Notice for IAP Election 2014 - Indian Academy of Pediatrics
Contents
1. zu Frequent Asked Questions FAQ Sem about IAP E voting General Questions 1 Ans 2 Ans ce 3 Ans 4 Ans 3 Ans 6 Ans 64 What is E Voting E Voting is voting through an electronic system where IAP member can vote either via internet or SMS This is as per the resolution passed at the GBM held at Kolkata in Jan 2013 This completely replaces the Postal Ballot GBM has authorised IAP for setting up an electronic platform to facilitate IAP member to cast vote in electronic form Accordingly IAP has set up an electronic infrastructure to facilitate IAP member to cast votes in electronic form through internet and Mobile phone SMS How will benefit from the e Voting System Substantial reduction in administrative cost hassles free eco friendly fast and obviates the need for viz e Postal correspondence e X Verification of signatures e Counting of votes e Storing of physical ballot papers e Accuracy in counting of votes Elimination of postal ballots getting lost in transit e Paperless mode of casting vote e Sufficient time for IAP member to vote till the end of voting cycle Is there any User manual to understand the login and usage process Yes You can download the User manual from https samvoting com iap Is there any charge for using e Voting system of IAP No IAP does not levy any charge on the IAP member for using the e Voting sy2. Any impersonation or other fraud will be reported to the Police Medical Council of India other appropriate authority in the Jurisdiction of the suspected fraud 61 Executive Board of 2014 Dear IAP Members IAP General Body Meeting at Kolkata in January 2013 has decided to conduct all future IAP elections by electronic voting i e voting on net or via mobile phone This is one of the foremost pending reforms of IAP A live demo of electronic voting was given in the Executive board meeting at Mumbai in October 2012 The process is secure and user friendly In a matter of minutes you can cast your vote in a hassle free manner The process has two parts 1 Registration for e voting and 2 Casting of the vote A life member of IAP has to register once only The steps of e voting process are explained below A Registration electronically or physically All the members have to register electronically or physically for e voting B Authentication This part will be done by Election Commission or any designated agency as per decision C Actual E voting online or mobile A Registration Methods a Electronic 1 Click on the URL link https samvoting com iap 2 After logging in click on Click here if you are not registered Register 3 On the next page search your name by entering your First OR Last Name as given in IAP records and your state Alternatively your name can be searched by entering
3. Manipur 32 Meghalaya 26 NEEX ONE One Year Mizoram 7 Tripura 31 Nagaland 8 Bihar 389 BHEX ONE One Year Chandigarh 98 Jammu amp Kashmir 81 Himachal Pradesh 56 JKEX ONE One Year Chhattisgarh 210 CGEX ONE One Year Delhi 1057 DLEX TWO One Year Goa 98 GAEX ONE One Year Gujarat 1115 Daman amp Diu 1 Dadra amp Nagar Haveli 5 GJEX TWO One Year Haryana 535 HREX TWO One Year Jharkhand 188 JHEX ONE One Year Karnataka 1487 KAEX THREE One Year Kerala 1649 KLEX THREE One Year 58 IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 Madhya Pradesh 757 MPEX TWO One Year Maharashtra 2689 MHEX FOUR One Year Orissa 341 OREX ONE One Year Punjab 393 PBEX ONE One Year Rajasthan 748 RJEX TWO One Year Tamil Nadu 1762 Pondicherry 39 Andaman amp Nicobar 3 TNEX THREE One Year Lakshadweep 0 Uttar Pradesh 1387 UPEX THREE One Year Uttara Khand 136 UKEX ONE One Year West Bengal 1037 WBEX TWO One Year Total Voters 17956 Other members not included in voter list are Army Post Officer 2 Foreign 74 Address Incomplete 177 IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 59 2 Eligibility for the different Se Posts for the IAP election 2014 Eligibility for the different Posts As per Clause of constitution of IAP Please note in case of any disputes amended version on 6 3 2013 of
4. the questions as given in registration form Any wrong information may disqualify you for the authorization to vote After satisfactory confirmation report your account will be activated for voting Information of activation to authorize to vote will be sent on your registered mobile and mail ID C Actual E Voting You will get information on your registered mobile and mail ID whenever the election is scheduled You are eligible for the e voting This information shall also be published in Academy Today You can vote either by online or mobile voting method I Online voting method Please visit the site after receiving information of activation to authorise to vote for actual e voting 1 Login again using the same URL https samvoting com iap 2 Click on If you are already registered click here Login 3 Click on Find Member Number 4 Onthe next page search your name by entering your First OR Last Name as given in IAP record and your State Alternatively your name can be searched by entering only mobile number in the specified field if it has been given to CIAP earlier Confirm your name address and other details in the data and Click On Retrive IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 After confirming your particulars click on Login given against your particulars In the next window your IAP number will be displayed Here click on Generate password by clicking on Click here to generate
5. internet and 5 PM 31 08 2013 Physical forms at CIAPO ECO 9 Final list of both e voters and postal voters to be received from 5 PM 16 09 2013 CIAPO to EC 10 Last date of sending information to member for activation to vote 5 PM 30 09 2013 after authentication 11 Starting date of e voting and posting of ballot papers 9 AM 1 10 2013 12 Receipt of application for duplicate ballot paper 5 PM 21 10 2013 to 09 11 2013 13 Last date of receiving postal ballots and e voting 5 PM 29 11 2013 14 Counting and Declaration of results 9 AM 30 11 2013 onwards IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 57 zw Numbers of the post for the IAP election 2014 s Numbers of the post for the IAP election 2014 shall be as follows as per eligible voter list on 31 3 2013 National Posts No of Code of the post Term of Office Vacancies via mobile voting President Elect 2014 One NAP One Year From 1 1 2014 to 31 12 2014 Honorary Secretary 2014 15 One NAS Two Years From 1 1 2014 to 31 12 2015 Joint Secretary 2014 15 One NAJ Two Years From 1 1 2014 to 31 12 2015 Honorary Treasurer 2014 15 One NAT Two Years From 1 1 2014 to 31 12 2015 EXECUTIVE BOARD MEMBERS STATE Numbers of members Code of the No of Term of post vacancies office for executive members Andhra Pradesh 1335 APEX THREE One Year Assam 240 ASEX ONE One Year Arunachal Pradesh 7 Sikkim 7
6. of the Joint Secretary and Treasurer should have been a member of the Society for 5 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election and should have served on the Executive Board for two complete years before contesting for the post of the Treasurer of the Society Clause 14 8 The Ordinary Life member contesting for the post of Executive Board member should have been a member of the Society for 5 complete years consecutively as on 1st January to be eligible to contest for the ensuing election The term of the elected members to the Executive Board other than the 60 6 Office Bearers shall be of a period of one year and there shall be a ceiling of three years of continuous membership and there shall be a gap of one year for them to become eligible to contest again for Executive Board membership This is not applicable for the post of Office Bearers The maximum period a member can be a member of Executive Board after excluding the post of Office Bearer shall be 6 years which shall include the period of Vice President ship Clause 14 9 The Secretary General and the Treasurer shall be residents of Mumbai or Navi Mumbai or Thane city Joint Secretary shall be from Delhi Gurgaon Bahadurgarh Sonepat Ghaziabad Faridabad and Noida Clause 14 12 The Executive Board members shall be elected as follows The Executive Board members from each State will be elected by
7. Dr Ajay Gambhir Election Commissioner Dr Ramesh Kumar Goyal Chief Election Commissioner Dear IAP Members IAP General Body Meeting held at Kolkata in January 2013 had decided to conduct all future IAP elections by electronic voting i e voting on net or via mobile phone The process is secure and user friendly In a matter of minutes you can cast your vote in a hassle free manner You are requested to register yourself to be eligible for e voting On 4TH May 2013 in Executive Board Meeting at Khajuraho it was again discussed and most of members suggested that the as the IAP members are not acquainted with new system So change over should be take at least one year overlapping both ballot and e voting This year as a special provision those who could not get registered themselves up to 31 8 2013 due to any reason shall get an postal ballot paper with attached form for e voting registration which has to be returned along with vote From next year no ballot paper will be sent to anyone Only eligible Fellow Life Ordinary members of the Society who have paid their annual subscription for the current year shall be eligible to offer themselves as candidates for election or to propose or second the candidature of any member or to participate as a voter in the elections Members must ensure that their subscriptions are paid up before they offer themselves as candidates proposer seconder or voter as the case may be IAP Election Com
8. ET RE ER EE E ERE REPE As registered with IAP see Instructions Prop sers Address iic eti a E ERROR ESEE EAEE SEEE EAER EREE AEA EEEE KAARE EU XR eau UE HERRERA RUE RE REESE Membership No of the Proposer Telephones STD CODE Mobile Proposer s Signature amp Date see instructions Name of the Seconde eite ener t nne rtc ga enina aT ania ec ro EY e ERR EHE rer ded As registered with IAP see instructions Seconder s Addres S HR Membership NO Of the SeCOTldel 3 e OE ER OE a e S et uu e e a E RENE ees Telephones STD CODE J OER e ESI m Mobile Signature of Seconder amp Date see instructions Place Date Signature and Name of candidate DECLARATION BY THE CANDIDATE hereby declare that consent for nomination for the post as mentioned above All information provided by me is true and correct to best of my knowledge and belief Nothing has been hide deliberately shall abide by rule and regulations as per constitution of Indian Academy of Pediatrics understand that Election Commission has provided adequate informalion in case of any discrepancy rules and regulations of the constitution of IAP shall apply I also declare to practice the code of conduct and declare conflict of interest prescribed by CIAPO election commission of IAP 68 IAP BULLETIN Volume 9 Issue 1
9. IAP constitution shall be referred 1 Clause 14 3 The President Elect the Secretary General joint secretary and the Treasurer a shall be elected by all the Ordinary Life Fellow members of the Society from amongst themselves Clause 14 4 The Ordinary Life member contesting for the post of President Elect should have been a member of the Society for 10 complete years consecutively as on 1st January to be eligible to contest for the ensuing election and should have served on the Executive Board or as Office Bearer or both for a period of 2 complete years before contesting for the post of President Elect The Editors in Chief of Indian Pediatrics and Indian Journal of Practical Pediatrics Honorary Secretary Joint Secretary Treasurer and Organizing Secretary of Pedicon will not seek election for the post of President elect till the completion of their present term in the office These changes in the constitution will not affect the eligibility of candidates to re contest for the future elections who contested before these changes Clause 14 6 A member contesting for the post of the Honorary Secretary General should have been a member of the Society for 7 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election and should have served on the Executive Board for two complete years before contesting for the post of the Secretary General Clause 14 7 A member contesting for the post
10. Jan Mar 2013 INSTRUCTIONS 1 2 3 4 5 6 Please make sure about eligibility for the applied post and eligibility of proposer and seconder A member shall be ineligible for contesting more than one post Fill complete form in capital letters Incomplete form will be rejected Read carefully all the details given in election notice before filling the form Make sure all particulars given are true correct and as per record of CIAP office Others as per requirement CHECK LIST OF ENCLOSURES 1 2 3 4 Self attested photo copy of valid ID of Signature should be same as given on ID A Candidate Passport IAP ID Card PAN number card Driving license Voter ID Card Aadhaar Card B Proposer Passport IAP ID Card PAN number card Driving license Voter ID Card Aadhaar Card C Seconder Passport IAP ID Card PAN number card Driving license Voter ID Card Aadhaar Card Photo of Candidate DD as required Others as per requirement Last date and time for application The complete nomination form should reach on or before 5 PM dated June 29 2013 at office of The Chief Election Commissioner IAP 888 Saraswati Vihar MG Road Gurgaon 122002 Haryana IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 69
11. One Time Password OTP 12 Inthis last step you may click on Yes or No By Clicking on yes you will receive Congreatulations You have successfully submitted your vote this message on the screen This confirmation will also be sent to your registered mail ID and mobile number 7 Password will be sent on your registered mobile and Mobile voting method email id This OTP will be valid for only One Hour 1 After successful registration and receiving of activation 8 Enterthe password you have received in given space confirmation voter can vote by sending SMS SAMIT for password and click on Login EVOTING on 9246356765 9 Now E voting page will open Click on stnt Evotg 2 The voter will receive a reply SMS having names of the 10 Choose candidates of your choice by clicking on the Pandlndes anes i one wiipnadalishhel naire checkbox and then click proceed 3 Chose the code of the candidates you want to elect and SMS it on 9246356765 Example given as below 11 In the next step you can either change your choice of candidates or confirm S No Candidate For The Post of President 2013 Vote Code For SMS To Be Written And Sent To 9246356765 1 Dr Rathnaswami SAMIT SPACE NP SPACE 1 2 Dr Harnarayan SAMIT SPACE NP SPACE 72 3 Dr Singh SAMIT SPACE NP SPACE 3 Candidate For The Post of Hony Secretary 2014 1 Dr Dakshina SAMIT SPACE NS SPACE 1 2 Dr Nariani
12. SAMIT SPACE NS SPACE 2 Candidate For The Post of Executive Member Delhi 2013 1 Dr Mishra SAMIT SPACE ED SPACE 1 2 Dr Venkatesh Rao SAMIT SPACE ED SPACE 2 3 Dr Rajesh SAMIT SPACE ED SPACE 3 4 Dr Chandra Hari SAMIT SPACE ED SPACE 4 If choices are Dr Harnarayan Dr Dakshina Dr Venkatesh Rao and Dr Chandra Hari Send SMS to 9246356765 Samit NP 2 NS 1 ED24 On 4TH May 2013 in Executive Board Meeting at Khajuraho it was again discussed and most of members suggested that the as the IAP members are not acquainted with new system So change over should be take at least one year overlapping both ballot and e voting This year as a special provision those who could not get registered themselves up to 31 8 2013 due to any reason shall get an postal ballot paper with attached form for e voting registration which has to be returned along with vote From next year no ballot paper will be sent to anyone Election Commissioners Dr Ramesh Goyal Dr Ajay Gambhir Dr Ketan Parikh Dr George Moolayil goyal_dr hotmail com drajaygambhir rediffmail com ketand0 hotmail com drgeorgefm gmail com M 9810146249 M 9811557085 M 9821010035 M 9961806888 Address for Correspondence Dr Ramesh Goyal 888 Saraswati Vihar MG Road Gurgaon 122002 OR Indian Academy of Pediatrics Kailash Darshan Kennedy Bridge Nana Chowk Mumbai 400007 IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 63
13. ainst their name Chose the code of the candidates you want to elect and SMS it on 9246356765 Example given as below IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 S No Candidate For The Post of President 2013 Vote Code For SMS To Be Written And Sent To 9246356765 1 Dr Rathnaswami SAMIT SPACE NP SPACE 1 2 Dr Harnarayan SAMIT SPACE NP SPACE 72 3 Dr Singh SAMIT SPACE NP SPACE 3 Candidate For The Post of Hony Secretary 2014 1 Dr Dakshina SAMIT SPACE NS SPACE 1 2 Dr Nariani SAMIT SPACE NS SPACE 2 Candidate For The Post of Executive Member Delhi 2013 1 Dr Mishra SAMIT SPACE ED SPACE 1 2 Dr Venkatesh Rao SAMIT SPACE ED SPACE 2 3 Dr Rajesh SAMIT SPACE ED SPACE 3 4 Dr Chandra Hari SAMIT SPACE ED SPACE 4 If choices are Dr Harnarayan Dr Dakshina Dr Venkatesh Rao and D Send 6 Ans 7 Ans 8 Ans SECU r Chandra Hari SMS to 9246356765 Samit NP 2 NS 1 ED 2 4 What does space mean for mobile voting This is standard symbol to keep one space in between two words or letters What will happen if more than one space are used in mobile voting The system will accept it provided there are no other error If have voted by mobile can vote again by internet or vice versa You can vote only once Either by internet or mobile After voting by one process the
14. all publish on website and forward the list of valid candidates for information to the contesting candidates Any eligible candidate not desiring to contest the election must send his written request to withdraw his nomination on or before the date of withdrawal i e 20TH July 2013 before 5 PM All the eligible members on IAP membership list as on March 31 2013 are eligible to cast their votes Each voter shall be entitled to cast one vote for each post Prior registration is a must for e voting A member can vote via net or registered mobile number as per procedure given in notification The Candidates as well as Proposers amp Seconders of the nominations are required to give a self attested photo copy of their photo identity viz PAN Card Passport Driving License IAP Identity Card Aadhaar Card or Voter ID Card any one along with the nominations Only one of the above mentioned photo ids will be accepted Any other proof of photo id unacceptable Few important definitions for reference are A Registration This is a one time procedure to acquire voter s authenticated mobile number and mail ID by EC to get them enabled to cast their vote This may be done through internet or filling a form sent along this notification The Registration process will continue IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 55 up to August 31ST 2013 for the current election It can be done by submitting a duly filled regi
15. another process will not accept the vote RITY 1 How will know if e Voting website is secured A IAP BU If you are visiting the website with a secure connection you will be able to identify the website through the Site s certificate A secure or encrypted website address will begin with HTTPS rather than HTTP and you will see a lock icon in the Address bar Secure connections use certificates to identify the website and to encrypt your connection so that it will be more LLETIN Volume 9 Issue 1 Jan Mar 2013 2 Ans 3 Ans 4 Ans difficult for a hacker to view You can also click the lock icon in the Address bar to see more information about the secured website Click on following URL https samvoting com iap open page and click on See SSL certificate and generate daily certificate of anti hacking reports respectively GODADOY COMS LG VERIFIED amp SECURED VERIFY SECURITY J WEBSITE PROTECTION TESTED 2013 03 12 bed Can I reuse the password received for the first time by me for e Voting No The e Voting system will have new password for every login What if someone steals my password The password cannot be stolen It is One Time Password OTP A new Password is generated by the system every time automatically whenever you Click on Generate Password and will be sent to your registered mobile and mail ID It can be used only once within 60 minutes only How secu
16. ecord and your State Alternatively your name can be searched by entering only mobile number in the specified field if it has been given to CIAP earlier Confirm your name address and other details in the data and Click on Retrieve After confirming your particulars click on Login given against your particulars IX In the next window your IAP number will be displayed Here click on password by clicking on Click here to generate One Time Password OTP X Password will be sent on your registered mobile and email id This OTP will be valid for only 30 minutes Xl Enter the password you have received in given space for password and click on Login VIII XI Now E voting page will Click on Start E Voting open XIII Choose candidates of your choice by clicking on the checkbox and then click on XIV In the next step you can either change your choice of candidates or confirm XV In this last step you may click on Yes or No By Clicking on yes you will receive Congreatulations You have successfully submitted your vote this message on the screen This confirmation will also be sent to your registered mail ID and mobile number How can participate for e voting by mobile Mobile voting method After successful registration and receiving of activation confirmation voter can vote by sending SMS SAMIT EVOTING on 9246356765 The voter will receive a reply SMS having names of the candidates and their code written ag
17. equired step in case of verification needed So you are requested to spare 2 to 3 minutes for this You will not be eligible to vote if your verification is incomplete VOTING 1 Is time period for e Voting same as Postal Ballot Ans Yes The time defined as per election notification is applicable for e Voting 2 Can a IAP member modify a vote already casted before the closing of e Voting cycle Ans No Vote once casted will be considered final and cannot be modified 3 Will proxy be able to cast vote in e Voting System Ans e Voting System brings flexibility convenience and ease of operation for the IAP member to cast vote through internet or by SMS Thus eliminating the need to appoint a proxy 4 How can participate for e voting by internet Ans Actual E Voting 66 l You will get information on your registered mobile and mail ID whenever the election is scheduled You are eligible for the e voting This information shall also be published in Academy Today ll You can vote either by online or mobile voting method Online voting method lll Please visit the site after receiving information of activation to authorize to vote for actual e voting IV Login again using the same URL https samvoting com iap V Click on If you are already registered click here Login Ans VI Click on Find Member Number Vil On the next page search your name by entering your First OR Last Name as given in IAP r
18. ill apply to his her state of election for the post of President Secretary Treasurer and Joint Secretary this code will apply to the entire country After the release of final list of contestants the contestants will not participate as faculty in any academic program hosted by Pharma company The contestants will not be faculty organizing team member of any IAP program after the release of the final list of contestants Those contestants who are in the committee of the IAP programs can continue to coordinate the programs but cannot be faculty for the program Contestants can be delegates at academic programs organized either by IAP or by Pharma Industry with exception of Infant Milk Substitutes Industry but must pay for their own travel accommodation and registration Sponsorship from Pharmaceutical companies is disallowed for contestants For posting personal distribution of electioneering material such as letters and pamphlets Breach of Code of Conduct will be considered if A written email complaint is received about the conduct of a contestant from a member of IAP and confirmed by the EC after investigation A breach of code of conduct is observed by any of the Election Commissioners The breach is proved with documentary proof audio visual print electronic A documented breach of code of conduct by a contestant will invite disqualification of his her candidature by the EC with 2 3rd majority
19. mber Rs 5 000 The Nomination Fee should be paid by a crossed bank draft drawn in favor of Indian Academy of Pediatrics payable at Mumbai or by cash The Nomination Fee should accompany the Nomination Paper failing which the Nomination shall be disqualified The Nomination Fee is non refundable Nomination Paper duly filled in and addressed to The Chief Election Commissioner at address given below should reach his office NOT LATER THAN 5 00 PM ON 29th JUNE 2013 along with the nomination fee Allcorrespondence enquiries queries should be addressed to Dr Ramesh Goyal The Chief Election Commissioner Indian Academy of Pediatrics 888 Saraswati Vihar MG Road Gurgaon 122002 Haryana pee Dr George F Moolayil Election Commissioner Ue Dr Ketan Parikh Election Commissioner IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 zx AP Election 2014 Schedule Subject to change under unforeseen circumstances S No Time Date 1 Freezing of Voter List 5 PM 31 03 2013 2 Starting of receiving of Nomination Papers 9AM 10 06 2013 3 Last Date for receiving of Nomination Papers 5 PM 29 06 2013 4 Scrutiny of Nomination Papers 12 Noon 30 06 2013 5 Declaration of the Provisional candidate list 5 PM 01 07 2013 6 Last date for withdrawal of nomination 5 PM 20 07 2013 7 Declaration of final list of candidates 5 PM 21 07 2013 8 Closing date for receiving of registration both by
20. mber of years as laid down in the IAP Memorandum of Associations and in the election notice A nominee should not have any monetary dues to IAP pending against his name A nominee will declare conflict of interest being on the advisory committee or in any other capacity of pharmaceutical company with pharma companies along with the nomination form and will resolve the conflict of interest resign from their position in pharmaceutical company before filing the nomination 2 Electioneering the following actions are disallowed by contestants Advertisements in lay press about election any kind of press release and interviews on any subject Placement of banners with personal names anywhere in the country Hosting of official dinner cocktail parties for fellow members from IAP Negative propaganda about fellow contestants Use of pressure inducement or coercion to get votes from fellow IAP members Only an appeal through emails print media like letters brochures and IAP official publication like Academy Today for votes is allowed before the last date for submission of appeal in Academy Today as decided by the Election Commission Impersonation of an eligible voter of IAP Suspected mass voting will be investigated 3 Participation as faculty or delegate in programs of IAP Pharmaceutical companies IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 For the post of Executive Board member this code w
21. mission will accept the nomination papers of the candidates and shall have no role in publication of bio data of candidates A candidate has to approach Hon Secretary General CIAP Editor of Academy Today Editor for IAP Website for publication of bio data after the list of candidates is finalized by IAP Election Commission Editor of Academy Today Website will decide about format and size of bio data to be published as per guidelines set by Executive Board A members may file as many nominations as they desire Pe MO INDIAN ACADEMY OF PEDIATRICS i X E Office of Chief Election Commissioner 888 Saraswati Vihar Gurgaon 122002 Haryana up CEN EDAM MMC MUN cdi ede M NNNM M MUN f Email ID cec iapindia org goyal_dr hotmail com M 9810146249 E Notice for IAP Election 2014 Dr Ketan Parikh Election Commissioner Dr George F Moolayil Election Commissioner but only for one post however payment may be made only once and the photo copy of the payment proof should be attached with all such nominations The name of the candidate should be mentioned on the nomination as registered with IAP No other change in the name will be allowed The nomination papers will be scrutinized by the IAP Election Commission to decide about its validity or otherwise The geographical State of the candidates will be determined as per the address recorded with the Central IAP as on March 31 2013 After scrutiny the Chief Election Commissioner sh
22. peed of your system Click on agree to the Terms and Conditions On successful registration you will get a message on your registered mobile and e mail ID for the confirmation of the registration Physical Please send the duly filled attached registration form to the Election Commissioner s office or IAP Office Mumbai on the address given below with one self attested photo ID with address proof as above Filling all the columns in the registration form is mandatory When I can register myself for voting The process is ON and you can register by any one of two ways as given above Can I register myself during the voting Yes till the scheduled date given in the election information brochure Is the registration process needed every year For the life members this is to be done only once unless there is a change of address mobile number or mail ID required by you Can I register two times No Can I register two mobile numbers or mail ids No What is the remedy if someone else has been registered in my name There is verification system by the CIAP You are 65 requested to inform CIAP or Election commissioner s Office as soon as you discover this with your self attested ID proof for rectification 8 What happens if do not answer to the verification call or give wrong answers Ans This is for the verification of the authenticity of the voter To activate your ID for voting this is r
23. re is the data provided by me It is completely safe and will not be shared with any unauthorized person 67 zum Nomination form for IAP Election 2014 mem Pe O INDIAN ACADEMY OF PEDIATRICS eim z X Office of Chief Election Commissioner 888 Saraswati Vihar Gurgaon 122002 Haryana j F Y S a AAA A AAA S MEM eee MEE E f Email ID cec iapindia org goyal_dr hotmail com M 9810146249 L Dr Ramesh Kumar Goyal Dr Ajay Gambhir Dr George F Moolayil Dr Ketan Parikh Chief Election Commissioner Election Commissioner Election Commissioner Election Commissioner NOMINATION FORM PLEASE FILL UP THE FORM IN BLOCK LETTERS Paste recent Name of the Office for which the Candidate is Nominated ttne photo of candidate here Name of the Candidate in full 5 rrt reete ete eer eet eee ens As registered with IAP see Instructions Candidate s AddIGSs 5 ree ie s t md d d em en e c P aes DiSttiCl iones oe tee idis STATE IAP Membership No of the Candidate sse Hl Telephones STD CODE yolgsC di MObil rerit Ll M Offices held by the candidate in Central IAP amp Year s essere nnne nnne nnn tnnt nnne ntn retinere nenatis Name of the Pr p sel ierit re ite re re meine ita mter ne a en
24. stem Is there any User manual to understand the login and voting process Yes You can see the User manual from https samvoting com iap Will I get postal ballot also On 4TH May 2013 in Executive Board Meeting at Khajuraho it was again discussed and most of 7 Ans 8 Ans 9 Ans 10 Ans 11 Ans 12 Ans 13 Ans 14 Ans members suggested that the as the IAP members are not acquainted with new system So change over should be take at least one year overlapping both ballot and e voting This year as a special provision those who could not get registered themselves up to 31 8 2013 due to any reason shall get an postal ballot paper with attached form for e voting registration which has to be returned along with vote From next year no ballot paper will be sent to anyone Can change my mobile number or mail ID It can only be done before registration is completed Once the registration is done it can t be changed altered Can vote from mobile number which is not registered No you can t Can Anyone know whom have voted for No your vote is confidential and can t be known to anyone What happens if have entered wrong code for the candidate It will not be accepted by the system till you feed the right information The system asks you to confirm your choices with valid codes only What happens if lose or change my mobile Nothing will happen unless
25. stration form and a self attested copy of Photo Identity viz PAN card Passport Driving License IAP Identity Card Aadhaar Card or Voter ID Card any one B Verification This process is to verify the members details filled in the registration form and is done by Central office of IAP This will be done by calling the member Secretary of respective branch or by other modality as seems appropriate by IAP office You are requested to respond to the call from IAP office for the purpose C Authentication for e voting After verification by CIAPO the member s voting right will be activated which is called Authentication Information of activation will be sent on registered mobile and mail ID The member will be eligible to vote only after Authentication and Activation A soft copy of the list containing the names and addresses of Fellow Life and Ordinary Members of the Society shall be supplied on request at Rs 5000 per copy Any change of address after March 31 2013 will not be accepted for the purpose of IAP Election 2014 le Serb Dr Ajay Gambhir Election Commissioner P Dr Ramesh Kumar Goyal Chief Election Commissioner 56 The candidate is required to pay applicable Nomination Fee as mentioned below Nomination Fee for the post of President Elect Rs 20 000 Nomination Fee for the post of Hony Secretary Jt Secretary and Treasurer Rs 10 000 Nomination Fee for the post of Executive Board Me
26. the members of the respective States only The number of State wise Executive Members shall depend on the strength of eligible voters from the concerned States which will be as follows 100 to 500 One Executive Board Member 501 to 1250 Two Executive Board Members 1251 to 2250 Three Executive Board Members 2251 and above Four Executive Board Members Maximum numbers of Executive Members from any state can be four The number of Associate Life members Associate members and Post Graduate Student members will not be counted while calculating the membership strength of each state for this purpose 8 Clause 14 13 Any member who has any complaint about the election shall give the same in writing addressed to the President of IAP within 21 days of the declaration of the result Clause 14 14 An Election Tribunal consisting of the President as the Chairperson and two Immediate Past Presidents in order shall be constituted to go into the complaint and the decision of the Tribunal shall be final if there is a difference among the members of the election tribunal the decision shall be by majority Clause 14 15 Any dispute shall be subject to Mumbai jurisdiction IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 zw Code of Conduct for the Candidates in IAP Elections Following are the components of the Code of Conduct 1 Eligibility as Candidate A nominee should have been a member of IAP for the requisite nu
27. tton to click Fill 1000 in horizontal and click on box given with Maintain aspect ratio there Now click on OK Save this file on desktop by using Save As and save the file as a jpeg file This file can be uploaded in registration form How can make sure that my casted vote has been counted for the election You will receive a confirmation mail and SMS accepting your vote 19 Can I vote even after due date Ans No REGISTRATION 1 How can register myself for electronic for e voting A Registration electronically or physically All the members have to register once electronically or physically for e voting B Registration Methods a Electronic 1 Click on the URL link https samvoting com iap 2 After logging in click on Click here if you are not registered Register 3 On the next page search your name by entering your IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 Ans Ans Ans Ans Ans Ans First OR Last Name as given in IAP records and your state Alternatively your name can be searched by entering your mobile number as it exists in IAP records in the specified field Confirm your name address and other details in the data and click on Register On the next page fill all the required columns and attach the self attested scanned copy of one of the following Passport Driving license IAP ID card or PAN card Uploading of photo ID may take some time depending on the s
28. you change your mobile number In case of problem whom should contact You may contact Chief Election Commissioner Office or the address of contact person provided in the notification of the election web site of IAP election What happens if my internet connection or electricity goes off during the process of voting You may re login for the process Your voting remains incomplete till the whole process is completed Whether typing in upper lower case or small capital letters makes any difference No You may use any case as the reporting in not case sensitive IAP BULLETIN Volume 9 Issue 1 Jan Mar 2013 15 Ans 16 Ans 17 18 Ans What is to be done if receive failure of delivery massage on casting of the vote You may re login and complete the process again Can vote for the EB candidates of other states No you will only see national candidates and EB candidates of the state mentioned in your address How can reduce the size of my id proof file to less than 2 MB e Size of the attachment file must not be more than 2 MB To check the sizes of file please right click on the file New list will open in which click on Property and check the size of the file e Ifthe size of the file is more than 2 MB to reduce the size click on the attachment file and bring cursor on open with and select paint In the paint window click on Resize button New window will show Pixels bu
29. your mobile number as it exists in IAP records in the specified field Confirm your name address and other details in the data and click on Register 4 On the next page fill all the required columns and attach the scanned copy of one of the following Passport Driving license IAP ID card or PAN card Uploading of photo ID may take some time depending on the speed of your system 5 Click on agree to the Terms and Conditions 6 Now click Register 7 On successful registration you will get a message 62 zw nformation about IAP Election for sem on your registered mobile and e mail ID for the confirmation of the registration b Physical Please send the duly filled attached registration form to the Election Commissioner s office or IAP Office Mumbai on the address given below with one self attested photo ID with address proof Copy of Passport Driving license IAP ID card Voter ID card Aadhaar Card or PAN cara Filling all the columns in the registration form is mandatory B Authentication to Vote After receiving your registration form either electronically or physically by the election commissioner s office it will be verified as per official records You are requested to keep your registered mobile number on for the next few days for a verification call and answer all the questions asked by the caller This verification call will not take more than two minutes You are also requested to answer all
Download Pdf Manuals
Related Search