Kids Manual
Contents
1. Edit Vehicles Date 06f 52006 w Origin Destination Purpose Deposit Money Trip Miles Record Cancel 47 Editing Mileage Detail To edit an entry either double click on the one you want to edit or click on it once and then click on the button This displays the information related to the entry ina new window Now make your changes and press the button Removing Mileage Entries To remove a mileage entry click on the one you want to delete and click on the button Then click to confirm the removal ES Vehicles Button ticts This button opens the following window and is used to manage your vehicles Manage Vehicles Mary s Car oe John s Ear Mame John s Car Make and model Toyota Camry Date first used for business 01 07 2005 w Purchase price of vehicle 000 Fair market value of vehicle 2000 When first used in business LT Depreciation Method 5 Year Straight Line Convention Half Vear v Mileage History Odometer reading on f January 1 2006 Odometer reading on i December 31 2008 Total miles vehicle i driven in 2006 To Add a Vehicle 1 Click on the button 2 Enter the information about the vehicle 3 Click 48 To Edit a Vehicle 1 Select the vehicl2. General Operation Schedule Meal Schedule Profile Civil Rights Info To remove the second shift click either the start or end time and press the delete key on your keyboard Breakfast 1st Shift Startlst Shift Enc 2nd Shift Star nd Shift End Mid 2 4 5 10 Noon 2 4 E 3 10 Mid gt AM Snack 1st Shift Starti st Shift Enc 2nd Shift Stand Shift End Mid 2 dl E 3 10 Noon 2 4 E 3 10 Mid All Lunch Jat Shift Startlat Shift End nd Shift Star nd Shift End Mid 2 dl PM Snack C Supper 1 Profile This tab allows you to enter the highlights philosophy policies or whatever information you believe will provide parents with a look at how your daycare operates This can be printed as a report by clicking on the Report button in Facility Information 10 Child Information This is where you enter information related to the children that attend your daycare and enroll new children When you begin taking care of a new child you must enroll that child in MMKids By enrolling that child in MMKids you will also enroll that child in the Food Program so you will receive reimbursements for each meal that child receives while in your care Once you have entered a child and his or her information it also becomes available to other parts of the MMKids program such as the Accounting section Enrolling New Children The USDA Food Program requires a large amount of information on each chil
3. Meals page ready for you to enter a non infant meal How to Record Meals and Attendance File Help e 0 S 2 Return Reports Frit Delete Help Record Meals Child In amp Cut Times Non Infants Infants O 11 25 2008 M Meal 08 00 AM 1 Choose the Date The Record Meals page will be loaded by default for the current date unless your Current Claim Month is before the current calendar month If this is the case you may need to change your claim month For information about changing your claim month see page 7 When choosing a date you can use the pop up calendar clicking the button to the right of the date or you can type the date in directly in the form of MM DD YYYY 2 Choose the Meal By default breakfast will be displayed first so you will have to change this to record other meals 3 Split Serving Did you serve this meal to one group of children Or did you serve it to one group of children some of whom left and another group of children later arrived to eat the same meal If you did split the meal serving it to more than one group of children then you should choose 2 for the Number of Meal Servings When you do this you ll notice there will be two attendance columns in the Non Infant child list one for the first serving and one for the second You ll also notice that a second serving meal time box will appear as well 4 Supply Meal Time Type a meal time for the meal No colon is required and A
4. 6 00 Phi Chavez Alexa Child Cute E 06 00 AM OF 15S AM 3 30PM 6 00 Fhl Dee Bety O _4 Gambinoski Erica 0730 AM 08 00 AM 11 00 AM 6 30 PM Hammet Zachariah J Henry John L 0700 AM 00 Ph Hil Jazmine L Jenkins Fasaf S Jones Holly 0700 AM 4 00 Ph Jones Logan Larocque Mililani L 09 30 AM 5 00 Phi hal Apply Typical Drop Off and Pick Up Times 2 Choose the Date The Record In Out Times page will be loaded by default for the current date unless your Current Claim Month is before the current calendar month If this is the case you may need to change you claim month When choosing a date you can use the pop up calendar or you can type the date in directly in the form of MM DD and hit the go button 3 Supply In amp Out Times Click on the appropriate row and column within the list of children to record a child s time of arrival in time and time of departure out time If 21 the child comes once before school and again after school you may have two sets of in amp out times for that child You can type the times in directly and use the tab key to go from cell to cell within the list of children The Apply Typical Drop Off and Pick Up Times button will automatically assign in and out times for all children based on the drop off and pick up times from the child s enrollment so this may make it easier to enter this information 4 Save the day Once finished entering in out times click Save Even if you aren
5. Your first name Lastname Johnson Business name Dee s Daycare oo 222 66 8888 Phone 952 555 1212 Food Program Field Address 4504 James Rd Provider lO Number 1234 State MN Minnesota Tax ID 1234321 Fax 952 555 1313 REPT ESTING E mail deejonnsong email com Ci on Li Fon F lt Second adultihelper present Many of the reports from other parts of the program use the information entered here For example each of the daily reports has a heading that displays the name and phone number of the daycare If you choose not to enter the information here it will not show up on the daily reports Although this information is not required it will make your reports more complete and informative Operation Schedule This tab is where you enter the days and hours of operation for your daycare First click the day and then the times appear with hour minutes and AM PM Highlight what you want to change and key in the change The default is 12 00 am to 12 00 am and must be changed to your specific times WO Meal Schedule This tab is where you enter your meal serving times Times are entered the same way as described above under the Operation Schedule You also have the option to enter split serving times You can enter split shifts by entering times for the second shift File Help e YU 2 Return Reports Help Facility Information
6. a a 8 Click on the button Select the appropriate category for the expense you want to add then click Choose the date of the expense Enter the dollar amount Enter who the expense is being paid to Enter the Item Description Choose the percentage of the expense that is for business use You can select e 100 Business The entire amount of the expense is counted e Time Space The time space percentage of your business is applied to the expense See page 64 e Actual Business Use Selecting this allows you to enter the specific percentage of the expense that is being used for your business Press Form 4562 Expenses 1 2 Sd Click on the button Select the appropriate category for the expense you want to add then click EE Select the Date Placed In Service This is the date that the item was first used for your business Enter the Value as of Date Placed In Service This is how much in dollars the item is worth Enter who the expense Is being paid to Enter the Item Description Choose the percentage of the expense that is for business use You can select e 100 Business The entire amount of the expense is counted e Time Space The time space percentage of your business is applied to the expense See page 64 e Actual Business Use Selecting this allows you to enter the specific percentage of the expense that is being used for your business Select the Depreciation Method and Convention you
7. access as long as the internet connection is constant and stable You should connect to the Internet before starting the MMKids software Other Requirements You will need the free Adobe Acrobat Reader software on your computer in order to view and print any reports You can download Adobe reader from here http www adobe com products acrobat readstep2 html or the first time you access a report MMKids will automatically check to see if you have this free software installed If you don t it will offer to download and install it for you Getting Started with the MMKids Program MMKids has been designed to let you record your claim quickly and easily It s easy to start Here is what you need to do 1 You must be in the correct claim month Check the Current Claim Month on the top of your screen z Minute Menu KIDS Claim Month November 7006 Fie Children Claims Reports Accounting Tools Help If you don t see the current month then you need to change it To change your current month use the gray menu bar at the top to go to Claims and then Change Claim Month This will bring up the Change Claim Month window November 2008 Save Close In that window use the left or right arrows to choose the correct month Once you ve come to the proper month click the Save button Once you re in the right month you re ready to continue 2 Enter your Facility Information From the main menu click on Facility Infor
8. haven t downloaded MMKids simply go to www minutemenukids com welcome and follow the 3 easy steps and then login Please remember that MMKids is a web based program and you must be connected to the Internet to use any part of MMKids e f you forget your User Name and Password you can use the link on the login screen that says Click here if you have forgotten your user name or password or contact your Food Program Sponsor for assistance e Once you login you will have the option to change your password if you choose click on the File menu at the top of the screen and go into Utilities then click on Change Password Computer Requirements MMKids requires Windows 98 or higher with at least 4MB of hard drive space free You can also use MMKids on an Apple Macintosh if the computer is configured to run Windows applications by using programs such as Virtual PC http www apple com downloads macosx system_disk_utilities virtualpc html Boot Camp http www apple com macosx bootcamp Parallel Desktop http www parallels com en products desktop All of these solutions are designed to allow Apple computer users to run Windows programs such as MMKids but these programs are not affiliated with our company and we may not be able to provide technical support when using MMKids with these programs Internet Access Requirements Any type of Internet access will work including dial up modem ISDN cable wireless and satellite
9. income Is received from If the Category is Parent Subsidy enter the Parent s name Press SS eS Add New Income Item Categor arent Subsidy Edit Custom Categories Date OS06 2009 e Amount 245 55 Received from Government Parents name Adams Frank F Include the parents of withdrawn children Record Cancel Edit Custom Categories To create additional categories click on the button Then enter the name of the category you want to add You are limited to 5 custom categories 41 Editing Transactions To edit a transaction either double click on the one you want to edit or click on it once and then click on the button This displays the information related to the transaction in a new window Now make your changes and press the button Removing Transactions To remove a transaction click on the one you want to delete and click on the button Then click to confirm the removal 42 Record Expenses In this section of accounting you keep track of all your expenses MMKids is set up with over 50 categories designed to help you keep everything organized and ready for tax time File Help ae Y Return Mileage Reports Help Add Entry Edit Entry Remove Entry Date Category Paid To Amount Business Use Sub Total May 1 Cleaning Supplies Deparment Store 40 58 20 32 46 hay E Advertising Daily Times 25 99 100 29 94 Entering Transactions The steps for adding
10. os its 59 COXAKT MAKER aa TEES tes cvscseacusanccdeceudvedicasesdeccuasusddsviassuvsevaseduecduecvsccsddetvsecessuucaeuseudens 60 HEREDA AA A AAA AAA AAA cane 61 CUSTOMER SERVICE a Ocio is 61 A En EN CORRE E A EN PRE ER RES RSS EE A E RAR 62 1998 2009 Minute Menu Systems Inc The software program and the manual are copyrighted All rights are reserved They may not in whole or part be copied photocopied reproduced translated or reduced to any electronic medium without prior consent in writing from Minute Menu Systems Incorporated The user of this product is entitled to use this product for his or her own use The user is not entitled to sell or transfer reproductions of the software or manual to other parties in any way nor to rent or lease the product to others without written permission from Minute Menu Systems Incorporated 090506 Accessing MMKids You should have received a welcome letter or instructions from Minute Menu Systems or your Food Program Sponsor on how to download MMKids This would have also included your MMKids user name login ID number and password If you ve already downloaded MMKids then you can access your account by double clicking the MMKids 9 Minute Menu icon gt Kids on your computer s desktop This will open MMKids and ask you to enter your User Name and Password Minute Menu Kids Sign In User Marne Password Remember my password for me If you
11. save simply navigate to another tab or child or click on Return Or if you want to immediately add another contact click on Add Contact again The process is the same for each type of contact The Reports Button There are a variety of reports available in Child Information including the comprehensive child information reports daycare address book birthday listings daycare schedule and more To print or preview the reports click the Reports button and then make your selection To Withdraw a Child 1 Go into Child Information 2 Select a child 3 Click the Withdraw button 4 Choose the date that is the child s last date in your care Note You will NOT be able to claim this child after the child has been withdrawn so be sure to choose an appropriate date here Also Note You cannot withdraw a child until the child has been activated by your Sponsor So if you enroll a child and need to withdraw that child in the same month you ll have to wait until your Sponsor activates the child If the Sponsor does not activate the child for several weeks you may want to contact your Sponsor to have them withdraw the child for you 15 Record Meals Each day you serve meals you must keep records of the children and food served You can use MMKids to record your meals and automatically send that information to your Sponsor To begin from the main menu click on Record Meals This will open the Record
12. the child Click here to select the style File Help Y mmmn SEE Return Reports Help You can make these selections for all children before you get started or you can select the style for each child as you go A couple of additional notes related to this 1 You can select a different report style for each child 2 You can change the report style everyday or just leave it the way it is The report style will remain the same for a child until you choose a new one So if you decide to use the Toddler 1 report for a child you only have to make this selection one time and you are done Customizing Individual Reports Now let s look at a number of different ways that you can proceed Two possible methods will be covered here There are many others Method 1 Minimal customizing You have entered the daily plan using Day Planner and have planned the meals for the day using Meal Planner Now use the drop down lists for children and report styles to select a report style for each child If you do not select a style the Show all information report style is used as the default when printing We recommend that you choose a style for each child since information on some of the reports may not make sense for a certain age child For example the Infant 1 report style contains information on the number of bottles and diaper changes This information would not be appropriate for a school age child After you have chosen a r
13. things in the Daily Reports module The Daily Reports module will be fully explained later in the manual Entry of a detailed hour by hour schedule 1 Click the Day Planner Tab to bring up the daily time line 2 Click on the time when a specific activity will be starting 3 Anew window will open In the new window select the end time of the activity Lave 4 Type in the activity description and press To delete an entry select it then press the button 34 Accounting The Accounting part of the program allows you to track the income and expenses related to running your business When you enter the Accounting module you are presented with the Accounting menu The Accounting menu allows you to select from the following functions e Bill Parents amp Record Payments Record Other Income Record Expenses Record Vehicle Mileage Time Space Percentage Active accounting calendar year 2005 Bill Parents amp Record Payments Record Expenses Record Other Income Record Vehicle Mileage Time Space Percentage 35 Bill Parents amp Record Payments This section contains the following tabs and buttons e Reports button Rates button Create Invoice tab Unpaid Invoices tab Payment History tab File Help e 0 O 2 Return Reports Rates Help _ _ _ _____ __JJJzzz _ _ ____ Create Invoice Unpaid Invoices Paid Invoices Payment History Select the billi
14. with the Parent s signature on it so dont forget to print that report out have the parent sign it and mail it to your Sponsor If You Want To Cancel An Enrollment If you ve already begun enrolling a child but that enrollment should be canceled you can click the Cancel button to erase that child completely But remember that if you want to claim that child at all even for only one day you must finish the enrollment process completely first then withdraw that child 13 Printing the Child Enrollment Report After you click Save on the last tab of the child enrollment wizard you ll be presented with option to Print Child Enrollment If you already clicked Done and forgot to print the enrollment form you can still do so from the Child tab File Help SE Ke D 9 Return Reports Enroll Child Withdraw Restore Waiting List Help Select Child fLopez Mike Fitter Child List i Pending ka Child Parents Guardian Schedule Special Emergency Contacts Medical Pickup Notes Billing Status First Name ll Last Name Lopez fo Date of Birth Age 8 years 10 months Home Phone Participation Child Race check all that apply Date of Enrollment 11202008 F American Indian or Alaskan Mative Asian Relation to Provider Mot Related 1 Day Care Child Black or African American er F Native Hawaiian or other Pacific Islander Participates i
15. 25 Submitting Your Claim Once you enter your meal amp attendance information for the month you need to send that information to your Sponsor With MMKids this is very easy and doesn t involve sending the Sponsor any paper Finished With the Month If you think you re done entering meal amp attendance information during the month then you re ready to submit your claim to your Sponsor But it s a good idea to review your meal amp attendance first just to make sure 1 From the main menu click on Submit Claim Current Claim Month November 2008 Murnber of Days with Meals 5 submitted to sponsor Not Yet Submitted Print Attendance Verify In Out Times Print In Out Times Print Claim Report Submit Claim 2 Click on Print Claim Report and review your meal amp attendance information on screen or print it out if you like If you need to make any changes Return out of the Submit Claim to Sponsor window go into Record Meals and make the necessary changes Clicking on Print Attendance will print a one page report that will list a day by day total of the children you have claimed at each meal 26 3 You ll also see Verify In Out Times and Print I n Out Times reports If you are required to record child in out information use the Print In Out Times report to get a print out of all child in out records that you saved during the month Use the Verif
16. A A 40 RECORD OTHERINCOME ario 41 ENterine Trama On ia iaa daa 4 ECUS OM Cale COTICS aa laa 4 ENTRE A VONSOCHON aaa 42 Remove Transcontinental huraduns 42 RECORD EXPENSES are ne nas a da ner ne te andere ed ee tn ti 43 EMEN T ANSU CONS rs ee Lean ves tuted A St D M a nd 45 EG EA POMSOCHON S A aia 46 R NOV E TARO CUNA lts 46 MITE AGE RE CIS TER A 47 Entera VIL CACC DA E EA 47 PIN OMIVCACE DL ae 48 ROMOVING MICA t e Emir eS a ia 48 VENC CERES LALO y Retr eee PEE SE CC EE EEE EEE EEE EEE 48 TIMES SPACE PERCENTAGE sta A ib ta 50 Time Hours CHUAPCH PVCS AA A AA A aa 50 UNTO DINNER ACUESTA AS A A AAA A ed AT ada 51 911E PAE INNE S ence seca np bee Ce NE E Se den PEA Son en er CN Re E 52 Calculated imeSpace PET CCMA GE oee a E N E EEA AE E O 52 FAC COUNTING REPORTES at ia tna 52 A mald OOL E PENSOS aras sidad 53 Cr e REC ID casts NE alas 53 Deprecianon WOKS NEO ns idos 53 FONC CO I TOUS W OFK SINCE cases rs ll laicos 53 DVO E SR an Re A ed et Med nee a et da dede 53 Schedule EDetaied Expensas ona notant ie date 53 DCH COLE C WORST ON E a EEE EEE E ETE O E T EE E AOR 54 Nandard Meal All OW GING E RSS SAA T AS 54 eM Of ACCOUN A A AS E AOO 54 SATEMENTO T AVMS ir ene E ETE E A TRTE 54 Velmcle Deduchonr Comparsa 54 VIC LE VIC OC ei dica cia 54 DATEY REPORTES Se ciao 55 CHOOSING A REPORTS PAR noms nr dt tin m nl E OM NN OMAN Onde MA 56 CUSTOMIZING INDIVIDUAL REPOR ES rios ne tn est ae ennemis niet tnt a stunt 56 CERTIFICATE MAKER
17. M PM will be assumed based upon the meal you are recording So if you re entering 8 15 AM you can just type 8 15 If you re recording a meal with two servings you must supply both meal times 16 Child Mame 4 Stat Age Sch Sick ZCN Serv1 Serv 2 Baber Floyd H A 10y4m S a Blue Stan A 2y 11m Brown Blessing wW 1y Gm Camacho Brandon amp 6y Om Chavez Alexa Aa 2y 2m E Child Cute A Byim S Dee Bety D A sy Fm Gambinoski Erica A SyBm A Hammett Zachariah J 2 dy 4m Henry John L P 2 Om H U L P Ayem S o 4 Total Meals H Served 3 4 5 Mark the Children in Attendance For each child who attended the meal put an X in the Attendance box in that child s row When recording a meal for Non Infants only children one year of age or older as of the date of the meal will appear in the list of children Additionally only children who are fully enrolled and finalized with date of enrollments on or before the date of the meal will appear in the list Note on Split Servings If you re recording a meal with two servings check each serving that each given child attended So if a child only attended the first serving check only the first serving column for that child If a child only attended the second serving check only the second serving column for that child If the child attended both servings check both attendance columns it s important to record that the child was present for both servings even though the chil
18. Minute Menu Systems Presents USER S Manual enu Systems Incorporated 2009 Minute M Version Minute Menu Kids HX Congratulations amp Thank You for Using Minute Menu Kids MMKids is a complete family child care management system that offers much more than meal planning With MMKids you can e Manage financial information related to the running of your business Create income and expense reports for any period of time you choose Produce Invoices monthly statements and more e Receive electronic automatic payments from your parent through www ChildCarePay com e Manage all information related to each child such as emergency contacts medical information insurance information birthdays and much more e Plan all child care activities daily weekly or monthly e Use the time management features to helo manage your personal and professional schedule before during and after child care hours e Produce daily reports for all children with just a few keystrokes e Plan meals for a day week month or any period of time you e Produce certificates and create charts for setting goals measuring progress and rewarding children when they achieve those goals We hope that MMKids meets its goal of making it easier for you to run your child care business so you can focus on the most important part of your business kids Have fun Table of Contents ACCESSIN G MVIKIDS lt 20 iii 5 COMPUTER REQUIREMENTS ud o lt da
19. O Days vary i Times Vary Mid 4 E 2 110 Noon 2 4 E 8 10 Mid Participating Meals Tuesday Arrive Depart 2nd Arrive 2nd Depart t Breakfast 08 00AM 05 00PM 9 00 hrs 4 AM Snack Mid 2 4 6 8 10 Noon 2 4 6 8 410 Mid Lunch PM Snack Wednesday rive Depart 2nd Arrive 2nd Depart _ Supper 08 004 05 00PM 9 00 hrs Eve Snack Mid 2 4 E 2 10 Noon 2 4 E 2 10 Mid I I l l panman I Copy Monday s Hours Thursday Arrive Depart 2nd Arrive And Depart O8 00 4M 05 00PM 9 00 hrs Mid 2 4 E 2 110 Noon 2 4 E 2 10 Mid hos this child is in school or will be starting kindergarten please supply the following school District Holtville Unified i School Mame Madison Elementary Grade Level School Type School Age wt School Number 12 Click Next when finished 6 Complete the final step and click Save IMPORTANT Make sure you have entered everything correctly on each screen before you click on this save button Once you do you cannot change any of the enrollment information unless you contact your Food Program Sponsor When children are enrolled using MMKids they will be noted as Pending until your Sponsor activates the child You can claim Pending children but you won t be paid for those children until the Sponsor fully activates those children Your Sponsor will activate Pending children when they receive a printed Child Enrollment Report from you
20. Sponsor Open Record Meals choose the meal date and the meal and the previously saved meal information will appear automatically Note you can not edit any meal for a claim month that has already been submitted to your Sponsor Es Printing Meals The Print button Frit in the Record Meals page will print all the meals that have been recorded on the current date i e the Meal Date If you want to print the entire month s meal amp attendance information use the Claimed Foods amp Attendance Report from within the Reports menu 20 Recording Daily Child I n Out Times Because of USDA regulations some states require that providers keep track of the in out times of every child every day In others the state requires that child in out times are tracked only when split shifts are used And in other states providers don t need to keep track of daily in out times at all MMKids allows you to track the in amp out times of each of your children on a daily basis with the Child In Out Times function Ask you Sponsor directly whether this is a requirement for you To Record In amp Out Times 1 Go into Record Meals and select the Child In Out Times tab Record Meals Child In amp Out Times MA 1125 2008 Child Name Vistin V tot vistin vetOut vistin vist Out Baber Floyd H 07 30 AM OF 45 AM 2 30PM 5 30PM 3 Blue Stan 07 00 AM 6 30 PM Brown Blessing E Camacho Brandor 06 00 AM
21. a child include on the invoice You may overwrite any of these values Rate include withdrawn children Child Rate Type Units Sub Total Harper Jill 50 00 Harper Jill 90 00 Add Child Additional Fees Discounts More Fees Discounts TOTAL Step 3 Select the name to Bill to from the dropdown menu and type any notes you would like to appear on the invoice The names on the Bill to list come from the parents and guardians entered on the system for the children that are on the invoice Create Invoice Unpaid Invoices Payment History q Choose a bdl to name and add any additional notes then create the invoice Bilt PRE Notes This is a mote bo the parent which wall print on the invoice Step 4 Click the button then choose to print the invoice 38 Unpaid I nvoices Tab In this part of invoicing you can 1 Record payments made on previously created Invoices 2 Print previously recorded invoices 3 Edit previously created invoices 4 Remove previously created invoices File Help g y Y Return Repo Rales Help Create Invoice Unpad Invoices Payment History Record Payment Pint Invoice Edit Invoice Remove Invoice Invoice E Bdled To Invoice Date Biling Period Taal Balance E Joan Adams Ap 25 2005 Apr 17 2005 Apr 21 2005 95 00 35 00 To record a payment on an open invoice 1 Select the invoice you want to
22. button on your keyboard If you scheduled this meal ahead of time using Menu Planner you will be prompted to use that menu plan when you first select the meal date and meal See page 23 for more information about planning meals in advance 8 Save the Meal Click the Save button when you are finished entering the non infant meal Recording Infant Meals and Attendance 1 Go to the I nfants screen Click the Infants button at the top of the Record Meals screen to begin entering information for children under 1 year of age The basic meal information steps 1 4 above is carried over from non infants so it doesn t need to be entered twice 18 Record Meals Child In amp Out Times Non Infants infants Desens 11252008 4 bleal 08 00 AM Child Marne A Stat Age sir Serv 1 Jenkins Fasat IT Jones Holly intant Milk sil a Infant Milk Parent Supplied Formula 1 Leigh Paityn a Oo eae i AA o Cereal Sata Infant Barley Cereal 201 A Morris Becky E O 7 E rs I AE eget Appl 002 Rodriquez Paulina i Se Mame Leigh Paityn A Age Group 8 t0 11 months old Mote Each Infant must have higher owen foods Click each child to add edit that infant s foods Foods will automatically be copied to all children inthe same age group that have no foods already selected E Total Meals Save Cancel Served 2 2 Mark Infants in Attendance and Choose Foods For each infant you fed p
23. ck on Menu Planner from the main menu This will open a calendar of your current month File Help M Se a Y Return Print Copy Faste Help Schedule Menus Ste at te OA timate Monin gt 2 3 4 5 G T g BAL PO BAL PO BAL PO BALPO BALPO 9 10 11 12 13 14 15 i BAL o E B A L TF kaa T T H LF 0 j r 25 26 BAL PO o You can move the calendar to a different month by using the and buttons Double click on any day to enter or edit a menu plan for that date After you have finished adding the foods click on the Return button to save and return to the calendar You can also copy and paste menu plans from one day to another even into different months Right click on a day on the calendar to copy and paste menus The meals you have already planned will be indicated on the calendar by the letters B breakfast A AM Snack L Lunch P PM Snack D Dinner and E Evening Snack 23 If you want to print your weekly menu plan first select a day on the calendar and then click on the Print button Print Confirm scheduled menu exists For 4M Snack Once you have planned menus in advance you un j will be asked if you want to use the pre planned A LS menu whenever you go into Record Meals If you are not going to use your Scheduled Meal Would you like to use this menu just click No and enter the meal that you are serving Using Menu Templates Menu templates a
24. collects records of all of the items you have purchased that should be depreciated This program does not calculate your depreciation deduction because the tax rules are complicated Review this report each year to identify items you are depreciating Form 8829 House Worksheet This report tracks all business deductions that you are entitled to claim on IRS Form 8829 Expenses for Business Use of Your Home For a detailed breakdown of each individual expense see the Form 8829 Detailed House Worksheet report If you need to update your Time Space percentage go to the Time Space percentage section on the main Minute Menu Kids screen Invoice To create an invoice also Known as a bill for a parent go to the Bill Parents and Record Payments section Schedule C Detailed Expenses This report lists each separate item you purchased that will be claimed on IRS Form Schedule C Profit or Loss from Business To see a Summary report of these expenses go to the Schedule C Worksheet report Each item is listed under an expense category that corresponds to this tax form We have created five expense categories that can be claimed under the Other Expenses category listed on the Schedule C These five categories include Toys Household Items Cleaning Supplies Activity Expenses and Food The business use of each item is identified as either 100 Business Time Space Percentage or Actual Business Use If you feel that the business use of a pa
25. d only ate the meal once 6 Mark Sick Days or School Out for School Aged Children Typically school aged children will be in school during AM Snack and Lunch If you serve a school aged child on a weekday while the child would normally be in school there s usually a reason for it Perhaps school is out for the spring break Or maybe it s an inservice day Or perhaps the child is sick staying home from school but still attending your child care If a child is home sick put an X in the column labeled Sick If a child s school was out that day put an X in the Sch Out column There is no need to do this if the child is not yet attending school 17 7 Choose Foods You must note each food that you served during the meal There are two h te He ways to select individual foods A Click the L up a list of foods and click on the food you Frultivegetable 1 EL e served B Or if you remember the food s number just type it in the menu blank If you Fruitivegetable 2 Zucchini 212 Zucchini 12 a type a food number the food s name will Mik whole Mik 3 E appear automatically after you click somewhere else on the page button to the right of the menu blanks to bring There are also two ways to use a pre planned menu template Click the LJ button and then MenuTemplte click on the template that matches the foods you served Or you can enter the name or number of the menu template and push the Tab
26. d you enter MMKids collects all of this information so it can take a while to enter all of that data into the computer As a result it is useful to make sure you ve got everything you need before you begin So give your parents a Blank Enrollment Worksheet and have them fill it out ahead of time You can use this form to make data entry a little easier when you type the information into MMKids To print the Blank Enrollment Worksheet tl go to the menu Reports Child Information Blank Enrollments Worksheet 1 Click the Child Information button a 2 Click on the Enroll Child button Enroll chid at the top of the screen 3 Enter the child s information Using the Copy From Sibling button This feature allows you to copy information you already entered for one child to another child When clicked you are given the choice of which child to copy information from and the specific information you want to copy This feature can save a lot of time when you are entering siblings Note about the Date of Enrollment Once a child is enrolled in MMKids the child will appear in the Record Meals function But the child will only appear on meal dates that fall after the child s date of enrollment So if you enroll a child on April 15th and you want to record a meal on April 13th that child won t appear So be sure to supply an appropriate date of enrollment Click Next when finished 11 4 Ente
27. dcare Recipes Menu of the Month Activities for Children What s New This Month Nutrition Note Resources and Tips From Tom change every month Day Planner In Day Planner you can record the activities planned for each day nformation entered here is automatically added to each child s Daily Report Later you may choose to customize this information on an individual child s report The methods for customizing individual reports are discussed in the Daily Reports section of the manual There are 3 major tasks that are managed in Day Planner They are 1 Entry of a general plan for an entire month 2 Entry of the activities planned for a day 3 Entry of a detailed hour by hour schedule A time management type function Following are the details associated with each of these tasks Entry of a general plan for an entire month This feature provides a quick visual reference of what the upcoming month will bring Click the Calendar tab select a day by clicking on it Select one of the Mark As choices That day on the calendar will then change to the appropriate color 32 Calendar Day Planner Recipes Menu ofthe Month Activities for Children whats New This Month Nutrition Mote Resources Redleaf National Institute Tips From Torn March 24 2005 National Nutrition Month Sun Mon Tue 6 T 3 Fire Onll Day A 3 1 5 A H Patrick s D Select the day or days to mark then clic
28. e you want to edit from the vehicles list 2 The information about that vehicle will be shown on the right Simply make the necessary changes 3 Click ok To Remove a Vehicle 1 Select the vehicle you want to remove from the vehicles list 2 Click on the EE button 3 Click L_ves_ 49 Time Space Percentage Use the Time Space Percentage calculator to calculate the time space percentage for your business In calculating your time space percentage you should enter hours into these two sections Time Hours Children Present Time Other Activities and square footage information in the Space section File Help p Y Retum Help ES 2005 Time Space Percentage Time Hours Children Present Time Other Activities Space Calculated Time Space Percentage Record the total number of hows per month that at least one child other than pour on was present in por home for chid cae Tools se provided to calculate these hours based on attendance recorde of hours of operation January 168 hours X February 160 hours Total hows chidren present for selected month 168 March 184 hours Calculate Selected Month s Hours fro Calculate Selected Month s Hodis from Hours of Operation Notes explaining how this m rnth s hour were delermined Child hours B80 hours Time Hours Children Present In this section you need to enter the total number of hours per month that at least one child other than your own was present in your h
29. eals and attendance for infants click on the Infants button Chose the meal you want to record and record food and attendance Click Save or Return when you are finished to save your work See page 16 for more information on Recording Meals If you are not required to record daily child in out times then you re done skip to Step 7 If you are required to record daily child in amp out time 6 Record each child s in amp out time From within the Record Meals section click on the Child In amp Out Times tab Then enter each child s arrival and departure times See page 21 for more information on Child In amp Out Times 7 At the end of the month you must submit your claim to your Sponsor PA From the main menu click on Submit Claim If you d like to review your claim first use Print Claim Report Once you re ready to submit the claim click on Submit Claim See page 26 for more information on Submitting Your Claim Facility Information This is where you enter general information related to your daycare The information in Facility Information only needs to be entered once If necessary you can easily make changes at a later time However you can think of this as a one time task File Help e a Return Reports Help Facility Information General Operation Schedule Meal Schedule Profile Civil Rights Info
30. eport style for each child just click the print icon 56 In this example the only customizing done was to select a unique report style for each child Method 2 Some individual customizing You can customize each report while leaving the main information the same for each child Here is how you do tt 1 Select the child whose report you would like to work on 2 Tab or click to any part of the report that contains information you would like to add or change 3 Move to another part of the report and add or edit any additional information for the child Any information added or changed while viewing an individual child s report only impacts that child s report Even if you edit the Activities and Notes Books or TV they are only changed for that child Here is an example of a situation where you might want to customize an individual child s report Susie is a kindergartner who is only at daycare in the afternoon In the morning the other 5 kids had breakfast practiced the alphabet painted a picture and had some free playtime Since 5 of the 6 kids at your daycare participated you entered the information in Day Planner and it was added to all the daily reports including Susie s To update the information on Susie s report 1 Enter the Daily Reports screen 2 View Susie s Daily Report 3 Update the information where needed Some report styles allow you to enter individual appetite information Meals Break
31. expenses are different depending on which type of category the expense falls under There are five different screens used to enter expenses e Schedule C and Form 8829 Expenses Used for all schedule C and Form 8829 categories e Form 4562 Expenses Depreciation Expenses For all Form 4562 categories e Vehicle expenses Covers all vehicle categories e Food expenses Food Actual Expense category only e Home Depreciation screen Home category only When you select from the list of expenses the program wil automatically determine which of these five screens apply Add Expense Entry Please select the category for this expense As you select various categones you will see a list of examples for the category This will help vou determine which category best fits the expense vou are recording Activity Expenses Schedule C Expense Advertising Activity Expenses Apartment or Home Rent Casualty Lasses Admission fees to museums Cleaning Supplies E amusement parks 200 Camera field Computer Software trip expenses film film developing food deliveries gymnastics movies music lessons recreation center Food Actual Expense fees swimming lessons etc Furniture 4pplances Play Equipment Carpets Home Improvement Home Repairs and Maintenance ComputerPrinter Uther Office Equipment 43 Schedule C and Form 8829 Expenses Follow these steps to enter all Schedule C and Form 8829 Expenses N e w
32. fast Oranges Hot Cereal Milk Ate All Et Al Snack 100 Juice Punch Crackers Ate All Lunch Grilled Ham amp Cheese Sandwich Pineapple Green Ate Most v Beans Milk Pri Snack 100 Juice Punch Tortilla Chips amp Salsa Ate Some w supper EW Snack 57 To change the information for all the children you have two options Option 1 Enter Daily Reports and view the General Report Information by selecting General Report Information from the name list Then enter the new information for Activities and Notes Books Videos TV or Naps and Quiet Time Option 2 Enter the Day Planner or Meal Planner screens and update the information there Note If you update the information for all children by making changes in General Report Information Day Planner or Meal Planner those changes will replace any custom entries you made for a specific child 58 Certificate Maker Certificate maker allows you to create customized certificates for an accomplishment goal reached good effort or anything you want Six templates are available You can enter all the information on the computer or just print a blank certificate to complete by hand Select the type of award Enter the name or names of kids receiving the award Certificate Certificate of Achievement a Marne Message Enter a short or detailed description of the reason for the award V
33. formation go to the Bill Parents and Record Payments section Vehicle Deduction Comparison This report compares your vehicle deductions using two different methods the Standard Mileage Rate Method and the Actual Vehicle Expenses Method You can choose either method to determine your vehicle deduction You can choose different methods for different vehicles If in the first year you use your vehicle for your business you use the Standard Mileage Rate Method you can switch to the Actual Vehicle Expenses Method in later years If in the first year you use the Actual Vehicle Expenses Method you cannot switch to the Standard Mileage Rate Method in later years Vehicle Mileage This report summaries all of the business trips you took and multiplies these miles by the standard mileage rate for the year If you have not entered all of your business trips do so in the Record Vehicle Mileage section You can claim business trips by using either the standard mileage method or the actual vehicle expenses method To compare both methods go to the Vehicle Report 54 Daily Reports Daily Reports allows you to quickly create reports that you can give to parents each day The reports outline the day s activities meals books TV naps quiet times bottles diapers and individual notes You can be as individualized or as general as you wish In daily reports you enter the general information one time and it automatically gets added to each child s repo
34. g on Help will bring you to MMKids common questions Search for the question you need an answer for by entering several words that relate to your question and then click the search button To broaden your search click on search All Help Tons Then you can also click the link to review ALL available questions Q itis highly recommended that you read the Minute Menu Rats mana to familiarize yose with how Minute Menu Kids works Click he g i al now If you want to save a copy of the AA to your computer for future reference right click on the link above and select Save As from the menu that appears Search for the question you need an answer for by entering several words that relate to your question in the box below then click the search button search for Search if you are unable to find an answer to your question lease click here to fill out a customer service request form i Copyright 1998 2009 Minute Menu Systems LLC Customer Service If you have a question you can submit a ticket by clicking on Help and then Contact Minute Menu Supper Or you can click here Minute Menu Systems will contact you and provide assistance 61 Exit Click Goodbye to close out of your MMKids session Minute Menu Systems 1801 Gateway Blvd Suite 217 Richardson TX 75080 2009 Minute Menu Systems 62
35. iew a sample of the certificate That s all there is to it You can easily create fun and exciting awards for kids parents or whomever Add stickers to decorate if desired Click on the Preview button to generate and print the certificate To close the print preview screen click the EJ in the upper right corner 59 Chart Maker Chart maker allows you to create a checklist that can be used to track progress toward a goal measure attendance or keep track of whatever you want Charts can help provide the motivation for a child to succeed There are 6 built in charts but you can also create a custom checklist for anything you want To use Chart Maker 1 Enter the Chart Maker program 2 Select the chart title or enter a custom chart name 3 Add the children s names to the chart File Help p LA q Retur Preview Help Create a chart to track attendance measure progress or whatever you want Select a chat title or select Custom to create your own Perfect Clean Up w Your kid s names will appear here to choose select the children from the ist on the nght and click the Add button to add them to the chm rows bo the chart by entenmo the text in the Custom held below and clicking the Add button Jonny Adams Taylor Meadows Lup To add additional chart row items Clase Number of chart columns 10 e Custom be ES 4 Click on the F Button to generate and print the chart Help Clickin
36. k the appropriate Mark As choice National Poison Spring Begins Palm Sunday aT Good Friday Punm 1 Update your s Easter Sunday Call your local Hold down the Mark selected click on days to one at a time Entry of the activities planned for a da This is done on the part of the screen shown below First highlight the day you are planning to make active To do this click the desired day on the calendar and the date will appear at the top of the screen Then click on the Day Planner tab Or you can simply double click on the day Now just enter the desired information in the blank areas March 24 2005 Hational Hutrition Month Calendar Day Planner Recipes Menu of the Month Activities summary Books read The morning was rainy 20 we stayed Dr Suess Collection Indoors and read lots of books then saw a short movie TY watched Visiting a Cookie Factory 33 The information entered here will automatically be added to each child s individual daily report NOTE The information for the summary of the day the books read and television watched can also be entered on the General Report I nformation screen in the Daily Reports module of the So if you are not planning to use the detailed hour by hour schedule or enter a general plan for the entire month there is no need to use this part of the program You can accomplish the same
37. mation This is where you can record the basic information about your daycare facility including name address phone number operation schedule and meal schedule The entry of this data is primarily a one time task See page 9 for more information on using this module 3 Make sure all of your children are enrolled To find out which children are enrolled click on Child Information from the main menu Use the drop down Select Child box to check your list of enrolled children Make a note of any missing children If all your children are already enrolled then you re ready to Record Meals Skip to Step 5 4 Enroll any new children on Click on the Enroll Child button Enroll chid at the top of the screen Supply all the information on that screen and click Next Repeat this process until you reach the end of the enrollment wizard when you ll hit Save See page 11 for more information on Enrolling Children Once you have all your children enrolled move on to the next step 5 Record a meal From the main menu click on Record Meals This is where you record the meals served to the daycare children and mark which children were served this meal First select which meal you want to work with Then to enter a food you click on the m button for each food category and select a specific food Finally put an X in the Serv 1 box for each child that was served the foods To record m
38. n CACFP Print Child Enrollment white Physical Description Ethnicity check one eight i Hair Color Mot Hispanic or Latino Adding or Changing Child Information If you are not already go to Child Information and select a child s name from the drop down list Once you have finished the enrollment process you can add additional information about the child by selecting the following tabs Parent Guardian Schedule Special Emergency Contacts Medical Pickup Notes and Billing Move to each information tab by clicking it and fill in as much information as you can Entering the billing information for the child will be helpful later when invoicing the parents using the Accounting section of MMKids NOTE Some parts of the child s information cannot be changed and are shown in gray The USDA requires that these items be changed by your Sponsor and only after the Sponsor is notified of the change in writing with a parent s signature File Help eu gt we U 2 Return Reports Enroll Child Withdraw Restore Waiting List Help Select Child fsimith Jane ip e Active Pending w Child Parent Guardian Schedule Special Emergency Contacts Medical Pickup Notes Billing Select Emergency Contact Add Contact Remove Contact To enter emergency contacts and who is authorized to pickup a child 1 Move to the corresponding tab 2 Click on Add Contact 3 Enter the desired information 4 To
39. nerate your results 29 3 Finally Click on View report to 1 Open the menu of report categories by clicking the drop down box Facility Info Child Info Accounting etc can all be found Emailing Reports to Parents It is also possible to email the report to parents Once the report is open click on File and then select If you don t have an option to email or if this doesn t work follow these directions 1 Once the report is open go to File and then click on Save a Copy 2 Choose where to save the report and what name to save it as then click Save 3 Open up your email program and compose an email for the parent 4 Attach the saved report to the email and then send it 30 How to Change Your Password for MMKids From the main menu click on the File menu at the top of the screen and click on Utilities z Minute Menu Kids Claim Month November 2006 wi Children Claims Reports Accounting Tools Help Utilities Facility Information Message Center Options Check For Updates gt Change Password Then click on the Change Password button Type in your new password type it again to confirm and click on L Etangs Password Enter new password fs Confirm new password Change Password 31 Lesson Planner This section of MMKids contains content from the Lesson Planner that is beneficial for your chil
40. ng period to and from dates From OS 06 2009 To 0506 2009 e i f 50 k T 41 E bos Select the creation date for the invoice x pig gs 25 r e Created 05 06 2009 s _ Next gt gt Reports Button This button serves the same function throughout the MMKids program It allows you to print reports from any part of the program However it will default to printing the reports specific to the module you are in unless you make a different selection There are many options within the Accounting reports The best way to learn which reports will work best for you is to experiment All reports can be previewed on the screen prior to printing Rates Button The Rates button lets you setup default billing rates for each child Once setup just add a child to an invoice and the program will do the calculations You will always have the option to modify the rates while creating the invoice To enter rates gt 2 Default Rates 1 Click the Rates button 2 Enter the dollar amount and units i Harper Jill 25 00 time period Select the units by Michaels Jane 450 00 Monthly clicking the dropdown arrow and Shenard Jack 100 00 Weekly make your selection 3 Click OK Create I nvoice Tab To create an invoice fill in the information on each screen and then click the button You create invoices using the Invoice Wizard The wizard takes you through the following steps step 1 Select the From and To dates fo
41. ome for child care To do this select the month from the box in the left and then enter in the total hours for that month here There are two tools you can use to help you calculate the totals hours e The Calculate Selected Month s Hours from Atendance Records button uses the child hours and meal count records that you have entered in the Attendance section to calculate the total time that children were present for that selected month e The Calculate Selected Month s Hours from Hours of Operation button uses the hours of operation that you have entered into Facility Information section If children were not present during all of your operation hours for the month then you should make the necessary adjustments to the total hours box shown above 50 Time Other Activities In this section you can keep track of the time you spend doing activities for your business You may only count hours spent n your home Do not count time shopping attending classes doing business errands ect Adding Time Entries 1 Click on the button 2 Choose the start and end date of the activity 3 Enter the number of hours spent on the activity 4 Select what the activity is from the drop down menu To create a new activity b Enter the name of the category You can only create two new custom activities c Click 5 Then click the button Add New Time 5pace Activity Item Start date 04 05 2005 w Enddate 04 09 2005 Mote
42. program You can select from the report list in the current module or you can choose to print reports from another part of the program To do this click the dropdown list and select the part of the program from which you want a report Report Category Standard Meal Allowance Select Report Actual Food Expenses Date Options Create Receipt Depreciation Worksheet Date From 01 07 2005 Ww Form 8829 House Worksheet Invoice Date To 04 13 2005 e Schedule C Detailed Expenses Schedule C Worksheet standard Meal Allowance AR If you re not sure which report you want Experiment You can t hurt anything Use the vw Repo button to show the report on the screen first If it is 52 not what you want just give it another try When you get what you want on the screen then click the printer icon and you have your report Actual Food Expenses This report will help providers calculate their business food expenses using the actual food expenses method Providers can also use this report to compare with the Standard Meal Allowance report and determine which method to use in claiming their food expenses Create Receipt You can create a receipt for a parent payment each time the parent pays or at the end of the year as a Summary statement for tax purposes If you use this as an end of year statement make an extra copy for your records and ask the parent to sign your copy of the receipt Depreciation Worksheet This report
43. r the Parent Guardian information If you click on Use Child s Address it will automatically fill in the address and phone number that was entered for the child on the previous screen Click Next when finished 5 Enter the child s schedule When you enter the regular hours of attendance for a child on this screen the times become avallable in the Record Meals part of the program These times can be considered as defaults and can be applied to the Child In amp Out Times for daily attendance However on any given day you still have the ability to easily change those times in Record Meals if you choose This will be covered in the Record Meals section of the manual See page 16 a Click the check box next to the day for which you are entering times this activates the day b Enter the child s arrival and departure times c For children that come twice a day For example a school age child that comes in the morning leaves for school and then returns again after school Enter their 2nd shift where it says second arrive and second depart The first shift times will be displayed with a red bar the 2nd times with a blue bar d Total hours for each day are displayed on the far right of this screen File Help Enroll New Child Mike Lopez DOB 01 03 2000 Child ID 99 Schedule Monday arrive Depart and Arrive 2nd Depart 3 MES 08 00AM 05 00PM 9 00 hrs
44. r the invoice and the creation date for the invoice then click Step 2 Select the child or children you want to include on the invoice When you select a child you may change his or her rate and units The rate and units that initially show up for a child comes from the default rates entered using the Rates button The amount of time is calculated based on the units you selected for each child using the Rates button This is how it works for each billing type Hourly The hours for the child are calculated based on what is entered in the attendance part of the program for each specific child on the invoice If you charge on an hourly basis and the invoice is for 3 days the program will automatically check in the attendance part of the program for the number of hours that child was there during those 3 days Daily The number of days is calculated using the From and To dates chosen in step 1 Weekly The number of weeks is calculated using the From and To dates chosen in step 1 Monthly The number of months is calculated using the From and To dates chosen in step 1 37 Once a child is added to the invoice you can still override the default time and units by typing over the information Create Invoice Unpaid Invoices Paid Invoices Payment History Recurring Invoices Default units hours days weeks months are Select the children to based on actual attendance records for
45. re a simple way to save specific meals that you serve often or just plan to serve again in the future To create your own menu templates go into Menu Planner from the main menu tl and click on Breakfast Templates Snack pa or Lunch Dinner Templates Then click on the Add button ak Enter a Template Name and then select food components by clicking on the L box or by typing in the food s number Click Save when you have entered all of the meal s components The next time you are planning meals in advance you can click on Use Menu Template the menu template you have created will appear on the list You can also use menu templates in the Record Meals section See page 18 paragraph two for instructions 24 Provider Calendar Use the Provider Calendar to record days that you are closed for business or open on a holiday From the main menu click on Tools up on the menu bar and select Manage Calendar You can move the calendar to a different month by using the and buttons Click on a date on the calendar to highlight it and then use either the or button to mark that specific date To remove a mark click on emeve caeran Ean File Help Return Help November 26 2008 Sun Mon Tue Wed Thu aa 30 Hold down the lt CTRL Closed key and click on days closed Open On Holiday to select more than one at a time Remove Calendar Entry
46. record a payment for by Record Payment Inyoice double clicking it or by dr Billed To pressing the Amount Payments Recelved Balance Due single clicking on it and button The screen will now be filled with the specific information about the selected invoice gt 1 Apr 4 2005 Frank Adams 100 00 0 00 100 00 Description Frank Adams 2 Enter the Dollar Amount of Date 04 04 2005 w the payment it defaults to the total amount of the invoice and the check Check Number number Dollar Amount 1700 00 3 Click the button POESIE 4 The payment will be applied to the invoice and a record of the payment will be displayed in the Payment History section 39 To Print or Preview previously created invoices 1 Click on the Unpaid Invoices tab 2 Select the invoice you wish to print or preview 3 Click the button Now if you wish to print the invoice click the 3 Print button To edit a previously created invoice 1 Click on the Unpaid Invoices tab only open invoices may be edited 2 Double click the invoice you wish to edit or single click on it and press the l Edit Invoice button 3 This displays a form that allows you to modify any of the information on the invoice After making changes be sure to press the ame button To delete a previously created invoice 1 Click on the Unpaid Invoices tab 2 Click once on the invoice you want to delete and then press the bu
47. rt Parents love hearing what happened during the day and on those hectic pickup days it is nice to have a note When you enter the Daily Reports feature you see the following screen Allows you to choose from 10 report styles Choose which child s report you d like to view or General Report Information Smith Mary Show All Information w Reports Help Return Wednesday 5 6 2009 Ned Day gt Activities and Notes The morning was rainy so we stayed inside and read lots of books Ill We read these books today Or Suess Collection gt Information is added to these fields automatically by entries Meals made in Day Planner Record Meals Breakfast Cherries Waffles Milk w AM Snack Kiwi Graham Cracker w XX KEY When you are viewing the General Report Information you can edit the information and the changes will appear on aff individual reports However if you are viewing a report for an individual child and you make changes to the daily information those changes WILL ONLY APPEAR on the report for that individual child 55 Choosing a Report Style There are many different ways that you can use Daily Reports However you decide to use the Daily Reports feature there is one thing you must decide for each child You must choose which of the 10 report styles you will use To select the style 1 Select the child 2 Select the style Click here to select
48. rticular item needs to be adjusted you can edit the item in the Record Expenses section 53 Schedule C Worksheet This report tracks all business income and deductions that you are entitled to claim on IRS Form Schedule C Profit or Loss from Business All deductions are listed under an expense category that corresponds to this tax form To see a detailed breakdown of each expense go to the Schedule C Detailed Expenses report This report does not include deductions for depreciation expenses See the Depreciation Worksheet report for a listing of all depreciation items Standard Meal Allowance This report calculates your business food expenses using the Standard Meal Allowance method according to IRS Revenue Procedure 2003 22 The meal counts on this report are taken from the meals you entered under the Meal Planner section If the number of meals on this report seems low double check your entry of meals under the Meal Planner section The meal rate is based on the Food Program Tier rate in effect on January 1 of each year This number is to be used on all meals and snacks served for the entire year Statement of Account This report lists all payments and charges by parent and it shows if there is any balance due It can be given to the parent as summary of their account To update this information go to the Bill Parents and Record Payments section Statement of Payments This report details payments made by each parent To update this in
49. s End of day cleaning for the week Editing Time Entries To edit an entry either double click on the one you want to edit or click on it once and Edit Entry then click on the button This displays the information related to the entry ina new window Now make your changes and press the button Removing Time Entries To remove a time entry click on the one you want to delete and click on the button Then click to confirm the removal 31 Space In this section you need to show how the space in your home is used for daycare First enter the total square feet of your house Then enter how many square feet are used only for business Finally enter how many square feet are used regularly for business Total square feet in your home 000 Square feet of rooms used 100 for business 200 1800 Square feet of rooms regularly used for business Calculated Time Space Percentage This section uses all of the information you entered in this section of Accounting and calculates your final Time Space percentage Accounting Reports You can create reports from the information you have entered at anytime You can also produce individual family reports that can be used for reimbursement accounts tax time or as a receipt for your services To print reports click the Reports icon and the MMKids report selection and preview screen will be displayed This is the same screen displayed in all parts of the
50. sted Paid Adjusted Amount October 2008 Tier 2 Lo dl i x 103 65 A September 2008 Tier 2 Lo a i x 101 76 August 2008 Tier 2 Lo d Y x 135 46 July 2008 Tier 4 Lo d Jf x 104 97 June 2008 Tier 2 Lo i ff x 121 43 May 2008 Tier 4 Lo d x 119 95 April 2008 Tier 2 Lo d J x 124 56 March 2008 Tier 2 Lo Y Y x 127 91 February 2008 Tier 2 Lo d y x 104 41 January 2008 Tier 2 Lo d y x 117 57 December 2007 Tier 2 Lo ff i x 100 05 Movember 2007 Tier 2 Lo v d x 129 73 October 00 Tier 4 Lo x s x 141 4P September 2007 Tier 1 x x 104 73 September 2007 Tier 4 Lo x i 54 18 Mirant TT Ties 4 af di rar am Choose arow and press Details or double click Note Claims are still subject to internal review and not final until Requested from the State Agency 28 Printing Reports Each MMKids section has a set of reports that you can select and print Some of these reports will be pre populated with information that you entered into that module Other reports are actually forms like the Meal Count check off report and the Field Trip Permission Slip form Confirm You will need to have It appears that Adobe Acrobat is not installed on your system Acrobat Reader installed This program is required to view C K Kids reports on your computer In Would vou like bo download and install Adobe Acrobat now order to create and print I Ai Piet aha pated al Dee aa is download may take up to an hour on slower dial
51. t finished if you leave this page up for a long time it s a good idea to click Save periodically in case you are disconnected from the internet Tip It may be easier to record this in out time information on paper first and then log into MMKids at the end of the day to enter this data Try using the Daily Meal Worksheet To print a Daily Meal Worksheet go into Reports and choose Daily Meal Worksheet Deleting Days If you ve entered a time incorrectly you can use the Delete button on your keyboard to erase a specific time for that day Editing Days If you ve already entered or started to enter child in out time information for a particular date you can edit that information at any time prior to submitting your claim to your Sponsor Go into Child In amp Out Times choose the date and the previously saved child in out times will appear automatically Note you can not edit any days within a claim month that has already been submitted to your Sponsor Printing n Out Records The Print button Print in the Child In amp Out Times page will print all the child in amp out times that have been recorded in the current claim month 22 Menu Planning This section of MMKids can be used to plan your menus ahead of time even several weeks in advance Then you can print out a weekly schedule of meals to post in your childcare or use as a guide when grocery shopping To schedule meals cli
52. tions Re due 6 GETTING STARTED WITH THE MMKIDS PROGRAM see 7 FACHETENINEORMA TION tcl en Senses cceccms ncaa Nice scent tes Eaa ES apane EEES ees 9 OE Pe Gs CY 2 15 D1 EMC eee ot ocio 9 MEAE SCHED EE el eee 10 CHILD INFORMA TION coi E T E E eee 11 ENROLEINGINE W CHIE DREN aia anni 11 Printing the Child Enrollment Report ssnss tannins tb RS 14 ADDING OR CHANGING C HELD INFORMATION seance E tue nimes 14 TOYS AN A C D ne a ee ea 0e a nu 15 RECORD MEALS 00000 a 16 HOW TORECORD MEALS AND ATTENDANCE ata tati 16 RECORDING INFANT MBALS AND ATTENDANCE sin a id 18 RECORDING DAY HIED UN OU Ts TIMES raain a ctu SES 21 MENU PLANNING adas 23 USING MENU TEMPLATES ii A a 24 PROVIDER CALENDAR ne tn 25 SUBMITTING YOUR CLAIM nin tact desc odie ere te 26 REVIEW CLAV D sissies ea ean ees eee ario 28 PRINTENG REPOR Sii Se aaa 29 EMANE TROD OTIS O LOTUS lt a a 30 HOW TO CHANGE YOUR PASSWORD FOR MMKIDS cssssscscccccsssssscccccccssssssscccccccecsssccsccccccesssccccees 31 LESSON PEANNER ci tod 32 RNA A e O ROS 32 Entry Of a generalplan Joran entire MN as 22 ERY OF the GCHVITIES planned TIWA UAV A eds ans eS 33 Entry ofadetailed hour DV NOUT Sche dule issues as EROS 34 ACCOUNTING caia a a ads 35 BIEL PARENTS amp RECORD PAY MEN Suisse 36 REPOS DUO EE E E A E A EE A E E AA 36 AO A O RES O E AEE aside E E E ba en E ERA 36 CHCA CTV OLE TOD id A A E E EE A EEE E es E 37 UMad INVOICES MOD lt a di NEEE ld li 39 POVMERTIATS LOTTO is A RA
53. tton Only invoices without payments recorded against them may be deleted Payment History Tab In this part of invoicing you can e Edit previously recorded payments e Remove previously recorded payments To Edit previously recorded payments 1 Click on the Payment History tab 2 Double click the payment you wish to update or single click on it and press the button This will fill the screen with the information for that payment 3 Update the information 4 Press the button To Remove a previously created payment 1 Click on the Payment History tab 2 Click once on the invoice you want to delete Remove Payment 3 Then press the button Only invoices without payments recorded against them may be deleted 40 Record Other Income In this section of accounting you keep track of all income other than that received from parents Such as your claim reimbursement parent subsidy from the government grants ect The screen shown below is setup like a checkbook All you have to do is enter a date category description and amount for each transaction File Help e O Y Return Reports Help SRP ICM Tm Add Entry Remove Entry Date Category Description Amount hay E Food Program Food Program Sponsor METAS Parent Subsidy Government Adams Frank Entering Transactions Click on the button Enter the Category Choose the date of the income expense Enter the dollar amount Enter who the
54. up Interne reports MMKids will connections or as little as one minute on high speed Internet automatically detect if You only have to download and install this program one time you have it installed and give this message if you CEE don t Just click on Yes and follow the directions to download the program Or you can download Acrobat Reader for free at http www adobe com products acrobat readstep2 html You can access all of the reports by clicking on the Reports icon at the top of each screen next to the Return button Depending on the report you may need to select the lt a Y report date Return Help File Help Report Category A new window opens and you can print from that Select Report window by clicking Actual Child Hours In Care Date Options S Actual Child Hours Per Child on the Print Child Inout Times Report ees 1110 2008 Actual Child Hours In Care Claims amp Record Meals wy Claimed Attendance Summary 11252008 w oon a by Claimed Foods amp Attendance Repol een i o selecting print from Daily Meal Worksheet l the File menu or EZ Menus by pushing Ctrl P Five Mav Attendance Gurari Sp on the keyboard There are over 70 reports to choose from Please take some time to see what s available and how they can be used to enhance your childcare business 2 Now select from the available reports in this selected category ge
55. usiness food deduction using this method To make a food entry Click on the button Choose the date of the expense Enter the dollar amount Enter who the expense Is being paid to Choose whether the expense is 100 Business 100 Personal or Shared between the two 7 Press eS A 45 Editing Transactions To edit a transaction either double click on the one you want to edit or click on it once and then click on the button This displays the information related to the transaction in a new window Now make your changes and press the button Removing Transactions To remove a transaction click on the one you want to delete and click on the button Then click to confirm the removal 46 Mileage Register The mileage register keeps track of trips that you take related to running your business File Help Return Expenses Vehicle Reports Helg PAU CS 8 C4 CRTC T CS Add Entry Edit Entry Remove Entry Date Vehicle Origin Destination Purpose Wiles Jun 15 War s Car Home Hank Deposit Money 8 5 Jun 15 Wars Car Home Deparment Store Buy office equipment 11 Entering Mileage Detail 1 Click on the button 2 Choose the vehicle you want to enter an expense for To add a vehicle ue b Click on the button c Enter the information about the vehicle d Click 3 Choose the date origin destination purpose and trip miles 4 Then click the Rend ES button Mileage Detail Vehicle Maris Car
56. ut an X in the Attendance box in that child s row As soon as you select a child in the list you will see food choices appear for that child You must supply foods for each infant who attends care as infants are typically fed foods that are appropriate to them individually If there is another infant in the same age group the foods will copy automatically from the first infant to the other infants in that age group However you can change the foods and individualize the menus if same age infants are eating different foods Just because a child has been selected i e that child s row is highlighted in blue doesn t mean you ve marked the child in attendance be sure to put an X in the appropriate Attend box And as you switch from infant to infant within the list of children be sure to choose foods for each newly selected child 3 Save the Meal Click the Save button when you are finished entering all infant meals Tip It may be easier to record this meal information on paper first and then log into MMKids at the end of the day to enter this data Try using the Daily Meal Worksheet To print a Daily Meal Worksheet go into Reports and choose Daily Meal Worksheet Deleting Meals f you ve entered a meal by mistake you can use the Delete button on your keyboard to erase that meal from your claim 19 Editing Meals f you ve already entered a meal you can edit it any time prior to submitting your claim to your
57. will use for calculating the depreciation on this ttem MMKids does not automatically calculate depression so this is for record keeping purposes only Record Press 44 Vehicle Expenses 1 Click on the button 2 Scroll down until you see the vehicle related categories and choose the appropriate one Then click L 3 Choose the vehicle you want to enter an expense for To add a vehicle ue b Clickonthe button c Enter the information about the vehicle d Click Choose the date of the expense Enter the dollar amount Enter who the expense is being paid to Record io ee Press Food Actual Expense You only need to do this if you want to compare the Actual Food Expense deduction method to the Standard Meal Allowance method Those are the two ways of calculating how much food expense can be deducted If you keep record for both methods then you can compare at the end of the year which method will give you the biggest deduction If you don t record Actual Food Expenses then you should make sure to record meal counts in the Attendance part of MMKids Then the Standard Meal Allowance report can calculate the deduction from those meal counts If you decide to record Actual Food Expenses you must keep track of ALL your food expenses for the entire family including expenses that were only for personal use See the instructions on the bottom of the Actual Food Expense report for how to determine your b
58. y In Out Times report to get a list of any potential problems related to child in out times like a day when you recorded a meal but didn t record a child s in out times If you need to make any changes Return out of the Submit Claim to Sponsor window go into Record Meals and click on the Child In amp Out Times tab See page 21 for further help entering child in out times 4 Once you ve confirmed that your information is ready click on Submit Claim When your claim has been successfully submitted you will be presented with window confirming that Close the Submit Claim function and you ll notice that your Current Claim Month has been advanced to the next month and you re now ready to record meal attendance information in the new month Note Once you submit a claim for a month you won t be able to edit any information in the month again 21 Review Claims MMKids allows you to view information about the claims you have submitted to your sponsor From the main menu click on Review Claims You will see a list of the claims that have been processed by your sponsor starting with the most recent From this screen you can print a tax report or click the Details button to access more information concerning a particular claim including numbers of Tier 1 and Tier 2 meals your Provider Error Letter a print out of your check stub and various other reports Claim Month Tier Reque
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