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1. 19 ISDN Connection 19 power COrdi s sae n e l6 Copier copy cettings 24 custom settings 23 factory settings 23 Setting the Brightness 24 setting the moire effect 25 setting the resolution 24 setting the saturation 24 setting the zoom parameter 24 Crystal limaceicd niasckad dena canine 22 ACLIVALING c444 eo Bateau Hee ee 22 deactivating 22 printing photos 22 USINE agains none Gude uregheerss 22 Deactivate button sounds 53 Crystal Image 22 Display Energy Saving Mode 21 AN SUAS gh ecg aenea ia ata ia l6 Energy Saving Mode 2l Enter letters with the Crystal 650 17 letters with the Crystal 660 17 numbers with the Crystal 650 16 numbers with the Crystal 660 16 E Fax Changing the Fax Settings 38 Clearing the Message Memory 37 Deactivating Automatic Fax Printout 37 AEA a PERE EEA eae 39 Echo Protection 38 Fax Resolution 38 Manually Sending Faxes Speaker 35 OVErSEAS 4 a5 h lane ese Vek 38 Polling Faxes lt 0 k0a pwn ave ek 37 Printing a Transmission Report 36 Printing the Header 39 Receiving Faxes 36 Reception Options 37 Reception Speed 39 Sending Black amp White Faxes
2. Press MENU OK and OK 2 Use 4 y to select MANUAL and confirm with OK The manual retrieval mode is now activated A Co Return to the last menu entry with C return to the starting mode with Automatic MMS Printout Your multifunction machine is preconfigured to auto matically print out retrieved MMS messages You can deactivate the automatic printout Press MENU OK and OK 2 Use 4 y to select OFF and confirm with OK The MMS messages will be stored in the message mem ory SW p Return to the last menu entry with C return to the starting mode with Message Signals You will be informed by a notification tone whenever a notification SMS has arrived You will hear a long beep before the MMS message is printed out If it was not possible to download an MMS message from the server three short tones will be played I Press MENU OK and OK 2 Use y to select OFF and confirm with OK to deactivate the message signals p Return to the last menu entry with C return E to the starting mode with 10 MMS MMS Provider Your machine is preconfigured at the factory for the use of the fixed network MMS service Should problems arise or if you would like to switch to a different tele phone provider or receive MMS messages from other providers as well you must save the corresponding data for the MMS centre you can obtain the required infor mation from your telephone provider
3. and OK Use the number keypad to enter a four digit lock code then press OK SW p change it If you have already saved a code you must first enter the old lock code before you can Deactivation Activation Pres MENU OK and OK Enter the lock out code and press OK Use 4 y to select ES and press OK to receive faxes in the memory The lock will turn itself back on again automatically after each use To de activate the lock use 4 y to select HO and press OK Printing Faxes Press MENU OK OOC and OK Enter the lock out code and press OK The received faxes are printed out and deleted from the Message Memory Polling Faxes Time delayed Fax Polling Using this function you can receive documents that are waiting for you in a dialled fax machine Press MENU OK G and OK 2 Enter the telephone number from which you would like to poll a fax Press OK 3 Enter the time at which the document should be polled within 24 hours e g DO QO for 5 30pm Press the button The time delayed fax polling allows you to take advantage of lower telephone rates or to take time differences into ac count Polling Send You have the option of providing a document on your multifunction machine for polling by other machines I Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press MENU OK and OK 3 Use 4 y to select
4. Only change the settings for the MMS centre if you have been requested to do so by author ised service personnel Telephone Number Press MENU OK and OK 2 Use 4 y to select CENTER HO and confirm with OK Enter the telephone number that your ma chine must dial to send an MMS message Confirm with OK SV p Return to the last menu entry with C return G to the starting mode with Internet Address URL I Press MENU OK and OK 2 Use 4 y to select CENTER UFL and confirm with OK Enter the address that your machine must ac cess to send an MMS message Confirm with OK SV p Return to the last menu entry with C return G to the starting mode with MMS Account I Press MENU OK O O and OK 2 Use4 q to select MMS ACCOUHT and confirm with OK Enter the name for your MMS account on the server and confirm with OK Return to the last menu entry with C return to the starting mode with MMS Password Press MENU OK OOC and OK 2 Use4 q to select MMS PASSWD and confirm with OK Enter the new password and confirm with OK SW p Return to the last menu entry with C return G to the starting mode with 10 MMS SWN 0 47 Machine Functions 48 Crystal 660 depending on country and network You can enter a text in your multifunction machine and send it to another fax machine as a fax message Sending Text2Fax I Press B E or MENU OK and OK 2 Ente
5. 3 Save your profile by clicking OK Press X to can cel the current function SV p Please note that your sender identification G counts as text and reduces the number of characters available for your SMS message Printing When you install the Comranion Surre IH on your PC the multifunction machine is installed as a net work printer under Windows You will find the multifunction machine in the Windows printer menu as CRYSTAL PRINTER You can access your multifunction machine from any program and create printouts in colour or black and white Simply select CrysTaL PRINTER as printer in the program 3 Using Companion Suite IH Editing Printing Settings Click on Properties to edit the printing settings The CRYSTAL PRINTER window appears Under Quatity Coptgs you can select the desired pa per type and printing speed and define the number of copies Crystal Printer BIES j 5 che geen e Pa Biha Paga Fire Under Parer SETUP you can select the desired paper format and the orientation of the paper x San bang Daten Ta Opie A beie 17 im i Lega i 172 x 14m D Enica Of AE 1012 in licen Card 265 ry a Fo itsd d him ad Under Print Layout you can configure the layout set tings and define the order of the individual pages in the printout x o You can print on both sides of the paper duplex printing Your multifunction machine stops t
6. Changing PC Fax Settings Print and Send Options Click in the menu bar on Toots gt OPTIONS gt Fax 2 With the dialog LOGS AND REPORTS you can configure custom print settings for your faxes transmission reports and journals on the PC Mul tiple selection is possible Lags and reports Fax parameters Reception Automatic printing of a received document Print a reception report Automatic printing of a reception log Automatic printing of the sent document Print the send report Print the send log In the Fax PARAMETERS window you can configure custom settings for PC fax transmission Options Logs andreports Fax parameters Properties of the telephone line Sending speed e z Line number Dialing prefix Dialing type Vocal frequency Header without O ECM Error correction o We recommend checking the fax parameters when problems arise during fax transmis sion see section Machine Functions Fax Changing the Fax Settings Take note of the ma chine specific transmission speed see Appen dix Technical Data 3 Click on OK to save your settings Press X to can cel the current function Profile and Title Page With the ProriL function you can enter and save your personal sender identification to be sent with your fax messages as the title page I Click in the menu bar on TOOLS gt PROFILE 2 Enter the data that should appear on the title page 3 Save your profile by
7. TOR by e double clicking on the shortcut ComMpaNnion DIRECTOR on the desktop or e right clicking on the icon CoMPpANION Montl TOR in the system tray on the lower right of the PC screen and selecting COMPANION DIREC TOR Selecting START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE IH gt COMPANION DIRECTOR COMPANION suite Address book Copy SW p By pressing the right mouse button you can change the colour and shape of the selection window SMS Crystal 660 depending on country and network E mail lt is possible that individual functions are not yet activated for your machine firmware Telephone Book The ADDRESS BOOK application loads the telephone book of your multifunction machine see also section Machine Functions Telephone Book All changes that you make on the PC are automatically saved in the telephone book of your multifunction machine This type of telephone book linkage makes it easy to send PC messages faxes SMS Click in the selection window COMPANION DI RECTOR on the button ADDRESS BOOK the dialog CoOMPANION ADDRESS BOOK appears Menubar Toolbar Quick search folder entries p With the function COMPANION ADDRESS Book you can copy entries back and forth between the address books of Windows Microsoft Outlook and your multifunction ma chine To do this select a telephone book entry and drag it to the desire
8. Validity Period With the function 557 you can specify the duration for which your SMS should remain saved on the server of the SMS centre if the recipient is not available Dur ing the configured period the centre will attempt to forward the SMS message to the recipient If your SMS message cannot be delivered within the validity period the SMS message will be deleted from the server I Press MENU OK and OK 2 Use 4 y to select from the following settings amp HOURS 1 DAY 1 WEEK and MAR IMUM Con firm with OK SV p Return to the last menu entry with C return G to the starting mode with Q Message Signals You will be informed by a notification tone whenever an SMS message has arrived You have the option of turning this function off I Press MENU OK and OK 2 Use y to select OFF and confirm with OK New SMS messages will be received without a notifica tion tone 3 p Return to the last menu entry with C return E to the starting mode with Q 9 SMS SWS 6 43 lt N 9 ae W LL Q E 9 R 44 MA mms 5 5 Crystal 660 depending on country and network You can send and receive MMS Multimedia Message Service messages with your multifunction machine As a multimedia extension of SMS MMS allows you to combine text and images into messages With the fixed network MMS service you can send these multimedia messages to lines in the fixed network a
9. 35 Sending Colour Faxes 35 Suppressing the Header 38 Transmission Options 36 Transmission Speed 38 Firmware Update 69 Groups Creating onai a ec hae ee eres 3 creating on PC 63 delete ee ee 3 delete on Pete donee ee wears 63 82 editing cece ieute x uester oaa 3l editing on PC 63 printing telephone book 32 telephone book 3l Infrared Transmitting Image Files 26 Ink Cartridges AU ONIN Gres eons er EE OM CARA 18 Cleaning ocrercreiiieanirene s 53 ink level 24k oete he eR Re k4 5I INSEP ENS ssi Ws guna eae ea a 7 safety instructions 7 Insert COCUIMENES ii forge eh ieee bases 14 envelopes 4464 ed ie eee een ee 14 letterhead 33 pias asia eae ies 14 memory cards 25 paper ee eana aun wegtats 13 photo paper 13 pre printed material 14 transparencies 14 Installation 2 4 sini eevee Rok Seas 12 additional devices 18 Cartridsesia i 46 ica sek saude ae ae I7 connecting the telephone cord 16 COUNTY o one ian e an a e o l6 driver and software 58 language 006 16 Loading Printing Media 12 multifunction machine 12 package contents 12 positioning printing media and docu power cord 50005 l6 prevent paper jam 13 Pr
10. 4 N 9 ae W LL Q E 9 R 34 Manual Fax Reception If you select the option MAMUAL in the setting FAX EIHGS see also Setting SEC Modes faxes are not received automatically You must start the fax reception manually press the button on your multifunction machine or on your external telephone This is useful if you would like to receive your faxes on the PC via an external modem Using External Telephones Easylink The Easylink function offers you additional options for managing external devices that are connected to the same telephone line as your multifunction machine To this end additional telephones must be set to the tone dialling mode DTMF tones Please consult the user manual for your external device on how to set the de vice to tone dialling mode With the following codes you can forward calls or mes sages between your multifunction machine and external devices Only change these codes if it is absolutely necessary Please note that the codes must be different Otherwise the following message will appear on the display CODE HOT OF Starting Fax Reception If you pick up on an additional telephone and notice that the call is a fax transmission whistling tone or si lence you can start the fax reception either by pressing the button on the multifunction machine or on the external telephone If you would like to change the predefined E code pres MENU
11. Open the program Paper Porr by e double clicking on the shortcut ComMpaNION DIRECTOR on the desktop and clicking on Doc MaAnaGERr in the selection window or selecting START gt PROGRAMS gt SCANSofFT PA PER Port gt Paper Port on the PC SW Z You can also start the scanning process from G any other graphics program if the program supports Twain Drivers a fe pE pe pe ie jp Ck Tomt isi esnng E 4 J VeSHRHZ7ER EF HESY cdi bengin itea Set the Twain driver under Scan Select whether you would like to scan a document or a photograph Click on Scan The following selection window appears By moving the sliders you can select the orienta tion and filter settings for the scan You can select whether you would like to scan in black and white or colour mode with the buttons under the sliders Set the desired scan resolution under RESOLUTION Under the menu item PRE SELECTION you can create different profiles In a profile you may save settings that you would like to use fairly often for example for scanning of a frequently used docu ment type First configure the settings Then click on New and enter a name for the profile Click on Save To scan documents with the saved settings select the new profile from the selection menu Click on the button START SCAN to commence with the scanning process After the scanning is finished the 3 Using Companion Suite IH doc
12. R 36 Your multifunction machine does not have a mi crophone You cannot answer if the subscriber picks up Setting Special Trans mission Options The settings that you make here affect the current fax 8 y job After the multifunction machine has completed the job it returns to the factory settings Resolution At the start of the fax process press the COL E iF A button until the symbol for the desired resolution appears on the display If no symbol appears on the display the standard reso lution is selected for black and white documents with out special features E For black and white documents with small print or drawings f For black and white documents with many de tails 9 For black and white photos C L For colour faxes p Make a copy with the selected resolution to E determine the correct settings Press one of the two B buttons Colour or Black amp White the fax message is printed out Fax Transmission via the Menu When sending faxes in Colour or Black amp White via the menu the following setting options are available Load the document as described in chapter Instal lation Loading Documents If you would like to send a colour fax activate the colour fax mode see Sending Colour Faxes 2 Pres MENU OK and OK 3 Enter the fax number of the recipient or select an entry from the telephone book M the redial list 3 21 or with the correspondin
13. The display shows the current firmware version of your machine SUIZJOOUSZIGNOA 7 SW Z If you have entered the incorrect code you E can cancel the entry with ARE YOU SURE HO Deactivating the Button Sounds Every button press is accompanied by a sound You can switch off the button sounds on your machine Press MENU OK and OK 2 Enter the following code using the number keypad DOMDA then press OK 3 Use 4 y to select ARE YOU SURE YES and con firm with OK The button sounds are deactivated Follow steps I to 3 to reactivate the button tones x If you have entered the incorrect code you L can cancel the entry with ARE OU SURE HO Power Cycling If a problem occurs that cannot be corrected with the instructions in this user manual follow the steps be low Unplug the power cord 2 Wait at least ten seconds then plug the power cord back in 3 Ifthe same problem continues to occur please con tact our technical customer service see back page of this user manual or contact your retailer 53 PC Functions 54 PC Requirements fh You can connect your multifunction machine to a PC Microsoft Windows operating sys tem The machine is not compatible with Linux or Apple Macintosh Operating system Windows 98 SE 2000 SP 3 ME XP Processor 500 MHz for Windows 98 SE 800 MHz for Windows 2000 ME 1 GHz for Windows XP RAM 128 MB for Windows 98 SE 2000
14. and follow the steps 2 to 5 as described under Sending Black amp White Faxes Colour faxes are sent without sender identifi cation header If your multifunction machine detects that the fax machine of the recipient can only receive black and white faxes it cancels the transmission and the display informs you with an error mes sage If you would like to send the fax anyway switch to black and white fax mode Manually Sending Faxes Speaker If the Message Memory is full no additional fax docu ments can be received see also Clearing the Message Memory However you can still send faxes manually You can also use the speaker function to acoustically monitor the establishment of the connection e g if the fax transmission constantly fails Load the document as described in chapter Instal lation Loading Documents 2 Press the speaker button Wd 3 Enter the fax number of the recipient or select an entry from the telephone book M the redial list 3 21 or with the corresponding speed dialling button A I Crystal 650 4 Press the button the fax message is sent The manual sending of colour faxes is not pos sible Colour fax mode lt is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update xXe4 8 35 4 N 9 ae W LL Q E 9
15. lI Change colour settings for the display Networking WIRELESS LAA syot eo Se ened noes 56 57 Configure WLAN optional BLUE TOTA siega r e P ete ties 27 Activate deactivate Bluetooth optional THRRARED 6 soem uta S es wed wrod ngeeis eee 26 Activate deactivate infrared PRINT SETUP icccotat deetows scat eta eds 57 Print out the network settings 5 Appendix Technical Data General Information Dimensions WxDxH Weight Power supply Power Consumption 447x385x239 mm 7 8kg 220 240V 50 60 Hz Stand by mode 7 Watt Starting mode 10 Watt Connection type PSTN PABX Standards Circuit breaker EN60950 Emissions EN55022 Class B Interference immunity EN55024 Other Energy Star CE Norm Ambient conditions perm temperature I5 35 C relative humidity 10 80 non condensing Image processing Printing Media Maximum capacity of paper tray Crystal Image photo and text enhancement max 50 sheets standard paper A4 80 g m Maximum capacity of output tray max 50 sheets standard paper A4 80 g m Paper sizes 10x 15 A4 letter Width 76 2mm 215 9mm Length 127 mm 43 mm Paper thickness 0 08 0 28 mm Paper weight 75 272 g m Supported printing media normal paper coated paper transparencies photo paper Copier Type stand alone colour Resolution draft 300x300 dpi Multiple copies Zoom range Photo Printer Card slot normal
16. see Troubleshooting Ed iting Jobs lO MMS If you would like to interrupt the MMS transmission and return to the starting mode press twice After the transmission the machine prints out a trans mission report depending on the settings see chapter Fax Printing a Transmission Report Receiving MMS Messages If you have received an MMS message the indicator light next to the amp button blinks and the K sym bol appears on the display Received MMS messages are automatically retrieved from the server and printed out You can deactivate both the automatic retrieval func tion and the immediate printout of the MMS messages see also Changing the MMS Settings p Ifa received MMS message exceeds the prede fined format limitations your multifunction machine will shrink and compress the MMS to the correct size Reading MMS Messages If an MMS message has arrived you will receive a noti fication SMS You can read the contents of the notifica tion SMS on the display Press X B and OK or MENU OK and OK 2 Use 4 y to select the desired notification SMS and press OK Unread messages are marked with a star lt 9 3 Use 4 y to move the cursor through the text The notification SMS informs you about the send er subject and retrieval status of the stored MMS message 4 Press OK to immediately print out the MMS mes sage or retrieve it from the server a If you have not changed t
17. 0 7 ampere Do not connect more than one high power device to your multifunction machine at a time Never use more than one storage medium at a time For good transmission performance the distance between the devices should not exceed 10 m 3 Activate Bluetooth on your mobile device and en ter the preset password 1234 for your Bluetooth connection Optional If you would like to protect the Bluetooth connection with a different password pres MENU OK OOO and OK on your multifunction machine Enter the new password and confirm with OK 4 On the mobile device select the image files you would like to send Please consult the user manual of your mobile device for precise instructions 5 Confirm with OK to access the photo menu of your multifunction machine see also Printing Im age Files from the Photo Menu 5 Photo Printer Reading Image Files After you have established the data transmission in one of the ways described above a message appears on the display indicating the number of image files your multifunction machine has detected up to 999 Your multifunction machine automatically detects existing DPOF files and PictBridge signals You can also print out your photos from the photo menu SV p For large amounts of data reading of the photos may take a few moments Printing DPOF Files Your multifunction machine meets the DPOF Di rect Print Order Format standard file format 1 10 Wi
18. 37 Clearing the Message Memory ee eee eee 37 Deactivating Automatic Fax Printout 4 37 FOUE Faxes ed ao she tn ae eh A we ai wines ES 37 Changing the Fax Settines 364 vexewieyiseg sk Kee eeie anes 38 9 SMS M B cece cece ees 40 SMS Requirements ua lt ccweoscseet cee oe eee eee kee 40 Sending SMS Messasesi3c3 c5 cece aus Geko R E Teas 40 Receiving SMS Messages 02 eee eee eee eee 40 Clearing the Message Memory 20e ee eee 4 Sending SMS Messages to E mail or Fax 4 Setting Advanced Transmission Options 4 4 Changing the SMS Settings 25 34 ya owws4s4 are see aadcns ser 42 10 MMS 4 B 000 eee ee 44 MMS Requirements eesriie re Enae ies t ary ae cate gees 44 Sending MMS Messages ae cwcus che ace Genetica PAET 44 Receiving MMS Messages ux cc5 062 axe Gavdccewatensav asa 45 Clearing the Message Memory 2ee eee eee 46 Changing the MMS Settings 0 02 c weaeesceved deena can 46 ll Text2Fax B 48 Sending Text Fan s ee 6a niee Gn tea hen a ee ae ee ee Seas ae 48 12 Troubleshooting 49 Removing a Paper jam 054 toga eop an cho eat ee bee 49 Changing Cartridges cs tes 4 over G wha ate S EE eA ee eee 49 lnsertine Photo Cartridge nesre sicat ou teuna dae ec PEERU 50 Finge Printing FODICINS itso hem olen ewe dw wean A 5 Displaying the Ink Level 6 4 daeck ee Ae ee ee eh ah
19. 6 Under FAFEF SIZE use 4 q to select the format of the desired printing medium and confirm with OK 18x15 7 If the scan and paper formats are the same see steps 5 and 6 you can copy a document scaled to as small as 25 of the original size or magni fied as large as 400 The proportions of the origi nal are retained Enter the desired value using the number keypad or with 4 y and confirm with OK 00M 2584 SV p Align the document with the rear left corner of the scanner glass If you would like to copy a detail such as a graph ic of your document position the document such that the corner of the detail is up against the origin Using the zoom function you can separate the de sired area from rest of the document 8 For a colour copy Use 4 y to set the saturation colour density The saturation is measured in relation to the contrast diminishes the colours down to the grey range t intensifies the colours Confirm with OK 9 Use 4 y to set the brightness of the copy darkens the copy brightens the copy Confirm with OK AZIAGOY p 23 4 N 9 ae W LL Q E 9 R 10 Use 4 y to select whether you want to copy onto normal or coated paper photo paper or a transpar ency Confirm with OK PHOTO Co The printing result also depends on the print ing medium used Use appropriate paper to achieve the best results Il For colour copy with Crystal Image If
20. 600x600 dpi quality 1200x 1200 dpi up to 99 pages 25 400 CompactFlash I Il Smart Media MultiMedia Card MMC Secure Digital Memory Stick Memory Stick Duo Pro Memory Stick Pro Microdrive XD Picture Card Digital camera connection USB port USB host 1 USB 2 0 Full Speed Supported standards Printer Type Warm up time scanner DPOF PictBridge bubble inkjet colour max second Resolution max 4800x 200 dpi Printing speed Printing width 5 Appendix b w up to 22 pages minute colour up to 5 pages minute 203 mm Telephone Book Telephone book entries up to 50 Crystal 650 up to 200 Crystal 660 Speed dialling buttons 9 Crystal 650 Internet Connection xipueddy s Type PSTN V34 Modem speed 33k6 V34 Encoding data V42bis MNP5 compression Internet protocol TCP IP Fax Type RTC G3 group 3 Compatibility ITU T30 standard T30 new Encoding datacompression Connection type MH MR MMR JPEG JPG main line PSTN extension PABX Dialling mode tone dialling Dialling type Modulation Transmission speed DTMF V29 V27ter V21 V17 14k4 V I7 Crystal 650 33k6 V34Fax Crystal 660 Message memory Up to 2MB Resolution standard 100x100 dpi fine 200200 dpi photo 200x200 dpi super Fine 400x400 dpi COL 200200 dpi Correction mode T30 ECM SMS Crystal 660 depending on country
21. Format cm With Bluetooth or Infrared you can transfer up to 24 image files to the multifunction ma chine The data will be lost in the event of a power failure For the special requirements of printing high quality photos we recommend using photo pa per see chapter Installation Loading Printing Media Loading Photo Paper combined with photo cartridges see chapter Troubleshoot ing Inserting Photo Cartridges 5 Photo Printer You can order original photo paper from our order ser vice see the back side of this user manual Supported Image Files You can use image files that satisfy the following re quirements Media Format DCF Design Rule for Camera File System compatible Ver sion 1 0 JPG JPEG format BASELINE up to 3 MB Detectable Files up to 999 Using Photo storage media Inserting a Memory Card If your digital camera uses a memory card for saving the image files you can insert this into your multifunction machine and print out the image files assuming that the memory card is compatible with the machine It is also possible to scan in a photo with the flatbed scanner and transfer the scan to the inserted memory card see Transferring a Scan to a Memory Card Compatible Memory Cards Your multifunction machine supports the following memory cards CompactFlash I II SmartMedia MultiMedia Card MMC Secure Digital Memory Stick Memory Stick Duo Pro Memory Stick Pro
22. ME 192 MB for Windows XP Free hard drive space 700 MB of free hard drive space for com plete installation of Companion Surre IH Connections USB port Wireless adapter USB installation First install the soft ware COMPANION SUITE IH then restart the PC Only afterward should you connect your multifunction machine to the PC with a USB cable WLAN installation First connect your multifunction machine to the PC or network with the WLAN adapter and configure the re quired settings on the multifunction machine so that your machine can be included in the network see Setting Up Wireless Networks WLAN Only afterward should you install the COMPANION SutTE IH software Wireless Network Requirements WLAN is optional and functions only with an original adapter which you can purchase through our order serv ice see the back page of this user manual More information www fax philips com For safety reasons the current load on all USB ports may not exceed 0 7 ampere Do not con nect more than one high power device to your multifunction machine at a time SMS Crystal 660 depending on country and network PC Functions Networks You can connect your multifunction machine to a PC with a USB cable or to a PC or network via a wireless connection With the USB cable you can connect your multifunction machine to a PC that is connected to a network You cannot connect the machine directly to a network ov
23. Memory Media Only use memory media that are compatible with the multifunction machine see section Machine Functions Photo Printer Using Photo Memory Media Never use more than one storage medium at a time Never interrupt the connection between the photo memory medium and the multifunction machine while data on the memory medium is being accessed Do not disconnect the machine from the power sup ply Never pull out the memory card while the multifunction machine is accessing it and execut ing the print job This could cause data to be damaged or lost Be sure to read the operating instructions for your storage medium to ensure proper use General Information For safety reasons the current load on all USB connections may not exceed 0 7ampere Do not connect more than one high power device to your multifunction machine at a time Do not connect ad ditional devices such as batteries fans charging de vices to your multifunction machine If you would like to use an additional cordless telephone keep the base station of the cordless telephone at least 15cm away from the multifunction machine otherwise acoustic disruptions may occur in the telephone handset This electronic device contains many materials that can be recycled When you wish to dispose of the machine please obtain information on the regulations in your country for the recycling of electronic equip ment If you have a
24. OK AOOO and OK Enter the new code and confirm with OK The code should start with or Taking Over the Line If you pick up on an external telephone and the multifunction machine continues to ring or attempts to receive faxes you can disconnect the multifunction machine from the line and accept the call by pressing EOS on the external telephone p If you would like to change the predefined E code press MENU OK OOG and OK Enter the new code and confirm with OK The code should start with or Using an External Answering Machine Connect the external answering machine as described in chapter Installation Connecting Additional Devices For the best possible operation the external answering machine must be set to one or two rings Set TOTAL RIMGS and FAS RIHGS to at least two more rings than your external answering machine to prevent calls from being automatically accepted by the fax switch If you switch off the answering machine calls will be accepted by the fax switch Setting example Number of rings on answering machine 2 FAM RINGS TOTAL FIHGS a VI The outgoing message of your external an G swering machine should be shorter than ten seconds Avoid music in the outgoing message If your external answering machine has a con serving function i e a function that changes the number of rings as soon as new messages have been recorded it is best to deactivate this func tion I
25. a full A4 page are collected see Changing PC Fax Settings Fax Transmission via PC Applications You can send a document as a fax from any Windows program Within the application click on File gt Print and select Companion Suite Fax as the printer name 2 The Fax DIALOG appears You can use this to send the document as a fax Receiving Faxes f Please note that you must activate PC fax re ception on your multifunction machine with function 38 see section Machine Functions Fax Setting Advanced Reception Options When a new fax message arrives the symbol appears on the lower edge of the CoMPANION MANAGER Fax dialog If you have not changed the factory settings for fax reception faxes are automatically received in the fax management folder InBox and printed out Reading Fax Messages Select the desired fax message in the folder InBox and click in the toolbar on PREvIEw to read the fax Printing Fax Messages Select the desired fax message in the folder INBox and click in the toolbar on PRINT to print the fax i o If the received faxes folder contains ap B proximately 30 entries your multifunction machine automatically prints out a journal and a LoG entry is created in the folder RECEPTION LOG which documents your fax transmissions The log entries are automatically printed once enough entries for a full A4 page are collected see Changing PC Fax Settings 3 Using Companion Suite IH
26. a private branch exchange enter outside line access code F ESF S1 COL Set fax resolution standard fine E superfine F photo A and colour fax COL Start fax transmission copy or print job Speaker for listening while a connection is established no two way communication 2 D Open redial list received calls max ten dialled numbers max ten Read edit and send Text2Fax SMS MMS messages the indicator light next to the button blinks when new messages have arrived 7 4 5 P B O Di2 3 is R a A 4 5 PAUSE R eS c OK MENU a CRYSTAL IMAGE PHILIPS F on CrYSTAL 660 ee V Crystal Image photo and text enhancement create high quality printouts and copies in colour or Number keypad black and white y Crystal Image red eye reduction COOCOO RER lt gt retouch red eyes in your flash pho D G D O lt z m tographs Lovo DOCO 4 Light on blue Crystal Image is activated Light blinking blue Crystal Image executing a job Light off Crystal Image is deactivated Fold out backlit colour dis play with and letter keypad 0 SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal depending on country and network MENU OK Access the menu functions confirm entries A y Select option
27. a thunderstorm is approaching In this case per sons operating the machine are at risk to lightning strikes and or the machine could be damaged If you cannot pull the plug do not operate the ma chine you would like to clean the surface of your ma chine liquids or foreign bodies have entered the machine There is a risk of electric shock and or damage to the machine the machine overheats and starts on fire or smoke comes out of the machine Safety Instructions Handling and Maintenance Never attempt to perform repairs on the machine yourself Improper maintenance can result in ma chine damage fire or electrical shock see Appendix Warranty Only have your device repaired by an au thorised service centre Do not press forcefully on the scanner cover when you scan thicker documents or three dimensional items this could damage the scanner cover and or the scanner glass Never open the paper jam door while the multifunction machine is printing Ifyou have not inserted any paper the multifunction machine attempts to load paper upon receiving a job never open the paper jam door at this time Insert paper Use care when operating storing or transporting the multifunction machine always keeping it in a horizontal position otherwise ink may leak out r5 Before cleaning the surface disconnect the ma chine from the telephone and power networks Never use liquid gaseous or easily flammable cle
28. and the DM symbol appears on the display Received SMS messages are printed out automatically If you have switched off the automatic printout see also Changing the SMS Settings new SMS messages are saved to the message memory 9 SMS Reading SMS Messages Press B E and OK or MENU OK and OK 2 Use 4 y to select the SMS message you would like to read then press OK Unread messages are marked with a star 3 Use 4 y to move the cursor through the text The sender and time of receipt are displayed at the end of the SMS message p Return to the last menu entry with C return E to the starting mode with Q Printing SMS Messages If you have deactivated the automatic printout see also SMS Settings or you would like to print out an SMS message again you can print saved SMS messages via the menu Press M B and amp Colour or Black amp White or MENU OK and OK 2 Use 4 y to select which SMS messages you would like to print out SELECT Press OK and use 4 W to select the SMS message that should be printed Confirm with OK HEL Confirm with OK All unread SMS messages are printed out FALL Press OK All saved SMS messages are printed Clearing the Message Memory If the message memory is full up to 2 MB of storage space no additional messages can be received The O symbol on the display informs you about the mem ory status Keep the message memory ready for recep tion b
29. can print your digital photos from a memory card or directly from a digital camera You can also send image files for printing via Bluetooth or Infrared If you have installed the included software package and connected your machine to a PC you can manage image files on the PC and print them from there see section PC Functions Using Companion Suite IH Printing Requirements Supported Photo Media Numerous paper types are available for printing out your photos You can also select the format BORDER LESS as a special option to print out your digital pho tos using the entire paper area The following format options are available for your im age files 18215 STAHDARD 1815 BORDERLESS 1815 gt Ae two 10x15 photos on A4 Ad STAHDARD Ad BORDERLESS With borderless printing your multifunction machine will remove the image margin if necessary to create a borderless printout while retaining the original proportions After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise in coming faxes will not be printed out completely Set the paper format and the paper type with the functions 241 and 242 so that your multifunction machine recognises the type of paper loaded Photo formats are measured in inches The typi cal product names are rounded values Take note of the inch values in connection with standard ised photo accessories Millimetre Format Inch
30. clicking OK Press X to can cel the current function UJ Using Companion Suite IH SMS Crystal 660 depending on country and network SW p machine For more detailed information on the SMS function please read section Machine Functions SMS SMS messages are sent and received over the modem that is built into your multifunction Click in the selection window ComMPpaNION DI RECTOR on the button Sms the dialog Compan ION ManacGeEr SMS appears lo ae Menubar 2 a ___ Toolbar ipana Adore whit 5 3 2002 P Fax SMS management Toa T folder ias i a ang ean 5 SMS details Drafti o Sending SMS Messages l Click in the toolbar on New and select SMS 2 Enter the text you would like to send in the field CONTENT OF THE MESSAGE You can add smilies as well as the date and time to your message by clicking on one of the symbols on the left next to the text entry field AN If problems occur during sending of the SMS it could be that your SMS is too long You can enter a maximum of 160 characters or 640 characters depending on country and telephone network 3 In the field TELEPHONE NUMBER enter the tel ephone number of the subscriber and click on Y or select a telephone book entry under Contact LIST and click on B You can also send your SMS HI 231INS uOluedWOY sUISH message to multiple recipients max ten
31. e g after E a power failure you must enter the date and time again Entering Telephone Number and Name Press MENU OK and OK 2 Enter your telephone number and your name then save with OK see chapter Installation Entering Telephone Number and Name AN Your name and number are sent on the top edge of every page header together with the date time and page number if you have saved this information with the functions 21 and 22 Setting Country and Language Here you can specify the local telephone network and display language I Pres MENU OK and OK Use 4 y to select the country in which you operate your multifunction machine and confirm with OK Al ways set the country otherwise your machine is not configured for the local telephone network 2 Set the desired language by pressing MENU OK 2 8 and OK Use 4 y to select the language and confirm with OK ISDN Connection Your multifunction machine is not an ISDN device group 4 it is an analogue device group 3 For this reason it cannot be operated directly on an ISDN con nection either an analogue adapter or an ISDN sys tem with connections for analogue devices is required for this For additional information please consult the operating instructions of your ISDN system or ask your telephone service provider Private Branch Exchange PABX Private branch exchanges are typical in many offices and private households To obtain a c
32. fol lowing options HI 231INS uoruedwon sUISH ON N PC Functions 68 Variant I ScANTo __ Open the Scan To window on the PC screen by pressing amp on the multifunction machine The scanning process is started 2 gee 2 Cuviem Emel fa fa Copy Peara Base fe cet aden fe esis to me Saan Th hay oe ae Seletl the ama If you have installed the program Paper Porr the doc ument is scanned and assigned to the application PAPER Port by default You can also change the default set tings see also Variant 2 ONE Toucu Variant 2 OneE TOUCH Click on the icon Z in the system tray on the lower right of your PC screen next to the clock The ONE Toucu selection window appears ClickPress Button to Activate Scan I This selection window allows you to choose among various options for document editing Custom Select any program to which the scan should be transferred Emait lhe scan is attached to an e mail OCR You can correct modify or convert the scanned document for other programs using the OCR software Optical Character Recognition Fax The scan can be sent as a fax Copy A copy is made of the scan Scan The scanned document is opened with the pro gram PAPER PORT Click on the desired symbol The scan is started and transferred to the selected application 2 You can also configure special settings for these applications and change the standard sett
33. mes sage is printed out 4 Press D H your Text2Fax message will be sent p If you would like to interrupt the Text2Fax G transmission and return to the starting mode press twice If the subscriber is busy your multifunction machine will call the number again at specified intervals If you would like to cancel the redial attempts you must delete the Text2Fax message from memory see chapter Troubleshooting Editing Jobs After the transmission the machine prints out a transmission report depending on the settings see chapter Fax Printing a Transmission Re port I Text2Fax I Open the machine by taking hold of the moulded 12 Tro u b i e z grip under the machine cover shooting Removing a Paper Jam Never open the paper jam door while the multifunction machine is printing I In the event of a paper jam an error message ap pears on the display and the print job is stoped Press on the catch on the rear side of your machine to open the paper jam door SuIZOOYSZIGnOJ 7 2 Carefully pull out the paper then close the paper 2 jam door Confirm with the button Press on the spring catch of the cartridge holder to open it el Nee ees I ABCDEFHGIUKLMNOPQRSTUVWXYZ ABCDEFHGIJ Sid NOPQRSTUVWXYZ C han gi ng Cart ridges 3 Remove the cartridge The display will inform you when a cartridge is low and must be replace
34. of a PC or network connection TCP IP Transmission Control Protocol over Internet Proto col Fundamental Internet connec tion protocol often also used as a col lective term for the Internet protocol suite Telephone Book Index The entries saved in the telephone book are au tomatically sorted alphabetically and can be accessed quickly by pressing the initial letters 5 Appendix Tone Dialling Dual Tone Multi Frequency A dialling process that is used in modern telephone networks Each number dialled is assigned a spe cific tone called DTMF tones Transmission error reduction see ECM Transmission Speed CCITT ITU has published international standards for the transmission of data over tele phone lines The most important trans mission speeds for fax transmissions are V 17 7 200 to 14 400 bps V 21 max 300 bps V 22 max 1 200 bps V 22 bis max 2 400 bps V 27 ter max 4 800 bps V 29 max 9 600 bps V 32 bis max 14 400 bps V 34 max 33 600 bps URL Uniform Resource Loca tor Standardised form for objects in the Internet usually WWW pages but also files on FTP servers or e mail addresses USB Connection Additional de vices can be connected to the USB port Universal Serial Bus of the multifunction machine One dif ferentiates between high power and low power connections High power devices are also supplied with power through the USB port they do not have their ow
35. restart my computer now C No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the installation you can remove the CD ROM after you have restarted the computer E Cancel SW You can also restart the PC at a later time to allow you to continue working with other open programs or save unsaved data Connect the multifunction machine to your PC with a typical USB cable only after the restart You will find the USB port of the machine located on the back of the machine USB connection for the PC SW Z Upon installation of all applications the connectivity by cable connection USB is activated by default You can also connect the multifunction machine wirelessly to the PC or 2 Installing the Driver and Software a wireless network see Installing Individual Ap plications Your multifunction machine is detected as a new peripheral device and registered The icons for the applications ONE ToucH and MF Monitor are added to the system tray on the lower right of your PC screen next to the clock This process may take a few moments Wait until the installation is com plete Final installation for Windows 2000 XP users If your operating system is Windows XP Service Pack 2 an additional window will appear during the final installation Select No NOT THIS TIME and click on Next Under Windows XP select IN
36. sending and receiv ing SMS messages are stored in your multifunction ma chine at the factory If you would like to switch to a dif ferent telephone provider or receive SMS messages from other providers as well you must save the correspond ing numbers for the SMS centre you can obtain the required information from your telephone provider Press MENU OK OOC and OK 2 Use 4 y to select SEHD H and confirm with OK Enter the number that your machine must dial to send an SMS Confirm with OK 3 Use4 y to select FECEIWE MO and confirm with OK Enter the provider number that your machine must dial to receive an SMS Confirm with OK 4 You can also receive SMS messages from a second SMS centre Press MENU OK G G and OK then confirm with OK Enter the second provider number for SMS reception 5 Return to the last menu entry with C return to the starting mode with Automatic SMS Printout Your multifunction machine automatically prints out SMS messages You can deactivate the automatic print out Press MENU OK and OK 2 Use 4 y to select OFF and confirm with OK SMS messages are received and saved in memory SV p Return to the last menu entry with C return to the starting mode with Name of the Sender If you do not want your sender identification header to appear on outgoing SMS messages you can suppress the display of the header I Press MENU OK and OK 2 Use 4 y
37. sent Setting Advanced Transmission Options depending on country and network SMS to Sub address With a sub address you send an SMS message to a cer tain fax machine that is connected to a telephone line along with several other devices In GB Append the sub address directly to the dialled number if the sub address of the machine is 1 for example you should dial OODO OO O For all other countries You may have to add a star between the number and the sub address depending on country and telephone network If the sub address of the machine is 1 for ex ample you should dial DOO OO OW M SWS 6 4 4 N 9 ae W LL Q E 9 R 42 SMS to User Account Some SMS reception devices can manage several user accounts You can send an SMS message to a specific user of a device in the following manner Press B E twice or MENU OK and OK Enter the text that you would like to send as described under Sending SMS Messages Press OK 2 Enter the telephone number of the recipient or se lect an entry from the telephone book LL Con firm with OK 3 Enter the name of the user account of the recipient Press bx E your SMS message is sent Changing the SMS Settings You can change the factory settings with the following functions SW Z We recommend changing the standard set tings only in event of frequent use SMS Provider All the numbers that you need for
38. than those designated as SAGEM products SAGEM CRYSTAL is a registered trademark of SAGEM SA and CRYSTAL 650 660 are trademarks of SAGEM SA Microsoft and Windows are registered trademarks of Microsoft Corporation Apple and Macintosh are registered trademarks of Apple Computer Inc Intel and Pentium are trademarks of Intel Corporation CompactFlash is a registered trademark of SunDisk Corpora tion MEMORY STICK is a registered trademark of Sony Cor poration SmartMedia is a trademark of Toshiba Corporation Secure Digital is a registered trademark of TOSHIBA COR PORATION Microdrive is a registered trademark of Hitachi Global Stor age Technologies MultiMedia Card is a registered trademark of Siemens AG and or Infineon Technologies AG MultiMedia Card is a trademark of MultiMedia Card Association xD Picture Card is a trademark of Fuji Photo Film Co Ltd DPOF is a registered trademark of Fuji Photo Film Co Ltd The Bluetooth word mark and logos are owned by the Bluetooth SIG Inc and any use of such marks by SAGEM SA is under license IRDA is a registered trademark of Infrared Data Associa tion USB is a trademark of USB Implementers Forum Inc General Notice The mentioned references in this manual are trademarks of the respective companies The lack of the trademarks and does not justify the assumption that these dedicated terminolo
39. value yourself Confirm with OK SW p Return to the last menu entry with C return G to the starting mode with Q Setting the Saturation for colour copies The saturation is measured in relation to the contrast diminishes the colour down to the grey range intensifies the colour I The standard setting for the saturation factory set ting medium saturation can be changed by press ing MENU OK DOO and pressing OK 2 Use 4 w to select the desired colour intensity Confirm with OK SW p Return to the last menu entry with C return G to the starting mode with Q Setting the Brightness f makes the printout darker brightens the printout I The standard setting for brightness factory setting medium brightness can be changed by pressing MENU OK 2 and OK 2 Use 4 W to select the desired level of brightness Confirm with OK SW p Return to the last menu entry with C return G to the starting mode with Reducing the Moire effect You can copy your document with double resolution in order to prevent stripes Moire effect appearing on your printout Press MENU OK 2 and OK 2 UseA y to select FEDUZIEREH and confirm with OK SV p Return to the last menu entry with C return G to the starting mode with 4 Copier 5 Photo Printer Your multifunction machine has all the features and connections to be used as a fully functional photo print er You
40. we recommend E aligning the cartridges after every change If the printing quality is still unsatisfactory you must manually clean the cartridges I Open the machine and take the cartridges out of the holder see also Changing Cartridges Clean the contacts A with a dry lint free cloth 2 Lay a lint free cloth on a flat surface Moisten half the cloth A Hold the cloth firmly to prevent it from wrinkling Place the nose nozzle side of the cartridges against the moistened area A and pull the cartridge a single time in the direction in dicated by the arrow B into the dry area C N Be sure to hold the cartridge in the correct po sition according to the figure above to prevent damaging the nozzles Never touch the nozzles and contacts with bare fingers and do not shake the cartridges 2 Troubleshooting Service Codes With function 83 you can check and configure the fac tory settings Checking the FirmwareVersion The firmware defines the basic functions and capabili ties of your multifunction machine Check our homepage for information on the current firmware version that is available for your machine and update the firmware if necessary see section PC Functions Using Companion Surre IH Firmware Update Press MENU OK and OK 2 Enter the following code using the number keypad DOOM then press OK 3 Use 4 y to select ARE YOU SURE YES and confirm with OK
41. you to use and control addi tional devices e g external answering machines or tele phones that are connected to the same telephone line as your multifunction machine The fax switch checks whether an incoming call is a fax transmission or a call independently forwards the call to the respective device and determines the ringing behaviour of the additional devices While the multifunction machine is checking the call it continues to ring With the modes 4 day and C night you can speci fy how often your multifunction machine should ring in the respective mode before it picks up and receives faxes e g you can receive faxes silently without ring to avoid being disturbed With activated timer function your multifunction machine automatically switches between modes r0 day and C night Setting C Modes With the following functions you can set the number and volume of rings for the modes r0 day and C night thereby configuring the ringing behaviour to your personal rhythm Display Setting Options F o T E ff TI D g Hl L ny at 4 of oO F TOTAL RIHGS FAS RINGS B 1 2 3 4 5 MANUAL RINGER UOL OFF LOW HIGH I Select function 61 3 day by pressing MENU OK and OK 2 Use 4 y to select FAH FINGS and confirm with OK Use the number keypad or 4 y to enter the number of rings after which the fax switch sepa rates faxes from calls Press OK FAs RINGS 3 3 UseA y to select TOT
42. you want Crystal Image to implement the red eye reduction use 4 w to select FEDUCTIOH and confirm with OK SW Z Red eye reduction is a complex process and G can take some time Confirm the query only when needed 12 The copy is created with the defined custom set tings SW w Press or the button to start the copy ing from any step in the process With the button you can cancel the copy process and return to the starting mode Changing the Copy Settings All custom settings are reset to the factory settings after the copy is created unless you save them as the new standard settings Setting the Resolution I The standard setting for the resolution factory setting HORMAL can be changed by pressing MENU OK and OK 2 Use y to select the desired resolution and con firm with OK UAL ITY SW p Return to the last menu entry with C return G to the starting mode with Setting the scan format The standard setting for the scan format can be changed by pressing MENU OK and OK 2 Use y to select the format of the loaded docu ment Confirm with OK SV p Return to the last menu entry with C return to the starting mode with Setting the Zoom Parameter I The standard setting for the zoom function factory setting 166 can be changed by pressing MENU OK and OK 2 Use 4 y to select the scaling value 25 488 or set the scaling
43. 41 46 Delete SMS MMS messages SITS SE PUR eS xn seas es Yih SiS ede 42 43 46 Configure special messaging settings MNS SETUP 260622 ced GarSetbetuawaaeae 46 47 Configure special MMS settings MESSAGE BEEP ciaee ries ined ee En 46 Turn message signal on off Fax Switch DAME 4 peraire Pale Pom ae EEEN 33 Set X operating mode HIGHT HODE asco tueia teas ees ed eel aeons ane 33 Set C operating mode Se LEME aree e neta oleae tod es 33 Switch between 3 C operating modes PS UA batt ait oe weet ne hee ele ed 34 Control additional telephones Commands PET BPs ceesre Seed at tiea EANNA RES 5 Immediately execute jobs in the queue NODE T isopor vas eee Gse eE ores 5 Modify jobs in the queue ES el Sef Sea ee a ae ee ee eae ee eee eae 5 Delete jobs from the queue FETH achat cote sak te ete ae abet wae taal s 5I Print jobs in the queue FEINT ELol eerie iei oid EEEE EREET 52 Print a list of jobs Extras LOE Ense Shee hides fas Gea E E E a eae 52 Enable keypad lock PLM GARR ii t244 whew honda rduian 51 53 Clean and align cartridges display ink level SERVICE CODE svetur SEEE tee ees 53 Turn button sounds on off Check firmware version DETECTCARD aca c 42 o 0hm e oh d gust buen ee 26 Access the inserted memory card PETECT IE As tetacd arn tania EEE A 26 Access a connected digital camera SCAN TU A Oe a tea ae eee BR ah EENES 29 Transfer data to the inserted memory card LOCODE SCHEME Ss 224 164 oa vets ashioe teas
44. AL FINGS and confirm with OK Use the number keypad or 4 y to enter the total number of rings That is the number of rings before the multifunction machine starts the fax reception including silent faxes or takes a call Confirm with OK TOTAL RIHGS 3 4 Use 4 y to select FIMGER VOL and confirm with OK You can select between three volume levels with 4 y Save with OK HIGH SV p You can also change the volume of the ring G tones while the machine is in the starting mode Press 4 w and select the desired volume Confirm with OK 5 Select function 62 C night by pressing MENU OK and OK Repeat steps 2 to 4 7 Fax Switch SV p Return to the last menu entry with C return G to the starting mode with If you cannot receive any faxes you may have set both ring numbers too high see steps 2 and 3 Set the number of rings to a value less than 5 Activating the Timer With the timer function you can individually configure the durations for the modes 4 day and C night If the timer is activated the device automatically switches between day and night modes The display shows the current mode To switch the timer on or off press the 4 C X button until the symbol appears or disappears on the display The timer is programmed at the factory such that your machine switches to night mode C at 10 00pm and returns to day mode 3 at 7 00am Select function 63 by pre
45. CrySTAL 650 CLYSTAL 660 User Manual PHILIPS Dear Customer In purchasing this multifunction machine you have decided on a quality PHILIPS product The features of your machine meet the many needs that arise in modern home office environments You can use your machine to scan print copy and fax both in black and white and in colour As a fully functional photo printer your machine has the card slots required for all typical photo storage me dia as well as an option for directly connecting a digital camera The image and text enhancement function Crystal Im age ensures the best possible printing and copying qual ity for your black and white and colour documents Crystal Image also helps you to retouch annoying red eye effects in your flash photographs red eye reduc tion The Crystal 660 offers you the convenience of a fold out illuminated colour display for menu operation and photo selection You can connect the multifunction machine to your PC Microsoft Windows 98 SE 2000 SP3 ME XP Install the included software package and use the multifunction machine as a network printer In addi tion you can send and receive faxes via the PC manage the telephone book scan edit and save documents and send SMS messages A WLAN adapter can be connected for wireless PC com munication You can also send files to the multifunction machine for printing from all devices with an Infra red interface or B
46. D SCAN vei Ge tedesetadiad takes es 24 Configure scanner settings 27 TECANICAHL Ssi tec Grote et eke eae 1 38 39 Configure special settings 26 GEUGRAFHMICAG a ois casi nto tiie hen aT 20 Set country and display language 27 FUNCTION EIST ovcckvaetaretancgkeeread 20 76 Print out the list of functions 3 Fax Sil AURIS irio a eoeca hte ls 36 Send faxes via the menu 32 POLLING Ras swsuwd toe eatadeeade segues oes 37 Poll faxes from another machine 33 POLL TMG Theoren anser os Wes omnes 37 Allow faxes to be polled from your machine 34 PHA AHSUER IHG sige dace tree ane eee saree 37 Configure protected fax reception 35 RA SEI UINGS 2242263 tides tadiedee eden ts 36 Configure fax reception settings 36 Toe E NORS 66546 esee EE stage oes 36 Configure transmission settings 37 FRIANT JODRHA bss cee eles iio eee atte 5 Print a list of the last 30 transmissions 36 PARA PE os En rE RENNER NEEE RENES 37 Select fax reception 5 Messaging Si AE ME e A bccn a a E 41 42 48 Send Text2Fax SMS MMS message Speed dialling Crystal 650 Messaging Crystal 660 depending on country and network Infrared port Crystal 660 52 53 54 55 56 57 62 63 64 72 73 74 75 82 83 84 85 86 87 93 94 95 PEHO cpdeeae we cacao rk raa i 41 45 Read SMS MMS messages PRT pes awk akcaien pou an ena eed oe 41 46 Print SMS MMS messages DELETE roisg ee ee eo a ee a ee ae
47. E card with an image editing program e g PHOTO IMPRESSION 3 Only remove the inserted memory card after you have disconnected the connection otherwise data may be lost In Windows Explorer right click on the removable drive and disconnect the connection The removable drive no longer appears in Windows Explorer Changing Printer Settings You can change the factory settings with the following functions SW p We recommend changing the standard settings only in event of frequent use Setting the Paper Format I The standard setting for the paper format factory setting A4 can be changed by pressing MENU OK DOC and OK 2 Use 4 y to select the desired paper format and con firm with OK 1Hx15 SW p Return to the last menu entry with C return G to the starting mode with button Setting the Paper Type I The standard setting for the loaded paper type fac tory setting HORMAL can be changed by pressing MENU OK and OK Use 4 q to select the desired paper type and con firm with OK COATED p Return to the last menu entry with C return G to the starting mode with button 5 Photo Printer You can create individual entries with name and the associated number or e mail address and groups con sisting of multiple entries in the telephone book The memory will hold up to 50 entries Crystal 650 or 200 entries Crystal 660 If you have installed the included so
48. ENU OK and OK 2 Press the speed dialling button A I you would like to assign to the entry Press OK 3 Confirm ACD HAME with OK and manually create the entry see also Creating Entries or use 4 y to select DIRECTORY and use 4 y to select an entry from the list then confirm with OK p Please note that the selected speed dialling button may already be assigned see Over writing Speed Dialling Entries Editing Speed Dialling Entries Select MENU OK D and OK 2 Press the speed dialling button A I you would like to edit Press OK 3 Confirm QUERWRITE with OK 4 Confirm MODIFY with OK Correct the entry and confirm each step with OK Use 4 y to move the cursor within the entry you can delete characters with C Overwriting Speed Dialling Entries lI Select MENU OK and OK 2 Press the speed dialling button A I you would like to replace with a new entry Press OK Speed dialling Crystal 650 SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network 3 Confirm QWERWRITE with OK 4 Use 4 qW to select PDIFECTOR Y and confirm with OK Overwrite the existing entry by using 4 y to load an entry from the list and confirm with OK Deleting Speed Dialling Entries Press the speed dialling button A I you would like to delete 2 Press C and confirm with OK The speed dialling entry is
49. Functions Using Companion Suite IH Firmware Update SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network Infrared interface Crystal 660 uoI INpOjUY Trademarks All rights reserved No part of this publication may be repro duced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying re cording or otherwise without the prior written permission of SAGEM SA The information contained herein is designed only for use with this product SAGEM is not responsible for any use of this information as applied to other machines Neither SAGEM SA nor its affiliates shall be liable to the purchaser of this product or third parties for damages losses costs or expenses incurred by the purchaser or third parties as a result of accident misuse or abuse of this product or unau thorized modifications repairs or alterations to this product or failure to strictly comply with SAGEM SA operating and maintenance instructions SAGEM SA shall not be liable for any damages or problems arising from the use of any options or any consumable prod ucts other than those designated as original SAGEM products or SAGEM approved products SAGEM SA shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other
50. Gre 66 Receiving Faxes 64 Scanning eeen ouennn eokry Soy 67 Sending Faxes 64 Setting Up Networks 55 Uninstalling via the Start Menu 72 USB Connection 54 Wireless Networks 55 PC Requirements 54 Photo Printer Changing Printer Settings 30 Directly Connecting a Digital Camera 26 Editing Memory Card Contents on the PC Inserting Memory Cards 25 PictBridge Directly Printing Files 29 Printing DPOF Files 27 Printing Image Files 28 Printing Image Files from the Photo Meno uoe veel eete ted pity 28 Reading Image Files 27 Reanalysing ImageFiles 30 Removing Storage media 30 Selecting Image Files for Printing 28 Slideshow eae sit ot edisaawes 4 29 Supported Photo Media 25 Transferring a Scan to a Memory Card seg aeons E i 29 Transmitting Image Files via Bluetooth 27 Transmitting Image Files via Infrared 26 Using Photo Paper 14 Using Photo storage media 25 Printing Printing Photos with Crystal Image 22 Private Branch Exchange 21 Receiving MMS Messages 45 Receiving Faxes PC 64 Resolution Setting the Resolution copy 24 Safety Instructions 6 General Information 7 Handling and Maintenance 7 Ink Cartridges 7 Pho
51. HCP Dynamic Host Configuration Protocol dpi Dots per Inch see Resolution DTMF Dual Tone Multiple Frequency see Tone Dialling DPOF Direct Print Order Format E C M Error Correction Mode EXIF Exchangable Image File GAP Generic Access Profile radio pro tocol for cordless handsets HCRP Hardcopy Cable Replacement Profile IrDA Infrared Data Association ISDN Integrated Services Digital Net work ITU International Telecommunications Union UN organisation JPG JPEG Joint Photography Expert Group LCD Liquid Crystal Display LED Light Emitting Diode MH Modified Huffmann encoding process for faxes see Encoding MHC Modified Huffmann Code en coding process for faxes see Encod ing MMR Modified Modified Read encod ing process for faxes see Encoding MMS Multimedia Message Service MR Modified Read encoding process for faxes see Encoding MRC Modified Read Code encoding process for faxes see Encoding Protocol OBEX Object Exchange Bluetooth Infrared protocol OCR Optical Character Recognition PABX PBX Private Automatic Branch Exchange POTS Plain Old Telephone Service analogue telephone service with low transmission speed PSTN Public Switched Telephone Net work RAM Random Access Memory RJ I 1 Registered Jack 11 also called Western plug standardised telephone plug SMS Short Message Service SSID Service Set ID network authen
52. INTER and install the machine as a printer SJOMION U1 U1 PC Functions 56 o At the end of the installation you should send a test page to the multifunction ma chine to check whether the installation was suc cessful You can access the machine from any Windows appli cation Simply select CRYSTAL PRINTER as printer Setting Up Wireless Networks WLAN W l The wireless adapter of your multifunction machine then transmits data via the wire less protocol IEEE 802 11g and can easily be integrated into an existing IEEE 802 11b net work Use only an original adapter see order service on the back page of this user manual Other wireless adapters can damage the device For operation in a wireless network all participating de vices must be equipped with a wireless network interface W Q If you have installed your multifunction machine with the USB connection at an earlier point in time and no longer wish to use this type of connection you must uninstall the USB connection and disconnect the USB cable from the PC On the PC click on START gt PRoGRAMS gt ComM PANION SUITE gt COMPANION SUITE IH gt ADD OR Remove a Device Select UNINSTALL THE USB ConNECTION and follow the instructions on the screen For WLAN installation perform a custom soft ware installation see chapter Installing the Driver and Software Installing Individual Applications Custom Install You can also configur
53. MS message in the folder INBox and click in the toolbar on PREVIEW to read the SMS Printing SMS Messages Select the desired SMS message in the folder INBox and click in the toolbar on PRINT to print the SMS a If the SMS send folder contains approxi mately 30 entries your multifunction ma chine automatically prints out a journal and a Loc entry is created in the folder SEND LOG which documents your SMS transmissions The Loe entries are automatically printed once enough entries for a full A4 page are collected see Changing PC SMS Settings Changing PC SMS Settings Printing Options l Click in the menu bar on Toots gt OPTIONS gt SMS 2 In the LOGS AND REPORTS window you can configure custom printing settings for your SMS messages transmission reports and journals on the PC Multiple selection is possible Logs and reports Reception u Automatic printing of a received document M Print a reception report M Automatic printing of a reception log Emission Automatic printing of the sent document Print the send report Print the send log Click on OK to save your settings Press X to can cel the current function Profile i e PROFILE application you can enter and save With the Pro pplication y t d your personal sender identification to be sent with your SMS messages as the header l Click in the menu bar on Toors gt PROFILE 2 Enter the data that should appear as the sender identification
54. Microdrive XD Picture Card Four slots are available take note of the configuration of the slots Upper Left Memory Stick Memory Stick Duo Pro Memory Stick Pro Upper Right MultiMedia Card MMC Secure Digital SD CompactFlash I II Microdrive Bluetooth is optional and functions only with an original adapter available through our order service see back page of this user manual More information www fax philips com Infrared interface Crystal 660 ADJULAg 030Ud SG 25 lt N ed U IL o z fe U E 2 26 Read the user manual of your memory card carefully to ensure proper use and to learn about the capabilities and requirements For the Memory Stick Duo Pro you need an adapter generally included with the memory card Instruction on the Use of Memory Cards Never use force to insert the memory card into the slot note the correct insertion direction see also the information printed on the machine near the slot Do not use more than one storage medium at a time f your multifunction machine cannot read the in serted memory card check whether you have used a compatible memory card and whether you have in serted the memory card correctly Only pull out the inserted memory card once the multifunction machine has executed the print job see chapter Safety Instructions Photo Memory Media e o With function 84 you can load the memo B ry cont
55. ON UI PC Functions 66 ME p Select an entry in the recipient list and click E on J or lt 4 to remove a subscriber from the list 4 Click on K if you would like to send your SMS at a later time or assign it a priority 5 Click on OK your SMS message is sent 6 The SMS management folder OuTBox informs you about the transmission status of your SMS mes sages If you would like to cancel an SMS trans mission select the SMS message and click in the toolbar on Stop If you would like to save your SMS message E as a template click on az Press X to cancel the current function After the transmission the machine prints out a transmission report depending on the settings see also Changing PC SMS Settings If the SMS send folder contains approximately 30 entries your multifunction machine auto matically prints out a journal and a LoG entry is created in the folder RECEPTION LOG which doc uments your SMS transmissions The log entries are automatically printed once enough entries for a full A4 page are collected see Changing PC SMS Settings Receiving SMS Messages When a new SMS message arrives the symbol ap pears on the lower edge of the CoMPANION MANAGER SMS dialog If you have not changed the factory set tings for SMS reception SMS messages are automati cally received in the SMS management folder INBox and printed out Reading SMS Messages Select the desired S
56. STALL SOFTWARE AUTOMATICALLY RECOMMENDED during the final installation and click on Next Windows 2000 XP Even if the installation wizard informs you that the peripheral device has not passed the Windows Logo Test click on YEs to complete the installation Installing Individual Applications Custom Install Co Locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE to open the Comranion Surre IH start window Click in the start window on the button INSTALL PRODUCTS and select CusTOMIZED in the following window to install the available applications sepa rately JEMJJOS PUL JAA 947 SuIjezsuL 7 U1 9 PC Functions 60 Example ComPANION Suite IH I Select Companion Surre IH by clicking on the corresponding button F Cenpanion Suite IH f Install Products This will install the printer the scammer and accessing the communications functions of 2 The installation wizard will guide you through the rest of the installation confirm with Next Accept the license agreement with Yes The installation program suggests a folder to install COMPANION Surre IH into You can choose a different destina tion folder by clicking on Browse and selecting a folder Confirm with Next Installation of Companion Suite IH 1 0 8 Choose Destination Location Select folder where setup will install files Setup will install Companion Suite IH in the following
57. Saving Mode With the standard settings your multifunction machine switches to the energy saving Stand by mode when not in use If you press any button or receive a message or a call your machine switches immediately from stand by mode to operating mode Only in starting mode can you enter information or access functions p Crystal 660 The colour display illumination E is switched off in Stand by mode to save power SSUI IS 7 2l Machine Functions 22 Your multifunction machine has the image and text enhancement function Crystal Image with which you can achieve optimal printing and copying quality for your image files and documents both in colour and in black and white SW p Crystal Image functions independently from G a PC Crystal Image consists of three components that can be used depending on the specific requirements Text enhancement in colour or black and white Image enhancement in colour or black and white Red eye reduction SW p Red eye reduction is a complex process and Cv can take some time Confirm the query REO EYE on the display only if needed with REDUCT IO Using Crystal Image Crystal Image text and image enhancement can be used on documents that you have scanned with the flatbed scanner loaded from a memory card or transferred for printing via Bluetooth or Infrared You can also use Crystal Image for PictBridge print jobs W l Transfer the image file
58. The operating system of all PCs in the network must be either Windows 2000 or Windows XP Wireless Networks SW Z With the wireless network connection you G can only use your multifunction machine as a network printer One refers to a wireless network or WLAN Wireless Local Area Network if at least two computers printers or other devices communicate in a network over radio waves high frequency waves The data transmission in the wireless network is based on the TCP IP protocol Infrastructure Wireless Network In an infrastructure network multiple devices commu nicate via a central access point All data are sent to the access point and distributed from there WLAN Access Point il il I A PC Ad hoc Wireless Network In an ad hoc network the devices communicate with each other equally without an access point acting as in termediary ase Td w ee Pc mS pc Mm pc Networks Configuring a USB Connection First install the software COMPANION SUITE IH then restart the PC Only afterward should you connect your multifunction machine to the PC with a USB cable USB connection for the PC The multifunction machine must be shared for network access in order for the other PCs in the network t
59. Use the number keypad to enter the number for the first photo and confirm with OK Then enter the number of the last photo of your index printout Confirm with OK SV G 24 index images fit on one A4 page If more than 24 photos are contained on your stor age medium you can use the FAMISE function to divide the memory contents onto multiple user defined index pages Crystal 660 Your multifunction machine displays the detected photos on the display You can page through the photos with 4 y Press OK to select one or more image files for printing The selected photo is marked with a coloured border 2 Use the number keypad or 4 y to enter the de sired number of copies 4 to Q and confirm with OK Ho OF COPIES i 3 Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm with OK or with or the D button 4 Your multifunction machine starts the index print out Return to the last menu entry with C You may terminate the print job with the but ton The page is ejected Printing Image Files SW Use the photo and text enhancement func B tion Crystal Image to create quality printouts in colour or black and white At the start of the printing process press the Y button to activate Crystal Image see chapter Crystal Image I Inthe photo menu use 4 y to select PEIMT FIC TURES and confirm with OK Use y to select from the foll
60. a 5I Printing the Journal ts oes Latch he Trek Gatink Woe tee eu Sage 5I Editing JODS ree sr a aAA E pete ea Rae ees 5I Locking the Machines lt 22 2u oc aie Soot EA oe e Sean 52 Cleaning and Care jadi cieencuucheaged Gaauoweddeagad eles 52 Service CodeS lt 2e ty ETENE genet ea aaa ei wees 53 Power CYCIING cosa eee ere aeMsedenes bok eeoee oe eee 53 PC Functions 54 PC Requirements sere anaieri rA pee TARERE 54 Wireless Network Requirements 50000 54 I Networks cccccccesees D4 USB CONNGCEGON x ienien a ne thug oe Baers eas 54 VV IFGLESS INGOWORKS 44 aea Nanay oe BAG e eds eee e Rees 55 Configuring a USB Connection v4 54 44 saesakes ose ea ates 55 Setting Up Wireless Networks WLAN 4 56 Printing a Network Report esre sat ure eed enori reman 57 2 Installing the Driver and Software 58 3 Using Companion Suite IH 62 Telephone Book ace acs cs order eet SAG ue iw oN een 62 EAD N Guan Satu tGeids wlan bate Saas daa a aes eus 4 a5 63 SMS ree caer peeing ts ak eee eet hee eae Se 65 PrN de taerae aae y Re eo oh Gade tes So wir 9 POA ae ae 66 Seann esre Se cuky Rao hoe Sea eeu a inte Hae tae eed 67 Displaying Neh Level c25 Gee cme ean esas ae eee as 69 Firmware Update resres tics ane nna ahi ree eae eae On 69 4 Uninstalling the Driver and Software 71 Appendix 3 GIOSSALY S24 oss OSG Gea Sueeh Nas eee eee Aas wee a ee eee 73 Ab
61. age Files If you make changes after the data transfer and reading of the image files e g if you add or delete photos using the PC you must read in the image files again in order to obtain the current index numbers for selecting the photos In the photo menu use 4 y to select AHAL SE MEDIA and press OK The multifunction machine analyses the modified image files and reassigns the image numbers Removing Storage Media Never disconnect the connection between your multifunction machine and the storage medium during a data transfer or printing of a photo Wait until all print jobs are completed see chapter Saftety Instructions Photo Memo ry Media I Ifyou would like to leave the photo menu use 4 y to select EXIT and confirm with OK 2 Itis now safe to disconnect the connection between the storage medium and the multifunction machine by pulling out the memory card or the USB cable Editing Memory Card Contents on the PC You can edit and manage image files from the PC using the card reader of your multifunction machine Connect the machine to your PC with a USB cable see section PC Functions Installing the Driver and Software 2 Insert the memory card into your multifunction machine see Inserting Memory Cards The stor age medium appears as a removable drive on the PC in Windows Explorer Access this drive to add copy move save or delete images SW Z You can edit photos directly on the memory
62. air irena 42544 en eae 30 6 Telephone Book 1 31 Creating ENES canis ean ewier aque Ga we awa a USNE 3 Creating Groups oas ria ev Gi coe eee U Ee eee ces oe 3l Editing Entries and Groups re serer 245 orr ak anuer 3 Deleting Entries and Groups 0 cece ee eee 3 Searching TOM ENIES osuvewoatu te eet hate weet eee a eed 3 Using the Telephone BOO 6 0 2 d 44 8 arate Seca SRA mae di 32 Speed Dialling A cna veeton shee sake age ete ee 32 Printing the Telephone Book y 2055444 00a6s4quee wee ew aes 32 Chain Dialling Combining Numbers 32 le Fax SWItcCh s s36064558640 40 404 33 Setting 6 C Modeseni dew succolecletde wi yeou i dhe ides 33 Activating the Timer paca sree i ct ok you dirk oeln ag aw aks 33 Setting the Fax Reception Mode 005 33 Using External Telephones Easylink 04 34 Using an External Answering Machine 34 Table of Contents 8 FaxD ccc cc cece cee cc cece cece e 35 Sending Black amp VVhite Faxes a 2294 00g a Neues 2e Gees oe Ss 35 Sending Colour Faxes css Gio ice Wass e ew wtie See s wets 35 Manually Sending Faxes Speaker 2 20 35 Setting Special Transmission Options 06 36 Printing a Transmission REDOFEs ck ne eavkiceweeeeaen eke es 36 Receiving Faxes g inchih owe oer ee Ru th CG eee 36 Setting Advanced Reception Options
63. and network Gateway SMS memory Message length V23 see Fax Message memory 160 640 characters MMS Crystal 660 depending on country and network Gateway V23 TCP IP MMS memory see Fax Message memory Image memory capacity Supported image formats PC Connection Connection type approx 2MB JPEG JPG GIF WBMP USB 2 0 Full Speed Supported operating systems Windows 98 SE 2000 SP 3 ME XP Scanner driver Scanner Type Resolution TWAIN WIA Windows XP flatbed CIS max 1200x4800 dpi Scanning speed b w 3 9seconds A4 page colour 7 9seconds A4 page Scanning area Colour depth 216X300 mm b w 16 bit colour 48 bit Technical specifications subject to change without notice 77 78 Warranty UK Terms and Conditions ATTENTION At the beginning of April 2002 SAGEM SA bought the PHILIPS fax business unit SAGEM SA is now the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS func tion multifunctional terminals and servers covering the needs of all its customers from home users to multina tional organisations In order to apply the guarantee you should contact your dealer Proof of purchase will be required Should malfunctioning arise the dealer will advise you what to do If you bought your equipment from SAGEM directly the following shall apply A SAGEM undertakes to remedy by repair free of ch
64. ansers sprays abrasives polishes alcohol to prevent damage to painted parts Usea soft dry cloth to clean the display If the display breaks a mildly corrosive liquid may escape Should you come into contact with this liquid rinse the affected areas with large amounts of water If complaints or vi sion problems occur consult a physician immediately Ink Cartridges When loading original ink cartridges for the first time always use the enclosed Plug n Print card only this way is all necessary information saved to al low for faultless replacement and reuse of the cartridges Other ink cartridges may damage the device see Ap pendix Warranty Store temporarily removed cartridges either in the photo cartridge storage box or pack them individu ally in closed plastic bags For safety reasons always keep ink cartridges out of the reach of children Handle used ink cartridges carefully to prevent get ting ink on clothing or other objects Do not shake the ink cartridges Avoid all contact with your skin and eyes Remove ink flecks with large amounts of water If complaints or vision problems occur consult a physi cian immediately Do not perform any alterations on the original ink cartridges this can damage the printing heads r5 Take the ink cartridges out of the machine during transport Dispose of the empty cartridges according to the regulations of your country Safety Instructions Photo
65. apter or the dial up router SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network UOIZLI LISU N 9 ae W LL Q E 9 R 20 Press MENU OK Q and OK You will receive a printout of the menu functions of your machine an additional sheet provides information about the current settings There are two ways to access functions in the menu ly p erating mode only then can you access the func If your machine is in energy saving Stand by mode press any button to return to the op tions see Energy Saving Mode Access a menu function by pressing MENU OK and page through the menu entries with 4 y The selected function is marked with an arrow Crys tal 650 or by a coloured bar Crystal 660 2 Access a menu function directly by pressing MENU OK and entering the corresponding menu numbers with the number keypad Direct menu access offers a quick and simple method for selecting functions 3 Confirm with OK to select a menu function z Co Return to the last menu entry with C return to the starting mode with If you would like to change the current settings the fol lowing functions are available Entering the Date and Time Press MENU OK DC and OK 2 Enter the date and time and save the settings with OK see chapter Installation Entering the Date and Time If the power supply is interrupted
66. arge for labour and replacement parts any defects in the equipment during a period of twelve 12 months from the date of original delivery of the Equipment where those defects are a result of faulty workmanship During this twelve month guarantee period the de fective equipment will be repaired free of charge the customer must however first contact the SAGEM After Sales Department the phone number of which can be found on the delivery slip or in the instruction manual Unless the customer has concluded with SAGEM a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the customer s premises the repairs will not be carried out on the equipment at the customer s premises The fol lowing sentence applies to purchases of equipment for the customer s trade business or profession Except as otherwise expressly provided in this Document and to the extent permitted by law SAGEM makes no repre sentations or warranties express or implied statutory or otherwise and to such extent all terms and conditions implied by law are hereby excluded This guarantee does not affect the Customer s statutory rights B Exclusions From Guarantee SAGEM shall have no liability under the guarantee in respect of e damage defects breakdown or malfunction due to failure to properly follow the installation process and instructions for use or an external cause to the equipment includin
67. breviations 9x34 s See ee Kea Eee eae ee Meee 75 List of FUNCUONS ee waders dud otra cars 6 wd awe Owe 76 Technical Data adate twit ae a eae oe a a See 77 MV A ANNs Be Se tet he Coat aket ie se dh ea tats ae Sia eth ce ee taka 78 INGGK 2 ae bene oak eee aad oe weet ete hatte 6 ee Ss 82 Speed dialling Crystal 650 SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network S U9 UOZ JO JIGe Safety Instructions In order to avoid possible dangers damage or malfunc tions please heed the following safety instructions for the setup and operation of your fax machine Setup Location The multifunction machine should rest stably and securely on a flat smooth and vibration free sur face If your machine sits at an angle proper function ing cannot be guaranteed Do not place the machine on beds blankets pillows sofas carpets or other soft surfaces due to the danger of overheating and the result ing risk of fire Ensure sufficient air circulation around the machine and do not cover the machine Do not operate the machine in enclosed boxes cabinets cup boards etc The distance to other machines or objects must be at least 10cm Leave 30cm of space in front of the machine because the printouts are output on the front side Protect the multifunction machine from direct sun light exposure to intense light and excess
68. buttons the SMS message is printed out 3 Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the telephone number of the recipient with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the corresponding initial letters on the letter keypad or selecting the desired entry with 4 y Redial list Load the redial list with 2 and use 4 y to select the desired number indicates received calls and indicates dialled numbers Broadcast You can send your SMS message to mul tiple recipients Enter the telephone numbers in one of the ways described above and press 94 after every entry You can enter up to ten numbers in this way 4 After entering the telephone number press bx E your SMS message is sent If you would like to cancel the SMS trans mission and return to the starting mode press twice If the subscriber is busy your multifunction machine will call the number again at specified intervals If you would like to cancel the redial attempts you must delete the SMS message from memory see chapter Troubleshooting Edit ing Jobs After the transmission the machine prints out a transmission report depending on the settings see chapter Fax Printing a Transmission Re port Receiving SMS Messages If you have received an SMS message the indicator light next to the b4 button blinks
69. case letters press and the desired key simultaneously The available special characters are printed above and to the right of the keypad buttons and can be entered by pressing the button simultaneously with the cor responding letter button for example press the and Q at the same to enter a Press m to enter a space If you would like to enter a line break press 7 If you have entered an incorrect number or letter you can cor rect the mistake with 4 y and C You can print out the MMS message before E sending Press one of the two buttons Colour or Black amp White the MMS message is printed out 3 Press OK after completing the text entry 4 Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 10 MMS 5 Use 4 y to select the desired document format and confirm with OK AS 6 Enter the text for the subject max 40 characters special characters are not displayed and confirm with OK If you do not want to add a title to your MMS message press OK without entering any text 7 You can either send your MMS message to a tele phone number or an e mail address MMS Messages to Telephone Number Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the telephone number of the recipient with the number keypad Telephone book Press 1 Load the desired tele phone book
70. cation of computers that are connected to the Internet or a WLAN network see also TCP IP Journal A report of the documents sent and received The journal is ei ther printed out automatically after 30 transmissions or you can print it out manually when needed see sec tion Machine Functions Trouble shooting Printing the Journal Low Power Connection see USB Dual Tone Multi frequency DTMF see Tone Dialling Modem A modem converts digital computer signals into acoustic signals and vice versa Networks Connection between two or more computers and or other network devices such as printers modems or routers In a LAN Local Area Net work network components can also be connected by radio instead of by cables Wireless Local Area Network WLAN Networks have different structures architecture In an infra structure network all devices are con nected to a single access point Data is exchanged in the network through this access point In an ad hoc network the devices communicate with each other directly without an access point Outside Line Access Code The outside line access code is the number usually or letter usually F that must be dialled before the actual telephone number on a private branch exchange in order to establish a connec tion to the public telephone network Parallel Connection see Additional Devices Plug n Print Card Chip card for up dating newly i
71. ct an additional SMS MMS capable device to your multifunction machine in order to ensure proper func tioning If you would like to use special peripheral equipment with your multifunction machine you should contact a specialised dealer Connection to the Multifunction Machine You can connect additional devices directly to your multifunction machine Insert the telephone cord of the additional device into the EXT socket on the back side of your multifunction machine SW Z We recommend connecting additional de vices directly to the multifunction machine because its built in active fax switch will then function optimally and is capable of controlling the additional devices see chapter Fax Switch Setting the Fax Reception Mode Connection to the Telephone Line If you connect additional telecommunications de vices to the same telephone wall socket make sure the multifunction machine is the first device connected to the line In GB Installation You can connect additional devices to separate sockets on the same line even if they are in different rooms DSL Connection In the event that you use a DSL modem Connect the multifunction machine after the modem For addi tional information please consult the user manual of your DSL system ISDN Connection Details for ISDN connections can be found in the in structions provided with the terminal ad
72. cycling depending on the requirements in your country The fax machine contains many materials that can be recy cled When you wish to dispose of the machine please obtain information on the applicable regulations in your country for the recycling of electronic equipment This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2005 SAGEM Communication Austria GmbH GB Int MFP 650 660
73. d If one of the ink cartridges is empty your machine will stop printing even if ink still remains in the other cartridge Each new cartridge that you insert into your machine must be updated with the enclosed Plug n Print card to set the ink level memory to 100 as r Use only original ink cartridges to obtain op B timal printing quality see our order service on the back page of this user manual Dispose of the empty cartridges according to the regulations of your country Handle the ink cartridges carefully to prevent getting ink on clothing or other objects Avoid skin and eye contact see chapter Safety Instructions Ink Cartridges 2 Troubleshooting 49 4 Take the ink cartridge out of the packaging dispose 8 Insert the enclosed Plug n Print card into the slot of any packaging material and carefully pull off the below the panel with the contacts facing up protective strip he left th trid he right Of ene Ne ni fie ner need oye ne een engi rr rng rs 10 Pull the Plug n Print card out of the machine The newly inserted cartridge is activated VN am 4 Please make certain that the protective strip has b letel d B ful ee 9 It may take a moment to update the cartridge LL to touch the nozzles or contacts When the process is completed the following ap re 5 Insert the cartridge with the nose pointing down pears on the display ACTION COMPLETED e and ti
74. d telephone book folder by holding down the mouse button Creating Entries l Click in the toolbar on New and select CONTACT 2 Enter the name telephone number or e mail ad dress as well as the speed for fax transmission You can also assign speed dialling buttons to fre quently used numbers 3 Click on OK The entry is saved in the telephone book of your multifunction machine Press XK to cancel the current function 3 Using Companion Suite IH Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update Telephonebook Telephonebook Creating Groups l Click in the toolbar on NEw and select Group Select the members New contect 2 Enter a group name Click on SELECT THE MEM BERS and add entries by selecting a contact under Avpress Boox and clicking on B With lt 4 you can remove an entry from the group 3 Click on OK The group is saved in the telephone book of your multifunction machine Press XK to cancel the current function Your multifunction machine can display a maximum of 20 characters and 30 numbers on the display Editing Entries and Groups I In the dialog Companion Appress Book select the entry that you would like to edit and click in the toolbar on PROPERTIES 2 Make the desired changes and click on OK Press X to cancel the current function Deleting Entries and Groups I In the dialog Companion Appress Boo
75. deleted Please note that this not only deletes the L speed dialling entry but also the associated entry in the telephone book Accessing Speed Dialling Entries I If you would like to send a fax you can quickly and easily select the recipient via the speed dialling buttons Access the entries assigned for speed dial ling by pressing the corresponding speed dialling button A I 2 Start the transmission with the button p If you press a speed dialling button for which E no entry is assigned the error message HO EHTE Y appears on the display Printing the Telephone Book Press MENU OK and OK The multifunction machine will print out your saved contacts in alpha betical order All configured groups will be listed on an additional sheet The printout also shows which speed dialling buttons have been assigned to any entries Chain Dialling Combining Numbers You can freely combine telephone book entries speed dialling entries manually entered numbers and num bers from the redial list before starting the dialling op eration For example if you have saved the telephone number prefix of an inexpensive telephone service pro vider call by call as a telephone book entry or speed dialling entry select this entry and manually enter the subsequent telephone number or select another number from the telephone book or the redial list 6 Telephone Book Fax Switch The active fax switch allows
76. ding Printing Media Load paper into the paper tray before plugging in the machine Your multifunction machine supports nu merous paper formats and types You can use both pre printed material and refill paper of the supported paper types see chapter Appendix Technical Data Installation Loading Paper Use only undamaged paper that is suitable for use with inkjet printers SV Z Do not use any paper lighter than 75 g m to ensure good printing quality Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once 2 Lift up and hold the printout tray Pull the front paper guide as far out as it will go Lay a maxi mum of 150 sheets of paper standard format A4 210x297 mm 80g m into the paper tray with the short edge out inserting them up to the stop The capacity of the paper tray depends on the thickness of the printing medium loaded In sert a stack no higher than the height limit of the two side paper guides see indicator marking printed on the machine 3 Enclose the paper with the two side paper guides Installation and the front guide Be sure not to enclose it so tightly that it bends 4 Carefully return the printout tray back to its origi nal position Instructions on the Use of Paper 7 C Z Follow the ins
77. e both connection options USB and WLAN Connect your multifunction machine to the PC or network with the WLAN adapter Port for WLAN adapter Configure the required settings on the multifunction machine so that your machine can be included in the network Only after ward should you install the COMPANION SUITE IH software see Installing Individual Applica tions Custom Install Regardless of whether you use your multifunction ma chine in an infrastructure or ad hoc network you must configure certain network and security settings e g the Service Set ID SSID and the WEP key Configure your multifunction machine as well as all connected PCs these settings must be identical on all network devices With the function 91 you can configure the settings for your WLAN network on your multifunction machine 2 Press MENU OK and OK to activate the machine for WLAN operation Use 4 y to se lect OH Confirm with OK The WLAN connec tion is activated Press MENU OK and OK to select the network type Use 4 y to select AD HOC or IH FRASTRUC Confirm with OK Co If you select AD HOC you will be asked to select the radio channel used Default is 1 amp The radio channel must be the same as the channel selected on the PC Enter the cor responding radio channel and confirm with OK Press MENU OK and OK to enter the network ID the Service Set ID SSID En ter the SSID and con
78. e code you previously saved and press OK 4 Use 4 y to select OFF and press OK The keypad lock is deactivated Cleaning and Care Your multifunction machine is designed for low main tenance operation and requires very little care Discon nect the machine from the power supply before clean ing o If the power supply is interrupted e g after a power failure you must enter the date and time again Cleaning the Machine Surface Use a soft lint free cloth for cleaning Special cleaning cloths are available from our order service see back page of this user manual Never use liquid or easily flamma ble cleansers sprays abrasives polishes alcohol etc to prevent damaging the painted parts The inside of the machine requires no clean ing Do not allow any moisture to reach the interior of the fax machine Cleaning the Scanner Glass Open the scanner cover 2 Carefully wipe the scanner glass with a lint free cloth 3 Close the scanner cover 2 Troubleshooting Cleaning and Aligning Cartridges If the printing quality declines the cartridges must be cleaned or realigned Press MENU OK ODO and OK The car tridges are cleaned 2 Start the cartridge alignment with MENU OK 8 2 and OK Your multifunction machine will print out a test page to automatically configure the correct parameter settings for the best possible printing quality W l For optimal printing quality
79. e printed side facing down If you are using pre printed material with a letterhead place the paper into the paper tray with the top edge in first Loading Envelopes Co Consult the help files of your PC word processing program to find formatting in structions for correctly printing on various en velope designs Insert the envelopes into paper tray with the flap facing upward and the short side out until reaching the stop Also enclose smaller envelope formats with the tab on the front paper guide C x _ Inserting Transparencies Insert the transparencies into the paper tray with the printing side rough side facing down until reaching the stop Only use transparencies that are intended for use with inkjet printers Installation Load i n g D ocume nts 4 The markings on the scanner border for the A4 and A5 formats will help you to position the document Do not place any documents on the scanner correctly that are wet or to which correction fluid has been applied Make sure that the scanner glass is clean see chapter Troubleshooting Cleaning and Care Open the scanner cover UOIZLI LISU 5 Close the scanner cover SW Z The scanner cover is equipped with adjust E able hinges allowing you to lay even thicker documents e g books in the flatbed scanner 2 Lay the document onto the scanner glass with the Carefully lift the scanner cover so that it rests as written s
80. ect Exchange Appendix Protocol you can transfer files unidi rectionally from Bluetooth capable de vices to your multifunction machine Broadcasting With this function you can send a message to multiple fax re cipients Calling Line Identification Pres entation CLIP see Identification Presentation Call by Call It is possible to place tele phone calls through different private service providers With prefixes added before the actual telephone number each telephone call can be placed through a different provider Chain Dialling see Combining Num bers CNG Tone Calling Signal A tone CalliNG with which a fax transmis sion is announced When the CNG tone occurs the fax switch of the de vice recognises an incoming fax call and starts the fax reception Combining Numbers Chain Dial ling You can individually combine and edit telephone book entries man ually entered numbers and numbers from the redial list before starting the actual dialling process For example if you have saved the prefix of an inex pensive telephone provider see Call by Call as a telephone book entry select this entry and enter the desired telephone number Crystal Image An image and text enhancement function developed spe cially for your multifunction machine for printing and copying your black and white and colour documents Dialling Pause Long distance num bers or telephone numbers with sub addres
81. ed the machine returns to the photo menu A p Return to the last menu entry with C return E to the starting mode with Q f It is only possible to display an image file if the storage medium provides the required EXIF information 5 Photo Printer Transferring a Scan to a Memory Card With this function you can scan a document with the flatbed scanner and transfer the scan to the inserted memory card Wi w Use the image and text enhancement function Crystal Image to create a quality scan of the document in colour or black and white Press the Y button to activate Crystal Image for more detailed in formation see chapter Crystal Image I Insert the memory card into your multifunction machine see Using Photo Storage Media 2 In the photo menu use 4 y to select SCAM TO CARD and confirm with OK SW Z You can also access this function directly by L pressing MENU OK and OK 3 Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents and confirm IHSERT DOCUMENT with OK 4 Use 4 y to select the desired paper format for the scan and confirm with OK 1ax15 5 Select the resolution Depending on the document requirements use 4 y to change the standard set tings for the current scan TE T For documents without drawings or details HOEMAL For documents with small print or drawings FHOTO For the maximum resolution Co
82. eing carried out servicing costs are in any event always borne by the customer C In the cases set forth in B as well as after expiry of the twelve month guarantee period the customer must ask SAGEM for an estimate and he she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM The repair and delivery costs will be invoiced to the customer The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule ap plicable to consumers pursuant to their national legisla tion such invalidity or illegality shall not impair or af fect the remaining provisions or parts of this guarantee 5 Appendix 5 Appendix 79 5 Appendix 80 5 Appendix 5 Appendix 8 5 Appendix Index A Abbreviations 75 Activat deactivate Crystal Image 22 LOCK a sn ering pwd oe eae we 52 BIUStOOEn dna da se AIG he bees 73 Transmitting Image Files 27 cartridges AUSMING yc 1500 s hoe Gated al dyg bean 18 inserting 43d ose ea BOY te Ye I7 CLIP E ra EE E R 21 Companion Suite uninstallation 7 ISG ihe Gh aie we Rae a ek amp 62 connect additional devices 18 Connection to the Multifunction Machine i cenirs nesenie p eean 18 DSL Connection
83. entry by entering the corresponding initial letters on the letter keypad or selecting the desired entry with 4 y Redial list Load the redial list with G 2t and use 4 y to select the desired number indicates received calls and indicates dialled numbers Broadcast You can send the MMS message to mul tiple recipients Enter the telephone numbers in one of the ways described above and press 94 after every entry You can enter up to ten numbers in this way After entering the telephone number press D H your MMS message is sent MMS Messages to E Mail When you are asked for the telephone number press OK The display switches to the option EMAIL Enter the e mail address of the recipient or select an entry from the telephone book M fh Please note that e mail addresses cannot con tain any spaces It is not possible to send an MMS message to multiple recipients using this setting After entering the e mail address press lt E your MMS message is sent 8 Wait until the transmission is completed before performing more operations on your multifunction machine If your MMS message exceeds a data volume of 100 kB a warning appears on the display that not all devices e g mobile phones may be able to receive MMS mes sages of this size If you still want to send press OK If an MMS message is situated in the job list no ad ditional MMS messages can be sent Delete the MMS message from the job list
84. ents of the inserted memory card at any time even if you have left the photo menu and the machine is in the starting mode Press MENU OK and OK Directly Connecting a Digital Camera Your multifunction machine is compatible with digital cameras of the mass storage class and imaging class and supports the PictBridge standard Read the user manual for your digital camera carefully to ensure proper use and to learn about the capabilities and requirements For safety reasons the current load on all USB connections may not exceed 0 7 ampere Do not connect more than one high power device to your multifunction machine at a time Connect the digital camera with a USB cable usually included with your digital camera to the front USB port of your multifunction machine a Co Connect your digital camera to your multifunction machine only once all pend ing print orders are completed and the machine is in the starting mode With function 85 you can load the contents of your connected digital camera mass stor age class even if you have left the photo menu and the machine is in the starting mode Press MENU OK and OK Transmitting Image Files via Infrared Crystal 660 You can send files to your multifunction machine for printing from all devices e g camera phones handhelds with an infrared interface OBEX protocol I Position your infrared capable device such that both infrared ports face each
85. er the USB cable Over a wireless connection Wireless Local Area Net work WLAN it is possible to connect the machine to one or more PCs in an infrastructure wireless network or an ad hoc wireless network USB Connection p With the USB connection you can use all the functions of COMPANION Surte IH You can install the multifunction machine as the default printer use it as a photo printer send and receive messages fax or SMS via the PC and trans mit or edit data e g telephone book entries If you use the USB cable to connect your multifunction machine to a PC that is part of a network all PCs of this network can access the machine The PC to which the multifunction machine is connected functions as a print server All other PCs access the machine as clients server client connection Local Area Network LAN il i 0 i PC PC During the software installation the drivers for the multifunction machine are installed on the print server PC The connection to the print server and the device driver must be installed manually on all other PCs in Networks the network The machine must be shared on the print server for access by other network PCs see also Set ting Up Networks Configuring a USB Connection fh You cannot connect the multifunction ma chine directly to a network over the USB ca ble
86. er e g stationary postcards onto which you can print with your machine Menu Settings options for functions that are shown on the display for selection Photo memory media Data storage media that is compatible with the multifunction ma chine e g digital cameras memory cards mobile devices Starting mode Machine operating mode Stand by mode Energy saving mode for times when the multifunction machine is not in use This user manual describe two machine types of the same series the Crystal 650 and the Crystal 660 For simpler orientation the user manual is divided into two sections In the Machine Functions section you will find the functions that can be operated directly on the machine the PC Functions section explains the settings that can be performed via the PC Please note that a general view of both machines was selected for the diagrams In the section Machine Functions Panel with Display you will find the correct diagram for your machine Please note that the availability of cer tain functions depends on the specific model Functions that only apply to one of the two machine types or are subject to country specific deviations are marked with a 6 star and are explained at the bottom of the page We constantly strive to implement improvements and innovations It is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC
87. erms of internationally standard ised fax groups based on their transfer type and speed Connections between two devices of different groups is pos sible the lowest common transfer rate is selected The determination of the speed takes place during the hand shake Fax groups 1 to 3 are analogue fax machines Nowadays groups 1 and 2 are hardly to be found any longer fax machines of group 3 which have a transfer speed that ranges from 9 600 to 33 600bps are currently most 73 74 standard Group 4 fax machines are digital devices that function exclusively on ISDN systems They have a maxi mum transfer speed of 64 000 bps Fax Polling The option of retrieving documents from another fax machine active or making documents avail able to be retrieved by other fax ma chines passive Fax Switch multifunction machine and an exter If you operate the nal telephone on the same line the passive fax switch distinguishes fax calls from other calls Fax switches can be either active or passive Your multifunction machine has an active fax switch see Active Fax Switch Fax Tone CNG Signals see CNG Tone Calling Signal Firmware Upload Updating the de vice functionality Firmware Program code stored in Flash memory that controls the basic functions of a device Sometimes also referred to as the device driver Gateway Router Devices for trans ferring data between networks The
88. exclusively on your multifunction machine AUTOMAT IC If the PC is turned on and the connec tion to your machine is active incoming faxes will be received on the PC 3 Confirm with OK Clearing the Message Memory Received fax messages are printed out immediately and deleted from the Message Memory unless the multifunction machine is currently executing a print or copy job no paper is loaded no ink cartridges are inserted or the cartridges are empty you have deactivated the automatic printout with a code you have cancelled the fax printout e g by press ing the button If the message memory is full up to 2 MB of storage space no additional messages can be received The display informs you about the memory status If the memory is full you cannot receive or send faxes and some functions cannot be executed Clear the memory by loading paper and pressing the button and or in serting ink cartridges to start the fax printout Once a fax message has been printed it is de leted from the Message Memory If the print ing process for a fax transmission is interrupted it remains saved 8 Fax Deactivating Auto matic Fax Printout If you would like to prevent the automatic printout of received faxes you can protect access with a lockout code Faxes are received in the Message Memory and only printed out after entry of the corresponding code Saving the Lock Code Pres MENU OK
89. firm with OK default SSID CEYSTAL_MFF The setting must be the same as the one on the access point and on the other PCs in the network If necessary ask your network ad ministrator The WEP encryption is deactivated at the factory Always activate the WEP encryption according to the specific settings of your network Press MENU OK Q and OK to enter the WEP encryption key Use 4 y to select 64 BIT or 125 B1T Confirm with OK Use 4 y to select WEF KEY Confirm with OK En ter the security code and confirm with OK With 64 bit encryption the WEP key can have a maxi mum of ten characters With 128 bit encryption the WEP key can have a maximum of 26 char acters You can enter four different WEP keys Select FASS FHE Confirm with OK Enter the password and confirm with OK With 64 bit encryption the password can have a maximum of five characters With 128 bit encryption the pass word can have a maximum of 13 characters You can enter four different passwords Unprotected wireless networks are accessible to others Always protect your network against unauthorised access with the WEP Wired Equivalent Privacy standard You must set up the WEP key on your multifunction machine as well as on all PCs connected to the network Press MENU OK QOO and OK to select the connection mode The connection mode specifies whether the required information such as IP ad Networks dress and subnet mask is assigned automatical
90. folder To install to this folder click Next To install to a different folder click Browse and select another folder Destination Folder C Program Files Companion Suite IH Browse InstallShield i Cancel 3 Select the desired connection type and click on Next You can also select both connection op tions USB Connection Only after restarting should you connect your multifunction machine to the PC with a USB cable Installation of Companion Suite IH 1 0 8 Select Features Select the features to install O Network printing Description This will install the printer the scanner and the software for accessing the communication functions of your device with a USB cord Installshield lt Back Next gt Cancel Wireless Network WLAN Make certain that the WLAN adapter is con nected only then can the PC detect the ma chine Installation of Companion Suite IH 1 0 8 Select Features Select the features to install Available features USB Connection Network printing Description This will install a network printer for printing to a device that is directly connected to the network Installshield p With the USB connection all the functions B of the Companion Surre IH are available With the wireless network connection you can only use your multifunction machine as a net work printer 4 Windows 2000 XP users Your multif
91. ftware package and connected your machine to a PC you can transfer the telephone book to the PC and edit it there see section PC Functions Using Companion Suite IH Tele phone Book Creating Entries Press MENU OK OC and OK 2 Use the keypad to enter a name max 20 charac ters For information on entering characters on your machine see chapter Installation Enter ing Telephone Number and Name Confirm with OK 3 Use the number keypad to enter a telephone number e g fixed network or mobile number with max 30 numbers or use numbers from the redial list by pressing GB zt and selecting the desired number with 4 y Confirm with OK If you register a long distance number you may need to insert a dialling pause The position and length of the pause depend on your specific tele phone system Press PAUSE R to enter a dialling pause 4 Crystal 660 You can also enter an e mail address of up to 30 digits and characters Press OK fh Please note that e mail addresses cannot con tain any spaces The entry is saved Your multifunction machine auto matically sorts the contacts in the telephone book al phabetically telephone book index W ae p You can select a speed for fax transmissions see section PC Functions Using Com PANION SUITE IH Fax Creating Groups You can collect multiple entries of the telephone book into groups for instance to send a message to multiple persons Your multif
92. g but not limited to lightening fire shock or water damage of any nature or modifications made without the written approval of SAGEM SA or a failure or neglect to maintain the equipment or inappropriate maintenance or unsuitable operating conditions particularly of tem perature and humidity or repair or maintenance of the equipment by persons not authorised by SAGEM or e wear and tear from normal daily use of the equipment and its accessories e damage due to insufficient or bad packaging of equip ment when returned to SAGEM e supply of new versions of software e work on any equipment or software modified or added without the prior written consent of SAGEM e malfunctions not resulting from the Equipment or from software installed in user workstations for the pur pose of use of the equipment e communication problems related to an unsuitable en vironment including problems related to access and or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent transmission faults for example poor geographical coverage by radio transmitters interference or poor line quality the local network fault wiring servers workstations or the failure of the transmission network e the normal servicing as defined in the user guide sup plied with the equipment as well as malfunctioning due to servicing not b
93. g speed dialling button A I Crystal 650 Press OK 4 Use the number keypad to enter the time at which the fax should be transmitted within 24 hours e g 0D O0 for 5 30pm For example you can use this function to make better use of the tele phone rates to reach a recipient at specific times or to take time differences into account Press OK 5 Set the contrast with 4 w increases the contrast decreases the contrast Press OK 6 If you would like to send a single document page use 4 y to select COME and press OK If you would like to send a multi page document load another page and use 4 y to select HEMT FAGE Press OK the fax message is sent Printing a Transmission Report The transmission report informs you of the result of a message transmission Press MENU OK OOC and OK Use 4 y to select an option Citt The transmission report is printed out after every transmission even if the fax transmission was inter rupted OFF No transmission report will be printed You can subsequently print out a transmission report via the journal see chapter Troubleshooting Printing the Journal 2 Confirm with OK Receiving Faxes If you have not changed the factory settings for fax re ception received faxes will be printed out automatically If there is no paper in the paper tray or no ink cartridges inserted the machine saves incoming fax messages see also Clearing the Message Memory The displa
94. ges After printing your photos replace the pho E to cartridge with the black cartridge to save money Store temporarily removed cartridges in the cor responding storage box suitable for black col 50 2 Troubleshooting our and photo cartridges to protect them from dust and to keep them from drying out Fixing Printing Problems Poor Printing Quality If your machine does not print correctly the problem may be that the protective strip was not completely re moved from the cartridge Open the machine and remove the cartridges Remove any strip remains that are present Reinsert the cartridg es and close the machine W i 7 l For optimal printing quality we recommend B realigning the cartridges after each cartridge switch Confirm the display query AL IGH HEM with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartridges Vertical Stripes If your printouts have vertical stripes the scanner glass may be dirty Clean the scanner glass see also Cleaning and Care Displaying the Ink Level The machine keeps track of the cartridge use and calcu lates the ink level The indicated ink level is only meaningful if you update each new cartridge with the Plug n Print card that is provided with the car tridge Press MENU OK 8 Q and OK 2 Use 4 y to select the cartridge for which the ink level should be d
95. gies are free trademarks Other product names used herein are for identification purposes only and may be trademarks of their respective owners SAGEM SA disclaims any and all rights in those marks As an Energy Star Program Par ticipant SAGEM Communication Austria GmbH has determined that this product meets the Energy Star guidelines for energy efficiency The term PictBridge and the PictBridge logo are registered trademarks of CIPA Camera and Imaging Products Associa tion PictBridge Notes on Statutory Limitations Data Protection and Legal Validity The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be complete it only offers a general overview In case of doubt consult your legal advisor Passports personal identification Entrance and exit visa papers immigration papers 2 Bank notes travel checks payment orders i e e Military service documents 7 3 e Postage stamps tax stamps stamped or unstamped e Loan papers certificates of deposit bonds e Documents protected by copyright Follow the statutory regulations of your country with regard to the legal validity of fax transmissions particu larly in connection with the validity of signatures meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintai
96. group with OK p Please note that this not only deletes entries E from the telephone book but also any links to a group or a speed dialling button Searching for Entries Use the option for alphabetic quick search Press the LL button while in the starting mode and enter the first letter of the entry or group using the keypad For a large telephone book you can reduce the number of hits by entering additional letters e mail It is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update YOOg uoyd j L 9 3 4 N 9 ae W LL Q E 9 R 32 Using the Telephone Book If you would like to send a message Fax Text2Fax SMS MMS you can quickly and easily select the re cipient from the telephone book Press the LL button 2 Load the desired telephone book entry by enter ing the initial letters on the keypad or selecting the desired entry with 4 y Confirm with OK 3 Start the transmission for example press the button for a fax transmission or follow the addi tional steps for the respective application see chap ter SMS MMS Text2Fax Speed Dialling A 1 Crystal 650 In addition to the telephone book nine speed dialling buttons are available for frequently dialled numbers Assigning Speed Dialling Entries Select M
97. h the tab on the front paper guide Protect the surface of the photo paper by in E serting at least two sheets of paper up to max 20 sheets together into the paper tray After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise in coming faxes will not be printed out completely Set the paper format and the paper type with the functions 241 and 242 so that your multifunction machine recognises the type of paper loaded Instruction on the Use of Photo Paper Only hold the photo paper by the edges to avoid fingerprints and flecks on the coated side or in the printing area Avoid contact with moisture and liquids and do not use the photo paper in environments with high humidity extreme temperatures or in direct sunlight Store the photo paper in the original package in a cool and dry location and do not expose it to ul traviolet light Allow the printouts to dry under normal room conditions for at least 24 hours Lay acid free paper between the individual printouts Use photo albums of acid free material and avoid plastics that contain PVC to prevent your photos from fading Follow these instructions to achieve the best pos sible durability and printing quality with the photo paper Loading Pre printed Material If you would like to print on pre printed material e g forms stationary place the pre printed material in the paper tray up to the stop with th
98. have connected your multifunction machine to the power supply it will lead you through the follow ing basic configuration process You can change these settings at any time see chapter Settings SV p When not in use your multifunction ma E chine switches to the energy saving Stand by mode see Settings Energy Saving Mode Country Selection Press OK 2 Use 4 y to select the country in which you are op erating the machine 3 Press OK twice Language Selection l Press OK 2 Use 4 y to select the desired display language 3 Press OK twice Entering Telephone Number and Name If you would like your telephone number and name to appear on outgoing messages as a sender identification header enter your sender identification here SW Z You can suppress the header line for each B type of message individually see chapter Fax Fax Settings or SMS Changing the SMS Settings Installation Number Entry max 20 digits Entering numbers with the Crystal 650 Enter your telephone number using the number keypad then press OK You can enter special characters with the and buttons Hold the respective button un til the desired special character appears on the display Note the following special character associations on the number keypad Do space S Entering numbers with the Crystal 660 Enter your telephone number using the number keypad then press OK For a plus sign press the but
99. he factory settings the MMS message for which the notification SMS was sent will be printed out immediately b Ifyou have configured manual MMS reception see also Changing the MMS Settings you can select whether you would like to retrieve the MMS mes sage from the server p Return to the last menu entry with C return G to the starting mode with SWW Ol 45 4 N 9 ae W LL Q E 9 R Printing MMS Messages If you have deactivated the immediate printout see MMS Settings or you would like to print out an MMS message again you can print saved MMS messages via the menu l Press 4 8 and B Colour or Black amp White or MENU OK and OK 2 Use 4 y to select which MMS messages you would like to print out SELECT Press OK and use 4 y to select the message that should be printed Confirm with OK MELL Confirm with OK All newly received MMS messages are printed FALL Press OK All saved MMS messages are print ed fh If automatic MMS reception is configured the selected MMS for which the notification SMS was sent is printed immediately If you have configured manual MMS reception you must first download the desired MMS mes sage from the server Confirm with OK to re trieve the MMS message An indicator on the display shows the transmission status Clearing the Message Memory If the message memory is full up to 2 MB of storage space no addit
100. he printout halfway through the printing process and a message appears on the PC screen asking you to turn the paper and in sert it back in so that the duplex printing can be continued Click in the CrystaL PRINTER dialog on I Want To to configure additional specific printing set tings 3 Using Companion Suite IH Saving Printing Settings All printing settings that you configure are reset to the factory settings after the printout is created unless you save them as the new standard settings Click in the CRYSTAL PRINTER dialog on Save SETTINGS to save or select a settings profile or to delete profiles that are no longer needed ave your current settings Delete a setting from the list Restore Factor Sethngs Defaults Empty gt lt Empty Empty lt Empty lt E mpty gt Displaying Printing Help Click in the CrystaL PRINTER window on Options if you need specific information and help on printing Scanning amp With Companion Surre IH you can scan documents and edit them on the PC During scanning documents e g texts images are electronically prepared for the PC so that you can open edit and save them in a word processing or image editing program I Lay the document onto the flatbed scanner with the written side facing down see section Machine Functions Installation Loading Documents 2 You can start the scanning process from the PC or from the multifunction machine You have the
101. ias ccc wane AEEA oe tone Se kee aes 20 Private Branch Exchange PABX 2 eee eee 20 Calling Line Identification CLIP i015 c casavereaerey bea ee 21 Energy Savine ModE ited aged a Ee ea a eE 2l 3 Crystal Image V 22 Using Crystal IMAC ic gt uats dns T Gs Paes eS 22 Activating Grys Magens oeer ne a hayay seq area eye 22 Deactivating Crystal Image po 445 444 nuaetegageas eeeyeys 22 Printing photos with Crystal image s ocsascadcsananteeseds 22 4 Copier eee eee eee ee 23 Making Copies with the Factory Settings 23 Making Copies with Custom Settings 4 23 Changing the Copy Settings 02 4 c sew der iawn eee date ees 24 5 Photo Printer 25 Re GUIFEMGIES s 3 0 6 8 hacia etka en DERG ES Leen eee ES 25 Using Photo storage medidas s sn ited errara keke eee eee oe 25 Reading Image Files Ann b cee eoe reels ca pee oe ta ew Rees 27 Printing DPOF Files 6 0 oe ca eukatre 2 ea EENE a aoe se 27 Printing Image Files from the Photo Menu 28 PictBridge Directly Printing Files 000 29 Sde NOW 4a feces tiem tage eked ener a RG lg skews 29 Transferring a Scan to a Memory Card 29 Reanalysing Image Tiles vasi4 o 028 5 ven gnaeg haw wee ee Smee ie 30 Removing Storage Media o6 ac0c5 Veddwand ba viedo4 ba mada 30 Editing Memory Card Contents on the PC 30 Changing Printer Settings gt songa r
102. ide down evenly as possibly Use clear sheets of plastic when copying three dimensional objects e g coins flowers to avoid damaging the scanner glass Positioning Printing Media and Documents Position the document with the long edge against the back side of the scanner glass Insert the paper into the paper tray with the short side out This is particularly important for printing photos in the 10x15 format 3 Align the document with the rear left corner of the scanner glass arrow marks Installation I5 lt N ed U IL o z fe U E 2 SW If necessary you can also align a document B against the back edge of the scanner glass with the short side out In this case insert the paper in the paper tray with the long side out Connecting the Telephone Cord Connect the telephone cord to the multifunction ma chine by inserting the small plug of the telephone cord into the socket designated by the word LINE on the rear side of the machine Insert the telephone plug into your PTT line socket In GB For all other countries Connecting the Power Cord Insert the small plug of the power cord into the power cord socket on the rear side of your machine Connect the large plug to the wall power socket Once you
103. ide you through the rest of the installa tion confirm with Next 3 Before continuing the installation read the license agreement and accept it with YEs Installation of Companion Suite IH 1 0 8 License Agreement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement LICENSE AGREEMENT FOR THE SOFTWARE PLEASE READ THE TERMS AND CONDITIONS OF THIS LICENSE CAREFULLY BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE BY OPENING THIS ENVELOPE YOU SIGNIFY THAT YOU HAVE ACCEPTED THESE TERMS AND CONDITIONS If you do not accept the terms of this license promptly return the unopenea cD RON poeraging as EEE as gae x Do you accept all the terms of the preceding License POA If you select No the setup will close To install Companion Suite IH you must accept this agreement Installshield 4 Windows 2000 XP users Your multifunction machine was tested and developed for PHILIPS to guarantee complete compatibility with Windows 2000 and Windows XP Click on NExtT to continue with the installation Installation of Companion Suite IH 1 0 8 Digital signature Hardware Installation It is possible that a Windows dialog appears during the setup Tha software you ate installing for this haedware process to signal that the drivers Printers have not passed the Windows logo test The drivers have been thoroughly tested and you can has n
104. ing for Entries 3 Speed Dialling A l 32 Using the Telephone Book 32 Text2Fax Sending Text2Fax 48 Transmitting Image Files via Infrared 26 Troubleshooting Changing Cartridges 49 Displaying the Ink Level PC 69 Fixing Printing Problems 5I Inserting Photo Cartridges 50 Locking the Machine 52 Poor Printing Quality 5I Power Cycling 53 Printing the Journal 5I Removing a Paper Jam 49 Service Codes 53 Vertical Stripes 5 U Uninstalling the Driver and Software 7 Using Companion Suite IH 62 Telephone Book 62 V Verkleinern Vergr ern Kopieren yx G4 254o4 wslabulae exe as 23 Wireless Network Requirements 54 Zoom KODICKEN oe usne E EE 23 5 Appendix Customer Information As part of our continuing quest for total customer satisfac tion all of our products are made with ease of use and reli ability in mind If after consulting your user manual you still require assist ance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product United Kingdom Phone 0870 124 3737 Fax 0870 1240202 You should only use original PHILIPS consumables your guarantee does not cover damage to your product caused by the use of a
105. ings by right clicking on the corresponding button Custom eMail B ocr a Fax CopyPrit amp Scan a Select Destination Select l PaperPort Desktop Zl Configure before Scan al A e E Scan Magazine E Scan Document OCR Quality Scan Document Fax Quality PaperPort PageView 2 New View Copy Delete Select Format and i Flatbed Flatbed Flatbed Options Folder Copy P E H ma SELECT DESTINATION If you would like to link the Scan To function to a program other than Paper Port you can select another program to which the scan should be transferred by default Click on FOLDER copy and under Burton click on the option Snow ALL DESTINA TIONS to assign new target programs for the scan OneTouch Preferences x PaperPort Folder Button General r Scan Button Options Select Destinations Z PaperPort eMail Applications J Fay Applications Graphics Applications I Printers Stililmage Gent J Word Processing Applications MV Show Scan Progress Window Z Scan Single Pages when Auto Document Feeder is Empty Us vi Cancel SELECT CONFIGURATION You can create profiles here You can save settings that you would like to use fre quently for scanning SELECT FORMAT AND PaGE s You can combine mul tiple scans into one document or save them as separate documents 3 Using Companion Suite IH Variant 3 MF Twain
106. inting a Network Report 57 printout tray 2 sc waa ee ee ene 12 Setting Up Wireless Networks 56 telephone cord 19 Jobs deleting nonnnnna ennn 5I editing it becca see ew etek Been 5I immediate execution 5I loading or changing 5I PEINNSEAN 5I printing job list 52 JQUENAL ce cence cana Soe Meee 74 Printing grote ow edad ha Sry wrens 5I Kopieren Skalierenica00savios eni eaa 23 Verkleinern Vergr ern 23 Language selectii ari neern in aan l6 List of Functions 44 4a ees 76 Loading Paper 13 Loading Photo Paper 13 Locking the Machine 52 Activating the Keypad Lock 52 Deactivating the Keypad Lock 52 Saving the Lock Code 52 MMS Clearing the Message Memory 46 MMS Provider i 466e 4455404 47 MMS Requirements 44 Printing MMS Messages 46 Reading MMS Messages 45 PABX see Private Branch Exchange Panel oaa ott Gee pace AR ae AO Ree eS 9 PC FUNCIONS cca cas caro eae ea 54 Changing PC Fax Settings 65 Editing Printing Settings 67 FAM Gd t eras en Sek oe aa 63 Importing Exporting the Telephone BOOK y enaena tanh wo bond 63 Installing Individual Applications Custom Install 59 Networks 3 ss eee heiaetas ky 54 Overview of the Installation CD ROM Content 3 44 sete see ei as 6l Printinge ne eeo o Samrdr ete
107. ional messages can be received The O symbol on the display indicates how full the memo ry is Keep the message memory ready for reception by deleting the messages Press MENU OK and OK 2 Use 4 y to select which MMS messages you would like to delete SELECT Press OK and use 4 y to select the message that should be deleted Confirm with OK FECE IVED Confirm with OK All read messages will be deleted FALL Press OK All saved messages will be deleted Please note that not only MMS messages are deleted but the notification SMS as well In the manual retrieval mode you must download MMS messages from the server to your multifunction machine in order to delete them Otherwise you will only delete the noti fication SMS and you will continue to receive notifications that an MMS message is available for you on the server MMS messages that are not retrieved are deleted from the server after a certain period of time For more information contact your telephone pro vider Changing the MMS Settings You can change the factory settings with the following functions SW We recommend changing the standard set ging tings only in event of frequent use Automatic Retrieval Function Your multifunction machine is preconfigured to au tomatically retrieve received MMS messages from the server You can deactivate the automatic retrieval func tion and manually download your MMS messages from the server
108. is tributes the data within the network Active Fax Switch The passive fax switch distinguishes incoming calls ac cording to fax transmissions and other calls based on the calling tone CNG signal 1100Hertz The active fax switch also controls the ring behaviour of the devices and coordinates exter nally connected devices see Addition al Devices see Fax Switch Active Sensing General term for the active control and coordination of ex ternally connected devices With active sensing the multifunction machine detects additional devices connected in parallel and in series and forwards voice calls and messages to these de vices Additional Devices You can con nect additional devices to your fax machine such as answering machines telephones charge meters and compu ter modems these can be connected either in series or in parallel Parallel connection means that the devices are connected to another telephone socket of the same line If you connect the de vices to the external socket of your fax machine they are connected in series The active fax switch of your machine can control devices that are connected in serial or in parallel Ad Hoc Network see Network Automatic Redial If the subscriber is busy your machine will dial the number again after a specified inter val Bluetooth Standard for wireless trans mission of data over a distance up to approximately ten meters With the OBEX protocol Obj
109. isplayed Press OK SV p Return to the last menu entry with C return to the starting mode with 2 Troubleshooting Printing the Journal The journal contains a list of the last 30 message trans missions fax Text2Fax SMS MMS messages The journal is either printed out automatically after 30 trans missions or you can print it out when needed Press MENU OK and OK The journal is printed Editing Jobs Your multifunction machine maintains a list of all trans mission orders fax Text2Fax SMS MMS messages that are currently being processed are ready for polling or should be sent later Loading or Changing Jobs The status provides information about the order Docu ments in the list can fall into the following categories with regard to their status T Delayed transmission DOl Polling send FOL Delayed fax polling IH PROGRESS Order being executed Sf5 SMS transmission HHS Ts MMS transmission Pres MENU OK and OK Use 4 y to select the job you would like to change and press OK Enter the desired changes and confirm by pressing OK Immediate Job Execution Press MENU OK OC and OK Use y to select the job you would like to execute first and press OK The job is executed immediately Deleting an Job Press MENU OK DQ and OK Use 4 q to select the job you would like to delete and press OK Confirm the deletion of the job by pressing OK Printing an Job Pres
110. ive editing and im proved printing quality for your digital photos Parer Porr For scanning in and managing your documents Acropat ReapER For displaying and printing PDF files Close all open programs and applications before begin ning the installation process Place the installation CD in the CD ROM drive of your PC The installation process starts automatically If the installation program does not start locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE The start window Companion Surre IH appears on your screen F Companion ibr TH Companion Suite TH Installing All Applications p First install the software COMPANION SUITE IH then restart the PC Only afterward should you connect your multifunction machine to the PC with a USB cable l Click in the Companion Surre IH start window on the button INSTALL PRODUCTS and select ALL PRODUCTS in the following window to install all applications on the installation CD scanner and SMS Crystal 660 depending on country and network printer driver as well as the programs PHoto IM PRESSION and PAPER Port b Compacdon Suite IH This will istadi your printer scanner ard all thy pips k lakahe ee cei The program Acrosar READER must be in stalled separately see Installing Individual Applications 2 The program PHoTo Imrression is installed this process may take some time The installation wiz ard will gu
111. ive heat Never place the machine in the immediate vicinity of heaters radio or television equipment or air condition ers Avoid the influence of dust water and chemicals Do not subject the machine to extreme tempera ture fluctuations and or high humidity Do not plug in the device in moist rooms Never touch the power plug power connection or the telephone socket with wet hands Should the multifunction machine fall serious ma chine damage and or personal injuries particularly in the case of small children can result Do not allow children to handle the machine without supervision Power Supply Check whether the mains voltage specified on the type plate of your multifunction machine matches the mains voltage available at the setup location In case of doubt consult your electrical company Only use the supplied power cord Set up your machine so that the socket is easily ac cessible because your multifunction machine does not have an on off button Lay all cables out of the way to prevent tripping In the event of a power failure your multifunction machine will not function saved data is retained Never touch the telephone and or power cord if the insulation is damaged until you have first discon nected the telephone and power plugs from the net work Disconnect your machine from the power and tele phone networks if the housing and or the telephone or power cords are damaged
112. k select the entry that you would like to delete and click in the toolbar on ERASE 2 Confirm the deletion of the entry or group Please note that this not only deletes entries from the telephone book but also any links to a group or a speed dialling button 3 Using Companion Suite IH Using the Telephone Book If you would like to send a message fax SMS you can quickly and easily select the recipient from the tele phone book see Faxing SMS Printing the Telephone Book Click in the toolbar on Print If you have not selected any entries your multifunction machine prints a list of all existing telephone book entries Importing Exporting the Telephone Book With the function Companrion Appress Book you can save archive the telephone book of the multifunction machine on your PC or load entries into your machine SW p I Click in the menu bar on Fite gt Export to copy The file import and export must take place with the file format EAB the telephone book entries of your multifunction machine to the PC Select the desired archive fold er 2 Click in the menu bar on FILE gt IMPORT to copy entries to your multifunction machine Select the file that you would like to import Faxing SW W Faxes are sent and received over the modem that is built into your multifunction ma chine For more detailed information please read the section Machine Functions Fax Click in the selec
113. lack and white twice The copy is created Making Copies with Custom Settings Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press one of the two amp buttons copy in colour or black and white once You have the following options available 3 Use the number keypad or use 4 y to enter the desired number of copies D to and con firm with OK COPIES 1 4 You have a higher resolution available to you for copying than you have for fax transmissions Select the desired resolution with 4 y DEAF T For documents without drawings or details This is the fastest setting for copying However the printing quality may appear worse Confirm with OK 4 Copier HORMAL For documents with small print or draw ings This setting is the best option for most copying needs Confirm with OK HUAL I TY For the highest resolution The copy proc ess is slower than with the other two settings This set ting produces the highest printing quality for image files or photos Confirm with OK SW Z For the special requirements of printing high E quality photos we recommend using photo paper see chapter Installation Loading Printing Media Loading Photo Paper combined with photo cartridges see section Troubleshooting Inserting Photo Cartridges 5 Under SCAM SIZE use 4 q to select the format of the loaded document and confirm withOK 1815
114. later Do not remove the CD ROM from the reader Click Finish to complete the deinstallation you can remove the CD ROM after you have restarted the computer lt Back Finish Cancel SW Z You can also restart the PC at a later time G to allow you to continue working with other open programs or save unsaved data Uninstalling via the Start Menu You can also uninstall Companion Surre IH without using the CD ROM Close all open programs and ap plications before beginning the removal process Variant PROGRAMS gt COMPANION SUITE gt COMPANION SuITE IH gt UNINSTALL on the PC Click on START gt You can either repair the device driver or remove it Se lect Remove and click on Next Installation yon Companion Suite Crystal 1 0 1 i x Willkommen Programm reparieren oder entfemen Willkommen beim Setup Wartungsprogramm von Companion Suite Crystal Mit diesem Programm k nnen Sie Anderungen an der aktuellen Installation yornehmen Wahlen Sie eine der unten aufgef hrten Optionen aus Programm ander Wahlen Sie neue Programm Features aus oder entfernen Sie bereits installierte Features Entfernen ai Entfernen Sie alle installierten Features Zurich Weiter gt Abbrechen You will be asked to confirm the uninstall After you have clicked on OK Companion Surre IH will be re moved from your PC At the conclusion of the uninstall process you must restart your PC Di
115. lder by clicking on Custom and selecting a folder Confirm with Next j PaperPort InstallShield Wizard i xj Setup Type Choose the setup type that best suits your needs Please select a setup type All program Features will be installed at C Program Files ScanSoft PaperPort ie Custom Choose where to install the program InstallShield lt Back Cancel 2 Installing the Driver and Software 4 Follow the instructions of the installation wizard End the installation by clicking on Finisu No re start is necessary j PaperPort InstallShield Wizard InstallShield Wizard Completed ScanSoft Productivity wno Boundaries The InstallShield Wizard has successfully installed PaperPort Click Finish to exit the wizard Please read the Release Notes for information about using PaperPort with your particular environment IF you are upgrading be sure to read the Release Notes to learn about the changes and new features in this release Gantel p The installation CD will guide you through E the installation of Puoro Impression and ACROBAT READER in the same way User Manuals Locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE to open the Companion Sure JH start window 2 Click in the start window on the button View USER GUIDES to learn about the functions of PAPER PORT Install the program Acropar READER to be E able to read the u
116. les or contacts 4 Insert the cartridges with the nose pointing down and tilted back at an angle the black cartridge on the left the colour cartridge on the right 5 Close the holder You will hear a click when the cover of the holder snaps into place If the error message CHANGE CARTRIDGE POSITIOHS appears on the display you have inserted the cartridges incorrectly Open the machine and insert the cartridges correctly see steps I to 6 Aligning Cartridges Press OK After the ink cartridges are inserted your multifunction machine prints out a test page and auto matically configures the correct parameters for the best possible printing result this process can take some time Remove the test page This completes the installation process Connecting Additional Devices You can operate other devices on a telephone line in addition to your multifunction machine for instance charge cordless telephones answering machines counters or modems Installation If you are operating an additional cordless telephone on the same telephone line that is SMS MMS capable it is not possible to predict with certainty whether SMS MMS messages will be received on your multifunction machine or the cordless telephone SMS MMS recep tion is only possible on one device Attempt to de activate SMS MMS reception on the additional cord less telephone If this is not possible do not conne
117. lted back at an angle the black cartridge FEMOUE CARD Ke z z eit Z A cartridge that has once been activated with B the enclosed Plug n Print card will be recog nised by your machine even if you remove the cartridge temporarily You do not need to update the cartridge again when you reinsert it Il For optimal printing quality we recommend rea ligning the cartridges after each cartridge switch Confirm the display query ALIGH HEM with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartridges 6 Close the cartridge holder You will hear a click when the cover of the holder snaps into place Inserting Photo Cartridge For the special requirements of high quality photo printing we recommend using a photo cartridge see the order service on the back page of this user manual Open the machine and the catch of the cartridge holder as described under Changing Cartridges 2 Take out the black cartridge and insert the photo cartridge in its place Update this with the enclosed Plug n Print card see also Changing Cartridges The photo cartridge is activated 3 For optimal printing quality we recommend rea ligning the cartridges after each cartridge switch Confirm the display query ALIGH HEM with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartrid
118. luetooth functionality e g camera phones handhelds WLAN and Bluetooth are op tional and function only with an original adapter avail able through our order service see back page of this user manual More information is available on our homepage www fax philips com The Crystal 660 has a built in modem with which you can send and receive Text2Fax SMS MMS messages without using a PC Your multifunction machine prints using state of the art inkjet technology Two free ink cartridges are provid ed with your machine black and colour Install these and you can immediately try out the many features of your multifunction machine Have fun Introduction About this User Manual Please read the user manual carefully and follow the safety instructions to ensure proper operation of your multifunction machine Symbols Used and Basic Terms Warns about improper operations that could lead to injuries errors or damage to the ma chine or refers to features that are specific to a country or machine type s f Indicates tips for effective use of your multifunction machine and helps to avoid possible difficulties in the execution of individual functions Document Original that is copied scanned or trans mitted as a fax or Text2Fax SMS MMS message with your machine Paper Printing medium that you insert into the paper tray and onto which your multifunction machine prints Pre Printed material Printed pap
119. ly or must be entered manually Use 4 y to select AUTO DHCP gt or MANUAL and confirm with OK De fault is AUTO GHCF gt If you select MAMUAL you must manually enter the IP address and subnet mask Press MENU OK and OK Enter the IP address Confirm with OK Press MENU OK QOO and OK Enter the subnet mask Confirm with OK Press MENU OK and OK Enter a host name and confirm with OK Your multifunction machine will log onto the network with this name Entry of a host name is optional if you do not change the factory settings the machine will log on as CES TAL The settings for radio channel Service Set ID WEP encryption IP address subnet mask and host name if used must match on all devices in the network Please consult the user manual for the appropriate software for information on how to configure your WLAN on the PC Printing a Network Report You can print an overview of all network settings Press MENU OK and OK The network report is printed out Networks SYIOMIJON U1 7 PC Functions 2 Installing the Driver and Soft ware The Companion Surre IH CD ROM contains COMPANION SUITE H Installs the device driver This adds a colour printer and a scanner to your PC You can also access the communication functions telephone book faxing SMS messages etc and ac cess the card reader of your multifunction machine Pxsoto Impression For creat
120. n sO PC Functions 70 Click on VERSION INFORMATION to see the current firmware version of the machine x Firmware File to load No firmware file was provided Firmware Yersion Device firmware version 0 46 Jan 31 2005 17 28 3 File firmware version Device types Device type DB Photo Rev 1 The firmware file is compatible with following devices Technical data Device bootloader version DE 0 42 Jan 21 2005 14 35 4 SW p With menu function 83 you can check B the firmware version directly on the ma chine Press MENU OK 8G and OK En ter the following code using the number pad M O WO The display shows the current firmware version 3 Download the firmware file from our homepage and save it on your PC 4 Inthe MFUppaTEDEVvIcE window under FIRMWARE FILE TO LOAD select the saved firmware file Then click on START UPLOAD to transfer the current firmware file to the multifunction machine Check whether the message BOOTLOADER WEITIHG appears on the display because your machine should be in bootloader mode for the update process Never disconnect the USB connection during the update process Wait until the firmware update is completed before performing more operations on your multifunction machine 5 During the first firmware update windows appear on the screen which must be handled differently depending on the operating system Wi
121. n power supply Low power devices receive power from their own power supply the do not need power from the USB port You can only connect one high power device and no more than two low power de vices to your multifunction machine at a time WEPStandard StaticEncryption Your multifunction machine supports the WEP standard All devices in the network use the same encryption The following types of WEP encryption can be used in the network 64 bit max ten characters and 128 bit max 26 characters Wireless Adapter Internal or exter nal transceiver on a device WLAN Grouping of at least two com puters printers and other devices that are connected via radio waves Re quirement All participating devices must have a wireless adapter 5 Appendix Abbreviations BIP Basic Imaging Profile Bluetooth protocol transmission bps Bits per second speed CCITT Comite Consultatif Interna tional Telephonique et Telegraphique predecessor of ITU CE Conformit Europ enne CEPT Conference Europ enne des Administrations des Postes et des T l communications association of postal service administrations CLIP Calling Line Identification Pres entation see Identification Presenta tion CLIR Calling Line Identification Re striction telephone number suppres sion see Identification Presentation CNG Calling Signal see CNG Tone DCF Design Rule for Camera File Sys tem D
122. n the statutory regulations of your country regarding telecommunications secrecy and data privacy Introduction Content Safety INStrUCtIONS 2 srian ved ba Akad meee ee ea ahem ois 6 Machine Functions 8 Description of the Multifunction Machine 8 Panel with Display Crystal 650 0 2 0 cee eee ee eee 9 Panel with Display Crystal 660 10 I Installation 12 Package COmMent err sou Ue dae ee NE eee eames 12 Setting Up the Multifunction Machine 12 Leading Printing Media eeri ca wai ne ae eee RRT E EUA 12 Loading Documents oom id cone wee eee we Oe eee aS I5 Positioning Printing Media and Documents I5 Connecting the Telephone Cord 2 0005 16 Connecting the Power Cords iausckavareeereeey Gee aes 16 COUNTRY ScleCtlOne 252544 Gene Kea aceasta 16 Language SElECUON ics ee eaee take ae ed song Se kwe EA 16 Entering Telephone Number and Name 4 16 Entering the Dateand Time swine weet eae ane e bas I7 Inserting Cartridges e ea EEE eae ee IZ Aligning SARIS ES iara eea te nee einen eee Be uid ain hae 18 Connecting Additional Devices 0 2 005 18 2 Settings scccserssy nios esane ras 20 Entering the Date and Time 4 4 0 7 4 ebawesy sues cme s 20 Entering Telephone Number and Name 20 Setting Country and Lansuate iiwinuscaascnn wantin ees 20 ISON COnnectlon
123. nalogue devices and ISDN systems and in mobile networks You can also send MMS messages to e mail addresses MMS Requirements Your machine is preconfigured at the factory for the use of the fixed network MMS service No special registra tion is required Should problems arise please contact your telephone provider or check the settings of your machine see also Changing the MMS Settings Information on MMS Operation To be able to send and receive MMS messages the SMS function must be activated for your line and must be functioning properly see chapter SMS SMS Requirements Ifyou operate your multifunction machine on a pri vate branch exchange make certain that you have selected FAE as your telephone line type see chapter Settings Private Branch Exchange PABX Your multifunction machine will be automatically registered the first time it sends an MMS message First send a test MMS to your own telephone number to register your machine for the MMS service and test the functionality Please note that not all fixed network providers are connected to the fixed network MMS service Should problems occur with MMS transmissions the problem could be that you are using a private number or your multifunction machine is operating on an older ISDN system that does not support CLIP see chapter SMS SMS Requirements If the terminal device of the recipient is not MMS capable the subscriber will recei
124. ndows 98 SE ME These windows dis appear on their own after completion of the firmware update Windows 2000 SP3 Select No not this time and click on Next Follow the further in structions to complete the firmware update Windows XP Service Pack 2 Select No not this time and click on Next Follow the fur ther instructions to complete the firmware up date 3 Using Companion Suite IH 4 Uninstalling the Driver and Software Uninstalling with the CD ROM Close all open programs and applications before begin ning the removal process Place the CD ROM in the CD ROM drive of your PC If the program does not start locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE In the Companion Surre IH start window click on the button UNINSTALL PropuctTs and click on AL Propucts and select ALL in the following win dow to uninstall SW Ifyou would like to remove specific applica E tions click on the button Customizep The CD ROM will uninstall the selected applica tion 2 You can change repair or remove the program set tings for PHoTO Impresston Select REMOVE and click on Next In the next window confirm the removal of PHoTO ImprRESSION with FINISH InstallShield Wizard b x Welcome Modify repair or remove the program A rcSoft Welcome to the Photolmpression Setup Maintenance program This program lets you modify the current installation Click one of the opti
125. nfirm with OK 6 Use 4 y to select the quality with which you would like to save the scan LOLI The scan is saved with low quality and requires less memory space MEG IUH The scan is saved with average quality HT GH The scan is saved with high quality and requires more memory space Confirm with OK Transferring a Scan to a Memory Card It is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update ADJULAg 030Ud S 29 4 N 9 ae W LL Q E 9 R 30 7 For Colour scan with Crystal Image If you want Crystal Image to implement the red eye reduction use 4 w to select REDUCTIOH and confirm with OK SW Z Red eye reduction is a complex process and G can take some time Confirm the query only when needed 8 The scan is created and transferred to the inserted memory card Only remove the memory card after the data transfer is complete otherwise data could be lost The file name is assigned according to the DCF Design Rule for Camera File System standard If you have not inserted a memory card if you have accessed the function via the menu for ex ample an error message appears on the display asking you to insert a memory card If the data transfer does not function it may be that your memory card is write protected Reanalysing Im
126. nserted ink cartridges A cartridge that has once been activated with the corresponding Plug n Print card will be recognised again even if you remove the cartridge temporarily Polling see Fax Polling POP Post Office Protocol Internet protocol for downloading e mail Standardised conventions for transmitting data in Protocols rules and networks e g TCP IP the most well known protocol for Internet commu nication used by almost all operating systems IEEE 820 11b typical wire less network protocol standard ITU T30 for fax transmissions Pulse Dialling A dialling process that is used in older telephone networks You hear a clicking for each number dialled Resolution Number of dots per inch dpi The following settings are avail able to you for fax transmissions standard fine E superfine F photo e and for colour faxes COL For copying the available resolutions are DRAFT HORMAL and PHOTO Scanning Reading a document via the flatbed scanner for sending as a mes sage copying faxing or editing on the PC Sender identification header Display of the telephone number name date and time on outgoing mes sages Serial Connection see Additional Devices Speed Dialling In addition to the tele phone book nine speed dialling but tons are available to you for frequently dialled numbers Stand alone Your multifunction ma chine even functions independently
127. ny other consumables You can order original consumables directly on Free fone United Kingdom Phone 0800 358 0807 E Mail dti faxinfoline sagem com Internet www fax philips com www sagem com Enjoy using your new PHILIPS product SAGEM SA Le Ponant de Paris 27 rue Leblanc 75512 PARIS CEDEX 15 PHILIPS 25 1822704 A een J The CE symbol confirms conformity with the EU directives that apply to the device Declaration of Conformity DoC Hereby SAGEM Communication Austria GmbH declares that this PHILIPS MFP 650 or MFP 660 is in compliance with the essential requirements and other rel evant provisions of Directive 1999 5 EC Should you require a copy of the original DoC please visit our web site This product is intended for use on an analogue public tele communications network PSTN and for use in the country specified on the type label Use in other countries can result in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first This user manual was printed on recycled paper bleached without chlorine This meets the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submitted for recy cling or disposed of with waste not intended for re
128. o send your fax to multiple recipients maa Co Select an entry in the recipient list and click on J to remove a subscriber from the list If you are operating your multifunction machine on a private branch exchange enter the config ured outside line access code for PC fax trans mission see section Machine Functions Set tings Private Branch Exchange PABX 3 Click on Cover race to include sender identifica tion Use a saved version or create a new title page see also Fax Settings on PC Confirm your entries with OK 4 Click on ApDvANcED OpTIons to set the desired resolution or to send your fax at a later time Click on OK 5 Then click on OK The fax is sent 6 The fax management folder OuTBox informs you about the transmission status of your faxes If you would like to cancel a fax transmission select the fax message and click in the toolbar on Stop SU p If you would like to save your fax as a tem E plate click on Press X to cancel the current function After the transmission the machine prints out a transmission report depending on the settings see also Changing PC Fax Settings If the fax send folder contains approximately 30 entries your multifunction machine auto matically prints out a journal and a LoG entry is created in the folder SEND Log which docu ments your fax transmissions The log entries are automatically printed once enough entries for
129. o ac cess it The machine must also be installed as a printer on all connected PCs Sharing Printers Open the Windows printer menu on the PC to which the multifunction machine is connected by clicking on START gt SETTINGS gt PRINTERS Click on the machine name with the right mouse button and select SHARING Activate the sharing by entering a name by which the machine will be identified in the network e g CRYSTAL PRINTER General Sharing Ports Advanced Color Management AAO You can share this printer with other users on your network To Sa enable sharing for this printer click Share this printer Windows Firewall is already configured to allow the sharing of printers with other computers on the network Do not share this printer Share this printer Share name Crystal Printed Drivers If this printer is shared with users running different versions of Windows you may want to install additional drivers so that the users do not have to find the print driver when they connect to the shared printer Additional Drivers Cancel Apply Setting Up the Printer The multifunction machine must be set up as a printer on all the other network PCs that you would like to have access to the machine Click on START gt SETTINGS gt PRINTERS Start the application for install ing a new printer Then select NETWORK PRINTER and locate the print server PC Select CRYSTAL PR
130. one of the following options x4 8 37 4 N 9 ae W LL Q E 9 R 38 IMPLE The document can be polled a single time It is then deleted from the memory Press OK MULT IFPLE The document can be polled from the memory any number of times Press OK Clear the document from the memory to end the polling see chapter Troubleshooting Editing Jobs 4 Use y to set the desired contrast and confirm with OK 5 Ifyou would like to send a single document page use 4 y to select HOHE and press OK If you would like to send a multi page document load anoth er page and use 4 y to select HEAT PAIGE Press OK 6 The document is ready for polling Changing the Fax Settings You can change the factory settings with the following functions e Co We recommend changing the standard set tings only in event of frequent use Fax Resolution If you frequently send fax documents that require a dif ferent resolution you can change the standard setting PLAIN Press MENU OK DDC and OK 2 Use 4 y to select the resolution that you would like to use as the new standard setting for fax transmis sion Confirm with OK SW p Return to the last menu entry with C return to the starting mode with Suppressing the Header If you do not want your sender identification header to appear on outgoing messages you can suppress the display of the header f Plea
131. onnection to the lo cal telephone network from such a line extension you must dial an outside line access code An additional telephone connected together with the multifunction machine on one tele phone line is not considered an extension Configure the following settings if you would like to operate your multifunction machine on a PABX Press MENU OK DOCO and OK Use 4 y to select FABS YES and confirm with OK 2 Use 4 qW to select the function 232 FREFI and press OK 3 Enter the number of digits for designating an ex ternal telephone number The necessary number depends on the internal telephone number or ganisation of your telephone system e g if you use four digit extension numbers you must enter Confirm with OK 4 Enter the outside line access code that is required in order to reach the public telephone network This is usually Confirm with OK 2 Settings SV W With this setting it is not necessary to enter the outside line access code when you dial an external number The machine will automatically add the outside line access code in front of num bers that are longer than the configured direct dial numbers AN For older telephone systems the outside line access code can be F also called FLASH Press PAUSE R to enter the outside line access code Confirm with OK If F is indicated in your PABX as the outside line access code but it is still not possible to obtain an
132. ons below C Modify Select new program components to add or select currently installed components to remove aj Remove all installed components aj InstallShield Cancel SW Z Ifyou would like to cancel the uninstall proc ess click on CANCEL 4 Uninstalling the Driver and Software bd Your PC will now prepare for the uninstall process Select REMOVE to delete the device driver Click on Next and confirm with Ox in the following win dow Installation of Companion Suite IH 1 0 8 Welcome Modify or remove the program Welcome to the Companion Suite IH Setup Maintenance program This program lets you modify the current installation Click one of the options below C Modify Select new program features to add or select currently installed features to remove Remove E Remove all installed features InstallShield 7 z a For custom uninstall settings select Mopiry You can change the PC connection type either by uninstalling the USB connection or adding a wireless network You can also configure your multifunction machine as a network printer 4 Click on NEXT to continue the removal of PAPER Port You can repair or remove the program set tings for PAPER Port Select Remove and click on NEXT ie PaperPort InstallShield Wizard d xj Program Maintenance Modify repair or remove the program ep Repair Repair installation errors in the p
133. order service see back page of this user manual More information www fax philips com Panel with Display Crystal 650 O Symbols on the two line display O Access telephone book functions Broadcasting Sending faxes to multiple recipi ents aF el amp COL PAUSE R When dialling or saving telephone num MIITAAVA Bax resolution bers insert a dialling pause when connected F For finely printed texts and drawings to a private branch exchange enter outside line l For photos access code F Ej For texts and drawings F S COL Set fax resolution COL Send colour faxes standard fine EJ superfine F photo 8 and Completely silent ring settings even devices con colour fax COL nected to the EXT socket do not ring C Selected mode day night A message on the display informs you about the message Start fax transmission copy or print job Speaker for listening while a connection is estab lished no two way communication memory status ee x gt The selected menu function is indicated with an arrow C G Open redial list B Create colour copy start photo printing 5B g E Create black and white copy 5 start photo printing amp Transfer scan to PC MENU OK Access the menu functions confirm entries Cancel current jobs re turn to the starting mode A y Select menu functions move the cur sor on the display enter numbers C Clea
134. ot passed Windows Logo testing to verity Rs compatibaty 3 wth Windows XP Lal ve wityy this testing is mectant J use this software with confidence Continuing you installation of this software may impair Click Continue to proceed or des fect operation of your system ahhar mamedtacely or in the future Microsoft suongly recommends that you stop now contact the hardwarea vendor for software that hat passed Windows Logo testing ETOP naasia InstallShield 2 Installing the Driver and Software 5 7 Click on INsTALL to start installation of the device drivers This process may take a few minutes The shortcuts COMPANION DIRECTOR and Com PANION MonlirTor are created on the desktop of your PC see Using Companion Surre IH Click on Next to start the installation of the programs Paper Porr and the application ONE TOUCH The programs of the software suite are saved in the ProcraM Fires folder of your PC by default After the installation you will be asked to restart the PC Remove any diskettes from the drives and click on FinisH Do not remove the installation CD from the CD ROM drive until after the PC has restarted Before you can use the program you must restart your computer Ifyour device is already connected to your computer it will automatically be detected the next time you start your computer fitis not yet connected wait forthe computer to reboot before connecting it Yes wantto
135. oth are optional and function only with an original adapter available through our order service see back page of this user manual More information www fax philips com ADJULAg 0 0Ud S 27 lt N 9 ae W LL Q E 9 R 28 Printing Image Files from the Photo Menu The photo menu of your multifunctionmachine offers the following functions PRINT INDE PRIHMT PICTURES 3 SLIDESHOW Crystal 660 SCAN TO CARD Ea ANALYSE MEDIA Index Printout With the index function your multifunction machine prints thumbnail views of the digital photos and assigns each image a unique index number that can be used to quickly and easily select photos for printing f It is only possible to create an index thumb nail of an image file if the storage medium provides the required EXIF information The index number may differ from the number or name on your storage medium Each change such as adding or deleting photos on the storage medium requires a new index printout in order to obtain the current index numbers for selecting photos see Reanalysing Image Files I Inthe photo menu use 4 y to select F RIHT IH DE and press OK Use 4 y to select from the fol lowing options FALL Press OK An index of all detected photos is printed LATEST 24 Press OK An index of the last 24 pho tos taken is printed FAHGE Press OK Individually set the series of pho tos for the index printout
136. other N Ensure that the distance does not exceed 20cm and that the angle of your device to the multifunction machine is no greater than about i Never use more than one storage medium at a time 2 On the mobile device select the image files you would like to send Please consult the user manual of your mobile device for precise instructions 3 Confirm with OK to access the photo menu of P your multifunction machine see Printing Image Files from the Photo Menu SW w The infrared function is activated at the fac tory You can deactivate the infrared function by pressing MENU OK QOC and OK on your multifunction machine Use 4 y to select OFF and confirm with OK 5 Photo Printer Transmitting Image Files via Bluetooth You can send files to your multifunction machine for printing from all devices e g camera phones handhelds that are Bluetooth capable OBEX protocol N Bluetooth is optional and functions only with an original adapter which you can purchase through our order serv ice see the back page of this user manual More information www fax philips com I Activate Bluetooth on your multifunction machine by pressing MENU OK and OK Use A y to select IM and confirm with OK 2 Connect the original Bluetooth adapter to the USB port on the side of your multifunction machine Port for Bluetooth adapter AN For safety reasons the current load on all USB connections may not exceed
137. outside line your system does not correspond to the newest standard If necessary you may want to ask your telephone system provider Calling Line Identifica tion CLIP Crystal 660 For incoming calls your multifunction machine shows the number and name of the caller on the display To make use of this function Calling Line Identification Presentation CLIP must be enabled for your telephone line Contact your telephone company to inquire about whether or not this additional function is available for your line p Your machine will display the name you have E saved for the subscriber in the machine s tele phone book The number and name will not be shown if the caller suppresses his number If you receive a telephone call during your absence the symbol will appear on the display Your multifunction machine saves the last ten calls in the redial list You can use the redial list for entering telephone numbers l Press 2 A list of the last ten calls appears on the display marked by 2 Use 4 q to select an entry New entries are marked A y with a star 3 Start the message transmission as described in the corresponding chapters see chapter Fax Text2Fax SMS MMS If you have set the number of rings to zero El see chapter Fax Switch Setting the Fax Reception Mode the telephone numbers of callers will not be displayed on additional con nected telephones 2 Settings Energy
138. owing options FALL Press OK to print all detected photos FAHGE Press OK Individually set the series of pho tos for the printout Use the number keypad to enter the number for the first photo and confirm with OK Then enter the number of the last photo of your print out Confirm with OK SELECTEL Use 4 y to select one or more photos for printing The selected photos are marked with an arrow 2 Crystal 650 or with a coloured border Crystal 660 Add additional photos with OK If you would like to delete a photo load it with 4 y and press OK again the photo is removed from the selection End the selection process with or Q SV p If you are not certain which number corre E sponds to which photo first create an index printout see Index Printout 2 Use the number keypad or 4 y to enter the de sired number of copies 4 to Q and confirm with OK Ho OF COPIES 1 3 Use 4 y to select the desired paper format and con firm with OK 1013 BORDERLESS 4 Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm with OK or with or the but ton PHOTO 5 Photo Printer 5 For Colour printout with Crystal Image If you want Crystal Image to implement the red eye re duction use 4 w to select REDUCTIOH and con firm with OK SW Z Red eye reduction is a complex process and E can take some time Confirm the query only when needed 6 Your mul
139. pacemaker and experience discom fort stay away from the multifunction machine and consult your doctor Your multifunction machine has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operated with telephone systems and power equipment that meet these stand ards The multifunction machine was developed exclu sively for use in the indicated sales region It con forms to the regulations of the telephone company of the country Do not make any changes or settings that are not described in this user manual SUOI ZINAZSU ABIES N lt ed U IL o z fe U E 2 Machine Functions Description of the Multifunction Machine A _ Scanner cover USB port for WLAN Bluetooth adapter Machine cover Sits SESte Speaker Panel with display Slot for device specific Plug n Print card f ZY___ Four slots for ten Printout tray output _ ou different memory 5 _ T card types Infrared port Front paper guide Crystal 660 with tab Front USB port for Paper tray Side paper digital cameras guide Paper stopper EXT socket Connection for external devices telephones answering machines etc USB port for LINE socket the PC telephone cable con nection Paper jam door Power cord connection WLAN and Bluetooth are optional and function only with an original adapter available through Ove rview our
140. per page The format option 1415 A4 two 10x15 photos on A4 and multiple printouts e g index printout are there fore not possible Deactivating Crystal Image After completing the print or copy order press the V button to deactivate the Crystal Image function The blue light goes out Your multifunction machine auto matically returns to the last configured settings or to the standard settings Printing photos with Crystal Image p For printing photos with Crystal Image en hancement we recommend using photo pa per see chapter Installation Loading Printing Media Loading Photo Paper combined with photo cartridges see chapter Troubleshoot ing Inserting Photo Cartridge 3 Crystal Image 4 Copier With your multifunction machine you can create high quality colour and black and white copies on various paper types and formats You can either copy automati cally in other words using the factory settings or you can use custom settings s j o Use the image and text enhancement function Crystal Image to create quality copies in col our or black and white At the start of the copy process press the Y button to activate Crystal Image see chap ter Crystal Image Making Copies with the Factory Settings I Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press one of the two E buttons copy in colour or b
141. ple recipients Enter the telephone numbers in one of the ways described above and press 94 after every entry You can enter up to ten numbers in this way Speed dialling Crystal 650 Press the speed dial ling button A I to which the telephone number is saved 3 After entering the telephone number press the button SW Print out the fax messages before sending E it to check the quality Press one of the two buttons Colour or Black amp White the fax message is printed out 8 Fax 4 Ifyou would like to send a single document page use 4 y to select DOME and press OK If you would like to send a multi page document load another page and use 4 y to select HEMT FAGE Press OK the fax message is sent 5 Ifyou would like to interrupt the fax transmission and return to the starting mode press twice wW PONS p If the subscriber is busy your multifunction machine will call the number again at speci fied intervals If you would like to cancel the redial attempts you must delete the document from memory see chapter Troubleshooting Editing Jobs After the transmission the machine prints out a transmission report depending on the settings see Printing a Transmission Report Sending Colour Faxes I Activate the colour fax mode by pressing COL E aF 8 until COL appears on the display 2 Lay the colour document onto the flatbed scanner see also chapter Installation Loading Docu ments
142. r entries return to last menu function A If this indicator light is blinking please read the C 3 Switch timer on off switch information on the display between modes 4 day and C night A l i ABC DEF at L a ae GHI JKL MNO ELA z 7 y vy gt 4 5 6 mE eS 1 K 4 o c JOK MENU pars mwv wz yr j n a l Y f al 5 B E PHILIPS a IRID ee amp SaN z CrySTAL 650 AY CRYSTAL IMAGE A B H S Speed dialling numbers A I Number and letter keypad V Crystal Image photo and text enhancement create high quality printouts and copies in colour or black and white Crystal Image red eye reduction retouch red eyes in your flash photographs Light on blue Crystal Image is activated Light blinking blue Crystal Image executing a job Light off Crystal Image is deactivated Overview 9 E Create colour copy start photo printing amp Transfer scan to PC Cancel current jobs return to the starting mode E Create black and white copy start photo printing A If this indicator light is blinking please read the information on the display N 9 ae W LL Q E 9 R Panel with Display Crystal 660 O Access telephone book functions Broadcasting Send faxes or Text2Fax SMS MMS messages to multiple recipients PAUSE R When dialling or saving telephone numbers insert a dialling pause when connected to
143. r the fax number of the recipient There are multiple ways to do this Manual dialling Enter the fax number of the recipi ent with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the initial letters of the entry on the keypad or selecting the desired entry with A y Redial list Load the redial list with G 2 and use 4 y to select the desired number indicates received calls and indicates dialled numbers Broadcast You can send the fax document to multi ple recipients Enter the telephone numbers in one of the ways described above and press 4 after every entry You can enter up to ten numbers in this way Press OK 3 Enter the text that you would like to send max 5 600 characters Fold open the cover for the letter keypad To enter up per case letters press and the desired key simultane ously The available special characters are printed above and to the right of the keypad buttons and can be en tered by pressing the button simultaneously with the corresponding letter button for example press the button and Q at the same to enter a Press m to enter a space If you would like to enter a line break press lt 9 If you have entered an incorrect number or letter you can correct the mistake with 4 y and C p You can print out the Text2Fax message be E fore sending Press one of the two amp buttons Colour or Black amp White the Text2Fax
144. r you must register for SMS functional ity e which mobile telephone providers you can send SMS messages to and which mobile telephone providers you can receive SMS messages from e the costs charged for sending and possibly for receiving an SMS e which additional services and functions are avail able Sending SMS Messages I Press B E twice or MENU OK and OK 2 Enter the text that you would like to send You can enter a maximum of 160 characters or 640 char acters depending on country and telephone net work Fold open the cover for the letter keypad To enter up per case letters press T and the desired key simultane ously The available special characters are printed above and to the right of the keypad buttons and can be en tered by pressing the button simultaneously with the corresponding letter button for example press the button and Q at the same to enter a Press m to enter a space If you would like to enter a line break press lt 9 If you have entered an incorrect number or letter you can correct the mistake with 4 y and C Press OK after completing the text entry Attach an image to your SMS and send the message as an MMS To do this press amp af ter completing the text entry The menu auto matically continues with the sending of an MMS message see chapter MMS Sending MMS Messages You can print out the SMS message before send ing Press one of the two
145. rogram This option fixes missing or corrupt Files shortcuts and registry entries Remove Remove PaperPort From your computer Installshield lt Back cancel 5 Select REMOVE FILES to delete the settings for Pa PER Port from the PC Click on REMOvE FILES and complete the removal of Parer Port by click ing on FintsH in the following window ie PaperPort InstallShield Wizard x Remove the Program You have chosen to remove the program from your system Click Remove to remove PaperPort from your computer After removal this program will no longer be available for use PaperPort created files for thumbnail images and search index information You can remove these files during the uninstall process Removing the files may take several minutes If you plan to reinstall PaperPort you can keep the files Secrssevensensessescensessnsenseasse C Keep files IF you want to review or change any settings click Back Installshield lt Back Cancel JEMJJOS PUL JAA BU JuIezsuIUN p N PC Functions 72 6 After removal of the device driver and the soft ware you must restart your PC Disconnect the multifunction machine from the PC before re starting Click on FrntsH Do not remove the CD ROM from the CD ROM drive until after the re Start o xl Your system must be restarted in order to complete the uninstall operation C No will restart my computer
146. router forwards the data that arrive at the gateway If your network commu nicates with other networks you may have to configure the gateway IP address please contact your network provider High Power Connection see USB Identification Presentation Call ing Line Identification Presenta tion CLIP There are two types of caller ID Telephone number display for incoming calls and sending of the telephone number for outgoing calls Your telephone company must offer both services and must enable them for your phone connection The send ing of the telephone number can be disabled temporarily or completely telephone number suppression Infrared also IrDA Infrared Data Association Data transmission via infrared at distances up to one meter A visual connection must exist between the IrDA ports With the OBEX pro tocol Object Exchange Protocol you can transfer files unidirectionally from Bluetooth capable devices to your multifunction machine Infrastructure Network see Net works Ink LevelMemory Your multifunction machine keeps track of the ink con sumption of each printout and uses this information to calculate the ink level of the cartridges The indicated ink level is only meaningful if you up date each new ink cartridge with the Plug n Print card that is provided with the cartridge see also Plug n Print Card IP Address Sequence of numbers separated by periods address for identifi
147. s move the cursor on the display enter numbers C Clear entries return to last menu function C X Switch timer on off switch between modes day and C night Overview O Symbols on the eight line display You can adjust the contrast of your Fax resolution colour display F d drawi E pil I Press MENU OK and OK F For finely printed texts and drawing e For photos 2 Set the contrast with 4 y COL Send colour faxes A less contrast V more contrast E Calls received while away with caller ID CLIP 3 Confirm with OK e lt Received SMS MMS messages W A Q You can change the colour settings MIITAAVA Completely silent ring settings even devices con nected to the EXT socket do not ring for the display with function 87 X C Selected mode day night Press MENU OK and OK SS Message memory status 2 Use 4 y to select the desired display col The selected menu function is indicated with a coloured Gute bar 3 Confirm with OK B a isl COL J F HCO Letter Keypad under Fold out Cover In addition to the letters special characters are also available To enter upper case letters Press the button and simultaneously the respective letter button to enter upper case letters Lt o enter a space button To enter special characters Press the button and simultane ously the respective letter button to insert the special character sho
148. s MENU OK and OK Use 4 y to select the job you would like to print and press OK SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network SUIJOOUSZIGNOA 7 lt N ed U IL o z fe U E 2 Printing the Job List Press MENU OK and OK The machine will print out a list of all pending jobs p Return to the last menu entry with C return E to the starting mode with Q Locking the Machine With the locking function you can prevent unauthor ised persons from using your multifunction machine Saving the Lock Code You must first enter a code for activating or deactivating the lock function Press MENU OK and OK 2 Use the number keypad to enter a four digit lock code then press OK 3 Enter the code again for confirmation then press OK If you have already saved a code you must first enter the old lock code before you can change it Activating the Keypad Lock Press MENU OK 8 and OK 2 Enter the code you previously saved and press OK 3 Use 4 y to select OH and press OK y The keypad lock is activated Only after en tering of the correct code will it be possible to access functions or enter numbers The lock will turn itself back on again automatically after each use Deactivating the Keypad Lock Enter the code you previously saved and press OK 2 Pres MENU OK and OK 3 Enter th
149. s that you have en hanced with Crystal Image to the inserted memory card to save them for later use see chap ter Photo Printer Transferring a Scan to a Memory Card Crystal Image automatically performs all adjustments and corrections with regard to image sharpness colour management and contrast in order to obtain the best possible printing quality Exposure errors are also cor rected underexposed images are brightened or parts of the image with extremely different contrasts are brought into balance The red eye reduction retouches red eyes in flash photographs Bluetooth is optional and functions only with an original adapter available through our order service see back page of this user manual More information www fax philips com Infrared interface Crystal 660 Activating Crystal Image At the start of the print or copy job press the Y button on the panel When Crystal Image is acti vated the Y button glows blue 2 Follow the steps for the specific application see chapter Copier Photo Printer 3 If you would like to retouch red eyes use 4 y to select REDUCTIOM and confirm with OK 4 Start the print or copy order as described for the specific applications see chapter Copier Photo Printer 5 Wait until the data for the Crystal Image quality enhancement have been processed During this process the Crystal Image light blinks blue With Crystal Image you can print out one photo
150. sconnect the multifunction machine from the PC before restart ing 7 The programs PHOTO IMPRESSION and PAPER Port are not deleted and remain available for use Variant 2 SW Z Ifyou have installed your multifunction ma E chine with the USB connection at an earlier point in time and no longer wish to use this type of connection you must uninstall the USB con nection and disconnect the USB cable from the PG On the PC click on Start gt Programs gt Compan ion Suite gt Companion Suite IH gt App or Rez MOVE A DEVICE l Select UNINSTALL THE USB CONNECTION and fol low the instructions on the screen 2 You can change the PC connection type either by uninstalling the USB connection or adding a wireless network You can also configure your multifunction machine as a network printer Variant 3 Click on START gt SETTINGS gt CONTROL PANEL gt ADD OR REMOVE PROGRAMS to view which pro grams are installed on the PC I Click on the program that you would like to delete and select CHANGE REMOVE 2 Follow the further instructions on the PC screen to delete the selected program from the hard drive of your PC 4 Uninstalling the Driver and Software Glossary Access Point Central access point in a WLAN All network devices must reg ister themselves with the access point to be able to communicate with other devices in the network All devices send the data to the access point which d
151. se note that many recipients have config ured their machines to reject messages with out sender identification I Press MENU OK and OK 2 Use 4 qW to select OFF and confirm with OK The header will be suppressed Co Return to the last menu entry with C return to the starting mode with Setting the Transmission Speed If you frequently send messages to networks with poor line quality you can reduce the transmission speed A slower transmission speed ensures better transmission quality but increases the time required for the transmission Press MENU OK and OK 2 Use 4 y to select the desired transmission speed Confirm with OK p Return to the last menu entry with C return E to the starting mode with Q Echo Protection Particularly for transmissions overseas feedback echo can result in disruptions Activate the echo protection to ensure flawless transmission Transmission with echo increases the trans mission time However the data are transmit ted with greater reliability I Press MENU OK and OK 2 Use 4 y to select OM and confirm with OK The echo protection is activated p Return to the last menu entry with C return E to the starting mode with Q Overseas Particularly for transmissions overseas poor lines can result in quality losses Activate the overseas function to prevent loss of data Activating the overseas function increases the transmission time Howe
152. ser manual in the PDF for mat see Installing Individual Applications Cus tom Install Overview of the Installation CD ROM Content Locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE to open the Companion Surte IH start window 2 Click in the start window on the button BROWSE CONTENTS to learn about the contents of the instal lation CD de ard aier Tasks jn j Rerin this Files _ yore Trash Mre Hine Ale eT Py conv the fie toting OD Patih thet File tes tha Webs acheter gS Ena the He S Celeta this fe a hinh f e e aa Mhar Places a grca Sete My Computer Ape G Mr Deoumerts a Mato D Bewed coments eran Gd My Hlotrsoeh Places en Aui Detads JEMJJOS PUL JAA 947 Sulyyezsuy 7 On PC Functions 62 3 PANION SuITE IH With the selection window COMPANION DIRECTOR Using Com you can use numerous functions of your multifunction machine from the PC You can access and edit the telephone book of your multifunction machine scan documents and convert them to the desired file format with the help of the OCR software or send documents and images for printing Programs are also available for graphical editing of your image files PHOTO ImprEs SION and for file management PAPER Port Your mes sages faxes or SMS can be sent and received directly on the PC Open the selection window Companion DrIREc
153. ses extensions sometimes re quire the insertion of a dialling pause to prevent the dialling from occurring too quickly and resulting in a loss of the connection Dongle see Wireless Adapter Easylink Coordinates externally con nected telephones on the same line forwarding voice calls starting fax reception etc see also Additional Devices E C M Error Correction Mode Reduces transmission errors that result from poor line quality thereby reduc ing the transmission time Both of the connected fax machines must support E C M Encoding A process with which the in formation of a fax transmission is en coded and compressed The minimum standard is MH Modified Huffmann Your multifunction machine uses the superior encoding processes MR Modified Read and MMR Modified Modified Read as long as the other machine also supports these modes Encryption Security for the transmit ting of network data see also WEP Standard Energy Saving Mode After not be ing used for about two minutes the machine switches to the energy saving mode If the device is called e g by a fax transmission or if you would like to create a printout or a copy the ma chine activates the starting mode EXIF Information Detailed image information about your photos e g recording time aperture exposure Almost all modern digital cameras support the EXIF standard Fax Groups Fax machines are classified in t
154. ss O 0 0 O0 O for August 8 2005 2 00 pm 2 Ifyou have entered an incorrect number you can correct the entry with 4 y and C 3 Confirm with OK Co If the power supply is interrupted e g after a power failure you must enter the date and time again Inserting Cartridges Ink cartridges must be installed in your multifunction machine for scanning copying and printing Two ink cartridges black and colour have been included with your machine to allow you to use these functions right away The ink level memory for the cartridges is preset at the factory You do not need a Plug n Print card to update the cartridges For instructions on changing car tridges or inserting a photo cartridge please consult the chapter Troubleshooting When first setting up your machine only use the ink cartridges included in the package I Crystal 660 Fold the colour display back to the original position Open the machine by taking hold of the moulded grip under the machine cover UOIZFLI eISU N lt ed U IL V z fe U E 2 and lifting the housing upward 2 Press on the spring catch of the cartridge holder to open it 3 Take the ink cartridges out of the packaging re move the packaging material and carefully pull off the protective strip D ad F Please make certain that the protective strip has been completely removed Be careful not to touch the nozz
155. ssing MENU OK and OK 2 UseA4 y to select DAY TIME and confirm with OK Use the number keypad or 4 y to enter the time at which the machine should switch to 4 day e g MO OA for 8 00am and save with OK 3 Use 4 w to select HIGHT TIME and confirm with OK Use the number keypad or 4 y to enter the time at which the machine should switch to C night eg DO for 11 30pm and save with OK SV p Return to the last menu entry with C return to the starting mode with Setting the Fax Reception Mode Silent Fax Reception If you would like to receive faxes without ringing first set the number of rings to 8 under FAs E IHGS Your multifunction machine will not ring Silent Ring Setting If you would like to not be disturbed by incoming calls or faxes for instance at night you can set the number of rings to for both call types FAX E IHGS and TOTAL E ITHGS Your machine automatically switches to silent fax reception and even external devices e g telephones answering machines will not ring With this setting you are not reachable via externally connected telephones No messages are recorded on your external answering machine However you can continue to receive faxes and Text2Fax SMS MMS messages SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network 42 MS XeJ Z 33
156. t can occur that the answering machine counts fax calls in addition to the received messages If your external answering machine records fax sig nals but your multifunction machine cannot re ceive faxes you should inspect the connection of your external answering machine see chapter In stallation Connecting Additional Devices 7 Fax Switch 8 Fax gt With your multifunction machine you can receive and send both black and white faxes and colour faxes If you have installed the included software package and connected your machine to a PC you can also take ad vantage of the option of electronic fax transfer see sec tion PC Functions Using Companion Suite IH Faxing Sending Black amp White Faxes While the machine is in starting mode lay the document onto the flatbed scanner with the writ ten side facing down see chapter Installation Loading Documents 2 Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the fax number of the recipi ent with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Confirm with OK Redial list Load the redial list with GB 2f and use 4 y to select the desired number indicates received calls Crystal 660 and indicates dialled numbers Broadcast You can send the fax document to multi
157. th the digital print order format DPOF you can se lect photos for printing directly on your digital cam era and configure the desired settings The machine reads the DPOF files on the memory card and detects which photos have been selected for printing If you print DPOF files with your multifunction machine the print settings of your machine are overwritten i e the selected image files are printed with the DOPF settings configured on the digital camera AN If your multifunction machine does not sup port any of the configured DPOF options the display will show possible print settings or the print job will not be executed Please note the printing parameters of your multifunction ma chine see Requirements l Start the DPOF printout by confirming FR IMT BFOF with OK on your multifunction machine 2 Use 4 y to select the desired paper format of the printout and confirm with OK 1ax15 3 Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm the selected paper type with OK FHOTO 4 For Colour printout with Crystal Image If you want Crystal Image to implement the red eye re duction use 4 w to select FEDUCTIOH and con firm with OK 5 Your multifunction machine starts printing SV p If you would like to access the print settings of E your multifunction machine you can load the photo menu by using 4 y to select FHOTOMENMU and confirming with OK WLAN and Blueto
158. tication TCP IP Transmission Control Protocol over Internet Protocol TWAIN Tool Without An Interesting Name standard for scanner drivers USB Universal Serial Bus computer port WEP Wired Equivalent Privacy net work encryption WLAN Wireless Local Area Network Speed dialling Crystal 650 Messaging Crystal 660 depending on country and network Infrared interface Crystal 660 75 76 List of Functions On the multifunction machine press MENU OK 2 and OK You will receive a printout of the menu functions offered by your machine An extra page in forms you about the current settings l Phonebook LE HBDVHME acceacke canted senna EA 3 Add entries to the telephone book 2 JHDDIGROUE ee ceed oe Leben eed ee ees 3 Collect multiple entries into a group I3 SMD LE TEHTI R 2 ice erisera e EEA 3 Change entries groups 4 PELETE ENTITET ccioatochs tou attic Sates 3 Delete entries groups 5 SFEER DTA cretumen niet eae eedee gore 32 Fast selection of frequently dialled numbers lE PRIN see hath Ba cata setae E Gi oes edere E hs 32 Print the telephone book 2 Installation 2i DATE TIHE orrorienierne aa a 4 wR 20 Set the date and time 22 MUMBER HRANE lt 4 ee ab eee vent Res ceeee s iS 20 Enter your telephone number name 23 gt TEL HE TUURE ceense Gast a ne eee ees 20 Configure PSTN PABX operation 24 FRIHTER 4 sateaeka reteset nee a 30 36 Configure printer settings 25 COM BE
159. tifunction machine starts the printing with the user defined settings g p Return to the last menu entry with C You may terminate the print job with The page is ejected PictBridge Directly Printing Files Your multifunction machine meets the PictBridge stand ard With PictBridge the digital camera directly access the photo printer If you have connected a PictBridge compatible digital camera to the multifunction ma chine the message PICT BRIDGE appears on the dis play The PictBridge function displays the print settings supported by the multifunction machine resolution paper format and type file format Crystal Image im age enhancement etc on the display of your digital camera Perform all the required steps on the digital camera Start the PictBridge printout directly from your digital camera o Connect the power supply of the digital cam era during the direct printing or make certain that the battery is fully charged to prevent loss of data Do not disconnect the USB connection until the multifunction machine has completed all print orders see chapter Safety Instructions Photo Memory Media Slideshow Crystal 660 With this function all photos detected on the storage medium are shown on the colour display for five sec onds each Activate the function by using 4 y in the photo menu to select SLIDESHOL and confirm with OK The slideshow is started After all the photos have been dis play
160. tion Mode E C M E C M prevents data losses resulting from poor telephone lines by requesting faulty data packets again E C M must be supported by both the transmitting and receiving machines With the standard settings E C M is acti vated because this does not result in increased telephone charges when the telephone lines are good Press MENU OK DDO and OK 2 Use y to select OFF and confirm with OK E C M is deactivated VI p Return to the last menu entry with C return G to the starting mode with Q 8 Fax x4 8 39 4 N 9 ae W LL Q E 9 R 40 PMN sMs 51 8 Crystal 660 depending on country and network You can send and receive SMS Short Message Service messages using your multifunction machine If you have installed the included software package and connected your machine to a PC you can also manage SMS messages on the PC see chapter PC Functions Using CompaNIon Suite IH SMS SMS Requirements Your device is preconfigured for the use of SMS services In order for SMS to function CLIP must be activated for your telephone line see chapter Settings Call ing Line Identification CLIP Should problems occur with SMS transmissions the problem could be that you are using a private number or your multifunction ma chine is operating on an older ISDN system see chap ter Settings ISDN Connection Consult your service provider about e whethe
161. tion window ComMPpaNION DI RECTOR on the button Fax the dialog Compan ION MANAGER Fax appears You can view edit and send your fax documents duioy sulsn Campanion Memsqer EER aea Menubar 5 wW l Toolbar ee riia F m j Ta Fax details E Fax management folder HI 231INS uoue SMS Crystal 660 depending on country and network 63 Speed dialling Crystal 650 PC Functions 64 Sending Faxes Fax Transmission via the Dialog COMPANION MANAGER FAX You can send both documents saved on the PC as well as scans created on the multifunction machine as faxes I Click in the toolbar on New DOCUMENT and se lect Fax a Faxing a scan Click on SCANNER and lay the document with the printed side face down in the flatbed scanner see also section Machine Func tions Installation Loading Documents b Faxing forwarding a PC document file for mats tif tiff FAX Click on Memory and select Programs gt Companion Suite IH gt Docu ments gt Fax Here you will find all the documents that you have sent and received via the PC In the RECEIVED folder you can select received faxes and forward them to another recipient 2 Enter the telephone number of the recipient There are multiple ways to do this Enter the telephone number of the subscriber in the field RECIPIENT and click on Y or select a telephone book entry under ADRESS BOOK and click on B You can als
162. to Memory Media 7 Power Supply 6 Setup Location 6 SCANMING ourn eee ia a aad aoe eh 67 Send MMS Messages 44 SMS Messages PC 65 Set Country and Language 20 Setting the Date andTime 7 Telephone Number and Name 20 Settings Fax Settings PC 65 ISDN Connection 20 MMSE 83 0as Gun el Sawn a 46 SMS lt savas atta ae n eain e irae soe 42 SMS Settings PC 66 Setting the Scan Size 24 SMS automatic SMS printout 42 clearing the message memory 41 message signals 43 Name of the Sender 42 read messages 4 receipt confirmation 42 receive message 40 receive message PC 66 send message PC 65 SMS RG ett egies aya 65 SMS provider i c ta6 54de84a0hs 42 SMS requirements 40 SMS settings on PC 66 Sub address Terminal ID 42 validity period 43 Technical Data cy vw Say viens s 77 Telephone Book 3l Chain Dialling Combining Numbers 32 Creating Entries 3l Creating Entries on PC 62 Creating Groups 3l Creating Groups onPC 63 Deleting Entries and Groups 3l Editing Entries and Groups 3l Printing the Telephone Book 32 Search
163. to select OFF and confirm with OK The header will be suppressed SW Z Please note that your sender identification G counts as text and reduces the number of characters available for your SMS message Return to the last menu entry with C return to the starting mode with Receipt Confirmation You can request a receipt confirmation of when the SMS centre has forwarded your SMS message to the recipient or the validity period has expired The receipt confirmation is not a confirmation that the message has been read Requesting a receipt confirmation may be associ ated with a fee Contact your telephone provider for such information Press MENU OK and OK 2 Use 4 y to select OH and press OK To deactivate the receipt confirmation repeat the process and se lect OFF SW p Return to the last menu entry with C return G to the starting mode with Sub address Terminal ID depending on country and network If you have several devices with SMS functionality con nected to one telephone line you can assign sub ad dresses to these devices SMS messages can then be sent to a specific device Press MENU OK and OK 2 Enter a number from to as the sub address The sender can send an SMS message directly to this device by appending the sub address to the tel ephone number Confirm with OK i Co Return to the last menu entry with C return to the starting mode with 9 SMS
164. ton and Q on the letter keyboard at the same time For a space press the button Name Entry max 20 characters Entering letters with the Crystal 650 You can also enter letters with the number keypad see button labels You can enter special characters with the buttons and Hold down the respective button until the desired letter or special character see table above appears on the display If you have entered an incorrect number or letter you can correct the entry with 4 y and C Press OK after completing the entry Entering letters with the Crystal 660 Fold open the cover for the letter keypad To enter up per case letters press f and the desired key at the same time The available special characters are printed above and to the right of the keypad buttons and can be en tered by pressing the button simultaneously with the corresponding letter button for example press the button and m at the same time to enter Press LI to enter a space If you have entered an incorrect number or letter you can correct the entry with 4 y and C Press OK after completing the entry Installation Entering the Date and Time When the multifunction machine is in the starting mode the date and time are shown on the display Note the order for entering the date and time day month year hour minute two digits Enter the date and time with the number keypad and confirm the entry with OK e g pre
165. tructions of the paper manu facturer for using the paper correctly To prevent paper jams and poor printing quality do not use moist or damaged paper Do not add paper while the machine is printing If the paper curls in the printout tray after printing remove it immediately In structions for removing a paper jam can be found in the chapter Troubleshooting Removing a Paper Jam Never open the paper jam door while the multifunction machine is printing Only insert paper when the paper tray is empty Avoid mixing loaded paper and new paper par ticularly with different paper types Printouts with high printing density e g due to complex graphics can remain damp for a longer time Leave the printout in the printout tray for 30 to 60 seconds to dry UOIZLI LISU lt N ed U IL o z fe U E 2 Loading Photo Paper 3 The original photo paper was specially de p ginal p pap P r signed for your multifunction machine in or der to achieve the best possible printing quality and durability If you use other types of paper it is possible that the paper could be drawn in in correctly or the ink could smudge You can order original photo paper from our order service see the back side of this user manual Lay the photo paper in the paper tray with the coated side glossy side facing down and the short side out inserting it until it reaches the stop Also enclose 10x15 paper wit
166. ument appears in the main window of PAPER Port You can save the scan or edit it in a graphics program e g PHotTo IMpREssIOoN or the OCR software Displaying the Ink Level With the Companion Surre IH you can display the remaining ink level of the ink cartridges on the PC Click on START gt PROGRAMS gt COMPANION SUITE gt COMPANION Surre IH gt SOLUTION CENTER PRINTER The dialog CRYSTAL SOLUTION CENTER appears Crystal Solution Center Crystal Printer The Crystal Solution Center Hekar rou fire a eke bo all sour pry needs Printer Status Hrady hk Lewels Black Hegh Yeld Colar High Yald Firmware Update The firmware defines the basic functions and capabilities of your multifunction machine We constantly strive to implement improvements and innovations With Com PANION SUITE IH you can perform a firmware update I Check our homepage www fax philips com for information on the current firmware version avail able for your multifunction machine 2 The firmware version with which your machine is operating can be checked by clicking on START gt PROGRAMS gt COMPANION SUITE gt COMPANION Surre IH gt Companton UppaTE Device The MFUppatEDEvIceE window appears 5 MFUpdateDevice Update the software of your device e x MFUpdateDevice Firmware File to load q Start upload Versions Information Quit HI 231INS uOluUedWOY sUISH O
167. unction machine was tested and developed for PHILIPS to guarantee complete compatibility with Windows 2000 and Windows XP Cick on Next to continue with the installation Installation of Companion Suite IH 1 0 8 Digital signature Hardware Installation It is possible that a Windows dialog appears during the setup Tha software you ate instaling for this hardware process to signal that the drivers Printers have not passed the Windows logo test The drivers have been thoroughly tested and you can use this software with confidence Click Continue to proceed has not passed Windows Logo testing to verity Re compatibaty with Windows XP Leilene wtw Unis testing is mpeertant j Continuing your installation of this software may impair of destabilize the corect operation of your system ekher immediately of in the future Mictosolt suongly recommends that you stop this installation now and contact the hardware vendor for software that hat passed Windows Logo testing corans Anyway STOP instatsion Installshield 5 Follow the instructions of the installation wizard and restart the PC Do not remove the installation CD from the CD ROM drive until after the PC has restarted Installation of Companion Suite IH 1 0 8 InstallShield Wizard Complete The InstallShield Wizard has successfully installed Companion Suite IH Before you can use the program you must restart your computer IF your de
168. unction machine can save up to ten groups Press MENU OK and OK 6 Telephone Book 2 Enter a group name max 20 characters For in formation on entering characters on your machine see chapter Installation Entering Telephone Number and Name Confirm with OK 3 Load the a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK to add the entry to the group Repeat the process until all members of the group have been added The selected entries are co 99 marked with an arrow End the selection with the button or the 1 button If you would like to delete an entry load it with 4 y and press OK again the entry is removed from the selection SW Z Entries you have added to a group are marked B in the telephone book with L 3 You do not need to include the L in the alphabetic quick search Editing Entries and Groups Press MENU OK O and OK 2 Load a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK 3 Correct the entry and form each step with OK Use 4 y to move the cursor within the entry you can delete characters with C Deleting Entries and Groups Press MENU OK and OK 2 Load a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK 3 Confirm the deletion of the entry or
169. ve an SMS message indicating an Internet address where the MMS message may be retrieved or viewed The data volume for transmissions within the fixed network up to 500kB and to mobile telephones up to 100 kB depends on the provider Contact your telephone provider for more information The transmission time for an MMS message de pends on the modem speed the data volume and the line quality With a transmission rate of 33 600 bps your multifunction machine contributes to keeping the transmission time short Consult your service provider about e which mobile or fixed network providers you can send MMS messages to and which providers you can receive MMS messages from e what costs may be charged for sending and pos sibly for receiving an MMS message e what quantities of data you can transmit e which services and functions are available Sending MMS Messages Create your individual MMS message by entering text and attaching an image of your choice in the formats A4 A5 photo 10x15 or business card size The data volume of your MMS message is limited see also MMS Requirements Also note the format restrictions for mobile devices For detailed information contact your telephone provider Press BA and use 4 q to select MMS Confirm with OK 2 Enter the desired text or at least a single space to send your image file as an attachment Fold open the cover for the letter keypad To enter upper
170. ver the data are transmitted with greater reliability Press MENU OK and OK 2 Use 4 y to select OM and confirm with OK The overseas function is activated SV p Return to the last menu entry with C return to the starting mode with Display Information Configure which information should be shown on the display during transmission I Press MENU OK and OK 2 Use 4 y to select one of the following options SFEEL The transmission speed is displayed PAGE HUMBER The page number of the page cur rently being sent is displayed 3 Confirm with OK 8 Fax SV p Return to the last menu entry with C return to the starting mode with Printing the Header Your multifunction machines creates a separate sender identification for incoming faxes However you can also accept the header of the sender Press MENU OK DQO and OK 2 Use 4 q to select OFF and confirm with OK The header of the sender is accepted SV p Return to the last menu entry with C return G to the starting mode with Reception Speed If you frequently receive fax messages from networks with poor line quality you can reduce the reception speed Press MENU OK 2 and OK 2 Use 4 y to select the desired reception speed Con firm with OK SV p Return to the last menu entry with C return G to the starting mode with E C M Your multifunction machine is equipped with Er ror Correc
171. vice is already connected to your computer it will automatically be detected the next time you start your computer If itis not yet connected wait for the computer to reboot before connecting it Yes want to restart my computer now No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the installation you can remove the CD ROM after you haye restarted the computer 2 Installing the Driver and Software 6 USB Connection Only after restarting should you connect your multifunction machine to the PC with a USB cable 7 Final installation for Windows 2000 XP users see Installing All Applications step 10 Example Paper Port with ONE TOUCH I Select Paper Port by clicking on the correspond ing button F Companion ibr TH 1 This with isan PaperPort allowing you to easily view and manage your scanned documents 2 Your PC will now prepare for the installation proc ess Click on Next Configure a user and click on NEXT j PaperPort InstallShield Wizard x Customer Information Please enter your information User Name pm Organization Install this application For Anyone who uses this computer all users grtteenneeeneaseneesseesseensennnennneenenenen Installshield lt Back Next gt Cancel 3 The installation program suggests folder to install PAPER Port into You can select a different destina tion fo
172. wn above it Next line insert line breaks SMS Crystal 660 depending on country and network Ove rview MMS Crystal 660 depending on country and network Package Contents The following parts are included in the package Multifunction machine Printout tray Two ink cartridges black and colour User manual Installation guide Installation CD country specific Telephone cord with plug country specific USB cable country specific package contents WLAN adapter country specific package contents Sample paper country specific pack age contents SV w If a part is missing that is not one of the coun try specific items or if parts are damaged please contact your retailer or our customer serv ice see back side of this user manual Power cord with plug Setting Up the Multifunction Machine Remove the transport protection e g tape Any sticker can be pulled off without leaving any resi due Set up your machine so that the socket is easily accessible because your multifunction machine does not have an on off button To disconnect your machine from the power supply pull the power plug out of the socket see the chapter Safety Instructions 2 Insert the printout tray into the slot provided in the paper output until reaching the stop 3 Pull the printout tray as far out as possible and fold the paper stopper up to prevent a paper jam Loa
173. y deleting the messages Press MENU OK and OK 2 Use 4 y to select which SMS messages you would like to delete SELECT Press OK and use 4 y to select the message that should be deleted Confirm with OK FECE IVED Confirm with OK All read messages will be deleted ALL Press OK All saved messages will be deleted Please note that not only SMS messages are deleted from the message memory but notifi cation SMS MMS messages as well see chapter MMS Clearing the Message Memory 9 SMS Sending SMS Messages to E mail or Fax depending on country and network You can send SMS messages to an e mail address or as fax transmissions to a fax machine SMS Messages to E Mail Press W E twice or MENU OK OC and OK Enter the text as described under Sending SMS Messages Press OK 2 Use y to select E MAIL and confirm with OK 3 Enter the e mail address of the recipient or select an entry from the telephone book M fh Please note that e mail addresses cannot con tain any spaces 4 After entering the e mail address press W your SMS message is sent SMS Messages to Fax Press D H twice or MENU OK and OK Enter the text as described under Sending SMS Messages Press OK 2 Use 4 y to select FAH and confirm with OK 3 Enter the fax number of the recipient or select an entry from the telephone book M 4 After entering the telephone number press 4 your SMS message is
174. y in forms you about the memory status p After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise incoming faxes will not be printed out completely and will be lost Set the paper format and the paper type with the functions 241 and 242 so that your multifunction machine recog nises the type of paper loaded Printing Multiple Copies You can apply settings to your fax machine in advance to print out multiple copies of fax transmissions upon reception Press MENU OK and OK Enter the de sired number to Q and press OK Sorted Printouts A multi page fax is sorted by the page number when printed The pages that were received last will be printed first You have the option of turning this function off Press MENU OK 3 5 and OK Use 4 y to select OFF To activate it select OM Confirm with OK 8 Fax Setting Advanced Reception Options If you have installed the included software package and connected your machine to a PC you can configure whether you would like to receive faxes on the PC and or on the machine see section PC Functions Using ComPANION SulTE IH Faxing Faxes will be received with the built in mo dem of the multifunction machine It is not possible to receive colour faxes on the PC Press MENU OK and OK 2 Use 4 y to select the desired option Citt Faxes will be received exclusively on the PC CIF F Faxes will be received

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