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Quartz, Quartz Web User Procedures Manual

1. 2012 Payge Donna Payge Donna Quartz Web User Manual Sep 2012 pdf Document Types e Registration File specialist national qualification Documents can be uploaded in word excel or pdf formats Other 07 09 2012 Payge Donna Other this can be used for documents which do not fall into any other category New Course Form for any new courses your organisation wishes to run Quality e g reports on Internal Verification activities Assessment e g samples of course work Qualification Information e g application forms for approval to runa Documents will generally be requested by the External Moderator Quality Reviewer prior to completing the EResults process Back to contents page Quartz Web User Procedures Manual Access to HE Providers 2012 2013 5 Administration Area This is where you can check the status of your registrations E Submission Forms RAC s Documents and any Unique Leaner Numbers ULNs which have been rejected see the LASER website For Centre Admin for further information about ULNs Current information will be listed under each heading Ser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards x Switch Role Login i Hoa E ee PA Administration My Details Documents Reports Administration eg ERegistrations Status Review Course Runs Review Learners Provider rogramme Provider Days EResul
2. awards org uk Read the terms and conditions available through the link on the page and then click on the I have read and agree to abide by the Terms and Conditions checkbox N B you will not be able to log in until you have ticked the checkbox Type your user name and password to log in Back to contents page Quartz Web User Procedures Manual Access to HE Providers 2012 2013 Forgotten Your Password If you have forgotten your password then click on the Forgotten your password link and you will be taken to the reset password page here you will need to enter your username Remember to click on Continue once you have reset your password to ensure that it resets and you can log in V Laser Learning Awards Learn Progress Succeed Registered e mail address or username Password Click here if you have forgotten your password Remember me next time Forgotten your password E I have read and agree to abide by the Terms and Conditions Terms and Conditions Learning Awards Learn Progress Succeed roe Login Forgot Your Password Enter your registered e mail address or username to reset your password Registered e mail address or username Submit Terms and Conditions Click here for Terms and Conditions Back to contents page Quartz Web User Procedures Manual Access t
3. file ERegistration files can be accepted in a variety of formats Click Here for full details of the file formats available and associated coding conventions in a Word document The ERegistrations form should look like the example below Due to the nature of our database this is the only format that the database will accept B Ee gt X t iE Fa Merge amp Center EB s 89 398 Conditional Format Calculation Explanatory Insert J Format Painter F IF ca 3 gt Formatting as Table mE l v Clipboard x F Alignment P Number F v B F G H J M N O Forename Surname Postcode Gender Ethnicity Ability Employment Adjustment Adjustment Comment Unit Code Unit Code Unit Code Unit Code As we share a registration form with our none Access Providers the registration form contains extra columns for entering unit codes Access registrations Do Not need to complete these columns as the units are already present on your programme B M N O P Unit Code Unit Code Unit Code Unit Code Unit Code Back to contents page 10 Quartz Web User Procedures Manual Access to HE Providers 2012 2013 This is where you will register your learners ASer Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Centre Administrator at Laser Learning Awards Switch Role Login z ee m b Home A ERegistration Submission b My Details ies gt Docu
4. AN Laser Learning Awards Laser Quartz Web User Manual Access to HE Providers 2013 2014 E Registrations Laser October 2013 Version 2 1 Quartz Web User Procedures Manual Access to HE Providers 2012 2013 Contents PATO CUICUION aiei aE EEEE EEEE DEN 3 Issues with Logging On to the Web Portal ccccccccesccceseeseeeeeeeeeseeeeseeeesaeeeseeeenees 3 Logging on to the WebPortal cccsssscsesseseesecesseneaseceaseneasenenseneaseseaseeaseneaseneasenes 4 Logging onto Quartz Web 0 cece cece ccc eccccceceeeeeeeeceeeeceeeeeeeueceeseeeeeceeseeeeeeeessaeeeeeessaeeeeeees 4 Forgotten your PassWord oxccccscescvetaccssecseezescadeceesreeaeescuntecuseuehiewsasetcexessdeesceueieesesnteet 5 Using Secure Web Portal ccsccccessccensecensecensecensenenseseaseneaseneaseneaseseasesaseneaseneaeenes 6 TNE Home Page ccccccceccceeeceecccsceceeeceueccseecseeceueecseecseeseusesaeeseeeseusenaeeseeeseueenseeseeesees 6 FIOIES and HESOONSADIINGS escenes nenni a EEE A EEE EE E RRENEN 6 NY ICL AING ae E a E Goeeratiateens eee 7 Changing your PASSWOIM cccceecccceececeeeecaeececeeececaeeeeceeeeeseeeesseesesseusessaeeesaeeesseeeeeas 7 EO CUTS AG E E EEE E cise ees sewn os dewey ask oascesbvessveceseese 8 DOCUM TDO aaa a a tinenttttaedid eaiatteneh anna 8 Administration Area sssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 9 How to Register Your Learners ERegistration Submissi
5. de Gender Ethnicity Ability Status lt Not Yet Set gt lt Not Yet Set gt 7 lt Not Yet Set gt Employment Status Adjustment lt Not Yet Set gt lt Not Yet Set gt Adjustment Comment Qualification None specified gt Address Line 1 Email Adding a Learner to an existing course run You can add a new learner to the course run by completing the fields here when you Click the Ada New eanne Regisiration button a confirmation screen will appear NB You will only be able to add existing units to a new learner You will need to add new units to the course run before you can add them to a learner Please note always submit an ERegistration if you wish to add more than two learners See page 10 Back to contents page 13 Quartz Web User Procedures Manual Access to HE Providers 2012 2013 Additional Learner Confirmation page Laser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Centre Administrator at Laser Learning Awards gt Switch Role Switch Role Role Log in p e Add Learner Confirmation My Details i Documents Reports Administration Are you sure you want to add Review Course Runs Review Learners New Learner Test Test DOB 01 01 1900 ERegistration Submission to course run 1452660 Test Training Course EResults Submission re eee FF Check the details and click on the 6AfifM button you will be taken back t
6. e to upload documents from your computer to the secure webportal To do this click on Documents in the left hand menu browse on your computer for the document you wish to upload Select the type of document you wish to upload and click submit A Laser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Centre Administrator at Laser Learning Awards Login gt Home b My Details gt Documents gt Reports gt Administration gt Review Course Runs gt Review Learners gt ERegistration Submission gt EResults Submission Documentation ab Submit Document Click Browse to select a document to upload and pick a document type from the drop down list No file chosen Ga View Document _ Swich Role Click on a document title to view the document Please Select gt Click here for the drop down menu x Submit Title Description Date Author ocnser newsletter july10 pub Other 17 03 2011 Levy Debbie OCNSER NOCN Listed Qualification Achievement 10 11 xls Adding Units to an Existing Course Form doc Other Other 12 01 2012 07 08 2012 Drakes Andy Payge Donna Request for Replacement Certificate doc Other 07 08 2012 Payge Donna Centre Recognition Amendment Form doc New Course Notification Form LASER doc Quality document New course form 07 08 2012 06 09
7. g Awards cannot accept responsibility or liability if this is not adhered to Please check our website www laser awards org uk http Awww laser awards org uk content2 asp id 34 for details of administration training to support your use of the web portal and other training that LASER offers Issues with Logging on to the Web Portal Click on the relevant buttons rather than pressing return as pressing return will have no effect Ensure that pop ups are not blocked by your browser or toolbar If pop ups are blocked then this will prevent full functionality of the web portal There may be an issue with the settings on the computer that is being used to access the Quartz Web Portal please follow the instructions below on how to resolve this in relation to Microsoft Internet Explorer 1 Click on tools and then go to internet options or click on the cog on the right of the toolbar if you don t have the tools option 2 This will open a box click on the privacy tab one of the buttons on this new screen is sites Type in ocnser org uk in the Address of website and click allow Click on OK Click on OK again Try to log in again O of OQ Back to contents page 2 Logging onto Quartz Web Connecting and Logging On Open your web browser i e Internet Explorer Firefox Google Chrome type the address www ocnser org uk into the address bar and press Enter A web page similar t
8. gistration Submission on 01932 569894 Sites Canterbury Office Address Keynes College University of Kent Canterbury Kent CT2 7NP Phone 01227 827823 Fax 01227 827823 Email Roles and Their Responsibilities These roles are assigned based on the information supplied on your centre application Centre Administrator Upload Registrations to secure portal Check learner information and history Check and print E Submission Forms RACs Save results to E Submission Forms RACs and email to Tutor for checking Tutor Check and print E Submission Forms RACs Submit E Submission Forms RACs to Internal Verifier Internal Verifier Checks E Submission Forms RACs Submit E Submission Forms RACs to External Verifier QR or LASER approved IV with Direct Claim Status N B You will be able to see who has taken which action and when Back to contents page Quartz Web User Procedures Manual Access to HE Providers 2012 2013 My Details Click on My Details in the left hand menu list this will take you to a page which shows various information about you as a user You can also change your password on this page Check your roles If you have an alternative address to your organisation s address this will be listed here e g your alternative office address or home address A Laser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Centre Administrator at Laser Lea
9. ments gt Reports Please note that you are about to submit a file of registrations for which a new course run will be created If you wish to add gt Administration registrations to a current course run then please use the link from the course run review page gt Review Course Runs Oae Please call your Customer Support Officer if you do not see your programme on gt ERegistration Submission ERegistration Submission on 01932 569894 P EResults Submission The programme provider course of learning eK This is for your Purchase Order Number Please note that for those Providers whose Finance Department require a PO Number your registrations will not be completed until we have this information Course Run description Course Run start ite Start date of your course Course Run end date End date of your course Provider Reference This is your reference ID Purchase order number a Only applicable for certain qualifications National test date Use the drop down box to select the site this is important for those Providers who have more than one campus Click here to find a list of all your current courses The site lt None gt Ea The tutor None Ea Enter the name of the Tutor if applicable ICW Please enter any details that you wish to draw our attention to here ICV is Intended Credit Value for this Course Run Only applicable in certain circumstances Upload your co
10. mpleted ERegistration form here to Submit you learners Notes on this submission Choose the ERegistration file to submit Format text csv or Excel xls or xlsx Choose File No file chosen How to submit your learners e Browse for your registration file on your computer e Click open and the name of your file will appear in the box e Click on the SG bMit button to upload your learners While every care has been taken to ensure that the information held on our database is correct please contact your Access Administrator immediately should ANY of the information in the drop down boxes be incorrect or incomplete Back to contents page 11 Quartz Web User Procedures Manual Access to HE Providers 2012 2013 7 Review Course Runs To review your course runs select Review Course Runs from the left hand menu This page will allow you to check on your classes course runs A Laser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Centre Administrator at Laser Learning Awards Login Home Your Course Runs My Details Documents This screen allows you to search for batches and opens by default showing current batches i e ones Reports where today s date lies between their start and end dates Administration Review Course Runs Please untick Current to see all of your classes Review Learners ERegistration Submission EResults Submission O
11. nce you have unticked Current click on Course Run Start Date to see your most recent classes first Bhi el ge saa See Ab Q Find Course Runs Course Run ID Provider Reference Starts in Academic year Current Any 4 Programme Provider Programme Provider Course Name Course ID Qualification ID Qualification Name Course Provider Programme Provider Programme Provider Qualification Qualification Course Run Course Course Run ID Reference Course ID Course Name ID Name Description Run Start Run End Date Date 1452660 Your Ref 128314 NOCN Internal Test Training 17 03 2011 31 07 2012 Verfication of Credit Course Based Learning 1234 128318 AIVS Workshop 01 09 2010 1458354 IV 128314 NOCN Internal 01 08 2011 31 07 2012 Verfication of Credit Based Learning 1458355 IV2 128314 NOCN Internal 01 08 2011 31 07 2012 Verfication of Credit Based Learning cq Find Course Runs Course Run ID Provider Reference Starts in Academic year Current Any Programme Provider Programme Provider Course Name Course ID Qualification ID Qualification Name Click here to view details on this course run Course J Run ID Tourse ID a AIVS Workshop ss Qualification Nar Back to contents page 12 Quartz Web User Procedures Manual Access to HE Providers 2012 2013 8 Current Course Run Information You can view all learners currently registered to your course runs by selecting the course run n
12. o HE Providers 2012 2013 3 Using Secure Web Portal The Homepage This gives information about your centre and your current role s If you have more than one role with LASER within your centre you can choose which role you are using by using the drop down menu and clicking on the Switch roles button A change of role will always take you back to this page Laser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Switch Role Use the drop down menu to change roles Click the button to confirm Centre Administrator at Laser Learning Awards Login ETH Laser Learning Awards My Details Documents Reports Welcome to the LASER Quartz Web Administration Portal Administration Review Course Runs FAO centres that claim public funding for qualification provision It is the responsibility of the centre to check that a given Review Learners qualification is listed on LARA as eligible for the public funding required and the responsibility of the centre to ensure that it ERegistration Submission is eligible to claim that funding EResults Submission ee a Oe ee ee FAO schools It is the responsibility of the centre to check that a given qualification is approved on Section 96 for the target age group and that it attracts Performance SCAAT Points if required Please call your Customer Support Officer if you do not see your programme on ERe
13. o the Course Run information page and your learner will appear on the course list Review Learners This web page will allow you to search for a specific leaner and look at the learner s history Laser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Centre Administrator at Laser Learning Awards Switch Role E You need to click Log in Pime 4 Your Learner Registrations here to find learners My Details bar Documents e tafe a Search Learner Registrations Review Course Runs Review Learners ERegistration Submission EResults Submission b b b b b b b b The search results returned will only reflect the learners at your organisation registered on your course runs You can search by e ID e Unique Learner Number ULN e Forename e Surname e Date Of Birth DOB 9 Logging Out Use the link on the top right hand side of the page to log out Back to contents page 14
14. o this will be displayed Click on login button at the top right hand corner of the screen this will open the LASER Quartz Website A web page similar to this will be displayed Textsize aaa 4 AN Laser s Learning Awards Learn Progress Succeed Home Access to HE Qualifications amp Accreditation Recognised Centres Quality Assurance FAQ Click here on the login button Contact Us About Us How to become a Recognised Centre Customer Services News amp Events Vacancies Sixt Welcome to Laser Learning Awards LASER offers its own versions of the key qualifications previously faa Meena offered through NOCN Our qualifications pages provide further LaserAwards information bcot Can we get 400 followers by the end of the week bcotchallenge please retweet Please download our Welcome Presentation to learn more about guys yesterday reply retweet favorite our new LASER offer LaserAwards First LASER Update for the new academic year is out now eepurl com nZAYX yesterday reply retweet favorite Click on the Log in link and the login page will appear N Laser p cionn Learning Awards Log in Link Learn Progress Succeed gt Login Powered By QuartzWeb Terms and Conditions Portico Consulting Ltd In order for you to log in you need to have a user name and password If you do not have a user name or password please contact your Access Administrator Marie Jones m jones laser
15. on 02seeeeeeeeeee 10 Downloading the EResultS Submission FOIrMS ccceccecseeeeeeeeeeeeeeeesaeeesaeeesaeeeeeas 10 This is where you will Register your lCArnelrS cccseccceeeceeeeeeeeseeeseeeeeeeeseeeseeeeseeens 11 HOW tO SUDMIL your LE AIM ONS eeren EEEE EEEE EE EENS 11 Review Course ruUnS irra ce ers ee deena ee cece ee de eee ecilo nnmnnn nnmnnn nnmnnn mnnn nnna 12 Current Course run Information ccccscseesessescessesceneeseeneesonseesenseesenseeeensesseneesoees 13 Adding a Learner to an Existing Course FUN ccceccceceeeeeceeeeeceeeeeseneessaeeesaaeeesaaeeenas 13 Additional Learner Confirmation Page ccccccccccseccsceseeeeeeeeeseeesseeeesseeeesseeeesaeeeeas 14 Review LEAINEYLS cccceccseccecceeeceeeceeseeeeeeeeeeeeeeceeesaeesseeseeseueeeeeseeseeeseeeseeeseeseeeseeess 14 EOC ONG OUl isrann EEEE E REA EEA A E seca senwecanecaars 14 1 Introduction We are pleased to introduce you to the LASER s Quartz Web Portal User Guide Using the web portal you can currently e Register Learners e Download the EResults Submission Form s Also referred to as RAC s Recommendation for Award of Credit e Review current and previous registration details e Review current and previous learner details e Review the courses approved for your organisation It is essential to use the web portal to upload documents register learners etc rather than by email or by post Laser Learnin
16. rning Awards Switch Role Login E a g Marie Jones My Details Documents Reports Your roles will be Administration gt Change Password listed here Review Course Runs Review Learners ERegistration Submission EResults Submission Click Here to change your password b b b b b b b b b g Roles Centre Administrator at Laser Learning Awards 2 Non Organisational Addresses Address Phone 01227 827823 R If you have an alternative Email m jones laser awards org uk address it will show here Changing your Password To change your password click on the Change Password link and you will be taken to the following page Type in your old password and two copies of your new password and click the change password button You will then be returned to the My Details Page Your password will have changed and next time you log in you will need to use the new one Learn Progress Succeed Eome Change Password Moy Details Documents Your new password must contain Reports At least 8 characters Administration At least 1 alphabetic character Rewiew Course Runs At least 1 non alphabetic character Rewiew Learners EReqdistration Submission EResults Submission gt b b b b b b b b Password New Password Confirm Mew Password Change Password Cancel Back to contents page Quartz Web User Procedures Manual Access to HE Providers 2012 2013 4 Documents page You will be abl
17. ts Submission 1455613 Access to HE Pret Mid 17 11 2011 1456443 1234 aivsworks ATV Workshop 11 01 2012 Centre Administrator at Laser Learning Awards TOFO ap YF O YF O F O Y O YF Y EResults Status Course Run Programme Provider Description Back to contents page Open College Network South East Region Registration Programme NOCN Internal Verifiers NOCN Internal Verifiers Award Open College Network Verifiers Award South East Region Registration Programme Francoise Sillett IVA Course OU East NOCN Internal Verifiers Grinstead Award 1452194 Jilie Dedden Internal Verifier NOCN Internal Verifiers Award Newbury Award October 2010 14527694 dlevy Test 2 NOCN Internal Verfication of Credit Based Learning a Documents Not Yet Viewed No Documents Pending g Failed ULN Validations No Learner ULN s Failed Validation Awaiting QA verification Awaiting QA verification Awaiting QA verification Awaiting QA verification Awaiting QA verification Awaiting QA verification Awaiting QA verification Quartz Web User Procedures Manual Access to HE Providers 2012 2013 6 How to register your learner ERegistration Submission Note A standard registration form is available under ERegistration File Format at the bottom of the page You will need to complete your learners details here ERegistrations File Format Click Here for a Standard ERegistration submission form fas an Excel
18. umber from Your Course Runs in the Review Course Runs screen A Laser Learning Awards Learn Progress Succeed Centre Administrator at Laser Learning Awards Centre Administrator at Laser Learning Awards Y Log in F Home mm Course Run 1458354 b My Details gt Documents gt Reports Programme Provider 128314 NOCN Internal Verfication of Credit Based Learning gt Administration Course gt Review Course Runs provider Reference jv Purchase Ordern gt Review Learners Oo o i owo o o oe E To view the learner history with your ERegistration Submission Course Run Start 01 08 2011 Course Run End 31 07 2012 gt EResults Submission organisation click on the learner s surname link Enter Single Learner Registration Submit Additional Learner Registrations Course Run Unit Registrations Course Run Documentation EResults Submission Forms Click on the surname to review that learner s history of learning with Laser Leaps ID ULN Title Forename Surname Date of Bi s nder Status Ethnicity Ability Status Employment Status Adjustment 13033851 Beth Webster 04 10 1959 Withdraw 13033852 Michelle Parks 22 09 1983 Withdraw 13033853 Nathan 04 02 1979 Withdraw 13033854 Philip Lucas 04 10 1963 Withdraw L9 ib Enter Single Learner Registration ULN Title Forename Surname DOB Postco

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