S I S I * AMS2 USER MANUAL * RELEASE 10.0
Contents
1. typed characters This prints the number entered on the invoice and picking ticket forms Turn on option 1065 to actually print the extra invoice MPC842 and 48430 ROUTING BY 1 Shipping method code specified by the customer or your traffic department The computer will accept if customer if traffic No other characters will be accepted ROUTING CODES 6 2 x 3 The routing codes established by your company Up to three codes and weight combinations may be typed in These will print on the picking ticket under headings ship via and weight Code 1 Weight Code 2 Weight Code 3 Weight The codes must be valid in table 01 For each routing code type the maximum allowable weight may also be typed but is not required However when weight is typed it must contain four 4 numeric characters or the computer will not accept it For example Each code is numbered and entered in the table 01 Example 01 UP 02 Consolidated S I S I AMS2 USER MANUAL RELEASE 10 0 03 Cheapest Enter the code and the maximum allowable weight The weight is not required When the weight is entered it must be four numeric characters Example Code 1 DUNS NO 10 D amp RATING 3 D amp B CATEGORY 2 STMT FLAG 1 ACCT CODE 1 CR FLAG 2 CONSOLIDATE 1 CATEGORY 1 SLSM 3 SHIP FLAG 1 CONFIRM FLAG 1 EDI 1 Weight 01 0050 UPS up to 50 Ibs Code 2 Weight 02 0100 Consolidated Freigh2. using F7 When the computer accepts the add transaction it will give you a message in the lower left portion of the screen saying Customer Added When you see this message the computer is ready for a new add transaction S I S I AMS2 USER MANUAL RELEASE 10 0 Note The information typed for the previous add transaction remains on the screen This makes it easier for you when adding more than one customer with the same or similar name and address information but using a different customer number If you want to erase the information from the previous add transaction before you type another add press the F6 key erase and then press the F1 key add To Change a Name and Address Record Press the F2 key Type in the customer account number of the customer you want to change You can get this number from the most recently printed Name and Address listing Press the enter key The computer will display the name and address information for that customer number At this time make sure the customer name and address information is what you expected The upper left of screen will say change fields press enter Press the tab key until you see the cursor at the field you want to change or add Type the new information and continue doing this until each field you wish to change or add has been typed Press the enter key The computer will check all of the information on the screen and display an error message Correct all erro
3. I S I AMS2 USER MANUAL RELEASE 10 0 DISTR ACNT 6 NAME 20 ABBREVIATION 10 ADDRESS 1 20 Distr account number A cross reference if needed This is an information field only Bill of lading system uses this field for distr acct no The name of the account exactly the way you want it to read on picking tickets and invoices This block may not be left blank J C Penney requires special coding in the name block In the light area type JC Penney In the dark area type the paying office code in the first position 1 Salt Lake Then space one and type the store number 4 positions space one again and type the check digit number per your instructions from J C Penney Example J C Penney 1 0203 8 Special name abbreviation Only type in this block when you want the Orders data set to contain a name abbreviation different from the first ten characters of the name that now appears in the name block We suggest for multiple store customers type the store number in Street address line This block may not be left blank If a store does not have an address put an asterisk in this field ADDRESS 2 20 Additional address line Type additional address information Example Name Bullocks Wilshire Address 1 Distribution Center Address 2 One Wilshire Blvd City State Zip Los Angeles CA 90058 CITY 18 City name This block must not be left blank STATE 4 State code Type the two character post office abbr
4. S I S I AMS2 USER MANUAL RELEASE 10 0 7100 NAME AND ADDRESS UPDATE The purpose of this program is to update and maintain the Name and Address master data set The customer number must be in the name and address data set before entering an order for that customer AMS2 Data Base NA Data Base Data Sets NA Tables SLSM FUNCTION KEYS Fl Add F2 Change F3 Delete F4 Inquiry 5 House level F6 Clear the screen F7 Check for errors F8 End the job OPTIONS 135 Alpha Credit Limits 292 2000 use FM06 comm rt instead of Table 17 353 710 Slsm 02 mandatory 354 710 MMA BTA mandatory 495 7100 able to use cr flag orders can only go in as H2 status 537 7100 consolidate flag on bill to for consolidated invoices 600 7100710 zone required 643 7100 province postal code instead of state and zip 679 dates in DDMMYY format 707 7100 Declared value not 738 7100 tropic cal option special terms amp due date calculations 844 Ord royalty label code custom 853 2000 gets comm rate table 65 859 2000 use AMSBAL division custom 874 to chnge capacity of tbl 21 901 Cr MAS Canadian creates credit master in AR from NABASE custom 944 MGRCR Canadian only user MGRCR can change credit related fields 974 SPCL INST to be rearranged into 4 boxes table 21 1030 Checks user name in table 92 to allow changes 1061 position tax code uses price code field 1070 code field becomes of stores not compatible with option 1061 1203 8400 to ck
5. credit flag in N A will not allow invoicing to be done 1317 840 update bol info uses old acct no field as distr acct no 1344 Add bill to record if not in house 1383 Check inv mast of AMSAUX to allow a delete 1470 7100 chk priority 1551 2 in div 03 box of house level 1572 980 check NA for F frozen pay from custom S I S I AMS2 USER MANUAL RELEASE 10 0 1690 Permits credit flag for override when Option 495 is ON 1781 Retain info on screen when F6 is pressed to exit Inquiry Mode 1782 Code mandatory for CA and NV states Tables 40 and 49 1783 Tax Code mandatory for all states Tables 40 and 49 1884 Password for priority to display and be maintained and priority will not print on 7101 audit reports 2021 Print Fax no on P T which will be pulled from the Duns no of the Bill to account in N A A7100 To Add a Name and Address Corporate Level Press the F1 key Note All bill to pay from and corporate customer number information must be on file before corresponding ship to information is added A BILL TO and PAY FROM and CORPORATE CUSTOMER number is entered the same as a ship to customer number Type the following information in the blocks provided on the screen CORPORATE LEVEL DESCRIPTION OR ACTION FIELD CUSTOMER NO 6 Customer number The individual account number assigned 6 to each address for each one of your customers This is an alpha numeric field If second position is alpha thi
6. d the standard picking ticket if not overridden on order entry PRIORITY 1 Priority code This is either an alpha or numeric code of 1 through 9 and A through Z 1 is highest and Z is lowest The priority code may be overridden at order entry time 500 has priority sort break PRICE CODE 2 for future development by option field becomes tax code VENDOR 8 The vendor number assigned by the customer to you the manufacturer J C Penney assigns a vendor number to you this number must be on all your invoices to Penneys To print supplier number for all the customers that have it set up in NA opt 1993 s b on For multi vendor use table VN opt 1827 VENDOR FLAG 1 Vendor flag Do not use this field if vendor number was typed Used only if you have more than one vendor number per division this must be set up in control file see that section for instructions CREDIT LIMIT 6 Credit limit TERMS 2 If you want to enter terms for this account use any terms that you have set up in table 03 on bill to account number COMM CODE 1 Commission code Use any code from table 17 by option will move to order entry from bill to opt 689 CAT 1 For future development denotes inactive customer in that house DISC 2 2 Order entry will move this discount to screen if left blank Press ENTER key If the information you typed is not accepted by the computer an error message will appear in the lower left portion of the screen Correct all errors
7. equipment in their warehouses for weighing packages S I S I AMS2 USER MANUAL RELEASE 10 0 ZONE 1 2 Zone 1 UP Intrastate Intrastate Zone Any shipments to be delivered in the area designated as local by UPS must have an L in the first position To determine the second position refer to the UPS chart Example L3 Any shipments to be delivered out of the local area require Z in the first position To determine the second position refer to the UPS chart ZONE 2 2 Zone 2 UP Blue Air Freight Look up the zone number on the UP Blue Chart Type one of these codes is for the letter zone from UP Blue Chart type the actual letter stands for a blank press the space bar once is for missing address not on UP Blue Chart FREIGHT PD 6 The freight payment code established by your company You may type up to three freight codes This must be set up in table 19 This prints under the heading billing instructions on the standard picking ticket form SHIPPING INSTRUCTIONS 8 Special shipping instruction codes needed for this customer account as established by your company You may type up to four codes This must be set up in Table 20 This prints under shipping instructions on the picking ticket forms EXTRA INVOICE 1 special code to indicate that this customer account requires extra invoices Type 2 if a duplicate is required 3 if a triplicate is required The computer will not accept any other
8. eviation for the state Abbreviations are listed in this section of the manual ZIP 10 PHONE 3 3 4 OPENING DATE 6 FACTOR 10 CORP CUST 6 Zip code This block must contain numbers only in the first five positions If you do not know the proper zip code type in all zeros Customer account phone number This block may be left blank When you type a phone number make sure that you include the area code Do not type alphabetic characters By option will print on P T Opt 1876 to display phone buyer name in AINQ3 as entered in in A7100 Opt 1025 will print phone on P T Date that this account was opened When you type in the date be sure that only numbers are used and in this format MM DD YY month day year Default date is the entry date Factor Type the number the factor has assigned to the account By option will print on top of invoice Corporate customer number To be used to group customers together for reports and corporate inquiry 45001 screen S I S I AMS2 USER MANUAL RELEASE 10 0 MMA 3 Major marketing area for this customer account Type three numeric characters which represent your company s designation for this customers MMA Provided by Rand McNally Used by option for pay from table custom BTA 3 Basic trading area for this customer account Type three numeric characters which represent your companys designation for this customers BTA Provided by Rand McNally BUYING OFC 2 New York off
9. hed 10 S I S I AMS2 USER MANUAL RELEASE 10 0 Edit Connection Setup ENTER CORPORATE FUNCTION OU ARE NOW IN THE CORP LEVEL CUSTOMER BILL TO PAY FROM DISTR ACCT NO Fi ADD ABBREVIATION F2 CHANGE ADDRESS 2 F3 DELETE STATE CODE 2 77 INQUIRE F5 HOUSE LEVEL _ OPENING DATE MZ FACTOR NO CORP CUST BUYING OFC GRP CREDIT LIMIT REGN 28 CORP ID _ ZONEI 88 ZONE2 Z 7 SHIPPINGUINSTA EXTRA 8 ROUTING BY CODE 2 HEIGHT _ CODE3 HEIGHT M DUNS HO D amp B RATING D amp B CATEGORY FLAG ACCT CODE CR FLAG _ CONSOLIDATE CAT SUSH 888 SHIP FLAG CONFIRM FLAG EDI L JOO RRR HOUSE LEVEL ooo Kok oko oo K K K K K K K K K K K K K K K K KKK HOUSE 8 CUSTOMER 1 3 4 8 6 8 9 0 BUYER SPECIAL INSTR P ED IORITY PRICE CODE FLAG _ CR LIMIT _____ TERMS E cat D Disc 3 3 5 9 7 3 9 31 3 14 0082 192 1 1 1 via VT MGR Enter Insert Num Caps Stop 11
10. ice code number assigned to the customer account By option will print on 500 report instead of ship week BUYING OFC GRP 2 The buying office group code assigned to a particular group of stores within the buying office The 522 has sort amp break for buying office and group CREDIT LIMIT 6 Credit limit for the customer account If this block is used type in whole dollars no cents REGION 2 CORP ID 2 ZONE 4 using leading zeros Example CREDIT LIMIT TYPE 100 000 00 100000 50 000 00 050000 9 000 00 009000 This prints on the name and address listing Also works with program A2800 Region code assigned to the customer account Use your companys coding system Table 29 Example 2 Eastern or SW south west 4 Southern NW north west 5 Midwest 6 Western The gross profit 864 report will sort and total by region The corporate ID assigned to a group of stores for reporting purposes To use this field you must first set up the corp id as a customer account number The 264 and the 500 reports will sort break and select by corp id The UPS zone Zone 7 Z7 A split freight zone Z7 8 Zone and 2 may be used as a four position field to input J C Penney region numbers districts which are 4 positions 500 report will sort and break by zone With option 361 on both Zones 1 and 2 must be filled in for computed freight charges Most customers are not using this as they have now utilized more sophisticated
11. o no To identify JC Penney retail and catalog stores on ship to account numbers Catalog blank or R Retail Also accept amp 5 for SAMS amp RIM stores to use correct receiver ID when creating 810 amp 856 files for EDI Press ENTER key and the corporate level will be updated if a single house input your house level information before depressing the enter key Adding a Name and Address Record House Level HOUSE 2 House number Leave blank if your account is set up as a single house Enter appropriate house number if your account is set up as a multiple house S I S I AMS2 USER MANUAL RELEASE 10 0 CUSTOMER 6 Customer number Leave blank if your account is set up as a single house Enter customer number if multiple house account MERCHANDISE DIVISION amp SALESMAN CODE 10X3 Merchandising division and salesman codes established by your company There are ten fields provided for this information The division codes already appear on the screen You must supply the salesman code s in the applicable field s Valid salesman codes must be set up in your salesman file With opt 1551 SLSM2 can be entered in Div 2 and SLSM 2 s Comission Code in Div 3 BUYER 10 Buyer name Type the buyer name one per house option 5 will print on invoice amp AINQ3 SPECIAL INSTR 18 Special instructions This is an information field that prints on the name and address listing and the name and address screen an
12. or house inquiry F6 to clear F8 to exit program HELP WINDOWS Underlined fields on the screen will display help information if a is entered in that field A will display actual data from the table or file for that particular field If a is entered in the first field information about the program itself will be displayed You must be in a function before accessing help NOTE available for XL machines only State Abbreviations Abbr State Abbr State AL Alabama MT Montana AK Alaska NE Nebraska AZ Arizona NV Nevada AR Arkansas NH New Hampshire CA California NJ New Jersey Colorado NM New Mexico CT Connecticut NY New York DE Delaware NC North Carolina DC Washington D C ND North Dakota FL Florida OH Ohio GA Georgia OK Oklahoma HI Hawaii OR Oregon ID Idaho PA Pennsylvania IL Illinois RI Rhode Island IN IA KS KY LA ME MD MA MI MN MS MO S I S I AMS2 USER MANUAL RELEASE 10 0 Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Canadian Abbreviations AB PQ BC SK ON Alberta Quebec British Columbia Saskatchewan Ontario 5 SD TN TX UT VT VA WA WV WI WY NF MB NB South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Newfoundland Manitoba New Brunswick Sample Screen Name and Address Master Update A7100 is attac
13. rs using E7 When the change transaction is accepted by the computer the upper left portion of the screen will say corp change enter cust no F6 to exit Deleting a Name and Address Record Press the F3 key Note you must not delete a name and address record if you have orders using this account number Type in the customer account number of the customer you want to delete Press the enter key All of the information for the customer number that you typed will appear on the screen At this time make sure that the screen reflects the correct name and address information The upper left of screen will display if OK to delete corp amp houses press F3 If you are sure that you want to delete that customer account number and all of its related information from the name and address file press the F3 key The information will then be erased from the screen and the computer If you decide not to delete the information on the screen press the F6 key The screen will be erased but the information will remain in the computer To end the program press the F8 key Inquiring on A Name and Address Record S I S I AMS2 USER MANUAL RELEASE 10 0 Press the F4 key Type the customer account number Press the enter key All of the information for that customer number will appear on the screen Press to clear the screen F8 to end the program For multi houses press F5 to go to house level Then press F4 f
14. s is considered a major account J Penney requires their own style number on all of their invoices Our programs will do this for you however you must do the following 1 The customer number for all Penney accounts must be numeric 0000 9999 2 Description 2 in your style master must have the J C Penney style number or must be input at order time into descr 2 3 The program will print the J C Penney style number description 2 in styles A1100 on your invoice in the field called style Sears account number must be assigned as follows SROOOO SR9999 Description 2 in your style master 1100 must have the Sears style number in descr 2 The program will print the Sears style number on your invoice in the field called style or must be input at order entry time into descr 2 Montgomery Wards account number must be assigned as follows MW0000 MW9999 Description 2 in your style master A1100 must have the Montgomery Wards style number The program will print the Montgomery Wards style number on your invoice in the field called style or must be input at order entry time into descr 2 BILL TO 6 Bill to number If the billing and shipping addresses are the same leave this field blank If different enter the appropriate number PAY FROM 6 If the invoices are paid from an address different than from the bill to address type the pay from account number JCPenney s b set up as 0001P in Salt Lake City S
15. t to 100 165 Code 3 Weight 03 9999 the least expensive way for any weight over 100 165 Dun and Bradstreet account number for this customer account Opt 2021 will print Fax no on P T which will be pulled from Name amp Address Dun and Bradstreet credit rating for this customer account will print on factor slips and 500 report will sort break 522 and 500 reports sort break by D amp B and print D amp B by option Statement flag To receive A R statements For flagged accounts only enter Y in this field and when A R statements are run system will ask to check flag or not If blank all statements will be printed Account code Enter a 0 for factored or blank 1 for non factored If you have accounts receivable check your AR manual for acct code set up Credit flag Enter H2 on the bill to or pay from if different account Option 495 allows the use of this flag Consolidated invoice flag If option 534 is on you may enter a C in this field Option 537 will consolidate all pick tickets entered for the bill to provided they all have the same log number and are invoiced with output option of B all the same day If you enter an this account is considered inactive in the name and address inquiry by option 1499 Table CT must be built For info only can be updated to house level by program UTLINA Flag to not ship past completion date N do not print order confirmations is consolidated confirmation or bill to log p
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