User Manual BePunctual Staff Punch Station
Contents
1. User Manual of BePunctual Staff Punch Station Version 9 5 Getting Started Running the Application By default the software is configured to run on Windows log on It can be accessed via its icon E the taskbar tray area You can also run the software by clicking on the application shortcut 0 the following place Windows Start Menu Programs gt Aquarius Soft gt BePunctual SPS First Time Configuration When you first run the software it will guide you through a simple configuration process Minimally the connection settings have to be configured correctly in the Connection Settings Page so that the software can connect to the BePunctual Server software to perform punching in out Enter the server s Computer Name or IP Address and press the Test Connection button to ensure that the software can connect to the server software You can get the server s Computer Name and IP Address in the server software s Punch Stations page Setup the Staff Punch ID This is the Punch ID of the staff that will be using the Staff Punch Station to punch in out from his office computer To configure the Staff Punch ID go to Options gt Settings gt Punch In Out Staff Punch ID If multiple staff share this computer you can leave the Staff Punch ID empty so that each staff can enter their own punch ID Optionally if the staff ID is the same as his Windows log on name you can configure the staff ID to be the Windows log on2. e The Punch Result Page will be displayed and show the punch result e Click Close to return to the Sign In Page Viewing My Punch Card A staff can view his punch card containing his punch entries To view his punch card e Run and show the Staff Punch Station The Sign In Page will be displayed e Enter the Staff Punch PIN and click OK or press ENTER on the keyboard The Punch In Out Page will be displayed with the current staff punch status e Click My Punch Card to see the My Punch Card Page Click This Month to see this month s punch entries Click Last Month to see last month s punch entries Click Close to return to the Sign In Page Contacting the Administrator When the staff needs to contact the administrator at the server computer he she can contact the administrator via Options gt Contact Administrator Copyright O Aquarius Soft Pte Ltd Page 17 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Contacting a Staff A staff can contact and chat with anther staffs running the Staff Punch Station software if the feature is enabled in the BePunctual Server software To chat with a staff e Click Options gt Contact Staff to show the Select Staff to Contact window e Select an active staff Click OK to show the Contact Staff window Start chatting with the staff by entering text Toggle Full Screen Display You can toggle full screen display of the station via Opti
3. name by checking the option Checking Who s In Out Once the station is connected to the server software the staff can view who s in out To view who s in out e Run and show the software e Click Who s In Out in the Sign In Page to show the Who s In Out Page Copyright O Aquarius Soft Pte Ltd Page 16 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Punching In Out Once the Staff Punch Station can connect to the server software the staff can punch in out using the Staff Punch Station To punch in e Run and show the Staff Punch Station The Sign In Page will be displayed e Enter the Staff Punch PIN and click OK or press ENTER on the keyboard The Punch In Out Page will be displayed with the current staff punch status e Ifthe staff has not punch in today the Punch In button will be displayed to let the staff punch in e Ifthe staff has already punched in today the Punch Out button will be displayed to let the staff punch out e Ifthe staff has already punched out today and he can punch in multiple time the Punch In button will be displayed to let the staff punch in again e Ifthe staff has already punched out today and he cannot punch in anymore the punch status will be displayed Press Close to return to the Sign In Page e Click Punch In Out button to punch in out e The Enter Remarks Page may be shown to prompt the staff for a remarks If so enter a remark and click OK
4. out and return to the Sign In Page Close Button Click this button to return to the Sign In Page Copyright Aquarius Soft Pte Ltd Page 9 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Enter Remarks Page Aquarius Soft BePunctual Staff Punch Station WE A qQuerlus Soft This page may be displayed to prompt the user to enter a remark when staff is punching in out A captured photo of the staff will be displayed on the left if webcam option is enabled rola ge Type Description Remarks Edit Box Enter punch in out remarks here OK Button Click this button to submit the remark Click this button to cancel punch in out and return to the Sign In Page Cancel Button Punch Result Page Aquarius Soft BePunctual Staff Punch Station A querius Soft This page will be displayed when the staff has punch in out successfully A captured photo of the staff will be displayed on the left if webcam option is enabled olai age Type Description Close Button Click this button to return to the Sign In Page Copyright Aquarius Soft Pte Ltd Page 10 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 My Punch Card Page Aquarius Soft BePunctual Staff Punch Station 13 2 2007 4 Aquarius Soft This page shows a staff s punch entries rola age Type Description This Month Button Click this button see this month s punch entri
5. 2 Te FREY BOARD SHORTCU TS eese ec Eee Eee op novo temes e sina eee neu eee o papae ee aenee e 22 Copyright O Aquarius Soft Pte Ltd Page 3 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 2 Introduction Aquarius Soft BePunctual Staff Punch Station is one part of the BePunctual PC time and attendance and staff management solution The main purpose of the software is to allow your staff to punch in out from their own office computer at their convenience For each staff who has a office computer you can install the Staff Punch Station software on their computer to let them perform the following tasks e Punch in out with without remarks e Check who s not in in out of office now e Contact the administrator using the build in instant messaging function It supports BePunctual Biometric Fingerprint Scanner for fingerprint punch in out Features and Benefits Easy to Setup It takes less than 1 minute to install the of the software and another few minutes more to configure it and the software is ready for your staff to punch in out Easy to Use Your staffs will be able to punch in out instantly Instantly Check Who s Not In In Out Today Every staff can check who s not in who s in and who s out today on the punch station software Prevents Buddy Punching There are 3 ways to prevent buddy punching e The BePunctual Biometric Fingerprint Scanner can be use to perform fingerprint punch i
6. Click this to popup the Options Menu to access the following functions e Settings e Contact Administrator e Help e About e Toggle Full Screen e Hide Exit Organization Logo Image Display the organization logo as set in the Personalize Display Settings Page Organization Name Text Display the organization name as set in the BePunctual Server software Station Location Text Display the station location as set in the General Settings Page Date and Time Text Display the date and time of the server computer Connection Status Text Display the server connection status Today s Message Scrolling Text Displays the Today s Message as set in the General Settings Page Other then the Connection Status Text all the above controls is available in the other pages Copyright O Aquarius Soft Pte Ltd Page 7 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Sign In Page Aquarius Soft BePunctual Staff Punch Station A qQuerlus Soft This page is for staff to enter their punch PIN to sign into the system It is displayed when the Staff Punch Station is connected to the server software and when the staff clicks on the Punch In Out in the Who s In Out Page A video window displaying captured video will be displayed on the left side if webcam option is enabled After sign in the staff punch in status will be displayed in the Punch In Out Page Control Type Des
7. S PAGE 2 cccccccesccesccsscesccsscesscssscssscsssccsscesscssecssccssesssessscsssessesssecsucesssesesees 13 PUNCH OPTIONS PAGE siti ties a e A ie Er NE RI 14 PERSONALIZE DISPLAY PAGE etre ertt ete etn e D estoc 14 CONTACT ADMINISTRATOR DIALOG 15 S GETTING STARTED riitese Deere restos eei o Lone Dea eeu erased a ee EE 16 RUNNING THE APPLICATION eene nne r ntes ense A a n sn en esses etse saine sna 16 FIRST TIME CONEIGURATION tenentes ette tne tne testes sn ens tees etse ts etn etna 16 SETUP THE STAFF PUNCH ID ENEE 16 CHECKING WHO S IN OUT ceccccceccscsscsscsscesccsecsecsecsscsscsscssessccsscsessscssssscesesscssessecsusssssucnsessseseess 16 PUNGCHINGAN QUT attento oto ette ee eo etate ies eire e elg a Ee eta 17 VIEWING MY PUNCH CARD ege eb RO UR QNI laa vues 17 CONTACTING THE ADMINISTRATOR tree tne testes testes steer etre tn enne nae 17 CONTACTING A STAFF rre eng ege LER EES E de 18 TOGGLE FULL SCREEN DISPLAY cccccccccccscescesccsccsccsecsscsscsscssessccscssecsscsscsscssesscssccsecsucsssssessessesese 18 HIDING THE APPLICATION e ceeeeeeeeeneeeeneererenrennennetnt nn tette etn eret tne EENES ESPERES etse tn eterne teet nens n 18 SHOWING THE APPLICATION eee trennen tenet tree etre tne tne tete see teers reete etes sn seven 18 EXITING THE APPLICATION AAA 18 6 CUSTOMIZATION ER 19 RUN WHEN LOG IN WINDOWS uuu cecececcccccccsccscsscsscssesscssccsecsscsssssesscssessessccsscsssasesssesessecssesessees 19 SHOW ALWAYS ON TOP fisted iirc
8. Version 9 User Manual BePunctual Staff Punch Station Aquerius Soft Copyright Aquarius Soft Pte Ltd elegantly Human All rights reserved User Manual of BePunctual Staff Punch Station Version 9 1 Table of Content Ll TABLE OF CONTENT eerie voto ose eei passo tego po so deeg egek Sege re Eee E Age ege aes oro e iii k 2 2 INTRODUCTION ivrssicoscsssccvcsesssvsncssscctusessecscsssisccsvssesccdsessccsseuscocesssssscsevassscebevesssssvassccevesesesavessenes 4 FEATURES AND BENEFITS ccccccccccscscscsscsscsscsscsscsscssessecsscssvssssscessssscsssssevsvsscsssesscsccsssssessvssssssesecaeees 4 APPLICATION SYSTEM REOUTIREMENTS e etntrne teet testet erre rn eene testes nen 4 3 INSTALLATION AND REMOQWVE eee eee eeene eese toes eee tn esee anos ete ean sesto enses eee esee eene essen eee 00022 6 INSTALLING THE APPLICATION erre kateton tne tne te eet etre ern etse tne reena 6 REMOVING THE APPLICATION ccccccecccsccssescsscsscsscesccsccssesscssesscssccsecsscsucsscsucsssssessccsesssesessucssessesaeeas 6 4 KNOWING THE USER INTERFACQCE ee eeee ee eee en eee ee ene eese een esee tenes teens eee ense 000000000022 7 HOMEPAGE sie thes tsi tatto RR ite dos tertie dies 7 SIGN IN DEEN 8 PUNCH IN OUT Bake 8 ENTER REMARKS DAG 10 PASIN G REI gl 10 MY PUNCO CARD PAGE dete ette tee ae eate tto 11 WHO S IN OUT Bar 11 GENERAL SETTINGS PAGE osea Gia ERREUR One 12 ADMINISTRATOR PASSWORD DAG 13 CONNECTION SETTING
9. connect to the server software The following are the possible reasons e The BePunctual Server software computer is not on e The connection settings are not correct Check the settings on the Punch Station Page of the BePunctual Server software e The server software or the punch station software is blocked by a firewall software Ensure that your firewall software does not block these applications e The network communication port number is blocked by a firewall software Ensure that the port number is opened allowed in your firewall software e The BePunctual Server software is not installed properly Try reinstall the server software Can the punch station settings be configured remotely at the server software Yes You can do that in the server software Punch Station Page by selecting the station to configure and click Properties What can I do if I forgot the station administrator password The administrator can change the punch station password by configuring the station at the Server software Can the staff change the computer time so as to punch in early or punch out late The punch in out time is t aken from the computer running the server software As the server software should be run on another computer in the network changing the Staff Punch Station computer time will not affect the punch in out time 7 Keyboard Shortcuts Below are the keyboard shortcuts you can use to activate the application functions quic
10. cription Who s In Out Text Button Click this to show the Who s In Out Page Punch ID Edit Box This displays the Staff Punch ID as configured in the General Page Punch PIN Edit Box Enter the Staff Punch PIN here OK Button Click this to sign into the system to punch in out Punch In Out Pages After signing in the staff will see one of the punch in out pages depending on his punch status If the staff has not punch in today he will see the following page which will allow him to click the Punch In button to punch in Aquarius Soft BePunctual Staff Punch Station A captured photo of the staff will be displayed on the left if webcam option is enabled querlius Soft Copyright Aquarius Soft Pte Ltd Page 8 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 If the staff has already punched in he will see the following page which will allow him to click the Punch Out button to punch out Aquarius Soft BePunctual Staff Punch Station AQvuarius Soft If the staff has already punched out he will see the following page if he cannot punch in anymore today Aquarius Soft BePunctual Staff Punch Station A querius Soft Control Type Description My Punch Card Button Punch In Button Click this button to view your punch card entries Click this button to punch in Punch Out Button Click this button to punch out Cancel Button Click this button to cancel punch in
11. e dae oes det EE 19 SHOW ICON IN TASKBAR NOTIFICATION ABER 19 SHOW HIDDEN STATION WHEN LOGGING OFF OR SHUTTING DOWN enm 19 POPUP TODAY S MESSAGE ON SUCCESSFUL IN OUT ccecccccccccscsscsscsscssessccscssessscsscesessesseesessees 19 ALLOW CHECKING OF WHO S IN OUT eseseeseeeeeee enne enne teen terere trennen te enne tni 19 ALLOW CHECKING OF WHO S LATE OR WHO LEFT EARLY cccccccecescesesscescesessecsscsscescesesseeseesees 19 PUNCH IN OUT BEMApkS tnter testet En Senen SEANAR ESen Eare etes tnit ne snnt 20 AUTOMATICALLY PUNCH IN OUT AFTER SIGNING IN 20 AUTOMATICALLY HIDE THE PUNCH STATION AFTER PUNCH IN OUT eee 20 USE FINGERPRINT TO SIGN IN ONLY 20 PUNCH PIN NOT REQUIRED ettet ete et Eee cedi dre ordei tB 20 Copyright O Aquarius Soft Pte Ltd Page 2 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 CAPTURE PHOTOSWITH WEBCAM scit ener teet eoe eege Ee e 20 DISPLAY THEME edel 21 DISPLAY e KE 21 FREQUENTLY ASKED QUESTIONS inten on eoe ENEE ed deeg 22 WHY CAN T I GET THE STATION TO CONNECT TO THE SERVER SOFTWARE 22 CAN THE PUNCH STATION SETTINGS BE CONFIGURED REMOTELY AT THE SERVER SOFTWARE E 22 WHAT CAN I DO IF I FORGOT THE STATION ADMINISTRATOR PASSWORD oseese 22 CAN THE STAFF CHANGE THE COMPUTER TIME SO AS TO PUNCH IN EARLY OR PUNCH OUT LATE Neto norte peste hautes diro rires eio ti e rte e erede te te ede d e orte beet o qe o UE PEU 2
12. erver software s Punch Station Page Connect to the Server Radio Button Select this to connect to the server software by its software using its Computer Name Computer Name You can get the computer name of the server software in its Punch Stations Page Server Computer Name Edit Box Enter the server computer name here Connect to the Server Radio Button Select this to connect to the server software by its software using its IP IP Address Address You can get the computer name of the server software in its Punch Stations Page Server IP Address Edit Box Enter the server IP address Network Edit Box Enter the Communication Port Number as shown in Communication Port the server software Punch Stations Page Number Time interval to poll Edit Box Enter the time interval to check the connection to Server software the server software Test Connection Button Click this button to test if the connection settings work Back Button Go back to the previous settings page Next Button Go to the next settings page Cancel Button Cancel the changes made Copyright O Aquarius Soft Pte Ltd Page 13 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Punch Options Page This page lets you configure the staff s Punch Options Staff Punch ID Edit Box Set the Staff Punch ID for this Staff Punch Station here If multiple staff share this PC you can leave the Staff Punch ID empty so that they can enter
13. es Last Month Button Click this button see last month s punch entries Last Updated Text This shows when the information is last updated Close Button Click this button to return to the Sign In Page Who s In Out Page Aquarius Soft BePunctual Staff Punch Station Staff Name Last Punch In Time Last funch Out Time Robin 13 2 2007 10 18 PM 13 2 2007 10 28 PM StaffA 13 2 2007 09 51 PM Staffs 13 2 2007 10 33 PM 13 2 2007 10 33 PM Staffc A AQuerius Soft This page allows staffs to check which other staffs are in out currently This page is accessed via the Who s In Out text button in the Sign In Page olai ine Type Description Punch In Out Text Button Click this to go to the Sign In Page Staff List List Box This displayed list of staff and their information and status Who s In Text Button Click this to show the staff who are signed in Who s Out Text Button Click this to show the staff who have signed out today Who s In Out Text Button Click this to display the staff who are signed in or have signed out today Copyright Aquarius Soft Pte Ltd Page 11 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Who s Not In Search Type Search Box Refresh Last Updated Text Button Click this to display registered staff who are not in today Combo Box Click here to select the type of search to perform Text Box Enter the search string here Text Button C
14. kly Fi Show application online help Click here for a complete keyboard shortcut utility that will increase your productivity working on the computer Copyright Aquarius Soft Pte Ltd Page 22 of 22 All rights reserved
15. lick here to refresh the information based on the search criteria Text Display the date and time of the last update of the information displayed General Settings Page This page lets you configure the general settings of the software Station Location Administrator Contact Information Today s Message Run station when log on Windows Popup Today s Message on successful sign in out Show station always on top Show icon in the taskbar notification area Show hidden station when logging off or shutting down Allow checking of who s late or who left early Next Cancel Edit Box Enter the station location text to display at the server software The Station Location if set will be displayed at the server software as information for the administrator This information can also set to displayed on the main screens in the Personalize Display Settings Page as information for the user Edit Box Enter the administrator contact information text here as information for the staff This information can be seen by clicking on Options menu and select Contact Administrator Edit Box Enter the Today s Message to be displayed at the bottom of the main screens Check Box Check this option if you want the station to automatically be run during Windows log on Check Box Check this option to popup a larger Today s Message after successful sign in out Check Box Check this option if this computer is onl
16. n out e A webcam can be installed on the Staff Punch Station computer to capture staff punching in out e The punch ID of the punch software is set to the Windows log in name Staff cannot enter another punch ID into the punch software Remotely Configurable For your convenience the Group Punch Station can be configured remotely at the BePunctual Server software running on another computer in the network Customizable User Interface You can select the color theme of the punch software and set it to display your company logo and name Application System Requirements Hardware Requirements e Computer that can run Windows 7 Vista XP or 2000 smoothly e 1 GB of RAM or higher recommended e Super VGA 800 x 600 or higher resolution video adapter and monitor e 10 MB of hard disk space for punch station software Copyright O Aquarius Soft Pte Ltd Page 4 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 e Network adapter to access your local network if the Server software and punch station software are run on separate computers e Optional Webcam for computer running punch station software to capture photo of staff punching in out e Optional BePunctual Biometric Fingerprint Scanner Copyright O Aquarius Soft Pte Ltd Page 5 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 3 Installation and Remove Installing the application Prior t
17. o installing the Staff Punch Station please ensure the following e BePunctual Server is installed and running in another computer on the network Take down the server software connection settings on its Punch Station page e Log into Windows with an administrator account After downloading the application setup file BePunctualStaff EXE double click on the file to run the setup program that will guide you through a simple installation process Removing the application To remove the software from the computer e Exit the software Log off Windows e Log in Windows with an administrator account e Open Control Panel gt Add and Remove Programs e Select Aquarius Soft BePunctual Staff Punch Station and click Change Remove Follow the instruction to remove the program If a password is set for the software you will need to enter the software password in order to uninstall the software Do give us your invaluable feedback and suggestion on how we can improve the software to work for you Feedback Now Copyright O Aquarius Soft Pte Ltd Page 6 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 4 Knowing the User Interface Home Page Aquarius Soft BePunctual Staff Punch Station When the Staff Punch Station is run the Home Page will be displayed showing server connection status Once connected the Sign In Page will be displayed Solaj age Type Description
18. of who s late or who left early Copyright O Aquarius Soft Pte Ltd Page 19 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Punch In Out Remarks You can configure if the staff needs to enter remarks when they punch in out via Options Settings gt Punch Options gt Punch In Out Remarks The options available are e Always Staff must enter remarks in order to punch in out e Optional Staff has a choice of whether to enter remarks e Never Staff do not need to enter remarks e When Necessary Staff needs to enter remarks when the staff is late or when the staff knocks off early Automatically Punch In Out After Signing In Check this option to automatically perform punch in out after the staff has successfully sign in This option is configure via Options gt Settings Punch Options gt Automatically punch in out after signing in Automatically Hide the Punch Station After Punch In Out Check this option to automatically hide the punch station after punching in out This option is configure via Options Settings Punch Options Automatically hide the punch station after punching in out Use Fingerprint to Sign In Only Check this option to only allow using fingerprint to sign in Punch ID and Punch PIN boxes will be hidden This option is configure via Options Settings Punch Options Use Fingerprint to sign in only Punch PIN not required Check this op
19. ons gt Toggle Full Screen You can allow disallow the station from being shown in non full screen display mode in the General Settings Page Password prompt can be enabled in the Administrator Password Page to prevent staff from showing the station in non full screen mode Hiding the Application You can hide the application via Options gt Hide You can allow disallow the application from being hidden in the General Settings Page Password prompt can be enabled in the Administrator Password Page to prevent staff from hiding the application Showing the Application You can show the application when it is hidden by right clicking on its icon E the taskbar notification area and select Restore Alternatively you can double click on its icon in the taskbar notification area Exiting the Application You can exit the application via Options Exit Password prompt can be enabled in the Administrator Password Page to prevent staff from exiting the application Copyright O Aquarius Soft Pte Ltd Page 18 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 6 Customization Run When Log In Windows By default the application is set to run when log in Windows You can change this option via Options gt Settings gt General Settings gt Run station when log in Windows Show Always on Top You can set to have the application to show always on top of all other application windows to p
20. rovide maximum visibility of the application Check these options if the computer is only use for signing in out and you do not want others to run other applications You can change this option via Options gt Settings gt General Settings gt Show station always on top Show Icon in Taskbar Notification Area By default the application icon is set to display in the taskbar notification area to provide fast access to the application You can change this option via Options Settings General Settings gt Show icon in the taskbar notification area Show Hidden Station when Logging Off or Shutting Down You can enable this option to remind staff to punch out during log off or shutdown Options Settings gt General Settings gt Show hidden station when logging off or shutting down Popup Today s Message on Successful in out You can set to popup the today s message when the staff successfully punches in out via Options gt Settings gt General Settings gt Popup Today s Message on successful in out Allow Checking of Who s In Out You can allow disallow checking of who s in out You can change the this option via Options Settings gt Punch Options gt Allow checking who s in out Allow Checking of Who s Late or Who Left Early Check this option if you want to allow users to check who s late or who left early in the Who s In Out page Options gt Settings gt General Settings gt Allow checking
21. their own punch ID to punch in out Use Windows log on Check Box Check this option if the Staff Punch ID is the same name as punch ID as the staff s Windows log on name When this is checked the Punch ID box will be disabled Allow checking of Check Box Check this option to allow staff to check the staff who s in out status Capture photo with Check Box Check this to enable capturing of staff s photo with Webcam a webcam during sign in out Automatically punch Check Box Check this option if you want the software to in our after signing in perform automatic punch in out after the staff sign in with their punch ID and PIN User Fingerprint to sign Check Box Check this option if you only want to allow in only fingerprint sign in The Punch ID and PIN boxes will not be available in the Sign In page Punch PIN not required Check Box Check this if you do not need the staff to enter a Punch PIN Automatically hide the Check Box Check this option if you want the software to hide punch station after itself after punching in out punching in out Punch In Remarks Selection Box Select whether staff needs to enter punch in remarks Punch Out Remarks Selection Box Select whether staff needs to enter punch out remarks Back Button Go back to the previous settings page Next Button Go to the next settings page Cancel Button Cancel the changes made Personalize Display Page This page lets you configure the look of the software to yo
22. tion to hide the Punch PIN box so that staff only requires to enter Punch ID to sign in This option is configure via Options Settings Punch Options Punch PIN not required Capture Photo with Webcam When this option is enabled a photo of the staff will be captured when the staff enter his her ID in the Sign In Page On successful sign in out this photo will be sent to the server software If a supported printer is installed the photo will also be printed on the staff badge You can enable disable capturing of photo via Options gt Settings gt Punch Options gt Capture Photo with Webcam Copyright O Aquarius Soft Pte Ltd Page 20 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Display Theme 10 colorful themes are provided for selection Chose one to match your corporate image You can select the display theme via Options Settings Display Settings Display Theme Display Effects Display transition effects can be enabled and the transition speed can be set according to the speed of the computer For a slow computer the display effect should be disabled You can enable disable display effect via Options Settings gt Display Settings gt Enable Display Effects Copyright O Aquarius Soft Pte Ltd Page 21 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Frequently Asked Questions Why can t I get the station to
23. ur corporate image Show organization logo Check Box Check this option to display your organization logo image file on the software user interface Organization Logo Edit Box Enter the location of your organization logo image Image file Display Theme Selection Box Select which display theme you like to use Enable display effects Check Box Check this option to enable display effects Uncheck this if your computer is slow Speed Slider Set the speed of the display effects here Back Button Go back to the previous settings page Finish Button Click this to save and apply the changes Cancel Button Cancel the changes made Copyright O Aquarius Soft Pte Ltd Page 14 of 22 All rights reserved User Manual of BePunctual Staff Punch Station Version 9 Contact Administrator Dialog This dialog lets the staff to chat with the administrator directly It is access from Options gt Contact Administrator Administrator Contact Text This displays the administrator contact information Messages Text This displays the chat messages between the staff and administrator Input Text Edit Box This is for entering text messages to send to the administrator Send Button Click this button to send the text entered in the Input Box to the administrator Clear Button Click this button to clear the text in the Input Box Close Button Click this button to close this dialog Copyright O Aquarius Soft Pte Ltd Page 15 of 22 All rights reserved
24. y for staff signing in out and you want to prevent staff from accessing other applications Check Box By default the punch station icon is set to displayed in the taskbar notification area to provide fast access to the punch station Check Box Check this option to remind the staff to punch out during log off or shutdown Check Box Check this option if you want to allow users to check who s late or who left early in the Who s In Out page Button Button Go to the next settings page Cancel the changes made Copyright O Aquarius Soft Pte Ltd All rights reserved Page 12 of 22 User Manual of BePunctual Staff Punch Station Version 9 Administrator Password Page This page allows you to set an administrator password for the software With the password set the password will have to be supplied in order to change the software settings Password Edit Box Enter the software password here Re enter Password Edit Box Re enter the software password here Password needed to Check Box Check this option if you want to prevent this hide or exit punch station from being hidden or exit station Back Button Go back to the previous settings page Next Button Go to the next settings page Cancel Button Cancel the changes made Connection Settings Page This page lets you enter the information required for the software to connect to the BePunctual Server software The required settings are displayed in the BePunctual S
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