FacilitiesLink User Manual - Capital and Space Planning
Contents
1. Bodega Bay Tahoe Tulare The system provides current information about campus buildings and rooms including official name CAAN zone area structural characteristics occupancy use funding revision history It also contains information about retired and demolished buildings FacilitiesLink has expanded to include buildings that do not meet the traditional definition of building These include Conex boxes structures near wells leased space off campus and assorted field buildings It provides a nightly data feed to many campus data systems including Accounting and Financial Services Information and Educational Technology UC Environmental Health and Safety Facilities Management UC Davis Health System the Office of the University Registrar and other units It also imports reference data including equipment campus NAMs and person directory information for look up tables FacilitiesLink data also supports capital project planning annual reporting to the California State Legislature negotiations with the Federal Government of the indirect cost rate that is applied to sponsored projects reporting to the National Science Foundation environmental sustainability reporting insurance and risk management facilities management and long range campus planning UC Davis Capital and Space Planning Last updated 11 2 2015 History A 1971 California Legislative Action states that an accounting of space by campus by building and room2. Existing Condition CAD A Roof Plans Composite Roof Plans Plan Sets Construction Drawings Contacts Directory Address Books Calendars Schedules Timecards Print Version tgreen 9 18 15 238pm Logout My Apps Show All Documents Online Folders Files Pictures Image Galleries Uploads Online Forums Blogs Relocations Expansions and Moves 5 amp Comments an 1 Database Queries Data Mining GIS Explorer Features Linework My Info Personal Preferences If you have additional questions about any of the information on the UC Davis FacilitiesLink website or need technical assistance with these pages please contact Teri Greenfield in Capital and Space Planning by phone at 530 752 2437 or by email at flhelp ucdavis edu Making Changes Edits FacilitiesLink modules have different types of privileges There are four levels of access which deal with various levels of authorization to view enter or control data These levels of access are managed by Capital and Space Planning The ability to make changes to FacilitiesLink data is called an edit privilege Higher level administrators and individuals across campus with responsibility for their unit s facility inventory update Space Coordinators will be given space edit privileges There are also many users with Browse accounts that have no edit privileges Student employees can be granted access with the permission of their supe
3. Non SRV General campus use psychology law speech Health hearing etc dates DEMONSTRN I amp R practice rooms practical teaching child care home mgmt economics Demohsiraiio DEMO SERV I amp R practice rooms practical teaching child care home mgmt economics Media Produci n MEDIA PROD Rooms used for production and distribution not storage Media Production Service MEDIA SERV ors for production and distribution not Greenhouse Greenhouse Service i Food Facility Service nn RECREATION Rooms used for recreation not for instructional programs Rooms used for recreation not for instructional programs Rooms used for rest not restricted to specific Commons COMMONS population Departmental break rooms would be Office Service 335 Capital and Space Planning Last updated 10 27 2015 Room Type Appendix D Room Use Codes Restrictions on Use Are Stations a Required Data Element Abbreviation Restrictions on Use of This Code Commons Service COMMONS SV Exhibit Service Day Care Service DAY CARE SV SHOP i STORAGE OF 722 CNN x emen INACTIVE 10 UNFINISHED ALTERATION 750 755 760 entral Service Support Unfinished Area Merchandising Merchandising Service Assembly Service Shop General amp Research Shop Teach Lab Shop Service General amp Research Shop Sevice Tech Lab Storage General amp Research Storage Teaching Lab Storage
4. facility managers and department chairs to ensure that the information in the space database is accurate The accuracy of the coding is of crucial importance to the University For questions about FacilitiesLink not addressed in this manual please contact Teri Greenfield at tgreenfield ucdavis edu Facilitieslink is a product of MetaBIM Inc UC Davis Capital and Space Planning Last updated 11 2 2015 OVERVIEW of FacilitiesLink Space Management FacilitiesLink is a transaction based real time space administration system that connects data about rooms departments and occupancy to building floor plans It was developed to make vital space information available to the campus community UC Davis uses FacilitiesLink as its space identity management system It connects a physical space a room to information about that space It represents the room in the context of the rest of the organization The pages are dynamically linked to allow easy navigation from one level of the hierarchy to another The system shows current space assignments by Division College space department and program using the DaFIS KFS organizational hierarchy It is a tool for space management and analysis of future space needs Because it is accessible and open it provides transparency in space management Official Data of Record FacilitiesLink serves as the official record of campus space It encompasses the Davis campus Medical Center and outlying areas e g
5. Assignable Area ASF Assignable square feet the total floor or surface area of a room assigned to or available for assignment including every type of space functionally usable by an occupant or user For leased facilities when actual assignable area measurements are unavailable net rentable area may be used to record assignable area and basic gross area Basic Gross Area The sum of all areas finished and unfinished on all floors of an enclosed structure that is within the environmentally controlled envelope for all stories or areas which have floor surfaces Also known as OGSF Building A roofed structure for permanent or temporary shelter of persons animals plants materials or equipment The building inventory may encompass many different types of structures including marine and space structures research vessels aquarium structures and trailers that are not on wheels and are used for offices research residences and storage CAAN Corporate Asset Account Number is a unique 4 or 5 digit number assigned by Capital Asset Accounting to a building or structure at the time a capital project or construction contract begins to incur expenses CEFA Corporate Equipment and Facilities Assets The UC system wide reports that our campus data feeds into Covered Unenclosed Gross Area Covered or roofed areas of a building located outside of the enclosed structure i e the environmentally controlled envelope for all stori
6. Condition Te Min GSF AS Be v UG US Rs cS WE Maddy Lab McLaughlin Field Station Memorial Union Magnolia Primero Grove McLaughlin Gate House Memorial Union Catering Trailer Mahogany Hall McLaughlin Greenhouse Meyer Hall Mail amp Custodial formerly McLaughlin Shop amp Warehouse Midtown Clinic Main Hospital Mechanical 2 Miller Hall Malcolm Hall Mechanical 3 M LN D Institute Clinic and Resource Center Mann Laboratory Mechanical 4 M I N D Institute Laboratory Manzanita Primero Grove Mechanical 5 Mohammed S Ghausi Hall Maple Cottage Mechanical 6 Drain Mondavi Center for the Performing Arts Marriot Courtyard Sacramento campus Mechanical Sewer Mondavi Center for the Performing Arts Administration Martin Luther King Jr Hall Medical Pathology Trailer Mondavi Institute North Lab Materiel Management Office Medical Records Building Mondavi Institute South Lab 4 Mathematical Sciences Building Medical Sciences A formerly Mondavi Sensory Lab Maurice J Gallagher Jr Hall Medical Sciences B Carlson Health Sciences Library Moore Hall Max B Kleiber Hall Medical Sciences C Mrak Hall MBP M3 Storage Medical Sciences D Mrak Hall Grounds Shed McClellan Nuclear Research Center Medical Sciences E MRI Facility for Integrative Neuroscience McClellan Nuclear Research Trailer Medical Student Education Center MSB McClellan UCD Data Center Med Neurosciences Music Building McLaughl
7. a room to a building e Delete a room from a building e Delete a room from your space inventory If your department no longer has a room do not delete it let us know it needs to be transferred Change a room number Change the Function CPEC Code or NSF Survey code How to Edit a Room Record e Navigate to your unit s Space Inventory by selecting Divisions from the main menu there are multiple ways to do this this is just one way e Select your Dean or Vice Chancellor s Office from the list e Select your Department e Scroll down the page to the Space Inventories section Click on the icon showing a list of rooms Your current departmental space inventory will be displayed Click on a room number in blue The room summary screen will open To edit click on Update Room in the top left in blue If you do not see Update Room you do not have editing privileges UC Davis Capital and Space Planning Last updated 11 2 2015 19 UCDAVIS FACILITIESLINK Buildings Mrak Rooms 000 Department updates gt Mrak Room 0004 Update Room the square footage and the room name if available Prowde space accounting detads such as department room type and stations the room in Room Name mm CUBICLES Square Feet 338 Use Category Assignment Space Suffix gt Department Room Use 320 Administrative Office Division Code Station Count gt 4 Program Code S
8. and use of the rooms on your list Edit your rooms on FacilitiesLink Step 1 Print a list of your rooms Navigate to your unit s Space Inventory by selecting Divisions from the main menu Select your Dean or Vice Chancellor s Office from the list Select your Department Scroll down the page to the Space Inventories section Click on Complete Listing on the right side of the page o Your current departmental space inventory will be displayed o If you have room names entered you will see them displayed Finally download and print your list of rooms This option is available by selecting Download xlsx csv tab on the bottom right of the space inventory UC Davis Capital and Space Planning Last updated 11 2 2015 18 Step 2 Verify your Space Review your list and verify that the information properly reflects the assignment predominant use occupancy and station count as of the date of record View or print floor plans with your department space highlighted We recommend you conduct a visual audit of your space Step 3 Edit your Rooms in FacilitiesLink These are the room data elements that you are able to edit Room Use code e Number of Stations i e seats or work stations applies to certain rooms e Department Name e Occupant e Room Name optional e Divide optional e Loan From and Loan Notes optional Please contact Capital and Space Planning if these changes are necessary e Change in Area sf Add
9. icon for each floor e Click on one of the icons This is will open up the floor plan in the Floor Plan Viewer UCDAVIS rn FACILITIESLINK Home Buildings ARC Pavilion 1st Floor Floor Plan tgeen 10 26 15 2 40pm Logout y Click Rooms Of On ARC Pavilion 1st Floor Delete Plan Select a Theme Layer Table B A ANNO NOTE A ANNO SCRN A ANNO TIIL NOTE A ANNO TITL NPLT A ANNO TTL OTLN I A ANNO TTL THN A AREA DEN A AREA SPCE A AREA SPCE PATT A BENCH SDSK E A DOOR 4 000R SOSK ADooR sws B A FLOR BALUSTRADE B A FLOR HRAL A FLOR OPNG SDSK A FLOR OTLN SDSK A FLOR RSR SDSK E A FLOR SPCL SDSK A FLOR STRS El A FLOR STRS SDSK DPV RP R5 S R5 RP nn RD RP Ro Ro RP Rej BB Keymap Zooms Themes Layers dwg dwf pdftheme Options Click Rooms Off On This is located in the upper left corner of the page above the viewer window If you click On the rooms will be outlined in yellow When they are outlined in yellow you can click on a room polygon and you will be transferred to that room s data page If you click Off the yellow lines disappear and you can move the floor plan around using the mouse Use Zoom Tool This is located in the lower left corner of the viewer It can be used to zoom in to the floor plan There are five zoom levels UC Davis Capital and Space Planning
10. or Ctrl click Mac On a Department page when you select a building name under Buildings Occupied you jump to that building page To get a list of the space occupied in that building click on the icon under Space Inventory On a Building page if you click on a department name you jump to that department s page and it will display the space occupied by the department in that building only In addition to the standard download options any screen can be printed by selecting File and Print from your browser menu If the text has not adjusted to fit one page in width or if your printer is cutting off some text try changing the page setup from portrait to landscape UC Davis Capital and Space Planning Last updated 11 2 2015 16 Conducting the Annual Space Inventory Annual Fall Reporting Timeline Time Frame August End of September October November early December December December Spring varies January Spring varies UC Davis Capital and Space Planning Last updated 11 2 2015 Activity Capital and Space Planning asks Assistant Deans and Directors to confirm the names of departmental space coordinators Capital and Space Planning sends an email to space coordinators announcing the beginning of the space inventory and provides the official date of record Departments should update their space inventories to reflect occupancy and use on that date Departments update their space inventory and make edi
11. the Department If you click on one of the icons it will bring you directly to the Floor Plan Viewer The rooms occupied by the department will be shown in color and a legend appears below the map You can click on other items in the legend to see where other departmental space assignments You can go back to your Department page by clicking the Back button on your browser Scroll further down the page to the Space Inventories section Each building icon will lead you to a list of the department s space in that building Click on Complete Listing right side of window to download the entire space inventory for the department UC Davis Capital and Space Planning Last updated 11 2 2015 9 Space Inventory Use this module to filter all of the rooms in the database using multiple filters and themes UCDAVIS m FACILITIESLINK Home Rooms toreen 9 18 15 4 05 Looout 4 Create Room Space Inventory Select a Theme Report 49 517 Active 11 716 Retired 61 233 All EB iE Maps amp Earth Room Use Room Name Building Tel Department Floor gt Division n Stations 1 lt Equipment Room Program Loan Occupants PI Room Specs Building Room Room Name Area Room Use Stns Department ABMCO Building 1000 OFFICE 598 320 Administrative Office 2 Plant Operations amp Maintenance UMC 9817 ABMCO Building 1000A CORRIDOR 49 ABMCO Building 1000B TOILET FEMALE 69 ABM
12. CO Building 1000C TOILET MALE 69 ABMCO Building 1000D OFFICE 98 320 Administrative Office Plant Operations amp Maintenance UMC 9817 ABMCO Building 1001 HV AC SHOP 710 Shop General and Research Plant Operations amp Maintenance UMC 9817 ABMCO Building 1002 STORAGE 720 Storage General and Research Plant Operations amp Maintenance UMC 9817 ABMCO Building 2000 OFFICE 5 320 Administrative Office 3 Plant Operations amp Maintenance UMC 9817 Academic Surge Building 1EL1 Elevator Academic Surge Building 1571 Stairway Academic Surge Building 1EL2 Elevator Academic Surge Building 1ST2 Stairway Academic Surge Building 1000 Academic Surge Building 1000A Academic Surge Building 10008 This module answers questions such as e How many Classrooms are in this building e How can download a list with room attributes for the whole building e Where is Professor X s office There are options to see Active Retired and All rooms Be sure you always look at a view of Active rooms Active should be highlighted in yellow You can filter the results by Building Floor Department Division Room Use size and stations You can use the dropdown list or just start typing the search term in the boxes You can search for a person by typing the name or part of it in the Occupant box and you can search for a unique room type by entering the Room Name box e g Server Room You can download your results using the Download options o
13. I amp R Departments Only departmental libraries Same restriction as codes 260 261 and 270 need C amp SP approval Same restriction as codes 260 261 and 270 need C amp SP approval Academic Office ACADEMIC OFF Other Office OTHER OFF Office Service OFFICE SRV Conference Rm Serv CONF SERV Study Room STUDY ROOM Used only for central areas such as libraries 410 fijo residential and student service facilities Open Stack OPEN STACK Used only for central areas such as libraries residential and student service facilities Used only for central areas such as libraries residential and student service facilities Supports 410 430 440 460 campus and branch libraries Study Service STUDY SERV Capital and Space Planning Last updated 10 27 2015 Appendix D Room Use Codes Restrictions on Use Are Stations a Room Type Abbreviation Room Use Code Required Data Restrictions on Use of This Code Element Supports campus and branch libraries For use in Non I amp R Departments For use in Non I amp R Departments For central use at department college school or campus level For central use at department college school or campus level Physical Education and Intercollegiate Activities Athletic Service ATHLET SRV Physical Education and Intercollegiate Activities ARMORY Military Science ARMORY SRV Military Science General campus use psychology law speech Clinic Non Health CLINIC hearing etc Clinic Service
14. Last updated 11 2 2015 14 Display a Theme on the Floor Plan The themes box is located in the upper right corner of the viewer box The default selection is Select a Theme You can show different categories of space department room use NAMs and many others one at a time A printable legend will appear below the viewer You can also print a themed PDF see instructions below Layers Table This is located to the right of the floor plan and is not needed for most users at UC Davis You can hide it by clicking on Layers below the viewer Notes e You can open up more viewing space by turning off any of the items that appear below the Floor Plan Viewer For example click on Keymap to turn off the map in the upper left corner Click again to turn it back on You will need to do this again if you change the zoom level e f you see a floor called Gross Area Floor it is for space accounting purposes will be removed when the floor plans for that building are uploaded Print or Save Floor Plans 1 To print a blank floor plan b C Select PDF Theme in lower right corner of floor plan viewer The floor plan opens in Adobe Acrobat and you can print or save it as a PDF You can also print using your browser print tools 2 To print a themed floor plan b Select a theme in the theme box located in the upper left corner of floor plan This opens the floor plan in Adobe Acrobat with
15. Office Vehicle Storage Vehicle Storage Service Health Care Facilities Patient Bedroom Regular BED REGPAT EB lt Bedroom Coronary Care BED CCU BED ICU Bedroom Intensive Care 812 Capital and Space Planning Last updated 10 27 2015 N N N N N N N N N N N N N N o o o o o o o o o o o o o o Rooms used for rest not restricted to specific population Departmental break rooms would be Office Service 335 Assembly of special events dramatic musical livestock commencement Implies general use by faculty staff students and Implies general use by faculty staff students and Non medical central service to specific community ie Law School Non medical central service to specific community ie Law School Same restriction as code 260 needs C amp SP approval garage airport farm equip garage airport farm equip service service Special use confer with C amp SP Special use confer with C amp SP Special use confer with C amp SP Appendix D Room Use Codes Restrictions on Use Are Stations a Room Type Abbreviation Room Use Code Required Data Restrictions on Use of This Code Element Intensive Care Diagnostic Service DIA SV LAB 860 Yes Laboratory Moving Equip Service Surgical special SURG SP PR 844 No Procedure Room ee ee Room Radiological Service RAD SV DIA Diagnostic Capital and Space Plann
16. Version 2015 1 Prepared by Capital and Space Planning Office of the Vice Chancellor amp Chief Financial Officer UC Davis FacilitiesLink A Reference Manual for the Annual Space Inventory FaciliftesLink is a space agministration system that connects data about rooms departments and occupancy to building floor plans It was developed to make vital space information available to the campus Community UCDAVIS FacilitiesLink A Reference Manual for the Annual Space Inventory TABLE OF CONTENTS INTRODUCTION i OVERVIEW of FacilitiesLink Space Management Campus Update Process 2 OBTAINING a FacilitiesLink ACCOUNT 5 Online Application and Logging In 5 Navigating the System 6 Making Changes Edits 6 OVERVIEW of FacilitiesLink MODULES 7 Buildings 7 Floor Plans 8 Divisions 9 Departments 10 Space Inventory 11 Room Use Type 11 Leasing and Work Orders 11 My Info 11 USING FacilitiesLink How to 13 View a Department s Space 13 View a Department s Space Highlighted in a Floor Plan 13 View and Download the Space Inventory List 18 View the Floor Plans for a Building 13 Print or Save Floor Plans 15 Important Reminder about Floor Plans 15 Navigation Tips 16 CONDUCTING the Annual SPACE INVENTORY 17 Annual Fall Reporting Timeline 17 Responsibilities of the Department Space Coordinator 18 How to Update Your Space Inventory 19 Best Practices 22 User Support 23 Appendix A Definitions of Terms Appendix B Freque
17. a centralized resource that is scheduled through the Registrar s Office and the expectation is that classes will be taught in Registrar controlled classrooms The unavailability of a Registrar classroom at a requested time is not a reason to use department space 4 One of our rooms isn t showing in our inventory What do I do Go to the Building module select the Building where the room is located and click on Space Inventory next to the photo of the building This will take you to the room list view Check that the upper right corner selection box shows Compete Listing Find the UC Davis Capital and Space Planning Last updated 11 2 2015 room number and determine the assignment using the report tabs If it is listed under another department it could be that a change was made in the past and the database was not updated Work with the appropriate people in your department and the other department to confirm that the room should be updated then make any necessary changes in FacilitiesLink 5 What do you mean by Primary Use This room is used for a lot of different things Primary or predominant use is a key principle of room classification The focus is on the actual primary use of the room at the time the inventory is taken The room s intent design the equipment in it and the department using it do not wholly determine the classification From the FIG It is recommended that primary be evaluated in terms of time and the h
18. and Kerberos Passphrase to create the FacilitiesLink account If approved your account will be activated within 24 48 hours If the applicant is a student we will need to check with his her supervisor about any limits on access Logging In From the FacilitiesLink Login page enter your Username and Password and click on LOGIN UC Davis FacilitiesLink UC Davis FacilitiesLink is the system used to make changes to campus space inventory and space accounting data and to administer the Indirect Costs Space Functional Use Survey The system is also used to integrate spatial capital planning property agreement and facilities data in order to provide a common frame of reference to be used across multiple organizations Access to the system is limited to qualified employees Registered users with a UC Davis FacilitiesLink account can reach the system by clicking on the LociN button located at the upper right of this window New users carl apply for access Applications are typically reviewed and processed within 48 hours If you are a School of Veterinary Medicine i s please contact svmhelpdesk ucdavis edu IF your browser is Internet Explorer the first time you log in you will want to change your browser cache settings so that you obtain the most current data each time you visit the FacilitiesLink site Go to TOOLS INTERNET OPTIONS GENERAL TAB Browsing History Settings Select Every time visit the webpage and clic
19. ble or an organizational view Tree 3 Select the Department of interest This will bring you to the Department s page 4 If you can t find the name of the department select the Tree view and look for the Department in the list for that Division View a Department s Space Highlighted in a Floor Plan 1 Navigate to the Department s page using Methods 1 or 2 above 2 Scroll down the department page to the Floor Plan Database section You will see floor plan icons for all of the buildings occupied by the Department 3 Click on one of the icons to open the Floor Plan Viewer The rooms occupied by the department will be shown in color and a legend will appear below the floor plan View and Download the Space Inventory List 1 Scroll further down the Department page to the Space Inventories section You will see icons for each building in which your department has space You can also select the Complete Listing in blue to the right of Space Inventories 2 This will open the Space Inventory page with the Department s space pre selected 3 To download scroll to the bottom of the room list and select one of the options under Download xlsx csv You can also print the list as it appears in your browser using your browser print functions UC Davis Capital and Space Planning Last updated 11 2 2015 13 View the Floor Plans for a Building Navigate to the Building Page If the building has several floors you will see an
20. es and areas which have floor surfaces UC Davis Capital and Space Planning Last updated 11 2 2015 CPEC California Pos Secondary Education Commission This is the defunct State body that developed the space standards we currently use Space standards have been used by planners and policy makers in California for higher education since the 1950s and are generally thought of as budgeting tool to determine overall space allowances The standards were revised in the 1990s CPEC Guidelines aka Space Standards The UC Campuses continue to report annually to the Office of the President for its reporting to the California State Legislature using California Post Secondary Education Commission CPEC guidelines detailed in the Facilities Inventory Guide However these guidelines only apply to General Instruction and Research departments approximately 2076 of total space These guidelines were intended to compare whole campuses A method was needed to determine if requests for additional space across the UC system were realistic CPEC guidelines use existing assigned standard space and compare it to an allowed amount of space per faculty member grad student post graduate researcher and teaching assistant which varies by research discipline Department Space Department Department is more accurately called a Space Department or Space Account Each Space Department has a program code that reflects the functions or activities that
21. et Area Sum of all areas on all floors of a building devoted to nonassignable public toilet facilities Official Date of Record This is the date on which the fall quarter inventory is based It is fifteenth day of the fall quarter OGSF Outside Gross square feet aka Basic Gross Area The sum of all areas finished and unfinished on all floors of an enclosed structure that is within the environmentally controlled envelope for all stories or areas which have floor surfaces Excludes covered unenclosed areas except for parking structures OGSF50 The California method of calculating Outside Gross Square Feet aka Related Gross Area This is defined as Basic Gross Area plus one half 1 2 Covered Unenclosed area OMP Operations and Maintenance of Plant OMP In general the OMP funding eligibility of space in a building is determined by the eligibility status of the departments and activities occupying the building The information on the Building record is not sufficient to determine OMP eligibility The best sources for information about OMP are B11 reports Click on the Documents module and navigate to Documents Annual Reports and UC Davis Capital and Space Planning Last updated 11 2 2015 Database Extracts Fall 20XX This report will also show if there is a special arrangement such as the Garamendi Act Program Code A code indicating the classification of a space department for the purpose of space inven
22. in Core Library Total 1 712 Buildings 8 Access Report amp Download xlsx csv tab kml When you get to a building s page you can see details about the size and location of the building construction and occupied dates construction type a listing of occupying departments by area and room count and links to a room by room space inventory There are also detailed reports such as square footage summary room usage types Many building pages have a photo of the building and the goal is to have a picture for UC Davis Capital and Space Planning Last updated 11 2 2015 7 every building in the system Note that OMP eligibility is not listed on the building page See page Appendix A for more information about OMP Floor Plans FacilitiesLink provides the ability to link multiple databases containing information about a room to that room s location on a floor plan drawing If floor plans are available the building page shows the latest plans and provides links to each floor The floor plans are also linked to the room database You can see a list of rooms by selecting each floor under Space Inventory The types of questions that floor plans can be useful for include e Why can t find a room number on my space inventory e Which department occupies that room down the hall that doesn t have a number on the door The majority of campus buildings have floor plans available on FacilitiesLink and additional buildings continue to be added A
23. ing Last updated 10 27 2015 Appendix D Room Use Codes Restrictions on Use Are Stations a Room Type Abbreviation Room Use Code Required Data Restrictions on Use of This Code Element Radiological Service RAD SV TH 856 No Therapeutic gau wk Room Room E we Processing ao INN Support Supplies SUPPLIES Only used for Health Care space Residential Facilities Only cu A o ome owe ______ Occupants HSE 4 BDRM 964 Yes Bedrooms House Chief Campus HSE CCO 968 Yes Officer Capital and Space Planning Last updated 10 27 2015 Appendix D Room Use Codes Restrictions on Use Are Stations a Room Type Abbreviation Room Use Code Required Data Restrictions on Use of This Code Element Apartment 4 or More 4 BDRM 984 Yes Bedrooms RN pr o ef wf eem ee fw ee em mf mf Capital and Space Planning Last updated 10 27 2015
24. k OK Close all browser windows and re start your browser so the new settings will take effect You will receive basic browse access unless you or your supervisor indicates you need higher level permissions If there is information that you think you should have access to and you do not contact flhelp ucdavis edu UC Davis Capital and Space Planning Last updated 11 2 2015 5 Navigating the System FacilitiesLink allows you to access detailed information from several different perspectives or lenses The home page includes links to the modules for which you have access UCDAVIS FACILITIESLINK te Campuses Regions Regions Locations Buildings Home Pages Reports Divisions Schools Colleges Divisions Departments Space Department Accounts Room Use Space Classifications Space Inventory Rooms Space Reports Indirect Costs Space Functional Use Survey Research Sponsored Projects xw Property Parcels Easements Bonds Leasing mu Agreements Landlords Tenants Equipment Property and Materiel Features 1 Non Equipment Assets 9 Conditions Designations Hazards ADA Survey Conditions Deficiencies Key Control Locks and Keys Jn Major Capital Reports Home Pages UC Davis FacilitiesLink Minor Projects Reports Home Pages Work Orders Internal Work Control Reports Maps Aerial Site GIS CAD Floor Plans
25. k on Update at bottom of screen UC Davis Capital and Space Planning Last updated 11 2 2015 20 Example 3 How to Change the Room Name To edit a room click on Update Room in the top left in blue e You can enter a descriptive name in the Room Name box For example Server room or Break Room or Paul Smith s Faculty Office e Room Name can be useful when you print a list of rooms e You can also search for unique room names in the Space Inventory module e Click on Update at bottom of screen Example 4 How to Remove an Occupant e Navigate to a Room record You do not need to click on Update Room Scroll down to the Occupants section Click Update next to the occupant s name on the far right of the page e Click on Remove Occupant in blue at far right of page o A screen appears Remove Occupant o Click Remove Note if you want to temporarily remove an occupant you can include a date under Vacated The person s name will remain in gray under the room listing After you click Remove you will be returned to the Room page You do not need to click on Update Room Example 5 How to Add an Occupant From a Room page scroll down to the Occupants section Click Add next to Occupants in blue This brings you to the Select Contact e IF you see the correct employee name listed click on the name You can select a start and end date but it is not required Click Create You
26. ll newly constructed buildings now have floor plans in the system before they are occupied Capital and Space Planning and GIS Services are also continually updating floor plans to reflect on going building renovations If a floor plan does not match the actual building layout please inform Capital and Space Planning to coordinate the updating of the floor plan Divisions Use this module to answer questions such as e In which buildings does this Division have space e Which departments are under this Division Selecting this heading from the home page brings you one of two possible tabs Summary and Report Summary provides a graphic representation of space assignments in the top level organizations Report displays a table format of space by top level organization Click on a name to open a page for that organization with links to its departments and the Buildings it occupies and floor plans If you click on one of the icons it will bring you directly to the floor plan in the Floor Plan Viewer The rooms occupied by the Division will be highlighted You can go back to the Division page by clicking the Back button on your browser Scroll further down the page to the Report UC Davis Capital and Space Planning Last updated 11 2 2015 8 Gallery and click on Space Inventory to download the entire space inventory for the Division File download options are at the bottom of the list xlsx csv Departments Use this module to answer
27. must occur every year FacilitiesLink provides a mechanism for collecting and reporting an annual snapshot of UC Davis space utilization data to OP and the State The current system was implemented in fall 2006 by the UC Davis Office of Resource Management and Planning now Capital and Space Planning to support the annual space inventory submission to the Office of the President Campus Update Process Annual Update Period The official campus space inventory is updated annually from October through November In October Capital and Space Planning asks department space coordinators to update their space inventory to reflect use as of the official date of record the fifteenth day of instruction of the fall quarter The updated files are submitted to the UC Office of the President by the tenth working day of December These files represent a snapshot in time and can be compared against previous years data files to document changes in facilities and examine trends in our campus facilities inventory Ongoing Updates Throughout the year Capital and Space Planning collects information on known changes and updates FacilitiesLink accordingly These updates include e Major and Minor Capital Improvement Projects new construction and alterations e Building acquisitions and retirements e Building and department name changes e Room numbering and re numbering approved by Capital amp Space Planning e Temporary Space Assignments lease info
28. n the bottom right below the list Room Name is included in the download To clear the filter select the blank line at the top of the dropdown list and hit Enter on your keyboard If you click on a room and want to go back to the Space Inventory page UC Davis Capital and Space Planning Last updated 11 2 2015 10 click on Rooms in the Navigation Bar at the upper left corner of the window You can also use the back arrow in your browser Room Use Type Use this module to answer questions such as e What is the definition of this room use code e Which code do I use to classify this room e What other rooms on campus use this code Room Use Type describes the primary use of a room and is the key element in all the categorization summaries reporting analysis and planning done with regard to facilities space There are more than 100 different types of space in the UC Davis database and the complete lists and their definitions are accessed from Room Use Codes on the FacilitiesLink home page Selecting any specific room use code opens a page showing the number of rooms in that category total and average square footages area and number of rooms by building and other related reporting elements The Facilities Inventory Guide definition for that code appears at the bottom of the page and inventory listings are accessed from Facilities Reports Leasing and Work Orders The Leasing module allows the tracking management and repo
29. nable allowance for additional seating o 650 Assembly the normal audience seating capacity of the room o Hospital Residence Uses 810 830 852 860 9xx Click on Update at bottom of screen Example 7 How to Divide a Room Many departments have shared spaces e g labs cold rooms break rooms You may want to divide a room and assign a percentage of the space to more than one department uses and or functions Click Divide on right side of Update Room screen An additional section will be added for editing A suffix of X Y Z will be appended to the room number Update the rooms as usual but include a value for the percentage of space You are now able to add a Manager Pl to each part of the room You can add occupants to each part of the room Click on Update at bottom of screen Example 8 How to Use Loan To and Loan From Use the dropdown list next to Loan From and select a Department This should be the Department that loaned the room to the current Department Include the details of the loan in the Loan Notes box Click on Update at bottom of screen UC Davis Capital and Space Planning Last updated 11 2 2015 22 Step 4 Inform Capital and Space Planning that your inventory is complete Please email Teri Greenfield at tgreenfield ucdavis edu when you have finished updating your space inventory Step 5 Respond to requests for further information about changes you have made to your space inventory O
30. ntly Asked Questions Appendix C Room Use Type by Type of Occupant Coding Matrix Appendix D Room Use Codes Restrictions on Use Introduction This manual provides an introduction to the UC Davis space administration system provides an overview of the different functions in FacilitiesLink shows how to use FacilitiesLink to complete the annual space inventory and includes definitions of terms and answers to frequently asked questions about room classification UC Davis uses FacilitiesLink to maintain information about the assignments use attributes and occupancy of all rooms in buildings on and off campus This data is important to many departments for daily operations and for planning analysis and reporting In addition the data supports negotiations with the State and with Federal Government of the indirect cost rate that is applied to sponsored projects The annual space inventory is the campus official record of existing space and space assignments Each year campuses submit their inventory of facilities to the Office of the President based on a snapshot taken at the end of the third week of the fall quarter This snapshot is used as a basis for comparison to prior years and for future projections The space database is fluid with buildings added and subtracted throughout the year so it is essential to have a consistent point of reference for analysis purposes Capital and Space Planning relies on department space coordinators
31. observation experimentation or practice in a field of study but for which the configuration setup or equipment makes its use unsafe expensive or otherwise inappropriate for use by courses that do not require such equipment or set up If there are any lab sections scheduled in the room it should be a classified as a special class lab We use weekly student contact hours to calculate utilization rates for this type of room because it is Standard space Open Lab This classification is used for a drop in computer labs b departmental computer labs with specialized software c all Performance Arts class labs required d informal individual or unscheduled instruction Because an Open Lab is non standard space any weekly student contact hours generated by scheduled classes in the room are not part of the overall classroom utilization rates although they are still calculated Conversely a high number of weekly student contact hours in an Open Lab may indicate a shortage of Class Labs or Special Class Labs Feel free to contact us if you have questions about these issues 3 Why can t I just call this a classroom if there are classes being taught in it Generally classrooms are only assigned to the Registrar s Office The State requires very high utilization of Classrooms and Seminar Rooms reportable to them each year and individual departments can t meet those standards Consequently Classrooms and Seminar Rooms are considered
32. questions such as e In which building s is a department located e What kind of space does a department have there labs offices e Who can I contact about a particular room In FacilitiesLink a department is more accurately called a Space Department Each Space Department is assigned a program code that reflects the functions or activities that take place in that department e g instruction and research organized research public service academic support student service institutional operations lt also serves to separate programs with standard vs non standard space Space Departments are not necessarily the same as administrative units or departments with the same name Selecting Departments from the home page takes you to a page with two possible views Table and Tree Table displays an alphabetical directory of departments including official and common names Tree provides a list showing the departments under the Division to which they belong In either view click on the department name to get to the department page which includes program name and code the number and list of buildings and rooms occupied total square footage as well as other Corporate Equipment and Facilities Assets required reporting elements There is a link to the department s website next to the department name Web On a department page scroll down to see the Floor Plan Database section It shows floor plans for all buildings occupied by
33. rmation Departmental Space Managers Space Coordinators UC Davis assigns a space manager to every space department in the system These individuals are appointed by the Deans or department managers They are permitted to edit room use room type number of stations and occupancy information The central campus UC Davis Capital and Space Planning Last updated 11 2 2015 depends on department space managers to let us know about room and building modifications such as the removal and addition of walls that alter the square footage of rooms e assignment of space to a specific person be it faculty support or staff achange in room use or type e transfers of space from one department to another Department space managers are encouraged to input information on known room changes for their department and update occupancy any time during the year not just during the fall quarter Approval Process Copital and Space Planning reviews and approves department edits regularly Discrepancies and or issues are researched as necessary and resolved by Capital and Space Planning and the department submitting the edit UC Davis Capital and Space Planning Last updated 11 2 2015 OBTAINING A FacilitiesLink ACCOUNT On Line Account Application To obtain an account go to http facilitieslink ucdavis edu which opens the FacilitiesLink home page Click on the link apply for access You will need to use your Kerberos Login ID
34. rting of information about leased space and will be visible only to those users granted that access privilege It will soon be undergoing a major upgrade and more information will be included in a future version of this manual The Work Orders module is not linked to the Facilities Management Work Orders system It is currently used to manage leases and real estate agreements My Info To update your account information or change your password click on the My Info module icon on the home page Then click on Update Account at the top left corner of the page Here you can change your personal password or review and update your contact information If you transfer to a new department you will need to update the department name and your contact information UC Davis Capital and Space Planning Last updated 11 2 2015 11 UC Davis Capital and Space Planning Last updated 11 2 2015 USING FacilitiesLink How to View a Department s Space Method 1 1 Select the Divisions Module from the home page Click on the Report Tab 2 Select your Dean or Vice Chancellor s Office from the list 3 Locate the Department of interest from the list Click on the icon next to the name This will bring you to the Department s page If you click on Department name instead you will see a list of the Department s rooms Method 2 1 Select the Departments Module from the home page 2 This takes you to an alphabetical directory of departments Ta
35. rvisor Edits at the Division Building and Space Department levels are made by Capital and Space Planning Any space changes edits made by anyone with edit privileges will show immediately onscreen but do not become part of the official database record until they are reviewed and accepted by Capital and Space Planning UC Davis Capital and Space Planning Last updated 11 2 2015 6 OVERVIEW OF FacilitiesLink Modules Buildings Use this module to answer questions such as e Who is in this building e What is the building mostly used for e How big is the building e What is the CAAN or Zone Code and where is it located e Where can find floor plans for my building This module provides Building Information for any building on campus To find a building use the search box or select the name in the alphabetical directory on the Directory tab You can also select the four digit building asset number or Code Zone On the alphabetical listing building names in italics are nicknames or common names by which those buildings are known on campus UCDAVIS FACILITIESLINK Home Buildings tgreen 9 18 15 2 55pm Logout 4 Create Building Building Information Directory Report Photos 1 712 Results c 1 712 Active 306 Retired 2 018 All EB CAD Maps amp Earth Building Category Primary Use 7 Contact CAAN g Code Planning 7 Construction 7 Year Built Region y Ownership E
36. ss Laboratory 261 Special Class Laboratory 270 Open Laboratory 340 Conference Room 650 Assembly 810 Patient Bedroom 830 Nurse s Station 852 Treatment Examination Doctor 860 Diagnostic Service Laboratory 9xx All residential Facilities except service and bathroom area UC Davis Capital and Space Planning Last updated 11 2 2015 UC Davis Capital and Space Planning Last updated 11 2 2015 APPENDIX B FREQUENTLY ASKED QUESTIONS 1 How do decide if a room should be classified as a Seminar Room 130 or a Conference Room 340 What is the difference Some departments use Seminar room because the room is being used for student grad faculty seminars However this is not what seminar means in the Facilities Inventory Guide FIG context Seminar Room refers to a room generally relatively small where a regularly scheduled classes meet b it is equipped with a large table surrounded by chairs or the equivalent and c it is not set up specifically for a particular discipline Finally it is based on predominant use Both Seminar Rooms and Classrooms are assigned to and scheduled by the Registrar s Office with very few exceptions Most of the exceptions are in the general campus non health sciences professional schools like School of Management and Law where they schedule their own classes IMPACT if a room is classified as a Seminar Room and is not being used for scheduled classes the seats
37. stations in the room must be counted However with no student contact hours being recorded the room utilization rate will be low This will negatively impact the overall Classroom Utilization statistics we report to the State For rooms where scheduled classes take place that are not controlled by the Registrar Conference Room 340 can be used We collect weekly student contact hours for classes that are taught in these rooms but they are not reported to the Office of the President because conference rooms are excluded from the analysis IMPACT Any weekly student contact hours that take place in a conference room rather than a classroom or seminar room are not represented in the campus overall utilization rates that are submitted to the Office of the President This could have a negative impact if we want to demonstrate that we need more classroom space Questions to consider How is the room set up Do you report contact hours or is the room use very informal UC Davis Capital and Space Planning Last updated 11 2 2015 2 What is the difference between an Open Lab 270 Class Lab 260 and Special Class Lab 261 Class Lab A class lab is predominantly used for formally scheduled classes We use weekly student contact hours to calculate utilization rates for this type of room because it is Standard space Special Class Lab From FIG a room used primarily for regularly or formally scheduled instruction for student participation
38. take place in that department e g instruction and research organized research public service academic support student service institutional operations It also serves to separate programs with standard vs non standard space It should be noted that Space Departments are not necessarily the same as administrative units or departments with the same name In some cases a traditional academic department may have more than one Space Department FIG Facilities Inventory Guide is the UC system wide reference guide for all facilities It provides coding structures and definitions It has not been edited significantly since 1993 General I amp R Departments General Instructional and Research I amp R Departments are space departments with program codes beginning with 1 1 or 1 2 This distinction is used for many standardized reports submitted to the Office of the President UC Davis Capital and Space Planning Last updated 11 2 2015 Non Assignable Area e Circulation Sum of all areas on all floors of a building required for public physical access to some subdivision of space whether or not physically bounded by partitions Custodial Sum of all areas on all floors of a building used for custodial supplies sink rooms and janitorial closets Mechanical Area Sum of all areas on all floors of a building designed to house mechanical equipment utility and shaft areas and all spaces housing utility services e Public Toil
39. tation Type 00 per counting standards Loan From Function Loan Notes e The screen above will open The orange arrows indicate areas you can update e When you have made all of your changes click on Update at bottom of screen If you do not click on Update your changes will not take effect Note we encourage you to complete all of your changes before you click on Update e To return to the list of rooms click on Rooms in the Navbar on the upper left side of the page Example 1 How to Change the Room Use Code e To edit a room click on Update Room in the top left in blue e Click on arrow next to Room Use to open a pick list of possible codes e Select a room code based on the primary usage or activity that occurs in the room rather than on the function or subject field served by the room A complete list of definitions of room types with exclusions is available on FacilitiesLink under the heading Room Use Types Contact us if you have any questions about how to classify a room e Click on Update at bottom of screen Example 2 How to Change the Department e To edit a room click on Update Room in the top left in blue e You can select a new Department by clicking on the arrow on the right edge of the Department box and selecting the new department from the pick list e We many contact you and your Dean s Office for more information about changes between departments e Clic
40. that Space Departments are not necessarily the same as administrative units or departments with the same name Space Inventory The annual space inventory is our campus official record of existing space and space assignments Each year campuses submit their inventory of facilities to the Office of the President based on a snapshot taken on the fifteenth day of the fall quarter This snapshot is used as a basis for comparison to prior years and for future projections The UC Davis Capital and Space Planning Last updated 11 2 2015 campus space database is fluid with buildings added and subtracted throughout the year so it is essential to have a consistent point of reference for analysis purposes Standard Space A subset of campus space that is subject to comparison with the CPEC space standards A standard program code is assigned to the space of instruction and research units Non standard programs include CAES pilots health sciences Organized Research Units ORU academic support vivaria operations and outside agencies A standard room use code is assigned to a room in which the typical activities of instruction and research and their support take place Standard space therefore is a standard room use code within a standard program code Stations The number of actual work stations which will adequately accommodate users in a particular room Required only for 110 Classroom 130 Seminar Room 260 Cla
41. the highlighted colors of the theme You can print this or save it as a PDF 3 To print a section of a floor plan a b C d Open the floor plan in Adobe Acrobat Go to Edit Take a Snapshot Highlight the area of interest to you by dragging a box around it with your mouse Go to File Print and click the box next to Selected Graphic UC Davis Capital and Space Planning Last updated 11 2 2015 15 e Use Adobe PDF as your printer to save the file as a new PDF or just print the selected graphic to your printer 4 You can also download a dwg and open it in AutoCAD Important Reminder about Floor Plans Please inform Capital and Space Planning when There have been modifications to a building and rooms that are not reflected in FacilitiesLink Room numbers have been changed are missing or do not match FacilitiesLink There are no floor plans for a building Capital and Space Planning will coordinate the reconciliation of the data and plans on FacilitiesLink to the current layout of the building Navigation Tips Here are some tips to assist you in navigating FacilitiesLink most efficiently As you move into deeper levels of a module you can go back to previous screens by using the navigation bar at the top left of the screen Or you can use your browser s back arrow All blue text is a link either to another page reference or documentation You can open the item in a new window by right click Windows
42. tory reporting Example 1 1 01 01 Agricultural Business amp Production These codes are described in detail in the Facilities Inventory Guide In general academic departments are classified by subject field and non academic units are classified by activity A unit may have more than one space department if there are different activities taking place that require different program codes For example Dean s Office and research academic space Room Use Code A code e g 310 Academic Office indicating the classification of a room based on the primary or predominant usage or activity which occurs in the room rather than on the function or subject field served by the room The room s intent design type name or the equipment in the room do not affect the room classification unless it is compatible with actual use A list of codes can be found on the FacilitiesLink home page The room use classification structure provides a framework of standardization and compatibility for comparisons across campuses Space Department Department Department is more accurately called a Space Department Each Space Department is assigned a program code that reflects the functions or activities that take place in that department e g instruction and research organized research public service academic support student service institutional operations It also serves to separate programs with standard vs non standard space It should be noted
43. ts in FacilitiesLink The department space coordinator notifies Capital and Space Planning by email when the inventory update is complete Capital and Space Planning reviews department edits in November and early December and reaches out to space coordinators for clarification if needed Capital and Space Planning submits the building file and room file to the Office of the President OP reviews and runs edits on these files and then after any necessary changes approves the official fall space inventory The official fall space inventory is added to Capital and Space Planning s web site B11 reports are produced and uploaded to Documents folder in FacilitiesLink Responsibilities of the Department Space Coordinator Keeps departmental space assignments current Completes a space inventory in the fall quarter Adds occupants to rooms Informs Capital and Space Planning when there are renovations that require updates to floor plans and room numbering changes If a remodel is already completed Capital and Space Planning will ask the project manager to send the CAD drawings to Utilities GIS Services In some cases GIS Services will need to visit the space Serves as main contact regarding space and responds to questions clarifying room Use How to Update Your Space Inventory Summary 2 3 4 Inform Capital and Space Planning that your inventory is complete Print a list of your rooms Verify the occupancy
44. uman activity element that focuses on use rather than characteristics of the space 6 How can I find the OMP eligibility for a building in FacilitiesLink OMP is based on program codes assigned to space departments and various agreements Garamendi funded buildings Annual reports showing OMP are available on our department website In FacilitiesLink click on the Documents module and navigate to Documents Annual Reports and Database Extracts Fall 20XX If you can t see these contact Teri Greenfield UC Davis Capital and Space Planning Last updated 11 2 2015 1521 pup odo palo uojdeoai Dein uedo eq up porsAyd ejqisi peeu jou seop e ods ay ds enjonajsoajur BADY 40y euinbei jou OZE 92JO HOIS e upujsiunupy a I eed OZE 92JO eAupusiumupy juepnis Duo ssejoJd BJOIDOSSW HOIS OLE 29140 OLE jupjsissy Bulyona OLE 2940 2 4511012905 so epo A ZE OLE seo AP OLE MYO WWeppoy JIDYD it __ __ ___ 1equiew OLE OO 9 jequie
45. ver the next two months we may contact you for clarification about changes you have made to rooms While changes take effect immediately on FacilitiesLink there is an approval required before it becomes part of the official database Best Practices e Don t wait until the fall quarter to make all of your changes Input information on known room changes for your department throughout the year Use fall quarter to review all space Update occupancy regularly using the Add and Room Occupant option on the Room page e f you enter a Room Name in each room record it makes it easier to identify rooms in the room reports It is also easier to see what should be updated when you do your space inventory e Inform Capital and Space Planning regarding renovations early especially those that will result in room number changes or square footage adjustments Room number changes need to be approved by Capital and Space Planning e Before using Room Use Codes 110 Classroom 130 Seminar Room 260 Class Lab or 261 Special Class Lab please contact Capital and Space Planning It could have a campus wide impact User Support Your primary point of contact for support for FacilitiesLink is Teri Greenfield 530 752 2437 tgreenfield ucdavis edu Additionally you can email flhelpGucdavis edu UC Davis Capital and Space Planning Last updated 11 2 2015 23 UC Davis Capital and Space Planning Last updated 11 2 2015 APPENDIX A DEFINITIONS OF TERMS
46. w Ajn204 JOM INVANDDO pesoq seq i adj 89140 WOOJ APIAHID P INPNHS 40 y31Dasay ALIAILDV ASVWlald xia Dw Buipo edA Aq edA esp 3 xipuaddy Appendix D Room Use Codes Restrictions on Use Are Stations a Room Type Abbreviation Room Use Code Required Data Restrictions on Use of This Code Element NN M Class Laboratory CLASS LAB Codes 110 and 130 are restricted to general campus assignment Law University Extension School of Medicine and Veterinary Medicine Others need C amp SP approval Codes 110 and 130 are restricted to general campus assignment Law University Extension School of Medicine and Veterinary Medicine Others need C amp SP approval Check with Capital and Space Planning Check with Capital and Space Planning Check with Capital and Space Planning Assembly of special events dramatic musical livestock commencement Same restriction as codes 110 and 130 Ww 1 ow oo o O ww 1 Assembly ASSEMBLY Research Laboratory or RESEARCH Studio Research Laboratory or RSCH LABSV Studio Service s Research Office Service RSCH OFCSV esearch Office Scholarly Activity SCHOLAR AC Scholarly Activity SCHOLAR SV a ffic i I amp R Departments Only departmental libraries l ctivity Service n ratory Service
47. will automatically be returned to the room page You do not need to click on Update Room If you do NOT see the employee name listed you can type the name or part of it in Name box or use the Staff Directory and Address Book dropdown lists 0 0 If you still can t find the the person might not be an employee You can use one of the generic titles listed in each department e g General Graduate Student UC Davis Capital and Space Planning Last updated 11 2 2015 21 Example 6 How to Change the Number of Stations To edit a room click on Update Room in the top left in blue You can type in the number of stations on the line called Station Count If no station number is required for that room type the Station Type will show counting standards A station number is required for the following room use codes o 110 Classroom number of student stations under normal seating conditions not extra chairs o 130 Seminar Room number of student stations under normal seating conditions not extra chairs o 260 Class Laboratory the number of students that can be accommodated in the room at one time o 261 Special Class Laboratory the number of students that can be accommodated in the room at one time o 270 Open Laboratory the number of students that can be accommodated in the room at one time o 340 Conference Room the total of existing seats available in the room plus a reaso
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