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The Retail Manager Version 7.1 User Manual

1. Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 4 6 Returns Report di gt Ate e 8 4 7 Expenses Report Select Start Date Select End Date Select Staff Select Supplier ha Total Ex Vat 0 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 4 8 Purchases By Item FOLDED TOWELS PAPER STEELWOOL POT SCOURER DISH CLOTH MOP REFILL WHITE APRON JUMBO ROLL JUMBO ROLL GAS Total Items Purchased 584 00 1809128 50 238580 47 2047773 8 4 9 Returns By Item Total Ex Vat Total Vat 148 32 20 76 p a 2 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 5 Gross Profit 8 5 1 Actual GP Summary Select Start Date Select End Date v Calculate opening and dosing where Tic Value GP vs Food Cost 22622 45 A Opening Stock Stock Received Stock Sold Stock Wasted Stock Borrowed Stock Lend Stock Returned 143361 12 Closing Stock 0 00 Usage Sales Gp 289376 069 22622 45 1279 154 70000126 SR HAKE BRG PATTY GRILLED 80G 70000117 SR POP PRAWN RECIPE 50G 0 00 0 00 70000136 SR SOLE EACH 0 00 0 00 70000137 SR SQUIGGLY POPS 100G 0 00 e 0 00 70000115 SR STANDARD PACKAGING 7 00 i 7 00 70000142 STEERS SALAD BOWL AND LID 500G 0 00 x 0 00 52 SUPERLOAF 183171 00 i 183171 00 57 SWEET CHILLI SACHET 500 252231 00 252231 00 70000121 SWEET CHILLI S
2. Select Start Date Select End Date ae Boos mos z se ce Data Chart ani SUB GROUP NAME Items Sold Total Excluding Total Vat Total Including Cost Of Sales Profit Profit Total Items Total Excluding Vat Total Vat Total Induding Vat Total Cost Of Sale Total Profit Total Profit 89 00 4344 56 693 39 4952 80 J45 11 4507 69 91 01 To view this report simply select the date and click on view report and it will generate the takings for the sub groups on the system Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 4 Contribution Go to Takings Options group and click on the Contribution button Gi Takings By Contribution Lo LS jes Select Start Date Select End Date Eee ay Be 24 07 2014 v 24 07 2014 S Na ee Data Chart ID Item Name Qty Soldi Total Made Total Cost of Sale Total Profit Contr to Sales Contr to Profit 0 To view this report simply select the date and click on view report and it will generate the takings by contribution the system received from the till s Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 5 Stats 7 5 1 Daily Stats Go to Takings Options group and click on the By Group button then By Sub Group oa ol a Select Start Date Select End Date Wren ae 07 2014 m 3 To Print View Report SA Exit pata chart Turnover Items Estimated
3. ROUNDING ta Add New Menu Item Name or Sd ROUNDING Printer Description ag 00000000000 10 Barcode m a 00000000000 lie Short Code Short Code i Create Stock Item Price Level 1 Retai Pricelevel2 l l a Detailed Analysis i Image double cick to open Open Grid View ge i Quick Print Barcode v Active Allow negative value Order destination _ Allow picklist Bracode embedded plu and price v Price indudes vat _ Do not allow discounts C Show menu item in kitchen Do not alter when updating matrix Sound Clip ogoogo oe SE e nisi The green box represents the menu items information this is where you can enter new menu items information or change an existing ones information There are also check boxes that detail some additional options of the item that should be looked at and selected accordingly The red box represents your control buttons for menu items Search Opens a search dialogue where you can search for menu items by numerous criteria including name price group bar code etc Add New Allows you to enter a new menu item Modify Allows you to modify the current menu item on screen Delete Deletes the current menu item on screen Copy Item Creates an exact duplicate of the item ready to make some minor changes if required Create Stock Item Creates exact stock items from the current menu item Detailed Analysis Prints a report of the menu item on scr
4. The Retail Manager Version 7 1 User Manual 7 10 Pay outs Go to Takings Options group and click on the Pay Outs button Select Start Date Select End Date Far FE 07 2014 v 24 07 2014 L Print S View Report A sit Data Chart Da ___ emiete 40099 e ee e e Total Payouts Done Total Payout Value 1 100 00 To view this report simply select the date and click on view report and it will generate the total pay out done for the selected along with the description of the pay out item Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 11 Rovalty Go to Takings Options group and click on the Royalty button oyalties lt e Select Start Date Select End Date Royalty Percentage ei i sso alc MRI LT e Data Chart mu 9 29 2012 179 56 22 76 204 81 9 30 2012 20 20 174 61 10 1 2012 i 2 14 17 81 10 2 2012 lei 10 8 2012 10 9 2012 10 10 2012 10 20 2012 11 1 2012 LO Total Turnover Total Royalties Difference 10909 02 544 83 10364 19 To view this report simply select the date and click on view report and it will generate the royalty report for the selected days you will also notice at the top of the report next to the day select you can put y
5. Current Tables Totals 4645 20 The Table Tab Viewer when click will open a window showing you all your current open tabs and tables Earo Software cc July 2014 eee T_ The Retail Manager Version 7 1 User Manual 5 5 Quotes Go to Customers group and click on the Quotes button Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria Quote ID Customer select IE ext quotes 50016 EARO SOFTWARE 27 10 2012 M 13 44 52 PM x gt Add New regarding the iii quote being Modify x Aone for the ae Quote Status Quote Style selected Li O rn Qu customer Dedined O Invoice R Print SI Qty EAT HERE TAKE AWAY Y 0 00 20 00 COKE 330ML Y 9 50 20 00 were are Quoted invoiced the staff member ae 3 qn 3 Vat LISI Grand Total 190 00 clicking the add new button you normally start by selecting the customer you are about to quote the list accesses the customer database Thereafter complete the particulars of the Invoice Quote such as Quote status Pending Declined or Accepted and whether it s a Quote or an Invoice the Quote invoice date must be the date that the stock was Quoted Invoiced at the store After the particulars have been ent
6. Template Full Refresh tions and item ders Once this is done close the manage templates form and click on the Full Refresh button you will see your newly created or modified template appear at the top under the templates section Now that we have a template we can create and drop headers under that template Almost exactly the same as with templates you click on the Headers Tab click on Manage Headers and proceed to add as many headers as required NB remember to tick the Active check box if you would like to use the header Once you close the Manage Headers form the grid will be populated with your newly created or modified headers Templates Headers Items D Name Go Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual i Visual Template Designer Templates Headers p 6 GRILL a k m unu D5 ua Thereafter simply double click on the name of the header and click on an empty block to drop the header under the template The next thing to do is drop menu items under the headers To do this click on the items tab double click on the menu item and click anywhere on an empty box to drop the item under the header The items grid is populated by your menu items database so if you have already set up your menu database the items grid should be fully populated by your menu items database NB if you click
7. J Exit Manage Expenses 3 Load Group Load All ER Print x MANUAL x Movement Manage Unit Value Qty on Hand Total Value Ma 16 00 MenafieItem information 24 00 Manage Item Information 20 00 Manage Item Information 200 00 29 00 5800 00 Manage Item Information 34 00 0 00 0 00 Manage Item Information Total Expense Items Total Value o 5800 00 The movement tab will display a detailed report of the expenses over the time period you have entered simply select the dates and click on refresh button and the report will generate Select Expense Item Group MANUAL Load Group LoadAll CR Print JE Exit Manage Expenses Manage Movement Start Date End Date Q 3107 2018 Noa Expense ItemName Date Qty Before Move Qty Moved Move Value Qty After Move Total Value 29 10 2013 32 00 3 00 35 29 10 2013 10 00 9 00 1800 00 1 200 29 10 2013 20 00 3 00 17 29 10 2013 35 00 9 00 26 29 10 2013 26 00 16 SALARY 29 10 2013 17 00 i 24 BREAKAGES 29 10 2013 1 00 BREAKAGES 29 10 2013 1 00 CLEANING EQUIPMENT 29 10 2013 CLEANING EQUIPMENT 29 10 2013 CLEANING EQUIPMENT 29 10 2013 BREAKAGES 29 10 2013 BREAKAGES 29 10 2013 BREAKAGES 38100 2013 h Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual O Clicking this button will load only the group selected in the drop box that you have set up
8. Shift Start Time Shift End Time O Here you will select the time the cashier worked This option only applies if you choose shift cash up Here you will choose whether it s a till cash up or cashier if you chose shift cash up the cashier option must be selected When all the details are filled in simply click on cash up and you can begin with the inputs Earo Software cc July The Retail Manager Version 7 1 User Manual Cashup USER INPUT COMPUTED TOTALS CASH DENOMINATIONS Total Cash Total Cash Create view cash denominations Total Card Total Card Notes Total Deposits Payments Total Deposits Payments Total Cheques Total Cheques Total Vouchers Total Vouchers Total Expenses Payouts Total Expenses Payouts GENERAL CASHUP INFO Computed Totals conio i Number Till Float 5457 00 Cashup Type S DIFFERENCES What Was Cashed Up Text Message Progress l Cash x m m 7 0 00 Who Did The Cashup Card Cheques EARO SYSTEMS gt N UN gt J 5391 20 0 00 0 00 Vouchers Payouts Expenses eno Up EE cr 0 00 0 00 i Shift Start Time Shift End Time 5457 00 Total Difference 0 0 12 00 AM 12 00 AM BLOCK BLACK This will be where you input the amount that you and the cashier have count being slips cash drawer amounts cheques vouchers When you look at Block Blue that is what the system thinks you have according t
9. and click on the Link menu to Group button A new window will appear showing all your menu items simply double click on the menu item to assign the group to it Find Criteria Double dick on an item to link it to the group ID Name Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 1 3 Menu Sub Groups please refer to section 1 2 as the sub group section work exactly the same as the main group section of the software The sub group option is for additional groups when a selected menu item belongs to two types of groups 1 4 Happy Hour a Go to menu options group and click on the Happy Hour button S late A Exit Cancel ID Using Individual Items to Detirmine Happy Hour Pricing 50007 Please note you can use either items or groups but not both to detirmine happy hour pricing Save ID Item Group Name Normal Item Happy Hour Happy Hour Tpe A Price Discount Price Use Groups Or Individual Items 5766 BUDDY SPRITE 12 00 0 00 80 00 I Go Group Item 88 COKE 330ML 9 90 20 00 300 00 I Go 141 COKE LITE 330ML 9 90 20 00 50 00 I Go Happy Hour StartTime 151 SPRITE ZERO 9 90 20 00 7 92 I Go Happy Hour End Time LI 23 00 00 PM _ Select Days when Happy Hour Will Be Active M v Every Day Monday L Tuesday LI Wednesday Thursday Friday Saturday F Sunday O y 0 HAPPY HOUR SECTION Happy hour will allow you to make and s
10. 5 Find ID 3 Delete Address Address PO BOX 389 BEDFORDVIEW BEDFORDVIEW P O BOX 389 A Copy Supplier i A Add Stock to Supplier 4 SHAY 083 505 4134 SHAY 083 505 4134 iS Print StockLinked to Supplier 2008 Telephone 1 a 011 856 600 011856 600 Telephone 2 Telephone 2 Bank Name STANDARD BANK Fax Number Branch Fax Number 011 856 6001 011856 6001 FLORIDA E Mail Account Number E Mail Address i 0021172579 Website Branch Code n Website Www earo co za 10 48 57 The Retail Manager7 Big O Trading 614 cc Frozen Data Warehouse Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria You will notice some additional tabs at the top of the suppliers form like Contacts enter the contact person s for the specific supplier Primary supply Lists all stock items linked to the supplier as the primary supplier Secondary supply Lists all stock items linked to the supplier as the secondary supplier NB A stock item may be linked up to two suppliers Earo Software cc July 2014 eee E ___ SSeS The Retail Manager Version 7 1 User Manual Linking stock to suppliers Click on the link stock to suppliers button in the control area a new window will appear simply double click on the stock item that you want to
11. Item name Price etc Click on the save button A new menu item will now be saved to your database If this is a new installation with a blank database it is recommended that you enter all menu items first before continuing this will speed up the process of creating your menu items database Earo Software cc July 2014 D _ _ cs The Retail Manager Version 7 1 User Manual Linking your stock to your menu item Go to menu options group and click on the menu items button Navigate to or search for the menu item that you want to work with and click on its recipe tab Menu Items Menu Items General Recipe Picklist Printers a Exit Menu Items ID Item Name Unit Cost Qty U 0 M Total Cost A BURGER AND CHI Os Printer Description e Cancel BURGER AND CHI a Create Stock lien on Detailed Analysis 4 Open Grid view WB Quick Print Barcode Menu Item Price 10 00 Cost Of Sale DIDO rererere Profit Profit 0 00 0 00 ADDING THE RECIPE The purple block represents the menu items information that you are busy with 4we should begin by modifying the menu items information by clicking on the MODIFY BUTTON Click on the grids first row under the column ITEM NAME Start by typing the stock item name or double clicking on the row a selection box should appear listing all your active stock items ms General Genera
12. Return Date ABI 26 03 2012 vr GRN Returned By Address Teli EARO SYSTEMS Particulars of Invoice Number Purchase GRYF oe 12345 1234 supplier invoice Fax EMail Web Return Method Account Pickup and Refund FANTA 330ML 5 00 50 00 1001348 CREAM SODA 330ML Y 5 00 3 00 15 00 7 00 2 10 Items that _ where 1 LITRE COKE 1 2CHIP 1 2RICE received 1000 ISLAND SAUCE 2 X SL dE 1000 ISLANDSAUCE invoiced by 2 BABY SOLES FR 2 BABY SOLES GRI the supplier TotalEx Vat 65 00 Vat 9 10 Grand Total 74 10 After clicking the add new button you normally start by selecting the supplier from where you received the stock the list accesses the supplier s database Thereafter complete the particulars of the return such as date returned the return method invoice number etc The particulars of the invoice are not that critical or necessary but the GRN return date must be the date that the stock was returned at the store After the particulars have been entered double click on the first line under the product name heading the empty cell changes to a drop down list of all your stock items the items linked to the supplier 1001443 1001343 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Select the stock item and the list should close Nb If the list is selected and you start typing the products name it should sta
13. Total Vat Total Inc Total Vat Total Inc Total Ex 19912 88 2310 36 22622 45 1882533 41 251121 80 2133719 26 31300 00 Total Sales Total Purchases Total Expenses Ex Vat Total Sales Total Purchases Total Expenses Vat Total Sales Total Purchases Total Expenses Inc Vat 1893920 53 253193 44 2146778 81 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 4 2 Store Account pi Store Account n x This report will attempt to show you a detailed analysis of the store s transactions purchases expenses stock Value and GP by a pre defined period This report requires data from other reports If you see other reports ashing in the background this i normal Start Date 1 1 2013 r End Date Close D View Report 8 4 3 Detailed Store Account Select Start Date Select End Date Galito s Sunnyside It is recommended that your start date and end date be in the same year di ves Da nai Ae S se di TN will have to run the report year for year Some data may be too long fo a cell you can resize the columns on this pata Data D Cashflow M Purchases gyi Expenses t Gp Np GROSS PROFIT a BS SS Se A SI ee L NETT PROFIT a eee ee ee ee eee ee GQ Find next oP Find previous EA Highlight Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 4 4 Invoices and Refunds 8 4 5 Purchases Report
14. Update The Tills Menu Items Update The Staff Pictures Update Suppliers Update Helper for most common changes v Update The Tills Layout _ Update The Cost of Sales _ Update Kitchen Sounds Start Update I made changes to my menu file Update The Tills Settings Update The Menu Pictures Update Picklists I made changes to my stock or received stock Update The Logo of The Printer Update The Stock Items v Update Templates Emade changes to my staff Fie Update The POS Reports Invoices Update Happy Hour Settings v Update Template Sub Items Save UpdateLog I made changes to my reports Current Till Progress Connected to Till 1 Database on C touch pos Retail FDB Updating The Menu File Till 1 Menu File Emptied Now Adding New Records 1 HAKE PORT FR file Has Been Successfully Updated 1 HAKE PORT FR file Has Been Successfully Updated 1 HAKE PORT GR file Has Been Successfully Updated 1 HAKE PORT GR file Has Been Successfully Updated 1LITRE COKE file Has Been Successfully Updated 1 2CHIP 1 2RICE file Has Been Successfully Updated 1000 ISLANDSAUCE file Has Been Successfully Updated 2 BABY SOLES FR file Has Been Successfully Updated 2 BABY SOLES FR file Has Been Successfully Updated 2 BABY SOLES GRI file Has Been Successfully Updated 2 BABY SOLES GRI file Has Been Successfully Updated 2 SOLE FILLET FRD CPS file Has Been Successfully Updated 2 SOLE FILLET FRD RICE file Has Been Successfully Updated 2 SOLE FILLET GRIL CPS fil
15. 13 00 50205 CREAM SODA 500ML 13 00 50205 CHERSE BURGER 20 00 50211 CHIGKEN BURGER 20 00 50211 RFRF RIIRGFR 20 00 50971 Highlight one of the lines or simply double click and a drop box will appear which you can find the item you are looking for alternatively you can type the item and the system will jump to the item after the item is highlighted press ENTER key for the system to capture it This section will display the normal price of the item listed for happy hour Retail Price Before Discount Normal Item Happy Hour Happy Hour Tpe DI Price Discount 0 12 00 i oi Go 9 90 I Go I Go 9 90 This display the happy hour price after discount along with the type where I means it s a item and G means it s a group Here you will be able to input the discount amount please note that it works on percentage and will discount the item to the percentage amount you enter The save and exit buttons are for when you are done with the setting up your happy hour section Save will save the happy hour and make sure the ENABLE HAPPY HOUR box is ticked Exit Cancel will close the happy hour section losing all changes JA Exit Cancel O Save Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 1 5 POS Layout Setting up your touch screen software layout If you do not use the Touch Pos 7 software for your tills but use the Scan Pos 7 s
16. Heads Spent Per Head 6189 70 130 00 30 00 Poors To view this report simply select the date and click on view report and it will generate the takings by a daily stats including turnover estimated heads and per head Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 5 2 Monthlystats Go to Takings Options group and click on the Stats button then Monthly Stats Select Start Date Select End Date 3107201 pata Chart CELLE ELLE ELE LLL EL LELE LE JINGLE GERE LEGS ERGE JE SELE CROSSE OEE ELE EE ELE LEE ELLE EL ELE EEL ELLE L ELLE LELELELELELELELLL Turnover Items Estimated Heads Spent Per Head 6731 60 141 00 32 00 238 64 To view this report simply select the date and click on view report and it will generate the takings by a monthly stats including turnover estimated heads and per head Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 6 By Transaction Go to Takings Options group and click on the By Transaction button a Takings By Transaction ron ka Select Start Date ___ Select End Date eer ee i 07 2014 24 07 2014 lt CR Print A View Report SA Exit Il IL Data Chart Card eee 10 e Total Items Total Exduding Vat Total Vat Total Induding Vat 130 00 PITTS 756 32 6189 70 To view this report simply select the date and click on view report and it will
17. SSeS The Retail Manager Version 7 1 User Manual 7 1 5 Transaction Type Turnover Go to Takings Options group and click on the By Range button then Transaction Type Turnover Select Start Date Select End Date TF 07 2014 2407 2014 ER Print View Report I nat Total Cash Total Deb Card Total Vouchers Total Eft Total Cheque Total Cellular Total Visa Total Masters Total Diners Total Amex Grand Total 5668 60 65 80 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 5734 4 To view this report simply select the date and click on view report and it will generate the takings by type of sale you will see at the top of the grid it separates the card cash EFT etc Earo Software cc July 2014 eee T l __ _n The Retail Manager Version 7 1 User Manual 7 2 Byltem 7 2 1 Takings by Item Combined Go to Takings Options group and click on the By Item button then Takings By Item Combined verage Takinas By Menu Items es fon Ex Select Start Date Select End Date A ip fist 21 07 2014 24 07 2014 gt Print View Report Exit Data Chart Total ade TotalCosto _ Total Profit Prof F1FRHAKE CH CO F1GRHAKE CH CO F4HN CR PP CHIP F7 FISHCAKES CHI F7 FISHCAKES RIC F13 HK FRIED CALAMARI TUBES AND CHIPS COLLECTION 1 LITRE COKE 1 LITRE COKE F5 PRAWN WRAP F F5 HAKE WRAP F5 CALAM WRAP F13 HK GR CALAMARI TUBES AND CHIPS F14 FRIED HAKE FRIE
18. Value Create todays usage report after stock take saved D 124 00 811 08 E Pani Stock Take OQ Save and Complete Stock Tak n r_ __ a a d O Computed Count This is the current stock on hand level that the computer thinks you should have Large Unit This is the largest unit mass that the particular stock item has set up IE Coke cans 330ml 1 Case 24 Cans So let s say you are counting stock and you have 3 cases of Coke on hand you don t have to input 72 Cokes you can simply go to the Large Unit Column and input 3 This will then recognizes that there are 24 cans in a case and will do the math for you inserting the 72 cans in the My Count column O Small Unit This is the smallest unit mass that the particular stock item has set up IE Coke cans 330ml 1 Case 24 Cans So let s say you are counting stock and you have 3 cases of Coke on hand and you have 4 Cokes in the fridge you can simply go to the Large Unit Column and input 3 and then go to the Small Unit column and input 4 This will then recognizes that there are 24 cans in a case and will do the math for you inserting the 76 cans the three cases and the 4 loose in the My Count column My Count This column is very important as this the column and its values that will be put into stock IE become your new stock on hand figure If you want to you can only use this column to do your stock take Earo Software cc July 2014 T
19. ed CA an ennhk ease tcwandonwcaceeanlsancmanucohesnne wane fog iii 7 io iii i po EE oe 1 21 2012 2 7 2012 3 5 2012 3 20 2012 3 23 2012 4 5 2012 4 11 2012 Date Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 11 Compare Supplier Prices GREI E Compare Suppliers Select Start Date Select End Date l i 1 30 2011 v 1 30 2013 v SB Print X ON View Report JA exit Compare This Supplier 1st With This Supplier 2nd ACCOUNTING FEE v BAKERY Select Stock Item Items Filter Show Only Selected gt Show Al Data Chart Ast Supplier Average Price 2nd Supplier Average Price Average Difference 0 00 0 00 0 00 0 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 12 Cust Reports 8 3 12 1 Top 10 Customers ryno earo co za pieter earo co za 768151001 8 3 12 2 Driver Summary Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 12 3 Driver Totals 21 03 2013 18 01 14 21 03 2013 18 01 14 21 03 2013 18 00 49 Total Order Done Total Value 4 00 11959 20 8 3 12 4 Top Customers a Rog Ex greens T Show Only Selected Show All ryno earo co za pieter earo co za OPTIONS 123456789 ERTERTERT FRTYYY IUTTSDCSD VVVVVV BARCANDYLE ENGINEERING SOLUTIONS PTY LTD VINNESSA BARCANDYLE CO ZA 0118648321 Total Customer
20. generate the takings by transactions being card cash account etc Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 7 ByStaff Go to Takings Options group and click on the By Staff button Select Start Date Select End Date a 24 07 2014 z Reat A vewnepor Mest ata chat UU stafitame nems Totalexcudingvat Totalvat Total inciutino vat Total Items Total Exduding Vat Total Vat Total Induding Vat 123 00 5056 49 704 11 5 64 40 OoOO a am e a To view this report simply select the date and click on view report and it will generate the takings for the staff members that was working on the tills that day Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 8 Corrections Go to Takings Options group and click on the Corrections button a Corrections Voids Refunds and Discounts Select Start Date Select End Date pai 24 07 2014 M GR Print Si View Report M bit Data Chart IIIa mem nn nn m n cece Total Vat Total Induding Vat Total Transactions Total Items Total Exduding Vat 100 00 107 00 4665 09 653 11 od 9 To view this report simply select the date and click on view report and it will generate the takings for correction for the selected day showing you the Refunds Discounts etc Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 9 ByTill
21. in expense group section Clicking this button will load all your expense items on the system regardless of the group selected A Clicking this button will open a window in which you can manage that specific item You can add or subtract Qty from it by simply using the tick boxes you can also Currentiy managing add notes to that specific item if you wish i CLEANING EQUIPMENT Would you like to fidd O Subtract O Pressing this button will open a window which will display a detailed report of the expense item over the time period you have entered simply select the dates and click on the View Report button and the report will generate 01 07 2015 31 07 2014 29 10 2013 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 3 5 Salary Slips Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria Go to Expenses group and click on the Salary Slips button ID Select staff member Pay Date ge EARO SYSTEMS oran ONU Modify mit OVERTIME Delete UNION FEE dd New BASIC PAY A Setup Payslip Items TAX R Print this payslip End 23 07 20 14 Print all in range Descriptions you added in the setup payslip section will display here you cannot edit or change the decryptions her
22. link to the supplier You can link the stock item to the supplier as secondary or primary supply by simply selecting it from the radio button list in the new window id ID O amp GB StartPasswords 3 User EARO SOFTWARE Level 99 Se lalui MenuOptions StockOptions ib Expenses a Suppliers E Customers DailyOptions fl Takings amp Reports Setup 1 Sytem Info Suppliers Setup Order Stock Distribute Stock Suppliers and Orders Fi masao li Suppliers Choose Link Method Link as Primary Supply Link as Secondary Supply E Close Suppliers General Fi ID i Find L Find Criteri raanew Po wot Double dick on an item to add it to the suppliers supply Modify PP ID Item Name Delete viel BARBEQUE SPICE BTL 100ML PERINAISE SAUCE 500ML ALS CRUMBED PORK STEAKLETS 6 CURRIED FISH 400G MEAT TENDERISER BTL 100ML GROUND BLACK PEPPER BTL 100ML STEAK amp CHOPS BTL 100ML GROUND CINNAMON BTL 100ML GROUND WHITE PEPPER BTL 100ML FISH SEASONING BTL 100ML PARSLEY BTL 100ML GARLIC FLAKES BTL 100ML COARSE BLACK PEPPER BTL 100ML MIXED HERBS BTL_100ML 17 copy Supplier amp Add Stock to Supplier 3B Print StockLinked to Supplier O OD www earo co za 12 05 11 The Retail Manager7 Big O Trading 614 cc Frozen Data Warehouse After linking the stock items to the supplier you will notice that when you go to the primary supply tab
23. might need to manufacture stock in your store before you can sell it Please see the following example explanation of how the Retail Manager Version 7 does manufacturing and if this process applies anywhere in your business Toasted Chicken Mayo Chicken Mayo Salad Chicken mayo stock Chicken Mayo Salad and That can be linked to aa esa stock items to This stock item multiple menu items recipe s Link one portion chicken mayo 5 x Whole Tomatoes 2 x Kg Lettuce 20 x Chicken Mayo Stock dina la haa murder will 5x Portions Chicken Breasts Portions deduct one portion off the 2 x Liter Mayo chicken mayo stock batch deducts this stock when sold deducts from batch Setting up a manufacturing stock item Go to stock options group and click on the Stock Items button The Stock Items form will open in the control area Search for the stock item that you would like to make a manufacturing item After you found the stock item edit it by clicking the modify button Then put a tick in the Allow bulk manufacture check box SPICES Is Stock Item Active vw Stock Item is Taxable Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Thereafter go to the manufacturing tab General Manufacturing Stock Referrals Links _ In the manufacturing tab you can create the items manufacture recipe General Manufacturing Stock Referrals Links 0 05
24. on view report and the system will generate the requested report Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 5 6 2 Ageing Analysis Go to Customers group and click on the Accounts button then Ageing Analysis Select Start Date R 31 07 2014 OQ Prit Total Outstanding 425 30 To view this report simply click on view report and it display a timeframe of 0 30 Days 30 60 Days and 90 Days including the total balance for the customer this report will display all customers on the system Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 5 6 3 Balance Enquiry Go to Customers group and click on the Accounts button then Balance Enquiry Select Customer a ae EARO SOFTWARE SB Print i View Report E Exit Customer Filter Total Balance Value Total Customers 425 30 1 00 This report will show a balance for either a selected customer or all customer depending on which you choose as you can see under the Customer Filter there a is an option to choose which type of report you wish to access Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 6 Daily Options 6 1 Day End Go to Daily Options group and click on the Day End button Current System Day enna Sme Qik pat Mm __ Wednesday 23 July 2014 Qin E E Risse Merone Quick Report Printing Current Progress Log
25. or the secondary supply tab the respective items selected will be listed under the appropriate tab NB when linking stock to a supplier it will make it simpler to first go to the link tab i e primary secondary supply so that when you double click on the stock item in the new window you can see in the background the item being added to the list _ Earo Software cc July 2014 i ___n The Retail Manager Version 7 1 User Manual 4 2 Order Stock Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 123 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 4 3 Distribute Stock This will be an example of how distributing works MOVING STOCK BETWEEN 2 BACK OFFICE S 1 Back Office 1 Enter Supplier Tab followed by Distribute Stock Baeeh es Takings Auto Update In 00 16 11 ij StartPasswords J User EARO SYSTEMS Level 99 mit 25 Menu Options StockOptions i Expenses d Customers DailyOptions f Takings Reports Ma Setup 30 Sytem Info Suppliers Setup Order Stock Distribute Stock e Suppliers and Orders a ID Date Time Find I 30 12 1899 v 00 00 00 AM Distribute Stock From Add New To e Delete ER Print amp Add Location gt nN M E T E TE TEE TEE TEEL EELLELLE Earo Software cc July 2014 The Retail Manager Version 7 1 U
26. up it also enables you to get a variety of reports on group performance etc Creating a menu group and linking items to the group Go to menu options group and click on the menu main groups button ERM VII ES Menu Options Stock Options P Expenses Da Supplies Happy Hour Menu Groups General Listview Links i The menu group s form will open in the control area In the menu groups form click on the add new button fill in the required fields and click on the save Button A new menu group has now been created You will now need to assign the group to its respective menu item To do this click on the Links Tab and click on the Link menu to Group button A new window will appear showing all your menu items simply double click on the menu item to assign the group to it Da DO A amp Y GsartPasswors I User FARO SOFTWARE Level 99 Or i Stock Options fh Expenses Supplier fi Customers DaityOptions BM Takings ag Reports Setup it Sytem Info A Meru Items Menu Main Groups Meru Sub Groups Happy Hour POS Layout Picklist Label Crestor Trust Sales Menu Options a Menu Layout Controls la Item Talkers G Trust Sales W Mere Options find Critera Double cick on an item to ink it to the group D Name LUOKY SHERSET 5 CHICKEN SPICE BTL 100ML TT 5304 PLASTIC BAG Y S a N moa 40156 CURRIED FISH 400G Y SPA
27. 0 0 00 0 00 20 SALE DISCOUNT i 2 00 0 00 0 00 20 SALE DISCOUNT 4 00 0 00 0 00 Total Amount Sold Total Item Values Total Item Incentive Value Total Incentive Value 548 00 11038 12 1689 42 8 2 3 Commission Report 574 05 5295 995 Total Comm Excluding Vat Total Comm Vat Total Comm Induding Vat 4680 16 oP TOs 5296 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 2 4 Waiter Statistics Por Select Start Date Select End Date Select Staff Ga mont View Report Report Filter Staff Filter Show Counter Sales Show Deliveries Show Collections Show Tables Show All T Show Selected Show All Lp sue cem ee tegientt tette Tessere m 2 Total Ex Vat Total Vat Total Inc Vat 9360 32 1148 10 10591 99 TTI tt ttt ttt LEE 8 2 5 Staff Sales vs Trust Account Select Start Date Select End Date Selectstaff state EARO SYSTEMS Show Only Selected f show All Total On Trust 0 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 2 6 Tips o JO Je Select Start Date Select End Date ame Averan Ben Select Staff EARO SYSTEMS Staff Filter Show Only Selected Show All Tip Totals 188 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 Stock Reports 8 3 1 Stock Movement ve Stock Movement La Es Select Start Date SST ave sore a o Be
28. 0G HALF PORTION FISHFINGERS MUSSEL MEAT 10X 1KG TUNA SKEWERS WONTON FISH FROZEN CHIPS 10MM GOLD SEAL RAW FISH CAKES BATCH RECIPE EACH FISH CAKE RAW RECIPE CHIPS FROZEN BATCH RECIPE MILK CLOVER GREEN SALAD BATCH RECIPE WATER HAKE NUGGETS FRIED BATCH RECIPE HAKE FILLET FRIED 80G Total Items Total Value 2115821 25 7467293 30 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 9 Stock Expiry 8 3 9 1 Expiry Indication mesm sum MI ame Aren ae res bee E kea tere Show Only Selected Show All EE stock Expires __ stock within two weeks of expiry SS AAATATCTG NN IZ Stock within a week of expiry P Stock outside of two weeks to expiry Total Recrived Total Sold Total Current 60427 67 10291 69 50135 98 I ci Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 9 2 Expiry by GRV Purchase a k a am Sete ee se ve i hd lew 5 3 2012 already expired it is recommended that you Show Only Selected f Show All run the report 2 couple of weeks back Pr EE stock Expired 7 Stock within two weeks of expiry L Stock within a week of expiry P Stock outside of two weeks to expiry Total Received 61988 00 8 3 10 Stock Price Fluctuations asian Ex Select Start Date Select End Date elt Select Stock Item APPLETISER Price Fluctuations SSeS
29. 2800 00 22800 00 ite lal CLEANING EQUIPMENT Y 1 00 2000 00 2000 00 a where Y 1 00 1000 00 1000 00 0 00 0 00 received invoiced by the supplier Items Total Ex Vat 30500 00 4 Vat 4270 00 Grand Total 34770 00 After clicking the add new button you normally start by selecting the supplier from where you received the stock the list accesses the supplier s database Thereafter complete the particulars of the invoice such as how did you pay for the invoice invoice number etc the date that the goods expenses was delivered received at the store The particulars of the invoice are not that critical or necessary but the Expense date must be Select the Expense item and the list should close Nb If the list is selected and you start typing the products name it should start jumping to that product After the desired product is selected hit the Enter key on your keyboard to Commit the line CLEANING EQUIPMENT 20000 00 2000 00 1000 00 20000 00 2000 00 1000 00 After you have added the products expenses make sure that the totals match that of your suppliers invoice just to see if everything was captured correctly captured and click on the save button Earo Software cc July 2014 eee _ __ _ _ _ _ ___n The Retail Manager Version 7 1 User Manual 3 4 Manage Expenses Go to Expenses group and click on the Manage Expenses button
30. 4 57 Supplier Code and Name COKE 2L 12 39 COKE LIGHT 2L 12 43 FANTA GRAPE 2L 10 96 FANTA ORANGE 2L 12 43 FANTA ORANGE 500ML 6 01 droni Total Ex Vat 328 50 en a ee Grand Total 374 49 v Dallo Oral Nae 13 aa 35 pr Particulars of supplier invoice Items that where received invoiced by the supplier After aaa the add new button you normally start by selecting the supplier from where you received the stock the list accesses the suppliers database Thereafter complete the particulars of the invoice such as date received date to pay how did you pay for the invoice invoice number etc The particulars of the invoice are not that critical or necessary but the GRV purchase date must be the date that the stock was delivered received at the store Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual After the particulars have been entered double click on the first line under the product name heading the empty cell changes to a drop down list of all your stock items the items linked to the supplier COCA COLA 330ML 4 57 COKE 2L 12 39 Select the stock item and the list should close Nb If the list is selected and you start typing the products name it should start jumping to that product After the desired product is selected hit the Enter key on your keyboar
31. 7 9 1 Takings By Till Go to Takings Options group and click on the By Till button then Takings By Till Select Start Date Select End Date xe 61 07 2014 24 07 2014 ER Print View Report JA exit Data Chart Items Total Excluding Vat Total Vat Total Including Vat Estimated Heads Spent Per Head MIDI SIR mmm mm meme eee eee I e Total Items Total Ex Total Vat Total Inc Total Heads Total Spent per Head 124 00 5003 94 696 75 5 04 50 30 00 190 15 To view this report simply select the date and click on view report and it will generate the total takings for each till in the store Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 9 2 Transactions By Till Go to Takings Options group and click on the By Till button then Transactions By Till Select Start Date Select End Date 2407201 gt ilo e ci pata Chart Till Payment Type Total Excluding Vat Total Vat Total Including Vat m 1 Account 7 00 373 07 52 21 425 3 E 1 Card 2 00 57 72 8 08 65 8 Cash 2 00 986 22 68B ET 56387 Total Items Total Excluding Vat Total Vat Total Induding Vat 131 00 5377 01 748 96 6129 80 To view this report simply select the date and click on view report and it will generate the takings by transactions for each individual till in the store being card cash account etc Earo Software cc July 2014
32. AUCE 2X5L 0 00 0 00 59 TARTAR SACHET 500 315674 00 315674 00 63 TASTIC RICE 10X2KG 21081 00 21081 00 70000118 TOMATO PORTION 40G 0 00 0 00 60 TOMATO SACHETS 500 1380384 00 1380384 00 70000120 TORTILLA WRAP GLOBAL WRAPS e i 0 00 88 TUNA SKEWERS i 60 00 44 VANNAMEI PRAWNS 81 100 178 23 33 VINEGAR SACHET 400 R i 680179 06 564 WATER t 8 0 00 66 WHITE VINEGAR A 5247 00 O Q Find next xd Find previous Bi Highlight Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 5 3 Actual vs Theoretical Stock Usage W Actual vs Theoretical Gp Summary ola z Select Start Date Select End Date re 1 30 2013 V Calculate opening and dosing where Sprint A viewReport JE at units moved gt 0 m Sales and Movement Actual Theoretical Difference GP vs Food Cost Sales 22622 45 Opening Stock 0 00 erica Stock Received 289376 07 a Stock Sold 40712 72 Stock Wasted 424 74 Stock Borrowed 0 00 Stock Lend 0 00 Stock Returned 143361 12 a Closing Stock 1179 15 110 91 1290 07 Usage Sales Gp 289376 069 22622 45 1279 154 Inisielelelelalelelelsiaielelalalziaiztaialatallele alalalelelalzialalelalziaiaiataiaiata etetetetetete 07 1 deleleleleziaizialalelaiataieieteielalalaialelelalalelelalziziziaiaiatziniatataiatzialalalaiaialatala Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 6 Cash up Reports 8 6 1 Cash
33. All Tills Connected to Till 1 Database on C touch pos Retail FDB v Hourly Takings Deleting Invoices Todays Takings Deleting Invoices Completed Successfully S Deleting Invoiced Items ae aa Deleting Invoiced Items Comple Deleting Collection Orders v Takings By Till Deleting Collection Orders Comp Targets Deleting Collection Order Items Voids Refunds And Discounts mea The day end has been successfully completed Store Statistics l paoia DI T AA E your system working date now is Wednesday 23 July 2014 Select the printer that you would like your day end Deleting Table Order Items Co Deleting Delivery Orders ck calla aE Deleting Delivery Orders Comple Deleting Delivery Order Items Ok Deleting Delivery Order Items C Deleting Attendance Roster ___ Successfully Deleted Attenda Deleting Open Items Select the tills that you would like zero Successfully Deleted Open Items v Tli Deleting Payouts Successfully Deleted Payouts Day End Zero Completed Successfully For Till 1 Setting Order Numbeers to Zero Successfully Setted Order Numbers to Zero Day End Progress i LLLLELLLLLRLRE LELE RR LELE LELRL LO LERLE LELLO EREDE 40 LIREEEELRELELEREELELERRERE ERRO LIE LEGGERO GGI Printing Progress 23 EEE RERREOOOOOO OOO ODORE CREO GOG EGG RECCO GOCOE re is ___ __ _n The Retail Manager Version 7 1 User Manual 6 2 Cash up 6 2 1 Classic Go to Daily Options group and click on the Cashup
34. CASHUP V TILL 1 e Cancel Vouchers an Dist Till Float C E Till Payouts A Exit Cash Hand User Totals a Till Totals Over Under Rounding Cancel save Banking TOTAL OVER UNDER TOTAL CASH METER TOTAL CARDS Tova oerosr TOTAL DEPOSITS ITS TOTAL EXPENSES TOTAL TENSES CASHUP DATE oe vane 27 09 2012 HU Se eS eS EE FITTIZI TILL TOTALS TOTAL VOUGERS FLOAT TOTAL AL TOTAL ON HAND TOTAL TOTAL CHEQUES SHIFT naan ann 4 ac nn Here you will select the tills to be cash up and the date along with the shift number the cash up blocks increase with the amount of tills you have active in your store Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Multi Till Cashup TILL 1 a Cashier EARO SYSTEMS Grind Cash Save Card on Deposits P Cheques Cancel Vouchers E Till Float SA Exit Over Under 0 00 Rounding 0 00 Banking 277 40 TOTAL OVER UNDER TOTAL CASH TOTAL CARDS TOTAL DEPOSITS TOTAL EXPENSES CASHUP DATE NITA 0 00 222 00 55 40 0 00 9 00 22 07 2014 TILL TOTALS TOTAL VOUCHERS FLOAT TOTAL TOTAL ON HAND TOTAL CHEQUES SHIFT 277 40 0 00 0 00 222 00 0 00 2 BLOCK BLACK This will be where you input the amount that you and the cashier have cou
35. CHPS F9 POP CHIPS F9 POP RICE TEST ITEM F1FR HAKE RI CO F1FR HAKE CH CO F1 GR HAKE CH CO F4 HN CR PP CHIP F14 FRIED HAKE FRIED CALAMARI RINGS AND F14 GRILLED HAKE FRIED CALAMARI RINGS AND F14 FRIED HAKE FRIED CALAMARI RINGS AND F13 HK FRIED CALAMARI TUBES AND CHIPS F13 HK GR CALAMARI TUBES AND CHIPS F15 PLATTER FR F16 FAM HAKE GR LO eee Total Qty Total Made Total Cost Of Sale Total Profit Total Profit 104 00 5348 10 STIIT FOSTI 66 84 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 9 Setup 9 1 Back Office Setup The back office setup function will always be setup by an Earo Consultant 9 2 Staff Setup Creating Staff Go to customers group and click on the Customers button The suppliers form will open in the control area E c Staff 2JO e Staff General Next of Kin Uniforms Union Picture Finger Print Warnings IE Exit Staff Find ID NAME SURNAME 2 SYSTEMS Add New ID NUMBER ADDRESS EARO SYSTEMS 8702235051086 164 HENNIE ALBERTS STR i Modi LI Modify TELEPHONE CELLPHONE BRACKENHURST oun 0119004030 0726380918 aa ID Number 8702235051086 Pt JOHANNESBURG ryno earo co za Address A Copy Staff 1449 caer 164 HENNIE ALBERTS STR Counter Staff v BRACKENHURST DATE EMPLOYED a 31 01 2011 v JOHANNESBURG BASIC SALARY 1449 0 00 Teleph one 1 RATE PER HOUR MAG CARD NUMBER 0119004030 10 00 123456789 Cellphone LOGIN PASSWORD PASSWORD
36. Choose the r ts that you would like to print after the day end completes v Hourly Takings Todays Takings v Menu Items Sold Today _ Transaction Types v Takings By Till Targets _ Voids Refunds And Discounts Store Statistics _ Payouts Select the printer that you would like your day end reports printed to or leave blank to print to your default windows printer Select the tills that you would like zero v Till 1 Day End Progress 0 Printing Progress 0 This is your main day end screen Z Reading End Of Day you will see on the left hand side there are options for you to choose from click any of the boxes and the day end will print those reports you selected if you wish to not print anything the simply leave al the boxes blank You can also leave the printer selection blank the program will automatically print to your default printer After you done all that just click START DAY END and the program will do the rest This screen will appear if the day en is successful if you get an error please phone our support department Current System Da i ened Start Day End aoe E Save Quick Report Wednesday 23 July 2014 Printing Selections Quick Report Printing Current Progress Log Choose the reports that you would like to print after the Updating All Sales on All Tills to System A New Window Would Have Appeared day end completes Finished Updating All Sales on
37. D CALAMARI RINGS AND CHIPS Total Qty Total Made Total Cost Of Sale Total Profit Total Profit 104 00 5348 10 520 30 4827 80 70 30 To view this report simply select the date and click on view report and it will generate the takings for the menu items sold on a combined view Earo Software cc July 2014 eee ___ SSeS The Retail Manager Version 7 1 User Manual 7 2 2 Takings by Item Uncombined Go to Takings Options group and click on the By Item button then Takings By Item Uncombined Select Start Date Select End Date 2107 2014 gt 2407 2014 gt SR Print View Report E exit Data Chart Item Name Total Made Total Cost of COLLECTION 00 00 0 00 3 42 EAT HERE 0 00 1 14 TAKE AWAY 0 00 1 14 PHONE ORDER 4 56 MR DELIVERY l 1 14 1 LITRE COKE 9 12 1 LITRE COKE F7 FISHCAKES RIC F7 FISHCAKES CHI F5 CALAM WRAP F5 HAKE WRAP F5 PRAWN WRAP F F8 MEDIUM HAKE LARGE CHPS F9 POP CHIPS F9 POP RICE Total Qty Total Made Total Cost Of Sale Total Profit Total Profit 104 00 5348 10 520 30 4827 80 70 30 To view this report simply select the date and click on view report and it will generate the takings for the menu items sold on a combined view Earo Software cc July 2014 eee _ _ cs The Retail Manager Version 7 1 User Manual 7 2 3 Open item Sale Go to Takings Options group and click on the By Item but
38. ERS A 0 00 0 00 o o A A A A 0 00 0 00 WONTON FISH A 0 00 0 00 o e A A e A 0 00 0 00 FROZEN CHIPS 10MM GOLD SEAL RAW 0 00 o A T 1 x J 0 00 HAKE NUGGETS FRIED BATCH RECIPE A 0 00 A A A A A A 0 00 HAKE FILLET FRIED 80G F 0 00 o x o A e x 0 00 GREEN SALAD BATCH RECIPE A A 0 00 e A o o A A 0 00 5 CHIPS RFGI II AR RATCH RFCTPF FRESH 750G t 0 00 Total Sold Total Received Total Lend Total Borrowed Total Wasted Total Returned Total Manuf Total Dist Total Closing Total Comp Total Diff 11569 54 60427 67 0 00 0 00 76 00 313 72 4 20 0 00 0 00 8 3 4 Stocktake Worksheet gt o Select Stock Take Type z SSS orn em DAILY STOCK oe Pa dai Select Group Add X Extra Columns 0 Select Shelf x Items Filter v Show Current Level Show All Show Selected Stock Group pesta HAKE NUGGETS FRIED BATCH RECIPE HAKE PACKAGING RECIPE HAMBURGER BUNS ICED TEA LIPTON 340ML LEMON BUTTER LEMON WEDGE LEMONS JUICE 1LT LETTUCE MASH NESTLE MAYO SAUCE 2X5L MEADOWLAND CLASSIC 10 X 1LT MEDIUM CURRY POWDER 3KG MILK CLOVER MINERAL WATER 500ML STILL SPARKLING i aE EEE EEL EEE EEE JE RENE EE EEE EEE JRE RE LEGGO COLE E EEE EEE EEL ELLE ELLE ELLE EEE EEE EEL ELE LEE E LE LLLEELLL Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 5 Replenish Stock uPSIZE WASABI USPIZE GREEK s 0 00 VALPRE SPARKLING 0 00 vaLPRE STILL 0 00 VALUE 4
39. Green you will notice after clicking the button link to pick list there will be a function next to the pick list name Block Green witch will expand and contract the items under that pick list BLOCK GREEN STEP 2 This section holds all your pick list groups After you completed step 1 the same applies when linking the pick list to the menu item highlight the pick list you want Block Green and you will see between Block Green and Block Red there will be a button Link To Menu highlight the menu item you want Block Red for the pick list to be added under then simply click Link To Menu and the pick list will now apply to that menu item in Block Red BLOCK RED This section displays all active pick list menu items and there linked pick list If a menu item does not appear here Block Red but is on the system simply go to the menu items section 1 1 and click modify then you will see there is an allow pick list box simply tick it and save and the menu item will appear in Block Red Allow negative value Order destination Bracode embedded plu and price Price indudes vat Show menu item in kitchen Do not alter when updating matrix Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 1 7 Label Creator Go to menu options group and click on the Label Creator button JEL Exit Label Creator Select Label Layout Delete Item Zoom 100 v Create labels Print labels
40. HAKE CPs 0 00 VaNNAMEI PRAWNS 81 100 0 00 VINEGAR SACHET 400 46 00 vusi ERNEST 0 00 WASABI PLUM SAUC ooo water 0 00 WELL DONE 0 00 WELL DONE FISH 0 00 WHITE VINEGAR 0 00 WITH COLESLAW 0 00 WITH GREEN SALAD 0 00 l WONTON FISH 0 00 B YVONNE x o C Find next Q Find previous Bi Highlight 8 3 6 Current Stock Levels Show Only Selected f Show All 119317 72 MAYO SAUCE 2X5L 4021 70 CHIPS BATCH RECIPE 150G HALF PORTION 170 00 FISHFINGERS 0 00 MUSSEL MEAT 10X 1KG 466 10 TUNA SKEWERS 0 00 WONTON FISH 0 00 FROZEN CHIPS 10MM GOLD SEAL RAW 0 00 FISH CAKES BATCH RECIPE EACH 522 00 FISH CAKE RAW RECIPE 14 07 CHIPS FROZEN BATCH RECIPE 4 20 MILK CLOVER 0 00 GREEN SALAD BATCH RECIPE 0 00 WATER 0 00 HAKE NUGGETS FRIED BATCH RECIPE HAKE FILLET FRIED 80G Total Value 2115838 25 7467306 30 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 7 Re Print Stock Take RED BULL RED BULL VANNAMEI PRAWNS 81 100 BLACK TIGER PRAWNS 26 30 GP1 GP1 PLASTICK FORK PRAWN MEAT PRAWN MEAT RED BULL RED BULL VANNAMEI PRAWNS 81 100 Total Stock Value Total Variance Value 101 00 21 72 12904 36 8 3 8 Low Stock Levels ol Sa Select Stock Items __ s f Show Only Selected f Show All Display Items With A Current Level of X and Lower MAYO SAUCE 2X5L CHIPS BATCH RECIPE 15
41. ILLET FRD CPS CALA RNGS CHIPS GR CALA RNGS RICE FR CALA RNGS RICE GR CALA TBS AND CHIPS GR CALA STRIP CHP F F8 MEDIUM HAKE LARGE CHPS CALA STRIP RC G AQUA MONTE CALA STRIP RC F Clicking this button will open the window which will allow you to link the expense group the item of your choosing on the Earo Software cc system Simply search for the item and double click it to have it linked The Retail Manager Version 7 1 User Manual 3 3 Capture Expenses Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria To start adding a new Expense click on the Add new button and fill in select the necessary criteria on the form Go to Expenses group and click on the Capture Expense button Expenses G Find Add New Modify Delete A Copy Expense CR Print rererreeree Supplier sel SS u ler select Expense ID A PP E Exit Expenses 50005 Select Supplier Expenses Date ACCOUNTING FEE v 18 06 2012 C O walen remipeee vat rele Expenses Captured By Particulars of EARO SYSTEMS supplier Invoice Number Expense Description i 1 2 invoice Payment Type Cash v Y 1 00 7500 00 7500 00 1050 00 8550 00 SALARY Y 1 00 20000 00 20000 00
42. LEVEL 0726380918 3393 99 BE Position MAXIMUM DISCOUN ALLOWED TO TENDER Commission of total sales Counter Staff IIIT 100 00 50 00 Date Employed te Staff Member is also Delivery Man Driver Staff member has Access to Back Office Software 31 01 2011 m Union Name X SAMWU Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria You will notice some additional tabs at the top of the customers form like Next Of Kin Here you will add the next of Kin for the staff member Uniforms Here you will list the uniform for the staff member Union Here you will fill in the staff members union details Picture Here you will capture the staff member s picture web cam required Finger Print A Earo Consultant will assist with the fingerprint section Warnings This is just a place to fill in warning Earo Software cc July 2014 eee _ _ r The Retail Manager Version 7 1 User Manual 9 3 Backup Database Path oo e es C The Retail Manager Version 7 Retail fdb Www aro Co za TE Exit Backup tinati i aaa a Start Local Backup ED c Ftp Password v Backup Database Start FTP Backup Backup progress will be displayed here Waiting for user commands O Here you will select the database to be backed up the system by default select the locat
43. NTA 500ML 13 00 Active 10 ROUNDING lt Selected 5769 SPRITE SOOML 13 00 5771 TIZER 10 00 This box will display all current This box will display all active This box will display all of the active pick list menu items in on pick list you have created in the menu items on the system the system If the item does not manage pick list section view regardless of the active pick list appear here but is on system below to see how to add you will also start setting up instructions will be in next Manage pick list your pick list from this side section of picklist To access the manage pick list option simply click on the manage pick list button on the top right of the pick list window This section you can choose to add new Pick list edit Modify or Delete it completely Add New Modify Delete ID 607 Name Colour 16754856 Button Color Text Colour 0 Text Color Allowed Selections 5 v da This will be the name of the pick list for example Buddy Flavours you can also choose the button colour and text colour Allowed selection is the amount of time items Do not alter when updating matrix can be selected under that pick list for the current order for example if t is one only 1 ID Name Allowed d 607 F16 FAM HAKE GR MS 611 F3 HAKE RICE GR MS 13 TEST PICK LIST 577 1 4BASTINGS flavour can be selected Make sure the ACTIVE is ticked or else the pick list won t work The Do Not A
44. RE RIB SAUCE 500ML ALS BARBEQUE SPICE BTL 100ML MEAT TENDERISER BTL POOMI GROUND BLACK PEPPER BTL 100ML STEAK amp CHOPS BTL 100ML GROUND CINNAMON BTL 100ML GROUND WHITE PEPPER BTL L00M FISH SEASONING BTL 100M PARSLEY BTL 100M GARLIC FLAKES BTL 100M COARSE BLACK PEPPER STL 100ML RS ATL ore S347 ws YOGHUR ere s YOGHURT STRAWBERRY IL ROMA uormearo coze NUM MNGAGAZIZOAZA 94533 The Retail Manager7 Big O Trading 614 cc Frozen Data Warehouse 0 Creating a stock group and linking items to the group If you want to create and link groups to stock items you do exactly the same as with menu groups but instead of going to menu options group and click on the menu main groups button you go to the stock options groups button and click on stock groups this opens the stock groups form in the control area Earo Software cc July 2014 ss The Retail Manager Version 7 1 User Manual 2 3 Return Stock Returning stock Go to stock options group and click on the Return Stock button The Return stock form will open in the control area To start adding a new Return click on the Add new button and fill in select the necessary criteria on the form Go to stock options group and click on the Return Stock button ngi R Mae vs Supplier select o beea Stock Returns GRN GRN Return 1D II Exit GRN Returns Select Supplier GRN
45. SALT amp PEPPER 200ML TUB 0 03 MC CAIN POTATO TRIANGLES 4006 14 00 0 03 MC CAIN SUPER 6 PACK 1 5KG MC CAIN DICED CARROTS 250G 6 00 MC CAIN GARDEN MIX 1 KG 19 00 MC CAIN OVEN CHIPS 1KG 15 00 MC CAIN POTATO TRIANGLES 400G 14 0 MC CAIN SMILES 450G 12 00 MC CAIN SUPER 6 PACK 1 5KG 19 00 MC CAIN SWEET CORN 250G 6 00 MEAT TENDERISER BTL 100ML 6 37 MEAT TENDERISER R F 506G 3 13 MELK 2L 11 89 Qty To Manufacture 0 00 Multiply the manufacturing items by the quantity Current Qty on Hand New Qty On Hand Single Unit Cost Total Manufacture Cost 0 0 00 0 00 0 00 Very much like when creating a recipe you double click on an empty line under the Item Name column use the drop down menu to find the item that makes part of the manufacturing item and hit enter to commit the line please remember to give it a quantity before saving the manufacturing item After you have made up the manufacturing items Recipe click on the Save button to save these changes To actually manufacture the stock that you just set up go to stock options group and click on the Manufacture button The Manufacture form will open in the control area Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 2 7 Stock Take Setup Go to stock options group and click on the Stock Take Setup button Stock Take Setup Sa P Sock Take n Exit Stock Take Setup i Find
46. THIS MANUAL WORKS WITH NAVIGATION PANEL CLICK ON THE BOOKMARK BUTTON The Retail Manager Version 7 1 User Manual FARO Software IT can be done EARO SOFTWARE Point of Sale Software and Hardware Point of sale software for restaurants fast food outlets bottle stores butcheries supermarkets and retail info earo co za 27 11 869 2954 27 11 869 9963 www earo co za The Retail Manager Version 7 1 User Manual Back Office Earo Software CC 65 Camborne Road New RedRuth Alberton 1448 Tel 011 869 2954 info earo co za WWW earo Co za Information contained in this manual may change at any time without notice All images and text are the sole property of Earo Software cc and may not be copied or used without prior consent by Earo Software cc Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Select User Name FARO SYSTEMS Password FERE Finger Frint D Log In Log In Screen Here you will choose your user name from the list and enter your password to access the Retail Manager back office software You can set up users with access in your staff set up file which is covered later in this manual Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 1 Menu Options 1 1 Menultems Menu Items ro a General Recipe Picklist Printers IE Exit Menu Items
47. Trust Sale Date 22 07 2014 Trust Sale Time Address 0119004030 164 HENNIE ALBERTS STR 16 54 09 PM Teli 0726380918 BRACKENHURST ID Nr 8702235051086 ALBERTON JOHANNESBURG Menu Item Name Qty Item Price FANTA 500ML 2 00 13 00 TotalEx Vat 22 81 Vat 3 19 Grand Total 26 00 BLOCK RED Search Opens a search dialogue where you can search for menu items by numerous criteria including name price group bar code etc Add New Allows you to enter a new staff trust sale Modify Allows you to modify the current trust sale on screen Delete Deletes the current trust sale on screen Print Creates a Report for transaction to print out to keep as hard copy BLOCK GREEN This will allow you to select the staff member you wish to do the trust sale on BLOCK BLUE This will be where you add the menu items the staff requested including adding the quantity you will see the total at the bottom left of the screen it will update the more you add to the list of trust sale items NB You will not be able to change the price here only the QTY Section Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 2 Stock Options 2 1 Stock Items Stock items Find Ad F New Modify Delete A Copy Item A Create Menu Item hay Manufacture Wa Stock Shelf Setup open Grid View dA errrererreo Creating a stock item Go to stock options group and c
48. URGER etc Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Creating a main template A amp D d amp amp aotro JQ User EARO SOFTWARE Level 99 E Menu Optiot Stock Options F ipese Qo Supplies i tomen Day Option RA Taxing q Repors a Setup A Sytem Info o R Menu Remi Mitra Mein Groups Menu Sub Groupe Happy Hour Pioli Label Creator Menu Options pi Menu Layout Combreds fi Them Talkers fa Trust Saket fe i Visual Template Designer D ade ew A Modit Template E Button Coke Text Color Readers Left click For options anditem Items Menu Items Left click For option amp Colorize Buttons Full Refresh E Eneble Delete Mode De Select all The Retail meger T Big O Ti inin Gld ce Faoren Data Warehouse Click on the templates tab depicted by the blue block then click on the manage templates button depicted by the red block the manage templates form will pop up this is where you can create new templates or change existing ones To add a new template click on the add new button at the top left hand corner of the screen Give your new template a caption name and choose it s colours if you would like the template to be the first one that the cashiers see when switching on the tills put a check in the Set as default template check box NB there must be at least one default template selected once done click on save Visual Template Designer
49. acts Office 27 11869 29 54 Website www earo co za E Mail ryno earo co za support earo co za info earo co 7a Support hours Monday to Sunday Sam Till pm 364 Days a year Release Notes Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 10 System Info B D O amp v startPasswords S User EARO SYSTEMS Level 99 Dx ERM Vil i i i i i i 5 Menu Options B Stock Options i Expenses amp Suppliers a Customers Daily Options La Takings St Reports 3 Setup Sytem Info A Product registered to PIN expires in Product Version Network Info Earo Software 1 Fae de lar day of Adapters 1 IP addresses 192 168 16 13 The system info option will display the shop name your days left on your pin and the Retail Manager Version Earo Software cc July 2014
50. are cc July 2014 The Retail Manager Version 7 1 User Manual 8 1 9 Order Destination Analysis iridati ECC Select Order Destination Order Destination Filter Show Only Selected Show All III SCOLLO EEE EEE MMM I T 8 1 10 Mark up Inspector F Markup Inspector CN bo 00 m Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 1 11 Stock Not Linked To Menu SQUIG POP CHIPS PORT POP PRAWNS SQUIG POPS ONLY HAD FRIED RICE HAD GRILLED RICE 8 1 12 Zero Value Transactions Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 2 Staff Reports 8 2 1 Attendance Roster Select Staff Member Select Start Date Select End Date EARO SYSTEMS Juva yo gt Total Time Clocked In 00 00 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 2 2 Incentive Select Staff Select Menu Item Select Start Date Select End Date Enter Incentive o o E Print Ci viewRepot Bet v Report Filter Items Filter Show All Total Incentive Value SOCCER amp CHP 3 00 0 00 0 00 SPRING SPECIAL l 6 00 0 00 0 00 TAKE AWAY 3 00 Y 0 00 0 00 TO COLLECT 3 00 i 0 00 0 00 TUB SISHEBO 6 00 0 00 0 00 WELL DONE 6 00 0 00 0 00 WHATTA WAFER 3 00 1 0 00 0 00 WRAP amp CHEESE VE 3 00 0 00 0 00 20 SALE DISCOUNT 2 00 i 0 00 0 00 20 SALE DISCOUNT 2 0
51. button Please note there are 3 types of cash up please consult with Earo Software in which cash up will suit your needs Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and pop up menu you see here will appear f Cashup USER INPUT sa one L Cashup Date lede Total Card 23 07 2014 Mi ioaity gt Till Number Total Deposits Pa 1 Cashup Done By luci EARO SYSTEMS Cashier Cashed Up a Exit Total Vouchers EARO SYSTEMS Cashup Type Total Expenses P Shift Cashup Total Cashup Shift Start Time Shift End Time Till Float 00 00 00 AM 00 00 00 AM What to Cashup Rounding Cashup Till Cashup Cashier Text Message Progress DDD eee n ann eos iarr An Am 9 Here you will select the date for the current cash up being done O Here you will select the till number This cash up style only allows one cash up at a time O Here you will select the staff manager member doing the cash up O Here you will select the staff cashier who is being cashed up O Here you will select whether it s a total cash up or shift Lo kez CASH DENOMINATIONS Create view cash denominations otes GENERAL CASHUP INFO Cashup Date Till Number 23 07 2014 Cashup Type A What Was Cashed Up if Who Did The Cashup Who Was Cashed Up
52. ceses Dimensions Print Back DataBase Frame 1 0 20 5 Frame 1 Distance 0 00 dtt Radio 0 00 Frame 2 Distance 1 00 Colo RI Kind None Print Background Gradient Fron ___ Background Style Gradient To __ None LULL Paper Width Height 210 00 a 297 00 a bs Name Ad ec Portrait C Landscape aH The Retail Manager Version 7 1 User Manual Create labels Print labels J Exit Label Creator Select Criteria Results M_NAME COKE 500ML CREAM SODA FANTA SOOML CREAM SODA 500ML CHEESE BURGER CHICKEN BURGER BEEF BURGER BEEF CHEESE BURGER CHICKEN HALF CHICKEN FULL CHICKEN FULL amp CHIPS BREAKFAST FISHY BREAKFAST BEEF BREAKFAST CHICKEN 6000000057706 BREAKFAST COMBO 6000000057706 57710 500 ML DRINKS 6000000057710 M_BARCODE M_SHORTCODE M_GROUP M_KITCHEN 6000000057695 6000000057695 6000000057695 6000000057695 6000000057699 6000000057699 6000000057699 6000000057699 6000000057703 6000000057703 6000000057703 6000000057706 6000000057706 gt aenema Fields Legend Clear Criteria Generate Res CR Print Labels A Preview Labels Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 1 8 Trust Sales Go to menu options group and click on the Trust Sale button SEL Exit Trust Sale
53. d to Commit the line ID Product Name Vat Unit Prc Large Oty Unit Oty Ex Vat Vat Total Inc Expiry 4424 COCA COLA 500ML 5 0100 1 0000 24 0000 0 0000 0 0000 0 0000 03 12 2012 You can keep on hitting Enter on the keyboard to go from one cell to the next on each cell enter the information as per your suppliers invoice If you get to the last cell Expiry and you hit Enter again a new line will be added You can then as before select a different product and enter its information productname Mat Unt Pre Large ty Unit ty exvat _ vat___ rotatme Jexpy 4424 COCA COLA 500ML 5 0100 1 0000 24 0000 144 2400 20 1900 164 4300 03 12 2012 After you have added the products make sure that the totals match that of your suppliers invoice just to see if everything was captured correctly captured and click on the save button Items Total Ex Vat 14 24 1 Vat 20 19 Grand Total 164 43 Please take care when capturing stock into the system as this procedure updates your current stock on hand of the items purchased updates the cost prices of your menu items and is used to calculate theoretical and actual gross profit figures Earo Software cc July 2014 eee T TT _ _ The Retail Manager Version 7 1 User Manual 2 5 Movement Go to stock options group and click on the Movement butto
54. e Enter notes here Total Earrings 9050 00 To start using the payslip you first have to create the descriptions to do so click on setup pay slip SETUP Paysi M By clicking add new you will be able to add description look at example simply enter the name and choose whether it is and addition or deduction after that click on active and save now that description will display in the list TOTAL You will only be able to edit the totals simply add the amount associated with the description then click on save when done Earo Software cc 11 BASIC PAY 12 TAX July 2014 The Retail Manager Version 7 1 User Manual 4 Suppliers 4 1 Suppliers Setup Creating suppliers and linking stock to suppliers Go to suppliers group and click on the supplier s setup button The suppliers form will open in the control area Go to Suppliers group and click on the Suppliers Setup button B amp D O amp amp startPasswords User EARO SOFTWARE Level 99 SU 2 Menu Options E Stock Options _ Expenses 4 Suppliers Customers DailyOptions R Takings Reports la Setup Sytem Info Order Stock Distribute Stock Ca n Suppliers and Orders B Suppliers 7 Suppliers General Contacts Primary Supply Secondary Supply IE Exit Suppliers i 24 i VECTOR LOGISTICS 3 Add New Supplier Name PTY LTD MC CAIN m Modify Supplier Code Account Name Number 25060 Supplier Code
55. e Has Been Successfully Updated 2 SOLE FILLET GRIL RICE file Has Been Successfully Updated ADMINISTRATOR file Has Been Successfully Updated Current Progress The Till Updates Have Been Completed Overall Progress Connected to Till 1 Database on C touch pos Retail FDB Starting Sele Updating The Menu File Menu File Successfully Updated Updating The Menu Layout File Menu Layout File Successfully Updated Updating The Menu Layout Item File Menu Layout Item File Successfully Updated Updating The Picklist Main File Picklist Main File Successfully Updated Updating The Picklist Link File Picklist Link File Successfully Updated Updating The Picklist Items File Picklist Items File Successfully Updated Updating The Menu Template File Template File Successfully Updated Updating The Menu Template Sub Items File Template Sub Item File Successfully Updated Made Changes to My Menu File Selecting this option will update your till with the POS Layout you created you will also use this function if you make changes to the pricing of an menu item I Made Changes to My Stock or Received Stock Selection this option will update the till with the cost of sales and the stock currently on the system I Made Changes to My Staff File Selecting this option will update the staff to the till that you have inserted in the back office Go to 9 2 to see how to create a staff member I Made Changes to My Report Selecting this f
56. e Invoice Payable Orase 01 11 2012 X 01 11 2012 v Add New aan di ry GRV Purchase Captured By 1 Mod Address La i o Modify Teli ra Fax GRV Purchase Payment Method Delete EMail UIE Invoice Number Payout Number A Copy Grv Account R Print 4 7200 1 0000 60000 0000 283200 000 39648 0000 322848 000 01 11 2012 Barcode and Name Supplier Code and Name TotalEx Vat 283200 00 Vat 39648 00 Grand Total 322848 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Adding the Stock to your Stock Purchases Click on Add New Add New GRY Purchase ID I Exit GRV Purchases 50781 l Update the stock file with the inputs made from this GRV elect Supplier GRV Purchase Date TORE ROOM 20 02 2013 GRY Purchase Captured By EARO SYSTEMS GRY Purchase Payment Method Other Invoice Payable Tel Address Teli Fax EMail Web Account O Using the select supplier you can use any description Supplier you have setup in suppliers setup for example Store Room you can use either the drop down box via the down arrow or clicking on it till it highlights and then just start typing the name you wish to use The green box will display only details of the supplier if it was inserted by the user under supplier
57. een detailing its selected options Open Grid View Opens a excel style grid view of your menu items database Quick Print Barcode Opens barcode printing options for the current menu item Seis ae ae ees Choose how many barcodes you would like to print i Close CR Print Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual ADDING THE MENU ITEM TEL Exit Menu Items General Recipe Picklist Printers bind ID Item Cost and Markup 57690 BURGER AND CHI BURGER AND CHI a BURGER AND CHI Printer Description n 6000000057690 Barcode Short Code i Create Stock Item Price Level 1 Retail Price Level 2 Price Level 3 Price Level 4 i os scri acest Image double dick to open 4 Open Grid view HR Quick Print Barcode v Active Allow negative value Order destination iv Allow picklist Bracode embedded plu and price Price indudes vat _ Donetaton dicano Sme C Do not alter when updating mat Sound Clip Open Recorder sii Active Browse Menu Item Color Back Color TextColor Click on add new button when doing this the add new button and delete button changes to a save button and cancel button respectively Enter the menu items information in the respective fields
58. eport and it will generate the taking for a daily duration Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 1 3 Weekly Turnover Go to Takings Options group and click on the By Range button then Weekly Turnover Select Start Date Select End Date pa 27072014 RETE SII Data chart Tes Sold Total Excluding Vat Total Vat Total Including Vat 6 00 243 33 34 06 277 40 0 00 0 00 0 00 0 00 Thursday 0 00 0 00 0 00 0 00 Friday 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Sunday 0 00 0 00 0 00 0 00 rd dt a o e d d q iu ytyyt E ee ee eee Total Items Total Exduding Vat Total Vat Total Induding Vat 121 00 SUOLI 704 11 5734 40 To view this report simply select the date and click on view report and it will generate the taking for a weekly duration Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 1 4 Monthly Turnover Go to Takings Options group and click on the By Range button then Monthy Turnover Select Start Date Select End Date Sep Pag 31 12 2014 ER Print View Report Data Chart Total Vat Total Including Vat ee I 0 00 0 00 0 00 0 00 0 00 r 0 00 541 90 5734 40 0 00 132 00 SIONI 770 63 6276 30 To view this report simply select the date and click on view report and it will generate the taking for a monthly duration Earo Software cc July 2014 M I
59. ered double click on the first line under the product name heading the empty cell changes to a drop down list of all your menu items currently on the system ID Product Name Vat Unit Prc Qty Ex Vat Vat Total 141 EAT HERE 0 00 20 00 0 00 0 00 0 00 Select the menu item and the list should close Nb If the list is selected and you start typing the products name it should start jumping to that product After the desired product is selected hit the Enter key on your keyboard to Commit the line EAT HERE Y 0 00 20 00 0 00 0 00 0 00 252 TAKE AWAY 0 00 20 00 0 00 0 00 0 00 COKE 330ML Y 9 50 20 00 166 67 23 33 190 00 Items Total Ex Vat 166 67 3 vat 23 33 Grand Total 190 00 Just to see if everything was correctly captured and click on the save Button am Earo Software cc July 2014 SSeS The Retail Manager Version 7 1 User Manual 5 6 Accounts 5 6 1 Statements Go to Customers group and click on the Accounts button then Statements Select Start Date Select End Date l I 23 07 2014 v 23 07 2014 X B Prit View Report E Exit Select Customer i ipti Date Time Amount Account Purchase Invoice Nr 144015 23 07 2014 16 41 40 Balance Brought Forward Total Payments Total Account Purchases Total Transactions 425 30 0 00 425 30 2 00 COCCCTCCCCCCC Cee eee To pull a customer statement simply select the customer in the dropdown menu and click
60. etup special for the store at any discount of your choosing and it will run on the day and time frame you set it up ACTIVATING THE HAPPY HOUR The red block consist of the controlling of happy hour From top to bottom Enable Happy Hour having this function ticked will let the system know the happy hour is active and ready to run Use Groups Or Individual items When you have the group circleO ticked any groups you put in the list will apply to all item associated with that group Example CANS GROUP then all cans will run the discount price If you have the item circleO ticked then you can list any item you want mixing the happy hour run Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Happy Hour Star End Time Adding the time will let the system know when the happy hour should start and en between the selected times you have insert the discounts on the selected item will be active and will remain at discount price until the time passes the end time you have selected Select Days When Happy Hour Will Be Active By using the circle tick box you will be able to choose the day you wish the happy hour need to run so the program can automatically active the happy hour on the selected days and you don t need to re enter the items every time you wish to run happy hour LISTING THE ITEMS ID Item Group Name 5766 BUDDY SPRITE jas COKE 330ML 3 141 COKE LITE 330ML FA FANTA 500ML
61. evel 4 F14H GR FCR CPS F14H FR FCR CPS F14H FR FCR RIC F14H GR FCR RIC F15 F16 FAM HAKE GR F16 FAM HAKE FR Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 1 5 Menu Recipe O x i v Show only Active Items Expand All Nodes C Contract All Nodes Show All O show Selected itemname Bem Price Stock Price Stock Qty Linked Total Stock Linked Value p licenza ts ese O o S O e Select Menu Item 8 1 6 Menu Upselling Report Select Start Date Select End Date Select Menu Item 1 28 2013 v WASABI PLUM SAUC T Show Only Selected Item f Show All Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 1 7 Till Transaction report 1 E o i il ti Cid Show Only Selected Show All Show Only Selected Show All gt Use Invoice Number Right dick on the grid for reprint options 1 4 CHICKEN 1 4 CHICKEN QD Find next O Find previous Show Only Selected Show All Fe aE eee er Geo eee than one stock item linked to a menu item Total Date 19 35 11 1 2012 0 40 11 26 2012 15 99 11 26 2012 0 70 11 26 2012 0 09 11 26 2012 9 00 11 1 2012 13 05 11 1 2012 10 75 9 30 2012 8 05 9 30 2012 9 85 9 30 2012 14 35 9 30 2012 19 35 11 1 2012 Time r 14 56 PM 1 16 02 PM 1 16 02 PM 1 16 03 PM 1 16 03 PM 1 17 34 PM 1 17 34 PM 1 23 32 PM 1 23 32 PM 1 23 32 PM 1 23 32 PM 1 25 31 PM Earo Softw
62. gt General Notes Account Info Account Info This tab will list the account details for the selected customer gt 5 2 Text Messaging Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual gt Text M n Select Customer Selection Results IE Exit Text Messaging Personalize Message 160 Characters left A go SMS O 4 Preview Message F A Q O E Send Message s Credits Available Check Credits Available COUUVUCTTTTT IA lt xWx gt xXXXXXX XKKK K KKK i ia E Field Legend Clear Criteria Generate Results 0 O To begin the message process fill in the customer id range for the customers you wish to message you may use any of the fields you see in front of you ID is the easiest way to generate the results Select Customer Selection Results siicking this button will display the customer s you have insert in f The from and to section and will bring you to this screen O Now you can enter you message here you will see at the top how many characters are allowed qA AK lt lt O Clicking this button will show you a preview message you are about to send of the Clicking this button will start sending the message and will let you know when completed Earo Software cc July 2014 i er i The Retail Manager Versio
63. he Retail Manager Version 7 1 User Manual Stock Take sacd Stock Take 23 07 2014 Select mnt DAILY STOCK vy Load Stocktake Load All IE Exit Stock Take Select Stock gt o _ n a Group SOft Drinks Help Aerresaessseseoneseoneeneeneeeeneenenonenenee nente nane ente nea nnen ene neneneneneanenanennne Here you will select the day the current stock day is done on Click on the click on the down arrow to select the stock take you wish to load this will consist of the list you made in the Stock Take Setup Click on the click on the down arrow to select the stock take you This will give you different option on how to load your wish to load this will consist of the stock take when you click on Load Stocktake it will only list of groups you currently have load the stocktake selected in the drop down box if you active on the system click on Load All regardless of what is selected it will load all stock items currently on the system Ifyou choose to use the Group section you will see next to the drop box there is a tick box saying Ignore Type And Load Stock Take By Group this will load all stock items associated with the group you selected after ticking the box press on load stocktake and it will load the group Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 2 8 2 Movement Style Go to stock options group and click on the Stock Take button movement Stock Take Se
64. ion where your Retail database is located Using the drop down box for the destination to back up simply select the drive you wish to back up and click on STAT LOCAL BACKUP If you wish to use this function a Earo Consultant will set it up for you After the details for the Ftp backup is done all you need to done every time is simply click START FTP BACKUP Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 9 4 Help The help section will be link to this manual 9 5 About EARO Software IT con be done Earo Software CC Version 7 2 24 January 2013 WWwWw earo co za Legality Any and all code material images and software architecture is the property of Earo Software and may not be duplicated copied or reverse engineered in any way what so ever Earo Software will not be held liable for any loss of whatever kind due to the use of it s software and it s functions The software at this point is supplied as is Under no circumstances can Earo Software CC or any of its affiliated software or hardware vendors be held responsible for loss of business or loss of income due to hardware or software malfunctions By using this software and its features it is considered that you agree with these terms Software Alterations As a business grows so does its need for a more comprehensive software solution We would be happy to modify and add to our software to compliment those needs at a reasonable fee Cont
65. iption The most important thing about entering stock items is getting the purchasing information right as this directly ties into the recipe and theoretical GP of the menu item that the stock item will be linked to 1 CASE OF SODA 24 CANS OF SODA aS TO GET THE PRICE OF ASINGLE SODA 1 CASE AT 117 00 __T_ _ COST OF ASINGLE CAN 4 88 CANS PER CASE 24 00 Example Stock Item Name Supplier Code Largest Unit Qty Large Unit Description mi 2 Units in Large Oty Small Unit Description CAN H a Price of Largest Unit Ex Wat Frice Per Unit Ex Vat Minimum Level Explanation 24 00 Alternatively you can manually work out the price of a single soda can and enter it as such Example Entering the correct information into stock is critical in getting an accurate theoretical GP when linking such items to your Menu items If this is a new installation with a blank database it is recommended that you enter all stock items first before continuing this will speed up the process of creating your stock items database Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 2 2 Stock Groups Creating and assigning groups to your Menu Items and Stock Items Creating and assigning groups to your menu and stock items is not completely necessary but ensures that your menu and stock database is fully set
66. l 5 Customers 5 1 Customers Creating Customers Go to customers group and click on the Customers button The suppliers form will open in the control area Go to Customers group and click on the Customers button i General Notes Account Info a Exit Customers Find ID Balance Default Price Level 50033 0 00 1 X EARO SOFTWARE Add New NAME SURNAME ARO SOFTW al Modify ARE ID NUMBER VAT NUMBER ID Number Delete 1234567890 1234567890 WORK PLACE Address 65 CAMBORNE ROAD A Copy Customer EARO SOFTWARE NEW REDRUTH TELEPHONE WORKTELEPHONE FAX NUMBER d Count customers 011 869 2954 0118692954 011869 2954 grillen PE n CELLULAR NUMBER sta Refres l 27 369 2954 isla EAIL ADDRESS WEBSITE Telephone 1 Info earo co za www earo co za 011 869 2954 ADDRESS Work Phone 65 CAMBORNE ROAD 011 8692954 NEW REDRUTH lt SUBURB Fax Number og 011 869 2954 GAUTENG OOOO on a nr z Info earo co za 1234 cen cm a Blocked Www earo Co za Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria You will notice some additional tabs at the top of the customers form like General Notes Account Info O Notes Customer comes in every Wednesday Enter notes for the selected customer
67. l Recipe Picklist Printers 4 88 1 00 CAN 4 88 ir 7 STRAWS BRANDED 8MM E Er STILL WATER 0 83 STIRRER FOR TEA AND COFFEE PKT __ P STRAWBERRY SYRUP 1 00 Sine SYRUP 2X sei 2i Select the appropriate stock item and press enter on your keyboard to save the line Also remember to enter the QTY of how much of the stock item you would like to link when working with weighted or measured items like sauces or spices you can use delimited quantities i e 0 20 Lt Kg 20ml 20gr Complete the linking process by clicking on the save buttons much like when adding a new menu item Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual The system can now calculate Profit Value Theoretical Gross Profit Cost of sale Menu Item Price 10 00 Cost Of Sale 4 35 Profit Profit o 5 12 51 20 You can link multiple stock items to a menu item or link only one if you are a restaurateur you might want to link multiple stock items to a single menu item for example 1 x cheese burger 1x patty 1x bun 1x cheese slice 0 04 lettuce If this is a retail environment a single link would suffice for example 1 x 2L Coke 1 x 2L Coke Earo Software cc July 2014 eee _ _ _ The Retail Manager Version 7 1 User Manual 1 2 Menu Main Groups Go to menu options group and click on the Men
68. lect Stock Take Parte 23 07 2014 v Select Stock Take Type S Load Stocktake Load All IE Exit Stock Take Help x Select Stock oon Test 7000 AQUA MONTE 7000 BONAQUA BOTTLE 7000 NESTEA TIN 1001 SALMON amp MASH 1001 SOLE 1001 TEST ITEM Total Items Total Closing Stock Value Variance Value Create todays usage report after stock take saved 6 00 6879 80 163 00 BPrint StockTake Save and Complete Stock Take My Count This column is very important as this the column and its values that will be put into stock IE become your new stock on hand figure If you want to you can only use this column to do your stock take Computed Count This is the current stock used level Inputting the my count section O Computed Count This is the current stock used level that the computer thinks you should have Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 3 Expenses 3 1 Expense Items Go to Expenses group and click on the Expense Items button Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria You will notice some additional tabs at the top of the Expense Items form like General Grid View EXPS_NAME Grid View This willli lt eall tE thesyst aaa ISWIII HST all curren xpenses o
69. lick on the stock items button Go to stock options group and click on the Stock Items button Stock Items General Manufacturing Stock Referrals Links Shelves Long Description ID Qty on Hand 1001247 230 00 Stock Item Name 1 HAKE PORT FR Barcode Supplier Code Largest Unit Qty Large Unit Description 1 00 UNIT Units in Large Qty Small Unit Description 1 00 UNIT Price of Largest Unit Ex Vat 1 00 Price Per Unit Ex Vat Minimum Level 1 00 Stock Group Is Stock Item Active Stock Item is Taxable Allow Bulk Manufacture Supplier Secondary Supplier The stock items form will open in the control area Allow Referrals L J JEL Exit Stock Items 1 HAKE PORT FR Barcode Supplier Code Large Unit Qty 1 00 Large Unit Price 1 00 Large Unit Description UNIT Units in Large Qty 1 00 Small Unit Price 1 00 Small Unit Description UNIT Qty on Hand 230 00 As with menu items the stock items form also has the control buttons and operates in exactly the same way as the menu items but naturally only affect the stock items database When creating new stock items it would be good practice to have your supplier s invoices on hand as you will need to enter the purchasing information of the stock item Earo Software cc July 2014 eee 7 ___ cs The Retail Manager Version 7 1 User Manual Largest Unit Oty Large Unit Descripton Units in Large Qty Small Unit Descr
70. lter When Updating Matrix is recommended off This section will display all current pick list Esra Softwarea ce July 2014 items you have setup it will also show the allowed selection number next to the name The Retail Manager Version 7 1 User Manual LINKING YOUR PICKLIST TO YOUR MENU ITEM Manage Pick List Soo Recent Action Added picklist MANUAL to Menu item 500 ML DRINKS Refresh Ti Manage Picklists E Close i Menu and Node Control Dicklists Node Control f Il Menu Menu Items Picklist Expand all Contract all Expand all Contract all e Show only active Show all Name di Name Price E 500 ML DRINKS 12 00 MANUAL 5769 CREAM SODA BEEF BURGER 20 00 BEEF CHEESE BURGER 20 00 BREAKFAST BEEF 25 00 BREAKFAST CHICKEN 25 00 BREAKFAST COMBO 25 00 BREAKFAST FISHY 25 00 5769 CHEESE BURGER 20 00 5770 CHICKEN BURGER 20 00 5770 CHICKEN FULL 15 00 5770 CHICKEN FULL amp CHIPS 15 00 5770 CHICKEN HALF 15 00 5769 COKE 500ML 13 00 CREAM SODA 500ML FANTA 500ML ROUNDING BLOCK BLUE STEP 1 This section holds all the menu items on the system after you created a pick list using the manage pick list section you can now begin linking your menu items Block Blue to your pick list Block Green you need to find the item s you want to link and highlight it you will see between Block Blue and Block Green there is a button Link To Pick List this will link it to the highlighted pick list in the Block
71. m vewRepot es Select Stock Item Select Movement v Items Sold Items Filter C Show Only Selected Show All CALAMARI RINGS BURGER BATCH RECIPE CHIPS BATCH RECIPE 150G HALF PORTION FROZEN CHIPS 10MM GOLD SEAL RAW F BRANDS ORANGE JUICE 24X250ML FAMOUS BRANDS MAYO BRANDS 2 X SLT F BRANDS MUSTARD SAUCE 2 X SLT F BRANDS THOUSAND ISLAND SAUCE 2X 5LT FISHAWAYS ROMI LOW FAT SPREAD 30X500GR MEADOWLAND CLASSIC 10 X 1LT Total Qty Total Value 11569 54 61012 36 8 3 2 Today s Usage Lal ays Usage Soa Select Date 24 07 2014 x R Print View Report Items Filter Select Stock Item O SU Select Stock Take Type Type Filter If type filter is Show Only Selected it will ignore Items Filter C Show Only Selected Ignore eee 1 Ne a ee a 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Earo Software cc July 2014 D cs The Retail Manager Version 7 1 User Manual 8 3 3 Usage by Period Select Date Select Date Be alle gt Select Stock Item Items Filter Show Only Selected f Show All Select Stock Take Type Type Filter If type filter is Show Only Selected it will ignore Items Filter Show Only Selected Ignore RICE amp VEGGIE MIX BATCH RECIPE x 819 70 60048 00 CHIPS BATCH RECIPE 150G HALF PORTION x 251 00 0 00 x x x A x x 0 00 250 00 MUSSEL MEAT 10X 1KG x 0 55 0 00 4 i x x x 0 00 0 45 TUNA SKEW
72. n In the stock movement form select the waste tab depicted by the red block D amp D O amp amp Y Gastrasswords I User ARO SOFTWARE Level 99 E Menu Options Ki Stock Options i Expenses amp Supplies ff Customers DaityOptions G Takings x Report tia Setup amp Sytem ino TE Stock Rems Stock Groups Retum Stock Purchase Stock Movement Manutacture Stock Tate Setup Stock take Stock Options fy Stock Purchases and Returns fy ly Stock Take n DETTE E A i Stock Movement n fom 7x IE Bot Stock Movement LE Print Items On Loan CR Print Items Borrowed CE Print Rems Wasted Stock Wasted From 03 12 2012 To 03 12 2012 D Stock Item Wasted By aa NUM IMiOdad2 20k20 15 16 15 The Retail Manager Big O Trading614 cc Frozen Data Warehouse Select the stock item that you would like to waste from the drop down menu depicted by the Green Block Lastly give a reason for your wastages select your name or the person s name that effected the waste from the drop down list Wasted by in the Qty to Waste block enter the unit quantity that you would like to be wasted select the date of the action and click the OK button depicted inside the Yellow Block If you would like to print the waste simply click on the Print Items Wasted button to the top right of the Movement form Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 2 6 Manufacture Manufacturing Stock You
73. n 7 1 User Manual 5 3 E Mail Customers Go to Customers group and click on the E Mail Customer button E mail customers F Please note that the E Mail Customers section is still under development and therefore will not open anything if clicked 5 4 Table Tab Viewer Go to Customers group and click on the Table Tab button Auto refresh every Next refrsh in Order By TEA 00 05 00 AM 00 03 54 Table Number TABLE 78 Waiter EARO SYSTEMS 1x F7 FISHCAKES C 19 90 1 x F7 FISHCAKES A 19 90 Total 39 80 Time Opened 14 09 33 TABLE 80 Waiter EARO SYSTEMS 1xBEETROOT SALAD 8 95 1xBEETROOT SALAD 8 95 Total 8 95 Time Opened 15 15 41 TABLE 80 Waiter EARO SYSTEMS 1x F14H FR FCR RIC 58 90 1x F14H FR FCR CPS 58 90 Total 117 80 Time Opened 14 11 36 TABLE 80 Waiter EARO SYSTEMS 1x F14H FR FCR RIC 58 90 1x F14H FR FCR CPS 58 90 Total 117 80 Time Opened 14 11 36 TABLE 80 Waiter EARO SYSTEMS 1x BEETROOT SALAD 8 95 1x BEETROOT SALAD 8 95 Total 8 95 Time Opened 15 15 41 TABLE 80 Waiter EARO SYSTEMS 1 F1 FR HAKE CC 33 90 Total 39 90 Time Opened 21 25 59 TABLE 80 Waiter EARO SYSTEMS 1x F1 FR HAKE CC 39 90 Total 39 90 Time Opened 21 25 59 TABLE 88 Waiter EARO SYSTEMS 1x COKE LITE 330ML 9 90 1x CREAM SODA 330ML 9 90 1x STONEY 330ML 9 90 1x STONEY 330ML 9 90 1x SPRITE 93 90 Total 59 40 Time Opened 18 05 38
74. n e system 50004 SALARY 50005 CLEANING EQUIPMENT 50006 BREAKAGES I 50007 DFDFGFDGDF Sa Expense Items Expense Items General Grid View JEL Exit Expense Items OL Find ID RENT 50003 Add New Qty On Hand DI Modify Vatabl Item Name es e Delete RENT i Price Item Price Ex Vat A Copy Item Supplier Category Group Vat Item ererrereee Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 3 2 Expense Groups Go to Expenses group and click on the Expense Groups button Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and begin completing the necessary criteria You will notice some additional tabs at the top of the Expense Group form like General Listview Links List View This will display a list of all active groups on system General Listview Links Links All menu items linked to this group Will list where the expense group is linked to Expense Groups General Listview Links a Exit Expense Groups 4 Find D ALLES 6 Add New T i Group Name ALLES Modify Category Group Category Delete Memo CR Print all groups v Group Is Active E Print this Expense Group J Link Expenseto Group Name 2 SOLE FILLET GRIL RICE CALA RNGS CHIPS FR H CALA TBS amp RICE GR 2 SOLE F
75. ns E f Stock Take Name Save DAILY STOCK e kodi Total Items Assigned to This Stock Take Cancel 1 o 00 1001357 EXTRA CHEESE 1001358 EXTRA CHEESE SLICE 0 Setting up the stock take list RED BLOCK By pressing the Add New button you will be able to start creating your stock take list firstly you need to give the stock take a name This can be anything Daily Monthly Yearly etc You can also give it a description if you choose to but it s not necessary BLUE BLOCK Very much like when creating a recipe you double click on an empty line under the Stock Item Name column use the drop down menu to find the item you want to add to the stock take and press enter to move to the next line When done click on Save and the stock take list will be saved permanently or until deleted Earo Software cc July 2014 eee _ TN _ _ The Retail Manager Version 7 1 User Manual 2 8 Stock Take 2 8 1 Classic Group i Ignore Type and Load Stock By Group cond Todays Usage O L f k Item Name Computed Large Unit SmallUnit MyCount Unit Value Total Value Variance Var Value u TC WRAP ECONO 300 0 07 Te j cc gt ce MNNIPO IS SALAD BOWL AIN 10 53 IS SIDE 7 89 789 00 789 00 UGUESE ROLL 1294 2 00 24 00 0 92 22 08 1212 56 COURER O 1 27 0 00 34 29 TO SALAD STOCK 3 O E 113 73 gt STENS a z Total Stock Value Variance
76. nt being slips cash drawer amounts cheques vouchers When you look at Block Blue that is what the system thinks you have according to the data it pulled from the POS computer simply compare them with each other and start inputting your amounts BLOCK BLUE This section is completely computer generated and can by no means be altered or be changed you need to compare your cash up amounts with the computed amounts displaying here BLOCK GREEN This will display your banking and user defined The Total Amount You Entered into the User Input Section the banking total does not include your float with the amount this is also computed and cannot be change unless you change total cash card vouchers etc BLOCK RED This will display the differences between your input and that of the computer also display the totals of all inputs if you have more than one till active When done simply click on save button Unlike the Classic cash up this cash up can have multiple till at the same meaning you don t have to do one till at a time Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 6 3 Update System Go to Daily Options group and click on the Update System button Le Update Tills Lo Select the tills that you would like to update What would you like to update pi pd I Exit Update v Till 1 _ Get The Current Takings from The Tills Update The Staff File v Update The Tills Sub Items v
77. o eme Te a a IR 5 68 APPLETISER 0 00 65 BUDDY 500ML 348 00 5 73 REDBULL 0 00 5 35 DRYMIX 15X 1KG 0 00 5 COLESLAW 0 00 CONDENSE MILK 24x39 7a 0 00 CUCUMBER 1 00 DRY MIX 15 X 1KG 0 00 F AWAY BATTERMIX 20KG 0 00 F AWAYS PORTIONING BAGS 1000 0 00 F BRANDS MANGO ORANGE 24X250ML 0 00 F BRANDS MUSTARD SAUCE 2X SLT 0 00 e Adding the item to the list all you need to do is click and the first Colum that is displayed and start typing the item you wish to select after you have the item highlighted press enter on your keyboard to move to the Qty Colum there you may input the Qty you wish to Deduct from your stock and then hit enter again till you move to the next line Please not that you can edit the Qty but not the Unit Value Total and S M e When done you will see the add new button has change to Save After saving the list your stock on hand for those items will be change immediately G Save Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 2 Back Office Enter Stock Options Tab followed by Purchase Stock oe tr g gt s de Stock Items Stock Groups Return Stock Purchase Stock Movement Manufacture Stock Take Setup Stock take Stock Options ta Stock Purchases and Movement ta Stock Take Stock Purchases GRV GRV Purchase ID IE Exit GRV Purchases V Update the stock file with the inputs made from this GRV Fn Select Supplier GRV Purchase Dat
78. o the data it pulled from the POS computer simply compare them with each other and start inputting your amounts BLOCK BLUE This section is completely computer generated and can by no means be altered or be changed you need to compare your cash up amounts with the computed amounts displaying here BLOCK GREEN This will display your banking and user defined The Total Amount You Entered into the User Input Section the banking total does not include your float with the amount this is also computed and cannot be change unless you change total cash card vouchers etc BLOCK RED This will display the differences between your input and that of the computer When done simply click on save button Ifyou have more than 1 till in your store then you need to do the cash up again and where you select the till number simply press in number 2 and repeat Earo Software cc July 2014 a e The Retail Manager Version 7 1 User Manual 6 2 2 Multi Till Go to Daily Options group and click on the Cashup button Like most of the forms in Retail Manager Version 7 the control buttons are located on the left Simply click on the Add New button and pop up menu you see here will appear i Multi till cashup o A Multi Till Cashup TILL 1 TILL 3 O ziad Cashier Cash Save Card Select Date Shift Number Deposits 1 hd oC Modify l e 7 Cheques ui TILLS FOR
79. oftware this section does not apply to your system and can be skipped Go to menu options group and click on the POS layout button The POS layout form will open in the control area sa e Jess Templates Headers Items Template Headers Left click For options and item 1080 ORDER DESTINATIONS Items Menu Items Left click For option Ti Manage Templates gt Refresh y vio urine D he NAME amp Colorize Buttons Full Refresh Enable DeleteMode De select All SF Exit A quick explanation of the touch layout and how it functions UP TO 5 MAIN TEMPLATES BURGERS SALADS RIBS STEAKS 24 HEADERS PER TEMPLTI BEEF BURGER CHEESE BURGER CHICKEN BURGER HAWAIN BURGER PERI PERI BURGER CHICKEN CHEESE MUSHROOM BURGER 36 ITEMS PER HEADER Let s say your restaurant consists of a Bar Grill and Pizzeria We will then create 3 MAIN TEMPLATES namely BAR GRILL and PIZZA Under the GRILL template we will then add headers like BURGERS SALADS RIBS and STEAKS etc We then link our menu items that we have in our menu items database to the individual headers for instance if you select your GRILL template then select your BURGERS header all the menu items that are burgers will be shown like your BEEF BURGER CHEESE B
80. on a menu item a pop up t B D amp amp amp starPasswords User EARO SOFTWARE Level 99 es ERM VII Ed Menu Options StockOptions i Expenses Supplies f Customers DailyOptions f Takings qq Reports 3 Setup Sytem Info POS Layout Picklist Trust Sales Menu Layout Controls Menu Items Menu Main Groups Menu Sub Groups Happy Hour Label Creator Menu Options F Item Talkers G Trust Sales G i Visual Template Designer Headers tolo ea Items Templates sei Name Price Print Desc Go a 40274 VASE C IRON ON STAND 25 00 H Template 40001 BURGERS 40452 VEGIE BURGERS 450G 40203 VIENNAS CHICKEN 1KG VIENNAS RED 1KG VIENNAS SMOKED 1KG VINIGAR 500ML AL S VINIGAR 750ML AL S Left click for options and item VYE KONFYT ELAINE VYEKONFYT INA 410ML WAATLEMOEN KONFYT WHOLE FARM CHICKEN WORCESTER SPRINKLE R F 6 90 40361 YOGHURT GRANADILLA iL 17 50 40449 YOGHURT SNAX 13 50 40359 YOGHURT STRAWBERRY iL 17 50 Items Menu Items Left click For option VASE VEGIE VIENNAS VIENNAS VIENNAS VINIGAR VINIGAR VYE KONFYT VYEKONFYT WAATLEMOE WHOLE YOGHURT YOGHURT YOGHURT Working Template GRILL Working Header 40001 BURGERS 4 Colorize Buttons O Full Refresh 13 23 10 O Enable DeleteMode A De Select All O Refresh JA exit Www earo co za The Retail Manager7 Big O Trading 614 cc Fro
81. our royalty percentage in Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 12 Forecast 7 12 1 Setup Daily Targets Go to Takings Options group and click on the Forecast button then Setup Daily Targets ist Half Total 265000 00 2nd Half Total 295000 00 Month Total 560000 00 To start setting up your targets simply enter the amount you want next to the required dates and click on save if you wish not to setup targets just click on the clear button and it will zero all the targets Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 12 2 View Daily Targets Go to Takings Options group and click on the Forecast button then View Daily Targets SQ Print View Report Total Turnover Target Total 10909 02 170000 00 159090 9 To view this report simply select the date and click on view report and it will generate the targets report you have setup up with the amount you have made in store Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 12 3 Daily Takings Forecast Go to Takings Options group and click on the Forecast button then Daily Takings Forecast To view this report simply select the date and click on view report and it will generate the daily takings forecast report for your store C This colour will display your actual turnover of the store for the selected dates ____ This colour will display
82. rt jumping to that product After the desired product is selected hit the Enter key on your keyboard to Commit the line ID Product Name Vat UnitPrc Qty Ex Vat Vat Total Inc 1001443 FANTA 330ML 10 00 5 00 50 00 7 00 57 00 You can keep on hitting Enter on the keyboard to go from one cell to the next on each cell enter the information as per your suppliers invoice If you get to the last cell Total Inc and you hit Enter again a new line will be added You can then as before select a different product and enter its information ID Product Name Vat UnitPrc Qty Ex Vat Vat Total Inc 1001443 FANTA 330ML 10 00 5 00 50 00 7 00 97 00 1001548 CREAM SODA 330ML 1 00 0 00 0 00 0 00 0 00 After you have added the products make sure that the totals match that of your suppliers invoice just to see if everything was captured correctly captured and click on the save button Items Total Ex Vat 65 00 2 Vat 9 10 Grand Total 74 10 Please take care when returning stock into the system as this procedure updates your current stock on hand of the items returned Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 2 4 Purchase Stock Purchase stock Go to stock options group and click on the Purchase Stock button The purchase stock form will open in the control area To start adding a new purchase click on the Add new button and fill in select the nece
83. s 50 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 3 12 5 Active Customers IS Customer Filter T Show Only Selected Show All Lume ryno earo co 24a pi earo co za Total Customers Total Orders Placed Total Spent 6 00 6 00 58 50 x f 8 3 12 6 Customer By Suburb Shana Oriy Selected 5 Shane Al Suburb Filter Show Only Selected Show All Group All Customer Transactions Under the Customer s Suburb Top Suburb Report Total Customers Total Orders Placed Total Spent 50 00 6 00 58 50 Earo Software cc July 2014 eee ce The Retail Manager Version 7 1 User Manual 8 3 12 7 Last Bought Start Date End Date Dam ae n OE Customer Filter T Show Only Selected Show All x 8 3 12 8 Customer By Transaction Select Start Date Select End Date NGI sha Select Customer PIETER COETZEE v Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 4 Voucher Reports 8 4 1 Cash Flow rr e ne i Cash Flow Report Select Start Date Select End Date v Group By Date Purchases INV Date Inc Vat EXP Date 1 15 2013 8717 62 995 62 9898 93 11 1 2012 283200 00 39648 00 9228348 00 8 20 2012 800 00 112 00 912 00 1987 37 a 2265 50 6 012 4270 00 34770 00 a IE IE a ee Pc I Ie 6093 66 592 85 6686 51 Purchases bd
84. ser Manual Adding the locations to your Distribute Stock Click on Add Location Add Location Location BAR Description Grid View ID LOC_NAME 1 STORE ROOM 2 BAR e Add New button allows you to add new locations for your Distribute Stock After clicking the Add New button it will allow you to insert the location and description you wish to input the Add New button will turn into a Save button for when you are done with the input of your choice Save and Exit when done G Save The Save will appear after clicking the Add New button a This button will completely delete the Location IL This button will Exit the Add Location menu only Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual Adding the Stock to your Distribute Stock Click on Add New Add New FAL Exit Stock Distribution at J FARO SYSTEMS O This is your basic Time and Date input for the date and time for when distributing your stock O This function allows you to select the staff member when distributing the stock items O These two drop down boxes will allow you to select the locations you added from the Add Location button click on the down arrow to view the locations you have setup and select the one you wish the first box is where the stock is deducted from and the second box is where the stock will be added later Adding the items to the list you wish to Distribute f
85. setup This will allow you to change the date of the GRV you are currently inputting into the system you may change it as you wish Here you can select the staff member doing the GRV for the items The payment method has 6 options to pick from being Cash Cheque EFT Account Bank Deposit and Other Invoice Number and Pay out Method is where the user can input the Numbers 1 Adding the items to the list you wish to Purchase 10_ Product Name pe cep A ee T 68 APPLETISER 0 0000 1 0000 3 0000 0 0000 0 0000 0 0000 20 02 2013 65 BUDDY 500ML 5 8000 3 0000 6 0000 34 8000 4 8700 39 6700 20 02 2013 73 RED BULL o 0000 2 0000 55 0000 0 0000 0 0000 0 0000 20 02 2013 58 SALT SACHET BOX 5000 l Y 0 0000 2 0000 10000 0000 0 0000 0 0000 0 0000 20 02 2013 PROMOTION BEV 0 00 RED BULL 0 00 RICE amp VEGGIE MIX BATCH RECIPE 0 00 SALT SACHET BOX 5000 0 00 SEASONING SALT BOX 6X1KG 0 00 SEASONING SALT SACHET 5000 0 00 SERVIETTES PER BOX 0 00 SHELL CONE 600 BUNDLE 0 00 e Toadd the items all you need to do is to repeat step 4 from the 1 Back Office only difference is that the Vat Unit Prc Large Qty Unit Qty Ex Vat Vat Total Inc and Expiry can all be edited by the user and the system does all the multiplications for you automatically After the items are added click on save and the stock will be updated immediately to the system Earo Software cc July 2014 The Retail Manager Version 7 1 User Manua
86. ssary criteria on the form Go to stock options group and click on the Purchase Stock button Fu RD amp D O amp amp GB startPasswords 3 User EARO SOFTWARE Level 99 eid Menu Options StockOptions i Expenses Suppliers l Customers DailyOptions f Takings amp Reports Wa Setup 30 Sytem Info Suppliers Setup Order Stock Distribute Stock Suppliers and Orders Gi Supplier select eae a boa Stock Purchases GRV GRV Purchase ID a Exit GRV Purchases A 369 v Update the stock file e inputs made from this GRV G Eind Select Supplier GRV Purchase Date Invoice Payable ABI 03 12 2012 03 12 2012 X ez Save GRV Purchase Captured By Tel Akke S nacress EARO SOFTWARE m Teli Fax GRV Purchase Payment Method ec Cancel EMail Cash Web A Invoice Number Payout Number a copy Gr Account j 1234567890 pron ID Product Name vat Unit Prc Large Qty Unit Qty Exvat Vat Totalinc Expiry _ 4312 COCA COLA 330ML Y 4 5700 1 0000 24 0000 109 6800 15 3600 125 0400 03 12 2012 ee Load Orders 4035 COKE LIGHT 2L Y 12 4300 1 0000 6 0000 74 5800 10 4400 85 0200 03 12 2012 4016 FANTA ORANGE 500ML Y 6 0100 1 0000 24 0000 144 2400 20 1900 164 4300 03 12 2012 Search for products by H a enna COCACOLA SOM 6 01 TTT Barcode and Name COCA COLA 330ML
87. ton then Open Item Sale Select Start Date Select End Date fesso PaaS 07 2014 v 24 07 2014 lt ER Print View Report I Exit COCCTETCCCT eerie to Total Qty Total Made 2 00 30 00 To view this report simply select the date and click on view report and it will generate the takings for open sale items done on the till s Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 3 By Group 7 3 1 By Main Group Go to Takings Options group and click on the By Group button then By Main Group eE Select Start Date Select End Date ne l 2407 2014 a bai cma i i Data Chart Sroupname Itemesok Totalexciuing Total vat _Total1ncluding _ Cost Of Sales Prott DISCOUNTS NO GROUP LLL EL ELE LE LEE EEL LEE EEL EL EL EL EL ELE LEE EEL ELLE LEGGO EEE EEE EL ELE LE LELEL ELE LEE ELE LLL EELL EL LEGGE LGS Total Items Total Excluding Vat Total Vat Total Induding Vat Total Cost Of Sale Total Profit Total Profit 89 00 4344 57 093 39 4952 80 SPIS IT 4507 69 48 31 ee To view this report simply select the date and click on view report and it will generate the takings for the main groups on the system Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 3 2 By Sub Group Go to Takings Options group and click on the By Group button then By Sub Group
88. u Main Groups button Menu Groups es Foe Ex Menu Groups General Listview Links a Exit Menu Groups i Find i ist ill d al Add New RI groups currently on the peri system e Group Category TIZERS Delete General Listview Links v Is Group Active 17 Copy Group ID MG_NAME Make Sure the Active box is ticked before 4062 F1 CR Print all groups Saving the group 4063 F2 ER Print this group 4064 F3 4065 F4 amp Link Menuto Group 4066 FS 4067 F7 4068 F8 4069 F9 4070 F10 4071 Fil 4072 F12 4073 F13 4074 F14 Search Opens a search dialogue where you can search for main groups Add New Allows you to enter a new menu group Modify Allows you to modify the current group on screen Delete Deletes the current group on screen Copy Group Creates an exact duplicate of the group ready to make some minor changes if required Print All Groups Prints a report of all active groups on the database detailing the selected options Print This Group Prints a report of the group on screen detailing its selected options Link Menu To Group In the menu groups form click on the add new button fill in the required fields and click on the save button A new menu group has now been created You will now need to assign the group to its respective menu item To do this click on the Links Tab
89. unction will update the till slips NB Do not use this function unless instructed to by an Earo consultant After selecting the function the system needs to send to the till simply click on start update and the program will start updating the information to the till if you get an error please phone Earo Software for assistance You will receive a message as you can see in the image above when the till have been successfully updated Earo Software cc July 2014 eee cs The Retail Manager Version 7 1 User Manual 7 Takings 7 1 By Range 7 1 1 Hourly Turnover Go to Takings Options group and click on the By Range button then Hourly Turnover Hourly Tz ings nm e S gt S Select Start Date Select End Date Total Items Total Exduding Vat Total Vat _ 115 00 4786 84 670 05 9457 00 Total Induding Vat To view this report simply select the date and click on view report and it will generate the taking for an hourly duration Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 1 2 Daily Turnover Go to Takings Options group and click on the By Range button then Daily Turnover yo ge sro Select Start Date Select End Date Sn ee Pee i Goria 7 orm al METE II E Data Chart Total Items Total Excluding Vat Total Vat Total Induding Vat 121 00 5030 17 704 11 9734 40 To view this report simply select the date and click on view r
90. up Summary DAVID NKOSI Shift 8 00 00 AM 11 00 00 PM Till Total Banking Total User Totals 12257 20 12310 60 STI 368 30 224 9 Total Computer Totals Total Difference 12600 60 290 00 NCEE ee _ _l ___T_ w_Tr _ _ _ __ w ee Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 7 Cellular Reports 8 7 1 Text Message History Select Start Date Select End Date Status Column Legend mams Tan Po opat ec r Select Module Module Fiter 1 Login Error Invalid Username Password show onty Selected show Al 8 7 2 Airtime Vouchers Select Start Date Select End Date Vendor Filter Show Only Selected Show All Select Vendor Total Amount Sold Total Item Values 0 00 0 00 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 8 Price Levels 8 8 1 Daily Takings By Price levels Select Start Date Select End Date Select Price Level 01 05 2014 gt 24 07 2014 aa Date Items Sold Total Excluding Vat Total Vat Total Including Vat 27 06 2014 11 00 475 35 66 55 541 90 21 07 2014 91 00 4074 91 570 49 4645 40 22 07 2014 6 00 243 33 34 07 277 40 23 07 2014 7 00 373 07 52 23 425 30 Total Exduding Vat Total Vat Total Induding Vat 115 00 5166 66 i 5890 00 8 8 2 Takings By Item By Price Levels Select Start Date Select End Date Select Price Level 21 07 2014 v 24 07 2014 hd 1 F8 MEDIUM HAKE LARGE
91. with that grout for example when you click on the Menu Reports button a drop down box will appear with all the report which is only associated with menu items clicking on the Stock Reports a dropdown box will appear with reports which is only associate with your stock All report look similar you will be ask to choose a date or time and all reports have a VIEW REPORT button simply select the date you want the report to display the details associated with its group and click on view report and it will generate the required information for you Please use the navigation bar on the left to see an example of a report Ifyou have a print out of this manual please refer from Pages 89 to 119 OR Section 8 1 to 8 8 Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 1 MenuReports 8 1 1 Sales Day to Day Select Start Date Select End Date Select Menu Item 2 BABY SOLES FR a fos x Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 1 3 MenubyGroup Select Group TE _ Live Grupa Expand Al Nodes Contract All Nodes show al O Show Selected 8 1 4 Menu by Price X Select Menu Item 2 BABY SOLESFR S l ae ae Filter Start Price End Pice V Show only V Show Price Level 1 V Show Price Level 2 Active Items Show All Show Selected o 00 2999 00 V Show Price Level 3 V Show Price L
92. your average turnover of the store for the selected dates This colour will display the turnover Forecast of the store for the selected dates Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 7 12 4 Monthly Takings Forecast Go to Takings Options group and click on the Forecast button then Monthly Takings Forecast berg sega fi Select Start Date A View Report 4 Year S N CUR SE HE DE OE HE SE HE SE SE BE Hi lil Sm wee SE NE SE NE NE SE Hi fissiossa feessie fessos feessie fessis l a E a To view this report simply select the date and click on view report and it will generate the monthly forecast report for your store This colour will display your total forecast of the store for the selected dates _____ This colour will display your average turnover P A of the store for the selected dates This colour will display the Estimated 7 Year T O Turn Over of the store for the selected dates The arrows indicate whether there is a loss or increase for the next month Earo Software cc July 2014 The Retail Manager Version 7 1 User Manual 8 Reports The reports section of the retail is the largest section of The Retail manager all reports work the on the same concept under the reports option tab you will see the report buttons Each report button has a drop down window when click with the different types of reports associate
93. zen Data Warehouse Menu will appear with some options like Change colour go to menu item and move to new index the same options apply to the headers If you need to remove a button from the headers or the items you can click on the enter Enable delete mode button Once in delete mode the bottom panel will change to red Any button that is clicked on the layout will get deleted from the layout IT ge Ton Full Refresh 3 Enable DeleteMode LA De S Earo Software cc July 2014 c Frozen Data Warehouse The Retail Manager Version 7 1 User Manual 1 6 Picklist Go to menu options group and click on the Pick List button Ta Z Manage Pick List Recent actions ge Refresh Ti Manage Picklists E Close Menu and Node Control Picklists Node Control All Menu Menu Items Picklist e Expand alli Contract all Expand all Contract all Items Show only active Show all ID Name Price ID Name Price 5770 BEEF CHEESE BURGER 20 00 5770 BREAKFAST BEEF 25 00 J 5770 BREAKFAST CHICKEN 25 00 Linkto 5770 BREAKFAST COMBO 25 00 Link to menu ickli pic ist 5770 BREAKFAST FISHY 25 00 D D 5769 CHEESE BURGER 20 00 5770 CHICKEN BURGER 20 00 Remove Remove 5770 CHICKEN FULL 15 00 5770 CHICKEN FULL amp CHIPS 15 00 5770 CHICKEN HALF 15 00 Remove All Remove All 5769 COKE 500ML 13 00 View 5769 CREAM SODA 500ML 13 00 AII 5769 FA

The Retail Manager Version 7.1 User Manual

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