user manual for creation of electronic ship`s information
Contents
1. Mandatory if you click the Save button Please enter the Filename Directory path and filename must contain either or Invalid directory path It must contains either or Directory path must be valid and existing Invalid directory path Please re enter a valid path Filename must have a dat extension Invalid file extension for Filename Please input the filename with dat extension Page 27 Creation of Electronic Ship s Information MPA Electronic Crew Change Form NGAPORE 2 8 Howto load your inputs from a file Loading a previously saved dat file To open load a previously saved dat file containing crew changes please click on the Browse button to select the file Then click on the Load button To clear the contents of this form please click on the Reset button Load File Browse _ 1 Click on the Browse button Choose file Look in E Temp ex E3 Iz as D50930crewchange dat My Recent Documents Desktop My Computer My Network File name 050930crewchange dat Places Files of type Jal Files m 2 Click on the desired filename and on the Open button 3 Alternatively you may enter your desired directory and filename e g c temp 050930crewchange dat in the Filename field 4 Click on Load button to load your inputs from a file P2. Lm cim M PA SINGAPORE USER MANUAL FOR CREATION OF ELECTRONIC SHIP S INFORMATION ELECTRONIC CREW CHANGES SUBMISSION Version No 4 0 Release Date 10 April 2014 Lan Jj Lada 7 Creation of Electronic Ship s Information Electronic Crew Change Form Document Change Record Version Effective Date Summary of Changes 1 0 14 October 2005 Initial Issue 1 1 26 January 2006 Include a new Section Important Things to Note 2 0 30 March 2006 The following new sections were included Part IV Change in Crew Capacity c Annex Form ENG 2A Change Record 3 0 06 June 2006 To amend the name for the following fields gt From Cargo Ops to Involved in Cargo Operations gt From Keep Watch on Board to Keep Watch on Board 4 0 10 April 2014 To amend the electronic form to cater to MLC requirements Added new section Creation of Electronic Ship s Information in electronic form to create new electronic ship s information application Page 2 Creation of Electronic Ship s Information MPA Electronic Crew Change Form TABLE OF CONTENTS Important Things to N t EE EANES E S 4 eruca me 5 1 1 Software Requliremients rero uenis 5 1
3. gt New Crew engaged fields are added and change in the wordings done to cater to the MLC requirement Page 36
4. Please select At Sea for Sign On Place Sea if the Sign On Longitude or for Part Il Record X Latitude are inputted Place of signing must be set to Please select Elsewhere for Sign On Elsewhere if the Sign On Place for Part Il Record X Elsewhere is inputted 13 Sign On Max allowable length 10 Nil Longitude Mandatory if Place of signing is At Please enter the Sign On Longitude Sea for Part Il Record X Allowable format numbers amp Invalid Sign On Longitude Please direction E W enter in the allowable format numbers For example 132 O1E amp direction E W 14 Sign On Max allowable length 10 Nil Latitude Mandatory if Place of signing is At Please enter the Sign On Latitude for Sea Part Il Record X Allowable format numbers amp Invalid Sign On Latitude Please enter direction N S in the allowable format numbers amp For example 35 50N direction N S 15 Sign On Max allowable length 35 Nil Elsewhere Mandatory if Place of signing is Please enter the Sign On Elsewhere Elsewhere for Part Il Record X 16 Amount of wages Mandatory if the Monthly Wages is Please select the Monthly Wages per calendar month Currency inputted Currency for Part Il Record X Page 18 a gt Creation of Electronic Ship s Information MPA Electronic Crew Change Form 17 Amount of wages Max allowable length 11 Nil per calendar month Manda
5. for mandatory if the ROA No is Part Il Record X inputted ROA No is mandatory if the ROA Please select the ROA No for Part 11 No Prefix is inputted Record X 6 COC No issued Max allowable length 20 Nil by Singapore 7 Next of Kin Max allowable length 35 Nil Name Mandatory Please enter the NOK Name for Part 11 Record X 8 Next of Kin Max allowable length 60 Nil Relationship Mandatory Please enter the NOK Relationship for Part Il Record X 9 In What Capacity Mandatory Please enter the Capacity for Part II engaged Record X 10 If others Max allowable length 35 Nil please specify Mandatory if Capacity is set to Please enter the Other Capacity for OTHERS Please key in the actual Part Il Record X capacity e g Seafarer s family etc 11 Date of signing Max allowable length 10 Nil Page 17 Lam Jj n Land 7 MPA ORE Creation of Electronic Ship s Information Electronic Crew Change Form crew agreement Mandatory Please enter the Sign On Date for Part Il Record X Date must keyed in dd mm yyyy Invalid Sign On Date Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Sign On Date for Part Il Record X Post dated value is not allowed 12 Place of signing Mandatory Please enter the Sign On Place for Part crew agreement Il Record X Place of signing must be set to At
6. Creation of Electronic Ship s Information MPA Electronic Crew Change Form SINGAPORE 1 3 How to start the Electronic ENG2A Form Detach the file MPA_ENG2A v4 0 html from the email and copy it to your local drive not network drive For example C Double click on MPA_ENG2A_v4 0 html If you using Windows XP Service Pack 2 you may encounter some warning message To help protect your security Internet Explorer has restricted this file from showing active content that could access your computer Click here for options Click on the message and select Allow Blocked Content ENG2A Version 1 0 Microsoft Internet Explorer File Edit view Favorites Tools ay Q Back 2 x JO Search Sie Favorites ea 5 LJ 3 Links Address F CC EMAIL CrewChanges html 9 To help protect your security Internet Explorer has restricted this File from showing active content that could access vour computer Click here for options x Allow Blocked Content MARITIME AND PORT AUTHORITY OF SINGAPORE What s the Risk SHIPPING DIVISION 460 ALEXANDRA ROAD Information Bar Help 21 STOREY PSA BUILDING SINGAPORE 119963 FAX 6375 6231 TEL 63756224 ACCOUNT OF CHANGES IN THE CREW OF A SINGAPORE SHIP FORM ENG 2A VERSION 1 0 Masters are required to complete this form and return it without delay to the Mercantile Marine Office Shipping E Division giving i
7. ENG2A N refers to version no of the user s file Page 29 tng en a Creation of Electronic Ship s Information Electronic Crew Change Form MPA SINGAPORE 2 9 How to clear the contents of this form Loading a previously saved dat file To open load a previously saved dat file containing crew changes please click on the Browse button to select the file Then click on the Load button To clear the contents of this form please click on the Reset button Load File Browse 1 Click on the Reset button You will notice all your inputs in this form will be cleared Page 30 a Creation of Electronic Ship s Information MPA Electronic Crew Change Form 2 10 How to submit the crew changes to MPA Step 2 Generate the xml file 1 Key in the directory path and filename The file must have a xml extension example C temp shipName xml 2 Click on the Generate button 3 A XML file e g shipName xml and text file e g shipName txt will be generated 4 Attach the XML file and email to lt Mmo_MPA mpa gov sg gt and keep the text file and dat for your reference XML Filename 1 n the XML Filename field enter desired directory and filename e g c temp 050930crewchange xml Please note that the file extension must be xml 2 Click on the Generate button 3 If the XML and TXT file had been generated successfu
8. Ref No as shown in the Crew List printed by MPA field enter the crew reference no of the crew 3 Inthe Name in full as shown in certificate of competency field enter the exact crew name as displayed in the certificate of competency 4 In the Date field under Particulars of Crew Discharged Deserted or Otherwise Left The Vessel enter the date of crew signed off 5 n the Place field under Particulars of Crew Discharged Deserted or Otherwise Left The Vessel select the place At Sea Elsewhere Singapore of signing off If At Sea is selected please enter the longitude and latitude If Elsewhere is selected please enter the signed off place e g Hong Kong 6 Inthe Cause field select the reasons of leaving 7 Refer to the table below for the list of validation checks and possible error message Item Field Name Validation Checks Possible Error Message No 1 Ref No as Max allowable length 6 Nil User will not be able to input more shown in the than allowable length Crew List printed by MPA Mandatory Please enter the Ref No for Part II Record X X refers to record no Only numbers are allowed Invalid Ref No Please enter in numeric format Sign off Reference no must be Duplicate Ref No for Part IIl Record X unique i e There should not be 2 and Record Y sign off records with the same Reference No X and Y refers to record no Page 20 Creation of Electronic Ship s Info
9. during the initial launch of the form un 5 For the Not Involved in Cargo Ops field the value is auto default to blank YES during the initial launch of the form instead of Page 34 a gt Creation of Electronic Ship s Information MPA Electronic Crew Change Form 3 2 Amendments done on ENG2A Version 3 0 Part Il Seamen Engaged 1 For the Nationality field include a new value called AZERBAIJANI 2 Amend the Not Involved in Cargo Ops field to Cargo Ops field Part IV Change in Crew Capacity 3 Include a new section Part IV Change in Crew Capacity for submission involving re designation of crew capacity i e promotion demotion Part V Facilities for clearing the entire form saving of inputs to a file retrieving of inputs from a file generating of inputs into an xml file 4 For the Fieldname field the user can now enter the file extension as dat or DAT 5 For the field XML Fieldname field the user can now enter the file extension as xml or XML Page 35 a gt m A a Creation of Electronic Ship s Information MPA Electronic Crew Change Form 3 3 Amendments done on ENG2A Version 4 0 gt As part of MLC changes added an option to create Electronic Ship s Information gt To facilitate user to enter Electronic Ship s Information to create ESI PART I ELECTRONIC SHIP S INFORMATION DETAIL is added to the electronic form
10. this zone Medium Safe browsing and still Functional Prompts before downloading potentially unsafe content Unsigned Activex controls will not be downloaded Appropriate For most Internet sites Custom Level Default Level Page 6 Lana Creation of Electronic Ship s Information MPA Electronic Crew Change Form NGAPFORE 6 Amend the Security Settings as follows Download signed ActiveX Enable or Prompt Download unsigned Activex Disable Initialize and Script ActiveX controls not marked as safe Disable Run ActiveX controls and plug ins Enable or Prompt Script ActiveX controls marked safe for scripting Enable or Prompt Security Settings 2 xi 9 Download signed Activex controls Q Disable Q Enable 9 Prompt Download unsigned ActiveX controls 9 Disable Q Enable Q Prompt 19 Initialize and script Activex controls not marked as safe 9 Disable Q Enable 19 Run Activex controls and plug ins Q Administrator approved Q Disable 9 Enable Q Prompt 9 Script ActiveX controls marked safe For scripting Q Disable 9 Enable Q Prompt it b Reset custom settings 7 Click the OK button twice to save settings and close the Internet Options dialog box Page 7 Lam 3 r Creation of Electronic Ship s Information MPA Electronic Crew Change Form SINGAPORE If you use Internet explorer 11 press F12 and set the document mode to 7 as
11. 2 To enable ActiveX CONtrOls ccsccccesseceessececsesececseccecesaececsessececaeecessaeeecsasaeeeseeeeeseaaececseseecessuseecsesaeeeeneaaeens 6 1 3 How to start the Electronic ENG2A Form ccccsccccsssceceessececsesseeeceneeeesesaececsesaececseceeceesaeeecseaaeescsnsaeensseeeeneaaes 9 Input Instructions for Electronic ENG2A 11 2 1 POM LAY 11 2 2 Ship and Contact Person Information esses eene ennt eethnnnn eren en eet nnn sisse n neta nnns 12 2 3 Electronic Ship s Information Detail E EEEE REES 13 2 4 Crews Engaged lnforrmiatlot EO CE SERE Erbe PEE e FEIN e OE 14 2 5 Particulars Upon Discharge Death Or Dessertion Or Member Of The 20 2 6 Change in Crew Capacity iere eI ERR EX REESE ERAN EE ERAN SERERE REESE cha TRE EE ERES ERR R COBRE ERE ab DOE Dono 23 2 7 How to save your inputs to a 26 2 8 How to load your inputs from a file isiiissssssssssessesesee seen enne enne ener 28 2 9 How to clear the contents of this form 30 2 10 How to submit the crew changes to MPA ccccsccccesssecesseececeeseececsssaecec
12. 99 Page 25 a gt a Creation of Electronic Ship s Information MPA Electronic Crew Change Form NGAPFPORE 27 How to save your inputs to a file Step 1 Save a dat file To save this file please key in the directory path and filename The file must have a dat extension example C temp shipName dat Then click on the Save button Filename to Save save 1 In the Filename field enter desired directory filename c temp 050930crewchange dat 2 Click on Save button to save the file 3 If the file had been saved successfully you will see this message Click on OK button to proceed Microsoft Internet Explorer A Values have been saved to c temp 050930crewchange dat 4 If this is an existing filename the application will prompt you with the following message Microsoft Internet Explorer 2 c temp 050930crewchange dat already exists Do you want to overwrite OK Yes Cancel No j Cancel 5 To overwrite the existing file click the OK button If not click Cancel button to cancel the file saving operation Page 26 a gt Creation of Electronic Ship s Information MPA Electronic Crew Change Form 6 Refer to the table below for the list of validation checks and possible error message Item Field Name Validation Checks Possible Error Message No 1 Filename Max allowable length 100 Nil
13. Court 2 4 Crew Engaged Information 1 Please note that Item No is NOT crew reference no in crew agreement 2 Inthe Name in full as shown in certificate of competency field enter the exact crew name as displayed in the certificate of competency Page 14 a gt a Creation of Electronic Ship s Information MPA Electronic Crew Change Form 3 Inthe Date of Birth field enter the date of birth of the crew 10 11 12 13 14 15 In the Nationality field select the nationality of the crew from the drop down box In the COE No field select the Certificate Of Endorsement s Type D E R where D refers to Deck E refers to Engine and R refer to GOC and enter the Certificate Of Endorsement No of the crew if any In the ROA No field select the Receipt of Application Type D E R where D refers to Deck E refers to Engine and R refer to GOC and enter the Receipt of Application No of the crew if any In the COC No issued by Singapore enter Certificate Of Competency No of the crew if any if his her COC is issued by Singapore Please leave it BLANK if the holder is not holding a Singapore COC In the Next of Kin Name field enter the name of the next of kin In the Next of Kin Relationship field enter the next of kin s relationship to the crew In the What Capacity engaged field enter the current capacity of the crew If the current capaci
14. No Road 1 Road 2 Road 3 Postal Code Country 20 Refer to the table below for the list of validation checks and possible error message Item Field Name Validation Checks Possible Error Message No 1 Name in full as Max allowable length 35 Nil shown in certificate of Mandatory Please enter the Crew Name for Part Il competency Record X 2 Date of Birth Max allowable length 10 Nil Mandatory Please enter the Date of Birth for Part Il Record X Date must keyed in dd mm yyyy Invalid Date of Birth Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Date of Birth for Part Il Record X Post dated value is not allowed 3 Nationality Mandatory Please enter the Nationality for Part Il Record X 4 COE No Max allowable length for COE No Nil Prefix 2 1 Page 16 a gt Creation of Electronic Ship s Information MPA Electronic Crew Change Form Max allowable length for COE No 7 COE No Prefix D E R is Please select the COE No prefix for mandatory if the COE No is Part Il Record X inputted COE No is mandatory if the COE Please select the COE No for Part Il No Prefix is inputted Record X 5 ROA No Max allowable length for ROA No Nil Prefix 2 1 Max allowable length for ROA No 9 Max allowable length for ROA No year 4 No Prefix D E R is Please select the ROA No prefix
15. OS SMOU amp SOS Page 13 Creation of Electronic Ship s Information MPA Electronic Crew Change Form Item Field Name Validation Checks Possible Error Message No 1 Trading Area Mandatory Please enter the Trading Area 2 Collective Mandatory Please enter the Collective Bargaining Bargaining Agreement Agreement 3 SMOU If Collective Bargaining Please enter the SMOU Issue Date Agreement is chosen as SMOU then Issue Date under SMOU column is Mandatory If Collective Bargaining Please enter the SMOU Expiry Date Agreement is chosen as SMOU then Expiry Date under SMOU column is Mandatory 4 SOS If Collective Bargaining Please enter the SOS Issue Date Agreement is chosen as SOS then Issue Date under SOS column is Mandatory If Collective Bargaining Please enter the SOS Expiry Date Agreement is chosen as SOS then Expiry Date under SOS column is Mandatory 5 Does Collective Mandatory Please enter Yes No for the below Bargaining field Agreement form Does a Collective Bargaining part or all of the Agreement form part or all of the seafarer s seafarer s employment agreement employment agreement 6 Has the CBA Mandatory Please enter Yes No for the below been registered field with the Has the CBA been registered with the Singapore Singapore Industrial Arbitration Industrial Court Arbitration
16. Yes button to enable ActiveX control Internet Explorer interact with other parts of the page Do you want to PY An Activex control on this page might be unsafe to allow this interaction Should you encounter this error message shown below please check and amend your security settings refer to Section 1 2 Microsoft Internet Explorer Your security settings are too high For this script or scripting host is not correctly installed on your computer 1 Please amend your security settings and ensure the scripting host is installed properly 2 Please refresh this page or press F5 and select Yes to allow an ActiveX control to interact with other parts of this page 8 Clickon the Refresh button or press F5 to reload this form 9 Click on the Yes button to enable ActiveX control Page 10 Lamm 1 Creation of Electronic Ship s Information MPA Electronic Crew Change Form Input Instructions for Electronic ENG2A 2 1 Form Layout 1 Thisform is divided into the following sections e Option to choose an application type either Creation of Electronic Ship s Information or Electronic Crew Change Ship and Contact Person Information Facilities for you to clear the entire form save your inputs into a file retrieve your inputs from a file and generate your inputs into an xml file 2 Please choose any one Application Type either Creation of Electronic Ship s Infor
17. age 28 Lamm 1 a Creation of Electronic Ship s Information MPA Electronic Crew Change Form 5 If the file had been loaded successfully you will see this message Click on OK button to proceed Microsoft Internet Explorer A Values have been loaded From C Temp 0S50930crewchange dat 6 Refer to the table below for the list of validation checks and possible error message Item Field Name Validation Checks Possible Error Message No 1 Filename Max allowable length 100 Nil Mandatory if you click the Save button Please enter the Filename Directory path and filename must contain either or Invalid directory path It must contains either or Directory path must be valid and existing Invalid directory path Please re enter a valid path Filename must have a dat extension Invalid file extension for Filename Please input the filename with dat extension The dat file contents must be in the required format The content of this dat file is invalid or incompatible with the current version of ENG2A version 3 0 Please use the dat file generated from the current version of ENG2A The version of dat file must be matches with the version of the ENG2A The content of this dat file version N is incompatible with the current version of ENG2A version 3 0 Please use the dat file generated from the current version of
18. e effect In the Change in wages field select the value from the drop down box to indicate whether there is a change in wages In the Amount of wages per calendar month select the currency type and enter the new monthly wages of the crew Refer to the table below for the list of validation checks and possible error message Item Field Name Validation Checks Possible Error Message Existing Ref No Max allowable length 6 Nil User will not be able to input more than allowable length Mandatory Please enter the Ref No for Part IV Record X X refers to record no Only numbers are allowed Invalid Ref No Please enter in numeric format Page 23 a gt 0 x Creation of Electronic Ship s Information MPA Electronic Crew Change Form Change in Crew Capacity Reference Duplicate Ref No for Part IV Record X no must be unique i e There and Record Y should not be 2 changes in crew capacity records with the same X and Y refers to record no Reference No 2 Name in full as Max allowable length 35 Nil shown in certificate of Mandatory Please enter the Crew Name for Part competency IV Record X 3 New Capacity Mandatory Please enter the New Capacity for Part IV Record X New Capacity must be set to Please select OTHERS or OTHERS or SUPERNUMERARY if SUPERNUMERARY for the New the others supernumerary text box Capacity f
19. ep Watch on Board Involved in Cargo Operations Page 32 a gt Creation of Electronic Ship s Information MPA Electronic Crew Change Form 6 Refer to the table below for the list of validation checks and possible error message Item Field Name Validation Checks Possible Error Message No 1 XML Filename Max allowable length 100 Nil Mandatory if you click the Generate button Please enter the XML Filename Directory path and filename must contain either or Invalid directory path It must contains either or Directory path must be valid and existing Invalid directory path Please re enter a valid path Filename must have a xml extension Invalid file extension for XML Filename Please input the filename with xml extension Page 33 Creation of Electronic Ship s Information MPA Electronic Crew Change Form Annex Form ENG 2A Change Record 3 1 Amendments done on ENG2A Version 2 1 Part Il Seamen Engaged 1 For the Nationality field include a new value called SERBIAN AND MONTENEGRIN 2 For the Amount of wages per calendar month Currency field include a new value called EURO 3 For the Amount of wages per calendar month Currency field the values are now sorted in alphabetical order 4 For the Keep Watch on Board field the value is auto default to blank instead of NO
20. irst loaded Date must keyed in dd mm yyyy Invalid Submitted Date Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Submitted Date Post dated value is not allowed 5 Name of Master Max allowable length 50 Nil Mandatory Please enter the Name of Master 6 Contact Email Max allowable length 255 Nil Mandatory Please enter the Contact Email Valid Email check Please enter the valid Email Id under Contact Email column 2 3 Electronic Ship s Information Detail 1 In the Trading Area field choose any one of the below trading area of the ship FOREIGN GOING HOME TRADE PORT LIMIT SPECIAL LIMIT 2 In the Collective Bargaining Agreement field choose any one of the following SMOU SOS SMOU amp SOS NONE OTHERS 3 If you choose Collective Bargaining Agreement as SMOU then under the SMOU column enter the Issue Date and Expiry Date 4 f you choose Collective Bargaining Agreement as SOS then under the SOS column enter the Issue Date and Expiry Date 5 Choose either YES or NO under the field Does a Collective Bargaining Agreement form part or all of the seafarer s employment agreement 6 Choose either YES or NO under the field Has the CBA been registered with the Singapore Industrial Arbitration Court Value should be YES if Collective Bargaining Agreement contains SMOU S
21. lly you will see this message Click on OK button to proceed Microsoft Internet Explorer A C Temp 050930crewchange xml and C Temp 050930crewchange txt had been created Please email the XML file to MPA and keep the TXT file For your reference 4 Please email and attach the generated XML file e g c temp 050930crewchange xml to lt Mmo_MPA mpa gov sg gt Page 31 La m 3 r Creation of Electronic Ship s Information MPA Electronic Crew Change Form SINGAPORE Choose file Look in Temp e ek EB 2 cis 050930crewchange dat My Recent o50930crewchange txt Documents Fs 050930crewchange xml Desktop My Computer My Network File name 050930 xml m Places Files of type Files A Please keep the generated text file e g c temp 050930crewchange txt for your reference Below is an example on the format of the text file Name of Ship EAGLE ALBANY official No 382826 IMO No 8202874 Date 20 05 2013 Name of Master JOHN ABRAHAM Contact Email JOHN ABRAHAMBGMAIL COM PART I ARTICLE DETAIL PART II SEAMEN ENGAGED S N 1 Crew Name JOSEPH TAN Date of Birth 20 03 1980 Nationality ALGERIAN COE No D2323344 ROA No coc No Passport 4 NOK Name KAMAL NOK Relationship FATHER Capacity OTHERS SEAFARER FAMILY Sign On Date 20 03 2014 Sign On Place SINGAPORE Monthly Wages Ke
22. mation or Electronic Crew Change before proceeding to enter the ship and contact person details 3 If you choose Creation of Electronic Ship s Information Part and Part II will be enabled to enter the Electronic Ship s Information detail Part ELECTRONIC SHIP S INFORMATION DETAIL Part Il CREW ENGAGED 4 f you choose Electronic Crew Change Part Il Part Ill and Part IV will be enabled to enter the crew change details Part Il CREW ENGAGED Part Ill PARTICULARS UPON DISCHARGE DEATH OR DESERTION OR MEMBER OF THE CREW Part IV CHANGE IN CREW CAPACITY 5 For Part 11 CREW ENGAGED you can only input a maximum of 10 crews to sign on 6 For Part 111 PARTICULARS UPON DISCHARGE DEATH OR DESERTION OR MEMBER OF THE CREW you can only input a maximum of 10 crew to sign off 7 For Part IV CHANGE IN CREW CAPACITY you can only input a maximum of 5 records of crew re designation 8 All the mandatory fields are indicated by an asterisk 9 Creation of Electronic Ship s Information must contain at least 1 crew signed on 10 Electronic crew changes must contain at least 1 crew signed on or crew signed off or crew re designation Page 11 a gt Creation of Electronic Ship s Information MPA Electronic Crew Change Form 2 2 Ship and Contact Person Information 1 Inthe Name of Ship field enter the Ship Name 2 Inthe Official Numbe
23. ned off 5 changes in crew capacity at any one time Page 4 Lamm 1 Creation of Electronic Ship s Information MPA Electronic Crew Change Form Getting Started 1 1 Software Requirements 1 this application you will need an Internet Explorer on Windows 2 This application will need to run ActiveX Controls or equivalent and this is not supported in Netscape You will receive the following error message should you try to run the application in Netscape Page 5 MPA NGAPFPORE Creation of Electronic Ship s Information Electronic Crew Change Form 1 2 To enable ActiveX Controls 1 Invoke Internet Explorer 2 Click on Tools menu Internet Options about blank Microsoft Internet Explorer File Edit View Favorites Help Synchronize Favorites media H Windows Update Show Related Links Create Mobile Favorite Sun Java Console Internet Options 3 Clickon the Security tab 4 Click on the Internet icon 5 Click on the Custom Level button Internet Options General Security Content Connections Advanced Select a Web content zone to specify its security settings Internet Local intranet Trusted sites Restricted sites v9 09 Internet 4 This zone contains all Web sites you haven t placed in other zones Security level For this zone Move the slider to set the security level For
24. nformation about changes that haven taken place in the crew If it is not possible to report the changes at the port where these have taken place they should be reported at the next port of call It is important that particulars of men who have left through sickness or desertion be sent to the proper authority as early as possible Failure to do this may cause inconvenience and hardship to the seamen concerned and extra expenses to the ship owners Note Mandatory fields are indicated by Name of Ship IMO No I hereby declare to the truth of the entries in this account of changes in crew Date dd mm yyyy Name of Master Contact Email PART II SEAMEN ENGAGED S N Ref No as in Name in full as shown in COE No Next of Kin In What Capacity engaged Amount of wages p crew certificate of competency a Name calendar OPI v lt gt Q9 Done 3 My Computer start f CC EMAIL user ma E enaza P activex activex t E 2 9 c a Creation of Electronic Ship s Information MPA Electronic Crew Change Form NGAMPMONRE 5 You will see a security warning message click on the Yes button to proceed Security Warning but active content might also harm your computer D Allowing active content such as script and Activex controls can be useful Are you sure you want to let this File run active content 6 Click on the
25. or Part IV Record X is inputted 4 If others please Max allowable length 35 Nil specify Mandatory if New Capacity is set to Please enter the Other Capacity for OTHERS Part IV Record X To key in the actual capacity e g Seafarer s family etc 5 Effective date of Max allowable length 10 Nil new capacity Mandatory Please enter the Effective date of new capacity for Part IV Record X Date must keyed in dd mm yyyy Invalid Effective date of new capacity Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Effective date of new capacity for Part IV Record X Post dated value is not allowed 6 Change in wages Non Mandatory 7 Amount of wages per calendar month Currency Non Mandatory 8 Amount of wages per calendar month Max allowable length 11 Nil Only numbers are allowed Invalid Monthly Wages Please enter in Page 24 a gt Lam 3 MPA Creation of Electronic Ship s Information Electronic Crew Change Form numeric format Allowable value ranges from 0 to 99999999 99 Invalid Monthly Wages for Part IV Record X Please enter within the allowable range from 0 to 99999999 99 Allowable format ranges from 0 to 99999999 99 maximum 2 decimal place Invalid Monthly Wages for Part IV Record X Please enter within the allowable format from 0 to 99999999
26. per the below screenshot before key in the details in the electronic form File Edit View Favorites Tools Help MARITIME AND PORT AUTHORITY OF SINGAPORE SHIPPING DIVISION 460 ALEXANDRA ROAD 21 STOREY PSA BUILDING SINGAPORE 119963 FAX 6375 6231 TEL 63756224 ACCOUNT OF CHANGES IN THE CREW OF A SINGAPORE SHIP FORM ENG 2A VERSION 3 0 Masters are required to complete this form and return it without delay to the Mercantile Marine Office Shipping Division giving information about changes that have taken place in the crew If it is not possible to report the changes at the port where these have taken place they should be reported at the next port of call It is important that particulars of men who have left through sickness or desertion be sent to the proper authority as early as possible Failure to do this may cause inconvenience and hardship to the seamen concerned and extra expenses to the ship owners Note Mandatory fields are indicated by Name of Ship IMO No I hereby declare to the truth of the entries in this account of changes in crew Date dd mm yyyy 07 03 2014 Name of Master Contact Email EP Emulation a Mode Display Geolocation Document mode Orientation Landscape iv Simulate GPS On but no signal Browser profile Desktop Resolution Default iv Latitude User agent string Default v Longitude Page 8
27. r field enter the Official No of the ship 3 Inthe IMO Number field enter the IMO No of the ship 4 Inthe Date of Submission field enter the date in which you are submitting the Creation of Electronic Ship s Information or Electronic Crew Change 5 In the Name of Master field enter the name of master who is making the form submission 6 the Contact Email field enter the email address that MMO can correspond to with regards to the Creation of Electronic Ship s Information or Electronic Crew Change 7 Refer to the table below for the list of validation checks and possible error message Item Field Name Validation Checks Possible Error Message No 1 Name of Ship Max allowable length 35 Nil User will not be able to input more than allowable length Mandatory Please enter the Ship Name 2 Official Number Max allowable length 10 Nil Mandatory Please enter the Official No Only numbers are allowed Invalid Official No Please enter in numeric format 3 IMO Number Max allowable length 10 Nil Only numbers are allowed Invalid IMO No Please enter in numeric format 4 Date of Max allowable length 10 Nil Submission Mandatory The date will be auto default to current date when the Please enter the Submitted Date Page 12 a a Creation of Electronic Ship s Information MPA Electronic Crew Change Form form is f
28. rmation Electronic Crew Change Form Name in full as shown in certificate of competency Max allowable length 35 Nil Mandatory Please enter the Crew Name for Part Ill Record X Date of seamen discharged deserted left Max allowable length 10 Nil Mandatory Please enter the Sign Off Date for Part Ill Record X Date must keyed in dd mm yyyy Invalid Sign Off Date Please enter in dd mm yyyy format Post dated is not allowed Please re enter the Sign Off Date for Part IIl Record X Post dated value is not allowed Place of seamen discharged deserted left Mandatory Please enter the Sign Off Place for Part Ill Record X Place of discharged must be set to At Sea if the Sign Off Longitude or Latitude are inputted Please select At Sea for Sign Off Place for Part Ill Record X Place of discharged must be set to Elsewhere if the Sign Off Elsewhere is inputted Please select Elsewhere for Sign Off Place for Part IIl Record X Sign Off Max allowable length 10 Nil Longitude Mandatory if Place of discharged is Please enter the Sign Off Longitude At Sea for Part Ill Record X Allowable format numbers amp Invalid Sign Off Longitude Please direction E W enter in the allowable format numbers For example 132 O1E amp direction E W Sign Off Max allowable length 10 Nil Latitude Mandator
29. seeeeceeaeeecsesaeeecseseeeeseeeceeaeeesseeaeens 31 Annex Form ENG 2A Change Record cud niseeeisre sene ele Conse esae ETR RES KERE EAE 34 3 1 Amendments done ENG2A Version 2 1 cccccecssccssscesscecseceeceecssecesececaeceseeecsaecseeeecsueeseeeecaeeeeseecsaeeeeseees 34 3 2 Amendments done on ENG2A Version 3 0 cccesscccssscesscecssecesccecsaeceeseecsaeceeeeecsaeceeseecsaeeseeeecsueeseseecsaeeeeseeses 35 Page 3 Lamm 1 o a Creation of Electronic Ship s Information MPA Electronic Crew Change Form Important Things to Note For the Name of Ship field please DO NOT prefix the ship s name with M V M V M T M T S S S S if the registered ship s name does not include these prefixes For the Ref No as shown in the Crew List printed by MPA field please ensure that it is inputted IN ACCORDANCE with the crew list printed by MPA For the COC No issued by Singapore field please leave it BLANK if the holder is not holding a Singapore COC If the ship is covered under Collective Bargaining Agreement i e SMOU SOS please leave the Amount of Wages per calendar month field BLANK Please email and attach ONLY the generated xml file and not pdf or zip files Please submit the crew changes in one CONSOLIDATED XML file instead of multiple XML files as the form can cater up to 10 crews signed on and 10 crews sig
30. tory if the Monthly Wages Currency is inputted Please enter the Monthly Wages for Part Il Record X Only numbers are allowed Invalid Monthly Wages Please enter in numeric format Allowable value ranges from 0 to 99999999 99 Invalid Monthly Wages for Part Il Record X Please enter within the allowable range from 0 to 99999999 99 Allowable format ranges from 0 to 99999999 99 maximum 2 decimal place Invalid Monthly Wages for Part Il Record X Please enter within the allowable format from 0 to 99999999 99 18 Keep Watch on Non mandatory Board 19 Involved in Cargo Non mandatory Operations 20 Passport No Non mandatory 21 Home Port for Mandatory Please enter the Home Port for Repatriation Repatriation 22 Recruitment Non mandatory Agent Name of Company 23 Recruitment Non mandatory Agent Country 24 Contract Period Mandatory In Months 25 The Shipowner Mandatory Please select the The Shipowner Manager Agent or any person who is assuming the responsibilities of the Shipowner Manager Agent or any person who is assuming the responsibilities of the Shipowner Page 19 a Creation of Electronic Ship s Information MPA Electronic Crew Change Form 2 5 Particulars Upon Discharge Death Or Desertion Or Member Of The Crew 1 Please note that Item No is NOT crew reference no in crew agreement 2 the
31. ty is a Supernumerary or Others please specify the details in the text box provided In the Date of signing crew agreement field enter the date of crew signed on In the Place of signing crew agreement field select the place At Sea Elsewhere Singapore of signing on If At Sea is selected please enter the longitude and latitude If Elsewhere is selected please enter the signed on place e g Hong Kong In the Amount of wages per calendar month select the currency type and enter the monthly wages of the crew In the Others field select the value from the drop down box to indicate whether the crew needs to keep watch on board and involve in cargo operations In the passport No field enter the passport no of the crew Page 15 Creation of Electronic Ship s Information MPA Electronic Crew Change Form 16 Inthe Home Port for Repatriation field enter the repatriation home port 17 Under the Recruitment Agent column enter the name of the recruitment agent company and the recruitment agent country 18 Inthe Contract Period In Months field enter the contract period of the crew in months 19 Under the field The Shipowner Manager Agent or any person who is assuming the responsibilities of the Shipowner choose any one of the following e Owner e Manager e Employer If you choose Employer then enter the Employer details Employer Name Employer Email Address including House No Block
32. y if Place of discharged is Please enter the Sign Off Latitude for At Sea Part IIl Record X Allowable format numbers amp Invalid Sign Off Latitude Please enter direction N S in the allowable format numbers amp For example 35 50N direction N S Sign Off Max allowable length 35 Nil Page 21 MPA NGAPORE Creation of Electronic Ship s Information Electronic Crew Change Form Elsewhere Mandatory if Place of discharged is Elsewhere Please enter the Sign Off Elsewhere for Part Ill Record X 8 Cause Mandatory Please enter the Cause for Part Ill Record X Page 22 a Creation of Electronic Ship s Information MPA Electronic Crew Change Form 2 6 Change in Crew Capacity This section is only applicable to change in the existing crew capacity with no change in their crew reference no Please note that Item No is NOT crew reference no in crew agreement In the Existing Ref No field enter the crew reference no of the crew In the Name in full as shown in certificate of competency field enter the exact crew name as displayed in the certificate of competency In the New capacity field enter the new capacity of the crew If the new capacity is a Supernumerary or Others please specify the details in the text box provided In the Effective date of new capacity field enter the date which the new capacity will b
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