User Manual For Property Custodians
Contents
1. Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Surplus Property Program Online Database Property Custodian User s Manual Last Updated 16 September 2015 Resource Management W University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Table of Contents Database overview 3 Surplus Property Program process 4 System access and roles 5 Property Custodian profile setup 6 Property custodian responsibilities and related database actions 7 Property adoption list 7 Adopting assets for your department 8 Approving and denying adoption requests 12 Creating a new surplus request 17 Listing a non tagged item 18 Listing a tagged asset 25 Duplicating an entry 32 Researching your past entries 34 My profile 36 Frequently asked questions 37 References 41 Page 2 of 41 Resource Management W University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Database Overview In 2014 Resource Management s Surplus Property Program underwent an audit during which it was determined that an updated version of the program s online database was in order The database was designed developed and launched during 2014 and 2015 The new database encompasses all aspects of the program e Initial entry by the Property Custod2. ADOPTION REQUESTS AWAITING MY APPROVAL 1 Date Requested 4 Requestor Name Requestor Department Name Requestor Phone Qty Requested Qty Available Description RM DIRECTORS OFFICE OPERATIONS Collapsible Pallet Sized Plastic Transport Boxes View 09 11 2015 16 47 Joshua Haupt 407 823 1445 RM DIRECTORS OFFICE i 3 Collapsible Pallet Sized View 09 11 2015 16 48 Joshua Haupt OPERATIONS 407 823 1445 3 5 plastic Tni Bom TRANSFERS PENDING PICK UP QO Date Requested Requestor Name Requestor Department Name Requestor Phone Qty Description No transfers pending pick up ITEMS I NEED TO PICKUP Date Requested Reviewed By Name Reviewed Date Record Description No items need pickup Page 12 of 41 G Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual In the screenshot above you ll notice that we have two 2 inbound requests to adopt assets that we have recently listed for surplus You may also notice that the requested quantity in each of these sample requests is three 3 for a total of six 6 units even though the original quantity submitted when the asset was listed was only five 5 This could happen as a result of a duplicate entry or simply if two separate PCTs entered a request for the same asset For this example we will approve one and deny the other To deny the first request start by clicking on the View link in the l
3. cS Resource Management 7 University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual After you have selected the account you are ready to begin your entry For this example we are going to list two 2 items for surplus one tagged and one not The first will be the untagged item After you have selected your account select the proper setting for the first toggle under the Item Information header as to whether the item is tagged with a UCF Finance and Accounting yellow property decal or not Since this first example is for the non tagged item we will leave it set to the default of Non Tagged LAST U TMETIL UZU RKM CENIRAL F Item Information Non Tagged Next set the quantity of the item you are submitting for pickup You can either key this number in or use the buttons to increment or decrement the number For this example our quantity will be five 5 units Non Tagged Qty 5 O Serial Page 18 of 41 cS Resource Management 7 University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual After you have entered the quantity enter the item s serial number if known description location room number and original acquisition cost The acquisition cost should be entered on a per unit basis for quantities greater than one 1 The database will figure out the total cost based on the quant
4. Description 375 FORKLIFT Location 16 Facilities and Safety A B 3528 North Perseus Loop Room 100 Acquisition Cost 18 188 00 Total Cast 18 188 00 Category 1 Heavy Equipment amp Powered Lifts Category 2 Forklifts Condition Fair Reason Excess CREATE Page 26 of 41 G Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual If everything looks good with your entry click the CREATE button at the bottom of the form You will be prompted with a confirmation dialogue box Click OK to commit the request to the database Message from webpage i Are you sure you want to create this surplus request CREATE Your entry will then be assigned a record number and your contact information will automatically populate to the entry Record 200071 Request Information Photos Custodian Information Custodian Name Rausch Christopher Email Christopher Rausch ucf edu Phone 407 823 3099 Department 02870006 RM CENTRAL RECEIVING OPERATION Item Info Tagged Asset ID CNV000001566 Asset Tag 4940CF200805 Serial Di BO3S996P Description 375 FORKLIFT Location 16 Facilities and Safety A B 3528 North Perseus Loop Orlando FL 32816 Room 100 Acquisition Cost 18 188 00 ru Category 1 Heavy Equipment amp Powered Lifts Category 2 Forklifts Condition Fair Reason Excess Edit Cancel Request New Req
5. Feldman would like to adopt two of these chairs for her lab We can pick these up next Tuesday 9 15 15 if that date is acceptable to you Thanks in advance nf Request Adoption Next click on the Request Adoption button to send the request to the originating Property Custodian You will receive an automatic email from the system when the request has been approved or denied Upon approval you may arrange the pickup and transport of the asset s directly with the originating department There is no need to involve the Surplus Property Team with regard to the transfer of the adopted asset s as everything has been recorded in this system and the chain of custody has been established Page 10 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Adoption requests that you have made to other departments can be reviewed by clicking on the My Adoption Requests menu link on the left hand side of the screen Resource Management Surplus Property System Property Adoption List PROPERTY A Property Custodians _ Filter by Dashboard Category 1 Create Surplus Request Record Descrij My Surplus Requests My Adoption Requests Mw Profile oe i e a mi ion a Items that are still pending review by the originating Property Custodian will have a blank status MY ADOPTION REQUESTS Status Date Requested y Reviewed By Name Re
6. SERVICES COURIER PCT Property Custodian O2 05 2015 9 02570304 RM OH AUX CENT REC amp POSTAL PCT Propeny Custodian 02 05 2015 1002870305 RM SURPLUS PROGRAM AUX PCT Propery Custodian 02 05 2015 11 02870306 RM POSTAL FIRST CLASS RECHG PCT Property Custodian 02 05 2015 12 02670307 RM POSTAL BULK RECHG PCT Propeny Custodian 02 05 2015 413 02570308 RM POSTAL BUSINESS REPLY RECHG PCT Property Custodian 02 05 2015 RM POSTAL UNITED PARCEL RECHG PCT Propery Custodian 02 05 2015 4 02870309 Nelson Jack D I cannot login to the system with my NID or I have forgotten my NID password Can you assist me Network IDs NIDs and NID passwords are managed outside of this system If you are experiencing issues with your NID or your NID password please contact the CS amp T Help Desk at 407 823 5117 Page 40 of 41 G Resource Management W University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual References Online Location Certified Surplus Property Removal Evaluation and http www fs ucf edu Procedures Certified 20Surplus Disposition Procedure 20Property 20Removal 20Evaluation and 20Dispositio n 20Procedure pdf Finance and Accounting Training Page http www financials ucf edu Training Getting Start ed cfm Florida Statute 273 04 Property Acquisition http www leg state fl us Statutes index cfm A mode Display Statute amp Search String amp URL 0200 0299 02 73 Sections 02
7. to our request Click on the Photos tab at the top of the detail section Record Request Information 200067 Photos Custodian Tnformation Page 23 of 41 G Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual This tab will bring you to the photo upload page You can load images from a desktop PC laptop digital camera iPad or any other device from which you are connected to the database We re going to upload two 2 photos for this example If you are uploading your photos from a file on your device start by clicking on the Browse button Record 200067 Request Information Photos Select an image to upload Browse lt 1 You can upload JPG GIF or PNG file Maximum file size is 4MB A maximum of 4 photos Item photographs No data to display If you are using an iPad or iPhone you can choose from a file on your device from your Photo Library or you can take a photo directly from the device aquest Information Photos Select an image to upload You can upload JPG GIF or PNG file Photo Library Maximum file size is 4MB A maximum of 4 nhotos Take Photo or Video If you are choosing from a file already on the device browse to the location of your file and select it by clicking on it once to highlight it When the file has been highlighted click on the Open button Choose Fi
8. your assigned departments log into PeopleSoft and navigate to Staff Applications gt UCF Financials gt Departmental Authorizations gt Employee Authorizations I Favorites Main Menu v v Home Page Student Message Center Online Cot Search Menu UCF Financials Employee Self Service gt Staff Applications Supplier Contracts o gt b Academic Resources C Departmental Authorizatio lt Staff Applications Staff Applications G3 Customer Contracts DAL Setup o F amp A DataMart Ga Items _ Employee Authorizations F amp A Monthly Reports Staff Applications E Vendors B Dept Proj Authorizations Pegasus Mine Portal E mr G3 Purchasing gt UCF Financials rea DataMart eProcurement gt Campus Solutions aid Services Procurement gt Human Capital Management Accounts Payable b b Student Self Service Asset Management gt b Employee Self Service 3 Commitment Control b Manager Self Service Ea General Ledger gt b Faculty Advisor Self Service Set Up Financials Supply Chain gt b Reporting Tools Enterprise Components gt Knights Access Login Ea Worklist gt Change my NID Password Ga Tree Manager gt Update my Challenge G3 Reporting Tools 4 Questions E PeopleTools d Knights Email B My UCF Profile UCF Home Page a My Personalizations UCF COM Home Page Enter your EMPLID and click the Search button The EMPLID used below
9. 5 16 48 Joshua Haupt 407 823 1445 5 TRANSFERS PENDING PICK UP Q Date Requested Requestor Name Requestor Department Name Requestor Phone Qty Description No transfers pending pick up ITEMS I NEED TO PICK UP Qo Date Requested Reviewed By Name Reviewed Date Record Description No items need pickup To continue with the example we will approve the second request of this asset Start by clicking on the View link for that line item in the listing At the bottom of the screen set the toggle to Approve and click the Submit button Approval Approve C Deny Submit This will alert the requesting department that the request has been approved It will also move the transaction from your Adoption Requests Awaiting My Approval queue to your Transfers Pending Pickup queue Page 14 of 41 a Resource Management Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual ADOPTION REQUESTS AWAITING MY APPROVAL O Date Requested 4 Requestor Name Requestor Department Name Requestor Phone Qty Requested Qty Available Description No requests awaiting my approval TRANSFERS PENDING PICK UP 1 Date Requested Requestor Name Requestor Department Name Requestor Phone Qty Description Collapsible Pallet View 9 11 2015 Joshua Haupt RM DIRECTORS OFFICE 407 823 1445 3 Sized Plastic Cancel Pickup Picked Up OPERATIONS Transport Boxes ITEMS I NEED TO PICK UP 1 Date Requested Re
10. 73 04 html Florida Statute 273 05 Surplus Property http www leg state fl us Statutes index cfm A mode Display Statute amp Search String amp URL 0200 0299 02 73 Sections 0273 05 html Florida Statute 273 055 Disposition of State Owned http www leg state fl us Statutes index cfm A Tangible Personal Property mode Display Statute amp Search String amp URL 0200 0299 0273 Sections 0273 055 html UCF Regulation 7 302 Surplus Property http www regulations ucf edu docs notices 7 302S urplusProperty amendedFINALAug11 000 pdf UCF Surplus Property Auction Site http www govdeals com ucf Page 41 of 41
11. CK 94 FORD 200061 G5S2632 Electric Scissor Lift Back PAST SURPLUS REQUEST Record 200060 Request Information Photos History Custodian Information Custodian Name Jack Nelson Email Jack Nelson uct edu Phone 407 823 2398 Department 02870006 RM CENTRAL RECEIVING OPERATION Item Info Tagged Asset ID CNV000001578 Asset Tag 494007 700625 Serial IFDLF4A G2REA29338 Description 801 TRUCK 94 FORD Location 16 Facilities and Safety A B 3528 North Perseus Loop Orlando FL 32816 Room 100 Acquisition Cost 15 971 00 Category i Vehicles amp Trailers Category 2 Trucks Heavy Duty Condition Fair Reason Surplus Page 35 of 41 G Resource Management W University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual My Profile Each Property Custodian has a default profile in the system This profile enables certain data to automatically populate with each new surplus pickup request To review or edit your profile start by clicking on the My Profile menu link on the left hand side of the screen This will bring you to your Profile Data screen Property Custodians Profile Data Dashboard Name Christopher Rausch Email Christopher Rausch ucf edu Phone Number 407 823 3099 Create Su rplus Request Default Department 02870006 RM CENTRAL RECEIVING OPERATION Default Building 16 Facilities and Safety A B 3528 North Perseus Loo
12. _images i Lake Nona Templates t Pictures E Videos t jE Computer x amp OSDisk C A UCF Central Receiving UCF Central Stores UCP Racilities Operations GR ftproot 10 18 Billing Bio Central_Receivin Central_Stores FO_404 forklift amp S DRIVE S g l Gs TDRIVECT tu Network n UCF Postal Services 7y UCF Storage Services UCF Surplus Property v Postal_Services radio receiving Storage Services Surplus_Property Warehouse _1 File name forklift v Custom Files jpg jpeg gif Repeat this process for each file that you wish to add to the entry For this example you ll notice that our one 1 photo has been added This photo will be available in the Property Available for Adoption list for the UCF community to see as well Record 200071 Request Information Photos Select an image to upload Browse You can upload JPG GIF or PNG file Maximum file size is 4MB A maximum of 4 photos Item photographs Cancel Request New Request Page 31 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Duplicating an Entry Occasionally you may have a large listing of similar items to enter for surplus pickup such as a room full of computers Rather than list each item separately the database permits you to duplicate the entry if the only information that is changing is the serial number for e
13. aca Aepcurgan Pory a What is my MIDO a What is my NID Password a What is Federated Identity After your credentials have been authorized you will arrive at the default view which is the Property Available for Adoption screen explained below Resource Management Surplus Property System PROPERTY AVAILABLE FOR ADOPTION Filter by Dashboard Category 1 Category 2 x Clear Filter Create Surplus Request My Surplus Requests Record Description Category1 Category2 Department Name Photos My Adoption Requests Heavy Equipment amp Earth Moving PARKING SERVICES Powered Lifts Equipment My Profile 200065 Lot computer bags Computers naga and RM SURPLUS PROGRAM AUX Y 200064 cist gael aes Computers Desktops and Laptops RM SURPLUS PROGRAM AUX Y 200063 Dell Optiplex 745 Computers Desktops and Laptops RM SURPLUS PROGRAM AUX Y 200062 Dell M5200 Computers Printers 2D RM SURPLUS PROGRAM AUX i 200061 Gapa Electric Scissor ea amp Lifts amp Booms RI CENIRAL STORES y Page 5 of 41 a Q Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Property Custodian Profile Setup If this is your first time logging into the system whether it s the test system or the production system you will need to setup your Property Custodian Profile Data Start by clicking on the My Profile menu link on the left hand side of the screen Resource Mana
14. ach unit For example let s suppose that you have a lot of ten 10 computers to enter You would enter the first computer as usual and click on the Create button New Surplus Request Custodian Information Department 02870006 RM CENTRAL RECEIVING OPERATION v Item Information Non Tagged O Tagged Qty 1 O Serial 8877JJD2 Description One 1 Dell OptiPlex 780 Desktop Computer Location 16 Facilities and Safety E 3540 East Perseus Loop Orle Room 100 Acquisition Cost 1 798 00 Total Cost 1 798 00 Category 1 Computers x Category 2 Desktops and Laptops y Condition Fair Reason Excess y CREATE This will bring you to the confirmation dialogue box where you can confirm the entry and add any photos Message from webpage Are you sure you want to create this surplus request ia Page 32 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual After you have added any photos to the listing you will notice that you have three options at the bottom of the screen You can cancel the request duplicate the request or start a new request Since this example includes ten 10 similar computers with the same values that are located in the same room the only piece of data that needs to be changed for each would be the serial number To continue the example we are going t
15. anagement Surplus Property Program Surplus Property Program Database PCT User s Manual At this point you will be taken to the View Surplus Request screen which provides an overview of the transaction Record 2000 71 Request Information Photos Custodian Information Custodian Name Email Phone Department Item Info Asset ID Asset Tag Serial Description Location Room Acquisition Cost Category 1 Category 2 Condition Reason Cancel Request Rausch Christopher Christopher Rausch ucf edu 407 823 3099 02870006 RM CENTRAL RECEIVING OPERATION Tagged CNV000001566 4940CF200805 D177BO3996P 375 FORKLIFT 16 Facilities and Safety A B 3528 North Perseus Loop Orlando FL 32816 100 18 188 00 per unit cos Heavy Equipment amp Powered Lifts Forklifts Good Excess mi FF New Request Page 29 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual If you are satisfied with the entry and it requires no edits you can now enter another request by clicking on the New Request button at the bottom of the page or you can add photos to the existing request For this example we are going to add a photo to our request Click on the Photos tab at the top of the detail section Record 200071 Request Information Photos Custodian Information This tab will bring yo
16. ation O Acquisition Information _ Location LJNon Capital Asset Custodian Search Clear T Page 37 of 41 cs Resource Management W University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual When the asset data loads click on the Owner Custodian tab in the Search Results box near the bottom of the screen Owner Custodian Work M Asset Information Asset Cost Information Acquisition Details Unit Asset ID Description Asset Type O UCFo1 CNV000001566 375 FORKLIFT Equipment lt If your name is not listed for the asset the asset will need to be transferred into your department or the responsible Property Custodian from the listed department will need to make the entry in the surplus property database Search Results Select One Asset to Continue Acquisition Details Asset Information Asset Cost Information Work Maintenance Work Maintenance 2 Unit Asset ID Description Employee ID Custodian ee ucFo1 CNV000001566 375 FORKLIFT Nelson Jack D 02870006 ft Page 38 of 41 gt Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual was setting up my profile but my departments are not coming up in the dropdown box Why You may not be assigned as the department s Property Custodian within the PeopleSoft Financials system To verify
17. department or project s Dean Director or Chair to dispose of an asset you can begin your new surplus pickup request by clicking the link on the left hand side of the screen named Create Surplus Request ceSOUrce Management Surplus Property System PROPERTY AV Property Cust Filter by Dashboard ategory 1 Create Surplus Request My Surplus Requests a My Adoption Requests test ite My Profile 200065 Lot com Dell com 200064 3 monitors You ll notice several things that are different between this entry form and the older version First the various department accounts to which you are assigned in the DAL are automatically populated at the top of the form Use the combo box to select the proper account for your request New Surplus Request Custodian Information Department 02870006 RM CENTRAL RECEIVING OPERATIO v Department Number Department Name Item Informatic 02870001 RM DIRECTORS OFFICE OPERATIONS 02870002 RM HR TRAINING OPERATIONS a 02870003 RM IT OPERATIONS 02870004 RM CENTRAL STORES OPERATIONS Qty 1 02870006 RM CENTRAL RECEIVING OPERATION Serial 02870007 RM POSTAL OPERATIONS Description 02870301 RM SURPLUS amp SALVAGE EXPENSE Location 16 Facilities and Safety A B 3528 North Perseus Loop x Room 100 Acquisition Cost 0 00 Total Cost 0 00 Category 1 Animal Equipment Category 2 Condition x Reason x CREATE Page 17 of 41
18. e recommendation and approves or rejects it If a recommendation is rejected it is sent back to the support team for further evaluation of the asset If a recommendation is approved the Account Manager facilitates the recommendation Assets are then recycled or sold to the general public at auction The Account Manager maintains all records of recycling and sales which are reported to the VP for Administration and Finance every quarter and to university audit upon request Page 4 of 41 a Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual System Access and Roles Access is restricted to the various modules of the database by role Users will only be able to access the areas and related data that are pertinent to the user s individual role and NID credentials For example individuals with the DAL code of PCT will be able to enter pickup requests individuals with the role code of Property Board Voting Member will be able to determine the final disposition of an asset within the system etc The Surplus Property Program s online database can be accessed by anyone with a UCF NID and NID password at https secure fs ucf edu Surplus Log in using your NID credentials as you would to log into any other UCF system such as PeopleSoft Financials UCF Federated Identity E Sign on NID Password L Sign on Ir ormabon Techonicgigs
19. f 41 G Resource Management W University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual You ll notice that the screen for a tagged asset is much more compact than for a non tagged asset This is because much of the data for your tagged asset will come directly from PeopleSoft Financials so you no longer have to manually type in the details Additionally this auto lookup of the information will eliminate the potential for a rejection of your entry by the Surplus Property Team due to a typo or missing information To start the lookup simply enter your tag number and click the Search button New Surplus Request Custodian Information Department Item Information Non Tagged Tagged The database will look up the asset s information based on the tag information you ve entered The asset s ID number serial number description and cost history will automatically populate to your entry form You will still need to choose the categories condition and reason codes If an asset is not populating for you you may not be the assigned PCT in PeopleSoft Financials This will need to be corrected in PeopleSoft and it will update to the Surplus Property Program s database automatically on the next business day New Surplus Request Custodian Information Department Item Information Non Tagged Tagged Asset Tag Search Asset ID CNV000001566 Serial D177BO3996P
20. for this example has been redacted DAL Employee Authorizations Enter any information you have and click Search Leave fields blank for a list of all values Find an Existing Value Search Criteria Search by EmpliD begins with REDACTED FOR DISTRIBUTION Search Advanced Search Page 39 of 41 j University of Central Florida Resource Management Surplus Property Program Surplus Property Program Database PCT User s Manual Look for the department or project number in the list to see if you are assigned as the Property Custodian for that account If the account is not there you are not the PCT The Responsible Financial Officer for the account in question would need to add you to the DAL for that account before you are able to enter surplus property requests under that number DAL Authorizations m Find F R First El 444 of 14 Ol Last Description Department Authorization As Of Date 1 02600303 FO POSTAL SERVICES PCT Property Custodian 01 30 2015 2 02800304 FO COURIER SERVICES PCT Propery Custodian 01 30 2015 3 02801310 FO SOUTH COCOA CAMPUS PCT Property Custodian 01 30 2015 4 02870004 RM CENTRAL STORES OPERATIONS PCT Property Custodian O2 05 2015 5 02570006 RM CENTRAL RECEIVING OPERATION PCT Properny Custodian 02 05 2015 6 02870007 RM POSTAL OPERATIONS PCT Propery Custodian 04 05 2015 T 02870302 RM POSTAL SERVICES AUX PCT Propery Custodian 02 19 2015 8 02570303 RM REG POSTAL
21. gement Surplus Property System PROPERTY AV Filter by Dashboard Category 1 Create Surplus Request My Surplus Requests ee ae My Adoption Requests One 1 0 Desktop My Profile a One 1 Desktop 200075 Your name and email address will populate based on your NID credentials You will need to update your default telephone number default department default building number and default room number By adding this information to your profile you will not have to type it for each surplus entry you make as you had done in the old system After you have entered your information click the save button and your profile will be saved to the system You must finish your profile before submitting a surplus request You must finish your profile before submitting a surplus request Name Christopher Rausch Name Christopher Rausch Email Christopher Rausch ucf edu Email Christopher Rausch ucf edu Phone Number Cr o _ Phone Number 407 823 3099 Default Department x Default Department 02870006 RM CENTRAL RECEIVING OPERATION y Default Building Default Building 16 Facilities and Safety E 3540 East Perseus Loop Orle y Default Room Default Room Save Save This information can also be edited at any time in the future explained in a subsequent section below Page 6 of 41 GS Resource Management W University of Central Surplus Property Program Florida Surplus Proper
22. hairs for her lab and she has asked you to find some in surplus for her You can search the available assets in several ways You could simply type the word chair into the description field search box PROPERTY AVAILABLE FOR ADOPTION Filter by Category 1 Lv Category 2 M Clear Filter Record Description Category1 Category2 Department Name Photos Condition Reason Qty End Date v Padded fabric office chairs RM DIRECTORS OFFICE Es OPERATIONS Lobby Furniture 09 25 2015 Page 1 of 1 1 items 1 Page size 20 v This will search the database and return only those line items containing that word Alternatively if you prefer a more general search use the Category drop down boxes above the list This will cast a wider net and return more selections PROPERTY AVAILABLE FOR ADOPTION Filter by Category 1 Category 2 Clear Filter Animal E nit inal Equipment a Appliances Record De Sa yl Category2 Department Name Photos Condition Reason Oty End Date 7 Arts and Crafts artwork Aea RM CENTRAL RECEIVING Docks Manuals Forklils OPERATION OS 25 2015 Building Supplies RM DIRIEC TORS RILE 200070 PA Lobby Furniture fe Y Far Peness 5 09 25 2015 Classrocn Equipment OPERATIONS es Communication Equipment Desktops are RM DIRECTORS OFFICE Good Computer 200059 IME is i J i Y s Worn 1 OS 25 2015 Computers Laptops OPERATIONS Wiped sini aa Displays and Exhibit Supplies bes
23. ian e Physical inspection of the asset including acceptance or rejection of the request e Physical removal of the asset from the originating location e Evaluation and recommendations by the Surplus Property Program s support team e Property Board approvals and rejections under development as of 9 21 15 e Physical disposition of the asset through third party recycling services or through a sale to the general public under development as of 9 21 15 e Requests for relief of responsibility for property related to donations trade ins cannibalization requests and lost missing stolen items under development as of 9 21 15 In addition to many new features that will be detailed below the new database has several enhancements over the legacy version e Amuch improved security profile in that NID authentication and role assignments are enforced at each step in the process e Daily uploads of the current records from PeopleSoft Financials of the Departmental Authorization List DAL and Departmental Asset Lists to ensure that only the proper personnel are accessing the system and facilitating the disposal of university property e Animproved searchable adoption screen with photos for items listed to make adopting property for your department easier than ever e A quantity field has been added so that lots may be split for partial adoptions or partial rejections Page 3 of 41 Resource Management W University of Central Surp
24. ilities and Safety A B 3528 North Perseus Loop Orlando FL 32816 100 117 85 per unit cos Industrial amp Workshop Equipment Material Handling Equipment Fair Excess New Request Page 21 of 41 gt C of Central Florida Resource Management Surplus Property Program Surplus Property Program Database PCT User s Manual If you made the entry in error click the Cancel Request button at the bottom of the screen to cancel it You will be asked to confirm the cancelation Cancel Request Message from webpage Q Are you sure you would like to cancel this surplus request New Request i Confirming the cancelation will remove the listing from the Property Available for Adoption list as well If the entry was intentional but you made a mistake in one of the line items you can edit the entry by clicking on the small Edit link in the lower right hand side of the screen ACQUISIUON COST 11 09 Category i Industrial amp Workshop Equipment Category 2 Material Handling Equipment Condition Fair Reason Excess Edit Cancel Request New Request Clicking this link will enable the edit screen where you can make your changes In this example we added some additional information to the description oepal Description Collapsible Pallet Sized Plastic Transport Boxes Different Colors Location 16 Facilities and Safety A B When you are finished making your edit
25. ipment Acquisition Cost Printing amp Binding Equipment Total Cost Rollers Category 1 Saws and Cutting Devices Category 2 For this example we ll set the second category to Material Handling Equipment Next set the condition of the asset and the reason for the request from the drop down menus for each Category 2 Material Handling Equipment Condition Fair Reason Excess If everything looks good with your entry click the CREATE button at the bottom of the form You will be prompted with a confirmation dialogue box Click OK to commit the request to the database Message from webpage Are you sure you want to create this surplus request CREATE Page 20 of 41 gt j University of Central Florida Resource Management Surplus Property Program Surplus Property Program Database PCT User s Manual Your entry will then be assigned a record number and your contact information will automatically populate to the entry Record 200067 Request Information Photos Custodian Information Custodian Name Email Phone Department Item Info Qty Original Qty Available Serial Description Location Room Acquisition Cost Category 1 Category 2 Condition Reason Cancel Request Rausch Christopher Christopher Rausch ucf edu 407 823 3099 02870006 RM CENTRAL RECEIVING OPERATION Non Tagged 5 5 Collapsible Pallet Sized Plastic Transport Boxes 16 Fac
26. isting for the transactions to be reviewed ADOPTION REQUESTS AWAITING MY APPROVAL Q Date Requested Requestor Name Requestor Departm x RM DIRECTORS OFFIC 09 11 2015 16 47 Joshua Haupt OPERATIONS a RM DIRECTORS OFFIC View 09 11 2015 16 48 Joshua Haupt OPERATIONS This will bring you to the Approval screen where you can approve or deny the request with a comment added for the benefit of the requesting party At the bottom of the screen set the toggle for Approve or Deny If you select Deny you will need to enter a comment to provide the requesting Property Custodian with a reason for the denial After you have set the toggle and have entered your comment click the Submit button to commit the transaction to the database Approval g D Approve Deny Deny Note This looks like a duplicate request I will approve your other request made shortly before this one was entered Submit Page 13 of 41 G Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual For denied requests you will notice that they will no longer show up on your Dashboard screen ADOPTION REQUESTS AWAITING MY APPROVAL Gi Date Requested Requestor Name Requestor Department Name Requestor Phone Qty Requested Qty Available Description RM DIRECTORS OFFICE OPERATIONS Collapsible Pallet Sized Plastic Transport Boxes View 09 11 201
27. ity submitted Serial Description Collapsible Pallet Sized Plastic Transport Boxes Location 16 Facilities and Safety E 3540 East Perseus Loop Orle Room 100 Acquisition Cost 117 85 Total Cost 589 00 The new database has nested categories for each entry This has been added to assist the UCF community to more quickly locate items available for adoption that meet their department s current needs as well as to provide statistics to the UCF leadership group as to the types and quantities of assets that are being disposed For this example we ll select our first category as Industrial amp Workshop Equipment I Oldl COSI wa tahe MILT Category 1 Industrial amp Workshop Equipment Category 2 Page 19 of 41 gt Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual You ll notice how the second category automatically populates based on the results of the first selection N ew Surplus Re Bags Barrels and Buckets m Benches amp Work Tops Braces Struts and Supports Custodian Inf Compressors Conveyor Systems Department Drill Presses Fueling Equipment Item Informa Garbage Refuse Recycling Equipment Hand Tools Power Tools Hardware 19 Irrigation Supplies a Joiners Planers Shapers Lathes Serial Description Metal Working Equipment Location Piping amp Tubing Room Plumbing Equ
28. ktaps and RM DIRECTORS CFIC P Good Gomputer a UER DE rs Laptops OPERATIONS Wiped Damaged f 09 25 4015 Fngineering Equipment and Supplies Pree co e s amp Workshop Material Handling EM CENTRAL RECEIVING 200057 Frere 5 Hig Ei i Fai W s i Oi Tr Sere amp Sporting Fquipnen he Equipment OPERATION Y Fair Excess 5 0 24 2015 Fire Equipment gt gt Furniture Page size 20 gt Heavy Equipment amp Powered Lilts HVAC amp Electrical Equipment Industrial amp Workshop Equipment lanitorial Fquipment wf Laboratory Equipment Page 9 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual To continue with the example let s suppose that the chairs you found meet the researcher s need and she would like for you to obtain a quantity of two 2 for her You can start the request by clicking on the Record Number link to the left of the line entry Record Description Categoryl Category Depart Padded fabric office chairs Furniture Lobby Furniture Page 1 of 1 1 items 1 This will bring you to the Request Adoption page At the bottom of this page you will need to set the department into which the asset is being adopted choose a quantity to adopt and add a comment if appropriate Adopting Department Department 02870006 RM CENTRAL RECEIVING OPERATION Quantity Request Note Hi Josh Dr
29. le to Uploa IKa gt 00 Surplus Photos 20150910 Search 20150910 Organize v New folder wr Favorites MB Desktop Downloads f El Recent Places EE IMG_4383 IMG_4384 a Libraries Documents A Music Pictures z Videos jE Computer amp OSDisk C 28 ftproot 10 18C G S DRIVE S Ga TDRME T File name Ipg Custom Files jpg jpeg gif v Page 24 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Repeat this process for each file that you wish to add to the entry For this example you ll notice that two 2 photos have been added These photos will then be available in the Property Available for Adoption list for the UCF community to see as well Record 200067 Request Information Photos Select an image to upload You can upload JPG GIF or PNG file Maximum file size is 4MB A maximum of 4 photos Item photographs Cancel Request New Request Entering a Tagged Asset For our second example we will enter a tagged asset After you have selected your account select the proper setting for the first toggle under the Item Information header and set it to Tagged New Surplus Request Custodian Information Department Item Information Non Tagged Tagged lt Asset Tag Search Page 25 o
30. lus Property Program Florida Surplus Property Program Database PCT User s Manual Surplus Property Program Process 1 10 ili 12 A department wishes to dispose of an unneeded asset whether tagged or untagged all assets are university property regardless of value thresholds The department or project s Dean Director or Chair grants permission to the assigned Property Custodian to initiate the disposal of the asset The department s Property Custodian enters the item for pickup in the Surplus Property Program s online database at https secure fs ucf edu Surplus The item is then available for adoption by other departments or projects for a period of ten 10 business days from the date of entry This ten 10 day window automatically adjusts for university holidays to ensure that ten 10 working days are included for each asset listed If the item is adopted it is removed from the list of available assets within the database If the item is not adopted within the ten 10 day period the Property Manager will review the entry and schedule a pickup of the asset The asset is brought to the Facilities and Safety warehouse by the Property Manager s for evaluation by the Surplus Property Program s support team The support team evaluates the asset and makes a written recommendation as to the best possible disposition The recommendation is sent to the Property Board for review The Property Board reviews th
31. ntion Requests This will bring you to the Surplus Requests screen where you can review your current listings as well as your past listings MY CURRENT SURPLUS REQUESTS Record Description Asset Tag Serial Number Asset ID Qty Qty Available Adoption End Date Collapsible Pallet Sized Plastic Transport Boxes 9 24 2015 200071 375 FORKLIFT 4940CF200805 D177B03996P CNV000001566 1 1 9 25 2015 MY OLD SURPLUS REQUESTS irda Record Description Asset Tag Serial Number Asset ID Qty Adoption End Date 801 TRUCK 94 FORD 4940CF200625 1FDLF47G2REA29338 CNV000001578 9 11 2015 200061 GS2632 Electric Scissor Lift 4940CF207905 N A 000000044612 1 9 11 2015 200074 Office Chairs 2 9 28 2015 Page 34 of 41 a Resource Management Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual For the past entries you can search by time range or by entering search terms in the record description asset tag serial number or asset ID search fields MY OLD SURPLUS REQUESTS Past Month a z Six Months Record 3 escription E p Twelve Months All L 801 TRUCK 94 FORD 200061 GS 63 Flectric Scissor ift To review an individual entry click on the record number link to open the read only review page Sy MY OLD SURPLUS REQUESTS Past Month_ Record Description L 801 TRU
32. o duplicate this entry nine 9 times to get to our total of ten computers Start the first duplicate by clicking on the Duplicate Request button at the bottom of the screen wewsew wes yy Sep st Category 2 Desktops and Laptops Condition Fair Reason Excess Cancel Request Duplicate Request New Request Clicking on the Duplicate Request button copies all data except the serial number into a new record You will be prompted to enter the serial number for the second unit and each subsequent unit duplicated beyond that Duplicate Request This action will duplicate all the data of current request including images into a new one Cancel Duplicate This option cannot be used on tagged assets It is further recommended that this option only be used on serialized homogenous items that are located in the same building and room number and have identical original acquisition values Page 33 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Researching Your Past Entries Occasionally you may have the need to search your historic entries To review your past listings start by clicking on the My Surplus Requests menu link on the left hand side of the screen Resource Mana Surplus Propert Property Adoption List PRO Property Custodians Fi Dashboard A Create Surplus Request My Surplus Requests My Ado
33. p My Surplus Requests Default Room 100 My Adoption Requests Save My Profile Comer Taare From this screen you can edit your default phone number department building and room number Your available departments will match those assigned to your EMIPLID in the DAL in PeopleSoft Financials If you need to be added to an account you will need to have your RFO or DDC update the DAL in PeopleSoft and the change will be available in the Surplus Property Program s database the following business day This space intentionally left blank Page 36 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Frequently Asked Questions My tagged asset is not coming up when try to enter it for surplus pickup Why You may not be assigned as the Property Custodian for that asset in the Asset Management module of PeopleSoft Financials To verify the PCT for the asset log into PeopleSoft and navigate to Staff Applications gt UCF Financials gt Asset Management gt Search for an Asset UCF Financials G z Favorites Main Menu Home Page Student Message Center Online v F Search Menu ul 3 Employee Self Service b Staff Applications Supplier Contracts j i Academic Resources Departmental Authorization gt Customer Contracts arm cn Staff Applications a ataMa F amp A Monthly Reports Staff Applica
34. r Computers Laptops 200068 Dell Optiplex 755 computers Computers Desktops and Laptops Collapsible Pallet Sized Plastic Industrial amp Workshop Material Handling 000 200067 Transport Boxes Equipment Equipment Page 1 of 1 5 items 1 Clear Filter Department Name RM CENTRAL RECEIVING OPERATION RM DIRECTORS OFFICE OPERATIONS RM DIRECTORS OFFICE OPERATIONS RM DIRECTORS OFFICE OPERATIONS RM CENTRAL RECEIVING OPERATION The dataset displayed on this screen is searchable by e Record Number e Description e Category e Department Name e Photos Y photos have been uploaded for the asset N photos have not been added e Reason You ll also notice that an end date exists for each line item These end dates are mutually exclusive by listing Photos Condition Y Fair Good Computer Wiped Good Computer Wiped Y Fair Reason Qty End Date v 09 25 2015 Excess 5 09 25 2015 Worn 1 09 25 2015 Damaged 7 09 25 2015 Excess 5 09 24 2015 Page size 20 v and represent a ten 10 business day window during which the item is available for transfer between departments or projects Page 8 of 41 gt 7 University of Central Florida Resource Management Surplus Property Program Surplus Property Program Database PCT User s Manual For this example we ll start with a basic search Let s suppose that a researcher in your department is looking for a couple of new c
35. s click the Update link in the lower right hand side of the screen to save them LAaLeguly 2 7 Condition Reason Cancel Request Matenal Handing EQuIp Fair Excess Cancel New Request Page 22 of 41 Dea of Central Florida Resource Management Surplus Property Program Surplus Property Program Database PCT User s Manual At this point you will be taken to the View Surplus Request screen which provides an overview of the transaction VIEW SURPLUS REQUEST Record 200067 Request Information Photos Custodian Information Custodian Name Email Phone Department Item Info Qty Original Qty Available Serial Description Location Room Acquisition Cost Category 1 Category 2 Condition Reason Cancel Request Rausch Christopher Christopher Rausch ucf edu 407 823 3099 02870006 RM CENTRAL RECEIVING OPERATION Non Tagged 5 5 Collapsible Pallet Sized Plastic Transport Boxes Different Colors 16 Facilities and Safety A B 3528 North Perseus Loop Orlando FL 32816 100 117 85 Industrial amp Workshop Equipment Material Handling Equipment Fair Excess m gt New Request If you are satisfied with the entry and it requires no edits you can now enter another request by clicking on the New Request button at the bottom of the page or you can add photos to the existing request For this example we are going to add photos
36. s made available to other departments for a period of ten 10 business days from the date of entry To view the list of available assets that have been entered by the various departments click on the Property Adoption List menu bar link on the left hand side of the screen Resource Managemen Surplus Property System PERTY AV Filter by Dashboard Page 7 of 41 gt 7 University of Central Florida Resource Management Surplus Property Program Surplus Property Program Database PCT User s Manual As a Property Custodian you may be asked by a member of your department or project to adopt an asset that has been listed by another department You may also be asked to approve an adoption of one of your listings for another department or project Adopting Assets for Your Department Members of the UCF community have access to the Property Available for Adoption screen regardless of whether or not they have a specific role within this system This allows all university affiliated individuals to have equal access to the available assets This is also the default screen for all users when logging into the system PROPERTY AVAILABLE FOR ADOPTION Filter by Category 1 v Category 2 Record Description Category1 Category2 Heavy Equipment amp 375 FORKLIFT Powered Lifts 200070 Padded fabric office chairs Furniture Lobby Furniture oe f i Desktops and 200069 iMac 17 in compute
37. t Sized Plastic Industrial amp Workshop Material Handling RM CENTRAL RECEIVING Transport Boxes Equipment Equipment OPERATION 200067 Excess 09 24 2015 Page 1 of 1 5 items 1 Page size 20 To ensure a proper chain of custody for state owned property only Property Custodians may initiate and approve or deny adoption requests within this system This requires a role of PCT assigned to your EMPLID in the PeopleSoft Financials system ADOPTIONS OF TAGGED ASSETS REQUIRE A TRANSFER FROM THE ORIGINATING DEPARTMENT TO THE RECIPIENT DEPARTMENT WITHIN THE PEOPLESOFT FINANCIALS SYSTEM THIS TRANSFER MUST BE COMPLETED BETWEEN PROPERTY CUSTODIANS WITHIN THE PEOPLESOFT FINANCIALS SYSTEM PRIOR TO THE PHYSICAL REMOVAL OF THE ASSET FROM THE ORIGINATING LOCATION THIS IS A MANUAL PROCESS THAT HAPPENS OUTSIDE OF THE SURPLUS PROPERTY SYSTEM THAT MUST ORIGINATE AND END WITH THE PROPERTY CUSTODIANS INVOLVED WITH THE TRANSFER PLEASE SEE THE FOLLOWING LINK FOR MORE INFORMATION ON HOW TO TRANSFER AN ASSET IN PEOPLESOFT FINANCIALS FROM ONE DEPARTMENT TO ANOTHER http www financials ucf edu Addy Notes Asset Management Creating an Asset Transfer Request pdf Page 16 of 41 lt Gu Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Creating a New Surplus Request If you are a Property Custodian and you have received written permission from your
38. tions 2 ae Pegasus Mine Portal i l UCF Financials Fea DataMart Purchasing r oo P t r Campus Solutions pean A z ervices Procureme Human Capital Management g s i i w gt Student Self Service i i Eada rs UCF Financials Cj Asset Management gt Employee Self Service ED Asset Transactions gt Manager Self Service e as gt Faculty Advisor Self Service Ea General Ledger E si gt Reporting Tools Set Up Financials Supply C ne eports Knights Access Login Ga Enterprise Components amp Seige en nad Change my NID Password Ga Worklist B ean ener Update my Challenge Ga Tree Manager E Pintan non Questions E Reporting Tools Asset Definitions Center Knights Email 9 PeopleTools gt UCF Home Page E My UCF Profile UCF COM Home Page My Personalizations Enter the asset s decal number on the Search for an Asset screen and select the check box for Custodian then click the Search button at the bottom of the screen Search for an Asset v Asset Search Criteria Unit UCFO1 Q Book Q Parent ID Category A Location IQ Area ID Asset ID Asset Status In Service v Tag Number 4940CF200805 lt Profile ID oe Q Group ID Serial ID Additional Search Criteria Chartfield Search Criteria Acquisition Details PO Unit Q Receipt Unit Q AP Unit Q PC Bus Unit PO No Receipt No Voucher Project ID Retrieve _ Cost Inform
39. ty Program Database PCT User s Manual Property Custodian Responsibilities and Related Database Actions The Property Custodian section of the database is broken down into six 6 main sections 1 Property Adoption List This screen provides a listing of all items that are currently available for adoption 2 Dashboard This screen provides an overview of your inbound adoption requests your outbound transfers of property adopted from your department by other Property Custodians departments and pending pickups for items adopted by your department from other departments Dashboard 3 Create Surplus Request This screen enables you to requests a pickup of an asset that your department no longer needs The entry of an asset in this screen starts the ten 10 day adoption window 4 My Surplus Requests This screen provides an overview of your current pickup requests as well as a listing of your historic requests Resource Management Surplus Property System Create Surplus Request My Surplus Requests My Adoption Requests 5 My Adoption Requests This screen provides a listing of items that you have adopted or are in the process of My Profile adopting for your department 6 My Profile This screen provides you with the opportunity to update your default information that populates to each new request Property Adoption List In an effort to keep acquisition costs for the university to a minimum each item listed for surplus i
40. u to the photo upload page You can load images from a desktop PC laptop digital camera iPad or any other device from which you are connected to the database For this example we re going to upload one 1 photo If you are uploading your photos from a file on your device start by clicking on the Browse button Record 200071 Request Information Photos Select an image to upload You can upload JPG GIF or PNG file Maximum file size is 4MB A maximum of 4 photos Item photographs No data to display If you are using an iPad or iPhone you can choose from a file on your device from your Photo Library or you can take a photo directly from the device aquest Information Photos Select an image to upload Browse You can upload JPG GIF or PNG file Photo Library Maximum file size is 4MB A maximum of 4 nhotos Take Photo or Video Page 30 of 41 Resource Management Desin of Surplus Property Program Central Florida Surplus Property Program Database PCT User s Manual If you are choosing from a file already on the device browse to the location of your file and select it by clicking on it once to highlight it When the file has been highlighted click on the Open button gt mM gt Computer TDRIVE T User CRausch Websites gt Organize v New folder El Recent Places Libraries h Documents TES ad Music Archives banner
41. uest Page 27 of 41 Resource Management W University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual If you made the entry in error click the Cancel Request button at the bottom of the screen to cancel it You will be asked to confirm the cancelation Message from webpage Q Are you sure you would like to cancel this surplus request Cancel Request New Request i Confirmation of the cancelation will remove the item from the Property Available for Adoption list as well If the entry was intentional but you made a mistake in one of the editable fields you can edit the entry by clicking on the small Edit link in the lower right hand side of the screen Acquisition Cost 18 188 00 Category 1 Heavy Equipment amp Powered Lifts Category 2 Forklifts Condition Fair Reason Excess Cancel Request New Request Clicking this link will enable the edit screen where you can make your changes In this example we changed the condition code from Fair to Good When you are finished making your edits click the Update link in the lower right hand side of the screen to save them ACQUISITION LOST 18 188 00 Category 1 Heavy Equipment amp Pow Category 2 Forklifts Condition Good amp Reason Excess Cancel Request New Request Page 28 of 41 gt j University of Central Florida Resource M
42. viewed By Name Reviewed Date Record Description No items need pickup At a later date or time you can then mark the request as Picked Up or Canceled For example the department may have found a better option between the time of the request and the time of the intended pickup and may have asked you to cancel the request If you select Picked Up the item will be removed from your Dashboard f you select Cancel Pickup the item will need to be relisted to be considered eligible for the Surplus Property Program Page 15 of 41 University of Resource Management Contre Surplus Property Program Florida Surplus Property Program Database PCT User s Manual For approved adoptions you will also notice that the available quantity for the respective line item is automatically adjusted on the Property Available for Adoption screen PROPERTY AVAILABLE FOR ADOPTION Filter by Category 1 Category 2 lv Clear Filter Record Description Category1 Category2 Department Name Photos Condition Reason Qty End Date v Heavy Equipment amp RM CENTRAL RECEIVING 375 FORKLIFT Powered Lifts OPERATION 09 25 2015 200070 Padded fabric office chairs Furniture Lobby Furniture diaaa ae Y Fair Excess 5 09 25 2015 200069 iMac 17 in computer Computers er hotness MEAE Y oo Worn 09 25 2015 200068 Dell Optiplex 755 computers Computers tg ae abina Y aae Damaged 09 25 2015 Collapsible Palle
43. viewed Date Record Description 9 11 2015 200070 Padded fabric office chairs The status for each line item will change to Approved or Denied upon action from the originating PCT and you will also receive an email confirmation MY ADOPTION REQUESTS Status Date Requested y Reviewed By Name Reviewed Date Record Description Approved 9 11 2015 Rausch Christopher 9 14 2015 200070 Padded fabric office chairs m View Denied 6 23 2015 Rausch Christopher 8 19 2015 200025 monitor 19 Page 11 of 41 Resource Management University of Central Surplus Property Program Florida Surplus Property Program Database PCT User s Manual Approving and Denying Adoption Requests Occasionally another department will want to adopt assets that you have listed In addition to the email notification that you will receive each time you can view these requests on the Dashboard page which is accessible by clicking on the Dashboard menu link on the left hand side of the screen Resource Management Surplus Property System MY ADOPTIOI Dashboard Create Surplus Request View Denie My Surplus Requests View Denie My Adoption Requests My Profile This link will bring you to the Property Custodian Dashboard screen which summarizes your inbound requests that are pending your approved inbound requests that have yet to be picked up and your approved outbound requests for which you have yet to make pickup
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