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User Manual - Mennen Medical

1. HemoCIS Figure 5 9 Year schedule panel 5 10 Scheduler Inserting information to the Scheduler Q gt To insert information to the scheduler Select a Day panel Click with the left mouse on the time to be scheduled Use the right mouse to open a drop down menu e New Procedure e Cancel procedure e New Event e New All day Event New Recurring Event Today Go to Date Resources Layout Editor New Procedure AQ gt To insert new procedure Use either the drop down menu or Click on the New Procedure box under the calendar A Schedule New Procedure panel opens Scheduler Schedule new Procedure Patient Data Procedure Details Select Patient 4 Procedure Room Room 1 Physician M Dicom worist Ta Extended List Procedure Patient ID HIS Query Start Time 01 09 2011 11 30 00 End Time 01 09 2011 12 00 00 C New Patient C New Case o oa E uU D e a v z o 3 D o o Uu HemoCIS C Export Figure 5 10 Schedule new procedure panel 1 Select a patient See chapter 6 Register a New Patient on page 6 5 You can either select a patient from the list or Get a patient from DICOM list or Use HIS Query If 1t is a new patient click on new patient and fill the patient information 2 Insert Case Click on New case to insert the case information 3 Export After filling the in
2. fe Insert Signature Figure 7 2 Categories List by order e Click on the Save Configuration icon m This will open an input box for the new configuration name Insert a name and press OK Input Box New Schema Name NEW Report Manager This will open a box requiring a password Insert the Administrator Manager password and press OK Input Box Enter password 4n The new name will now become one of the report configuration options Category Types Patient Each report includes as a default the patient demographic data This data is entered under the category named Patient The corresponding template in which the data can be formatted can be found in the Template Patient THE HOSPITAL Cardiovascular Laboratories Cardiac Catheteriz ation R eport Patient Name Date of Buth Medical Record Age Gender Date of Procedure BSA Case ID Height cm Weight kg Room Fluoro Time Attending Assisting Figure 7 3 Example of the template word file Patient Signature To insert a designated location for a signature click on the signature icon It is possible to insert signatures in several locations for example a signature can be inserted after the pressure measurements and an additional signature can be inserted at the end of the word report In this case the list of categories will look like this Report Manager Example Let us take an example of a report that consists of the following ca
3. 2354234 111000111000 e New Patient e Patient Folder io Delete Patients Figure 2 2 Patient Files Listed Alphabetically actual patients Male F Female Male Male Male Female Male Note To keep patient privacy all Patient names and ID are not real names of 03 0518 d 12 8 tete 12 T 10 05 20 01 01 18 UREA 17 0871 5 03 18 With the Patient Files listed alphabetically you can easily find the required file by scrolling through the list Alternatively you may prefer to use a faster method as follows m gt To find a Patient File 1 Use the Search area at the upper left of the patient list of the screen select Last Name from the drop down list of Available Fields on the left Search Available Fields Find Text bmw o Figure 2 3 Search Patient box C Whole words only HemoCis plus Overview 2 Type the details of the record you require in the Find Text window on the right see Figure 2 3 3 Click Find the search commences When the search is complete the Patient File Select screen is displayed the cursor has jumped to the relevant record which now appears highlighted in the list 4 Double click on the highlighted record Case information for the selected patient is displayed 13 Note It is possible to refine the search and locate a record by typing only the first few characters of a name for example Gal instead of Galver For full details
4. laaz 29 01 2007 v 2910142007 29 01 2007 3 ES m Save Q ena Send Notes IE Report 10 Procedure Procedures i Procedures History C st Started Procedure T Date Ti 7 PEE e Time Case Ended Total Case Time Patient Folder e Angiography 18 02 2007 10 41 00 Medications Mj Combined Right amp Left He 18 02 2007 10 41 00 Physician Paged Physician Arrived Equipments Billing Pressures Fluoro Time T Contrast Type Estimated Exposure esistance Calc Yital Signs Oximetry Valve Account Number XYu Pediatric Results Pediatric Calculation HemoCIS Diagnostic Intervention 10 24 33 13 05 55 02 41 44 21 Mins MI Non Ionic Gyms Shunts Admit Status Outpatient Procedure Status Elective Procedure Type Diagnostic Figure 6 10 Patient Categories List Procedures To view the History click on the Procedures History tab Patient List Cristina BAT MRN 20376420 DER Cristina BAT MRN 20376420 Admission Date Procedure Date Discharge Date 30 01 2007 30 01 2007 A Send Notes Report Procedures Histor Procedures Y Case Started 11 12 41 a y amp Drag a column header here to group by that coli Case Ended 12 26 30 Case Date Procedure 1071172005 Vascular Access PICC Total Case Time 01 13 Medications 03 07 2006 Vascular Access PICC Patient Folder Vascular Access Broviac Physician Paged
5. CPT ICD 9 CPT Current Procedural Terminology codes are numbers assigned to every task and service a medical practitioner may provide to a patient including medical surgical and diagnostic services They are then used by insurers to determine the amount of reimbursement that a practitioner will receive by an insurer Since everyone uses the same codes to mean the same thing they ensure uniformity ICD means International Statistical Classifications of Diseases ICD codes are alphanumeric designations given to every diagnosis description of symptoms and cause of death attributed to human beings Delete L3 gt To delete an Item Mark an item and click Delete A Warning panel will open Click OK to delete or Cancel to exit 10 13 Administrator Warning A Are you sure you want to delete this item LJ 2 To delete a Branch Mark a branch and click Edit A Warning panel will open Click OK to delete or Cancel to exit Warning ATTENTION You are about to delete ALL the entries For the ENTIRE Branch Are you want to proceed with the Deletion All Entries in this Branch will be removed i Cancel Find q gt To find a branch or an item Select a Category Click on Find icon A Find panel will open 10 14 Administrator Administrator Menu Ce D mennen e n i dd KARJA t New Branch e New Item E Edit Q Delete eS LP ig E User Manager li ll E e E Ge Categories Catalog
6. Report Category Template Word Files Report Field Bookmark Name PO2 Used Saturation PV PC_PVSSAT Sat Used Saturation PV PC_PVSSITE Site Used Saturation PV PC_PVSTIME Time QP QS PC_QPQS Used Pressures SA PC_SARMEAN Mean Used Pressures SA PC_SARSITE Site Used Pressures SA PC_SARTIME Time Used Saturation SA PC SASPO2 PO2 Used Saturation SA PC SASSAT Sat Pediatric Calc pediatriccalculation doc Used Saturation SA PC_SASSITE Site Used Saturation SA PC_SASTIME Time SBF PC SBF SBF Index PC_SBFI Shunt Left to Right PC SHUNTLR Shunt Right to Left PC SHUNTRL SVR Index PC SVRI Previous Proc prevproc doc Previous Proc HPP NAME Proc Type proceduretypes doc CPT PRT CPT ICD PRT ICD Procedure Name PRT NAME Time PRT TIME PV Left Pressure pvleft doc A Wave PVL AWAVE Condition PVL CONDITION Mean PVL MEAN Time PVL TIME V Wave PVL VWAVE PV Right pvright doc A Wave PVR AWAVE Pressure Condition PVR CONDITION Mean PVR MEAN Time PVR TIME V Wave PVR VWAVE PW Pressure pwpressure doc A Wave PWP AWAVE Condition PWP CONDITION 7 2 Report Manager Report Category Template Word Files Report Field Bookmark Name Mean PWP_MEAN Time PWP_TIME V Wave PWP_VWAVE RA Pressure rapressure doc A Wave RAP AWAVE Condition RAP CONDITION Mean RAP MEAN Time RAP TIME V Wave RAP VWAVE Resi
7. mennen M medical HemoCIS plus Clinical Database System USER MANUAL DDC 960 007 Rev A June 2012 Cc 0473 Conformity according to the Council Directive 93 42 EEC as amended by 2007 47 ECconcerning Medical Devices Manufacturer s Name iia Mennen Medical Ltd 4 Ha Yarden Street Yavne P O Box 102 Rehovot 76100 Israel Phone 972 8 9323333 Fax 972 8 9328510 European Representative Charter Kontron Limited Unit 18 Avant Business Center 21 Denbigh Road Milton Keynes MK1 1DT UK Phone 44 1908 646070 Fax 44 1908 646030 US Representative Mennen Medical Corp 950 Industrial Blvd Southampton PA 18966 4070 USA Phone 215 259 1020 Fax 215 675 6212 Publication No DDC 960 002 Revision Rev A June 2012 Copyright 2012 by Mennen Medical Ltd All RIGHTS RESERVED Registered trademarks are the intellectual property of their respective holders Table of Contents Chapter 1 Introduction to HemoCis plus esses eee 1 1 Introductions PTS Tr mr rU 1 1 HemoCis plus User Interface eee oe wisis diee eae RAR RS 1 2 Conventions Used in this Guide lt lt b ER E eqs re he EF UR Ad 1 3 Special HemoCis plus Features ess sess nnne nennen eene enin ennt nnn 1 5 Chapter2 HemoCis plus Overview iae saec daa 2 1 Introduction nreno iiaea O TM 2 1 E TES E E E E rdM Deep UD Rd ERU 2 1 HeinoCis plus Data 00 A oiai iae a e teer T a Neo Rd 2 1 Chapter Getting Started
8. S Allergy Look For Find Now Panga 1 Angiographic Search Direction Search Direction Search Options 42 Case Times S Forward S Focused Item Case sensitive E Case Totals O Backward O Always Start Over E Whole words only cath Comments 1 Eb indications Complications E Cyanosis 5555 56666666 E Diagnosis 7777777777 aaa vy 2 E 1 Eb Indications fie Recycle Bin Laboratory Result amp Medications amp Physicians ET Previous Procedur E Procedure Risk Factors A staff N 4 User Notes 1 N 4 User Notes 2 3 User Notes 3 N 4 User Notes 4 LE User Notes 5 E Fields Definition Conscious Sedatioi p Equipment km v a y E a S rm a c E lt a HemoCIS Figure 10 13 Administrator Menu with Search panel 10 15 Administrator Search Criteria The following search criteria are available e Search Direction Forward or Backward e Search Direction Focused Item or Always Start Over e Search Option Case Sensitive or Whole Words Only Find Item in Indications x Look for A FedNow Search Drecton Search Direction Search Options Forward S Focused Item O Case senskive O Backward C Always Start Over C Whole words orby Figure 10 14 Search panel in Administrator menu Case Sensitive Will make the search sensitive to Upper or Lower case letter Whole Word Will make the search for a whole word Not
9. deed EEE Ed Orders 4 Entries y 123wequel2 BADI Femostop 30 21 11 2010 W L Gore 25mm Helex Device 30 21 11 2010 Sterile Cath Tray 30 21 11 2010 Argon 0 035 50 Wire 30 21 11 2010 J amp J 30mm 8 12mm Stent 30 21 11 2010 Cordis 9f MPA1 Guide Catheter 30 21 11 2010 test equip 30 21 11 2010 3 18 08 2011 4 14 09 2011 i j 14 09 2011 test111 Inventory Manager HemoCIS Figure 8 3 View Entry To make a new Entry Note Entries can be either per order or manual Click on the Entry icon to insert a new entry e This opens an Order form e Fill in The Order number The Ordering person A list of items to be ordered 1 Double click on an item on the list 2 The item appears under the inventory label with blue background Inventory 3 Click on Y or on Inventory label to add the item to the order list 4 Insert the Quantity 5 Repeat 1 2 3 4 to add another item to the order list 6 A list of items with a cost summary is shown L3 To view the items in the selected Order Click on the arrow on the Inventory blue label This opens two options All and Custom Select All to open the whole list of the selected order number Or select Custom to search for an item in the selected order number L3 gt To view a full list of the inventory items Click on the arrow in the space under the Inventory label This will open a list of all inventory items The list has columns for Vendor Inventor
10. refer to the step by step instructions Locate a specific patient in Page 6 2 Clinical Information Management HemoCis plus may be used to store large volumes of clinical information that can be easily retrieved and effectively utilized in numerous ways The fast and reliable capabilities of the system help you perform many important functions the advantages of which include Improved Utilization of Cathlab Facilities less down time Effective Case Management the big picture at a glance Thorough Inventory Control automatic stock calculation Accurate Patient Billing charges automatically billed Functional Statistical Analysis reports instantly updated Within a busy hospital environment the effective management of patient data is paramount In the Cathlab this of particular significance due to the inherent complexities of cardiac procedures and to the large volumes of data acquired during each case Further advantages of using HemoCis plus in this situation are listed below HemoCis plus Overview Speed Quick access to information no need to wait for patient notes to arrive from another department Rapid information retrieval as and how you want it Continuous Update System operates in real time This ensures you work with the latest information Integration System operates within a network communicates with all Cathlabs simultaneously Many users can access data at the same tim
11. 3 Risk Factors Figure 10 4 Administrator Category Catalog Open the Categories Catalogs to access the catalogs created by Mennen or to create your own catalogs L3 gt To create or modify a catalog select the relevant catalog and use the control icons to customize the catalog 10 5 Administrator Administrator Menu DOS A gg Administrator Manager e irs 1 7 n wv Srv i I vcn Fe ov ooh igen ten Er Yom FP S TEEN E Ga Categories Catalog Ue Allergy Adhesives Tape A Allergy Angiographic WEY New Branch J Case Times V3 New Branch Po New Branch ES Case Totals New Branch Y Cath Comments 2 New Branch M ik V7 New Branch 222 Complications E Waste Bin 7 Conscious Sedatio XS test 1 A E 1 Other 2 Diagnosis Benzoine P Betadine Contrast Indications Demerol Equipment L a 2 m E m bm Led m i ma E E 3 lt E Laboratory Result Food Allergy Iodine E Medications Latex E Physicians Lidocaine T A Morphine Lt Previous Procedur NKDA E Procedure pee rae x lew Note Risk Factors New Note A Staff New Note New Note E User Notes 1 PCN 7 User Notes 2 Shellfish T Sulfa Drugs S User Notes 3 9 Recycle Bin E User Notes 4 N 4 User Notes 5 H Fields Definition v ill gt HemoCIS Figure 10 5 Administrator c ategory catalog with Allergy details Icon
12. Administrator Administrator Menu 7 mennen Li ggg Administrator Manager di i User Manager i le Categories Catalog El VJ New Branch Fields Definition Y Waste Bin 7 6 West Admit Location ED Admit Status NICU New Note Cities OR Outpatient Holding PICU Wonder B Recycle Bin Insurance Provider EH Countries Prep Sites Procedure Status Procedure Type Races Vendors e Settings E 7 a m E m E bm e du m E I E E 5 HemoCIS Figure 10 18 Administrator panel Field Definition 10 20 Administrator Administrator Setting Menu Rooms Use the Settings to enter a New room Room name and IP address Administrator Menu A I gs Administrator Manager Il 4 p FES New Fag Delete Z Edit ea Coy eg User Manager H Ge Categories Catalog Room Number Room Name Host Name IP Address Status room 1 Cathlab 1 212 199 253 xx We Enabled Fields Definition 2 room 2 Room 2 212 199 253 yy Enabled Admit Location 4 XVU mmxvit 212 199 253 17 W Enabled Admit Status Cities Countries Gender Insurance Provider Prep Sites Procedure Status ha Y a n z o la zl Eod f im E 3 Procedure Type Races Vendors H e Settings HFS Rooms t Options 3 Z Vessels Order HemoCIS Total 3 Figure 10 19 Administrator Room se
13. Equipment W Medical Record Numb Social Security Numbe v Last Name 2 lick here to define a filte A rer A b Total 2 E Gender Female Total 1 391 Bo Total 1 391 MEME Gender Male Total 1 438 EH Physician Total 427 _ Fr Total 427 E Physician Caj Erk MD Total 21 xx n Sa Y Total 21 MM Physician Civ Tev MD Total 35 Total 35 H Physician Irb Nah MD Total 219 Total 219 E Physician Noj Mor MD Total 612 Total 612 E Physician Nor Nat MD Total 63 Total 63 E Physician Ral Ohr MD Total 10 n Total 10 WwW 8 Physician Uam Ahs MD Total 51 O Total 51 Total 1 438 PSB amp Gender Mascul Total 2 YU Total 2 T SS i Total 2 833 Figure 9 12 List grouped by Gender and than by Physician Statistical Reports 9 10 Statistical Reports Viewing of Statistical list LJ To view the patient list in each of the groups click on the box to the left of the group The box will convert to and the list of all patients within the group is revealed See Figure 9 13 for an example of a list of patients with complications arranged per procedure date Complications Statistical Report Bs 2 w S Cu EES NAS 5058 SR m A AO 5H 3 Complication LastName First Name Da
14. Modify a Scheduled Procedure Time Find an Equipment Item Add a New Room Delete a Room Filter an Order List Print a Schedule Procedures Report e Save a Low Stock Items Report HemoCis plus provides numerous options for sorting and finding data For example you may wish to quickly find a Patient File for a patient whose last name you know in a list containing hundreds of names You can achieve this easily in several ways one of which is to change the layout of the Patient List Select screen so that it is displayed with all Last Names appearing in the first column Last Name First Name O Middle Name O Location MRN SSM Gender Date of Birth O Height cm O weight ka Oesa O 02 Cons Est O Address Line1 O Address L2 O Postal Code O City O State O Country O Phone Home O Phone Work O Insurance Provider O Insurance Exp Date Last Case Date occurance id Figure 2 1 Available columns and column sequence Patient List emen AI medica Search Available Fields Last Name Find Text whole words only O Filter O From Show Cases 5 All HemoCis plus Overview Last Year 20 11 2006 Te 29 01 2007 Loc Patient List TERT JONATHAN BRIAN Ibrahim GREG Total 1 O creer Sia lick here to define a filter 01111000000 ccc 111 5112602 2151 2241 140487 24605620 111000111000 30741520 30580001 52 56988810
15. This tool enables the user to design a final report beginning with the type of data entered into the final report and up to the formatting of the report including the hospital logo etc The report Manager enables the user to print out a final report integrating all some of the clinical data of the patient Multiple report configurations can be saved so that the user can decide per report which configuration suits his needs To activate the Report Manager click on the Report icon in the Patient Folder gt Zren d Report This will request a Name and Password and will open the Report Manager The Report Manager is divided into two parts a The patient list b The categories list for the Report Configuration set up Click on the amp lies to open the Report Configuration section 4 Report Manager File Reports Template Editor 3 Report Manager m Z d A Configuration New Report E Pe R end F Draft Cases Draft Reports Case Id Procedure Date Last Name First Name Medical Record Num Date of Birth Social Security Patient 88038 06 03 1998 BAULL JOSHUA 001070073 09 07 1997 li st d 94771 09 12 1994 BAUMAN AUSTIN 000944917 02 06 1994 la WAPA Report ESSERE Procedures Hemodynamic v Proc Type 140 Pressure O Indication OLS Pressure je EJ Notes Coronary Tree Dia Note Right Dom Diag i Left Dom Diag A Diagnosis Co Dom Diag RA pressure O Cath Comments ressurt M Angiographic O
16. 01 2011 vi y Patient Folder Pressures CO Resistance Calc Resistance Yital Signs ximetry Valve Shunts Pediatric Calculation HemoCIS Diagnostic Intervention XYu Pediatric Results gt AAA P Dor Send Notes lt 7 Report 900100 Procedure Procedures Procedures History Case Started Case Ended Date Time 3 Procedure Type Total Case Time Physician Paged Physician Arrived Fluoro Time T Contrast Type Estimated Exposure Non Ionic 2 Gyms Account Number Admit Status Procedure Status Procedure Type Figure 4 1 Patient folder Typing Text Many HemoCis plus data fields are case sensitive It is advisable to maintain consistency when typing free text for example an initial capital at the beginning of a word or name Consistency is important because when performing a Search for example for an Inventory item the search is also case sensitive In certain data fields however such as Patient Last Name the first letter automatically appears capitalized 1 e as Goodman not goodman AN Deleting Text Caution Text is Case Sensitive Search will fail if Capital or low case is disregarded The way in which text is deleted from a data field depends upon the type of field In a free text entry for example Patient Name field pressing the Backspace key lt will delete characters to the left of the cursor pressin
17. 9 u Sa 9 E Uv xL Figure 3 1 HemoCis plus Main Screen Getting Started The ability to access a HemoCis plus application is dependent upon user passwords and privileges this is detected by the system when a user logs in using a name and password If a person does not have authority to use a particular application access will be denied the relevant icon is then inactive and appears on the Main Screen as light grey in color Main Screen Icons The following briefly describes the applications associated with each Main Screen icon For further information on using a particular application refer to the individual chapters in this User Guide e Inventory For monitoring stock levels ordering stock and equipment billing e Scheduler HemoCis plus Scheduler provides the solution to total management of Cathlab procedure scheduling e Patients List The HemoCis plus Patient List application simplifies all aspects of patient file management using specially designed Smart Tabs to organize large volumes of data in a logical and clinically applicable manner e Statistical Reports For generating many different types of reports using user defined parameters Reports may be viewed on the screen e Administrator For use by the System Administrator to set all user defined parameters and to configure the system according to individual requirements e Quit Used to exit the program You are now ready to proceed to Chapter
18. Address City Country Postal Code Phone Home Phone Work y Insurance Provider Insurance Exp Date HemoCIS Figure 6 7 Patient Folder Register a New Patient The red boxes must be filled The boxes that have an arrow such as Race Gender Admit Status Location City and Country can be selected from lists prepared by the Administrator manager Also Risk Factors Allergies and Previous Procedures are taken from lists prepared by the Administrator manager Patient Folder The Patient Folder contains all the data that relates to a given patient case It also covers History of previous procedures of a patient The Patient folder includes also the Patient Reporting tools the Mennen Medical Horizon XVu or SE systems Vlad PCI MRN pcipci Gy memen ng ig Send Reg Prev Nex Q Vlad PCI MRN pcipci Case ID Admission Date Procedure Date Discharge Date 12 04 2010 1 12343210099 EA 12 04 2010 w 12 04 2010 x S m Save Q Cancel Send Notes ro Report 00 1 Procedure a o Procedures Procedures History o V Procedure Type Date Time Patient Folder Medications Equipments Billing Pressures CO Resistance Calc Resistance Yital Signs Oximetry Yalve Shunts SE Pediatric Results Pediatric Calculation HemoCIS Diagnostic Intervention i E 3 Case Started Case Ended Total Case Time Physician Paged Physician Arrived
19. Allergies Statistical Report Complications Statistical Report Patient Diagnosis Patient Equipments Patient Indications Patient Medications Patient Prev Proc Patient Procedures Patient Risk Factors Patient Staff Figure 9 1 Basic preconfigured patient lists The lists created by Mennen Medical and marked by a lock icon 5 can be manipulated and stored under user defined labels that are marked by a icon and are open to changes refer to Mennen Medical s main office to get customized lists per their specific requirement The default lists are Allergies Statistical Report Complication Statistical Report Patient Diagnosis Patient Indication Patient Lab Results Patient Medication Patient Previous Procedures Patient Procedure Patient Risk Factors Patient Staff List Manipulation The list below Figure 9 2 shows a list of all patients treated in a sample hospital organized by their diagnosis Note The names and IDs are not real patient names Patient Diagnosis yA mennen Statistical Reports The following are the Mennen Medical default lists Users that need additional lists should Total 322 4 Figure 9 2 List of diagnosis of all patients treated in the virtual department Ep n 33 Diagnosis Case ID Medical Record Numb Social Security Numbe gt Last Name First Name 7 h ha p ustara Operation 107 011 33773100 Ing WILLIAM i Transposition of Gr
20. Lo New Item New Branch New Item j al ala ja e mu Find Copy Cut Paste Preview Print Up one level ry Save amp Introduction to HemoCis plus Save Save as Export Excel changes new Special HemoCis plus Features The following HemoCis plus applications have certain unique features designed to facilitate efficient database management Scheduler A special HemoCis plus feature is the procedure scheduling application Scheduler operates in real time and has direct communication with a number of Mennen Medical Cathlab rooms it is dynamically updated and therefore requires no routine management Patient File HemoCis plus provides access to different locations within a patient file admitting new patients and opening a new case for patients already stored in the database Patient Folder stores all the data and results of catheterization procedures with the results of the last procedure and the history of previous procedures Manipulation of the Patient file is facilitated by the use of shortcut icons to save modify or delete database record To prevent the need to insert data by free text a variety of pre prepared lists of all procedure variables is available and can be customized by the Administrator Patient File Tabs HemoCis plus Tabs are used to take you straight to the data you require It is not necessary to scroll through long l
21. Mor MD Outpatient 7 3 3 AE Transpostion of Great arteries Female 0 636 Interventional Elective Noj Mor MD Outpatient 7 3 3 IE Conal Septal Malagnment VSD Female 0 636 Interventional Elective Noj Mor MD Outpatient 7 3 3 Heart Transplant Female 0 498 Noj Mor MD 6 2 2 LUE Heart Transplant Female 0 498 Noj Mor MD Outpatient 6 1 2 Pei Heart Transplant Female 0 498 Noj Mor MD 6 1 2 Total 322 el Figure 9 9 Patient Diagnosis list with open filter boxes L3 gt To filter by letter or string e In the filter row insert one letter to filter the list and show only the items starting with the inserted letter o For example if you insert the letter B on top of the physician column the list will include only the physicians with names starting with a Capital B o Note The filter lettering is case sensitive Example no doctor will be shown if US first letter is b and not capital B e Use _ under score to represent any single character o For Example C will show words with 4 characters C in the beginning and three characters after e Use after a series of characters to search for items starting with these characters o For Example Bu will show all words starting with Bu without respect of word length e Use before and after a series of characters to search for names consisting of the characters between the marks Statistical Query building Introduction The report manager allows to group data by any of parameters tha
22. Tm 1 123 4 s 6 7 8 910 111213141516 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Scheduler EEE 2011 20 NA DNA 1 2345678 91011121314 15 161718192021 22 232425262728 29 3031 23073 9893 98 Scheduler 11 os New Procedure Edit Procedure Be 13 14 159 16 TE 18 19 20 oo Figure 5 1 Scheduler panel The panel has several function areas gt Menu consisting of File View Options Rooms gt Hourly scheduled columns for each available room gt Two month calendar Top Left gt Icons for 1 5 7 31 days of calendar gt A Time Grid icon organizing the information with time on the X Axis gt Anicon for one year schedule gt Two switches are available for New procedures or Edit Procedure Scheduler Using the menu File Export Export the report of scheduled procedures in Excel Text Html or Xml format Exit Exit from the Scheduler to the main menu View This opens a list that is equivalent to the days icons under the two month calendar View the schedule in either e Day e Work Week 5 days a week e Week 7 days a week e Month e Year e Go to date This will open a Go to Date box see below Options This has the list of options available for various interval schedules Mark with the tag the options you wish to activate Interval Tag Options Day X All day Event container Always show Event
23. as Opened if not yet performed or Closed if already ordered Note Order Type may appear as Manual or Auto if ordered automatically because of low stock as per Administrator stock level definition Inventory Inventory Manager TER 15 05 2007 ccc ddd i 000003 18 05 2007 ddd aga 44 000004 12 05 2007 hhh iii 0000006 16 05 2007 y36ryery 0000007 16 05 2007 sdfsadfasfd 000008 16 05 2007 etwrhwhwh 0000010 16 05 2007 6547897 0000011 16 05 2007 srfgfqef 0000014 17 05 2007 kjhkjhkjh 00000017 20 05 2007 w4t34twt 8273912879 12 08 2007 wewergewg is qwrqwr 15 08 2007 123weqwel2 03 06 2009 123weq 1 18 08 2010 yina LI 9 I o E 9 HemoCIS A Closed manual ii Opened manual amp Opened manual II Closed manual J Closed manual E Closed manual amp Closed manual Ej Closed manual Aj Closed manual amp Closed manual a Closed manual El Opened manual amp Closed auto Opened manual Figure 8 1 Inventory Manager panel To make a new order Click on the icon This opens an Order form Fill in The Order number The Ordering person A list of items to be ordered 1 Double click on an item on the list 2 The item appears under the inventory label with blue background 3 Click on Y or on Inventory label to add the item to the order list 4 Insert the Quantity 5 Repeat 1 2 3 4 to add another item to the order list 6 A list of items with a co
24. exercise treadmill test which showed at low levels of exercise his HR rose gt 150 bpm he developed Ytach vfib and was shocked for a 3rd time At that time a muscle biopsy was done which showed a mitochondrial disorder Since July 2006 he has had several episodes of Vfib wy Firing of his AICD In past Few weeks he has been admitted with 2 episodes of Vfib arrest s p firing of AICD He was started on amiodarone after the 1st hospitalization He had an echo 12 6 06 which showed a giant left atrium amp severe RA dilation LYH wilow nl shortening Gm Figure 6 6 Summary Register a New Patient A new patient can be inserted manually or received for external list Register New Patient from external lists Use the arrow at the side of the New Patient icon to get patient data from either Patient List e DICOM List e HIS Query or e Extended list a list of patients US Note Interface to DICOM or HIS will require customizing Contact Mennen Medical Service to get customizing offer Register a New Patient manually Use the New Patient icon under the list to open a Register New Patient panel Register a New Patient T mennen lA il Save Q Cancel ap Send Registration Qe Open Patient Record Last Name First Name Middle Name Patient Name Medical Record Number 21 Date of Birth v Race Social Security Number Age Gender Height Risk Factors Patient Folder ss Weight Location
25. into sign and a box or boxes showing the cases is are opened Patient List T mennen Search Show Cases Available Fields Find Text Gal Last Name Paupst O Filter Last Year vi Whole words only Find Next OFrom 20 11 2006 s To 29 01 2007 _ w Patients 3 Last Name 2 First Name i SSN Gender Date of Birth Last Case Date 7 Click here to define a filter 11 01 2007 01 12 2003 Larry Rhodes MD Jondavid Menteer MD Patient List 12 12 2006 Brian Hanna MD G PAVLOVICH GARRETT 000847158 Mae 29 12 1988 16 0 1992 PAVLOVICH WILLIAM 000937321 Male 10 09 1994 13 04 1995 ll Pak dane 002061225 Female 27 01 2001 07 09 2001 Pawlikowski Stephanie 001462429 Female 08 08 1989 16 11 1998 s RAYAN JACELYNN 001019406 Female 13 08 1978 12 09 1996 1 Pa 000820934 Female 29 04 1990 17 10 2002 M ACT 03 202 LEL 40nc one na nnr HemoCIS Figure 6 4 Patient List Case Details Patient List Details of the Case notes or Summary can be viewed by opening the relevant box Hemoglobin 14 5 g dL from patient chart Venous Blood Gas SVC 7 415 43 5 29 6 27 3 2 3 56 99 5 ACT 180 seconds Hemoglobin 11 1 g dL Na 132 5 mmol L K 3 67mmol L Ca 1 15 mmol L Glucose 94 mg dL Hemoglobin 13 7 g dL 10 31 14 Cath comments Baseline vital signs Pulse Ox 97 HR 72 bpm Resp rate 20 min NIBF 10 31 15 Cath comments Blood available
26. mandas pista lll be Rast idus og o fa UU 3 1 Howto Dsethis Guide oc eit tend tatc bed o o T 3 1 IS ios e PPP RP DM tat AM Een io nba tuns iaap ie e pCI GOLA 3 Basic User Passwords and Privileges eese eene tnnt nennen enne 3 2 Invoking the HemoCis plus Program eese esee enne nente nennen eene nnne 3 2 Chapter 4 HemoCis plus Operating Instructions eee 4 Overview of Operating Instructions eese dated e rp ata aa Pe eve pue eu nee Que guts tania a 4 Data Input soda gt edo ipae AE itai ariete iet eden 4 5 ANS A Rd a epa dict cole M ps HEU SUME 4 6 Chapters ccheduler u iso ndn ce nie neta ducdeitdootatus icu ate futodbax iu RD E TERM UE 5 1 Scheduler OVER AAA de OUR cteies 5 1 Using the menil T ara eaae a E o a A Ra E Aa e aa EEEN adia 5 3 Schedule Duration Icons xod cade irt eb lastre A A A VERDE Aa 5 5 Inserting information to the Scheduler eese eene nennen 5 11 Chapter alent Disi oet adu eph a 6 1 IBITOUHCHOH aiii A MEDI ved 6 1 The Patent Ist i iue AA Pere EEE inde DOR n cose A ea 6 1 Pa tient Folder AAA po I dt t o str hai eo ipis ERR ere Up eed c t bed gud 6 6 Patent Report use n RENE ENTE EET 6 12 Chapter Report Manager onset ia bel Gen d 7 1 a A O AN 7 1 Defining a Report Configuration ii dr lar 7 2 Customize Reports TOMES da tiara 7 5 Creating a Patient final VOepOFLU li 7 8 Viewing Patient Reports ia odes er ada AEs aa Ree pet
27. o Ld m las ed 4 Races Vendors FH e Settings HemoCIS Figure 10 15 Administrator panel Field Definition Introduction Field Definitions are prepared for use in Patient Demographics Admit Location Cities Countries Gender Insurance Provider Race Procedures Admit Status Prep Site Procedure Status Procedure type Equipment Vendors Note Only Items are used in the patient information branches are not transferred 10 17 Administrator Edit Items Select one of the following fields Admit Location Admit Status Cities Countries Gender Insurance Provider Prep Site Procedure Status Procedure type Race Select one of the items and click Edit icon O eai This will open the Edit panel Edit Note 2 mennen Vas Name LES Shoreham Note Properties HemoCIS OK Cancel Figure 10 16 Edit Note panel Vendor Edit To Edit a vendor a gt 10 18 Select a Vendor and click the Edit Icon edi An information edit panel opens Fill in the required information Press OK to accept or Cancel to Exit Vendor Edit mm mennen Name m Biosphere Medical Unique ID 61 Address I City wu a dad 9 a n 9 gt State Country Mote HemoCIS OK Cancel Figure 10 17 Edit Vendor panel Field Definition Manipulation Use similar rules as in Categories Catalog Administrator 10 19
28. occurring Event To insert a Re occurring Event e Select the Event day on the scheduler e Use the right mouse to open a drop down menu e Click on New Reoccurring Event e A panel for Event Recurrence is displayed e Fill the table information and press OK This will open the Event information panel where the Event label and information can be set Event recurrence Event time Start WE xj End 08 30 a Duration 30 minutes Recurrence pattern O Daily Recur every Ye a week s on Weekly O Monthly O Yearly Dexion Tie nor Penwot varnot wanor ew or Cnag Range of recurrence j No end date Start 01 09 2011 O End after 110 occurrences O End by 03 11 2011 Cancel Remove recurrence Figure 5 12 Recurrent event control panel a gt Go to Today To get to the Today schedule e Select the any day 5 days 7 day or month on the scheduler e Use the right mouse to open a drop down menu e Click on Today e A one day schedule of Today will be shown Go to This Today This menu item opens when a 7 day or 31 day or Year schedule is used gt 5 14 a To Go to This Today schedule e Select a day on one of the above schedule displays e Use the right mouse to open a drop down menu e Click on Go to This Day Scheduler e A one day schedule of the selected day will be shown Go to Dat gt 0 to Date To Go to a selected date e Put the mouse on any of the sched
29. screens Additional messages are appropriately displayed when required for the completion of a specific task The logical order in which HemoCis plus data is arranged provides you with the ability to quickly retrieve a specific Patient File or to access more detailed information about a group of patients For example you may wish to evaluate the medical and treatment history of one individual or review the records of all patients who have undergone a specific procedure during the last six months HemoCis plus Data The continuously updated flow of information between the Cathlab and HemoCis plus facilitates immediate access to the latest clinical data This may be analyzed and presented in numerous ways depending upon user privileges and the purpose for which the data is required HemoCis plus data is protected by a system of passwords and privileges which prevent unauthorized access either to a particular application or to a specific function Under the control of a System Administrator specified user levels determine the type of access permitted as well as the ability of a user to Add new Edit or Delete information O Q elete O Edit New Delete Edit HemoCis plus Overview Data Manipulation Using the various HemoCis plus applications to input or retrieve data you can easily perform variety functions which typically include Sort a List of Patient Files View a Medical and Treatment History
30. 1 unit PRBCs available 10 31 15 Cath comments Nasal cannula ETCO2 monitored 10 31 15 Cath comments Patient name and MR identified by ID band located on right wrist 10 31 26 Cath comments Patient is breathing room air 10 35 27 Cath comments Child life present 10 42 16 Cath comments Central line right arm PICC line 10 43 39 Cath comments Right neck prepped and draped with usual sterile technique NBP 104 59 76 Sat 95 on room air respiratory present For nitric study Nitric 40ppm room air via nasal cannula NBP 103 62 74 Sat 95 Venous line s pulled pressure held until hemostasis obtained Procedure completed Report called to recovery unit Small sterile band aid applied to access site 10 59 05 Approach Start Access 11 02 37 Approach Right Internal Jugular Vein was entered 10 15 24 Inventory Edwards Transducer manifold 10 15 28 Inventory Sterile Cath Tray lt Figure 6 5 case notes 14 5 y o male w h o mitochondrial disease w cardiomyopathy and a propensity For Vtach fib s p AICD 99 now with intractable arrythmias 2 episodes of Yfib w LOC and firing of AICD in past 3 weeks and a of restrictive cardiomyopathy At the age of 7 y o the pt first presented with a LOC requiring CPR He was evalauted in an EP lab at NEMC where an AICD was placed He had his AICD replaced in 4 03 at SCHC In 2004 he had an episode of LOC while running up the stairs and Firing of AICD x2 He had an
31. 11 12 51 Physician Arrived 11 16 07 Equipments Biling Right Heart Cath Pressures Right Heart Cath Fluoro Time 6 Mins 0 Resistance Calc T Contrast MI Resistance Biopsy Endomyocardial Type Non Ionic ital Signs Estimated Exposure Gyms E Right Heart Cath Oximetr Yalve Yalye Right Heart Cath Account Number Admit Status Procedure Status Shunts XYu Pediatric Results Right Heart Cath Pediatric Calculation Right Heart Cath Procedure Type HemoCIS Diagnostic Intervention Right Heart Cath Figure 6 11 Procedures History as viewed on Patient folder Similar panels can be viewed for each of the items in the list under the Case ID box Categories list e Procedure e Physician Staff Diagnosis Indications Complications Lab Medication Inventory e Equipments e Billing Hemodynamics e Pressures e C O Resistance Calc e Resistance 6 10 Patient List e Vital Signs e Oximetry e Valves e Shunts e SE Pediatric Results e Pediatric calculation Coronary e Diagnostic all data regarding the status of the coronary vessels as diagnosed during a coronary angio procedure The percent of stenosis morphology of the plaque calcification status and type of treatment recommended can be entered here e Intervention all data regarding the PTCA procedure performed This includes the site of the PTCA performed inflation time and pressure of the balloon and type of e
32. 855 96805220 Cla Mason _ Heart Transplant 06 878 96805220 Cla Mason rT Heart Transplant 06 904 96805220 bs Cla Mason a Heart Transplant 106 995 196805220 ida Mason Icons used for list manipulation Save Report Save Report As Cancel Changes Export to Excel Print Preview Page Setup Show Hide Groups panel Show Hide Indicators Show Hide Headers Show Hide Footer panel Show Hide Grid Lines Collapse All Expand All 3000 008028 e Automatic column width Table 9 1 Icon row on top of the patient list Organize by Columns Statistical Reports LJ gt Click the icon to the left of the columns labels to get the list of columns available Figure 9 3 Case ID Medical Record Number Social Security Number Address Line 2 City State Country Postal Code Phone Work Insurance Provider Insurance Exp Date 02 Cons Est Location Last Procedure Date Procedure Date Total Contrast Fluoro Time XRay Exposure Account Number Procedure Type Procedure Status Physician Assisting Referring PCI Physician Admit Status Current Age Current Age Years Procedure Age Procedure Age Years Last Procedure Age Last Procedure Age Years Figure 9 3 List of columns each with select box Statistical Reports Ld Tosimplify the table and show only a limited number of relevant columns uncheck the
33. Atm PCI PRESSURE PCI Site PCI SITE PCI Size mm PCI SIZE Stenosis Post PCI SPOST Stenosis Pre PCI SPRE PCI Inf Time PCI TIME TIMI Post PCI TPOST TIMI Pre PCI TPRE 7 19 Report Manager Report Category Template Word Files Report Field Bookmark Name Pediatric Calc pediatriccalculation doc Condition PC_CONDITION Condition Number PC_CONDNUM Effective PC_EFF Effective Index PC_EFFI Pediatric Report PC_FILE Hemoglobin PC_HGB Used Pressures MV Mean PC_MVRMEAN Used Pressures MV PC_MVRSITE Site Used Pressures MV PC_MVRTIME Time Used Saturation MV PC_MVSPO2 PO2 Pediatric Calc pediatriccalculation doc Used Saturation MV PC_MVSSAT Sat Used Saturation MV PC_MVSSITE Site Used Saturation MV PC_MVSTIME Time 02 Cons PC O2CONS Used Pressures PA PC PARMEAN Mean Used Pressures PA PC PARSITE Site Used Pressures PA PC PARTIME Time Used Saturation PA PC PASPO2 PO2 Used Saturation PA PC PASSAT Sat Used Saturation PA PC PASSITE Site Used Saturation PA PC PASTIME Time PBF PC PBF PBF Index PC PBFI PVR Index PC PVRI Used Pressures PV PC PVRMEAN Mean Used Pressures PV PC PVRSITE Site Used Pressures PV PC PVRTIME Time Used Saturation PV PC PVSPO2 7 20 Report Manager
34. Benzoine un 9 p i g e has a o m o HemoCIS Figure 10 6 Edit panel for general use 10 7 L3 To Edit an item in Equipment List Select the item and click on the Edit icon The detail of the item and the Quantity in stock will appear and allow modification Equipment Edit a mennen General Details 5 Name Baxter 2f 60cm Balloon Embolectomy Catheter Vendor Baxter wi Unique ID Catalog Number Barcode E pa has v im Q Lad T 9 E gt a Quantity Product Information HemoCIS ok Cancel Figure 10 7 Equipment Edit panel L3 gt To Edit an item in Physicians List Select the item and click on the Edit icon Administrator 10 8 Administrator Physicians Edit m mennen General Details Signature amp Name Dr JONAS amp L Unique ID Social Security Number Note tr Mm 2 de has a a 3 E wi gt A a HemoCIS Figure 10 8 Physician Edit panel General On the Physicians Edit panel click on Details to insert Physicians Address and Telephone details 10 9 Administrator Physicians Edit m mennen General Details Signature ies Address Propert ician Country mm gt In a Postal Code Phone home Phone work HemoCIS Figure 10 9 Physician Edit panel Details Use the Signature tab to insert a digital signat
35. Cis Figure 1 1 Typical HemoCis plus System Configuration ae The connection between HemoCis plus and the Cathlabs is in real time therefore data transfer is immediate Information is dynamically updated and since no physical importing and exporting routines are necessary the system provides a superior and automatic solution to the complexities of storing and retrieving clinical information HemoCis plus is a totally integrated fully relational based database All aspects of procedure scheduling inventory monitoring patient file management and recording of procedure outcomes are incorporated in a single system providing easy rapid and efficient input and output of data The system is specially designed to work in a networking environment Advanced network capabilities provide a strong and reliable means of database management This is of particular significance in a busy Cathlab situation where because of the complex nature of diagnostic and interventional cardiac procedures large volumes of information are processed concurrently HemoCis plus supports various user levels Operating parameters are set up and controlled by a System Administrator who allocates passwords and privileges to specific users These may include specialist physicians doctors anesthetists Introduction to HemoCis plus cardiac technicians nurses and registration clerks each of whom are authorized to login to the database using a unique pre assigned us
36. Click Click once and release the eft mouse button Right click Click once and release the right mouse button Double click Click the eft mouse button twice in rapid succession Drag Press and hold down the eft mouse button while you move the mouse Drop Release the eff mouse button after dragging the mouse cursor to a new position on the screen Table 4 1 Explanation of Mouse Terms HemoCis plus Operating Instructions Hint Window In some HemoCis plus applications placing the mouse cursor at a certain point on the screen evokes the display of a hint window in which details are listed Right click Using the unique right click mouse feature of HemoCis plus provides a useful time saving shortcut to performing certain functions In Scheduler for example right clicking on a scheduled procedure allows you to edit or cancel procedure By default the right click mouse cursor will open a list of functions relative to its position on the screen such as e New Procedures e Cancel Procedure e New Event e New recurring event etc The information appearing in the displayed dialog box is therefore dependent upon where the cursor is standing when you right click the mouse button Drag and Drop Using the drag and drop mouse facility in the Scheduler you are able to move a scheduled procedure or inactive time to a new position in the Scheduler That entry is then rescheduled accordingly Selecting and Cho
37. ES Anomalous Origin of Right Ventricule Female Hispanic Pacemaker Implant Emergent APOST ROBINSON 12 LU Heart Transplant Female 0 67 83 Brian Hanna MD 8 m Heart Transplant Female 0 67 83 Brian Hanna MD Outpatient 8 E Heart Transplant Female 0 67 83 Brian Hanna MD 8 AA Heart Transplant Female 1 46 182 Brian Hanna MD 19 EA Cath Complication Femoral lliac vein Female 1 46 182 Brian Hanna MD 19 Figure 9 5 drag and drop the column header you wish to delete The label appears with an X on it and is deleted from the table For example to delete the Procedure Type drag and drop the label to any area besides the grey row and the column will be deleted Procedure Type v Organize the list by alphanumeric order of a selected column m gt To organize the table by alphanumeric order of any column Click on the column heading to organize the list by ascending order ain on the column heading to get descending order Patient Diagnosis 100 300 Anao eml e bras elut header Frese Lo areug by Hye celum i Gender v Race BSA s O2 Cons w Procedure Type Procedure Physician Admit Status Current Procedu Ascites Female Caucasian 1 56 138 Elective A ROMANO 88 Abnormal cardiopulmonary physiolog Female Caucasian 1 56 138 Elective A ROMANO 88 cd 1 EE Patent Foramen ovaie Diagnostics Emergent AROMANO Inpatient m 78 Anomalous Origin of Ri
38. Ex Edit xj Create New user Delete user Edit user Icon Detail Up one level Select New to create a new user This will open an information panel Figure 10 2 User Name Full Name Password Confirm Password Figure 10 2 New User The administrator manager will insert the User name Full name and Password Use the Create button to confirm the data or Close to exit the panel without adding a new user gt To delete a user mark the user and click Delete A delete confirmation box will appear Confirm Confirm the Delete User action Cancel 10 2 L3 gt To edit a user mark the user name or icon and click Edit An Edit panel will open Fill in View and or Modify permissions for both Statistical Report and Patient Report Edit User m mennen Q User Name AV Full Name Administrator catalogs User M Change Password All Programs 5 View Modify User Properties Report Manager Permissions C Create Report C View Report C Configure Report Delete Report C Send Report Edit Report C Sign Report i i j Q O y T OK Cancel Figure 10 3 Edit User Permission gt To change user s password select Change Password Administrator 10 3 Administrator Change Password Enter old password lu Enter new password Confirm new passw
39. Failure not Further specified Male 1 749 218 Brian Hanna MD 19 e Cardiomyopathy Hypertrophic Male 1 749 218 Brian Hanna MD 19 Heart Transplant Female Black 1 336 166 I Brian Hanna MD Outpatient 14 2 Female Black 1 336 166 Brian Hanna MD Outpatient 14 Ea dea is noz see ES i mi Figure 9 6 Diagnosis list with limited number of columns and alphabetic order of Physicians List filtering tools To view the filter tool click on the arrow to the right of the column label This will open three alternatives All Custom or a list of items Statistical Reports The example below shows the alternatives for the Gender column Custom C Blanks NonBlanks C Female C Male C Mascul e It is possible to mark the items of interest by checking the category you wish to insert to the table o For example checking Female will filter only the entries with a female gender All other entries will be excluded from the table o All will show the whole list of entries o Custom with open a filter panel E gt To activate L the filter click on Custom Custom Search Filter Custom search filters allow you to search or create a sub list based on two variables To reach the Custom Filter click on the arrow on the column label gt select Custom This will open a filter panel that offers to select parameters connected by either logical AND or logical OR Each item can be selected by a variet
40. Fluoro Time T Contrast Type Estimated Exposure Account Number Admit Status Procedure Status Procedure Type Non Ionic Figure 6 8 Patient Folder Use the arrow on top right to open the Patient Detail panel containing the patient s demographic details this is identical to the Register New Patient panel Figure 6 7 above Patient Folder Details e Case ID Case ID box top left shows the case ID If there is more than one case use the Ca icon to view all cases of the same patient and to add delete or select a case to be viewed Patient List The data in the patient folder is collected during the Catheterization procedure on Patient List Case List Case List Matthew Gillespie MC Donna Goff MD Brian Hanna MD IN ERENAS Brian Hanna MD F Ronnie Collins MD Inpatient v ti U fo El U la Figure 6 9 Case List Patient Categories list The list under the case ID box shows all possible categories for entries of a patient folder Not all of them will be available at the end of a given procedure For each of the items both the current case details and the History of each parameter are available See below Figure 6 10 for an example of the procedures category performed during the current case JONATHAN And MRN 90741520 mennen lig Send Reg Q Prev Next Q JONATHAN And MRN 90741520 Patient List Case ID Admission Date Procedure Date Discharge Date v
41. Four and commence the HemoCis plus Operating Instructions HemoCis plus Operating Instructions Chapter 4 HemoCis plus Operating Instructions Overview of Operating Instructions The information in this chapter will help inexperienced users understand how to use HemoCis plus and to become familiar with the techniques required to perform various functions For example typing entries in data input fields retrieving data and generally moving through the screens of the various applications For complete Windows operating instructions refer to the Microsoft User s Guide Users who are familiar with basic keyboard mouse techniques and who have experience in using a computerized database may skip this chapter Specific step by step operating instructions for each HemoCis plus application are given in this User Guide in separate chapters General Notes e The shortcut keys for example F1 F2 F3 etc which you may be accustomed to using routinely when working with Windows based programs are inactive in HemoCis plus e When information is being retrieved from HemoCis plus a blinking SQL cursor is displayed on the screen The keyboard is then inactive and only becomes operational again when this cursor ceases to blink e If you are using a mouse with three buttons only the left and right buttons are used with HemoCis plus Basic Mouse Terms The terms for mouse actions used in this guide are as follows Term Meaning
42. P TIME Shunt shunt doc Condition SHN CONDITION Flow Value SHN FLOW Flow Index SHN INDEX Location SHN LOCATION QP QS SHN QPPS Staff staff doc Staff STF STAFF User Heart heartdiagrams doc User Heart Diagram UHD IMAGE Diagrams User Site Pressure hemodynamic doc A Wave HDN AWAVE BDP HDN BDP User Site Pressure hemodynamic doc Condition HDN CONDITION Diastolic HDN DIASTOLIC EDP HDN EDP Max Pressure HDN MAX Mean HDN MEAN Min Pressure HDN MIN Site HDN SITE Systolic HDN SYSTOLIC Time HDN TIME V Wave HDN VWAVE Valve valve doc Area VAL AREA CO VAL CO Condition VAL CONDITION Area Index VAL INDEX Mean Grad VAL MEANGRAD Peak Grad VAL PEAKGRAD Type VAL TYPE Valve Name VAL VALVE Vital Signs vitalsings doc Vital Signs Result VS RESULTS Vital Signs Time VS TIME Table 7 5 Report Categories Word files and Bookmarks 7 23 Report Manager 7 24 Introduction L3 gt To open Inventory on the HemoCis plus main menu double click on Inventory Chapter 8 Inventory e This will open the Inventory Manager panel This panel allows to e Make new inventory Orders e Examine Inventory Entries and to check the available inventory Orders Icons Description of icons left to right rj E ELE EA 5 y LA E New order Delete order Edit order Auto order New Entry Delete Entry Print L3 gt To Select the Order key Note Order Status may appear
43. PAT AGE Assisting PAT ASSISTING BSA PAT BSA Case End Time PAT CASEENDED Case ID PAT CASEID Case Start Time PAT CASESTARTED Cathing PAT CATHING City PAT CITY Country PAT COUNTRY Date of Procedure PAT DATEOFPROC Discharge Date PAT DISCHARGEDATE Date of Birth PAT DOB XRey Exposure PAT ESTIMATEDEXPOS URE First Name PAT FIRSTNAME Fluoro Time PAT FLUOROTIME 7 18 Report Manager Report Category Template Word Files Report Field Bookmark Name Full Name PAT FULLNAME Gender PAT GENDER Group PAT GROUP Height PAT HEIGHT Insurance Exp Date PAT INSURANCEEXPDA TE Insurance Provider PAT INSURANCEPROVID ER Last Name PAT LASTNAME Location PAT LOCATION Patient patient doc Middle Name PAT MIDDLENAME Medical Record PAT_MRNO Number PCI Physician PAT PCIPHYSICIAN Home Phone PAT PHONEHOME Work Phone PAT PHONEWORK Physician Arrived PAT PHYSICIANARRIVE Time D Physician Paged Time PAT PHYSICIANPAGED Postal code PAT POSTALCODE Procedure Status PAT PROCEDURESTATU S Procedure Type PAT PROCEDURETYPE Race PAT RACE Reffering PAT REFERRING Social Security PAT_SSNO Number State PAT STATE Total Contrast PAT TCONTRAST Total Case Time PAT TOTALCASETIME lonic Type PAT TYPE Weight PAT_WEIGHT PCI pci doc PCI Comment PCI COMMENT PCI Equipment PCI_ EQUIPMENT PCI Number PCI NUMBER PCIOK PCI OK PCI Pressure
44. Patient List Locate a specific patient There are several ways to locate a patient from the list A patient can be searched by either Patient Search or by use of table columns A Patient Search Available Fields Last Name First Name MRN Medical record Number SSN Social Security Number Gender Date of Birth Last Case date Occurrence ID B To perform a patient search e In the Search box top left select one of the Available fields and compare it with the text in the Find Text box e Click Find to reach the first item in the list or Find next to reach the next B Search by table Columns Another search method is to mark the arrow on one of the column s heading This opens a filter list that can either be marked by Y on the interesting items or show all or open a custom filter AID Custom E gens C o00aa C Aakash C AAKIYR O Aaliyah L Aaron C AARYN C Aasivah C ABBIE C ABBY C abdul C ABDULLAH C abel v Search Filter To locate the relevant person click on the heading of one of the columns to the left of the label Update Person This will open the full list of relevant people to search for a specific person or group of people insert in the space under the column label the name you wish to filter by e Use under score to represent any single character Patient List Example C__ _ will show words with 4 characters C in the beginning and three characters aft
45. Staff CIPA Prestare O Cons Sedation a B O PY Right Pressure Ca Coronar e nt O Right Dom Int O Left Dom Int O CO Dom Int Complication Laboratory Categories List for Report Configuration Medication O Equipment Valve Oximetry O valve OPY Left Pressure ORY Pressure CPW Pressure Resistance Cardiac Output user Site Pressure User Notes 2 O User Notes 3 User Notes 4 user Notes 5 O Vital Signs Clinical History Coronary M Diagnostic Intervention PCI Other O Images Heart Diags User Heart D M Conclusion Oooo Of O oximetry O Resistance Calc v Shunt O Results amp Cale O Risk Factors Previous Proc O Conclusion dot O Pediatric O Envoy Waveforms Pediatric and HD v Pediatric Calc O llergies O LY Analysis ES Er 3 Inst Templates directory E clinidbXTemplatesV Signature Welcome Clinibase Administrator Figure 7 1 Report Manager Report Manager Defining a Report Configuration To define a report configuration gt In the REPORT CONFIGURATION panel check the boxes of the categories you wish to include in the report Rh gt To change the order of appearance of the categories in the report Use the up and down arrows as seen in Figure 7 2 Press the nsert Signature button if you wish for a designated position for the c doctor s signature to be entered in the report Arrows for arranging order of appearance o ooo o
46. V Stroke Volume LV Analysis Diastolic LVA DV Volume LV Analysis Ejection LVA_EF Fraction LV Analysis LAO LVA_LAODA Diastolic Area LV Analysis LAO LVA_LAODL Diastolic Length LV Analysis LAO LVA_LAOSA Systolic Area LV Analysis LAO LVA_LAOSL Systolic Length LV Analysis RAO LVA_LAOVIEW View LV Analysis RAO LVA_RAODA Diastolic Area LV Analysis RAO LVA RAODL Diastolic Length LV Analysis RAO LVA RAOSA Systolic Area LV Analysis RAO LVA RAOSL Systolic Length 7 17 Report Manager Report Category Template Word Files Report Field Bookmark Name LV Analysis RAO LVA RAOVIEW View LV Analysis Systolic Volume LVA SV LV Pressure Ivpressure doc Condition LVP CONDITION EDP LVP EDP Systolic LVP SYSTOLIC Time LVP TIME Medication medication doc Dosage MDC DOSAGE Medication Name MDC MEDICATION Quantity MDC QUANTITY Medication Time MDC TIME Note note doc Physician Summary NOT NOTE Oximetry oximetry doc Condition OXI CONDITION PO2 OXI PO2 Sat OXI SAT Site OXI SITE Time OXI TIME PA Pressure papressure doc Condition PAP CONDITION Diastolic PAP DIASTOLIC Mean PAP MEAN Systolic PAP SYSTOLIC Time PAP TIME Patient patient doc Account Number PAT ACCOUNTNUMBER Address Line 1 PAT ADDRESSI Address Line 2 PAT ADDRESS2 Admit Date PAT ADMITDATE Admit Status PAT ADMITSTATUS Age
47. acters Figure 8 5 Custom Filter Custom Filter Show rows where Vendor is less than or equal to is greater than is greater than or equal to is not blank Cancel Figure 8 6 Custom Filter with list of logical tools The search can be Alphabetic Like Not like Alphanumeric Equals Does not equal Is less then Is less than or equal to Is greater than Is greater than or equal to Is blank Is not blank Inventory Custom Filter Show rows where is less than or equal to is greater than is greater than or equal to not like is blank is not blank Figure 8 7 Custom filter logical functions Statistical Reports Chapter 9 Statistical Reports Introduction This chapter describes the use of patient lists to create Statistical Reports that describe the activity of the Cathlab unit over time The basis for the statistical reports are lists of patients organized by one or more parameters and or diagnosis and treatment results The capability to transfer the report to Excel provides the user with an easy user friendly tool to create graphic presentation of his hers reports O gt To start creating statistical reports Click on the Statistical Report box on the main HemoCis plus menu This will open a family of lists Statistical Reports E a E y mennen Ww dw Le es v a T x ee D d m D Wi HemoCIs Gb SP GS Ob GP Oh Oh 2p Sp Op op Report Title
48. ameters are inserted into the files at the location of the bookmarks and the files are used to create the final report Report Manager The user can decide whether all or some of the data from the category will be entered into the Template and the Templates can also be formatted according to the user s request for example which font spacing and overall style of the template Table 7 3 amp Table 7 4 chapter appendix is a list of all the WORD report templates files each with 1ts category name and locations for the bookmarks Template Editor The Template Editor on the top left of the Report Manager screen is used to locate the Bookmarks that are used to represent each of the elements measured and inserted into the patient reports Open the Template Editor and choose the category and sub category you wish to customize Report Manager File Reports MENE Patient Data Procedure ValvelOximetry Hemodynamic Notes Clinical History Coronary Tree Other ur Ww Aem cune we The template editor screen will open Template Editor A Wessel Length A Vessel Name A Vessel Value Report Manager Report Manager Template Editor Right Dom Template Bookmark Used Fomated Format Sting OmitedData RDD CALCIUM RDD IMAGE RDD MORPHOLOGY RDD REMARK RDD THROMBUS RDD LENGTH RDD NAME RDD STENDSIS XIII Figure 7 5 Bookmarks for the Right Dom In the template editor screen edit the relev
49. ant columns according to your requirements Column Details of column data Available options title Field List of fields in the chosen category These cannot be changed Bookmark List of bookmarks per field in the chosen category These cannot be changed Used Choose if the data field will be Y the data of this field WILL be included in the final report entered in the final report N the data WILL NOT be entered Formatted Only relevant for fields Y the date and or time data will be including a date and or time Choose if the date and or time will be written in the report included in the report N the date and or time data will NOT be included in the report Report Manager Format Only relevant for fields Format String string including a date and or time DD MM YYYY HH NN AM MM DD YY HH NN AM HH NN AM PM s Omitted Select a message for cases in Free text Data which the data field is empty no data was entered for the field in the HemoCIS plus patient file Table 7 1 Template editor LJ Press CLOSE to exit the Template Editor Ux Note The list of Word template files is fixed and no additional files may be added A user familiar with creating Word files with Bookmarks may modify the template file to the form they wish Template Directory The Template Directory default location is c program files mennen medical HemocisXtemplates You can see
50. ator Vessel Order setting panel SEE 10 23 Administrator Administrator Menu DEAR mennen A ay Administrator Manager m E User Manager H a Categories Catalog Left Main Fields Definition LAD Prox m i 4 LAD Mid Admit Location LAD Distal Admit Status Diagonal 1st iss Diagonal 2nd Gies Diagonal 3rd Countries Intermediate Branch Circ Prox berider Cire Mid Insurance Provider Circ Diastal Marginal 1st Prep Ales Marginal 2nd Procedure Status Marginal 3rd Procedure T Left Posterior Desc rocedure Type RCA Prox Races RCA Mid Right Ventr Branch vendors RCA Diastal H e Settings Right Posterior Desc HE Rooms Postero Lateral Dptions u a m D p o dad E E ua i 12 Vessels Order HemoCIS 10 24
51. ault is the schedule for This Week Other weeks can be either selected from the calendar or moved by use of the arrows and slider on the left of the schedule Scheduler Ele File View Options Rooms room 1 room 2 xu 2011320095 200 30pm anu 26 2 anuso 29n 22090 26 2 janu9o29n ano5o 26 2 anuso 2377 A AO AAA 1123 1 45678 910 2345678 1112131415 1617 9101112131415 1819 2021222324 16 17 18 19 20 21 22 Es z6 27 28 29 30 23 24 25 26 27 28 29 3031 7 118 7 32 93 8 New Case Edit Case iano9no 27 2 no5D 301 AANLOD 27 4 AANLVOD 301 AAMUID 27 4 AANLSD 301 7ANLOD 28 MOP 01 g 2211090 28 1 AAUP IN 01 e 22090 28 1 IMPI 01 Es wpa 02 amp TUPI 02 x PIN 02 q moo Qe Figure 5 6 Seven days week schedule Scheduler 31 days icon 31 Click on this icon or open a Month schedule on the view menu The default is the schedule consecutive 31 days ending this week The 31 days covered by the Scheduler are marked on the calendar by an orange background to the days covered by the scheduler Use the arrows or slider to the left of the schedule to move in time in steps of one week Scheduler File View Options Rooms 7 8 9101112 13 1415 16 17 18 19 20 12 13 14 15 16 17 21 22 2324252627 18192021222324 28293031 25 26 27282930 115 7 33 98 98 New Case Edit Case Scheduler u m Q le E o T Figure 5 7 31 days schedule Time Grid Icons Click on this icon or ope
52. box See example below Figure 9 4 L Case ID C Medical Record Number C Social Security Number C Last Name C First Name Middle Name Date of Birth Gender Race C Address Line 1 C Address Line 2 O city O O Country C Postal Code C Phone Home C Phone Work Insurance Provider C Insurance Exp Date Height Weight BSA Figure 9 4 List of columns only select boxes will appear 02 Cons Est Location Last Procedure Date Procedure Date C Total Contrast C Fluoro Time C XRay Exposure C Account Number Procedure Type C Procedure Status Physician C Assisting C Referring C PCI Physician Admit Status C Current Age Current Age Years C Procedure Age Procedure Age Years C Last Procedure Age Last Procedure Age Years An alternative way to delete columns is to select the column label and pull it up to the tool bar down into the table area tatistical Reports Patient Diagnosis 1803200 Bias Drane xem header Freses Lo group b Hire celum 38 Diagnosis Gender Y Race BSA 02 Cons Procedure Type Y Diocedure Physician 98 Admit Status Current Procedu Bi ere ta delimo Nt Ascites Female Caucasian 156 138 Elective A ROMANO 88 FERME Abnormal cardiopulmonary physiolog Female Caucasian 1 56 138 pctive A ROMANO 88 Fy Patent Foramen Ovale Diagnostic ergent A ROMANO Inpatient 6
53. conclusion doc Pediatric pediatric doc Envoy Wave wf images doc Forms LV Analysis Ivanalysis doc Table 7 3 List of categories and Word templates used by the Report Manager Table 7 4 Report Categories Word files and Bookmarks Report Manager Report Category Template Word Files Report Field Bookmark Name Allergies allergy doc Allergy ALG NAME Angiographic angiographic doc Angiographic Name ANG NAME 7 14 Report Manager Report Category Template Word Files Report Field Bookmark Name Angiographic Note ANG_NOTE Angiographic Time ANG TIME AO Pressure aopressure doc Condition AOP CONDITION Diastolic AOP DIASTOLIC Mean AOP MEAN Systolic AOP SYSTOLIC Time AOP TIME Cardiac Outputs cardiacoutputs doc CI CRO CI CO CRO CO Condition CRO CONDITION Method CRO METHOD SI CRO SI SV CRO SV Time CRO TIME Cath Comments cathcomments doc Cath Comments Name CC NAME Cath Comments Note CC NOTE Cath Comments Time CC TIME Catuserl catuserl doc Catuserl Name CUI NAME Catuserl Note CUI NOTE Catuserl Time CUI TIME Catuser2 catuser2 doc Catuser2 Name CU2 NAME Catuser2 Name CU2 NOTE Catuser2 Time CU2 TIME Catuser3 catuser3 doc Catuser3 Name CU3 NAME Catuser3 Note CU3 NOTE Catuser3 Time CU3 TIME Catuser4 catuser4 doc Catuser4 Name CU4 NAME Catu
54. d in Scheduler Days or Hours resolution as preferred Scheduled Procedures appear on the screen in colored blocks and Inactive time slots are displayed as black mesh like patterns both of which are clearly recognizable against the background Each scheduled procedure is color coded according to type and with the aid of hint windows you can easily see the overall picture of scheduled Cathlab activity in up to eight rooms at a glance as follows Procedures scheduled Procedure types Patient name Physician name Dayandtime Room number nactive time slots Available time slots Current procedures are reflected in Scheduler as they are actually taking place and the data from each case is automatically transferred from the WS to the database in real time This communication mode ensures that the relevant Patient Files and Scheduler are continuously and dynamically updated ts Note When a patient is scheduled for a procedure the Patient File data is sent from HemoCis plus to the WS for registration therefore it is not necessary to register the patient twice 1 e once in the database and again in the WS as both systems are concurrently updated La gt To use the Scheduler On the main menu click on Scheduler Scheduler A panel showing columns for each available procedure room with hour lines for to today File View Options Rooms Room 2 222090 06 gt Dr 08 00 09 00 10 00 2011 210090 xa A
55. description to New Branch e New Item VA Edit Q Delete P New Branch New Item Edit Delete Find ral do M E Copy Cut Paste Up one level New Branch gt To insert a new branch use the New Branch Icon To add a new branch to the main catalog select the catalog heading Allergy To add a branch to one of the branches select the branch you wish to split and select New Branch Each new branch is opened with the default label New Branch This can be Renamed and changed to any useful label 10 6 Administrator New Item New items can be inserted into a branch or as part of the main catalog e To add an item to a Branch select the branch and click on New Item AQ gt e To add a new item to the main Catalog Open the catalog and click on the New Item icon This will open a new item labeled as New Note L3 Tochange the label use either the mouse to open the label box and change the text or Mark the item by the mouse and click on the Edit icon An edit Note panel will open Edit LJ gt To edit Branch name Select a branch and click Edit this will open the name box of the branch and enable changing the branch label LJ gt To edit an item in most of the lists Select the item and click Edit this will open an Edit Note panel where additional information can be added to the note Edit Note 2 mennen Vas f 4 Mame As Benzoine Note Allergy
56. e TE Timesaving Multiple files containing the same data updated quickly with a single entry eliminates unnecessary work purposes a OO bu AA ae Getting Started Chapter 3 Getting Started How to Use this Guide The HemoCis plus User Guide is designed to help you find your way around the database enabling you to input and retrieve information quickly and easily Basic Operating Instructions are given in Chapter Four for users who are unfamiliar with using a database General techniques for example Using the Mouse Moving between Data Input Fields Using a Dialog Box and Moving between Applications are included in that chapter You will find step by step operating instructions for individual HemoCis plus applications in the following chapters e Scheduler Chapter 5 e Patient Files Chapter 6 e Patient Reports Chapter 7 e Inventory Chapter 8 e Statistical Report Chapter 9 e Administrator Chapter 10 Getting Started When HemoCis plus is installed in a Cathlab environment where a Mennen Medical installation is currently running an upgrade of the existing software is performed at start up by a Mennen Medical technician The program is loaded from a CD ROM compact disc and HemoCis plus is linked to the WS system s via a network From then on data is automatically transferred from the Cathlabs to the newly installed database During installation various parameter
57. e A label that consists of more than one word is assumed whole word for the search Example a Whole Word search for New Branch will not look for New alone or Branch alone but only for New Branch Focused Item Search will start from the focused item and will continue Forward or Backward to all items searched for Always Start Over Search will start from the Category and reach the FIRST item that is looked for Note Only the first item will be found Note This search is functional only in the Forward direction Note Copy Cut and Paste are available for single item or single branch It is not possible to copy cut and paste a list of items Copy To copy an Item or a Branch use the mouse to select the Item or Branch Cut To cut an Item or a Branch use the mouse to select the Item or Branch Paste Use the Paste icon to paste the item or branch you have copied or cut into the branch or list that was selected by the mouse 10 16 Administrator Field definition Administrator Menu a a Administrator Manager cg A amp User Manager f HH Ge Categories Catalog ob p ah i jm La pa Lal Fields Definition Admit Admit Cities Countries Gender Insura Prep Proce 7 i Location Status Provider Sites Status Admit Location Admit Status a Proce Races Vendors Type Cities Countries Gender Insurance Provider Prep Sites Procedure Status Procedure Type la 7 o m m im
58. eat Arteries 07 011 33773100 Ing WILLIAM S Mustard Operation 07 016 33773100 Ing WILLIAM a Transposition of Great Arteries 07 016 33773100 Ing WILLIAM e ES 06 370 543210NRM Dem Patient Heart Transplant 06 784 543210NRM Dem Patient E Heart Transplant 07 040 543210NRM Dem Patient p Stent Placement in Systemic Vein E F 07 018 70141020 SAN NICOLAS ACA Fontan Operation Extracardiac Non Valved Conduit 07 018 70141020 SAN NICOLAS prp stent Placement in RPA 07 018 70141020 SAN NICOLAS E Hypoplastic Left Heart Syndrome 07 018 70141020 SAN NICOLAS n Heart Transplant 06 448 53566800 DUN Rachel Cath Complication Femoralflliac vein obstruction right 06 448 53566800 DUN Rachel Heart Transplant A 7 ee 53566800 UN o Rachel l amp ore Tex Tube Graft Anastomosis From Aorta Brachioct 07 035 29048010 Tin TYLER Arterial Switch Operation with Re implantation of Coror 07 035 29048010 Tin TYLER Left Pulmonary Artery Proximal Branch Stenosis 107 035 29048010 Tin TYLER Pulmonary Artery Anomaly specify 07 035 29048010 Tin TYLER Transposition of Great Arteries 07 035 29048010 Tin TVLER Heart Transplant 07 089 96805220 cla Mason Anastomosis of Right SYC to RPA with LigationjDivision 06 795 96805220 cla Mason Hypoplastic Left Heart Syndrome 06 795 96805220 Cla Mason Y Heart Transplant o 06 818 96805220 da Mason Q Heart Transplant 06 842 96805220 ila Mason Heart Transplant 06
59. ed report to open it or mark one report and press a View Report Report types There may be severable Drafts for one patient case but only one final report A final report is marked as Final in the Status column and the patient row will have a green check mark before the caseID See Figure 7 7 A Draft report is converted to FINAL after it has been signed electronically by a physician Draft Reports A list of the Draft reports can be viewed by selecting the tab Draft Report Cases Draft Reports Case Id Procedure Date Last Name ail 94771 03 12 1334 BAUMAN 144 d 4 amp BR BRE m d 0 E Figure 7 8 List of draft reports Press the sign to the left of the patient s name or Double click on the patient row A list of draft reports for that patient will open Report Manager Double click on the required report to open it or press 7 12 Report Manager Appendix to chapter 7 Template reference tables Table 7 2 List of categories and Word templates used by the Report Manager Category SubCategory Word template file Patient patient doc Procedure Proc Type proceduretypes doc Indication indication doc Complication complication doc Staff staff doc Laboratory laboratory doc Medication medication doc Equipment equipment doc PCI Valve Oximetry Valve valve doc Oximetry oximetry doc Shunt shun
60. end Reg function button in the Patient File application LJ gt To send registration data 3B Send Registration 1 Click the function button Patient File Details screen a message appears Patient will be exported with current ID see Figure 4 2 Information Figure 4 2 Confirmation of patient registration 2 Click Yes to confirm this action HemoCis plus Operating Instructions Automatic Data Transfer Once a case is completed i e when Case Ended is activated by the WS the case data is automatically sent from the Cathlab to HemoCis plus The data transferred in this way includes Demographic data Procedure data Hemodynamic data Laboratory results Valve oximetry findings Coronary tree diagnostic findings Cardiac images Medications Equipment Notes Scheduler Chapter 5 Scheduler Scheduler Overview HemoCis plus Scheduler is designed to facilitate complete and efficient Cathlab management and is totally flexible and easy to use This application provides a powerful tool for instant continuously updated scheduling of procedures leading to reduced downtime and increased utilization of Cathlab facilities You can use the Scheduler to perform the following functions Schedule a new procedure Reschedule a procedure Cancel a procedure Schedule an inactive time Generate a Scheduled Procedures Report The timetable format of the Scheduler Main Screen may be viewe
61. er e Use after a series of characters to search for names starting with these characters Example Bu will show all words starting with Bu disrespect of word length e Use before and after a series of characters to search for names consisting of the characters between the marks Custom Search Filter Custom search filters allow you to search or create a sub list based on two variables To reach the Custom Filter click on the arrow on the column label this will open a list of all items in the column and Custom gt select Custom This will open a filter panel that offers to select to parameters connected by either logical AND or logical OR Each item can be selected by a variety of tools Custom Filter Show rows where Gender like AND OOR Use _ to represent any single character Use to represent any series of characters Figure 6 2 Custom Filter Custom Filter Show rows where Update Person is less than or equal to is greater than is greater than or equal to like not like is blank is not blank Figure 6 3 Custom Filter with list of logical tools The search can be Alphabetic e Like Patient List e Not like Alphanumeric e Equals e Does not equal e s less then e Is less than or equal to e s greater than e s greater than or equal to e Is blank e s not blank Case detail To view the case performed for any patient click on the at the left of the name The is converted
62. er name and password The database is designed for teamwork and is structured so that data in a patient file is organized logically and systematically Depending on the privileges assigned to a user functions that may be performed include Patient registration Procedure scheduling Patient reporting Patient billing nventory monitoring e Statistical analysis Statistical reports HemoCis plus User Interface The HemoCis plus user interface is designed to facilitate rapid communication between the user and the database Data input and output is easily accomplished using the clearly labeled menus toolbars function buttons and dialog boxes see Figure 1 2 The HemoCIS plus main menu consists of e Patient List e Scheduler e Inventory e Statistical Report e Administrator e Quit Introduction to HemoCis plus mennen a m au Scheduler Patients List Lg Reports p Inventory p Administrator m Quit E M o w w c 24 w gt 1 E w 2 gt Ww C 2 D 4 E _ 2 c E 2 U u Q Vv Figure 1 2 HemoCis plus front page U5 Note For details on basic keyboard techniques and step by step instructions for Data Input and Retrieving Data refer to HemoCis plus Operating Instructions Chapter Four Conventions Used in this Guide Abbreviations For consistency the following abbreviations or te
63. formation click on Export to send the information to the selected Procedure Room Edit Procedure A gt To edit procedure e Select the procedure area on the scheduler e Click on the Edit Procedure box under the calendar e A Schedule New Procedure panel opens and allows to edit the information on the procedure panel e Click on Export to update the information on the relevant Cathlab room 5 12 u New Event a gt To insert a new event Scheduler e Select the Event area on the scheduler e Use the right mouse to open a drop down menu e Click on New Event e Fill in the Event detail and select color to show on the Scheduler the event as either Free tentative Busy or Out of office Each will cover the event period with the specific background Event Untitled SEE Subject Location e Start time 01 09 2011 all day event Endtime 01 09 2011 Resource Room 1 Reminder Show time as Figure 5 11 Insert event panel New All Day Event O To insert a New All Day event Select the Event day on the scheduler Use the right mouse to open a drop down menu Click on New All day Event Fill in the Event detail and select Label and Show Time As color to show on O Free Tentative Busy BB out of office Recurrence the Scheduler the event as either Free tentative Busy or Out of office 5 13 Scheduler New Re
64. g the Delete key will delete all characters to the right of the cursor HemoCis plus Operating Instructions Caution Pressing the Delete key in certain HemoCis plus fields for example Procedures or Equipment deletes the entire entry All data in that line will be erased Moving Between Data Input Fields LJ gt To move the cursor from the current data input field to the next field 1 Press the Tab key the cursor moves to the next data input field 2 Repeating this action enables you to move clockwise from one field to the next LJ gt To move the cursor from the current data input field to the previous field 1 Press the Shift and Tab keys simultaneously the cursor moves to the previous field 2 Repeating this action enables you to move counterclockwise from one field to the previous field Moving Between Applications The following describes the way in which you move between the five applications Scheduler Patient File Reports Inventory and Administrator and the HemoCis plus Main Screen LJ gt To move between the Patient list Reports Inventory Scheduler or Administrator applications and the HemoCis plus Main Screen 1 Click on the X button at the top right of the active application The application is closed and the HemoCis plus Main Screen is displayed 2 Click on the application icon you require the new application screen is displayed Data Input The ability to manually input data is dependen
65. ght ventri Hispanic Pacemaker Implant Emergent APOST ROBINSON 12 LN Heart Transplant Female 0 67 83 Brian Hanna MD 8 E Heart Transplant Female 0 67 83 Brian Hanna MD Outpatient 8 E Heart Transplant Female 0 67 83 Brian Hanna MD 8 Heart Transplant Female 1 46 182 I Brian Hanna MD 19 Cath Complication Femoral Iliac vein Female 1 46 182 Brian Hanna MD 19 Heart Transplant Female 1 46 182 Brian Hanna MD 19 Heart Transplant Male 0 612 7 Elective Brian Hanna MD Outpatient 8 Anastomosis of Right SVC to RPA wit Male 0 612 76 Brian Hanna MD Inpatient Hypoplastic Left Heart Syndrome Male 0 612 76 Brian Hanna MD Inpatient 8 Heart Transplant Mae caj 76 Brian Hanna MD _Inpatient 8 Heart Transplant Male 0 612 76 Brian Hanna MD 8 Heart Transplant Male 0 612 76 Brian Hanna MD 8 8 Heart Transplant Male Brian Hanna MD Brian Hanna MD Outpatient 8 _ Heart Transplant Mae 0 612 76 Brian Hanna MD Outpatient 8 Heart Transplant Male 1 487 185 Brian Hanna MD Outpatient 19 Heart Transplant Female 1 584 197 Brian Hanna MD 21 Heart Transplant Female 1 584 197 Brian Hanna MD Outpatient 21 Glycogenosis specify Male 1 749 218 Brian Hanna MD Inpatient 19 Ww Biventricular Heart Failure Male 1 749 218 Brian Hanna MD Inpatient 19 Hg ventricular Fibrlaion Male is as Brian Hanna MD impatient 19 Q Heart
66. gnostic coronarydiagnostic doc Calcified COD CALCIF Diag Comment COD COMMENT Graft COD GRAFT Morphology COD MORPH Coronary COD RECOMMEND Recommendation Diagnostic coronarydiagnostic doc Vessel Name COD SITE Stenosis COD STEN Envoy Wave wf images doc Envoy Wave Form WF IMG Forms Equipment equipment doc Catalog Number EQP CATALOGNUMBER Equipment Name EQP EQUIPMENT Quantity EQP QUANTITY Equipment Time EQP TIME Image image doc Image IMG IMAGE Indication indication doc Indication Name IND INDICATION Laboratory laboratory doc Laboratory Result LBR RESULT Laboratory Test Name LBR TEST Laboratory Time LBR TIME 7 16 Report Manager Report Category Template Word Files Report Field Bookmark Name Left Dom Diag leftdomdiagnosis doc Calcium LDD CALCIUM CTree Image LDD IMAGE Vessel Length LDD LENGTH Morphology LDD MORPHOLOGY Left Dom Diag leftdomdiagnosis doc Vessel Name LDD NAME Remark LDD REMARK Vessel Value LDD STENOSIS Thrombus LDD THROMBUS Left Dom Int leftdomintervention doc Angulation LDI ANGULATION Calcium LDI CALCIUM Graft LDI GRAFT CTree Image LDI IMAGE Vessel Length LDI LENGTH Lesion Type LDI LESIONTYPE Morphology LDI MORPHOLOGY Vessel Name LDI NAME Post Stenosis LDI POST Pre Stenosis LDI PRE Result LDI RESULT Thrombus LDI THROMBUS Timi Flow LDI TIMIFLOW LV Analysis Ivanalysis doc LV Analysis Angio LVA_AS
67. ile View Options Rooms room 1 Jl room 2 KU 4 20115320090 2011m0pN gt 2090 25 TNT Dr 7anu5o 25 WAT Dr AUD 25 PLA n Xa ATA UY RA ATO 18 i 2 53 1 45678 910 2345678 11121314 15 16 17 91011121314 15 18 19 20 21 22 23 24 16 17 18 19 2021 22 Es 2e 27 28 29 30 23 24 25 26 27 28 29 3031 118 7 30 98 98 New Case Edit Case Scheduler 15 16 17 18 io 20 HemoCIS Figure 5 4 One day schedule Five days Week icon 5 Click on this icon or open a Week schedule on the view menu The default is the schedule for This Week L Note To view another week mark a full week on the calendar Use the arrows or slider at the left of the schedule to move between hours Scheduler Eile View Options Rooms room 1 room 2 xvu 4 20115ano o 20117m0pN 262 27a 287 29n 301 262 27a 281 20 300 262 27a 287 29 30 NIA1TDIU NIAATA IY 11 23 1 45678 910 2345678 11121314151617 9101112131415 03 18 19 20 21 22 23 24 1617 18 192021 22 4 Es z6 27 28 29 30 23 24 25 26 27 28 29 E E 3031 09 e o o NC 1 3 7 33 99 98 l New Case Edit Case 119 129 132 140 1559 16 1 2 is Mi 19 209 v Figure 5 5 Five days week schedule Scheduler Seven days Week icon 7 Click on this icon or open a Week schedule on the view menu The def
68. is designed to operate with a system of passwords and privileges that are setup administered and controlled by the System Administrator This information is stored in the database and facilitates controlled access to the system at Administrator designated user levels US Note Administrators may refer to Administrator Chapter 10 to provide Passwords and Privileges to each user Each HemoCis plus user is required to use a personal predefined user name and password to login to the system Functions that may be performed are therefore determined by the relevant privileges assigned to a user Certain users may have authority to read data only others may be able to read and edit specific data while an Administrator Super User would be authorized to perform a wider range of activities Invoking the HemoCis plus Program To start running the HemoCis plus program E 1 Double click on the HemoCis plus icon on the desktop the HemoCis plus Main Screen is displayed see Figure 3 1 HemoCis plus Main Screen When the program starts the HemoCis plus Main Screen appears in which six icons are displayed each of which represents an application or major activity that may be performed in the database see Figure 3 1 mennen A s Scheduler Patients List ay Reports 2 Inventory Z Administrator Quit ac 3 E D w z 7 w E ce w z gt co E v Hi n E u c S m E E 2 2
69. ists nor do you need to know the internal database table structure to be able to find information The list of Tabs appears in the Patient Folder and allows the user to access by a single click to get information on Diagnostic Details Inventory Hemodynamics Coronary Summary Images Notes and Utilities All the information accessed by a Tab will appear on a single page Physician Patient Report From the data stored in the Patient Folder patient procedure reports are produced in WORD format The report content and format can be easily customized to the work habits of each hospital The use of standard WORD format allows also addition of free text and exporting of the reports to main Hospital Information Systems or mailing by e mail HemoCis plus has the capability to store image files This feature is of particular benefit to the physician when preparing a patient report Image file storage is an automated process the images are captured in the Cathlab during a procedure and automatically stored in the Patient Folder where they can be used for reference to the disease history Introduction to HemoCis plus Inventory and Billing HemoCis Plus is characteristically designed with a unique system of inventory management and billing which includes not only charges based on procedures performed and equipment used but also the relevant billing codes The ability to automatically attach these codes especially CPT and ICD9 is a significa
70. l Physician Civ Tev MD Total 61 Total 61 le Physician Dr R Wolff Total 3 Total 3 Statistical Report t Physician Ela Vad MD Total 10 Total 10 e Physician Irb Nah MD Total 780 Total 780 Physician Noj Mor MD Total 1 075 Total 1 075 de Physician Nor Nat MD Total 78 Total 78 E Physician Ral Ohr MD Total 10 Total 10 Physician Uam Ahs MD Total 108 Total 108 v j Q c v E Total 2 833 Figure 9 10 List of patients grouped by Physician Patient Equipments a w a 155 ev 4 Equipment 4 Medical Record Numb Social Security Numbe v Last Name First Name i Physician Total 652 1 Gender Female Total 223 2 Total 223 gt Gender Male Total 427 m Total 427 E Gender Mascul Total 2 X pra Total 2 2 i ENS E Total 652 Bul Physician A ROMANO Total 14 n Total 14 Physician Caj Erk MD Total 40 J Total 40 Physician Civ Tev MD Total 61 z B Total 61 Physician Dr R Wolff Total 3 Total 3 Physician Ela Vad MD Total 10 Total 10 Ww La GN Physician Irb Nah MD Total 780 gt Total 780 E Physician Noj Mor MD Total 1 075 Q9 Total 1 075 I Total 2 833 First Name 3 Vendor
71. n a Time Grid schedule on the view menu This will show a schedule with the time on the horizontal axis The default is the schedule for Today other days can be selected from the Scheduler calendar Alternatively use the arrows or slider at the bottom of the schedule to move between hours and days File View Options Rooms Scheduler EEx 2011 vonn 28 qz DP E cg 3 d E 4 201100 m 00 01 00 02 00 03 00 04 00 05 00 06 00 07 00 08 00 09 00 10 00 11 00 1200 19 RA ATA IY i 123456 7 8 91011 12 13 14 15 16 17 18 19 20 21 22 232425 26 27 28 29 3031 20117anveD PREGA nci rd 45678 910 11121314 1516 17 18 19 20 21 22 23 24 Eslze 27 28 29 30 1015 5 53 9893 98 Scheduler u I Q O E 0 TI lt Figure 5 8 Schedule panel with horizontal Time grit New Case Edit Case Scheduler Year icon Click on this icon or open a Year schedule on the view menu The default is the schedule for This Year Other years can be either selected from the calendar or moved by use of the arrows and slider on the left of the schedule Scheduler Eek File View Options Rooms 4 2009 wm NO A Cn o3 Na 23 17 8 9 AS p gt a a a Rma lE A 3 4 E 4567 8 910 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 Scheduler New Case Edit Case
72. nt timesaving factor Moreover the facility to keep them regularly updated leads to greater accuracy of re imbursement Statistical Analysis HemoCis Plus may be used as a fast and efficient tool for statistical analysis The logistic layout of patient file data and the facility outcomes reporting are important features The ability to build numerous types of user defined reports is referred to in detail in the HemoCis Plus Administrator Chapter 9 HemoCis plus Overview Chapter 2 HemoCis plus Overview Introduction HemoCis plus is a computerized database that operates like a sophisticated electronic filing cabinet The system is designed for use in a hospital environment for the storage and rapid retrieval of clinical information acquired during diagnostic and interventional cardiac procedures Large volumes of patient data are arranged and stored in an organized and clinically relevant manner Controlled user access is facilitated by interaction with a simple graphic user interface using a mouse keyboard and a system of clearly labeled screens menus and dialog boxes that are logically placed and easy to understand Data fields are structured within a systematic framework of relevant applications for example Patient File Scheduler or Inventory Patient files Information within each HemoCis plus application is accessed using simple precise commands in an assortment of dialog boxes appearing in the respective application
73. ord OK Cancel Enter e Old Password e New password and e Confirm password Press OK to accept the change or Cancel to exit without changing Categories Catalog This section is used to create a Catalog that can be used by the Mennen Medical cathlab units The catalog includes lists created by Mennen Medical and User notes that can be prepared by the users to fit the specific need of their hospital All notes can be exported to the Horizon XVu cathlab systems via the network 10 4 ae Administrator Manager ES User Manager E Ga Categories Catalog AK Allergy Angiographic 4 Case Times E Case Totals E Cath Comments 7 Complications Conscious Sedatioi A Diagnosis p Equipment Lo Indications E Laboratory Result LJ y za ca sed i E E lt q amp Medications E Physicians 9 Previous Procedur amp Procedure Risk Factors A staff E User Notes 1 ii 6 User Notes 2 SZ User Notes 3 E User Notes 4 N 4 User Notes 5 H j Fields Definition il gt HemoCIS a Hifi Rooms Administrator I 2 Export Notes 9 TAR A t Allergy p En Equipm a X Angio Indica 3 S t 7 Case Case Cath Compli Consci Times Totals Comm Sedation amp 4 amp 4 S Labora Medica Physici Previous Proce Results Proce Z X Z lt a n User User User Notes 2 Notes 3 Notes 4 Diagnosis
74. osing LJ gt To select an item Click on the item once with the left mouse button or Move the cursor to the item using the 7 or arrow keys ES Note Merely selecting an item does not initiate an action LJ gt To choose an item LL e Double click on the selected item or Click once on the OK button or press Enter on the keyboard while the required item is highlighted on the screen HemoCis plus Operating Instructions Drop Down Menus Drop down menus lists may be seen in certain application screens You have the option to select an item from such a list using the left mouse button or the appropriate f or arrow keys Ss Note The contents of a drop down list may be defined or edited by a System Administrator using the Administrator application Radio Buttons and Check Boxes A dialog box may contain one or more Check Boxes O or Radio Buttons O or both The Radio button circle has toggle switch action and is used to enable or disable a particular function When these are not active i e when switched off they appear grey on the screen Each Check Box Square is an independent option you can select as many options as you want When a Check Box is activated a black tick is visible as follows MARY ALB MRN 140487 HemoCis plus Operating Instructions DAR MARY ALB MRN 140487 Case ID Discharge Date Admission Date Procedure Date 12011 46 17 01 2011 v 17
75. quipment can be entered here e Peripheral Summary e Summary data regarding Physician summary of the case This is divided into three sections o Summary for free text summary of the case procedure o Recommendation physician recommendation upon discharge o Impression Images e Images e Heart diagrams Notes e Notes a summary of all notes entered in the current case The notes are divided into 3 sections o Pre case notes entered in the HemoCIS plus before the case started in the WS These notes are marked automatically as pre notes as long as they are entered before the patient details are exported to the WS o Case notes Notes that were entered in the WS during the procedure and exported to the HemoCIS plus at end case o Post Case Notes entered in the HemoCIS plus after the case ended and exported from the WS Cath Comments Angiographic Conscious Sedation Name 1 thru Name 4 these are self configurable notes according to users requirements To build and configure this list see Categories Catalog inChapter 10 page 4 Patient List Utilities e LV Analysis e SE Full Disclosure e Cathlab WS e Monitor Data Patient Report To produce a final report for printing the report Manager should be used Please see Chapter 7 for details 6 12 Report Manager Chapter 7 Report Manager Introduction The report Manager enables the user to build a customized final report for printing and saving in the database
76. rms are used throughout this User Guide Abbreviation Meaning or Term ACC American College of Cardiologists BSA Body surface area Cathlab Cardiac catheterization laboratory Client Any work station in the network using the server MRN Medical record number Server Computer that provides shared resources to the network SQL Structured query language SQL cursor is displayed when retrieving data from the database SSN Social security number WP Word processor WS Work Station Mennen Horizon 9000 WS Horizon SE Horizon XVu Cathlab system Introduction to HemoCis plus XVu Horizon XVu Cathlab system work station C O Cardiac Outp ut Caution and notes As an additional aid symbols are used to help identify Cautions and special Notes Caution Used to warn of an irreversible action which may result in permanent loss of data is Note Explanation or information provided for additional clarification The HemoCis Plus uses icons for function that are widely used A basic list of icons is shown in the following table Additional specific icons will appear in the relevant chapters Q delete A Edit a h New Delete Edit Show Icons Show list amp D New D Delete amp Edit User Create New Delete user Edit user user Fima PS New M Delete MP Edit Room Add room Delete room Edit room t New Branch
77. rs Auto Logout GF Settings Enable Wait 30 min HFS Rooms z Auto Case ID Emm 32 Voss Reig V Enable Current Case ID 2011 117 HemoCIS Figure 10 20 Administrator Option setting panel Vessel Order Use this panel to arrange the vessels in anatomical logic order 10 22 Li To locate a vessel in the list Administrator Select the vessel and use the arrows to move the selected vessel up or down in the list Note The vessel list is created the Category Catalog under Cath Comments under Vessels where the Vessel names are stored in alphabetic order Note The list created under the vessel order is used in Patient Folder under Coronary Diagnostics Administrator Menu A gy Administrator Manager m E User Manager H d Categories Catalog ll H Fields Definition LAD Prox e i 4 LAD Mid Admit Location LAD Distal Admit Status Diagonal 1st En Diagonal 2nd Giles Diagonal 3rd Countries Intermediate Branch Circ Prox Gender Cire Mid 9 Save Q Insurance Provider Circ Diastal Marginal 1st Marginal 2nd Marginal 3rd Procedure Type Left Posterior Desc RCA Prox Races RCA Mid Right Ventr Branch pl quls RCA Diastal H e Settings Right Posterior Desc HE Rooms Postero Lateral ES Options 3 Z Vessels Order Prep Sites Procedure Status y a m z im p a a E E T lt HemoCIS Figure 10 21 Administr
78. rt choose from the draft list the report you wish to sign Press sign report A message will appear Report Manager Report Manager Ele Reports Template Editor we Report Manager Configuration lt None gt To sign the report press YES or press NO to return to the draft list A list of the available doctors will appear The doctor who wishes to sign the report should click on his her name and enter the password chosen previously and press SIGN For information on entering a digital signature and password to the system see Chapter 10 page 11 Choose Signature i Sign Reropt E Signature password Ese Finalize Report without signature Finalize JL Close Figure 7 6 Physician choose signature screen The patient name will now appear with a checkmark and the report has the label final 7 10 Report Manager Configuration Status Created by Date Created Date Modified Signed by Date Signed l a G Yona i Draft 10 11 2011 11 56 50 Dr Kehati 10 11 2011 11 57 38 y 4 Figure 7 7 Final report signed and completed for patient HemoCIS Test US Note There can only be one Final report per report type per case Viewing Patient Reports ALL Patient Reports In the CASES Tab Press the sign to the left ofthe patient s name or Double click on the patient row A list of all the reports for that patient will open Double click on the requir
79. s 7 11 Appendix tO Chapter Tocina altri loli aaa dde e He erede dot dde edad 7 13 Chapter 8 Inventory Said O outer riae ut Fei eee ii 8 1 TOTO CUCA A EUNTES 8 1 111 ERE A A uet tri e a eee ede de tenis 8 4 Custom Search Filt r T s e 8 5 Chapter 9 Statistical Reports da dica 9 1 A oat dust atn need tae EL NL te ce Mn RM E 9 List Manipulation uou AE e edt 9 2 Statistical Query building vd cs od ecd Oma c Md Mb M E EE 9 8 Chapter 10 Adninisttatot u on n deceat ud alo is 10 1 Introduction sereo ie Beh A It MAU a 10 1 Administration FW WecltoHs usa ipei te baslos ee as ipe e Lud bos neis n valid wenn eeu on DR el Re URDRU P Sat dod iia i 10 1 User Manager ss discitur edt et aside ddcteiitteMst tu e t eter td eus aaaea 10 2 Administrator Setting Menu eee esses eese eene en nenne nennen n etnne etes stesse enns en ens eterne 10 21 Introduction to HemoCis plus Chapter 1 Introduction to HemoCis plus Introduction HemoCis plus is a computerized clinical information system designed for integrated use in the hospital Cathlab environment It is a powerful database capable of storing large volumes of patient data in a logical and easy to use manner facilitating efficient patient file management and rapid information retrieval The system operates as a central database and is connected to the Horizon XVu system Cathlab workstation via a network ys Xp STE rry M tiny wees M Hemo
80. s are set These include field names to be displayed in user defined lists and Administrator Super User passwords and privileges The system is then ready to operate The new database installation is tailored to maintain existing protocols such as procedure descriptions complications indications and risk factors To ensure a smooth transition to the new system many other parameters for example room setup are user definable Prior to a HemoCis plus installation a short implementation period is required for the System Administrator and Mennen Medical technician to set the coding and user defined parameters in accordance with individual hospital user requirements System Administrators should refer to chapter 10 Administrator of this manual On completion of the program installation the input of all patient data into the new database either from the Cathlab or from a new registration will require a Patient File to be registered in the system Initially for procedures scheduled prior to the HemoCis plus installation it will be necessary to perform manual registration of those patients in the new database Getting Started In a situation where a patient has been scheduled for a second or third procedure if required the details date and type of the previous procedure s may be added to the relevant Patient File in the new database to maintain continuity in the procedure history Basic User Passwords and Privileges HemoCis plus
81. s performed on a list This will delete all changes that were made after the last save as amp Export to Excel Use this key to transfer the grouped table to Excel file The number value of each of the grouped items will appear in a separate column on the Excel table Select the file name and folder to which the Excel file will be stored L amp Print Preview Use this icon to get print preview Note that number of pages may be quite large Use Print Dialog to set the pages and number of pages you wish to print LL Page Setup Use this icon for page setup to be used for printing Ed Show Hide Groups panel Use this icon to show hide the top row on which the group labels are shown iN Show Hide Indicators Show Hide the side column than include the icon and the E icon A Show Hide Headers Show Hide the column headers Ed Show Hide Footer panel Show Hide the Footer that is last row of the panel Show Hide Grid Lines Show Hide the grid lines that separate the rows and columns of the table fa Expand All Use this to show the list of patients for each group It is equivalent to change the box of all groups to amp Collapse All Use this to show the list of groups without expanding it to list of patient in each group It is equivalent to change the ail box of all groups to 9 12 Statistical Reports Automatic column width Use this icon to change column width to insert the whole table into the
82. screen size Note If all columns are available the column heading will be very small and may not be readable 9 13 Administrator Chapter 10 Administrator Introduction The Administrator Manager is used by the System Administrator to create the basic data for the HemoCis Pro database to be used by the database end users This section is not to be used on a day to day basis and would be accessed only by the Manager Access is protected by User name and password The administrator will also provide passwords to users as per their permissions to use or modify the database Administration Functions The Administrator Manager allows you to create the following lists e User Manager e Categories Catalogs e Field Definition e Setting o Rooms o Option o Vessel Order To access the Administrator menu use the Administrator key on the main menu Figure 1 2 This will open the Administrator manager menu Figure 10 1 Administrator Menu Hi EA Administrator Manager a laa eo m User Manager User Catego Fields Settings A categories Catalog Manager Catalog Definition 2 Fields Definition H e Settings LJ o 2 c z o d m km E z 4 HemoCIS Figure 10 1 Administrator main menu 10 1 User Manager This panel is used to Add a new user Delete or Edit Users and provide user s access permission The users can be viewed using icons or as a list D New Administrator di Delete
83. ser4 Note CU4 NOTE Catuser4 Time CU4 TIME Catuser5 catuser5 doc Catuser5 Name CU5 NAME Catuser5 Note CU5 NOTE Catuser5 Time CU5 TIME CO Dom Diag codomdiagnosis doc Calcium CDD CALCIUM CTree Image CDD IMAGE Vessel Length CDD LENGTH Morphology CDD MORPHOLOGY Vessel Name CDD NAME Remark CDD REMARK Vessel Value CDD STENOSIS Thrombus CDD THROMBUS CO Dom Int codomintervention doc Angulation CDI ANGULATION Calcium CDI CALCIUM Graft CDI GRAFT CTree Image CDI IMAGE 7 15 Report Manager Report Category Template Word Files Report Field Bookmark Name Vessel Length CDI_LENGTH CO Dom Int codomintervention doc Lesion Type CDI LESIONTYPE Morphology CDI MORPHOLOGY Vessel Name CDI NAME Post Stenosis CDI POST Pre Stenosis CDI PRE Result CDI RESULT Thrombus CDI THROMBUS Timi Flow CDI TIMIFLOW Complication complication doc Complication Name CMP COMPLICATION Conclusion conclusion doc Physician Impression CNC IMPRESSION Notes CNC NOTE Physician CNC RECOMMENDATIO Recommendation N Physician Summary CNC SUMMARY Cons Sedation conscioussedation doc Conscious Sedation CONS NAME Name Conscious Sedation CONS NOTE Note Conscious Sedation CONS Time Time Diagnosis diagnosis doc Diagnosis Name DIAG DIAGNOSIS Diagnosis Code DIAG DIAGNOSISCODE Diagnosis Note DIAG DIAGNOSISNOTE Diagnosis Time DIAG DIAGNOSISTIME Dia
84. st summary is shown Inventory Inventory 2 mennen UT m 3 Order number Order date 14 09 2011 Ordering person 6 9 Q O x New Order BBraun 12mm 3cm Tyshak2 Balloon w 691 00 w 691 00 Cook 9f Blue Mullins Sheath w 1 033 00 w 1 033 00 IE Meditech 6f 100cm Berenstein Catheter w 1 102 00 f 1 102 00 Cook 11f 13cm Sheath T w 1 233 00 w 1 233 00 Total 4 057 00 HemoCIS Figure 8 2 Order panel L3 gt To replace one of the items Double click on the item to be changed Get blue background Use the arrow to the left of the item to view the whole inventory list Double click on the required item It will replace the original item gt To delete an item from the order list Double click on the item to be changed Get blue background click on the delete ER icon a confirm box will be displayed Press OK to delete Confirm ES Delete record i Cancel gt Press OK to add the order to the list of orders Entry Inventory gt Select the Entry key a gt Note When items ordered for the inventory are received and marked as Entry it will automatically update the stock Note Entry referenced to a previous order will convert the Order list Status from Opened to Closed To view Entry details Click on the to the left of left Column The will convert to and a detailed list of items for the selected order will be displayed Inventory Manager
85. stance resistance doc Condition RES CONDITION PVR RES PVR SVR RES SVR Time RES TIME TPR RES TPR Resistance Calc resistancecalculation doc CI RC CI CO RC CO Condition RC CONDITION Method RC METHOD PA Mean RC PAMEAN PA Site RC PASITE PA Time RC PATIME Resistance Calc resistancecalculation doc PV Mean RC PVMEAN PVR RC PVR PV Site RC PVSITE PV Time RC PVTIME SA Mean RC SAMEAN SA Site RC SASITE SA Time RC SATIME MV Mean RC SVMEAN SVR RC SVR MV Site RC SVSITE MV Time RC SVTIME Right Dom Diag rightdomdiagnosis doc Calcium RDD CALCIUM CTree Image RDD IMAGE Vessel Length RDD LENGTH Morphology RDD MORPHOLOGY Vessel Name RDD NAME Remark RDD REMARK Vessel Value RDD STENOSIS Thrombus RDD THROMBUS Right Dom Int rightdomintervention doc Angulation RDI ANGULATION Calcium RDI CALCIUM Graft RDI GRAFT CTree Image RDI IMAGE Vessel Length RDI LENGTH 7 22 Report Manager Report Category Template Word Files Report Field Bookmark Name Lesion Type RDI LESIONTYPE Morphology RDI MORPHOLOGY Vessel Name RDI NAME Post Stenosis RDI POST Pre Stenosis RDI PRE Result RDI RESULT Thrombus RDI THROMBUS Timi Flow RDI TIMIFLOW Risk Factors riskfactors doc Risk Factor PRF NAME RV Pressure rvpressure doc Condition RVP CONDITION EDP RVP EDP Systolic RVP SYSTOLIC Time RV
86. t appear in the patient list For example you can count how many people where treated by each physician and how many of those where males or females Statistical Reports Another example would be counting the number of patients treated for each diagnosis To group patients for a given parameter Drag the column label of the parameter you wish to group by to the grey row above the column heading Grouping the patient list by Physicians is shown in Figure 9 10 below For each of the Physicians in the list we also have the number of patients treated by that physician And on the bottom row the total number of patients is summed To regroup the list by gender drag the gender column head label to the row above the column heading The table Figure 9 11 now shows the number of male and females treated by each of the physicians It is also possible to drag another parameter and sub group it in several levels The sequence of grouping depends on the sequence of the parameter dragged Figure 9 12 shows the same data as Figure 9 11 with converted grouping sequence first Gender and then Physician Patient Equipments E Eg E E amp Gy BAK a BAB 220 MEMES ME Physician v 3 Vendor Equipment Case ID v Medical Record Numb Social Security Numbe v Last Name First Name 7 Physician Total 652 Total 652 Physician A ROMANO Total 14 Total 14 Physician Caj Erk MD Total 40 Total 40
87. t doc Pediatric and pediatriccalculation doc HD Hemodynamic AO Pressure aopressure doc LV Pressure Ivpressure doc RA Pressure rapressure doc PA Pressure papressure doc PV Right pvright doc Pressure PV Left pvleft doc Pressure RV Pressure rvpressure doc PW Pressure pwpressure doc Resistance resistance doc Cardiac Outputs cardiacoutputs doc User Site hemodynamic doc Pressure Resistance Calc resistancecalculation doc Results amp Calc pediatriccalculation doc Pediatric Calc pediatriccalculation doc Notes Note note doc Diagnosis diagnosis doc 7 13 Cath Comments cathcomments doc Angiographic angiographic doc Cons Sedation conscioussedation doc Catuserl catuserl doc Catuser2 catuser2 doc Catuser3 catuser3 doc Catuser4 catuser4 doc Catuser5 catuser5 doc Vital Signs vitalsings doc Clnical History Risk Factors riskfactors doc Allergies allergy doc Previous Proc prevproc doc Coronary Tree Right Dom rightdomdiagnosis doc Diagnosis Diag Left Dom Diag leftdomdiagnosis doc CO Dom Diag codomdiagnosis doc Coronary Tree Right Dom Int rightdomintervention doc Intervention Left Dom Int leftdomintervention doc CO Dom Int codomintervention doc Coronary Diagnostic coronarydiagnostic doc Intervention pci doc PCI Other Images Heart image doc Diags User Heart heartdiagrams doc Diags Conclusion
88. t upon the relevant user privileges A user authorized to input data enters it into data fields or where required types it as free text It is important to remain consistent when typing information in certain data fields For example a date must always be entered using the format that has been HemoCis plus Operating Instructions configured by the Mennen Medical technician at start up MM DD Y Y Y Y or DD MM Y Y YY Editing Data The ability to edit HemoCis plus data depends upon the type of data the application and the relevant user privileges some fields may not be edited and are read only for example the BSA field demographic data in the Patient File application Saving Data New or updated information that has been entered into the database is saved in the system In certain applications for example Patient Report as WORD File information is not saved to the database but may be saved in as a document file on the hard disk to a floppy disk or to the NT network Data Transfer HemoCis plus data is transferred in two directions and incorporates the following sending of registration data from HemoCis plus to the Cathlab and transfer of data from the Cathlab to HemoCis plus Both types of transfer are described in this chapter Sending Registration Data When a new patient is registered or when information in an existing Patient File is updated the demographic data is sent from HemoCis plus to the Cathlab using the S
89. te of Birth Genc w Height Weight BSA ww O2Cons Last Procedure Dal Total Cor e 7 E Procedure Date 03 01 2007 Total 5 No Adverse Events BAT Cristina 23 12 2004 Female 83 11 4 0 498 62 30 01 2007 No Adverse Events HIL JON ALLEN 24 07 2006 Male 61 5 8 0 302 37 03 01 2007 21 8 No Adverse Events MIL ALIYA RENEE 06 07 2006 Female 64 6 0 317 39 03 01 2007 36 7 No Adverse Events MCM BABY BOY 26 12 2006 Male 45 1 9 0 149 18 03 01 2007 12 No Adverse Events ZAH ALI 05 08 2006 Female 64 6 3 0 32 39 03 01 2007 13 8 EE Procedure Date 04 01 2007 Total 3 H Procedure Date 05 01 2007 Total 2 Statistical Report e Procedure Date 08 01 2007 Total 4 E Procedure Date 09 01 2007 Total 4 Procedure Date 10 01 2007 Total 5 iti Procedure Date 11 01 2007 Total 4 Procedure Date 12 01 2007 Total 5 Ei Procedure Date 16 01 2007 Total 4 Procedure Date 17 01 2007 Total 5 v Lun Q E E 7 iti Procedure Date 18 01 2007 Total 8 Figure 9 13 List of patient with complication treated on a given procedure date Use of icons on the statistical tables a Save Report Use this icon to save changes in an open report a f For the locked reports 5 this icon will be dimmed and would not respond Save Report As Save a report as a open report with user selected name that will be added to the Statistical report list Statistical Reports El Cancel Changes Use this icon to cancel change
90. tegories Laboratory The Report Manager takes the patient demographic data plus the four additional elements from the Template Directory The data from each category will be entered in the correct section of the template and all templates will be displayed one after the other in the order set by the user to create the final report form The final report format will look as seen in Figure 7 4 but the empty fields will be filled with the specific data from the patient file as entered in the Patient folder and or transferred from the Horizon XVu Report Manager THE HOSPITAL Cardiovascular Laboratories Cardiac Catheterization Report Date of Birth Age Date of Procedure Case ID Weight kg Assisting LY PRESSURE Cmdm SR EDF Tme o o VES E RA PRESSURE A W v Wave Mean lime ee LABORATORY Signature id Figure 7 4 example of final report configuration Customize Reports format Category Templates Each category that appears in the category list of the Report Manager includes the specific data compiled from that category of the patient file The HemoCis plus includes Mennen default Word template files for each category These files include Bookmarks and are stored in your PC together with the HemoCIS plus software Each template has its set of bookmarks Bookmarks are the locations into which the data elements are inserted into the report When a patient report is created all data and par
91. the location of the template files at the bottom of the report manager screen O Envoy Waveforms O Pediatric and HD Pediatric Calc Dallergies LY Analysis SO 18 Insert M Signature Waleama Clinihace Adminichrakav Templates directory jc clinidb T emplates The list of template files in this site is fixed and cannot be changed by the user The user is however allowed to customize the word file and to style it To customize a template open the template file of your choice and change the style of the word document as you please Use the bookmarks for the template in the word document Note If you intend to modify the Mennen default word file refer to Microsoft Word user manual Creating a Patient final report 1 In the Configuration window open the drop down list to choose the required configuration for your report Configuration Draft v Report Manager 3 New Report 2 Click on New Report i The system will assemble a Draft Report and the following message will appear when the draft is done Confirm 9 v Press YES to open the Report immediately for viewing or NO for a later viewing 3 Note The new report will enter the list of Draft Reports To finalize a report it must be signed electronically by a physician See OSigning a patient reportChapter 7 page 9 02 gt Note The report is shown in WORD format and can be saved as such Signing a patient report To sign a patient repo
92. time Work Time Only Display Minutes on time ruler Week Compressed Weekends show Sunday Saturday as a small box Single Column Month y Compress Weekends Time Grid Work time only Year All Day Event only Rooms e Room List e Layout Editor e Rooms per page Show All or 1 2 3 4 Room list opens a panel with all rooms available with their IP addresses The panel allows to 4dd Delete and Modify the room list Scheduler These functions will usually be performed by the system manager See Administrator Chapter 10 CLIE o o Fira Fs Room 1 Room 2 Room 3 X U 159 14 113 129 159 14 113 125 159 14 113 151 212 199 253 17 Har Y mn 3 O E Q I Figure 5 2 Rooms panel with IP address of each room Layout Editor opens a panel with list of the rooms with up down keys to arrange the rooms in the required sequence Resources layout editor Room 2 Figure 5 3 Room layout editor e Two Month Calendar The calendar allows viewing the schedule for any day of the month Scheduler gt To view a day click with the mouse on the relevant day 02 gt Note Days with scheduled procedure or event are shown with a bold number Schedule Duration Icons One Day Icon 4 Click on this icon or open a one day schedule on the view menu The default is the schedule for Today other days can be selected from the calendar Use the arrows or slider at the left of the schedule to move between hours Scheduler ajaja F
93. tting Options Use this panel Figure 10 20 to insert e Full Disclosure Directories e DICOM Worklist e HL7 ADT e Auto LOG out e Auto Case ID Full Disclosure Directories Insert here the Server Client and Temp directories 025 Note The default directories are in C but the Administrator Manager can set other location for the Directories 10 21 Administrator DICOM Worklist On systems linked to DICOM patient information can be received from the DICOM list HL7 ADT On Systems linked to Hospital Information system patient information can be received using HL7 protocol Auto LOG out When Enabled the HemoCis will log out automatically if HemoCis was not accessed for the Wait time Auto Case ID When Enabled each new case will receive from the system a unique Case ID Administrator Menu a Administrator Manager E User Manager H Ge Categories Catalog E Fields Definition Store Directory on Server C clinidb data FULLDISCLOSURE Fulldisclosure Admit Location Admit Status Cities Temp Directory on Client lea C CLINIDB Network Directory on Client j C CLINIDB BDE BDEInstall Countries DICOM Worklist Gender Calling AP Title MENNEN Called AP Title MENNEN Insurance Provider Prep Sites Host 212 199 253 129 Port 7401 Procedure Status HL ADT ha Y E m a LJ zl Lz4 f la ed E y Procedure Type 1 Races Host for Query Only 212 199 253 129 Vendo
94. ule panels e Use the right mouse to open a drop down menu gt Select the Go to Date Select the Required date gt Select the type of schedule and the panel to Show In Press OK to accept Go To Date Date Show in Day Calendar Cancel 5 15 Scheduler 5 16 Chapter 6 Patient List Introduction To start use of the HemoCis plus insert User name and Password From the main menu select the patient list Patient List The list will include all patients that were registered in the database from the time it was initiated lt Note Names and IDs in the lists in this user manual are not of real patients The Patient list see Figure 6 1 On the Main Menu Figure 1 1 select Patient list to e View the list e e Create a sub list e e Insert new patients Patient List T mennen Search Available Fields Search for a specific patient View and modify details of patients Find Text Last Name v Whole words only Show Cases All O Filter Last Year OFrom 20 11 2006 DODaa Patient List bbb Yosef lest bn Ban MARY Janiece Test Location MRN Click here to define a filter JONATHAN Ibrahim GREG 01111000000 ccc mo 5112602 m 140487 24505620 KR amnem 3058000152 56988810 121113 ma tS 10 06 20 01 01 19 ns 17 08 19 15 03 13 Figure 6 1 Patient List llt al Deef Ere gt
95. ure 10 10 Administrator Physicians Edit 4 mennen Vas General Details Signature les Show Signature y S Save Signature Propert A EY Phys Y bl U O E I Cancel Figure 10 10 Physician Edit panel Signature L3 gt To enter a Digital Signature a Use the mouse to draw a signature in the designated box digital signature b Press Save signature c Enter a password d Press OK e Press OK to exit physician properties screen You can also load a signature form an external file a press LOAD Image b choose the file with the signature c press SAVE f Enter a password g Press OK h Press OK to exit physician properties screen 10 11 Administrator LJ To Edit a Procedure Select a procedure item and click Edit icon This will open a Procedure Edit panel The Panel shows and allows editing of the procedure details Procedure Edit Tm mennen General CPT ICD 9 gt Name Angiography Unique ID 101 Estimate Duration 00 00 00 Charge m 101 00 Procedure Properties Color MN 175 80 81 Note HemoCIS Cancel Figure 10 11 Procedure Edit panel Click on CPT ICD 9 to open a panel for entering CPT and or ICD 9 code number 10 12 Administrator Procedure Edit m mennen General CPT ICD 9 9 v im Q 2 im a 9 har gt E a l o hm a HemoCIS OK Cancel Figure 10 12 Procedure Edit panel
96. y Barcode Catalog Number Purchase Price and Stock Vendor Inventory Barcode Catalog Number Purchase Price Stock Cordis Cordis 25mm Genesis Stent w 828 00 Cordis Cordis 29mm Genesis Stent w 829 00 J amp J J amp J 10mm 7mm BDA Premount Stent33 w 830 00 Target Therepeutic Target 0 010x205 Wire Ec my 831 00 Cook Cook 0 045x100 TDW 10 Wire w 832 00 Cook Cook 0 052x260 Wire w 833 00 Advanced Medical Advanced 0 014x190 Floppy Wire w 834 00 Scimed Scimed 0 014x300 Floppy Wire w 835 00 x Figure 8 4 List of inventory items and stock L3 gt To organize the list It is possible to arrange the list in alphanumeric order of each of the columns 1 Click on the column label to organize the list in ascending or descending order 2 Click on the arrow to the right of the column label to show either All Custom or List of items Custom Search Filter Custom search filters allow you to search or create a sub list based on two variables L3 gt To search by Custom Use the Custom Filter click on the arrow on the column label this will open a list of all items in the column and Custom gt select Custom Inventory This will open a filter panel that offers to select to parameters connected by either logical AND or logical OR Each item can be selected by a variety of tools Custom Filter Show rows where Order Number like AND OR E Use _ to represent any single character Use to represent any series of char
97. y of Fallot Male 2 006 Uam Ahs MD 23 18 18 COR svT av Nodal Reentry Slow Pathway Male 1 874 Lam Ahs MD 17 12 12 E VT Atrial Ectopic Automatic Atrial Tachycardia Female 1 502 Uam Ahs MD 22 17 17 go SVT AV Nodal Reentry Female 1473 Nor Nat MD 20 15 15 ES sers av Nodal Reentry Slow Pathway Male 1 164 Nor Nat MO 13 8 8 Er Noonan s Syndrome Male 1 404 Nor Nat MD 19 14 14 Feil Cardiomyopathy Hypertrophic Male 1 404 Nor Nat MD 13 14 14 m 5T av Nodal Reentry Male 1 908 Nor Nat MD 20 15 15 HE Mustard Operation Male 1 956 NojMor MD 23 Hour 31 26 26 Transposition of Great Arteries Male 1 956 Noj Mor MD 23 Hour at 26 26 Stent Placement in Systemic Vein Male 0 709 Noj Mor MD m 6 6 Fontan Operation Extracardiac Non Valved Conduit Male 0 709 Noj Mor MD m 6 Stent Placement in RPA Male 0 709 Noj Mor MD u 6 6 ypoplastic Left Heart Syndrome Male 0 709 Noj Mor MD 1 6 6 Gore Tex Tube Graft Anastomosis from Aorta Brachioct Male 0 897 Noj Mor MD 13 9 3 Arterial Switch Operation with Re implantation of Coror Male 0 897 Noj Mor MD 13 3 9 Left Pulmonary Artery Proximal Branch Stenosis Male 0 897 Noj Mor MD 13 9 9 Pulmonary Artery Anomaly specify Male 0 897 Noj Mor MD 13 3 9 Transposition of Great Arteries Male 0 897 Noj Mor MD 13 9 9 Fontan Operation not further specified Female 1414 Noj Mor MD 29 25 25 PA Tricuspid Atresia D loop Female 1414 Noj Mor MD 29 25 25 Im Rastell SD Closure Female 0 636 Interventional Elective Noj
98. y of tools Custom Filter Show rows where Gender like AND OOR Use _ to represent any single character Use to represent any series of characters OK Cancel Figure 9 7 Custom Filter Statistical Reports Custom Filter Show rows where Update Person is less than or equal to is greater than is greater than or equal to like not like Figure 9 8 Custom Filter with list of logical tools The search can be Alphabetic eLike eNot like Alphanumeric eEquals enter a parameter to search for The parameter can also be today tomorrow or yesterday for columns including dates e Does not equal els less then els less than or equal to els greater than els greater than or equal to els blank els not blank ee B os Another possibility for custom filtering the list is to Click on the filter icon or click on the line under the column labels marked by the Label Click here to define a filter This will open a row under the column labels that can be filled by a letter or string of letters Statistical Reports Patient Diagnosis ye y En m emm n s Pt oe e F Dia sis W Gender BSA Procedure Ty v Procedure S s Physician 7 Admit Statu w Current S Procedur v Last Proc El At utter Male 2 006 Uam Ahs MD 23 18 18 d ralogy of Fallot Male 2 006 Uam Ahs MD 23 18 18 EE sn Male 2 006 Uam Ahs MD 23 18 18 ME Tetralog

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