BG-Map Total Station Interface User`s Manual
Contents
1. Its main advantage is that it allows you to record additional comments about each control point such as monument type and swing ties A CSV file can be created or edited using Microsoft Excel It is a comma delimited text file in which the first line contains the field headings and the remaining lines contain data A sample control CSV file is included with the Total Station Interface software You can edit this file as desired Use Microsoft ActiveSync or Windows Mobile Device Center to copy the control CSV file to the Program Files Total Station Interface folder of the Windows Mobile Device The field positions in a control CSV file are as follows Control Monument Swing tie Swing tie System Northing Easting Type Confidence 1 2 Swing tie or Y X Elevation or or or or Supplemental Other comment coord coord Z coord comment comment comment comment orcomment Comments Glossary azimuth the horizontal angle measured in a clockwise direction from the map s Y axis to the instrument s line of sight easting equivalent to the Y coordinate when the map is oriented with north up horizontal angle an angle measured in the horizontal plane horizontal distance the distance between two points on the ground measured with a leveled tape occupied station the point from which surveying measurements are currently being taken the point at which the transit or total station is set up northing equivalent to the X2. INTERFACE ssseeccecccsssssccccccosssssceccoccsssssseceocssssssseee 6 LOTAR STATION SEF U P na a AA E T 6 STARTING THE PROGRAM EXITING THE PROGRAM AND SWITCHING BETWEEN PROGRAMS ETEA E NT E E OE T I A EE AE A E E E A S 6 Sorne ME FOL SIQHOM In er AC Oie EEEE EEE E 6 Exiting and Switching Programs The SOS Button cccccccccccccccccceeseesseeeeesseseseeseeseeees 6 PROGRAM OE TU Serre ne eran eee er E eet ee ee ere 7 Entering the Occupied Station Coordinates siecesriciinena an i 7 Selecting the Communications Protocol and Units oeeesessssssneeeessssssseerrssssssssserrsssss 7 SENMO MEA UUT oE ac dacs Seatac ee S CREATING A NEW FELD DATA FTE 23 0 ssiv nce ioscu bene timencuseetanival EN E 8 OPENING AN EXISTING FIELD DATA FILE TO ADD MORE DATA 1 eeeeeeeeeeeeeeeeeeeeeeeeees 8 MAPPING PLANI S cesses ce atso i te catia he cela ced bs aise a adn icc 8 Crean EA NEW ACCOM SENEE ETEA een tina ty eccatsant eaten S Mapping a Single Plant or Non Plant ODjeCt cccccccccccsenneeeesesceeeecenaanesseeeeeeeeeaaaeeees 10 BOT MCS SAGES sich sake n a e a aeaudel acho vida a Il Mapping a Group Planting MOSS aicese aa 12 Re Mapping a Plant or Non Plant ODJOCt cccccccccccccccccceneeeeeeseeeeeeceeaaaaenseeeeeeeeeaaaeaees 12 Displaying Plant Names in the Total Station Interface GreVid Required 12 TECHNICAC REFERENCE soaron ae AA Ra EEE EEES 12 NORMAL DELAY SETTING Soris ena a a a a a 12 FLOP On FTO CO enna E A E N Regs E 12 Pa
3. Tap the double dots in the 88 07 7 B Rosa Golden Wings box labeled Text File Plant Picker and select the text 68 07 7 C Rosa Golden Wings E file that contains the inventory list The list of plants will appear in the drop down list below Any plants Me Qu that have already been recorded in this data file will be preceded by a Select a plant and tap OK This will create a new record for the selected plant Page 9 of 13 BG Map Total Station Interface User s Manual How to Create Inventory List An inventory list may be created and stored in the Total Station Interface in order to keep track of a list of plants that you wish to map On the desktop PC create a text file containing a list of the accession numbers of the plants you wish to inventory Notes about any plant can be typed into the list by following the accession number with a comma space and the desired notes An example of a possible inventory list is given below 86 142 C 86 257 H Mag virg near Rose Garden 83 081 A 48 287 F Using ActiveSync or Windows Mobile Device Center copy the file into the My Documents folder in of your handheld device When you save the data for a plant in an inventory list a tilde is placed in front of the accession number on the inventory list If you also save the same plant in the Garden Notepad a caret will be inserted This allows you to keep track of which plants have been mapped
4. e P Pentax if station allows automatic setting stai 1015 1256 of azimuth Ref Pt and tap Set gt e Q Pentax if requires manual setting of di Transfer successful tap azimuth Yi lt Done e N Nikon Calculated Azimuth eres 181 16 18 e W Northwest Instrument Select the units that correspond to the units used by oe os Sele Aadi your BG Map basemap either feet or meters Do not change the Delays settings unless instructed to do so by BG Map Technical Support The normal settings for delays are listed at the end of this manual Page 7 of 13 BG Map Total Station Interface User s Manual Setting the Azimuth Set up the prism on a second control point within site of your occupied station Focus the instrument on this second point Tap Set Az Enter the X and Y coordinates of the second point or select it from the drop down list Make certain that your total station is in Measurement Mode Tap Set The calculated azimuth in degrees minutes and seconds will be displayed and the setting will be transferred to the instrument The display on the instrument should now indicate the same azimuth as is displayed on the Windows Mobile Device The seconds display may be slightly different because most instruments round the seconds off to the nearest 5 or 10 seconds Tap Done to complete setting the azimuth If your instrument does not permit automatic setting of azi
5. the Total Station Interface assists you in doing this To use this option you must first set the Station X and Y coordinates Your occupied station must be within a line of site to a second control point whose X and Y coordinates are also known Mapping Non Plant and Facilities Management Objects Offsets You can use the Total Station Interface to map the locations of objects other than plants For example you may wish to record the locations of points along a road irrigation valves or new control points For more on mapping Non Plant Objects see http www bg map com userdata npo_syms html If you have the BG Map Facilities Management Module you can also use the Total Station Interface to map point type Facilities Management Objects Simply enter the Facilities Management Object Code in place of the plant accession number After converting the field data in BG Map go to the Facilities Management Objects window and click Map It or Remap It to place the object into the map Horizontal Offsets The coordinates of a plant should represent as closely as possible the location of the center of the plant or its main stem In most cases it is not possible to measure from the occupied station to the actual center of the plant The Total Station Interface permits you to specify a horizontal offset between the point you are measuring to and the actual center of the plant The offset may be estimated or measured with a sma
6. BG Map Total Station Interface User s Manual BG Map Mapping the world one plant at a time Total Station Interface Users Manual Total Station Interface version 5 8 Copyright 1992 2015 Glicksman Associates Inc All rights reserved No part of this publication may be reproduced transcribed or stored in any form without the prior written consent of Glicksman Associates Inc Page 1 of 13 BG Map Total Station Interface User s Manual Contents SURVEYING BASICS Zna a e EESE Esed 3 ABOUT THE LOTAL STATION INTERFACE cairadas eede T a A Eea 3 ESTABLISHINGAN OCCUPIED STATION cerana slated ap died seach eta ee eae 3 Creal no NEW CONIIOL POINTES cick oreo aeRO PRE GER 3 Setine THC AMSITUINENE S AZM oar dere oh ics e e E EEES TAA TEE 3 MAPPING NON PLANT AND FACILITIES MANAGEMENT OBJECTS ccceeeeeeeeeeeeeeeeeeeeeees 4 OERSET Sep sete ethan NE saan iu E ere nes hea a REONE 4 Hon omal OJ S CUS yess sie piconet E mews aaa epee ea at mews 4 DIT ALCO OSCE iutenatcdendnapcson tui O 4 Using Teepe Gnd Riehl Of SCIS riiet nn E EN 5 Units of Measurement and OFF SOIS ss ses suscsnust sinssees sucess sinaestslnns daneatvsasiesunceiateisenancaeacsenushes 5 Z Coordinates and Vortica OSES enis n E E E ates 5 MAPPING GROUP MASS PLANTINGS ecirar EE E ewes 5 CWORRECTING T ERROR arnein a Salat as arg A T 6 THCOVFECE ACCESSION NUM DETS orien EE E E E NEN 6 Pr cediral Errors mm Mappi E riera e E E E E E EE 6 USING THE TOTAL STATION
7. and checked Mapping a Single Plant or Non Plant Object ia l a My Documents 3 26 06 fmd Mew Fil Click the Map It tab Place the prism in front of or New Fie to the side of the plant and focus the total station on it 30 053 A New Record eI new Save Enter the horizontal offset and optional vertical offset Select the type of horizontal offset left right or Group Planting Beate straight gt were Tick Mark Offset o Map It gt Make certain that you are still focused on the prism Ready to map 90 053 A al and tap the Map It button The measurement will be S initiated If successful you will be notified and asked to save the data by tapping the Save Button a0 053 A Convallaria majalis var keiskei Setup Map It Control About Page 10 of 13 Error Messages BG Map Total Station Interface User s Manual If data transmission between the computer and the total station was not successful one of these error messages may be displayed Invalid data retry no Set to meas mode Incorrect distance units Set angle units to degrees Indicates a communications error The computer will try again several times to establish proper communications Make certain that the cable is properly connected and that the total station is focused on the prism Indicates that the total station in not in the measurement mode Correct this and try again Ind
8. coordinate when the map is oriented with north up prism the optical target used by a total station slope distance the distance between two points on the ground measured with a tape which is held at the same height above the ground at both ends total station an electronic surveying instrument that can measure distances and angles very accurately usually has an interface port for communications with a computer uses a telescope to sight on an optical target prism vertical angle an angle measured in the vertical plane usually used to indicate the angle above or below horizontal BG Map C o Morris Arboretum of the University of Pennsylvania 100 E Northwestern Ave Philadelphia PA 19118 USA Telephone 1 215 247 5777 ext 283 E mail support bg map com Support Website www bg map com userdata Page 13 of 13
9. e make certain that the setup parameters on the total station instrument are set as follows Distance ft or m to match your map s Units measurement units Angle Units degrees Zenith Level Zenith 0 Make certain that the total station is leveled properly within the range of the tilt correction circuitry For setup procedures consult your total station manual Starting the Program Exiting the Program and Switching Between Programs Starting the Total Station Interface Click the Windows button and select Total Station F Interface from the Programs folder The icon looks like this EODD End Total Station FA Inte rfa nterrace F I L aji Gre id Exiting and Switching Programs The SOS pe ia Coe 99 amp harden Notepad Button Z Page 6 of 13 BG Map Total Station Interface User s Manual The button containing the symbol is referred to as the SOS Button and performs special functions First it allows you to completely close the Total Station Interface instead of simply hiding it In Windows Mobile the X button does not completely close a program as it does in desktop Windows Instead it hides the program which continues to run in the background This is analogous to minimizing a window in desktop Windows By clicking the SOS Button and then clicking End Total Station Interface you will completely shut it down It is a good idea to do this before transfer
10. icates that the distance units set for the computer and the total station don t match Indicates that the total station has not been set for degrees minutes and seconds as required aooo o ew Fie 90 0534 New Record Del offset D Ver Successful Measurement Crds 2274 51 740 31 1173 15 Y angle 85 20 30 90 053 4 Convallaria majalis war keiskei Setup Map It Contral About F6 105 C New Record Group Planting Horiz Straight straight E offset C er Tick Mark 2 ofta Map It gt Map It gt It gt Ready to measure Tick Mark 2 6 105 C Fothergilla gardenii Setup Map It Control i About a 12 13 07 76 105 C 12 13 07 re 025 10 12 06 Re Map It gt Re Map It gt It Previously mapped 3 23 02 PM 121307 Plank was pclae recorded in BG Map Ready to re map it 66 0294 Hydrangea as Setup Map It Contral About Page 11 of 13 BG Map Total Station Interface User s Manual Mapping a Group Planting Mass After entering the accession number of the plant check the box labeled Group Planting The word Center will be highlighted in blue Position the prism to map the location of the center of the mass enter offsets as required focus the prism and tap Map It After the message Successful Measurement is displayed position the prism to map a tick mark a point on the edge of the mass and focus the prism Tap the forward arrow
11. ig 2 if the prism is to the right of the plant it 1s a right offset If it 1s to the left of the plant it is a left offset Units of Measurement and Offsets If your BG Map basemap is in feet record all offsets in feet and decimal fractions of feet 1 e 3 5 not 3 6 If your basemap is metric record all offsets in meters and decimal fractions of meters e g 1 5 m You do not have to type in the units They are assumed by the computer Make certain that both the total station and the computer are set for the appropriate units feet or meters Z Coordinates and Vertical Offsets The mapping of Z coordinates elevations is optional If you specify a Station Z coordinate during setup Z coordinate measurement and recording will be enabled If you don t specify a Station Z coordinate during setup Z coordinate measurement and recording will be disabled If you do record Z coordinates you can enter a vertical offset to compensate for a difference in elevation between the plant location and the prism location as shown in Fig above If the plant is higher than the prism enter a positive offset If the plan is lower than the prism enter a negative offset If you need to raise the prism from its normal height in order to clear an obstruction enter as a negative offset the distance you raised the prism For purposes of plant mapping normally set the prism height to the same height as the total station lens Mapping Group Mas
12. in the Group Planting box The message Ready to measure Tick Mark 1 will be displayed Enter offsets and tap Map It After the Successful Measurement is displayed again repeat to map additional tick marks up to 12 total To re map a tick mark use the back arrow button When you have mapped as many tick marks as you wish tap Save Re Mapping a Plant or Non Plant Object To Re Map a Plant or Non Plant Object select it from the drop down list of saved records Place focus the prism enter offsets and tap Remap It Displaying Plant Names in the Total Station Interface Gre Vid Required If you have installed GreVid on the Windows Mobile Device when you enter an accession number to create a new record or retrieve and existing record the plant name will be displayed This is useful for confirming the accession Number Technical Reference Normal Delay Settings T Topcon Protocol Send Delay Receive Delay Retrieve Delay 2000 P and Q Pentax Protocol Send Delay Receive Delay Retrieve Delay 4000 N Nikon Protocol Send Delay Receive Delay Retrieve Delay 2000 L Leica Protocol Send Delay Receive Delay Retrieve Delay 2000 Page 12 of 13 Point Number BG Map Total Station Interface User s Manual Using a Control CSV File Instead of using a control point stations file as described previously you can also use a control CSV file This is rarely used
13. ll tape measure Entering an offset helps to make your survey data as accurate as possible There are 3 types of horizontal offsets that may be entered straight left and right Straight Offset A straight offset is the distance from the prism to the center of the plant when the prism is on a straight line Page 4 of 13 or Trunk Left Offset Center of Mass Occupied Station or Trunk Right Offset Fig 2 Left and Right Offsets Occupied Station Measured Horiz NU Distance Offset Center of Mass ar Trunk Outline of Mass or Trunk Horizontal Offset Center of Mass or Trunk pe Diston Sio Vert Angle i Ver hi Off t pea se Station ee Distance Horiz a S Vertical Offset a Fig 1 Using Offsets BG Map Total Station Interface User s Manual between the total station and the plant as shown in Fig 1 Using Left and Right Offsets Position the prism to the left or right of the plant in such a way that two imaginary lines one drawn from the total station to the center of the plant and the other from the prism to the center of the plant would cross at right angles 90 degrees Don t worry if the angle is not exactly 90 degrees a reasonable approximation will suffice Measure from the prism to the center of the plant This distance is your left or right offset Remember that the direction is determined from the vantage point of the total station As shown in F
14. muths Pentax Q protocol manually set the azimuth on the instrument and then tap Done Creating a New Field Data File ronet Type Before you can map plants with the Total Station Interface you must create a field data file to store the Location data Tap New File Type in a file name under Name using the on screen keyboard or physical keyboard and tap OK Opening an Existing Field Data File to Add More Data To open an existing Field Data File tap the button with the double dots and select a file Text File Plank Picker File not selected Mapping Plants Creating a New Record Enter Acc Num or scan barcode z To create a new map record for a plant tap the New 00 043 B Pick by Location gt button There are 4 ways to enter the accession number 1 Typing in the Accession Number Record In the box labeled Enter Acc Num or scan barcode enter the accession number of the plant with qualifier or the code for a Non Plant or Facilities Management Object not case sensitive Tap OK Page 8 of 13 BG Map Total Station Interface User s Manual If a plant is open in Garden Notepad or GreVid that plant can be transferred directly to the Total Station Interface by simply double tapping the Enter Acc Num or scan barcode box 2 Scanning a Barcode Rather than manually entering a plant s accession number you can do it automatically by scanning a barcode on that plant
15. nd OF enak PrO CO sist iE Ta OET ths Seach ante es iat O 12 N SIN IK OM PI OLOCOL l nenie EEEE EEEE EEA EA 12 T Leca PV OLOCO cases settee side E A E EE Rak GR as a 12 USING CONTROL CSV RILE ormin elie ctin tee cantata E 13 GLOSSARY oerein EE E R EOE EE A E 13 Page 2 of 13 BG Map Total Station Interface User s Manual Surveying Basics About the Total Station Interface The BG Map Total Station Interface allows you to accurately map the locations of plants and other objects record these locations on a Windows Mobile device and upload the data to BG Map for automatic insertion of plants into the map The Total Station Interface allows the Windows Mobile device to control an electronic total station a device that can precisely measure both angles and distances The computer initiates the measurements by the total station It then receives data from the total station calculates the plant s coordinates and records the data The result is a totally automated accurate surveying process The Total Station Interface is designed to work with the Topcon Pentax Nikon northwest Instrument and Leica total stations Before using the interface become familiar with the operation of the total station and perform several practice measurements using the total station alone Establishing an Occupied Station In order to map the location of a plant you must measure from a known control point The control point can be any permanent marker placed a
16. ring a field data file to your desktop PC If you are using a version of Windows Mobile or Pocket PC earlier than Windows Mobile 5 0 you can also use the SOS Button to switch to GreVid or Garden Notepad If you are running Windows Mobile 5 0 or above you can switch programs by tapping the shortcut icons that are revealed when you tap the Windows button Program Setup After setting up the total station and connecting it to the Windows Mobile device tap the Setup Tab Entering the Occupied Station Coordinates Szi neras the Occupied Staon Coordinates P frere fe Manually enter the X Y and optionally Z coordinates of the occupied station or select the station from the dropdown list In order for the dropdown list to Station Coords Comm function you must create a stations file For more 1016 1263 i Protocol okai about how to create a control point stations file see cad P v 1263 656 gt 1 TA http www bg map com userdata stor_sta html 338 802 2a 1077 44 Set Az gt Completed Setup Map It Contral About For information on how to use a control points CSV file instead of the stations file see the section at the end of this manual Selecting the Communications Protocol and Units PF Total Station Interfac 4 10 41 3 Select the communications protocol that corresponds to eS 8 your brand of total station _ ERN ew e T Topcon l Set Azimuth
17. s Plantings When mapping a group or mass planting you will measure to the center of the mass and then measure to several reference points or tick marks around the perimeter or the mass You may measure up to 12 tick marks Tick marks help you to accurately transfer the size and shape of a mass to the map Page 5 of 13 BG Map Total Station Interface User s Manual Correcting Errors Incorrect Accession Numbers If you enter an accession number incorrectly the error will be detected after you upload the data when you execute the option Convert Field Data in BG Map The incorrect accession number will appear on the printed error list with the code NP which stands for Not in PLANTS File Correct the accession number using the Fix Acc No option in BG Map and then run Convert Field Data again If you install BG Map GreVid on the Windows Mobile device the Total Station Interface will automatically detect an accession number that is not in the database If it is in the database it will automatically display the name of the plant and indicate when and if the plant has been previously mapped Procedural Errors in Mapping If you believe you made a procedural error in mapping remap the plant The most recent measurements will be used when the data is uploaded Previous measurements for the same plant will be discarded Using the Total Station Interface Total Station Setup Before using the Total Station Interfac
18. s label e While creating a new record scan the barcode on the plant s label e Ifthe barcode was custom made to represent that plant s accession number the accession number will appear in the box entitled Enter Acc Num or Abies concolor 74 3924 Scan Barcode Acer grosseri 94 5214 qrosseri 94 521 C e Ifa pre printed barcode with an arbitrary code is Carya carolinae septentrionalis 32 1708 4 scanned and if you have installed the GreVid Chamaecyparis abtusa 98 099 database the accession number associated with the preprinted code will be entered If no accession Creating Loc B19 89 052 4 number has been associated with this code you New will be prompted to enter an accession number Record instead 3 Picking a Plant By Location GreVid Required You can select a plant from a list of plants in a BG BASE Location Tap Pick by Location Then select a Location from the drop down list A list of plants in that location will be displayed Any plants that have already been recorded in this data file will appear at the top of the list preceded by a Select a plant and tap OK or double tap the plant This will create a new record for the selected plant 4 Picking a Plant from an Inventory List 88 029 8 Hydrangea paniculata 58 029 C Hydrangea paniculata 58 029 D Hydrangea paniculata 69 029 E Hydrangea paniculata You can select a plant from an inventory list that you created using a text editor
19. t a location whose X and Y coordinates are known This point will be referred to in this manual as the occupied station i e the station from which measurements are taken In addition to a known control point a reference direction or azimuth must be established for the occupied station Azimuths are oriented using the following convention Y 180 Creating New Control Points You will need to have a control point within sight of each plant to be mapped In addition each control point must be within sight of at least one other control point Sometimes you may need to set up a new control point either temporary or permanent in order to map plants that are not within sight of existing control points To do so place a marker in the ground at the desired location Then determine its coordinates by measuring it as a Non Plant Object see below Finally record the coordinates on the map and in your control points stations file stations fil For more on how to install control points see http www bg map com userdata qa02 html For more about the control point stations file see http www bg map com userdata stor_sta html Setting the Instrument s Azimuth Page 3 of 13 BG Map Total Station Interface User s Manual In order to align the total station with your grid system it is necessary to preset the horizontal angle azimuth while aiming the instrument in a known direction The Set Azimuth option in the setup screen of
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