OPENMEETINGS 2.0 - Administrator`s manual
Contents
1. OpenMeetings 2 0 Administrator s manual OpenMeetings a xe NNNM rrr Table of content on CO Ui A W N F Managing users Managing connections Managing usergroups Managing rooms Configuration Language editor Ldap configuration System Backup Restore Open Meetings Administrator s manual In this manual we will focus on only one menu the Administration menu everything else has been widely explained in the user s manual Users Manage users and rights Connections Manage connections and kick users Usergroups Manage usergroups Conference rooms Manage conference rooms Configuration Manage system settings Language editor Manage labels and wording LDAP Manage LDAP and ADS configurations Backup Export Import System Backups Figure 1 Administration menu 1 Managing users OpenMeetings s In this window you can edit the parameters of CT existing users Do not forget to save your changes by clicking You can also remove n denn name users or add new ones By default every new user will have the user status In the User level drop down you can assign the user the role of moderator or administrator Remember to assign the user to one or more usergroups see point 3 If SIP is enabled you here can enter the parameters for the user name password and authenti2. Figure 6 Configuration window The three following keys concern swftools This tool will convert the documents to swf swftools zoom is used to adjust the number of dots per inch when converting and as its name suggests swtools jpegquality indicates the quality for jpeg images Page 4 OpenMeetings xe NNNM TI Keys 16 and 21 are keys in which you must specify the path to the different tools needed for the proper functioning of OpenMeetings The 22 and 23 keys allow you to specify addresses to retrieve RSS feeds the feeds will appear in a new tab News which appears on the home page You also need to set the 57 key dashboard show rssfee to 1 The 24 and 25 keys are related to emails sent to new users sendEmailAtRegister determines whether an email should be sent when a user registers on your system the second sendEmailWithVerficationCode indicates whether a confirmation link must be sent to the user who registers for the first time in the system The user needs to click that link for his account to be activated It is obvious key 25 doesn t make sense if key 24 is not activated Key 26 is used to determine which font to use when exporting images of the whiteboard it is obvious that the font must exist on the server The 27 key indicates which user is RPC default user ID is 1 the one that was created during installation Keys 28 to 50 concern the integration and activation of SIP protocol for connecting I
3. english 2 Export Import 4232 m Search Field values 0 25 of 1492 K 25 sl gt bi T Label ID Label name Value 1 conference Conference Label name 2 meeting Meeting 3 classroom Events Label value 4 settings Settings 5 benutzer Profile 6 admin Administration 7 stop Stop 8 record Record 9 nofile No file available 10 recordbyteacher Record by teacher 11 connectedusers Connected users 12 startconf Start a conference 13 myname My name 14 videoconference Video conference 15 import File upload 16 refreshfiles Refresh list 17 tomainfile To main file 18 newpoll new poll 19 newpollheader A new poll for the conference 20 question Question 21 polltype Type of poll 22 create Create 23 infomessage Each connected user receives a m 24 creatpoll Create a poll 25 cancel Cancel Figure 7 Language editor The default path for language files is webapps openmeetings languages To apply the changes you must disconnect and reconnect to the system Page 6 Open Meeti Source Web Conferen n 7 Ldap configuration This window lets you choose the configuration file for logging in via LDAP or AD There is a configuration file in the directory Webapps OpenMeetings conf If you check the Add domain to user name box the domain name must be indicated in the field below will automatically be added after the name of the user when he connects to the system 8 System Backup Restore
4. The last options menu allows you to backup or restore your system Remember to check the Include uploaded box if you want to include the session recordings and uploaded files in your backup As indicated in the window the system configuration is not saved nor are language labels see point 6 Language Editor you can export import them via the editor in a file like english xml Administrator s manual Open diam ncing Arter pao oto ID Con LDAP Config Name Enabled Inserted Inserted by Updated Updated by A The config files are in the same folder as the hibernate cfg xml You need to man aky upload tha to this folder Changes to the config file are immedia Config file name if yen ke nable Add Domain to user name the pene m the field dom added to each bah that pn ee enter e login box This B Usa seful if the login in the eor did ing the dn name Example enters han s domain 5 spec ified localhost com login that is verified against LDAP Fi oea com Add domain to user name E Domain Figure 8 Ldap configuration Seer s System backup A Backup the system The backup includes all user generated data The configuration is not included as well as the language labels Because those values are imported with the system installer To update your system export your old system 1 re install into a new database the new package 2 and import the backup file again 3 The backup shoul
5. perire n bee ee ad If you add an usergroup to the room only users of that the software it will rather depend on your rb vol Dave access to a Default moderators server and bandwidth Usergroups 10 2 Super up Name Email oj 1 Group 01 Next define the type of room conference room restricted room or interview room and TUE imitations whether the room is temporary it will be Demo room m removed when it is closed or not Demo time Rights 1 SIP Settings A conference room is a room where everyone Allow user questions f x UE NT ah E rum this off to prevent any user from disturbing you in this automatically created via the shares his camera and microphone has access room OpenXG RPC Gateway to the whiteboard and can manage files The Audio only room ml sa r Turn this flag on and the users will have only the audio option SM session recording records the whole screen and no video in a conference room This can bee good to save S ID gt ndwidth wner Room termination settings A restricted room is a room in which users Close room aad must ask permission to share their camera ra and where they do not have access to files If the room is closed users will be redirected to the exit URL The session recording records the whole ri S screen Layout options An interview room is a room where only two Hide topbar T E Hide chat users can share their video and audio there ade ane m may be mo
6. reasons it may be good to increase the minimum length of the password Key 63 calendar conference rooms default size indicates the default number of participants in a conference room set up via the calendar Key 64 use old style ffmpeg map option if placed at 1 uses the old format 0 0 of the map option in FFMPEG Key 65 exclusive audio keycode is where you can define which key to use to give the exclusive audio in a room the default code is 123 which corresponds to the F12 key F1 being 112 Page 5 Open Meetings Administrator s manual Key 66 ldap default i controls whether the Idap domain is displayed by default in the login window The 67 and last key inviter email as replyto determines whether the e mail address of the person who created the event in the calendar is placed in the answer field in the e mail that is sent to participants for the invitation If you change a configuration value remember that most of these parameters require the administrator to log off for the changes to take effect 6 Language editor This is where you can edit the text that appears in both in menus icons or tooltips If OpenMeetings vou make changes remember to export the file it be english xm by default If will called vou need to reinstall the system simply import that apply all file to your changes Open M a TA CO C E TENE You need to logout for any changes to update Language
7. MD5 as php You can change this or write your own in this case be careful because passwords already encoded in the system will no longer work The third key allow frontend register enables or disables the button Register in the login window By setting this key to 0 no one will be able to create an account in the system The fourth key default group i determines in which usergroup the new registered user will be by default Keys 6 11 are used to configure the system for sending emails The 12 key application name contains the name of the application name default OpenMeetings which appears in some posts and in emails sent when creating an event in the calendar The 13 key default lang id contains the system s default language number in this case one for English The ID of each language can be found in the file languages xml in directory webapps OpenMeetings languages Openhectn S oms v 0 50 of 67 0 JM U BU N FEE eM O AE BEBE EE EEE EEE BEBE SEBE EEE JE DEE AE AE REB B5B E BISEISIWEIBIYISISIMENMIEMIMI AA NU IM esto im S ee s 3 U KUN HM O WOON TA U HUN HM O 0 O O Ul U Ne O OD ON OU KU U r O O JJ U BRO NM HM O WAN GM Ul bU IN m O Key crypt ClassName screen viewer allow frontend register default group id default domain id smtp server smtp port system email addr email username email userpass mail smtp starttls enable application name default_
8. P telephony The integration of SIP will be explained in a future manual Key 51 default timezone specifies the default time zone of the system Key 52 show facebook login shows or not a Facebook button on the login screen that allows the user to log into the system using his Facebook ID The 53 key default quality screensharing is used to indicate the quality of screen sharing values are 0 greater number of frames per second no resizing 1 No resizing 2 size 1 2 of the selected part 3 size 3 8 of the selected part Key 55 dashboard show myrooms is used to display or hide the My room tab on the homepage Key 56 dashboard show chat is used to display or hide the Chat tab on the homepage If activated the 58 key show whiteboard draw status displays for a few seconds the name of the user who is currently drawing on the whiteboard This name is not displaved on the screen of the person who is drawing but only on the screen of all other participants Key 59 max upload size sets the maximum size in bytes of the files you want to upload on the whiteboard Key 60 number minutes reminder send is the time in minutes before a scheduled meeting via the calendar to which send a reminder email to all participants No reminder is sent if the value is zero Keys 61 user login minimum length and 62 user pass minimum length are used to define the minimum required length of the username and password for security
9. cation ID Finally this is where you can determine in advance whether or not the user s data will be shown to its contacts The user can of course change these settings in his profile page Search E42 s Jel User details Administrator Login User 01 User 01 Password Title first name Mr P Last name User 01 Timezone Etc GMT Iceland United Kingdom Irelanc P Language english P Check Timezone message to give users a message next time they login to update their profile Timezone message m Email address Phone Birthday 22 06 2012 mj Street No Post code Town Status Enabled j User level user O 1 l Address Usergroup Group 01 d K SIP account settings SIP settings for each user Re generate SIP data al SIP user SIP password SIP auth ID Community settings Show contact data to everybody Show contact data to contacts only Show contact data to nobody My offerings My interests Figure 2 Managing users OpenMeeti NGS ag Open Source Web Conferencing Administrator s manual 2 Managing connections ors rea d 0 50 of 2 stream 10 0 connected snes aom scene Room Scope Administrator 25 06 2012 11 00 hibernate 72 User 01 25 06 2012 11 19 hibernate Figure 3 Managing connections Here you can see all the people connected to the system and decide to disconnect them In this case the person will be ejected
10. d be imported before generating data in the newly installed system vf Include uploaded files and recordings in backup System Import System Backup Max upload size 1024 MB max_upload_size 1073741824 Bytes Figure 9 Backup Restore Page 7
11. from the system but he may still be able to reconnect 3 Managing usergroups Home Recordings 0 50 of 2 4 2 Usergroup ID 1 Group 01 Usergroup Lobby Mame Group 01 Users User 0 100 of 2 K 100 n User 01 User 01 Administrator Administrator Figure 4 Managing usergroups As already explained above a usergroup is a group where you can place users A user can of course be part of several usergroups In this case when connecting to the system a dialog box will ask to what group he wants to connect if he wishes to change groups he must first disconnect from the system Users of a group only access rooms created for that group not the rooms created for another group In this menu you can see which users is part of what group s add or remove users from a certain group and create new groups Page 2 OpenMeetings eere aaa E manual 4 Managing rooms OpenMeetin S Search Search a z ae s M so Pi Conference rooms Users in this room Name Public My conference room for 1 16 users false Name test room bej Login o 11 test room true Ja r Participants 16 i Type conference 1 25 users P This is where you can edit delete xvni and create meeting rooms e Moderation When creating a room after entering the VOR a room name choose the number of usergroups ud bebes eerie JJ ea participants allowed There is no limitation in Public J
12. lang_id swftools zoom swftools jpegquality swftools path imagemagick path sox path ffmpeg path office path jod path rss feedi rss feed2 sendEmailAtRegister sendEmailWithVerficationCo default_export_font default rpc userid red5sip enable red5sip room prefix red5sip exten context sip enable sip realm sip port sip proxyname sip tunnel sip codebase sip forcetunnel sip openxg enable openxg wrapper url openxg client id openxg client secret openxg client domain openxg community code openxg language code openxg adminid sip language phonecode sip phonerange start sip phonerange sip phonerange currentinde sip phonerange conference default timezone show facebook login default quality screensharin default dashboard tab dashboard show myrooms dashboard show chat dashboard show rssfeed Value org openmeetings utils cr 4 0 1 1 25 0 OpenMeetings 1 72 85 jod lib null null 0 1 TimesNewRoman 1 no 400 rooms no true no 32 0 0 Europe Berlin M O O KF O 0 show whiteboard draw statu 0 max upload size 1073741824 number minutes reminder s 15 user login minimum length 4 user pass minimum length 4 calendar conference rooms 50 use old style ffmpeg map or 0 exclusive audio keycode Idap default id inviter email as replyto 123 0 1 Administrator s manual ste Ee v ak i Configuration Key Value Last update Updated by Comment
13. re than two users in the audience O NON Hide actions menu i and the moderator will then enable or disable Hide screen sharing J Hide whiteboard l the cameras and microphones and in which Sl ma os invideo E there is no whiteboard The recording session only records video and audio Figure 5 Managing rooms Regarding moderation if you do not check this box the first person to enter the room becomes the moderator If the box is checked then a user will stay a simple user You can also designate someone as default moderator of the room by clicking on the green cross and by selecting the user from the list You can then check or uncheck the box Allow user questions and Audio only room Explanations for these check boxes are given on the same page Close room you can close the room to prevent users from entering you can still reopen it later and specify a URL to which any user trying to enter the room will be redirected do not forget to include the prefix http before the address otherwise it may not work The remaining options speak for themselves and need no further explanation here Page 3 Open Meetings 5 Configuration This is the system configuration window and the first thing to do after installing an OpenMeetings server We will see some of the available parameters The first parameter crypt ClassName lets you choose the type of encryption for passwords By default the system uses
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