Home

Zarafa - Platforma Kolaboracyjna

1. Arial Next AJE z u Siz SEE Smak Bcc Field To E Options Gen Subject Rysunek 5 18 Show From field in new email Notat Due to security reasons the send as permission is only configurable by the administrator on the Zarfa server However this setting can always be overruled by the user itself and the old on behalf of permission can still be set by the user 70 Categorisation Notatka If the bounce message below is returned when sending an email on behalf of please contact the systems administrator You are not allowed to send as the given user Due to the introduction of the Send As permissions in Zarafa 6 20 the previous abilities to send on behalf of are reset when upgrading to version 6 20 or higher an administrator or the user who wants to delegate has to give the rights or permissions again Keep in mind that Send on Behalf permissions always overrules Send As permissions so a user can always choose not to let another user mis use send as permissions 5 13 Categorisation Since version 6 20 it is possible to categorise the items in Outlook by default categories and by customized categories 5 13 1 Create a custom category in Outlook 2007 1 To create a custom category click on the Categorise button in the Outlook toolbar and choose All Categories The Color Categories window will appear choose New to add a new category The New Category w
2. 1 Satesniesting Conference can Meet with CEO eat IE Office The Office lam Je 15 00 gt 10 00 11 00 l 14 30 15 30 he e Meet with associat ar Company y 14 00 15 00 1 Rysunek 2 37 Free busy information for all attendees 2 7 7 Create or delete an appointment To create an appointment simply double click on the time line of the user an appointment has to be created for This will open a new appointment window where the appointment can be created To delete an appointment double click on the appointment to open it then use the red cross in the toolbar of the appointment dialog to delete it 26 Moving appointments 2 7 8 Moving appointments Moving an appointment can be achieved by opening the appointment and changing the start time In practise most users will prefer moving appointments by using drag and drop To drag an appointment the user clicks and hold down the left mouse button on an appointment and moves drags the mouse over the time line to the desired location to release the mouse button at that point To help place the appointment a red overlay see Rysunek 2 38 Dragging appointments follows the mouse to indicate new place of the appointment when the mouse is released at that point I I I I I I I 1 8 z lohn Doe Meeting customer 09 00 10 00 Conference call ene vaz 0 15 00 140200 11 00 Meet with associa
3. f Company any The Office The Office Hotel DS nbox 109 17 30 18 00 09 00 10 00 00 00 00 00 D Journal e ing f i i i vith C EC Call customer j T Junk E mail i Office i i i j f office The Office Logboek i 15 10 00 1120 i i 115 30 10 00 11 00 Notes Conference call Q notities The Office 3 Ongewenste E mail gt Outbox 2 3 Postvak IN P test Postvak LIT Aa a keting ntmej Annual Mar ing Seminar o Sent tems I kom o n i i Utrecht Taken oe Blow 00 13 00 121 00 L 21 30 19 00 00 00 M D Tasks 4 verwijderde items 23 I 1 i L3 Verzonden items i j i i H 4 Inbox Joe Blow i A 4 a Agenda of johnsmith 2 Public folder I John smith New You dont have permission to view this folder Favorieten Publieke men gt oo dl folders Open Multi User Calendar gt ry dis 0 new you are logged on as Simon Koster settings log out Rysunek 2 33 Multi User Calendar 2 7 1 Adding a user to the time line 1 Click on the Add User button in tool bar at the top see Rysunek 2 34 Timeline The Address Book window will open mon 1 Oct 2007 Rysunek 2 34 Timeline 2 Click on a user to select that person and click on the button Ok 3 The user is added to the time line and his her appointments are loaded 2 7 2 Deleting a user from the time line Select the user by clicking
4. Address Book Type Hame Show names from the 3 Global Address Book Elo b al A d res z Eng k 7 File az m Display Mame y Contacts Alejandro Test Alejandroftunii ztestni a Alex Alex Test Alexepuntdl test nl sa Alexander Alexander Test Alexanderuntl ztezt nil Angel Angel Test Angelauntl ztest nl Blake Blake Test Elakefeunit ztezt nl ia Caleb Caleb Test Calebr unitl ztest n ma Carlos Carlos Test Carlosiunitt test ni ELL Rysunek 2 8 Address Book A Since 6 30 0 it is possible to add company wide defined address lists in the Address Book Read the ZCP Administrator Manual for more details regarding address lists 2 4 1 1 Automatic email address suggestion When typing an email address or contact information in the TO CC or BCC fields the WebAccess automatically suggests names a feature often known as auto complete The suggestions are listed below the input field see Rysunek 2 9 Automatic Suggestions and a suggestion can be selected by both mouse or keyboard The suggestions are based on email addresses and contact information that have been used recently It is possible to delete an address from this list by moving the selection to the address in question by either using the keyboard arrows or by placing the mouse over it without clicking and then pressing the Delete key The address is removed but when it is used again it will show up in the list once more and l ikl Be Y 41
5. Please note that this persons permissions must be changed As by default the dialog grants no additional permissions Click Ok to save and close the permissions window 2 3 2 Change permissions Click on the person whose permission needs to be changed Remove a person Now the permissions can be manually set in the bottom part of the permissions window or one of the preset profiles can be selected from the Profile drop down menu Click Ok to save and close the permissions window 2 3 3 Remove a person e Click on the person who needs to be removed from the list Click on the Remove button e Click Ok to save and close the permissions window 2 3 4 Open shared folders To open shared folders from the Zarafa WebAccess click the Open shared folder link at the bottom of the folder list A window as shown in Rysunek 2 6 Open Shared Folder will be presented Upen Shared Folders name All folders nex W Rysunek 2 6 Open Shared Folder From the dialog shown in Rysunek 2 6 Open Shared Folder it is possible to either open a single folder for example the calendar folder or open a complete folder list of a specific user The opened folders are stored in the users WebAccess profile so the next time the user tries to login to the WebAccess the opened folders are readily available To close an opened folder use the Close store option in the right mouse button menu 2 4 Email 2 4 1 Compose
6. Settings Preferences e Language sets the default language for the WebAccess e Color theme pick one of silver white and the default blue e Automatic logout use this option to increase security and set the WebAccess to logout automatically if it goes unused for the specified amount of time Startup folder the folder that is displayed when logging in to the WebAccess e Number of items displayed per page e Reading pane visible if and where the preview pane for emails should be located Pick one of Right Bottom or Off e New mail check timeout by default the WebAccess will check every 5 minutes for new email e How to respond to requests for read receipts pick on the the options e Edit Delegates opens a dialog for choosing which users are allowed to be the current user s delegates Delegates are allowed open the current user s store and send messages emails or responses on meeting requests on his behalf Rozdzia 2 Using the Zarafa WebAccess e Results refresh every X seconds how often if at all the results of advanced searches should be refreshed 2 13 2 The Compose mail tab m i a a A A AA Ea e la EM MMe Mie Pa aie eae e Ja e e Ja Je Jee Me eee CEE KO eee JJ Je e Jee Je e a e e Rei ie hii e a M Te Pa a e Ra a tt a a e a Ta e Ra a e R it a Pa da Fa A dh a W hi ii i i Ra a l Ra a a Ra a a a iii ii i a Pa P iit a Fa iii da Fa General Reply to address Compose mail in this fo
7. Zarafa Windows 4 1 Instalacja klienta Outlooka There are two requirements that must be fulfilled prior to installing a Zarafa workspace First Outlook 2003 or higher is needed and second the user must be created on the Zarafa Server Poni sze kroki s konieczne do zainstalowania miejsca do pracy dla Zarafy Notatka Zaleca si posiadanie zainstalowanych najnowszych pakiet w serwisowych i bezpiecze stwa 4 1 1 Zainstaluj klienta By zainstalowa klienta Zarafy dla klienta Windows trzeba si najpierw upewni si ze Outlook jest ustawieniem pierwotnym dla aplikacji mejlowej co wida w Panelu kontrolnym gt Internet gt Aplikacje Nast pnie trzeba wsadzi p yt CD Zarafy do dysku poczeka na automatyczny start p yty CD i wybra opcj z samej gory Klient Windowsa Alternatywnie je eli klient zosta ci gni ty z innego r d a trzeba podw jnie klikn na plik o nazwie zarafaclient msi Notatka Z wersja Zarafy 5 10 zaprezentowano instalator MSI dla klienta Zarafy zamiast instalatora exe Podczas wgrywania nowszej wersji Zarafy wy szej ni 5 10 zaleca si przenie starego klienta Zarafy zanim wystartuje nowy instalator MSI Je eli starszy klient nie zostanie przeniesiony w wczas na li cie oprogramowania Windowsa wymienione b d oba konta Notatka Wersja 5 xx klienta Zarafy nie jest kompatybilna Z wersja 6 xx serwera Zarafy Od wersji 6 00 Zarafa pyta sie w trakcie instalacji czy zyczym
8. __ All Attendees El Optional Attendee 3 Resource Room or Equipment Rysunek 5 11 Select the option Resource 5 Add the other attendees that will attend the meeting 64 Out of Office Assistant 6 Select a free timeslot via the freebusy times and send the meeting to the attendees 7 If the resource is available in this timeslot a pop up will show that the resource is successfully booked Resources Booked i The resources for the meeting were successfully booked Please do not show me this dialog again 8 Ifthe resource is unavailable a different free timeslot needs to be selected When an all day event is planned please make sure the appointment is booked as Busy or Out of Office By default all day events are set as free and because of that not visible in the freebusy information 5 7 Out of Office Assistant 1 Make sure the currently opened folder belongs to the store for which an auto respond message needs to be set 2 Click in the menu of Outlook on Tools click Out of Office Assistant 3 In this dialog window an auto respond message can be set and the auto responder can be activated or deactivated The first time Outlook is restarted it will produce a pop up asking if the auto respond message should be disabled again This message is the same as the one that can be set with the Webaccess 5 8 Rules Select the Inbox folder for which a rule needs to be created and click
9. making it easy for the organizer to plan the new appointment To use the Free Busy times the Public Store on the Zarafa server must be available All the Free Busy times will be stored in an invisible folder in the Public Store If a user did not yet login with Outlook or Webaccess and did not create an item in the calendar the Free Busy times will not be available 5 6 Resources With the resource feature the availibility or scheduling of meeting rooms beamers cars or other objects with limited availability in the company is made easy Resources are allocated through meeting requests The following steps show how to allocate a resource 1 Create a new appointment in Outlook 2 Open the Scheduling tab r R p R a Untitled Meeting ooo PR p A O Bares jE emt Soo Recurrence Cancel Invitatior 2 Script Editor Application 7 Inspector 1 VLtdtor E Appointment Scheduling Zoom 100 Day View Wednesday September 19 2007 9 00 10 00 11 00 12 00 i Dates aok Oooo Add Others v Options vj Meeting start time Tue 9 18 2007 S AutoPick Next gt gt Meeting end time Tue 9 18 2007 M Busy Tentative ME OutofOffice No Information Rysunek 5 10 Free Busy information 3 Add the name of the resource or select the resource from the Global Address book 4 Change the icon Required attendee to Resource or Equipment
10. 2 Click Return to Task List 2 9 Contacts The Contacts folder has multiple views card view and list view Switching between views is done with the buttons on the tool bar Emails can be send directly to contacts by the right mouse button context menu option Email Message The letters at right side of the contact view allow users to quicky move through the contact list new X 3 Cards Dust Folder list Contacts gE aun TEN 5 il ir LTC Fm ee pk All folders S ES inbox Alex Test Charly Peterson E Calendar Work SSS a jra e Contacts Email 3 Deleted items 5 IBM Dear John wa Drafta Work FE D 2 inbox 2 AS ey Inurrnal Rysunek 2 45 Contacts 2 9 1 Create new contact A new contact is created with the New button in the tool bar when the viewing the Contacts folder The New Contact dialog is then shown allowing a user to fill in all the information about a contact before it is saved with the Save button With the option Private in lower right corner of the New Contact dialog the contact can be hidden from colleagues that have access to that Contacts folder 31 Rozdzia 2 Using the Zarafa WebAccess 2 9 2 Detailed Contacts Since ZCP version 6 30 the WebAccess provides a detailed dialog for contacts as shown in Rysunek 2 46 Details of a contact z m E Z lr HE fe OI PEC A CE PA PAT PACAN A ZA PAD ATE A err CAT ATE PAPA Ng NAB aamen ai ag PTO AER
11. 2 Kliknij na Dodaj i wype nij tytu np Zarafa Kliknij OK 3 Wybierz opcj konfiguracja manualna ustawie typ w serwera i kliknij Dalej 4 Wybierz Inne i wybierz Zarafa Server i kliknij Dalej 5 Wype nij adres lub nazw hostu serwera w polu serwera 6 Opcjonalnie wybierz po czenia HTTPS je eli jest to mo liwe 7 Wype nij dane rejestracji w polach nazwa u ytkownika i has o 8 Kliknij Ok Osobiste foldery tego u ytkownika oraz foldery publiczne uka si na li cie w Outlooku po dodaniu serwera w opisany spos b 9 Kliknij Zako cz by doko czy profil KZ A The Zarafa account has to be the default account in the Outlook profile It s not possible to have the Zarafa account as secondary account and use as primary account for example an IMAP account 52 Wystartuj Outlooka 4 1 2 Wystartuj Outlooka 1 Wystartuj Outlooka i upewnij si ze dodany profil jest w u ytku 2 Mo na to sprawdzic w panelu kontrolnym gt Mail gt Profile na g rze okienka dialogu 3 Prywatna skrzynka poczty wybranego u ytkownika pojawi si na li cie Outlooka 4 2 Typ po czenia Outlooka Ustawienia pierwotne s takie ze Outlook ma po czenie wychodz ce do serwera Zarafy i nie zbiera folder w i obiekt w na lokalnym dysku twardym Wraz z wprowadzeniem Zarafy 6 00 mo liwa jest synchronizacja wszystkich danych prywatnych Outlooka na lokalny dysk twardy Email kalendarz i kontakty s dost pne w prosty
12. 4 The soft delete restore window it is possible to restore all or a selection of the deleted messages or folders The restored items will be moved to the old location Deleting items from Rysunek 2 4 The soft delete restore window removes them permanently in that case only backups can recover an item When restoring a folder only that folder will be restored If the restored folder contained subfolders these can be restored by selecting the just restored folder and clicking on the Restore Item button again Restore deleted Items RESIOTE Restore Leet ALAS Pat z z Perma t De cl DE FAM og BA SIET Fq USC canara me es rg non ns E Urano DE z thal tener W te eth a ZE A ka ia boj Cand i ia SS A SS AS O OE OE OOO OSTIA u LM AAA Dee A L TEE a SOL BUR COTE ASIN ELITE ELST ESELS E LISTELE EESLI SORES SE DST SASS AERC ESSER SES EESE EIIE LLST RA ROA ESSER ORAS SAR sA RAA RABS ABER TOTES TACO RR ESA ZER E SSC ETERS Reece Tet nA junk2 good mail Rysunek 2 4 The soft delete restore window 2 2 5 Marking all messages in a folder as read Marking all messages in a folder as read is accomplished by the right mouse button menu option Mark All Messages Read Please note that when this option is selected no read receipts will be sent when requested by a sender even if that option is selected in the settings 2 2 6 Properties The right mouse button menu option Properties shows additional information about
13. Kliknij Dalej Create New Calendar Create a new calerljar Locate your calendar Your calendar can be stored on your computer or be stored on a server in order to access it remotely or share it with your friends or co workers On My Computer BARNES GRODZIEC Cancel Next Rysunek 7 4 Lokalizacja nowego kalendarza 4 Dla iCalendar wybierz opcj iCalendar Jako lokalizacj wpisz http server 8080 icalL Create New Calendar Create a new calendar Locate your calendar Provide info about what is needed to access your remote calendar Format Calendar ICS O CalDAV O Sun Java System Calendar Server WCAP Location http zarafaserver 8080 ical Cancel Back Next Rysunek 7 5 Szczeg y dla iCal 5 Dla caldav wybierz opcj CalDav Jako lokalizacj wpisz http server 8080 caldav 82 Dalsza konfiguracja klienta Create New Calendar Create a new calendar Locate your calendar Provide info about what is needed to access your remote calendar Format Calendar ICS CalDAV O Sun Java System Calendar Server WCAP Location http zarafaserver 8080 caldav Cancel Back Next Rysunek 7 6 Szczeg y dla CalDav 7 3 Dalsza konfiguracja klienta 1 Rozpocznij dalsz konfiguracj klienta 2 Wybierz w menu Nowy Wybierz Kalendarz 3 Wype nij szczeg y usu opcj u yj SSL Opcje adresu sieciowego s podobne do Sunbird 83
14. Miscellaneous Personal ES d Have JAVE dl Do no F Expire Attachme Encoding Rysunek 5 21 Add category in Oulook 2002 2003 Categorise items and sort by category Security Master Category List Mew category Business Competition Favorites Gifts Goals Objectives Holiday Holiday Cards Hot Contacts Ideas International key Customer Miscellaneous Personal Phone Calls Status Strategies Delete Master Category List 5 13 3 Categorise items and sort by category In order to categorise an item it is possible to categorise Mail Contacts and Appointments right click on it choose Categorise and then click on the desired category To order the items by category open the View menu choose Arrange by or Current View and then Categories 5 14 Mail expiration date Since ZCP version 6 20 0 it is possible to set an expiration date for the outgoing mail When writing a new mail this setting can be found under Options gt More Options the Message Options window will appear Tick the Expires after option and set the expiration date 13 Rozdzia 5 Using Outlook Message Uptions Rysunek 5 22 Message options 14 Skonfiguruj klienta mejlowego z IMAP i POP3 6 1 Konfiguracja klienta Ka dy klient wspomaga IMAP4 lub POP3 i powinien by w stanie po czy si z Zaraf poprzez bramki Zarafy IMAP amp POP3 Do przesy u mejli klienta u ywa sie SMTP Serwerem SMTP mo e
15. Motion Limited and is registered in the United States and may be pending or registered in other countries Zarafa BV is not endorsed sponsored affiliated with or otherwise authorized by Research In Motion Limited All trademarks are the property of their respective owners Disclaimer Although all documentation is written and compiled with care Zarafa is not responsible for direct actions or consequences derived from using this documentation including unclear instructions or missing information not contained in these documents Zarafa platforma kolaboracyjna Zarafa Collaboration Platform ZCP czy zdolno ci Outlooka i stabilno oraz serwera linuksowego Mo liwo ci programu to bogaty interfejs sieciowy Zarafa WebAccess oraz b yskotliwa integracja opcji wraz ze wszystkimi rodzajami klient w dzia aj cych na wszystkich popularnych platformach mobilnych wi kszo komponent w ZCP jest ze wiata Open Source a licencja opiera si na AGPLv3 w ten spos b software mo e by ci gane w wersji ZCP Community i http creativecommons org licenses by sa 3 0 i http www gnu org licenses agpl 3 0 html Nadal istnieje kilka element w spoza wiata Open Source w tym te najbardziej warte wspomnienia e Klient Zarafy dla Windowsa odpowiedzialny za integracj Outlooka e Integracja Zarafa BES jest odpowiedzialna za po czenie z serwerem Blackberry Enterprise Server BES Plugin Zarafa ADS odpowiada za integra
16. and send a new email 1 Select the button New in the left corner This will show a dialog like Rysunek 2 7 Create Mail Rozdzia 2 Using the Zarafa WebAccess Create E Mail e tu e baj rozc ROD o te T2 r elf ca claus EROE FERT riera rpoirira rt R FU ss litio EEJ4 E a jo pn lora Hu ma SU r a E Rysunek 2 7 Create Mail 2 Attachments can be added to the email by selecting the Attachment button or the Paperclip icon 3 Email can be saved by selecting the Floppy disk icon After a email is saved it is stored in the Drafts folder 4 Toseta flag that marks the email as important or high priority click on the exclamation mark icon 5 To add a recipient either add their email address in the TO CC or BCC field manually or select a person from the Address Book To access the Address Book click on the TO CC or BCC button Nota When more than one recipient is added email addresses need to be seperated by a semicolon 6 The internal users are shown by default unless otherwise selected in Settings in the Address Book see Rysunek 2 8 Address Book By using the Show names from the drop down menu it is possible to view contacts from either a personal contacts folders or a Public contact folder Alternatively it is possible to search a folder using the search field positioned in the top left of the window Compose and send a new email
17. by serwer Zarafy lub serwer SMTP innego dostawcy internetu Niekt re serwery wymagaj autoidentyfikacji SMTP Klient mo e gromadzi wys ane wiadomo ci w folderze Sent Items wys ane wiadomo ci A Legitymacja SMTP nie jest koniecznie taka sama jak legitymacja Zarafy 6 1 1 Mozilla Thunderbird Ten poradnik opiera si na Mozilla Thunderbird wersji 2 Inne wersje mog by ustawione w podobny spos b Pierwsze dwa kroki nale y przeskoczy podczas procesu otwierania si Thunderbirda za pierwszym razem Podany przyk ad opiera si na protokole IMAP Protok POP3 mo na ustawi w ten sam spos b pomijaj c kroki 10 11 i 12 1 Przejdz do Narz dzi gt Ustawienia konta Tools Help Address Book Chri 2 Extensions Themes Message Filters Run Filters on Folder Junk Mail Controls Run Junk Mail Controls on Folder Delete Mail Marked as Junk in Folder Import Javascript Console Account Settings Options Rysunek 6 1 Narzedzia menu dropdown 2 Kliknij Dodaj konto 3 Wybierz Konto Email i kliknij Dalej 4 Wypelnij pole z imieniem oraz adresem mejlowym Zarafy i kliknij Dalej 5 Wybierz IMAP i wype nij nazw hostu serwera Zarafy lub podaj adres Kliknij Dalej 6 Wype nij nazw u ytkownika Zarafy dla poczty przychodz cej i dla nazwy dla poczty wys anej Kliknij Dalej 19 Rozdzia 6 Skonfiguruj klienta mejlowego z IMAP i POP3 7 Nazwa konta mo e by wybrana przez sameg
18. in the menu of Outlook on Tools and select Rules and Alerts Here it is possible to create rules which are processed on the server when a new email arrives 65 Rozdzia 5 Using Outlook A Ti zde RA H roe hs N Which condition s do you want to check Step 1 Select condition s with specific words in the subject From people or distribution list through the specified account sent only bo me where my name is in the To box marked as importance _ marked as sensitivity Flagged For action where my name is in the Cc box where my name is in the To or Cc box where my name is not in the To box _ sent to people or distribution list Step 2 Edit the rule description click an underlined value Apply this rule after the message arrives with SPAM in the subject and on this machine only move it to the Ongewenste E mail Folder Rysunek 5 13 Rules wizard There are certain limits to the types of rules that can be made The condition of the rule can be in any form When using Outlook 2003 or 2007 any rule created will automatically have an option called on this machine only This option needs to be removed so the server can execute this rule It is only possible to copy move or to delete a message These rules can be created but they will not be executed on the server An example of such a rule is to send the mail to the printer or forward it directly to anoth
19. interface can never match the functionality and usability of a native client like Microsoft Outlook 2 1 Basics To login to the Zarafa WebAccess point the browser to the URL supplied by the systems administrator By default this URL will look like http YOUR_DOMAIN_NAME webaccess The WebAccess is available in several languages which can be selected from the dialog shown on Rysunek 2 1 The Zarafa login screen amp Zarafa Outlook sharing amp Webaccess WebAccess Please logon Language Last used language we Bena 10254 Rysunek 2 1 The Zarafa login screen After logging in all Outlook folders and the Public folders the account has access to can be accessed The most basic functions are available from the WebAccess toolbar found across the top of the page See Rysunek 2 2 The New Menu Rozdzia 2 Using the Zarafa WebAccess With regards to the folders some functionality is only available in the context menu that appears when right clicking on the folder items d Zarafa Webaccess _ Email Message E Folder PA cs Appointment Meetingrequest Contact ms TR e Uiztributionii t f 4 Task 9 Note Rysunek 2 2 The New Menu 2 2 Managing folders Creating moving renaming copying or deleting sub folders is accomplished with the right mouse button in the folder list This pops up a context menu as shown in Rys
20. meeting the proposals are shown on the Scheduling tab as well Meeting 4 Elie aj J Cancel Invitati F da g o gt R LONE r ile LL j j b t A x a i A sA 1 sal s JF is L rt Ti wake HBA PZ TEFL sand kl aan naw ns DAANAN WAR ene JAR A RAY UA BR nnn a EF ARKA AeA AR AAA st RABA RA A DARASA ARAARA i E Gia m Ge Pia are ARSE EN y ILE 1 2 zip LT a A NE E IS aas Veg AW Wa WSE get Wo way a MT vate aT aTa M aaa tae n O A EG RWS DORNA TOT INTO OTOP WIPO C LOOT PIT LOOT OOO a EPT ONE A IA DAUNE ua w w NS ite Proposed start date and time Proposed end date and time Duration Proposedby sti 11 09 2008 15 00 11 08 2008 15 30 30 minutes lt Current Meeting Time Zoom 1day Thu 11 Sep 2008 gt 16 17 18 19 20 21 22 23 tr 01 Di Di Dd 05 Inge Test Hide Test 1 Xie Test End time 11 09 2008 M Busy EA Tentative BM out of office EA No Inform Rysunek 2 29 Scheduling FreeBusy 21 Rozdzia 2 Using the Zarafa WebAccess All Attendees t Required Attendee A Optional Attendee Resource Room or Equipment dg AutoPick P gt Start time a u a Rysunek 2 30 Meeting request 8 Colleagues can be added via the Add a name field 9 Attendees can be marked either as required or as optional It is also possible to schedule a resource like a room or a piece of equipment needed for that meeting Resources have t
21. name gt calendar name is in the store http server 8080 caldav lt user gt User s self created subcalendar in the user s lt subcal gt own store Location through actual subfolders in Zarafa is irrelevant http server 8080 caldav lt other Other user s shared calendar user gt lt calendar name gt http server 8080 caldav public Katalog Folder kalendarz w folderze lt calendar gt publicznym http server 8080 caldav lt user gt User s default calendar Although this works for most clients this URL is not recommended Dla u ytkownik w Mac OS X iCal Adres sieciowy dla u ytkownik w Mac OS X Kalendarz iCal http server 8080 caldav W asna lista kalendarza u ytkownika http server 8080 caldav lt other Listy kalendarza innego uzytkownika user gt http server 8080 caldav public Lista folderow publicznych The format and capabilities of iCalendar and MAPI recurrence types are very different The conversion of this information is not always the same or not even possible at all at times Following is a list of known recurring appointment types that cause problems Recurrence type Description Monthly every day of a week Convert to weekly every day of the week Yearly every day of a week in month x Not supported 19 Rozdzia 7 Konfiguracja kalendarza u ytkownika Client przy u yciu CalDAV i iCal Notatka The lt other user gt or lt user gt lt calendar gt is only
22. reachable if the correct permissions are available Please make sure the user has not only the appropriate calendar permissions but also Folder visible permissions on the mailbox of the other user Notatka Klient Mac iCal jest kompletnie przetestowany i wspomagany do wersji 10 5 6 7 1 Klient Mac OS X iCal 1 Rozpocznij iCal w Finderze kliknij Dalej gt Aplikacje gt iCal 2 Naci nij iCal z menu i wybierz Ustawienia MB Gleb File Edit Calenda About iCal Preferences Services Hide iCal Hide Others 3H Show All Quit iCal Rysunek 7 1 Menu dropdown iCal 3 Naci nij by stworzy nowe konto 80 Klient Mac OS X iCal A eee eee eee eee eee ee ee eee eer eee ee POD Sy Description Username UserX Password azanaaaa Rysunek 7 2 Szczeg y konta Wype nij szczeg y konta Dodaj adres serwera http server 8080 caldav Kliknij na Dodaj aby znale kalendarze u ytkownika Description Username Userx Full Name Calendar Suyi Guo Refresh calendars Availability Availability is not supported on the server for this account Rysunek 7 3 Konto zostato utworzone 81 Rozdzia 7 Konfiguracja kalendarza u ytkownika Client przy u yciu CalDAV i iCal 7 2 Poradnik dla klienta Sunbird 1 Wystartuj klienta Sunbird 2 Kliknij Plik w listwie menu i wybierz Nowy kalendarz 3 Wybierz opcj w sieci
23. same accounts for hyphenated words like part time Searching for this will give all results matching either part or time Only searching for lt part time gt will give only resulis matching both words 5 4 Restoring deleted items Because Zarafa uses a so called Soft Delete system items removed from view in Outlook can still be restored This can be done by selecting Tools gt Recover Deleted Items FU Recover Deleted Items SE zj xl Mesias Delete Sela o DeletedOn From Recevwed Rysunek 5 9 Recovering deleted items Select the Items which need to be recovered and click on the Restore button to restore the items to the folder they were deleted from Most items will be restored to the Deleted Items folder If Delete is selected the items will be truly removed from the server and these items can no longer be recovered The server has a lifetime on these items so after a set period of time the items will be removed 5 5 Free Busy updates When new appointments are created in the calendar the Zarafa client will update the Free Busy information This update will occur some time after the appointment was saved or when Outlook is closed Other users will not directly see this change in their Free Busy overview 63 Rozdzia 5 Using Outlook When an appointment is created it is possible to invite other people If other users are added the overview will be updated to show the Free Busy times of the user
24. user impersonate as himself 2 4 1 4 Saving an email to drafts Saving an email is possible by clicking the Save a floppy disk icon After saving the email it is stored in the Drafts folder Another option is to automatically save an unsent email This option is available under the Compose Mail tab in the settings window To do this check the option Autosave unsent every X minutes and set the number of minutes that mails will automatically be saved This is only applicable when the email isn t sent yet 2 4 2 Inline images From ZCP version 6 30 0 the WebAccess has the ability to add inline images in mail messages To add an inline image click on Attachments and select an image If the HTML format is being used see Compose mail in this format in Settings Compose mail tab the inline image functionality is enabled A light blue cross icon will appear beside the attachment as seen in Rysunek 2 12 Light blue cross icon to insert the image as a inline image Click on the blue cross icon to insert the image in the mail body as shown in Rysunek 2 13 Example of an Inline Image The inline image will inserted at the last cursor position Create E Mail A aa aa O RA REA EN e A E CAR POCZET A RA NN US CAE O ER MRS OW z it EA wiry PW Sine Dae PIES EHP THIEN TIE TIP TP A HEP HT PATTIE NTT HIE PTE A TIFIE NTT IE ETAT TENT A Ste Poe P lt EEN CA FAET AT Tf PM Per Sree Ce EERE ia Pe i A e B jem Elo 2 8 e dl opti
25. 0207 NO ACCESS MESSAGE AW od naa i Rawa adi Ao S 25 2 7 6 Cumulative free busy informalion eueaeae ae aw awa waw aw uwaa aaa aaa aaaaaa wawa wia zezeze wiazanie 26 2 7 7 Create or delete an appointment a sueaeae ae ae aa aa aa ececececesececeeeeeeeeeeeeananaes 26 21 05 MOVING ADDONIMENE cn a 27 2 7 9 Changing zoom level acc re 27 2 7 10 Changing number of displayed days ocococccoccccccccocononononenonononononononononononononos 28 2 Fall BROWSE time DER J errara eaa iaa Na a r ACE a Sa Neus 0d 28 2 0 Ta KS A ane once ra dA RO AE eee ae 28 0 1 RECUTENCE IN TASKS zt RON ao le alee ae a ee 29 A A AA A A A ath akc AA 30 23d COMACIS a dd 31 Z9 Cale NEW CON A a A ZA 31 2 022 Detaled COM ACIS ee caida 32 2 MOS IDISMHIDUTION SS it e fed 34 2 10 1 Creating new distribution IISTS cococococnononoconoconononononononononenoncnoncnnananonos 34 2 PUBIC FOMer EAVOUNIES us ii taki 35 212 RUC A O A aoe a 36 ZO SUING Sick nie iran ria 39 213 de The PrelerenceS darze el O 39 2 132 ME COMPOSE MAF LOD Eno O AE AAA AE ACE LEA 40 Zarafa Platforma Kolaboracyjna 215 3 TNE OU Ol OMS TAD ois idac EW AAAA A GO A WAGA RAA 2152 ENO C aenda talar tte 2 135 TING AGOlESSOOOK TAD orania aaa a aa ae aaa Pad EBK 2 130 PMCS SMONCUIS LAO aaa 214 FILEJOCGEXENSIONS A R A GA a ai eee ee 2 14 1 Zarafa Attachment Drag n Drop Extension eaea aaa a aaa aaa kaka aaa ak aa zana ii
26. 13 Odicne Ta johr rr OCC Subjact i oi Tatr area con onho rareta tome Jol n zerata john tars aaraa caT i Rysunek 2 9 Automatic Suggestions Rozdzia 2 Using the Zarafa WebAccess 2 4 1 2 Attachments You can attach files to your message by clicking the Attachments button in the Create E Mail screen A window will open which allows files to be uploaded From ZCP 6 50 up it is possible to upload multiple attachments at once Prior versions of ZCP only allow the upload of one file at a time To upload multiple files at once Adobe Flash has to be installed in the browser 2 4 1 3 Set the sender address from field It is possible to set the FROM address of emails before they are sent This field can be found above the TO field as shown in Rysunek 2 10 Selecting a from address When no address has been selected the default address is used aru B F al ay t 4 a eme Frumi O z a dave Cor a us LL dar Eos jr EOS COFACE oem wT Rysunek 2 10 Selecting a from address Notatka Please note that the FROM field is only displayed when FROM addresses have been set in the settings dialog Frem Email Addr ecetes Sel FROM er tal addresses Janz Doe janedc eta arete con habia In gjah he IHS LUFIE a Rysunek 2 11 Adding From Addresses Sy WANE Please contact the systems administrator if the following bounce message is returned when sending from a d
27. 25 07 12 53 34 95kb Y gt Trash hanal IT EN Miann an all Intel Yaan minbamal Tua MALTA NIT AT AAA E dle vr EJ Rysunek 2 21 Searching Options The seach bar allow a user to enter a search query and choose where to search For example if a user remembers just a part of a message s subject he can select Subject from the pull down menu After the query is keyed in the user should click the Search button binoculars icon on the seach bar or press the enter on the keyboard As shown in Rysunek 2 22 Search Result the email list is updated with the results of the search query Zarafa Webacces 5 New X 43 m g Reply Gl Reply All gg Forward Search Folder list Inbox All folders o search Subject or Sender tor startrek Search Clear AS Inbox t B 8 From Subject Received Y Size l 2 Raw STARTREK COM TNG at 20 Star Trek convention news Doohan memorial and mor Tue 05 01 07 20 04 17 59kb 7E Contacts A STARTREK COM Movie news new column and iTunes all on STARTREK COM Tue 03 27 07 17 17 05 47kb Y Y sic 3 STARTREK COM STAR TREK XI The Latest News Fri 03 02 07 17 05 16 48kb Y 5 gt kal Q STARTREK COM Star Trek Recommends Save 10 on Everything in the Store Tue 02 20 07 16 31 22 94kb Y Palin STARTREK COM Star Trek on iTunes Remastered news and more Tue 02 06 07 18 18 31 60kb Y e soumia STARTREK COM Star Trek Recommends Save 10 Tue 01 23 07 22 12 20 91kb Y Junk E mail N
28. 61 Rozdzia 5 Using Outlook All Folders Open Open in Mew window Send Link to This Folder Advanced Find Rename Inbox Robbert Monna Mew Folder Add to Favorite Folders Process All Marked Headers Process Marked Headers Open Outlook Data File Close Inbox Robbert Monna Properties For Inbox Robbert Manna Rysunek 5 7 Folder Properties selection 2 Select Properties gt click Advanced gt select the tab Advanced in the Zarafa server dialog window farafa Outlook Sharing General Advanced Mailbox Add Remove Annuleren Toepassen Rysunek 5 8 Zarafa server dialog 3 Click Remove to remove or Add to add a mail box After clicking Add select a user to add his her store and let the store appear in the folder list of Outlook 62 Searching in Outlook 5 3 Searching in Outlook A search executed in Outlook will query the database of zarafa search zarafa indexer in Zarafa 6 40 x 7 0 x To enhance the search results Outlook will divide certain words in individual tokens depending on the language set in the language bar of Windows For example searching for the word Sauermann or Dauermann in a German system These words will be split into mann and Sauer Dauer In a Dutch system the name Timmermans will be split to mans and Timmer To only search for the whole word the search term has to be endorsed in angle brackets lt and gt The
29. ACHINE SOFTWARE Clients Mail Zarafa Web Client Protocols mailto DefaultiIcon windir zarafa ico HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client Protocols mailto shell HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client Protocols mailto shell open HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client Protocols mailto shell open Xcommand rund1132 exe url dll FileProtocolHandler http lt ZARAFA_WEBACCESS_ADDRESS gt index php action mailto to l HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client shell HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client shell open Zarafa Web Client HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client shell open command Q rundll32 exe url dll FileProtocolHandler http lt ZARAFA_WEBACCESS_ADDRESS gt index php action mailto to 1 HKEY_LOCAL_MACHINE Software Classes mailto EditFlags hex 02 00 00 00 URL Protocol Q URL MailTo Protocol HKEY_LOCAL_MACHINE SoftwareiClassesimailtouDefaultIcon windir zarafa ico HKEY_LOCAL_MACHINE Software Classes mailto shell HKEY_LOCAL_MACHINE Software Classes mailto shell open HKEY_LOCAL_MACHINE Software Classes mailto shell open command rundl132 exe url dll FileProtocolHandler http lt ZARAFA_WEBACCESS_ADDRESS gt index php action mailto to 1 For current user only Windows Registry Editor Version 5 00 HKEY_CURRENT_USER SOFTWA
30. Create new appointment with invitations and free busy status 1 Select the folder Calendar 18 Create new appointment with invitations and free busy status 2 Select the button New to create a new appointment A dialog as shown in Rysunek 2 26 New Appointment pops up Appointment Boo IRE Psar 2 Recurrence invite attendees Po XK prs Appointment Scheduling Subject sales meeting Location Delft Label More ka Start time 06 10 2008 EN 14 30 A End time 06 10 2008 EH isco El eminder minutes LISY us Busy wt Remind 15 minut A Stat m Attachments Private CI Rysunek 2 26 New Appointment 3 Insert a subject for the appointment and optinally a location 4 Select a start and end time for the appointment 5 Optional Enable the reminder option this will trigger a reminder pop up see Rysunek 2 27 Reminder dialog before the appointment starts The time interval between the reminder and the appointment is adjustable in the field next to the reminder option When it is time for the reminder to pop up the Zarafa WebAccess shows a list of these reminders with buttons to Open the item Dismiss the item Dismiss All items or to Snooze the reminders by a given time Pop ups need to be allowed by the browser to see reminder pop ups Often this needs the domain name of the Zarafa WebAccess to be whitelisted for pop ups in the browser 19 Rozdzia 2 Using the Zarafa WebAc
31. Day buttons merely move the time line by a single day EEE EAS Rysunek 2 40 Buttons for changing time period 2 8 Tasks In the task folder a to do list can be created and managed A task is created with the following steps 1 Select the folder Tasks 2 Use the button New to create a new task A New Task dialog will be opened as shown in Rysunek 2 41 New task window IE j 2 gt ave amp Recurrence iu Assign Task HA yo A tele ee Due Date Mone o Statue Not Started EJ Start Date None a Priority Mormal Ka Complete 0 2 F Reminder EG OWE anand Attachments Private Rysunek 2 41 New task window 3 Fill in the preferred fields The fields in this window are comparable with those in the New Appointment dialog 4 Use the Save button to confirm The task can now be found in the task overview Alternatively new tasks can be created directly from the Tasks overview see Rysunek 2 42 Task overview Right below the tool bar the fields for creating a new task as shown Simply enter the field for a new task directly into these empty field and save it with the ENTER key 28 Recurrence in Tasks M Subject Due Date Owner F gt Hilde Test E ats KARR PSA PRZ 7 AT NM EE mn NEERI ERIEN EIEEE Rysunek 2 42 Task overview 2 8 1 Recurrence in Tasks Task Recurrence Recurrence pattern Z pa Daily Every i week On Mee Monetary
32. Exchange 87 Rozdzia 8 Konfiguracja platform przenosnych mobilnych ill NLKPN 5 14 54 E ELE E CELETTE IT A Pu a ft gS E AS F Pa eth RAA Sr St AE W AA ta r settings Ma A Accounts GMail Mail gt Add Account Show 100 Recent Messages gt Preview 3Lines gt Minimum Font Size Medium gt Show To Cc Label Ask Before Deleting Rysunek 8 5 Ustawienia dla poczty kontakt w kalendarzy aii NLKPN Kema LNT ae LE mail Add Account A d Rysunek 8 6 Wybierz protok dostawc 88 Konfiguracja oparta na iPhone 3 Wybierz zezwolenia dla u ytkownika a potem Dalej iii NLKPN 5 Cancel 14 55 Exchange Email john zustomer com Domain Optional Username john Password eeeseeeeeses r k Description john zustomer com Rysunek 8 7 Ustawienia uzytkownika 4 Urz dzenie postara si skontaktowa z serwerem Je eli serwer nie jest ten sam jak zustomer com po czenie si nie uda Je eli serwera nie skonfigurowano dla po cze SSL po czenie r wnie si nie uda W iPhonie SSL ustawione jest standardowo 5 Wy wietlone zostanie nowe pole w opcjach serwera Serwer Podaj prawid owy adres serwera lub adres IP je eli jest to potrzebne 89 Rozdzia 8 Konfiguracja platform przenosnych mobilnych ill NLKPN 5 14 56 3 Cancel E
33. KEY_CURRENT_USER Software Classes mailto shell HKEY_CURRENT_USER Software Classes mailto shell open HKEY_CURRENT_USER Software Classes mailto shell open command rundl132 exe url dll FileProtocolHandler http lt ZARAFA_WEBACCESS_ADDRESS gt index php action mailto to l 2 15 2 1 Installing the reg file 1 2 Open a text editor like Notepad Insert the desired registry key where lt ZARAFA_WEBACCESS_ADDRESS gt should be replaced by the url of your Zarafa WebAccess In the Start Menu hit Run enter regedit and hit Ok Import the just created registry key In Outlook 2003 2007 go to Tools gt Options gt Other gt uncheck Make Outlook the default program for Email Contacts amp Calendar In the Start Menu hit Run enter windir and hit Ok The default Windows folder will be opened Copy and paste zarafa ico into the folder The icon can be found on the server in the following folder webaccess client layout img favicon ico 2 15 3 Linux 1 Make a new script file mailto sh 46 2A Adding Zarafa WebAccess as mailto handler in Firefox Put the following lines in the file bin bash ADDRESS echo 1 cut f 2 d Logs this to syslog just helps to make sure it is working properly logger Opening Zarafa mail client addressed to ADDRESS firefox http lt SERVER gt lt USER gt webaccess index php action mailto amp to ADDRESS Replace http lt SERVER gt
34. NAA Teen MA LO pe RAAT Aah a a itis tees be do em z 15 gt J hastens PEP er er OH th rite HEN ee htt tert OPEN tht AA ASADAS AA ASAS HTE MZ KE ere rhe meet a Ha Li yaa eer NAS a te oe orate ij Display Mame Function Company Webpage File as SENS se IM Address Phone numbers Additional Information Use this address for mailing Attachments gt Private C C Eonia Rysunek 2 46 Details of a contact In the Contact window buttons are available instead of labels click a button to show the details for that particular field Screenshots of the detailed dialog boxes for Full Name Rysunek 2 47 Name details dialog Phone Number Rysunek 2 48 Phone details dialog and Address Rysunek 2 49 Address details dialog are shown below Name details Title O First Klaas Middle Last Jansen Suffix Sri r unclear Cancel Rysunek 2 47 Name details dialog 32 Detailed Contacts Phone details Country Region Code 31 City Area code 015 Local number 123456 Extension Ok J _ Carel Rysunek 2 48 Phone details dialog Address details Hooftstraat 69 Street City Delft State Province Zuid Holland ZIPiPostal code 2524HT Country Region Netherlands Ed Show this again when address is incomplete or unclear Ok Jl Cancel Rysunek 2 49 Address details dialog There are three types of address fields Home Business
35. Nazwa produktu 7 1 build 43630 Zarata Platforma Kolaboracyjna instrukcja dla u ytkownika Zarafa Platforma Kolaboracyjna Nazwa produktu 7 1 build 43630 Zarafa Platforma Kolaboracyjna instrukcja dla u ytkownika Wydanie 2 0 Copyright 2014 Zarafa BV The text of and illustrations in this document are licensed by Zarafa BV under a Creative Commons Attribution Share Alike 3 0 Unported license CC BY SA An explanation of CC BY SA is available at the creativecommons org website In accordance with CC BY SA if you distribute this document or an adaptation of it you must provide the URL for the original version Linux is a registered trademark of Linus Torvalds in the United States and other countries MySQL is a registered trademark of MySQL AB in the United States the European Union and other countries Red Hat Red Hat Enterprise Linux Fedora and RHCE are trademarks of Red Hat Inc registered in the United States and other countries Ubuntu and Canonical are registered trademarks of Canonical Ltd Debian is a registered trademark of Software in the Public Interest Inc SUSE and eDirectory are registered trademarks of Novell Inc Microsoft Windows Microsoft Office Outlook Microsoft Exchange and Microsoft Active Directory are registered trademarks of Microsoft Corporation in the United States and or other countries The Trademark BlackBerry is owned by Research In
36. RE Clients Mail Zarafa Web Client Zarafa Web Client HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web ClientuDefaultIcon windir zarafa ico HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client Protocols 45 Rozdzia 2 Using the Zarafa WebAccess HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client Protocols mailto URL Protocol HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client Protocols mailto DefaultiIcon windir zarafa ico HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client Protocols mailto shell HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client Protocols mailto shell open HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client Protocols mailto shell open command rundl132 exe url dll FileProtocolHandler http lt ZARAFA_WEBACCESS_ADDRESS gt index php action mailtogto 1 HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client shell HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Clientishelllopen Zarafa Web Client HKEY_CURRENT_USER SOFTWARE Clients Mail Zarafa Web Client shell open command rundl132 exe url dll FileProtocolHandler http lt ZARAFA_WEBACCESS_ADDRESS gt index php action mailto to l HKEY_CURRENT_USER Software Classes mailto EditFlags hex 02 00 00 00 URL Protocol URL MailTo Protocol HKEY_CURRENT_USER Software Classes mailto DefaultiIcon windir zarafa ico H
37. Rozdzia 7 Konfiguracja kalendarza u ytkownika Client przy u yciu CalDAV i iCal New Calendar Use SSL Username USErA Color L Copy calendar contents locally for offline operation vj Mark as default calendar 63 Cancel KB Rysunek 7 7 Szczeg y dla CalDav 84 Konfiguracja platform przeno nych mobilnych Ten rozdzia opisuje jak skonfigurowa software Z Push do synchronizacji PDA i telefon w kom rkowych z rozwi zaniem opartym o serwer Z Push jest dostepny jako projekt open source na Sourceforge http Z push sourceforge net 8 1 Wprowadzenie do Z Push Software Z Push pozwala u ytkownikom z PDA i telefonami kom rkowymi synchronizowa w asne mejle kontakty terminy I zadania z kalendarzy bezpo rednio z kompatybilnego serwera poprzez wykorzystanie po czenia danych UMTS GPRS WiFi lub GSM Podane wskaz wki s oryginalnie wspierane przez Z Push e Apple iPhone and iPad e Windows Mobile 5 6 6 1 and 6 5 Windows Phone 7 and 7 5 e Nokia E N series with Mail for Exchange M4E e Nokia E series with built in ActiveSync Nokia Mail 2 Android Cupcake or Donut with third party tools like Nitrodesk Touchdown Android Eclair with Contacts and Calendar synchronization or third party tools Android Froyo Gingerbread Honeycomb Ice Cream Sandwich and Jelly Bean using the default ActiveSync client Microsoft Exchange ActiveSync type account or third party tools Black
38. Server you can set up your device to sync with it Learn more about synchronizing with a Server Rysunek 8 1 Wprowadzenie ActiveSync 2 Wpisz adres serwera bez podania http lub innej cz ci adresu sieciowego i ActiveSync Edit Server Settings g Server address myserver domain corn Mote This is the same as your Outlook Web Access server address C This server requires an encrypted 55L connection Cancel EJ Next Rysunek 8 2 Adres serwera 3 Podaj nazw u ytkownika i has o domena musi by podana ale jej nazwa nie jest u ywana w ramach Z Push wi c po prostu wpisz domen lub ka dy innych przypadkowy tekst Wybierz zachowaj has o je eli automatyczna synchronizacja jest zamierzona 86 Konfiguracja oparta na iPhone ActiveSync er Tye Edit Server Settings ed User name LISET Save password required For automatic sync Rysunek 8 3 Szczegoly konta 4 Wybierz kt re urz dzenia maja by synchronizowane e rl Edit Server Settings ed i ActiveSync Choose the data you want to synchronize vE Contacts Calendar E mail Tasks Rysunek 8 4 Opcje synchronizacji 5 Kliknij Zako cz i rozpocznij synchronizacj poprzez naci niecie Sync 8 2 2 Konfiguracja oparta na iPhone Podane kroki s przeznaczone do konfiguracji dla iPhone 1 Otw rz Ustawienia i wybierz Poczta kontakty kalendarze 2 Wybierz Dodaj konto a potem Microsoft
39. Tuesday wednesday Thursday Month Friday L Saturday il Sunday Yearly M Regenerate new task 1 week s after each task is completed Range of recurrence RORY Start 20 01 2010 FE 8 No end date End after 1 Ll OCcurrences O End By 280 210 FA Lance Remove Recurrence Rysunek 2 43 Task Recurrence 2 8 1 1 Add Change Recurrence in a Task Only the owner of a task can change the task in a recurring task 1 Select Recurrence from menu in task dialog shown in Rysunek 2 41 New task window This pops up a recurrence dialog as shown in Rysunek 2 43 Task Recurrence 2 Select the frequency Daily Weekly Monthly Yearly of recurrence 3 To specify when the task repeats do one of the following e Repeat the task at regular intervals Click on options given on the right side of Recurrence pattern to recur the task on specific intervals e Repeat task at interval after the date it is completed Click Regenerate new task and fill the interval in the box 29 Rozdzia 2 Using the Zarafa WebAccess Recurring tasks appear one at a time in the task list When user marks one occurrence of the task complete the next occurrence appears in the list 2 8 1 2 Remove Recurrence from a Task 1 Open the recurring task 2 Click Recurrence from menu in task dialog 3 Click Remove Recurrence as shown in Rysunek 2 43 Task Recurrence 2 8 2 Task Requests In addition to creating task
40. ZCP s Community Edition Several closed source components exist most notably e the Zarafa Windows Client providing Outlook integration e the Zarafa BES Integration providing Blackberry Enterprise Server connectivity e the Zarafa ADS Plugin providing Active Directory integration and e the Zarafa Backup Tools These components together with several advanced features for large setups and hosters are only available in combination with a support agreement as part of ZCP s Commercial Editions Alternatively there is a wide selection of hosted ZCP offerings available This document the User Manual describes how to use ZCP from a user s view point 1 1 Scope of this document This manual is intended for users of the Zarafa Collaboration platform Users interact with this platform by several means e Microsoft Outlook and the Zarafa Windows Client e the Zarafa WebAccess our open source web based groupware solution and e various mobile platforms like BlackBerry Google Android Windows Mobile and Apple iPhone Using the Zarafa WebAccess In this section we describe how to use the Zarafa WebAccess the web based interface of the Zarafa Collaboration Platform ZCP In order to use the Zarafa WebAccess a fairly recent version of Mozilla Firefox preferred or Microsoft Internet Explorer is needed Currently the Zarafa WebAccess supports the most used features of Microsoft Outlook in a fairly comprehensive way Yet a web based
41. a folder like the storage size and the number of items in this folder For more details about the storage size use the button Folder size Here a list containing all subfolders in the folder including their individual storage sizes can be seen Rozdzia 2 Using the Zarafa WebAccess 2 3 Access to folders and calendars for other users Just like in Outlook the WebAccess allows sharing permissions to be set on folders To do so use the right mouse button to click on a folder and choose the Properties option then select the Permissions tab as shown in Rysunek 2 5 Folder Permissions Zarafa Webaccess 1 anew X iela z ea Folder list All folders 0 Properties Mozilla FireFox a 3 CE pa a E a I GE mmm H FA calendar General Permissions Contacts 2 Deleted tems nt van ons Y Drafts a soft Linux Linux Add Remove lus bericht soft Linux 3 bericht T Create items T Folder permissions aus oerion H ES Public folder M Read items Folder visible bericht create subfolders Linux Edit tems Delete tems z bericht o Mone None own own Cal C al Ok Cancel fi Ss pone Apache 2 059 Rysunek 2 5 Folder Permissions 2 3 1 Add a person Click on the Add button under the Permissions tab When the Address Book pops up select the person to give permissions to and click Ok This contact will then be added to the permissions list
42. and Other The drop down menu shown in Rysunek 2 50 Cascade menu to choose the address type is used to change between these addresses In this menu ticks are shown besides the address types indicating which addresses have been entered already Other Rysunek 2 50 Cascade menu to choose the address type Different types of Phone Number fields are available in the Zarafa WebAccess To change the Phone Number type use menu shown in Rysunek 2 51 Cascade menu to choose the phone type In this menu ticks are shown besides the address types indicating which phone number types have been entered already 33 Rozdzia 2 Using the Zarafa WebAccess General Assistant Name Business Full Name OA Function Business Fax Company Callback File as Car Phone numbers Business sm obiek _ Home JE Home Business Fax B Home 2 eee Mobile B Home Fax Addresses ISDN Business IE Mobile h Other C Use this address for mailing Oiher Fax Pager Attachments Attachments Primary Radio Telex Contacts TTY TDD Rysunek 2 51 Cascade menu to choose the phone type 2 10 Distribution Lists Sending a mail to a distribution list is done in the same way as sending a mail to a single contact Simply select the distribution list from the address list when adding entries to a TO CC or BCC field After selecting the distribution list all mailaddresses will be placed in the chosen h
43. arafa WebAccess should be added as an application to handle mailto links Click the Add Application button Next time mailto link is clicked a screen will appear allowing the preferred mail client to be picked Select the Zarafa WebAccess and possibly check the box next to Remember my choice for mailto links then click OK From now on the Zarafa WebAccess will directly be used when clicking mailto links in Firefox Please note that a user needs to be logged in or make use of Single Sign On for it to work smoothly 47 Rozdzia 2 Using the Zarafa WebAccess 2 16 Quirks 2 16 1 Firefox specific Since Firefox 4 0 some alert messages may popup from the main window instead of in the message dialog Although the alert message can handled in the other window it may be confusing why the browser isn t responding To revert the alert message behaviour to separate windows the Firefox configuration needs to be altered To do this open a new tab or window in Firefox and type about config in the url bar Filter on prompts to find the correct option Change the value of prompts tab_model_enabled from true to false Alert popups will now be separate windows again 48 Separate WebApp manual Nota Zarafa WebApp has moved to its own WebApp User Manual and is no longer part of the general User Manual http doc zarafa com trunk User_Manual_WebApp en US html single 49 50 Skonfiguruj Outlook u ywaj c klienta
44. be 2 4 3 1 Delete email There are several ways to delete email They are e Via the delete button on the keyboard e Via the delete button in the right mouse button menu as shown in Rysunek 2 15 Context menu from a mail message e Via the red cross button in the top bar of the webaccess 2 4 3 2 Move email To move a single items it is most convenient to simply drag the item to its new location Place the mouse cursor over the item to be moved click and hold the left mouse button Continue to hold the button down while moving the mouse cursor until it is over the folder the message needs to be placed 13 Rozdzia 2 Using the Zarafa WebAccess 5 Mew e 43 reply yl Reply All gy Forward Folder list Inbox Al folders oo tE From Subject Inbox Speurders nl Ainnen bij speurders nl 3 Calendar g AA E Contacts gt Speurders do o Arm Minnen bij speurde ERIC i Deleted tems i sa NOSA T I IRA a RA ee a o T Drafts A A az a pa Inbox a naa ONSI Journal Ej m eee eee o eee ee eee Ti Junk E mail 68 a T T y ect pel Motes 2 5 a i 158 Outbox E z L Sent tems AA o Se Tasks Rysunek 2 16 Moving Email Notice that the folder names under the mouse cursor are highlighted while moving This highlighting marks the folder where the message will be placed when releasing the button To move multiple items first select all the items only items that are currently visible can be
45. berry PlayBook e other ActiveSync compatible devices The devices can be synchronised because the Z Push module emulates a MS Exchange server on the server side allowing users to synchronise without installing specialised synchronisation software on their devices 8 2 Ustawienia dla urz dze przeno nych Jest to taki sam przypadek jak zwyk e dodanie serwera Exchange do list serwera ActiveSync poprzez specyfikacj adresu IP dla serwera Z Push Apache de aktywacj SSL chyba ze SSL ju zosta o ustawione na serwerze Apache ustawienia odpowiedniej nazwy u ytkownika amp has a domena jest ignorowana wystarczy specyfikowa domen lub inn przypadkow linijk oraz nast pnie przej cie przez standardowe ustawienia ActiveSync Jak urz dzenia przeno ne zosta y zsynchronizowane powinno by mo liwe by synchronizowa dane dla tych urz dze poprzez zwyk e klikniecie na przycisk Sync w ActiveSync 8 2 1 Konfiguracja oparta na ActiveSync Poni sze kroki s przeznaczone dla komputer w kieszonkowych ale mimo to mo na je wykorzysta w przypadku WM 5 6 lub Mejl dla Exchange dla Nokii 85 Rozdzia 8 Konfiguracja platform przenosnych mobilnych 1 Otw rz ActiveSync i wybierz ustaw swoje urz dzenie do synchronizacji i ActiveSync Tp Az X To sync with a desktop computer install Activesync on your computer and then connect this device If your company supports syncing directly with its Exchange
46. by the recipient address or based on if the message has only been sent to me These criteria can be combined to match messages more specifically The buttons behind the input fields to open the Address Book to select an email address Sy WANE All the criteria filled in must be fulfilled in order for an email to be seen as matching the rule While it is possible to combine the Sent to Contact or distributionlist and the Sent only to me criteria they can potentially contradict each other thereby rendering the rule useless Finally the action must be picked This speaks for itself When setting the move or copy action the destination folder must be specified by clicking on the underlined text 38 Settings When finished close the dialog by clicking the Ok button To save the rule the Rules overview dialog must also be closed by clicking Ok 2 13 Settings In the bottom right corner of the Zarafa WebAccess to the left of the log out link resides a settings link by which the Settings dialog can be opened The Settings dialog contains 6 tabs the follwing sections cover each of the tabs 2 13 1 The Preferences tab Ej SAVE Q Close General Language English gt Color theme default p New mail check timeout 5 minutes gt Automatic logout After 60 minutes y Folder Options startup folder Last opened folder Number of tems to display per page 100 Iw Reading pane visible Rysunek 2 58
47. cccononononononononononoss 72 5 13 3 Categorise items and sort by category ococococococococonoconononononononenononencnnanananos 73 5 14 Mall expiration dale sce estas ee hath OAK Ea Aa dade vee a 73 6 Skonfiguruj klienta mejlowego z IMAP i POP3 75 Oil KOMNGUFACJA KIEA titi iaa 15 SL Mozia TRUC SD cat a O tacit iaa ai A ADA 15 Ozea WINCOWS Maltese Ona A W l tay OO eet eee eee 76 7 Konfiguracja kalendarza uzytkownika Client przy uzyciu CalDAV i iCal 79 Fede IMENT WAC OS Xe WG ON rias 80 4 2 Poradnik Gla kienta SUNIDING virus is ipods 82 SaBalSzZa KOMIiIgGUrACJA Mea a 83 8 Konfiguracja platform przenosnych mobilnych 85 9 1 Wprowadzenie dO Z PUSI cis i Ezd cat ii eee 85 8 2 Ustawienia dla urz dze przeno nych cc cece ea aa aa aaa aan aa aaa kak aaa nakaz zana nawak zana naa az ik ai 85 8 2 1 Konfiguracja oparta na ActiveSync u eu aaa aaa aa aaa aaa aaa ak ak ak ak aa zana zaraza zaraza Ga0A 85 8 2 2 Konliguracja Oparta NaJPNONE ts ds 87 vii vill Introduction The Zarafa Collaboration Platform ZCP combines the usability of Microsoft Outlook and Exchange with the stability and flexibility of a Linux server It features a rich web interface the Zarafa WebAccess and provides brilliant integration options with all sorts of clients including all most popular mobile platforms Most components of ZCP are open source licensed under the AGPLv3 can therefore be downloaded freely with
48. cess Reminders Th work meeting 17 minutes overdue de ames snooze Ia 5 minutes v Snooze Rysunek 2 27 Reminder dialog 6 Using the button nvite Attendees one can send a meeting request as shown in Rysunek 2 28 Meeting request To add attendees simply add their email addresses The email addresses need to be separated by a semicolon By clicking the To button contacts can be selected from the Address Book The attendee will receive a meeting request which the attendee can Accept accept as Tentative or Decline alternatively the attendee can also Propose New Time for that request 20 Create new appointment with invitations and free busy status Meeting iSend Ejsave LSI P Recurrence Cancel invitation 1 2 Appointment Lucas Test lt Lucastunit ztest ni Subject sales meeting Location Delft Label Mone ka Start time 06 10 2008 E End time 06 10 2008 2008 m o 15 00 F Reminder 15 minutes Busy Status Busy w Attachments LJ All Day Event a Rysunek 2 28 Meeting request By opening the tab Scheduling the free busy times for multiple people are shown see Rysunek 2 29 Scheduling FreeBusy On this tab colleagues can be invited Add a name an overview is showing exactly when a specific person is busy out of the office or available If an attendee has proposed a new date or time for a
49. ched Zarafa Mode U ytkownik kt ry pracuje na serwerze terminala 4 3 Konfiguracja zaawansowana Od wersji 6 20 mo liwe s dwie dodatkowe opcje kt re maj na celu ulepszy po czenie do serwera Zarafy Zarafa Outlook Sharing eS x General Connection Advanced Proxy IY Use prosyzeryer Proxy server A Port 8080 Username fos LT TLI Connection w Use compression fao Seconds Until Server Connection timeout cancel toy Rysunek 4 1 Ustawienia po czenia 4 3 1 Ustawienia proxy Je eli serwer Zarafy jest jedynie dost pny poprzez serwer proxy to jest mo liwy dost p do informacji serwera proxy i ustawie klienta 54 Inne ustawienia po czenia 4 3 2 Inne ustawienia po czenia Mo liwe do konfiguracji s dwa inne ustawienia po czenia Kompresja Wy cz t opcj je eli kompresja nie jest potrzebna Ta funkcja jest w czona jako ustawienie pierwotne Up yn czas po czenia z serwerem w zale no ci od jako ci po czenia mo liwa jest zmiana czasu up yni cia po czenia z serwerem Zarafy Jako ustawienie pierwotne aktywne jest 30 sekund 4 4 Public Folder Favourites To have a useful shortcut to the most used public folders use the Favourite folder that can be found under the public folders tree In order to add a folder to the Favourite folder right click on a public folder and select Add to Zarafa favourite folder In Outlook 2007 the Add to Favo
50. cj z Active Directory oraz e Narz dzia kopii bezpiecze stwa Zarafa Backup Tools Te komponenty w cznie z kilkoma zaawansowanymi dodatkami dla wi kszych instalacji i host w s dost pne jedynie w po czeniu z umow dla supportu jako cz wersji komercyjnych ZCP Commercial Editions Alternatywnie mo liwy jest szeroki wyb r rozwi za hostowanych przez ZCP Ten dokument jest instrukcj dla u ytkownik w kt ra opisuje jak korzysta z ZCP z punktu widzenia u ytkownika Tutaj znajduj si poni sze tematy e Integracja dla Outlooka podczas korzystania z klienta Zarafy dla Windowsa e korzystanie z interfejsu sieciowego z Zarafa WebAccess e po czenie z CalDAV i iCal dla aktywnych klient w oraz e synchronizacja mobilnych platform jak BlackBerry Google Android Windows Mobile i Apple iPhone A http www zarafa com content community http www zarafa com content editions 1 Introduction 1 TAs SEODe Orts docume kola RT a GA Aida N OWAK 1 2 Using the Zarafa WebAccess 3 ZLY Yo VS GAS i ER Zaz ol OE een eee eee eee PSS EIA 3 2 2 Ma agingIO dETS zawali ZE NOCE a WER yee eG ACAR OE OE PARE O 4 A NUN A E O EN 5 222 RESIZING DANOS ii 5 2 2 3 Empty deleted items folder cococococococococonononononenoncncnoncncononononononananananons 5 2 224 RESIO MOINS asi SANA RR AW aie see oe ees gee W gece 5 2 2 5 Marking all messages in a folder AS read ococococccocococococococonononcnnnnnn
51. e 2 Goto Options Format and choose Plain Text 3 Fill in the To field with the following syntax fax lt fax number gt where lt fax number gt is replaced with the actual phone number of the fax machine 4 Fill in the From and Subject fields as they will appear in the fax cover 5 Enter the mail body as for a normal mail message 6 Click Send id 9 2 gt Untitled Message Plain Text X Message BL Colors ca 0 o Request a Delivery Receipt ie A Fonts gt eae ie a x p hemes age i se Voting r p ave 5ent Delay ire r Effects Color Aa Rich Text Buttons ei o Item Delivery Replies To Themes Format More Options F Tracking Plain Text Format this message as plain text Plain text can be read by everyone but contains na formatting Rysunek 5 16 New fax item To be able to send fax messages an administrator needs to install software or adjust settings on the server Additional information for administrators can be found on the wiki article Fax server integration 5 12 Delegation Since Zarafa 6 20 two kinds of delegation are available Send on behalf and Send as In earlier versions only Send on behalf is available 5 12 1 Send on behalf of permissions Send on Behalf permissions if a user grants the appropriate permission to another user the latter can send items on behalf of the other user In this case an ema
52. eader field 2 10 1 Creating new distribution lists Select the Contacts folder the new distribution list has to be created in Select the option Distribution List from the New button on the tool bar A dialog as shown in Rysunek 2 52 New Distribution list window will open 34 Public Folder Favourites Distribution List hl e mb er Notes Mame Sales colleaques EJ Name E mail Lucasf uniti ztest nil Lukefbuniti ztest ni Private C Rysunek 2 52 New Distribution list window With the button Select Members contacts can be selected from the Address Book to add to the distribution list Alternatively the Add new button can be used to create a new contact that is added to the distribution list immediately New e mail address Rysunek 2 53 Add new address dialog With the button Remove selected contacts are removed from the distribution list Contacts are selected by single clicks in the lower part of the dialog Notes can also be added to the distribution list from the Notes tab 2 11 Public Folder Favourites The Favourite folder located under the Public Folders is a place where shortcuts to often used public folders can be stored To add a public folder to the favourites right click on that public folder and select Add to favourite folder A dialog as shown in Rysunek 2 54 Add to favorite folder window will appear It asks Fill in a name for the favourite folder by default the same name
53. eived date column 2 4 4 Searching To search click the Search button in the tool bar A seach bar see Rysunek 2 21 Searching Options will then be added to the WebAccess view to remove the search bar click the Search button again 15 Rozdzia 2 Using the Zarafa WebAccess Zarafa Webaccess New X 73 gj Reply ql Reply All a Forward 94 Search Folder list Inbox Al folders oh e Search Subject or Sender tor Search Clear a cal Sub Subject Received Y Size Calendar 2 der Thanks for joining Firefox Add ons Fri 05 04 07 08 52 02 S5kb 7 A Contacts a S a Send Schrijf u in voor TechNet Live op 16 juni Thu 05 03 07 16 06 25 118kb e 3 Deleted tems x ubject or sender To or ce TechNet Flash Windows Server Longhorn Beta 3 ls Here Thu 05 03 07 06 41 11 Y 5 a Drafts e administratiefthostinygpower r Betaling ontvangen Wed 05 02 07 17 48 08 9kb Vv z inbox Cy The VMware Team VMworld Save the Date September 11 13 Wed 05 02 07 10 15 05 ki 2 Journal l STARTREK COM TNG at 20 Star Trek convention news Doohan memorial and mor Tue 05 01 07 20 04 17 Y a Junk E mail A service biqdennis com Koninginnedag en BigDennis com viert mee Sat 04 26 07 14 10 04 Y Ta A Fri 04 27 07 08 31 26 2 Outbox Q Dit wil jij toch ook Thu 04 26 07 11 46 33 Y E sent tems 2 Nieuw TOMTOM One XL Wed 04 25 07 13 43 51 Y d Tans 61 Microsoft Microsoft MSDN nieuwsbrief Wed 04
54. enu as seen in Rysunek 2 18 Save Email as a File button should be used to do so 14 Searching gt Open B Save Email As a File Acdzem Test RE test 1 7 Print Cody kolenboer Rysunek 2 18 Save Email as a File button 2 4 3 5 Change email view 29 hew e US de igl Renk ig Reo l gi Forward Folder Ist rrr P Ber SpA i DE j 4 RESZTE E B Myj iks fi Sy g Term HRS E la ra tuandae 4 Mk Des El Son Les cendno Conlara Y AER u betes column Dadah 5 ai zl Late xd emceh i k 0 Aa Horma maling Partne r alewaeskr cf 0 Rysunek 2 19 Context menu form a mail view column In the Zarafa WebAccess the email view has a default layout a list of messages with a From and a Received colomn However like in Outlook it is possible to change the view by adding or removing columns To do so use the right mouse button to click on the header of the list for example on the From header field and select the Field Chooser option from the context menu A dialog that looks like Rysunek 2 20 Field Chooser will pop up Field Chooser Available fields Selected fields Categories Add F In Folder Modification 4 Delete Priority Icon Attachments From Subject Received Size Flag Status Rysunek 2 20 Field Chooser Additionally it is possible to sort the email list by selecting a specific column By default email is sorted by the Rec
55. er email account Local rules can still be performed manually by clicking on the Run rules now button in the Rules and Alerts dialog 5 9 Signatures Signatures can be set in the Options menu of Outlook It is important to note that signatures set in Outlook are separate from those set in the WebAccess It is neccesary to set the signature in both clients separately 5 10 Signing and encrypting messages Since Zarafa 6 10 it is possible to use S Mime certificates Certificates enables the use of digitally signing emails and or encrypting emails 66 Retrieving a certificate The description in this manual is the manual procedure An automatic way to recelve a certificate is to use Active Directory Services ADS The automatic method is not described in the client manual but will be described in the server manual 5 10 1 Retrieving a certificate In order to get a certificate a registration at a Certificate Authority CA is needed Muliiple possibilities are available one is to have the Active Directory AD act as a CA the other is to subscribe to an independent CA like CaCert http www cacert org 5 10 1 1 Certificates via AD The company s AD is configured to act as a CA 1 Open Internet Explorer 2 Goto the following URL http lt domainserver gt servcrt If the URL is different ask the systems administrator for the correct URL 3 Click on Request a certificate and on the next page on User Certificate t
56. ess User azarafa com Rysunek 2 60 Example Set from address e Edit signatures opens the signature dialog from where signatures for new mails or replies and forwards are managed See Rysunek 2 61 HTML signature signatures Signature for new messages TEST P Signature for replies and forwards ones E ae a Ce EJ ails fea Format Normal Font E Size Ws ab Ta zaj Bod MBX KE Business Development Zarafa Outlook sharing and Webaccess ee ad A PORTA OT ee eer AS p PE PA Rysunek 2 61 HTML signature 2 13 3 The Out of Office tab Here a user can mark himself in or out of the office The AutoReply message that is sent automatically in reply to all incoming messages can be specified on this tab as well To prevent flooding AutoReplies are only sent once per day to a specific email address 2 13 4 The Calendar tab e Start and End of workday specifies the part of the day that is marked as workday e Vertical size the vertical size of the calendar People with very large displays want to consider setting it to Large 41 Rozdzia 2 Using the Zarafa WebAccess Calendar resolution the smallest time block that appointments allign with e Default Reminder wheather or not reminders are added to appointments by default and if so how long before the appointment start the default reminder should occur These se
57. hronised the Inbox will be synchronised The most recent emails will be synchronised first During the initial synchronisation new email will not be received New email will be retrieved after the first synchronisation is finished or after Outlook is restarted during the sync Sending new email during synchronisation however will be done immediately 5 1 1 Sending email during offline use When email is sent during offline use the email will be kept in the Outbox To send the email when the connection to the server has been reinstated the Send amp Receive button has to be selected This action can be scheduled by configuring the Send amp Receive settings 57 Rozdzia 5 Using Outlook Send Receive Groups 4 Send Receive group contains a collection of Outlook accounts and Folders You can specify the tasks that will be performed on the group during a send receive Group Mame Send Receive when All Accounts Online and Offline ee ce ee ee Setting For group All Accounts Include this group in send receive FQ Schedule an automatic send receive every Perform an automatic send recejwe when exiting When Outlook is Offline Include this group in send receive FS a w minutes z lt losEzzzzj Rysunek 5 2 Send and receive settings 5 1 2 Limitations of working offline Things to consider when using Offline functionality Currently it is not possible to synchronise the favourite folders of
58. iai 2 14 2 Zarafa New Mail Notification Extension eaea aa aaa aaa aaa nana aaa waza za aa znana ana1i 2 15 Advanced Zarafa WebAccess configurations eaea ea aaa aaa aa aa aaa aaa aaa aaawakak ak ak iii 2 15 1 Zarafa WebAccess as default mail client ua ea aaa aaa aaa aaa aaa aaa nazi zi ai aca 2 15 2 WINOOWS io Zi Nei MN o PI 2 15 4 Adding Zarafa WebAccess as mailto handler in Firefox ocococccccococcccnccnnnnnos Z TO OUI Sate ta ane PERG Sale st Oe bt hala O EA CA ROA MK A 240 e at A N 3 Separate WebApp manual 4 Skonfiguruj Outlook uzywajac klienta Zarafa Windows 4 1 Instalacja klienta Outlooka rior topo WERE CET ADO AG Z Ali SEAN KIEM A on A NY Star Ulli OUI OO to li cos Laza TYD DOCENA OUUOOKA e a AEO at A A ONE rreri a NE 4 2 2DEIECLAL SIANUD a c A23 a AA AA A aah 4 2 4 Jaki tryb pracy jest najlepszy ooococococococococococococonononcncncncnccnonononanonncanannnnos 4 23 KONNGUIACIA Zaawansowana ni aida 4 21 USIaWienia DION rt dd ea eante 4 3 27 nne Ustawienia POCO AA PUDICCFOlJETFAVOUNIES sta iio 5 Using Outlook vi ok VV ONIKIING GIER ERN a iaa AA ORO aA 5 1 1 Sending email during offline use o oococccccccocococococococonononononnnnananannnnnnnonononons 5 1 2 Limitations of working offline secure a ee ee a ed A 5 2 Folaer Manaoement sintiera ia aa erica 5 2 1 The creation of a public folder ococococ
59. ifferent sender adress You are not allowed to send as the given user Since ZCP version 6 20 0 two kinds of delegation are available 1 Send on Behalf permissions if a user grants the appropriate permission to another user the latter can send items on behalf of the other user In this case an email or meeting request will be sent 10 with the following From field lt delegate gt on behalf of lt user gt Inline images 2 Send As permissions if the system administrator gives the rights to user B to send as user A the receiver of an email will not see that user B sent an email The receiver will only see user A in the From field Before ZCP version 6 20 0 user themselves where allowed to send on behalf of by entering the other users inbox By this method it was always explicitly visible who sent the email For example Pete enters the inbox of info and sends an email as the non active user info would result in pete example com on behalf of info example com Since ZCP version 6 20 0 it is possible to send emails as other users without the on behalf of part Due to security reasons the new send as permission is only configurable server side by the administrator This setting can always be overruled by the user itself and the old on behalf of permission can still be set by the user Keep in mind that delegation always overrules impersonation A user can always choose not to let another
60. il or meeting request will be sent showing it was on behalf of the other user The recipient will see in the From field something similar to _ lt delegate gt on behalf of lt user gt _ For example Pete enters the inbox of info and sends an email on behalf of the non active user info the following would be seen pete example com on behalf of info example com 1 http zarafa com wiki index php Fax_server_integration 69 Rozdzia 5 Using Outlook The option to add delegates is available in the Options menu of Outlook as seen in Rysunek 5 17 Zarafa delegates Options Preferences Mail Setup Mail Format Spelling security other Zarafa Delegates Delegates can send tems on pour behalf To grant permission to others to access pour folders without also giving them send on behall of privileges go to properties tor each folder and change the options on the Permissions tab Luis Test Add Permissions Rysunek 5 17 Zarafa delegates 5 12 2 Send as Send As permissions the system administrator can grant permission to user B to send as user A The recipient s will not see that user B actually sent it only user A appears in the From field See the Administrator manual on how to grant Send As permissions to users E Untitled Message Rich Text gt File Edit Send Format Tools Actions Help 20 0813 4 amp Bootes aa 2 3 0 B Insert Previous
61. indow will appear fill in the name of the category choose a color to represent it and optionally a shortcut key Click on OK and the new category will be automatically added to the available categories in the Color category window 1 Rozdzia 5 Using Outlook Lolor Categories X To assign Color Categories to the currently selected items use the checkboxes next to each category To edit a category select the category name and use the commands to the right C Green Category C Holiday 2 Orange Category F Purple Category F Red Category LJ Yellow Category Rysunek 5 19 Categorys in Outlook 2007 Add New Category Rysunek 5 20 Add category in Outlook 2007 5 13 2 Create a custom category in Outlook 2002 2003 1 Open a new mail and choose in the taskbar for options 2 Choose in this window message options for categories and then for Master category list 3 Type the name for the new category and add this with the Add button 4 After creating the category confirm with the OK buttons in the open windows 12 Message Options Message settings Sensitivity Mirrmal voting and Tracking SRIERONIGA al Use y Al Reque J Reque Delivery options Itemisi belong to these categor Available categories C Business Competition F Favorites Gifts Gpalsfobjectives Holiday Holiday Cards F Hot Contacts Ideas International C key Customer
62. is possible to set permissions per folder Every folder inherits the permissions of the folder it is located in Every item inherits the permissions of the folder it is contained in Before a folder can be added and viewed by other users the permissions have to be set correctly To accomplish this right click on a folder and choose Properties 3 Noah Test Fis Yuhooo Noah Test Fw Yuhooo All Mail Folders t Inbox klaas Test aj Deleted Items Open in Mew Window Advanced Find Properties Rysunek 5 3 Folder properties button Inbox Properties x General Home Fage Gutodrchive Permissions Name Permission Level enove Permissions Profile Create items Folder permissions Read items Folder visible Create subfolders Edit items Delete items C None None C Own C Own all All OK Cancel Epply Rysunek 5 4 Set folder permissions In the appearing dialog window different settings can be chosen regarding the properties of the folder The last tab window contains the permissions settings 59 Rozdzia 5 Using Outlook At the top is a list with users and the permissions which have been set After selecting a user the rights can be selected at the bottom Choosing a profile from the drop down list makes this easier by automatically selecting often used settings Users can be added and deleted with the two buttons below the user list F
63. l l Junk E mail thanks Shyam Select from 1d 4 Page 9 of 10 gt pl Subject Received Size r AAA Fri 09 07 2010 19 23 6kb Y a 1 R J Task Request dddddd Aa test Tue 22 06 2010 19 04 3kb ka E testing it should move to cas Tue 23 03 2010 15 51 4kb Y G gt Tue 23 03 2010 11 25 230kb 57 A oo Tue 23 03 2010 11 18 230kb A FA to ever 1 vied 14 07 2010 18 39 2kb 57 Five to ever 1 Fri 16 04 2010 11 47 Skb IR a to ever 1 Fri 16 04 2010 11 44 4kbi lies E tr Man 03 05 2010 19 10 2kb 55 G Undelivered Mail Returned to Sender Tue 13 07 2010 18 06 10kb To ae Rysunek 2 24 Attach Item Dialog It s possible to quickly forward e mail messages as attachments Right click the Forward Items column in the message list 2 Browse through the message list and select the items need which to be attached 17 Rozdzia 2 Using the Zarafa WebAccess Create E Mail A NN a item attached as Attachment S item attachment as Text in body Rysunek 2 25 New Mail with message items added as attachment Notatka Items can be attached as Text or as Attachment By selecting the check box as required by default items are added as Attachments Notatka Items can be quickly attached by doing a double click on selected items Attachments in the original e mail are not forwarded with the new text message 2 5 Calendar usage 2 5 1
64. l daj jak opisano w szczeg ach w Sekcja 4 2 1 Online 4 2 3 Cached Zarafa Mode Trzeci typ po czenia to modus cached Zarafa Dzia a on na podobnej zasadzie jak modus z cache dla MS Exchange Je eli ten typ pracy zostanie wybrany zawsze b dzie u ywany typ pracy offline Je eli po czenie sieciowe jest aktywne wszystkie tre ci w folderach u ytkownika b d synchronizowane do pracy w trybie offline Przy pierwszej konfiguracji profilu w Outlooku wymaga si aktywnego po czenia z serwerem Zarafy Po utworzeniu konta Outlook mo e by uruchomiony a foldery I przedmioty b d synchronizowane 53 Rozdzia 4 Skonfiguruj Outlook u ywaj c klienta Zarafa Windows Prosimy zwr ci uwag na limity korzystania z trybu offline jak opisano w szczeg ach w Sekcja 5 1 2 Limitations of working offline 4 2 4 Jaki tryb pracy jest najlepszy Tabela 4 1 Opcje typ w po cze Typ uzytkownika Typ profilu Zarafy Uzytkownik kt ry zawsze pracuje na tym samym komputerze w Online biurze Uzytkownik kt ry uzywa profil w roamingu i loguje sie z r znych Online jednak wybranych komputer w bez wgladu w ich foldery Uzytkownik kt ry zawsze pracuje na tym samym komputerze Cached Zarafa Mode ale przez po czenie remote z pododdzia u poprzez s abe cze internetowe U ytkownik kt ry korzysta z laptopa najcz ciej w biurze U ytkownik kt ry korzysta z laptopa najcz ciej poza biurem Ca
65. l settings 1 Goto Tools gt Options gt Security tab gt click Settings 2 Check if the field Security settings Name contains the S MIME settings for the email address Change Security Settings a x Security Setting Preferences Security Settings Mame My SIMIME Settings user zarafa com Cryptography Format s MIME M Default Security Setting For this cryptographic message Format M Default Security Setting For all cryptographic messages Security Labels ME Delete PassWord Certificates and Algorithms Signing Certificate C cert WoT User s Root CA ID 4 Choose Hash Algorithm SHAL Encryption Certificate C cert WoT User s Root CA ID 4 Choose Encryption Algorithrn aDE5 IM send these certificates with signed messages area Rysunek 5 15 Security Settings 5 10 3 Using the certificate After entering the certificate into Outlook it can be used to digitally sign outgoing emails or receive encrypted incoming emails When a new email or reply is opened two new icons will be present 4 the option to digitally sign messages and EN the option to encrypt the message contents and attachments 5 11 Fax Feature Since version 6 20 it is possible to send fax through Outlook 2003 2007 and a third party software such as Hylafax 68 Delegation In order to send a fax 1 Open the new e mail window by clicking the File menu selecting New and Mail Messag
66. league s calendar at all In case one does not have permission to create an appointment for a colleage an icon is placed after the colleague s name as an indicator In case one has no access to the calendar at all the entire time line for that user is marked red and a warning message appears as shown in Rysunek 2 36 No Access message 25 Rozdzia 2 Using the Zarafa WebAccess Conference La Place Hote 17 00 13 00 30 06 00 A Meeting Amsterdam 12 00 13 00 I Joe Blow Y 21 00 21 30 John Smith New Y You dont have permission to views this folder Rysunek 2 36 No Access message 2 7 6 Cumulative free busy information The row directly above the time lines see Rysunek 2 37 Free busy information for all attendees contains the cumulative free busy information of all users loaded in the Multi User Calendar The bar also shows whether the appointments are set as Tentative Busy or Out of Office Previous Day R Next Day Next Period E Load Group Add User A Remove user entnte sret Atot tetet Mte State Setet Taawa etat State Sama Aetat ia Steta Tata Tatara Bret rana tet meta Stet tenet etat ttar tia Meeting with custi E Meeting customer i Meeting Make follow BR Mark iHotel Company Company The office The 09 00 12 00 09 00 10 00 i 10 00 14 00 47 30 18 00 09 00
67. lt USER gt webaccess with base URL of the WebAccess Save the file preferably in the home directory then run chmod uog rwx mailto sh from the same directory Now type gnome default applications properties on a console or go to System gt Preterences gt More Preferences gt Preferred Applications Open Mail reader and set it to a custom action that looks like home lt USERNAME gt mailto sh s 2 15 4 Adding Zarafa WebAccess as mailto handler in Firefox When clicking an URL of an email address a mailto address in Firefox it will try to open a mail client Firefox has a list of possible mail clients to use with the possibility to pick a default To use the Zarafa WebAccess to handle mailto URLs in Firefox follow the these steps 1 Za Type about config in the address bar and press Enter Ignore the warranty warning Put gecko handlerservice in the filter box Double click gecko handlerService allowRegisterFromDifferentHost This will change its value from false to true Paste this code in the address bar while replacing https lt ZARAFA_WEBACCESS_ADDRESS gt with the URL used to access the installation of the Zarafa WebAccess usually the url used to get to the login screen of the WebAccess then press Enter javascript window navigator registerProtocolHandler mailto https lt ZARAFA_WEBACCESS_ADDRESS gt action mailto amp url s Zarafa WebAccess Below the address bar a message asking If the Z
68. moved To select a range of items click on the first item and then press and hold the shift button on the keyboard Before releasing the shift button use the mouse to click on the last item in the range that needs to be moved All items between the two items clicked on will become highlighted With items that are not consecutive hold down the control Ctrl button on the keyboard while clicking on each item To drag and drop these items release the control button place the mouse cursor on one of the selected messages drag them into the designated folder Items can also be moved by clicking on the copy move button as displayed in Rysunek 2 17 Copy Move Button It is also possible to drag and drop messages to the desktop For more information about this feature see Sekcja 2 14 1 Zarafa Attachment Drag n Drop Extension 2 4 3 3 Copy email To copy an item the drag and drop feature can not be used as it does not duplicate items Instead use the copy move button as shown in Rysunek 2 17 Copy Move Button See the section above about moving multiple items for an explanation concerning how to select multiple items gt Zarafa Webaccess WNN Jer Ao mia Folder list All folders Rysunek 2 17 Copy Move Button 2 4 3 4 Save Email as a File From ZCP 6 50 up it is possible to download messages directly from the Zarafa WebAccess to the computer The Save Email as a File button located in the message context m
69. n front of that rule Only checked rules will be executed upon the arrival of new mail After checking or unchecking rules click the Ok button to save the changes to the server 36 Rules The following rules have been defined Name pen TF mail for development e sages from Michael je newsletter from zarafa je delete all mail from Simon i private mail Ok Cancel Rysunek 2 56 Rules overview dialog Mem Edit Delete To create a new rule click the New button in the Rules dialog The dialog as shown in Rysunek 2 57 Add edit rules dialog is presented This is the same dialog as the dialog for editing rules which is opened by selecting a rule from the Rules dialog and clicking the Edit button 37 Rozdzia 2 Using the Zarafa WebAccess AddIEdit rule Rule Rule name Messages fram Michael With the following properties From field contains Subject contains Priority Sent to Contact or distributionlist PO 2 Sent only to me Perform the following action O Move to Developing pa Copy to folder a Delete the message a Forward to 2 Cancel Rysunek 2 57 Add edit rules dialog In the Rule name field a short description of the rule to identify it in the rules overview dialog can be provided Below the Rule name field the criteria of the rule are specified The incoming message can be matched by sender address by subject by the priority it has
70. n is used by selecting one or more messages and then dragging and dropping the envelope icon to your desktop as seen in Rysunek 2 62 Drag messages to desktop icon An From 6 40 5 up the add on is no longer included in the ZCP packages and can only be installed from the Mozilla FireFox add ons site located at https addons mozilla org en US firefox addon zarafa dragndrop i http mozilla org 42 Zarafa New Mail Notification Extension Inbox E From Received David Test Mon 16 08 2010 14 48 Y sdtasdath Adsem Test Mon 09 08 2010 15 06 l RE test Cody kolenboer Mon 09 08 2010 15 05 Rysunek 2 62 Drag messages to desktop icon 2 14 2 Zarafa New Mail Notification Extension The Zarafa New Mail Notification Extension allows users to check their Zarafa Inbox without opening the Zarafa WebAccess or Outlook A Zarafa icon is put in the bottom right corner of the Firefox browser and will inform the users about incoming mail A double click on the icon will redirect users directly to their WebAccess 2 14 2 1 Settings With a right click on the Zarafa icon the extension s settings are accessible as shown in Rysunek 2 63 Zarafa Mail checker extension settings 43 Rozdzia 2 Using the Zarafa WebAccess a Fr Main Tabs Content Applications Privacy security Advanced Zarafa Basic settings w Active URL m wi Advanced Settings _ Automatidy logon to the WebAccess O
71. o be created by the administrator 10 In the Tracking tab a list with all attendees for this appointment with their responses can be found Meeting Aaa o The following responses to this meeting have been received E james Organizer No Response de Luis Test Required Tentative Rysunek 2 31 Tracking tab 2 5 2 Accept a meeting invitation If someone invites you for a meeting you will receive meeting invitation At the top of the invitation a bar containing the buttons Accept Tentative Decline and Propose New Time is shown for sending a response to the owner of the appointment See Rysunek 2 32 Meeting invitation buttons Accept Tentative C Decline Propose New Time Rysunek 2 32 Meeting invitation buttons By clicking Propose New Time a user can propose a new date or time to the owner The owner upon receiving the proposal can either accept it or decline it 22 Multiple calendar views 2 6 Multiple calendar views The Zarafa WebAccess calendar has five different views e Day view e Workweek view e Week view e 7 day view like the workweek view but with 7 days e Month view Views can be switched via the four buttons in the tool bar The date picker is used to move the view to another day week month which is at the top right of the screen when the calendar is opened 2 6 1 Moveldelete appointment 2 6 1 1 Move appointment An appointment can be moved to another time date by
72. o generate a certificate 4 The certificate will be placed into Outlook automatically 5 10 1 2 Certificates via an independent CA 1 Goto the site of the CA 2 Register the email address and create a certificate 3 Use Firefox to retrieve the certificate 4 In Firefox go to Tools gt Options gt Tab Advanced gt tab Encryption gt button View Certificates Certificate Manager Bt SE Jal Your Certificates People Servers Authorities others You have certificates From these organizations that identify you Certificate Marne Security Device Serial Number Expires On BI Root CA Chcert WoT User Software Securit 05 05 04 2008 10 22 CAcert WoT User Software Securit 05 04 83 2008 10 22 _Acert WoT User Software Securit 05 03 46 0065 10 21 C cert wol User Software Securit O4 FO 07 2008 10 05 WIEM Backup Backup Al Import Delete Rysunek 5 14 Certificate Manager 5 Select the correct Certificate and Click Backup 6 Enter a password 67 Rozdzia 5 Using Outlook 7 Save the certificate as a PKCS12 file 8 Open Outlook 9 Goto Tools if Outlook 2003 Options gt Security Tab gt Click Import Export gt Click Browse 10 Select the correct P12 file 11 Enter the previous password 12 Enter in the field Digital ID Name the email address for which the certificate is meant 13 Click button OK twice 5 10 2 Check encrypted emai
73. o u ytkownika Kliknij Dalej 8 Sprawd dane kliknij Zako cz Teraz zamknij okno Ustawienia konta 9 Otw rz skrzynk poczty przychodz cej Inbox i wpisz swoje has o by otrzyma struktury folder w od serwera Zarafy 10 Otw rz na nowo okno Ustawienia konta i wybierz Ustawienia serwera w uprzednio skonfigurowanym koncie 11 Ustaw poziom bezpiecze stwa wed ug w asnych upodoba ustawienie standardowe to Nigdy 12 Wybierz Kopie amp Foldery w drzewie kont i ustaw prawid owe nazwy folder w dla serwera IMAP 13 Na ko cu kliknij OK i zacznij korzysta z Zarafy z protoko em IMAP 6 1 2 Windows Mail Ten przyk ad opiera sie na Windows Mail Outlook Express mo e by skonfigurowany w podobny spos b Podany przyk ad opiera si na protokole IMAP Ustawienia dla protoko u POP3 s praktycznie takie same z pomini ciem krok w 10 11 i 12 1 Przejdz do Narz dzi gt Konto Tools Message Help Send and Receive Synchronize All Address Book Ctrl ShiFk B6 Add Sender to Address Book Message Rules r IMAP Folders Accounts Options Rysunek 6 2 Narzedzia menu dropdown 2 Kliknij Dodaj 3 Wybierz Konto Email i kliknij Dalej 4 Wejd w wy wietlane nazwy i kliknij Dalej 5 Wejd w Adresy Email i kliknij Dalej 6 Wybierz IMAP z menu dropdown wype nij nazw hosta serwera Zarafy lub podaj adres IP i nazw hostu serwera lub adres IP poczty wychodz cej 7 Alternatywnie sp
74. on the check box in front of their name Click on the button Remove USer in the tool bar at the top 2 7 3 Loading a group of users to the time line 1 Click on the button Load Group in the bar at the top The Group Window as shown in Rysunek 2 35 User groups will open 24 Load group dialog http localhost User group Mozilla Firefox SBE 8 AR Ioj x User group Groups Users Sales rep Executives PR Jane Doe Jahn Doe Ok Cancel Done ry 2 Rysunek 2 35 User groups 2 Select a group in the left list and click on the button Ok 3 The group of users is added to the time line and their appointments are loaded per user 2 7 4 Load group dialog The Load Group dialog can be opened by clicking on the button Load Group in the bar at at the top The dialog consists of two lists The list to the left shows the different groups that have been created The list to the right displays all the users that are members of a particular group when that group has been selected from the left list To add or delete a group or user use respectively the plus or minus buttons on the right side of the list Remember that a group must be selected prior to adding or removing a user 2 5 No Access message When using the Multi User Calendar with several calendars of collegues open one might not have permission to create appointments for a colleague or not have permission to view the content a col
75. ononcncccccocononocococonononanonononononenenes 5 2 2 Sharing of folders setting permissions ea aaa aaa aaa aaa aaa aaa aaa waza zana aaa kanc 0a 5 2 3 Adding or opening folders shared by other users eaea ea aaa aaa aaa nana nasa anaai 5 2 4 Adding or removing complete stores of other Zarafa users s s241111111 97 Seale MIG IA QUO R W nas a AO OE NA R OZON NA BAr Restoring deleted ieS cua l a O Ga ees aioe eee N Did Fiee BUSYUDOALES sii criado ito a FA AOI soo A wi nio a o ata sd GSA 5 0 RESDUICES waski a ee c ne 5 74 QUO OCE ASA PoE OE O OE a SO RUNES Ze sa col saldos Sd GNAU OS czadowa te JE PO AE PASE a Bd ak 5 10 Signing and encrypting Messages 2 cece cece ae aa aa aaa aaa zaa a aaa aaa aaa aaa za ze zeza zeza zianie 5 10 1 Re tieving a certificate ca vite co ale a a ainia id 5 10 2 Check encrypted email settings o ococococonononcccccononononococonononannnnnnnnnonenenes 310 3 USING ne CONINCALS wadzi wasi s LEL FAX Feat A a 5 IZ DEIEGAUNOM A O ii deda 5 12 1 Send on behalf of permissions ococccccccccconononococononononononnnnnonononencnenincanananos D Zo SM AS dal 51 51 51 53 53 53 53 53 54 54 54 55 55 5 13 COLO ONS AON add nn ia 71 5 13 1 Create a custom category in Outlook 2007 aeaea aaa aaa aaa eeeeeeeeeeeseseseeeeeees 71 5 13 2 Create a custom category in Outlook 2002 2003 0o ococcocccocococ
76. onononnnnnnnonons 5 22 0 PIODENIES AGS ace eh R eed eae ee ee 5 2 3 Access to folders and calendars for Other users ccccecececeeeeeeeeeeeeeeeeaeaeeeseeesuenseeeees 6 ZEUS Ada DETSOMEC JE TO eet eds eld ee atic Sed odd at ie ate 6 Zi zo Change PENNISSITONS iaa 6 200 REMOVE A PESON msi is if 2 34 Open SMALE TOMOS errors 7 ZZ RR 03 See E Z A O 7 2 4 1 Compose and send a new emall ocococococococonoconononononcncncncnnonononanananananoss 7 ZZ Z O RA O ten Mae E teh O Aa 11 2 4 3 Copy move and delete emailu len arca U KOKA PP GA KOPA WE 13 ZA ACM do dA E A OPR N 15 24 5 DOWNIOaaInJ Atiacimenis sii la 16 24405 Attach tems to Mall Sed E EZ elena Meals tata A A 16 205 Calendar Usage alcoi 18 2 5 1 Create new appointment with invitations and free busy status 121121 18 2 5 2 Accept a meeting INVITATION ococococoncnccccccccnonononononononononnnnoncnnonencnenenincnnananos 22 20 MUS CALA EWS ae lA e el 23 2 6 1 Move delete appointment ia a is 23 2 MUI Ser Calendar rta leona AE OAI 23 2 7 1 Adding a user to the time line ococccccccccnononoccnononononononnnnnnnonenencnoncncnnanonos 24 2 7 2 Deleting a user from the time line ococococococococonononoconononononencncnononinnanonos 24 2 7 3 Loading a group of users to the time line u euaa aa aa aaa aaa aa nak akakaa zana zai iai 24 2 7 As LOGELOFOUD GIAIOG sez RA EO R RE ai 25 2
77. ons Pe 22 4 y a a a i x a i W mila pk of AS A a EE BCC Subject Inline image Attachments Wiater lilies pa 82kb1 uje LAK H BY U abe x x i iS Format Normal Font Size Ag gt aR NT w Rysunek 2 12 Light blue cross icon to insert the image as a inline image 11 Rozdzia 2 Using the Zarafa WebAccess Create E Mail a E E g T gt 3 A 5 IE SE a BLP EM ee eee PER ee ee m A A ee A A ey ee ee ee ee ee ee ee ee ee e ee a ID 5 ote Hg sej NE Kora ke x i aen LAK EW ATA ka KOL KA AA a KO A Bs w a 2 Boake en fe in hf Be in Ba mtn Bsn Bin Ba mtn BO Bah feu a By pe Bee a Be te Bare BLL hae AAA ATA AAA AA AS TEA a oo once oS iur I Em E ota ee at SAS Y A A es a A RZ IZ R MONA R By BE A R Rea a ee aja a ROA A BY DS E EE LE I Poe wasza ay E t zai w ee aa a ar ea ee a TEE TE e oe ee LH w ZO a a ay wj Ka maj aa Na aaa m a a a ama my ma a dona Se maa a me E EE PEA Subject Inline image Attachments F B Z U abe X x E Format Normal c Font zma Size Lek u 7 E ea a al w HB i 5 Ei R lll III III i sa Rysunek 2 13 Example of an Inline Image To change the image size right click on the image and select Image properties A popup like Rysunek 2 14 Image properties editor will appear which enables the user to customize width and height of the image and opti
78. ons such as border and alignment Preview width 403 ao Height 302 Border i A POSTE Ae eee wee Rysunek 2 14 Image properties editor It is possible to delete the inline image directly from the main body as if it were text 12 Copy move and delete email In some browsers it is possible to paste an image from your clipboard directly into the editor This will embed the image into the source of the body and it means that it will not become an attachment The image will be shown properly in Firefox and Internet Explorer 9 with limited support in Internet Explorer 8 In Outlook the image will not be visible properly 2 4 3 Copy move and delete email The following screenshot Rysunek 2 15 Context menu from a mail message shows the context menu that shows up when clicking with the right mouse button on an email Through this menu most copy move and delete operations are performed It also is possible to download a message as a file af zarafa Webaccess id Mew Koj Re ad Reh gl Forware Alles 245 40 1 BI From 3 bie t FELG inbox alkxanic Test eS atender a Cun tls AY Dazed tera 12 Sel rats gt EEN A zoppot ud Journal uk Ferme i Notes T th the of Gent ters it Taste A Ex Pubin Pory w Taworbes A 8 Pucks Fuldene FB warumi dema Rysunek 2 15 Context menu from a mail message last atra ce Fark JIro md entrzqnartc Red by ar Flay Cocphe
79. or example to give user Pete the rights to read and write to items in a folder first click Add After selecting Pete and clicking OK Pete will show up in the list After this the right checkboxes can be set to enable reading and writing only set Read items and Edit items on All Tabela 5 1 Explanation of permissions Permissions Description Folder permissions The user can change permissions on the folder If there are no check boxes selected for a user then denying permissions are in effect and the user can not access the folder When no permissions are set on the folder the folder one level higher is checked for the set ACLs Permissions that apply to the user are cumulative meaning that the user will receive the sum of the permissions that apply to his or her user account and groups of which the user is a member By default a user only has read write permissions on their own folders and is able to create folders in the Public Folders The owner is saved with every item This way depending on the set permissions a user is only allowed to delete their own items and not items belonging to other users The owner of the mail box can always edit or delete all items in his her mail box regardless of the owner of the items It is possible to give administrative rights to users after which they have access to the entire Zarafa system These administrators have the ability to change the permissions on public folders and the folde
80. otes 23 Outbox 23 Sent items D Tasks Rysunek 2 22 Search Result When finished searching press the Clear button red circle icon to return to the normal list view To remove the search bar click the Search button in the tool bar again Archiving functionality is provided by the Zarafa Archiver a product that is be offered separately from ZCP 2 4 5 Downloading Attachments Attachments can be downloaded one by one by right clicking the attachment and selecting Save target as From ZCP 6 50 up it s possible to download all attachments from a message at once in a compressed ZIP file by clicking the Download all Attachments button as seen in Rysunek 2 23 Message Attachments Attachments oa Download all attachments walpaper 69393 jpg 1331kb wallpaper 74836 png 1958kb wallpaper 288717 jpg 125kb Rysunek 2 23 Message Attachments 2 4 6 Attach items to mail To add items as attachments or forward them as text message in body of composing mail 16 Attach items to mail 1 Click on Attach Items button or envelope with paper clip icon see Rysunek 2 24 Attach Item Dialog Create E Mail _jSend D 6 ll EA e Y J 5 sj Options Y From Attach Items w Ta Look in 4 5 E A Attachments lt Contacts 4 Deleted tems neen AE BOY U abe x z Drafts Text only a e Attachment Format Normal a Journa
81. pen WebAccess in Check interval 5 minutes w Display alertbox when receiving new mail Cookie ZARAFA FIREFOX EXT Rysunek 2 63 Zarafa Mail checker extension settings It is possible to activate or deactivate the plug in It is necessary to fill in the url of the Zarafa WebAccess and the user s username The advanced settings allow the user to personalise the plug in by changing the time interval for mail check and enabling disabling the notification for new mail It is also possible to specify how the Zarafa WebAccess should be opened when double clicking on the Zarafa icon and to enable or disable automatic login to the WebAccess 2 15 Advanced Zarafa WebAccess configurations 2 15 1 Zarafa WebAccess as default mail client Since ZCP version 6 20 it is possible to set the Zarafa WebAccess as the default email client Below we show three examples on associating the WebAccess with the default action for when a user clicks on an email addresses link 44 Windows 2 15 2 Windows For all users on a computer Windows Registry Editor Version 5 00 HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client Zarafa Web Client HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web ClientiDefaultIcon windir zarafa ico HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client Protocols HKEY_LOCAL_MACHINE SOFTWARE Clients Mail Zarafa Web Client Protocols mailto URL Protocol HKEY_LOCAL_M
82. rawd czy serwer poczty wychodz cej wymaga autoidentyfikacji i kliknij Dalej 8 Wype nij nazw u ytkownika Zarafy w Nazwa u ytkownika Email oraz has o dla Zarafy Kliknij Dalej 9 Zaznacz lub odznacz czy u ytkownik chce pobra dane z serwera od razu i kliknij Zako cz 16 10 11 12 13 Windows Mail Zaznacz nowe konto w li cie folder w i kliknij W a ciwo ci w menu kontekstowym kt re otwiera si poprzez naci niecie na nie Wybierz zak adk IMAP Sprawd czy Foldery specjalne s zaznaczone i czy ich ustawienia zgadzaj si z ustawieniami folder w Zarafy Na ko cu kliknij OK i zacznij korzysta z Zarafy z protoko em IMAP 01 18 Konfiguracja kalendarza u ytkownika Client przy u yciu CalDAV iCal Ten rozdzia opisuje jak skonfigurowa klienta CalDAV lub iCal do u ytku przez serwer Zarafy Bramka gateway zarafa ical aktywuje widok kalendarza Zarafy dla u ytkownika kt ry u ywa Sunbird Evolution lub iCal na Mac u Od wersji ZCP 6 40 zadania mog by synchronizowane i kreowane przez r nych klient w u ytkownik w Dla wej cia do katalog w kalendarza Zarafy mo na u y podanych opcji Dla wszystkich opr cz u ytkownik w Mac OS X iCal Adres sieciowy Kalendarz http server 8080 ical Ustawienia wstepne kalendarza u ytkownika poprzez ical niezalecane http server 8080 caldav lt user gt User s calendar in user s store Make sure the lt calendar
83. rmat HTML e dl Close original message on reply or forward dl Always request a read receipt dl AutoSave Unsent every minutes Cursor position when replying Star of body at From Email Addresses Set FROM email addresses Signature dl Always add signature to outgoing mail Edit signatures Rysunek 2 59 Settings Compose mail e Reply to address the address that recipient of a users emails will reply to when replying e Compose mail in this format composing new mails as Plain text or HTML rich formatting Close original message on reply or forward when double clicking a mail in the list view a dialog pops up showing the message With this option enabled that dialog will close when either its reply or its forward is clicked Always request a read receipt turn this on to automatically request read receipts e AutoSave unsent every minutes set when to auto save unsent messages e Cursor position when replying where to start entering text when replying a mail e Set FROM email addresses here the addresses that can be used to send mail FROM are specified Use the button on the right to add an address to remove an address select it and click the button While composing an email the FROM address can be selected from a drop down menu on top of the TO field this drop down menu contains the addresses picked with this setting 40 The Out of Office tab Name USET Name Email Addr
84. rs of each user on the system Also every folder or item can be opened by an administrator 5 2 3 Adding or opening folders shared by other users To add shared folders of other users and to be able to write to or read from it the following steps should be executed 1 Click in Outlook on File and Open Shared Folders 60 Adding or removing complete stores of other Zarafa users FS outlook Today Microsoft Outlook Edit View Go Tools Actions Open Shared Folders Close All Items Folder Data File Management Rysunek 5 5 File menu 2 Choose in the dialog window the user and the type of folder to be opened then click OK Folder of other user E x Username Faldertnpe w i Cancel Rysunek 5 6 User and folder selection If Inbox is chosen permanent then not only a folder will be opened but an extra mail box will be added in the folder list of Outlook This folder will appear in a separate Outlook window with the folders described as temporary It is only possible to read or write to this folder after the owner has given the rights to do so See the previous paragraph about setting permissions 5 2 4 Adding or removing complete stores of other Zarafa users In order to delete mail boxes also called stores which were added to the list of mail boxes in the folder list of Outlook the user must do the following 1 Click with the right mouse button on a mail box
85. s for oneself a user can assign tasks to others by sending them a task requests Subject Due Date None EG Status Mat Started aw Start Date Hone o Priority Normal Complete Ms Keep copy of task in task list Send me a status report when task iz completed Attachments Private C Rysunek 2 44 Task Request 2 8 2 1 ASsign a task to someone 1 Click Assign Task from menu in task dialog as shown in Rysunek 2 41 New task window This will show Task request fields as shown in Rysunek 2 44 Task Request 2 Enter user address in the TO field The user s address can also be resolved either by clicking Check Names button in menu or from Suggestion List which pops up while typing user s name 3 Select or clear the Keep an updated copy of this task on my task list check box and the Send me a status report when this task is complete check box 4 Type instructions or information about the task in the body 30 Contacts 5 Click Send A If a recurring task is assigned a copy of task is created in task list but it won t be updated If Send me a status report when this task is complete check box is selected a status report will be received for each completed occurrence of the task 2 8 2 2 Accept or decline a task request 1 Open the task or task request 2 Click Accept or Decline 2 8 2 3 Reclaim ownership of a declined task 1 Open the task that contains the decline task request
86. selecting the item and dragging it to the new date and time Alternatively for instance if the new date is not in the current view an appointment can be opened either by double clicking on it or by right clicking on it and choosing the Open option which presents a dialog where the new date and time can be set 2 6 1 2 Delete appointment Appointments are deleted by the delete button in the context menu that shows when clicking on an appointment with the right mouse button Alternatively one can use the Delete button in the tool bar or the Del Delete key on the keyboard 2 7 Multi User Calendar Opening other users calendars side by side is possible with the Multi User Calendar see Rysunek 2 33 Multi User Calendar click on the Open Multi User Calendar link in the bottom of the folder pane Notat This feature is not available in the community version of Zarafa 23 Rozdzia 2 Using the Zarafa WebAccess gt Zarafa Webaccess i Folder list Multi User Calendar All folders c oi a oo Simon Koster a TEN ls gt m 1 oa 207 ie 2 oaao We 3 oa zo 7 gt TAL 4 Oct 2007 Fri 5 Oct 2007 gt Agenda C E ee EPOCE EH EE CZE DS EE ES calendar All attendees Ti T i i ff m m ORA Y concepten i a inc Contactpersonen PI John Doe 1 i Hd Contacts E J i oe s 2 Deleted tems j i ti omet I ing jake followup call Marketing meetin A Seminar Marketing 2007 D Drafts j
87. spos b nawet je eli nie istnieje po czenie z serwerem Ta funkcjonalno jest dost pna w trybie offline popatrz na formy po cze poni ej Mo liwe s trzy alternatywy typu po czenia z serwerem Online Wybierz Startup ustawienia pierwotne i Modus cached Zarafa Opisy tych typ w dost pne s poni ej 4 2 1 Online Typ Online dzia a na takiej samej zasadzie jak w poprzednich wersjach Zarafy Kiedy po czenie do sieci jest mo liwe mo na wystartowa Outlook Je eli po czenie do serwera nie jest dost pne nie jest mo liwe wej cie do poczty kalendarzy i kontakt w 4 2 2 Detect at startup Z automatycznym uruchomieniem typu Offline Online dla Outlooka mo liwa jest kontrola przy starcie czy serwer jest osi galny Je eli Outlook nawi zuje po czenie z serwerem Zarafy w wczas dane s synchronizowane i pozostaj dost pne w typie offline Je eli po czenie zostaje zerwane Outlook nie prze czy si automatycznie w tryb offline Powinno si wybra tryb offline i zrestartowa Outlooka Po restarcie Outlooka po czenie do sieci nie jest mo liwe Outlook uruchomi okno pop up komunikatora gdzie znajduje si pytanie czy yczymy sobie pracowa w trybie offline An Je eli wybrana zostanie praca w trybie offline dzia ania w ramach tej sesji wygl daj jak opisano w szczeg ach w Sekcja 4 2 3 Cached Zarafa Mode W przypadku pracy w trybie online dzia ania w ramach tej sesji wyg
88. t Company 1400 1 loe Blow A I I l l I I l l I l l lahn Smith A f You dont have permission to view this folder a Rysunek 2 38 Dragging appointments It is also possible to drag an appointment to the store of another user provided enough permissions are granted Simply move the mouse to another user s row and the red overlay will follow 2 7 9 Changing zoom level It is possible to quickly zoom in on the time line by changing the zoom level using the drop down menu see Rysunek 2 39 Zoomlevel in the top left corner of the Multi User Calendar This setting is not saved and will be reset to the default setting as set in the settings dialog next time the Multi User Calendar is opened 2 Multi User Calendar Arenas a John Doe Rysunek 2 39 Zoomlevel 21 Rozdzia 2 Using the Zarafa WebAccess 2 7 10 Changing number of displayed days The number of days that are loaded in the time line and the number of days that are visible at the same time zoom level can be set from the settings dialog on the Calendar tab in the Multi User Calendar View section These settings will be used whenever the Multi User Calendar is opened 2 7 11 Browse time period The Previous Period and Next Period buttons on the tool bar at the top of the page see Rysunek 2 40 Buttons for changing time period are used to view the next of the previous time line period The Previous Day and Next
89. the Public Folder or delegate mailboxes Public Folders and delegate mailboxes will be directly opened from the server like the Online Zarafa modus and are thus not available while working offline The synchronisation of a mailbox of 1000MB will take around 1 hour whith a 100Mb s network connection to the Zarafa server In Offline mode it is not possible to open shared mailboxes or set security permissions on folders In a Cached Mode profile the button Open other user s folder is disabled Currently shared mailboxes and calendars can only be opened via the button Open shared folders or via the button Open a shared calendar in the calendar section of Outlook If it s not possible to open the Public Folder after being offline the session is not available on the server To open the Public Folder again it is necessary to restart Outlook to set up a new session 5 2 Folder Management 5 2 1 The creation of a public folder By default every user is able to create folders and items in the Public folders However the permissions on these new items are set so that a new folder can only be read by other users 58 Sharing of folders setting permissions To enable others to write to the folder the correct permissions must be set for example allow writing and deleting by the group Everyone See Sharing of folders 5 2 2 Sharing of folders setting permissions The permission structure has been built with flexibility in mind It
90. tting can be overwritten per appointment The following options relate to the Multi User Calendar MUC e Number of days displayed the number of days that are visible at default zoom level in the MUC Number of days loaded the number of days that are loaded When this number is larger then the Number of days displayed the remaining days need scrolling to be visible 2 13 5 The Addressbook tab e Default selected folder addressbook sets which folder of addressbook should be used by default throughout the Zarafa WebAccess 2 13 6 The Shortcuts tab Here keyboard shortcuts can be switched on or off All the available keyboard shortcuts are listed here as well 2 14 Firefox Extensions Since the Zarafa WebAccess is web application it cannot deliver all functionality a native application can Especially integration with the desktop is hard for web applications To overcome this Zarafa has released two extensions for Mozilla Firefox since most of our clients use this fully open source browser Currently Zarafa offers two Firefox extensions from its website 2 14 1 Zarafa Attachment Drag n Drop Extension By installing this plug in it is possible to use drag and drop for files in order to attach them to messages It is possible to drag and drop a single file or a selection of multiple files From 6 40 4 up this plug in also allows messages to be dragged and dropped to the desktop This functio
91. unek 2 3 The context menu of a folder Folder list a E Inbox Lucas Test A Calendar Contacts 3 Deleted tems dd Dratts A folc Inber ES Jou 74 CopyMove Folder 8 Jun Rysunek 2 3 The context menu of a folder It is not possible to delete move or rename default Outlook folders like Inbox Calendar and Contacts Printing 2 2 1 Printing It is possible to print email appointments and contacts from the WebAccess Simply use the Print button from the toolbar Following these steps it is also possible to print calendar overviews of a day a week or a month 2 2 2 Resizing panes Just like in Outlook it is possible to resize the panes in the WebAccess allowing full control of the width and height of the workspace in each pane To do so place the mouse between two panes en drag the pane border to the prefered location 2 2 3 Empty deleted items folder The Deleted Items folder can be emptied by using the right mouse button and selecting option Empty folder from the contect menu This option is only available from the context menu accessed with the right mouse button of the Deleted Items folder and the Junk Email folder if it exists 2 2 4 Restore items When deleting an item in the Deleted Items folder or the Junk Email folder the item is still temporarily recoverable Select the Deleted Items folder or Junk Email folder and use the button Restore Item in the bar at the top As shown in Rysunek 2
92. urites window will appear In Outlook 2003 the shortcut will be added directly in the favourites folder Jako pierwotne ustawione jest ze jedynie wybrany folder mo e by dodany do foldera ulubionych ale bez w asnych pod folder w Je eli s inne preferencje trzeba to zmieni w ustawieniach FA Add to favorites Public folder name Very Important Favorite folder name p A ee ee A A A A ATA ee subfolders Add subfolders of this folder 0 Add immediate subfolders only Add all subfolders Rysunek 4 2 Dodaj do ulubionych Office 2007 55 56 Using Outlook The Zarafa Windows Client does not change the way one works with Outlook significantly However there are some extra features available to those using Outlook to connect with a Zarafa Server 5 1 Working offline After starting Outlook in Cached Zarafa mode or Detect at startup mode additional synchronisation features will be available in Outlook For instance the Synchronise button on the toolbar which shows a progressbar during the synchronisation E Inbox Microsoft Outlook 3 File Edit View Go Tools Actions E Configure 18 Synchronizing Favorite Folders L Inbox Rysunek 5 1 Synchronisation plugin buttons The synchronisation time can be scheduled by using the configure button When synchronisation is started for the first time the Global Address Book will be synchronysed first After the Global Address Book has been sync
93. will be given to the folder By default only the selected folder will be inserted in the favourite folder without subfolders unless specified otherwise 35 Rozdzia 2 Using the Zarafa WebAccess 13 Add to favorite folder Mozilla 115 E http funiti ztest nlfwebaccess index phpeload Li Add to favorite folder Public folder name Add subfolders of this folder Add immediate subfolders only gt Add all subfolders Cancel 0 548 Rysunek 2 54 Add to favorite folder window 2 12 Rules Rules automatically perform actions on incoming messages based on certain criteria they can move copy delete or forward the message When a message is deliverd the rules are applied directly on the Zarafa Server so a user does not have to be logged in to execute the rules To create or edit rules first open the Rules dialog by clicking on the Rules button in the tool bar see Rysunek 2 55 Rules button This button only shows when a mail folder is opened RESLOFE ems All folders Received Y Ea ES inbox Luis Test Rysunek 2 55 Rules button A dialog as shown in Rysunek 2 56 Rules overview dialog is presented In this dialog a user s rules can be created modified or deleted It is also possible to change the order in which the rules are applied To change the order of a rule select it and click the Up or Down button To disable a rule without deleting it click the checkbox i
94. xchan ge Email john zustomer com Server zarafa zustomer com Domain Optional Password 0000000900 Description john zustomer com Rysunek 8 8 Specjalne pole serwera 6 Je eli SSL nie jest dost pne po czenie sie nie uda Pojawi si okno z mo liwo ci podania danych po czenia Kliknij Zachowaj by zachowa aktualne ustawienia konta Przejd do uprzednio ustawionego konta i wejd w Informacje konta i wy cz u yj SSL 90 Konfiguracja oparta na iPhone This account may not be able to send or receive emails Are you sure you want to save Save Edit Rysunek 8 9 Zachowaj ustawienia alli NLKPN 5 14 57 Email john zustomer com Server zarafa zustomer com Domain EE gt Username john Password eeececee Description john zustomer com Use SSL lt disable MT Rysunek 8 10 Ustawienia konta 91 92
95. y sobie upgrade obecnych plikow Jezeli tak to trzeba wybrac odpowiednia opcje 4 1 1 1 Instructions for Outlook 2003 Create a new mail profile in Outlook 2003 1 Przejd do Panela kontrolnego gt Mail gt Poka profile 2 Wybierz Dodaj i wybierz nazw profilu n p Zarafa i kliknij OK Add a Zarafa Server to this profile 1 Wybierz Stw rz nowe konto mejlowe i kliknij Dalej w dialogu komunikacyjnym kt ry uka e si po dodaniu profilu lub po wybraniu Konta Email w Outlooku lub setupie mejla 51 Rozdzia 4 Skonfiguruj Outlook u ywaj c klienta Zarafa Windows 2 Wybierz ostatni opcj Extra typy serwera i kliknij Dalej gt wybierz Serwer Zarafa 6 gt kliknij Dalej 3 Powinno si wy wietli okno kt re pokazano po prawej stronie 4 Wype nij adres lub nazw hostu serwera w polu serwera 5 Opcjonalnie wybierz po czenia HTTPS je eli jest to mo liwe 6 Wype nij dane do rejestracji w polach nazwa u ytkownika i has o 7 Wybierz typ po czenia Mo liwe s trzy alternatywy e Online e Modus cached Zarafa e Wybierz Startup ustawienia pierwotne Nota Wi cej informacji na temat tych trzech po cze mo na znale tutaj Sekcja 4 2 Typ po czenia Outlooka 8 Wybierz OK aby zamkn okno wybierz OK wielokrotnie je eli potrzeba 4 1 1 2 Instructions for Outlook 2007 and higher 1 Przejd do Panelu kontrolnego gt Mail gt Wy wietl profile

Zarafa - Platforma Kolaboracyjna

Contents

Download Pdf Manuals

Related Search

Related Contents