Contractor`s First Steps to Take Using MyLCM
Contents
1. and Crafts identified in the previous section It is preferable to always default the employee s craft identify the default craft by clicking on the Default checkbox Note This is to reduce the list of available class and crafts in the CPR date entry screen Each employee may only have one default craft After completing the employee crafts and counties information click Save If everything was entered properly the computer will indicate Employee has been successfully added updated Username gct Y Add New Employee All field names in bold type are required Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD la Save Cancel os Employee Info Crafts and Classes qm Please check the box next to the crafts that you would like to be available for this employee You can also pick the default craft for this employee by selecting the button next to the checkbox Applicable Default Applicable Crafts and Classes Journeyman Apprentice CARPENTER AND RELATED TRADES Bridge Builder CARPENTER AND RELATED TRADES Carpenter CARPENTER AND RELATED TRADES 2 P aw Ope Q Repeat these steps for each employee who needs to be added to the system Note Employees may be added at any time during the project by repeating this process STEP 5 Adding Fringe Benefit Packages If Applicable See Section 3 9 in the user manual In addition to the basic hourly rate contractors are generally2. be redirected to the CPR Employees Screen The stoplight next to the completed employee record will become green indicating that the record is complete Note The CPR is considered a Work in Progress from the time it is started until it has been submitted If you cannot complete a CPR in a single session you may log back in to the application and complete it at a later time Completing a Work in Progress CPR From the time that you start the certified payroll report until you submit it it is considered a work in progress If you are unable to finish a work in progress in a single log in session you may return to it at any time Unfinished work will not appear on the CPR Log until submitted To continue working on a work in progress payroll Select a project refer to section 2 4 for which a CPR needs to be prepared From the Payroll Reporting menu scroll down and select CPR Data Entry This will direct your web browser to the Work In Progress screen Note If you do not have any works in progress then clicking Manual Submit will direct your web browser to the employee selection screen as indicated in Section 5 4 rm Company Project Payment Admin Help SJ CPR Work in Progress Double click Nag Pertasnanee een Upload CPR Data ge Add New Week Ending Date Created By Date Created Modified By Date Modified 04 15 2008 Jay Alford a 3 2008 6 03 14 PM Delete Figure 1 Work In Progress Screen Click on the Week
3. not the application will check to see if the employee s craft has a default Fringe Benefit Package and apply that package If neither condition is met then the Fringe Benefit Package will not default N Define Fringe Benefit Package Association Brick Package 1 Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD la Save Cancel t Select Crafts And Classes Select Employees Electrical Utility Lineman Bloor Steven SB Pole Treatment After 1 year a age ourneyman Fringe Benefit Package Electrical Utility Lineman Pole Treatment After 1 year O Daniels Ryan Electrical Utility Lineman F Heller Frederick Senior Technician After 3 years iv KANE JOHN J Step 7 Manage Fringe Benefit Statement if Applicable See Section 4 3 You will not be able to create a CPR in the CPR Data Entry field unless this step has been done In order to manage the Fringe Benefit Statements you must make sure that you have had define a Fringe Benefit Package Association See section 3 10 From the Project Menu select Manage Fringe Benefit Statement Click on Add New Y View Fringe Benefit Statement List Double Check the box to which Package Name you would like to select Click on Submit Package Name ree aan Laborer e LABORER AND RELATED CLASSIFICATIONS Group 1 A Journeyman 2 1 2009 12 00 00 AM 2 2 2010 12 00 00 AM e LABORER AND RELATED CLASSIFICATIONS Group 1 A Apprent
4. 007 12 00 00 AM Iron Worker Fence Erector F L 2007 12 00 00 4M Iron Worker Iron Worker Ornamental Reinforcing Structural 7rirz007 12 00 00 AM Provide a name to describe the Fringe Benefit Package Indicate the effective date and expiration date of this fringe benefit Provide the standard regular time swing time graveyard overtime double and triple time hourly rates for the package For each fund provide the straight time regular time swing time graveyard overtime double and triple time rate for each fund and hourly rate Review to ensure that all the information is complete and then click Save STEP 6 Defining Fringe Benefit Package Associations If Applicable See Section 3 10 in the user manual Defining Fringe Benefit Package associations allows users to link Fringe Benefit Packages to particular crafts and or employees for defaulting purposes Each employee and each craft may only be associated with a single Fringe Benefit Package However on the certified payroll report screen users will have the opportunity to select a Fringe Benefit Package other than the default To define Fringe Benefit Package associations Click Manage Fringe Benefit Packages from the Company menu This will open the Manage Fringe Benefit Package screen Project 4 droin Help Manage Company Manage Company Crafts and Classes Double click on any Manage Employees Manage Fringe Benefit Plan Fund Programs Mana
5. BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE _ BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE DREDGER OPERATING ENGINEER Group 4 DREDGER OPERATING ENGINEER Second Shift Group 2 DREDGER OPERATING ENGINEER Second Shift Group 3 DREDGER OPERATING ENGINEER Second Shift Group 4 DRIVER ON OFF HAULING TO FROM CONSTRUCTION SITE Driver DRYWALL INSTALLER LATHER CARPENTER Drywall Installer Lather DRYWALL INSTALLER LATHER CARPENTER Stocker Scrapper DRYWALL INSTALLER LATHER CARPENTER Stocker Scrapper after ELEVATOR CONSTRUCTOR Helper ELEVATOR CONSTRUCTOR Helper Employed in industry more than 5 ELEVATOR CONSTRUCTOR Mechanic ELEVATOR CONSTRUCTOR Mechanic Employed in industry more thai LABORER AND RELATED CLASSIFICATIONS Construction Specialist LABORER AND RELATED CLASSIFICATIONS Group 1 LABORER AND RELATED CLASSIFICATIONS Group 1 C LABORER AND RELAT
6. Contractors First steps to take using the MyLCM System for Seattle Housing Authority SHA STEP 1 Registering Go to https app mylcm com Click the Registration button to continue Forgot your password Note You will need to select Seattle Housing Authority SHA as the Agency you will be working for Your company only should register once Make sure your email address is spelled correctly it will be your username Password should contain at least 8 characters with at least one number and one special character Example SHA2011 You will not see projects until you have contacted SHA to assign a project to you STEP 2 Adding Users See Section 3 2 in the user manual to add users to the account From the Admin menu select Manage Users On the User List screen click the Add New button This will open a new window J View User List Double click any row to edit or delete UserName CamilleBalsamellam tru val cam Select all applicable Groups Select all applicable roles If you choose Company Admin you do not need to select any of the other options since Administrators have complete access to the application Supply a user ID Should be email address password user s full name and title These fields are mandatory for all users Signature question and answer are only required when you check Change Password Note All User IDs should be e mail addresses If the password is
7. ED CLASSIFICATIONS Group 1 E CARPENTER AND RELATED TRADES Bridge Builder CARPENTER AND RELATED TRADES Carpenter CARPENTER AND RELATED TRADES Hardwood Floorlayer Power Saw CARPENTER AND RELATED TRADES Millwright CEMENT MASON Cement Mason CEMENT MASON Mastic Magnesite Gypsum Epoxy Polyester Resin a DREDGER OPERATING ENGINEER Group 1 DREDGER OPERATING ENGINEER Group 2 DREDGER OPERATING ENGINEER Group 3 DREDGER OPERATING ENGINEER Second Shift Group 1 Electrical Utility Lineman Groundman Electrical Utility Lineman Lineman Cable Splicer Electrical Utility Linernan Pole Restoration Electrical Utility Lineman Pole Restoration After 1 year Electrical Utility Linernan Pole Restoration After 3 years Electrical Utility Lineman Pole Restoration After 6 years Electrical Utility Lineman Pole Restoration and Treatment Technician Electrical Utility Lineman Pole Restoration and Treatment Technician Electrical Utility Linerman Pole Restoration and Treatment Technician Electrical Utility Linerman Pole Treatment Electrical Utility Lineman Pole Treatment After 1 year Electrical Utility Lineman Pole Treatment After 3 years Electrical Utility Linernan Pole Treatment After 6 years Electrical Utility Linerman Powderman Electrical Utility Lineman Senior Technician Electrical Utility Lineman Senior Technician After 1 year Electrical Utility Lineman Senior Technician After 3 years Electrical Utility Linernan Senior Tech
8. OKS Radio Site Cons Select Subcontractor Assigned Subcontractor 4 amp 4 CONSTRUCTION AND RENOVATION Assign A amp A SIGNS SYSTEMS INC Assign No Items A amp B CAULKING CO INC asd 4 amp B CAULKING COMPANY Assign Enter the contract value into the contract amount box Save the assignment by clicking on Submit Y Welcome to BART Labor Compliance Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD Submit Cancel Sub Contract Information Assigned Company Name amp SIGNS SYSTEMS INC Contract Amount 1523211 STEP 9 CPR Submittal Process See Section 5 4 in the user manual Select a project From the Payroll menu scroll down and select CPR Data Entry This will direct your web browser to the Employee Selection Screen Company Project Payment Admin Help CPR Log Y iew CPR Log Non Performance CPR Upload CPR Data Contractors E TRU VAL ELECTRIC CORP 9 THE JENNINGS COMPANY No CPR 147TH STREET HOMES INC No CPR B a 4 CONSTRUCTION AND RENOVATION No CPR wa LISS amp CO INC No CPR B ABC CONSTRUCTION CONTRACTING INC No CPR W ASSOC D DRAPERY amp EQUIP CO CORP No CPR BB amp RESTORATION CONTRACTOR S INC No CPR E 4 JACKSON INTERNTL SECURITY CO SVCS 16 ZOLLO CONCRETE CORP No CPR ZOLLO CONSTRUCTION CORP No CPR Select the weekending date of the CPR Note Once the
9. ending Date payroll shown Complete each of the CPR records according to the instructions in section 5 4 STEP 10 Submittal of Non Performance See Section 5 7 in the user manual Contractors must account for each week of the project from the time they start work until they have completed the project For those weeks when they are not performing work on the project they must submit a Non Performance Report This report merely indicates that for a particular week the contractor did not have any prevailing wage employees performing work on the project To submit a Non Performance Report Select a project refer to section 2 4 for which a CPR needs to be prepared From the Payroll Reporting menu scroll down and select Non Performance CPR Select the weekending date from the dropdown list and click Submit This will direct your web browser to the Statement of Non Performance screen Note If the non performance report is the last report for this project check the box indicating last CPR Company Project Payment Admin CPR Log Y CPR Work in Progress Double click de Add New Username gc01 Y Non Performance Report Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD Submit Cancel Certified Payroll Report for the Week Ending 04 15 2008 Y CI Check if this is the last CPR To sign the report electronically click the sign button A new wind
10. ge Fringe Benefit Package Manage CPR Auto Sub and Classes Manage Fringe Benefit Package Locate the Fringe Benefit Package for which you want to define associations and click the Define Associations link This will direct your web browser to the Define Associations screen N view Fringe Benefit Package List Double click on any row to edit or delete Project Name OKS Radio Site Construction Lake Merritt Administration Dismantling Project TSD dh Add New Refresh Package Name Effective Date Expiration Date Brick Package 1 10 1 2008 12 00 00 4M 9 30 2009 12 00 00 AM Define Association Brick Package 2 10 1 2008 12 00 00 4M 9 30 2009 12 00 00 4M Define Assoc n The Define Associations screen is divided into two columns The column on the left lists all of the company identified crafts and classifications The column on the right lists all of the employees stored in the application Select all employees and or crafts that will default to this Fringe Benefit Package by checking the box next to the name and click Save Note if the individual or craft is already associated with another package the name will be in gray and the associated Fringe Benefit Package will be listed below You may still select this but it will replace the existing association with the new one For defaulting purposes the application first checks to see if an employee has a default benefit package If so the application will apply that package If
11. he previous screen will be listed The red light indicator to the left of their name indicates that their record is incomplete To complete the record double click on the red signal light This will direct your web browser to the Employee CPR Record Screen If at any time you realize that you need to add another employee record you may do so by clicking the Add New button on the CPR Employees Screen Similarly you may delete an employee record by clicking the Delete link to the right of the employee name click Save to save this record If you are missing any mandatory information a pop up window will appear indicating what is missing You must complete all mandatory information in order to save the record Upon saving your browser will be redirected to the CPR Employees Screen The stoplight next to the completed employee record will become green indicating that the record is complete Once all of the employee records are complete marked with a green light the certified payroll report is ready to be previewed Click the Preview button to see the completed CPR Review it to ensure all of the data is correct Click the Back button to return to the CPR Employees screen If everything looked correct click the Submit button Click on Next if things look reasonable This will direct your web browser to the Statement of Compliance Click on Sign to electronically sign the report A new wind
12. ice Click on sign located at the bottom of the page and enter the signature password maa Y Sign and Submit Fringe Benefit Statement List Click Sign Button and then submPr ject Name Senior Community Ce Put the instruction here Enter Signature Password a cence Click on Submit EE PO ld pmmunity Center Phase 2 06 210 18 116 City of San Leandro Submit S Cancel You will return to the Fringe Benefit Statement Screen Submission Date 2 12 2009 3 53 45 PM STEP 8 Assigning Subcontractors If Applicable See Section 4 2 in the user manual A subcontractor has to be assigned to a project prior to submitting certified payrolls Select a project to which you need to assign subcontractors Select from the Project menu Assign Subcontractor These firms will be expected to enter weekly payrolls Note The Agency must assign first tier Contractor Subcontractors before contractors can assign their own subcontractors If the project s is not listed contact GEFA to determine the status i Company Payment Payroll dmin Help Select Project he currently selected project A new screen will appear showing a list of available subcontractors and a list of assigned contractors If a subcontractor does not appear on the list please contact subcontractor and have them register with MyLCM N Assign Subcontractors Assign subcontractors to the currently selected project Project Name
13. initial CPR report weekending date is selected all other weekending dates will limited to those using the same week day for the weekending date Click on the boxes to the left of employee who worked on this project for the weekending date indicated above Note If any employee performed classification during the week please indicate the number of counties in the box to the right of the employee s name This will create an additional record for this employee on the CPR Leaving this box blank assumes that the employee only performed a single craft during the week CPR Week Ending Date 01 19 2008 v Employee Name No of Classifications Bloor Steven SB Cunningham Alan CO Daniels Ryan F Heller Frederick M KANE JOHN J CI LACAVA JAMES IVi Llanos Abraham F Mahoney Ryan C ott Jeff p i if this is the last CPR Indicate by checking the box if this is the last certified payroll report for the project Once the above steps are completed click Save This will direct your web browser to the CPR Employees Screen dp Add New QO Preview Submit Weekending Date 1 19 2008 12 00 00 AM Job Group Project Wages RT Hours PRLS OT 2X Hours Status Employee Name Job Class Gross Wages ST Hours OT 3X Hours Construction Trade Net Pay GT Hours A Bloor Steven SB Delete A Cunningham Alan Each of the employees who were selected on t
14. lost the system can send an e mail to this address Step 3 Manage Company Classes and Crafts See Section 3 5 in the user manual From the Company menu click on the Manage Company Classes and Crafts option Note This is to reduce the list of available crafts and counties in the CPR date entry screen Project Admin Manage Company Manage Cla Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR Auto Submit Crafts and Classes l l e following projectisi From the Available Crafts and Classes table on the left highlight the applicable craft and county then click the gt button This will create the list of Selected Crafts and Classes on the right side of the screen N Select Frequently Used Crafts and Classes ld Save Cancel Applicable Crafts and Classes Selected Crafts and Classes ASBESTOS WORKER HEAT AND FROST INSULATOR Mechanic a Boilermaker Blacksmith Boilermaker Blacksmith T BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE BUILDING CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATE
15. nician After 6 years Iron Worker Fence Erector Iron Worker Iron Worker Ornamental Reinforcing Structural Click on Save Project Name OES Radio Site Construction Lake Merritt Administration Dismantling Project TSO Cancel in Save t STEP 4 Manage Employees See Section 3 6 in the user manual From the Company menu select the Manage Employees option The next screen will be the View Employee List screen Project Admin Help Manage Company Manage Company Crafts and Classes Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Employees Manage Fringe Benefit Package Manage CPR Auto Submit Crafts and Classes l e following praje Click on Add New to add an employee a screen with two tabs will appear o Employee Information o Craft and Classes MS View Employee List Double click any row to edit or delete asineng seen So Employee ID Employee Name Title Address 1 Bloor Steven SB 300 Emory Road Cunningham Alan 74 King Road Daniels Ryan 2779 Schley Avenue Heller Frederick 414 Herricks Road KANE JOHN J 715 FILLMORE ROAD Note The mandatory fields must be complete prior to submitting employee data These fields text is in bold After completing the employee information click on the Crafts and Classes tab Select the job class es and that this individual works This list is generated from the selected Classes
16. ow will appear asking for the signature password Enter the password and click Sign This window will close and an image of the signature will appear on the Statement of Non Performance Note All passwords are case sensitive TRU 4L ELECTRIC CORP 550 PARK A YENUE Bronk N 10451 STATEMENT OF NON PERFORMANCE Date 11 3 7008 Name of Contractor TRU 4L ELECTRIC CORP I Jay Alford do hereby state that no persons were employed on the construction of the Project OKS Radio Site Construction Job 03 10376D during the payroll period commencing on 4 9 2008 and ending 4 15 7008 Officer s Signature Sign Name amp Title Jay Alford 2resident Put the instruction here Enter Signature Password Click Submit to complete this process and submit the report You will return to the CPR Log for this same project Note Non performance reports do not require The City s approval Submit Cancel TRU AL ELECTRIC CORP N 2550 PARK AYENUE Bronx N 10451 STATEMENT OF NON PERFORMANCE Date 11 3 2008 Name of Contractor TRU AL ELECTRIC CORP I Jay Alford do hereby state that no persons were employed on the construction of the Project OKS Radio Site Construction Job 08 10328D during the payroll period commencing on 4 9 2008 andending 4 15 2008 Once you have been assigned to a project the Help menu will appear and you may download or print the user manual
17. ow will open Type in your signature password and click Sign Submit Cancel I Jay Alford the undersigned am the President with the authority to act for and on behalf of TRU V4L ELECTRIC CORP certify under penalty of perjury that the records or copies thereof submitted are the originals or true full and correct copies of the originals which depict the payroll record s of the actual disbursements by way of cash check or whatever form to the individual or individuals named Sign 10 31 2008 OFFICER S SIGNATURE DATE CER S SIGNATURE Put the instruction here Enter Signature Password TT a Note All passwords are case sensitive If you see a box containing a circle triangle and square it means you haven t yet uploaded your electronic signature file See Company Edit User Section 3 3 Click Submit on the Statement of Compliance to complete the Certified Payroll and submit it to The City The prime and any other firm which may have hired your firm will also be able to see you payroll to know that is completed Y CPR Statement of Compliance Project Name Phase 7F West Dublin Pleasanton Station TSD Submit Cancel I Jay Alford the undersigned am the President with the authority to act for and on behalf of TRU V4L ELECTRIC CORP certify under penalty of perjury that the records or copies thereof submitted are the originals or true full and correct copies of the originals which depict the pay
18. required to pay fringe benefits either to an employee directly in cash or to funds on the employee s behalf The application has a set of standard fringe benefit categories such as health amp welfare training and vacation as well as fields for other benefit types The sum of each of the fringe benefit categories and the basic hourly rate equal the total hourly rate paid to the employee Fringe Benefit Packages these are project specific compensation packages for a particular group of employees on the project Contractors must create Fringe Benefit Packages for each of your projects Click Manage Fringe Benefit Package from the Company menu This will open the Manage Fringe Benefit Package screen Project Admin Help Manage Company Manage Company Crafts and Classes Double click on any Manage Employees Manage Fringe Benefit Plan Fund Programs Manage Fringe Benefit Package Manage CPR Auto Sup E i and Classes Manage Fringe Benefit Package Click the Add New button to create a new Fringe Benefit Package for this project The Benefit Package Summary screen will open Y view Fringe Benefit Package List Double click on any row to edit or delete da Add New Package Na Effective Date Brick Package 1 10 1 2008 12 00 00 4M Brick Package 10 1 2006 12 00 00 4M Electrical Utility Lineman Pole Treatment After 1 year Ff1f 2007 12 00 00 AM Electrical Utility Lineman Senior Technician After 3 years 7rirz
19. roll record s of the actual disbursements by way of cash check or whatever form to the individual or individuals named ad phn Dow eg OFFICER S SIGNATURE N CPR Data Entry Edit Employee Info 8 Edit Fringe Benefit Package Info 10 31 2008 DATE Project Name Phase 7 West Dublin Pleasanton Station TSD Aj Save Cancel rz amp Employee Info Bloor Steven SB 300 Emory Road Mineola NY 11501 Week Ending Date 1 19 2008 Show all Job Groups RRARK RX B701 Electrical Utility Lineman Hire Date Pole Treatment After 1 year ger Journeyman Ethnicity Other Exemption Addtl Info Wage amp Fringe Benefits Electrical Utility Lineman Pole Treatment After 1 yea v Fringe Benefits Contribution Regular Shift Swing Shift Graveyard Shift Overtime 1 5 Overtime 2X Overtime 3 Hours Worked Yacation Holiday Health amp Welfare Pension Training 1 50 0 00 0 00 0 00 Fund Admin Travel Subs Savings OT 1 5 0 o 0 lo MON 1 14 0 oo OUtOt d TUE 1 15 0 0 0 THU 1 17 2 Overtime 2x Overtime 3X and Paid Holiday A other Project Hours Add Edit Other Deductions Deductions amp Summary Other Deductions Specify FICA FED WH Project Wages Net Paid Check Upon saving your browser will
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