Adobe Acrobat: Introduction
Contents
1. File name Folders clock avi EJ AppPatch E Contig E 9 Connection Wizard List files of type Drives AI Movies mov avi x Ec Network The Open dialog box 2 Browse to the location of the movie file select it and click OK You will see a Movie Properties dialog box Movie Properties xj Movie File r Movie Poster CAWINNT clock avi Put Poster in Document Title clock Colors 256 Colors 7 Player Options Border Appearance I Show Controller Width Thin ji Mode Play Once then Stop a wh Style Solid I Floating Window yle Solid z Color White 7 Save Preferences Cancel The Movie Properties dialog box Academic Computing Services 16 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Movie File shows the path and file name of the movie you selected and allows you to enter a title for the movie Player Options selecting Show Controller displays the status bar and play pause button below the movie as it plays Mode controls how the movie will be played Selecting Floating Window launches the movie as a separate window when it is played rather than embedding it in the PDF page Movie Poster the movie poster is the first frame or image in the movie Selecting Put Poster in Document or Retrieve Poster from Movie displ2. Thumbnails located in the navigation pane are miniature previews of the pages in a document You can use thumbnails to jump quickly to a selected Page and to adjust the view of the current page Thumbnails allow you to direct the reader s attention and to move insert copy replace and delete pages You can use the small thumbnails option to display more pages in the Thumbnails palette Lai se rose x mf a 232 orcas thri 557x557 LELI A PDF file with thumbnails Thumbnails are most useful in layout and graphics heavy documents such as online versions of magazines or brochures For text heavy documents with few graphics the thumbnails will all look too similar to be very helpful To create thumbnails for a PDF file 1 Click the Thumbnails tab at the top of the left panel You will see a panel with blank thumbnails like this Academic Computing Services 1ll 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction El Ele Edit Document Tools View Window Help laj xi A SGBESBE Marne OD ee aano aie l r g PDF Navigation o E a lt Page 232 AP Customizing PDF Navigation the reader with a way to move efficiently through a document as well as across documents Acrobat provides a variety of methods you can use for navigation including thumbnails bookmarks articles and links Each navigation method has its own
3. Consult Adobe Acrobat documentation for details on configuring form fields When you re finished configuring click OK to close the Field Properties dialog box Converting a PDF File to Rich Text Format The ability to convert a PDF file into Rich Text Format RTF or other file types is a new feature in Acrobat 5 0 To convert a PDF file to RTF 1 Open the PDF file in Acrobat 5 0 2 Click the File menu and choose Save As 3 Change the Save as type setting to Rich Text Format rtf 4 If necessary rename the file in the Object name box and choose the location in the Save in box then click Save Note Although this feature can convert most PDF files to RTF you will get the best results from converting tagged PDF files created with Acrobat 5 0 see Error Not a valid result for tab on page 21 for more information PDF files created using earlier versions of Acrobat or created without tags may lose some formatting when converted such as table structure and style settings Academic Computing Services 20 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Checking a PDF File for Accessibility To see whether a file is accessible to screen readers and similar devices 1 Open the PDF file in Acrobat 5 0 2 Click Tools and choose Accessibility Checker Accessibility Checker Options k x Opti
4. Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction When are PDF Files Useful PDF files can be especially helpful when you need to e Reduce the overall file size of a document to distribute it electronically e Convert large amounts of print documents to an online format quickly e Create online versions of documents that are still print friendly and or maintain their original format e Share documents with others who don t have the application needed to view a file e Convert print forms to an electronic format forms that can be completed online but need to be printed out and signed e Create files to send to a professional print shop How do you make a PDF File There are basically two ways to create a PDF file from a source file such as a Word document an Excel spreadsheet or another type of file that can be printed or from a scanned document From a Source File To create a PDF file you ll need to perform these steps 1 Install Adobe Acrobat if it has not already been installed If have not already installed a PostScript printer driver you will be prompted to install one during the Acrobat installation 2 Open the source file using its application such as Word Excel etc 3 Go to the Print or Print Setup dialogue box and change the printer to Acrobat Distiller Academic Computing Services 5 2002 The University of Kansas Acrobat Introduction All rights re
5. The Create Link dialog box 3 Make your Appearance selections these determine whether the link will be visible and if so how it will appear line width color solid or dashed 4 For Action select Go to View and select the magnification you prefer The Magnification setting determines how the destination page will look when a user clicks the link if you have no preference select Inherit Zoom which will use the default magnification 5 Next scroll to the destination page for the link and then click Set Link Note If you clicked Set Link before scrolling to the destination page right click the link and select Properties Click Edit Destination scroll to the destination page and then click Set Link Links to Web pages To create a link to a Web page 1 Navigate to the page in which you want to create a link then select the link tool 3 from the vertical toolbar Academic Computing Services 14 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 2 Next click and drag with the link tool to draw a rectangle around the text or image you want to use as a link Once you ve drawn the rectangle you ll see the Create Link dialog box 3 Make your Appearance selections these determine whether the link will be visible and if so how it will appear line width color solid or dashed 4 For Action select
6. EEE E Eia Na 10 LINKS eaietted cist hacen ca cya i iae t aa aaia a b 13 Add Multimedia Contents 2 co i2 atsts gates lool per Meaceelaanionesaaet Macedaamiensae ena ds 15 Adding MOVIES imorra iien EEA E EE A E E E EET A 16 Adding SOUNA isinira a E a E EE 17 Add Form FAGIGS ccc sexsi exsvanennervecestartsaraaes Yeu tentcatoentetvavaaes eia aaa aeti aari aatasi sae 19 Converting a PDF File to Rich Text FOrmMat sssssssssssrsserrseerresrrssrrssrsseersrerresrrrserrst 20 Checking a P DF File for Accessibility usssssessssrrssrrssrrsserrserrrrrrrsrrrstrrsseerrserrrserrssrest 21 Making an Accessible P DF Piles sc ccsvaeeric icseesrdieinedl eastoadedans gaaelsadaldaeeaces 22 Creating a tagged PDF file from a Microsoft Office for Windows Application 22 Converting a Web page into a tagged PDF file aseeeeeeeeeserrerrrrrrrrere 24 For More Information 2 se ee ttanta Atun Oe aN eh ae eh ea 25 PPM oasis A RI NSS II EN a Nee i Sn reagents 25 ONNE ioietan a aai er ea E aE E a ret ay 26 Getting Additional Help 2 2ccisdacantliedach avaede deus harntoverdexdactasececaieedsetswiemteisas 26 Academic Computing Services 2 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Introduction Adobe Acrobat is used to create Portable Document Format PDF files which can be displayed and printed using the free Acrobat Reader You can make a PDF file from any file that can be p
7. World Wide Web Link and click Edit URL to display the Weblink Edit URL dialog box Weblink Edit URL Enter a Universal Resource Locator for this link Weblink Edit URL dialog box 5 In the dialog box type in the URL for the destination Web page for instance http www ku edu Click OK 6 In the Create Link dialog box click Set Link Add Multimedia Content You can use Acrobat add movie and sound clips to PDF files this is a good feature for PDF files that will primarily be viewed online rather than printed out since multimedia add ins will not appear in the printed version of the document One important difference between movies and sound in PDF files is that movies are linked to the PDF file while sounds are embedded in the PDF file This means that when you deliver the PDF file via email or on a Web server for instance you must also deliver any linked movie files Since sound clips are embedded you do not need to deliver any additional sound files Academic Computing Services 15 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Adding Movies To link a movie to a PDF file 1 Select the movie tool H from the vertical toolbar and use it to draw a rectangle on the page in which you want the movie to appear you will be able change the size and shape of the rectangle later You will see an Open dialog box c winnt
8. are short won t be viewed much onscreen or are being sent to a press to be printed and won t be viewed onscreen at all it may not be necessary to modify the PDF file at all For documents that are longer will be viewed onscreen or have special requirements forms documents with hyperlinks multimedia it will be necessary to make some changes to the PDF file using Acrobat Note This document does not cover all the features in Acrobat for more details about any of the features described here or for information about making annotations using digital signatures or using the Acrobat Catalog consult the Adobe Acrobat Guide the online manual included with Acrobat or Adobe Acrobat Classroom in a Book Add navigation One of the most useful modifications you can make is to add navigation to the PDF file Navigation is any means of jumping from one place in the document to another or to another document altogether The most common navigation tools used in PDF files are bookmarks thumbnails and links For certain types of publications articles and destinations can be useful types of navigation too you can get more information on using articles and destinations from the Acrobat Guide the online user manual Bookmarks Bookmarks are perhaps the most common form of navigation used in PDF files They can be created automatically when the PDF file is generated by using a plug in such as the Acrobat macro for Microsoft Wor
9. files could not be read in screen readers and other devices designed for people with impaired vision or limited mobility With version 5 0 however Acrobat users could create tagged PDF files which contained information about the document metadata that made them readable to screen i e text to speech readers and similar accessibility tools As an added bonus tagged PDF files can also be more easily read on a wider variety of devices such as handheld computers There are two ways to create a tagged PDF file 1 Create a PDF file from a Microsoft Office for Windows application such as Word Excel or PowerPoint using Acrobat PDFMaker 5 0 with the Embed Tags in PDF option selected in the Office tab of the Conversion Settings dialog box or 2 Convert a Web page into a PDF file by using the Open Web Page feature in Acrobat 5 0 with the Add PDF Tags option selected in the conversion settings for the page Creating a tagged PDF file from a Microsoft Office for Windows Application 1 Open the source file in the Microsoft Office for Windows application Word Excel etc 2 Click the Acrobat menu and choose Change Conversion Settings Academic Computing Services 22 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 3 Click the Office tab at the bottom of the dialog box check Embed Tags In PDF Accessibility Reflow
10. special features You can choose when and where to apply each one to create a document structure and flow that is best for your audience i For the most efficient workflow it is best if you implement navigation paths for 238 239 your document after your POF document is complete in content and organi zation Using the navigation methods described in this chapter as the last stage in the workflow ensures that you will no longer need to insert or delete pages or perform major editorial tasks that might cause you to have to redo navigation procedures Ea a When creating documents for electronic publication it is important to provide SGD KR g a q AB Working with thumbnails Thumbnails located in the navigation pane are miniature previews of the pages in a document You can use thumbnails to jump quickly to a selected Page and to adjust the view of the current page Thumbnails allow you to direct the reader s attention and to move insert copy replace and delete pages You can use the small thumbnails option to display more pages in the Thumbnails palette so 100 ella 232 oress gt Pill ss7xss7m ELI A PDF file with blank thumbnail images 2 Right click on the Thumbnails panel and select Create All Thumbnails Acrobat will generate all the images for the thumbnails this may take several seconds for large documents 3 If you d like the thumbnail images to be displayed the next time the file is open
11. Acrobat R PDFMaker 5 0 for Microsoft R Office Settings Security Office Bookmarks Display Options General M Convert Document Info IV Convert Cross Document Links JV Convert Internet Links Link Destination Magnification Inherit Zoom I Save File Automatically r Word Features V Comments gt Notes IV Text Boxes gt Article Threads 7 Page Labels e g ii 4 1 IV Cross References amp TOC Links IV Footnote amp Endnote Links i d Document Tag JV Embed Tags in PDF Accessibility Reflow Restore Defaults Cancel Help 4 Click OK 5 Click the Convert to Adobe PDF macro B on the toolbar or click the Acrobat menu and choose Convert to Adobe PDF Academic Computing Services 23 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 6 If necessary rename the file and choose the location in which to save the file and click Save Save in Por Files a a ea History i Desktop A My Documents My Network E Save as type PDF files Cancel File name my fie z Eee Converting a Web page into a tagged PDF file 1 Open Acrobat 5 0 2 Click File and choose Open Web Page Open Web Page Xx Levels fi H C Get Entire Site I Only Get Pages Under Same Path T Stay on Same Server Conversion Settings Cance 3 Type or paste in
12. Adobe Acrobat Introduction Academic Computing Services www ku edu acs Abstract This document introduces the major features of Adobe Acrobat explains how to create PDF files using Acrobat and lists additional sources of information on creating and modifying PDF files Contents DUET CGI NG GU seins apes cca eannan apie iaid Oniani aai aiaiaaeo Ea aTe ai onai 3 OPjJEC V S sca dscecvsn Gusnencdeda a ea AA Eai e a EEEE Aa Eana AATA ER AA aTa 3 Other Acrobat Training Available from ACS sssssssesrrssrrssrrssrrsserrserrsrerrerrrerrrrnrrrrerrrseereens 3 DENUN Sanan a E A eee 3 Whatisa PDF File mipinsriineinaioaaaa A A AA E A a 4 When are PDF Files Useful iesca EE 5 How do you make a PDF File casiecisctaciiscedsyscstasalssannciesdaaceansectedsbcansaceacnecespieieedsacaracdertaaeecs 5 From a Source Files iiren iiion ia anaana A iL aAA 5 Alternate Methods of Creating PDF Files PDFMaker ceee 7 From a Scanned TC UIST aise tants eaaatontcracnanaatana teactataniaiachandeatdciaecedaedisehstaniosagcsnceeniaaents 7 What Modifications Can You Make to a PDF File eee eeeeeeeceee eee eeteeeeeeeeeeeneeeneeeees 8 PTV AMM seas es eeeccnd Soccer EEE E E E EEE EE tam EA EE 8 BOOKMATKS eisino ee ease cece araec estectensahecaen seezatdegcneescheassasteeoardescnaevsessestacrs 2ermevsaceattegepeeee 8 2002 University of Kansas All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Thumbnails siirretiin rae aei E ian Ea aaie
13. Delete to remove thumbnails from a document collection 4 With the folder containing the documents still selected click OK Click Stop if you need to halt the process 5 Click Close when the process is complete Working with bookmarks A bookmark is a type of link with representative text in the navigation pane Each bookmark in the navigation pane goes to a different view or page in the document You can use electronic bookmarks as you would paper bookmarks to mark a place in a document where you want to return You can also use bookmarks to modify the view of its link thus directing your reader s attention where you want it Bookmarks allow you to jump within a PDF document to another document PDF or non PDF or to a Web page They can also perform actions such as playing a movie or sound executing a menu item or submitting a form j iM 4 23s 0f643 hI MI SS7txS57in E A PDF file with bookmarks Before adding bookmarks to a PDF file it s a good idea to configure the file to display the bookmarks by default To do this follow these instructions 1 From the menu bar click File select Document Info and click Open You will see the Open Info dialog box Open Info Initial View Page Only Window Options Academic Computing Services Acrobat Introduction Thumbnails and Page Il Resize Window To Initial Page I Center Window On Screen T Open In Full Screen Mode
14. EBM one gt DOM Sel A Aa oe Bookmarks S A Nfl a a Adobe Acrobat Introduction L Prerequisites L Other Acrobat Traini Academic Computing Services EL Definitions Computer Workshop Add content be Add annotations What Modifications S L Add navigation Abstract j _ Bookmarks This document explains the benefits of publishing documents on the Web as PDF files L Thumbnails introduces the major features of Adobe Acrobat and lists additional sources of information oa 1 Hyperlinks Acrobat ARDSESO ROTA A3 Links circled in a PDF file To create a link follow these steps 1 Navigate to the page in which you want to create a link then select the link tool 9 from the vertical toolbar Academic Computing Services 13 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 2 Next click and drag with the link tool to draw a rectangle around the text or image you want to use as a link Once you ve drawn the rectangle you ll see the Create Link dialog box Create Link xj m Appearance Type DEEE Width Thin x Highlight Invert Color Black M Style Solid x Action Type Go to View 7 Use the toolbar menus and or mouse to go to the file page and view to be displayed Magnification Fit Width bd Fit the width of the current page in the destination ea Cancel
15. Page Number fi of 1 Magnification Defaut aa Page Layout Defaut User Interface Options I Hide Menubar I Hide Toolbar 7 Hide Window Controls The Open Info dialog box 9 2002 The University of Kansas All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 2 In Initial View click Bookmarks and Page and then click OK This causes the PDF file to display bookmarks by default that way the users will see the bookmarks as soon as they open the file To add a bookmark Navigate to the destination view for the bookmark The destination view is the page or part of a page that will be displayed when a reader clicks the bookmark In the Bookmark panel right click and select New Bookmark from the list of options A new untitled bookmark will appear in the panel You can also use the keyboard shortcut lt CtrI gt B to create the bookmark Type in the text for the bookmark and press lt Enter gt You can check the bookmark by scrolling to another part of the document then clicking the bookmark to make sure it has the correct destination Save your changes Note You can also reorder and indent bookmarks by clicking and dragging them Thumbnails Thumbnails like bookmarks are navigational tools that can be created automatically when the PDF file is generated by using a plug in such as the Acrobat macro for Microsoft Word they can also be created manually afte
16. The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Acrobat PDF and Workflow InDetail by Frank Romano Prentice Hall 2000 Acrobat PDF Bible by Ted Padova IDG 1999 Postscript and Acrobat PDF Bible Applications Troubleshooting and Cross Platform Publishing by Thomas Merz Springer Verlag 2001 not available until Feb 2001 Acrobat 3 0 Web Publishing With Acrobat PDF by Thomas Merz Springer Verlag 1998 PDF Printing and Workflow by Frank Romano Prentice Hall 1998 Online Adobe Acrobat Help the online manual included with Acrobat Adobe CustomerFirst Support http www adobe com support main html PDF zone http www pdfzone com index asp Planet PDF http www planetpdf com Getting Additional Help Academic Computing Services provides consulting and Q amp A help in a variety of ways 785 864 0200 question ku edu www ku edu acs help Last Update 07 05 2002 Academic Computing Services 26 2002 The University of Kansas Acrobat Introduction All rights reserved
17. ays this image where you placed the movie link selecting Don t Show Poster hides this image Border Appearance controls the appearance of the movie link the rectangle you drew This link can even be made invisible 3 After you have made your selections click OK Adding Sound To embed a sound clip in a PDF file 1 Navigate to the page in which you want to create a link then select the link tool 9 from the vertical toolbar 2 Click and drag with the link tool to draw a rectangle around the text or image you want to use as a link Once you ve drawn the rectangle you Il see the Create Link dialog box 3 Make your Appearance selections these determine whether the link will be visible and if so how it will appear line width color solid or dashed 4 For Action select Sound and click Select Sound to display the Open dialog box Academic Computing Services 17 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Open 2 x Look in Sy Microsoft Office 2000 v 3 History Desktop ea My Documents a via KO TYPE lt DRUMROLL JcLAP QJDRIVEBY 0 CHIMES J CASHREG 40 APPLAUSE CARBRAKE WHOOSH CAMERA RICOCHET PROICTOR b LASER GUNSHOT GLASS My Computer Ce File name EXPLODE Files of type Sound Files wav aif Cancel My Network al
18. d they can also be created manually after the PDF file has been generated Bookmarks are lines of text that appear in the left panel of the Acrobat display clicking one navigates you to the corresponding page Academic Computing Services 8 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Ba Adobe Acrobat Acrohelp pdf T Eile Edit Document Tools Yiew Window Help aS L How to use this online guida m Getting Started _ Looking atthe Work Area amp Converting Electronic Files to PDF a Setting Acrobat Distiller Options amp Converting Scanned Documents tc E L Converting Web Pages to PDF Customizing PDF Navigation D Working with thumbnails BB orking with bookmarks Working with articles Working with destinations Working with links _ Setting Weblink preferences an Setting magnification options E L Working with PDF Documents L Annotating PDF Documents aL Creating and Using PDF Forms amp _ Adding Interactive Features a Indexing Document Collections Searching Catalog Indexes aL Distributing Documents in PDF a Working with Digital Signatures mf Troubleshontina r Kx Gl fA ARRET Haseen 4 4 gt D Bookmarks i PDF Navigation Page 238 3 Select Thumbnails and then select one of the following a Create to create thumbnails for a document collection a
19. ed click File then select Document Info Open to launch the Open Info dialog box Initial View Page Only Page Number fi of 643 s Magnification 100 7 AE pa Na pen ramde taaa A ea fess ison Deta o Window Options Il Resize Window To Initial Page I Center Window On Screen 1 Open In Full Screen Mode User Interface Options Tl Hide Menubar Tl Hide Toolbar T Hide Window Controls The Open Info dialog box Academic Computing Services 12 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 4 Click the Thumbnails and Page radio button then click OK to return to the Acrobat display Click File and select Save to save the changes you made Links Links in a PDF file work the same way that hyperlinks do in a Web page clicking on a link navigates you to the destination of the link which can be another page in the PDF file another PDF file or a Web page You can even use links to launch a movie or sound file We ll focus on the two most common types of links however links to other pages in the PDF file and links to Web pages Links to other pages in the PDF file One way to use links in a PDF file is to link items in the table of contents with their destination pages In this example the links are circled Adobe Acrobat Acrobat Intro pdf E oj x 2 Eile Edit Document Tools Yiew Window Help l x N GBBSE
20. eld such as Social Security Number Employee Name or Date of Birth 3 Select the type of form field Button used to perform one specific action such as clearing the form or submitting it Academic Computing Services 19 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Check Box allows users to select an item Combo Box creates a drop down list of choices that you specify such as 66 99 66 yes no and not sure List Box works like a Combo Box except the user scrolls to select an item on the list rather than clicks to view a drop down list Radio Button similar to a check box except radio buttons can be set so that only one item in a list can be checked such as undergraduate or graduate Signature used to create a digital signature field Note in order to digitally sign a document users must have either Adobe Acrobat or Adobe Acrobat Business Tools Do not use Signature fields if your users will only have access to the Acrobat Reader Text creates a box where the user can enter text such as their name or address for example 4 Configure the form field For combo and list boxes you Il need to enter all the choices that will be listed for buttons you ll need to define the action of the button clear the form submit the form launch a Web page and so on
21. ng it on the Web Distribution copying it in an Exchange public folder or sending itas an email attachment Portable Document F ormat this is the type of file created by Acrobat and viewable printable by the Acrobat Reader PDF is a proprietary file type created by Adobe PostScript PostScript is a programming language developed by Adobe which is used orPS to describe the way a page will appear when printed In essence it is instructions to the printer containing information such as which characters appear in what order what fonts are used and so on PostScript A PostScript printer driver is a driver that converts the file you are printing Printer into PostScript instructions You must have a PostScript printer driver Driver installed on your computer in order to install and use Acrobat The original file from which the PDF file is created What is a PDF File A PDF file is a snapshot of the source document that retains its appearance and document metadata author title keywords etc but eliminates most of the rest of the data found in the source file When you create a PDF file you are actually first creating a PostScript file which contains all the information a printer would need to correctly print out your document and then distilling it with Acrobat Distiller which transforms the PostScript ps file into a PDF file Academic Computing Services 4 2002 The University of Kansas Acrobat
22. ons Il Create Logfile IV Create Comments in Document m Pages all Pages Selected Pages Pages from fi to i Check For V Alternate descriptions provided IV Text language specified IV Reliable character encodings IV all content contained in the document structure 3 In the Accessibility Checker dialog box choose the reporting options you want Selecting Create Logfile will cause Acrobat to create a text file with the report selecting Create Comments in Document will cause Acrobat to highlight problem areas in the PDF file and insert the report as comments embedded within the PDF file itself Selecting neither will cause Acrobat to place the report in a popup dialog box Items under Check for determine which accessibility issues will be checked 4 Click OK to create and view the accessibility report Note For more information on accessibility issues see the bibliography for the ACS workshop Web Authoring Improving Web Accessibility at http www ku edu acs docs wkshop wa imp access biblio pdf Academic Computing Services 21 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction or the Web Content Accessibility Standards for the State of Kansas at http da state ks us itec WAS Priorities 112001 htm Making an Accessible PDF File Prior to Acrobat 5 0 PDF
23. ou will be prompted to install one during the Acrobat installation 2 Start Acrobat 3 On the Acrobat menu bar click File select Import then click Scan You will see an Adobe Acrobat Scan dialog box Adobe Acrobat Scan i 3 r Device None 7 m Format Single sided Destination Current Document New Document The Adobe Acrobat Scan dialog box 4 Under Device select the scanner you wish to use 5 Under Format select Single sided for documents that will be scanned in one page at a time select Double sided for documents that will be scanned two pages a spread at a time Academic Computing Services 7 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 6 Under Destination select Current Document if you want to add the pages you re scanning to the PDF file that s already open or select New Document to create a new PDF file for them 7 If you have not already done so place the first page onto the scanner bed and click Scan This will launch the normal scanning application use it as you normally would to scan the page 8 If you have another page to scan place it on the scanner bed and at the Adobe dialog box click Next 9 When you are done scanning pages click Done The scanned pages will appear in the Acrobat window What Modifications Can You Make to a PDF File For documents that
24. r the PDF file has been generated Thumbnails are icon versions of pages in the PDF file double clicking on a thumbnail navigates you to the corresponding page Academic Computing Services 10 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction H Adobe Acrobat Acrohelp pdf El Eile Edit Document Tools View Window Help laj xi ASGASE M4 gt 4 Ae efa a ea SEES PDF Navigation Page 232 Customizing PDF Navigation When creating documents for electronic publication it is important to provide the reader with a way to move efficiently through a document as well as across documents Acrobat provides a variety of methods you can use for navigation including thumbnails bookmarks articles and links Each navigation method has its own special features You can choose when and where to apply each one to create a document structure and flow that is best for your audience For the most efficient workflow it is best if you implement navigation paths for your document after your PDF document is complete in content and organi zation Using the navigation methods described in this chapter as the last stage in the workflow ensures that you will no longer need to insert or delete pages or perform major editorial tasks that might cause you to have to redo navigation procedures Dso0 h x Gls n AB Working with thumbnails
25. rinted spreadsheets reports drawings and documents of all types Since PDF files can be distributed and viewed over the Web they re also a great way to publish print documents online quickly and easily In addition Acrobat also enables you to add hyperlinks bookmarks notes form fields and even audio and video to the PDF files you ve created These features can make your PDF files more useful and easier to navigate when viewed onscreen Note The instructions in this document are specific to the Windows version of Acrobat please consult the Adobe Acrobat Guide the online manual for commands specific to Macintosh Objectives Adobe Acrobat Introduction will give you the information you need to decide how to use Acrobat and PDF files in your overall strategy for delivering information This document discusses the benefits of publishing and distributing documents as PDF files the limitations and the special features that differentiate PDF files from either Web or print documents It also provides some preliminary instructions for creating and modifying PDF files Other Acrobat Training Available from ACS All ACS workshops are free to KU students staff faculty and approved affiliates The general public is also welcome to most workshops but some ACS workshops require a registration fee for them To learn more about or register for workshops receive automatic announcements of upcoming workshops and track workshops
26. s Selecting a sound file in the Open dialog box 5 Browse to find the sound file you wish to use and click Open 6 In the Create Link dialog box click OK Academic Computing Services 18 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Add Form Fields Form fields are useful for PDF versions of print forms Adding form fields to a PDF file allows the user to fill out the form online then print sign and return it Note PDF forms can also be set up to submit form data electronically To do this however you will need a CGI program to receive and process the form data Consult the Adobe Acrobat Guide the online manual included with Acrobat or Adobe Acrobat Classroom in a Book for details about creating PDF forms for electronic submission To add form fields to a PDF file 1 Select the form tool be and use it to draw a rectangle for the form field You will see a Field Properties dialog box xi Name Type Text Short Description Appearance Options Actions Format Validate Calculate m Border T Border Color B width Thin Background Color Tj Style Solid Text Text Color L Font Helvetica Size Auto Common Properties I Read Oni Za s EA Form field is viste Cancel The Field Properties dialog box 2 Enter the name of the fi
27. served ACS Computer Workshop Adobe Acrobat Introduction Acrobat Distiller eei oscars x we Select Acrobat Distiller as the printer 4 Print the file 5 Optional Open the newly created PDF file in Acrobat you can configure Acrobat to launch automatically and display PDF files whenever they re created and make any desired modifications to the PDF file If you modify a PDF file you ll need to save your changes in Acrobat Academic Computing Services 6 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Alternate Methods of Creating PDF Files PDFMaker Depending on what kind of source file you re working with you may be able to use an alternate method of creating a PDF For instance if you re making a PDF from a Microsoft Word or Excel document you may be able to use the PDFMaker macro to create a PDF file rather than choosing Acrobat Distiller as the printer and printing to PDF To use the PDFMaker macro open the source document in Word or Excel and click the Acrobat icon B on the toolbar From a Scanned Document To create a PDF file directly from a scanned document you will need both Acrobat and a scanner with TWAIN software installed on the computer you re using 1 Install Adobe Acrobat if it has not already been installed If have not already installed a PostScript printer driver y
28. the URL of the page you wish to convert 4 Click Conversion Settings Academic Computing Services 24 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction 5 In the General tab check Add PDF Tags and click OK Conversion Settings x General Page Layout r Content Type Specific Settings File Description Content Type Acrobat PDF Format application pdf FDF application nd fdf GIF Image Format image gif HTML text html JPEG Image Format image jpeg Plain Text text plain xFDF application vnd adobe xfdf General Settings for Generated PDF IV Create Bookmarks to New Content 6 Back in the Open Web Page dialog box click Download 7 Once the page has loaded in the Acrobat window click File and choose Save Then if necessary rename the file and choose the location in which to save the file and click the Save button For More Information Here are some additional sources of information about Adobe Acrobat and PDF files Print Acrobat 5 0 Adobe Acrobat 5 0 Classroom in a Book by Adobe Creative Team Adobe 2001 Adobe Acrobat 5 PDF Bible by Ted Padova IDG 2001 PDF with Acrobat 5 Visual Quickstart Guide by Jennifer Alspach Peachpit Press 2001 Acrobat 4 0 Adobe Acrobat 4 0 Classroom in a Book 2 Edition by Adobe Creative Team Adobe 2000 Academic Computing Services 25 2002
29. you ve registered for and have attended visit the ACS Web site at www ku edu acs train You can also check our online schedule at www ku edu acs schedule for a list of class offerings and their availability For further workshop related questions please email training ku edu Definitions Acrobat or Acrobatis an Adobe application used to create and modify PDF files Acrobat Unlike Acrobat Reader Acrobat is nota free program E xchange Academic Computing Services 3 2002 The University of Kansas Acrobat Introduction All rights reserved ACS Computer Workshop Adobe Acrobat Introduction Acrobat Distiller is the part of the Acrobat application that converts Postscript ps Distiller files to Portable Document F ormat pdf files Distiller serves the same purpose as PDF Writer see below but offers the user more control over the conversion process Acrobat Like Distiller PDF Writer converts Postscript ps files to Portable PDFMaker Document Format pdf files or P DF Writer Acrobat Acrobat Reader is a free application that allows you to view and print P DF Reader files Acrobat Reader is available for most platforms and operating systems Note Acrobat Reader is a different application than Acrobat it will not allow you to create or modify PDF files To create or modify PDF files you will need to use Acrobat Electronic Any type of electronic delivery of a file such as publishi
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