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1. Substituting for a Team Partner Your team partner is called The LED next to his Team key begins to flash You know that your team partner is not at his desk at present and therefore decide to answer the call You can answer the call using the Team key As soon as you have answered the call your team partner is free again The colour of the LED indicates whether the caller is external or internal red for external yellow for internal While the LED next to the Team key is flashing Pick up the handset You hear the dialling tone l C Press the Team key You are through to the person who is calling your team partner Note Depending on your phone s configuration as soon as you pick up the handset you are immediately connected with your team partner Starting an Announcement to a Team Partner You want to tell a team partner something without waiting for a reply With the Team key you can initiate an announcement to a team partner Pick up the handset You hear the dialling tone lt 2x short gt Press the Team key for the team partner twice in quick succession il Co You hear the acknowledgement tone The display shows Announcement to You can now talk lt 2x short gt Initiating an announcement to a team partner using hands free mode Press the Team key for the team partner twice in quick succession You hear the acknowledgement tone The display shows Announcement to You can now
2. for key operation Cursor to the right Cursor left Cursor to the left In alist moves up one line to the next line or if no line is highlighted Highlight lowest line Cursor up In a list moves down one line to the next line or if no line is highlighted Highlight highest Cursor down line Control U Retrieves the list of callers Control 1 Fox menu item 1 Control 2 Fox menu item 2 Control 3 Fox menu item 3 Control 4 Fox menu Item 4 Control 5 Fox menu item 5 Control 6 Fox menu Item 6 Control left right cursor key Switch display Control 6 means Press Control key and digit key 6 simultaneously 73 Aloha Keyboard and Expansion Keypad Expansion keypad You can use the 10 keys including the LEDs on the expansion keypad as well as the configurable keys on the phone itself Up to 3 expansion keypads can be connected to a phone 74 Using the Phone to Control Outside Systems Redkey You want to use your phone to switch on a heating system operate a sun blind call for help trigger an alarm or actuate another function on an outside system e Triggering a Function with the Redkey Your system administrator can set up one or more Redkeys on your phone Pressing a Redkey then triggers the configured function on the connected outside system A Redkey can be set up by the system administrator on any configurable key of your phone Redkeys can only be set up via the system configuration It is not possi
3. Using Added Features to Make Efficient Phone Calls Parking a Call Partner on a Line Key You are connected with your call partner via a Line key and decide to park the party You can park your call partner on the current Line key Park Press the Park Foxkey The display shows Executed The LED next to the Line key flashes slowly C To retrieve a parked call party Press the relevant Line key You are now through to the parked call partner again Switching active lines You are in a call and want to answer a call on another Line key or make a call You can switch lines by pressing a single key The caller is automatically parked locally and later reactivated by pressing the corresponding Line key TE To retrieve a parked call party Press the relevant Line key You are now through to the parked call partner again Press the Line key you want The call partner is now parked The selected line is activated Note To retrieve a parked call party Press the relevant Line key However You cannot use this method to take calls on busy lines 44 Using Added Features to Make Efficient Phone Calls You Are Using Your Phone as an Operator Console This section explains the options provided by your phone when it is registered on the system as an Operator Console a A Word About the Operator Console The Operator Console is your company s phone nerve centre Incoming exchange calls are routed to this phone via se
4. 0000 0000 35 Using Added Features to Make Efficient Phone Calls OK i Note Press the OK Foxkey The message is sent If the display shows Not available the message could not be sent Storing or changing personal messages You want to save personal message texts you use frequently so that you do not have to re type them each time You can store up to 5 personal message texts so you can re use them later as predefined messages b MEN E lt O 9 n 0 tQ O iz S Personal messages gt a pas o i O O 0000 0000 OO Save i 36 Press the Menu key repeatedly until the display shows Message Press the Message Foxkey Press the New Foxkey Press the Personal messages Foxkey The list with the personal messages appears empty appears if no personal texts have been entered Use the Scroll keys to select a text Use the Entry Selection key to select a text Press the Edit Foxkey Edit the text You can type a text with up to 160 characters Press the Save Foxkey The personal message text is stored Using Added Features to Make Efficient Phone Calls Read text messages Your display shows New message received or Other message received followed by Message list The Indicator LED is lit The read function is used to retrieve a received message from the memory so you can read it The first message received is the first message
5. CE We Aastra Telecom Schweiz AG declare with full responsibility that the of the European Union You will find the complete text of the declaration of conformity and other documents under www1 aastra com docfinder Subject to delivery availability and technical modifications The scope of performance depends on the system and the software version eud 0062_en 2 1 Copyright Aastra Telecom Schweiz AG
6. Console Configuring the Response of Line Keys You can make a number of settings that affect the telephone s response when someone calls on a Line key The Line keys and Personal key are configured in the same way as Line keys see Setting the response of Line keys Note The settings are made once for all the Line keys Setting the Number of Line Keys You want to set the number of Line keys available to you for switching purposes For more detailed information on Line keys please refer to the section How to use an Operator Console lt long gt Press the Menu key and hold it down for a moment MENU The configuration mode is now activated Press the Menu key repeatedly until the display shows Operator Console MENU Operator Console Press the Operator Console Foxkey i Line key Press the Line key Foxkey The display shows the number of Line keys that have been set Press the and Foxkeys to select the number of line keys Note The settings of line keys 6 to 9 are lost if the number of line keys is reduced from 9 to 5 70 Personalizing Your Phone Preferred Banner Page During the Ringing Phase You can select whether the Operator Console is to display the idle state banner page or the list of waiting calls queue when in the idle state You can specify which of the two idle state displays you prefer to have lt long gt Press the Menu key and hold it down for a moment MEN Configuration mo
7. Foxkey Press Foxkey or 3 repeatedly until display Phone enabled appears Confirm the setting with the OK Foxkey The display shows Executed The phone is unlocked al 4 Eo e 4 OO T 000 000 You Are a Team Member This section explains the different options provided by your phone to communicate in a team Using the Team Key You and your team partners want to be reachable at all times as a team and be able to communicate with one another as quickly as possible By pressing a single key you can call a team partner or answer a call for anyone in the team When a team partner receives or makes a call the LED on your Team key is activated acting as a busy display It flashes when the team partner receives a call It remains lit while he is in a call A red LED signals an external caller call a yellow LED an internal caller call gt Press the Team key The team partner is called or a call to the team partner is answered 32 Using Added Features to Make Efficient Phone Calls Calling a Team Partner You want to call a team partner as quickly as possible Requirement You have configured a configurable key as a Team key and stored the team partner s phone number under it Pick up the handset You hear the dialling tone gt Press the Team key for the team partner The phone number and possibly the name of the team partner are shown on the display The team partner Is called
8. Press the key To activate headset operation You wish to use a headset with your phone A headset can be connected instead of or in parallel with the handset You can also activate or deactivate the headset operation in the configuration mode When the headset mode is activated calls are answered and ended using the Loudspeaker key The phone does not switch to open listening mode when the headset option is activated Using headset mode you can answer the call using the handset without having to press the loudspeaker key When the headset mode is activated is shown on the display Note When using the headset mode to make phone calls you can also use the Open listening Foxkey to switch on the phone s loudspeaker If you are using the headset mode to make phone calls and open listening is activated you can activate hands free operation by pressing the Hands free operation Foxkey The headset is then deactivated automatically The phone s loudspeaker and microphone are activated lt long gt Press the Menu key and hold it down for a moment MENU The configuration mode is now activated Press the Menu key repeatedly until the display shows Headset Headset Press the Headset Foxkey The display shows On or Off hoy To activate deactivate headset operation Use the or zx Foxkey to select between On and Off OK Press the OK Foxkey D5 Personalizing Your Phone Changing your Personal Code Y
9. A Foxkey Note The switch from lower to upper case is valid for only a single letter This menu item will not appear if an Alpha keyboard is connected to your phone as the Alpha keyboard has a shift key for switching between upper case and lower case letters Entering a Phone Number in Call Preparation You want to enter a phone number without it being dialled automatically so as to have time to check the number and if necessary to correct it The number is not dialled until you go off hook for example by picking up the handset ooo Enter a phone number in call preparation 3 The display shows the phone number Correcting your Input You notice you have entered a wrong digit or character You can delete an incorrect input either character by character or completely To delete the last character Press the Correction key To end the input without saving Press the END key Note You can go to the character you want to delete with the Cursor keys see Moving the Cursor Moving the Cursor You want to go to a certain character for an input or correction Using the Cursor keys you can move the cursor left or right You can move the cursor with the key left or right 14 Using the Display and Operating Elements Menu Guided Navigation Undoing Actions You can undo the last action without saving it by pressing the END key Press the END key Undoes the last action Note To put the phone b
10. Calls Send text messages You are unable to reach an internal subscriber and thus want to leave a message You can send a text message to an internal subscriber The text message will appear on the person s display Requirement The internal subscriber must have a phone capable of receiving messages Press the Menu key repeatedly until the display shows Message El MEN lt OM un n 0 tQ OM Press the Message Foxkey The display shows the message list with the messages received Press the New Foxkey You can choose between Empty message Personal message and Standard message iz Z Em O a y message Press the Foxkey Empty message to write a message text freely y Note The message cannot be saved Personal messages Press the Foxkey under Personal messages to use a message text from the list of 5 standard texts 7 Standard Messages Press the Standard messages Foxkey to use a message text from the list of 16 standard texts available in the system Scroll through the predefined texts Press a Scroll key gt a j gl Press the entry selection key of the text you require The message you want is now highlighted Edit Edit the message text Press the Edit Foxkey Note Changes to standard texts are not saved Send Press the Send Foxkey Use the Foxkey to select the destination Subscriber Group or All O O For subscriber and group Enter the phone number
11. Deactivating open listening Press the Loudspeaker key a second time Open listening is now deactivated Note Toenda call in open listening mode you need to press the Loudspeaker key and hang up the phone If you merely replace the handset the phone switches to the hands free mode Using Your Phone in Hands Free Mode You want other people to join the conversation or to have your hands free while making the call The sound quality can be improved by keeping the volume of your phone as low as possible Your system s basic configuration allows you to speak and hear alternatively To enable simultaneous speaking and hearing you need to expand the system configuration During a call Press the Loudspeaker key Open listening is now activated y sa Put the handset on hook Hands free mode is activated Note Make sure the hands free microphone is not obstructed va To continue the call with the handset Pick up the handset The loudspeaker and hands free microphone are now deactivated Muting the Microphone In the middle of a call you want to talk briefly with other persons in the room without your call partner hearing your conversation You can switch the microphone on and off during a call Switching the microphone off Press the MIC key The display shows the symbol Switching the microphone on Press the MIC key 10 Using the Display and Operating Elements Phone Setup Available Phone Setups Your system administ
12. Foxkey repeatedly until the display shows Clear key OK Press the OK Foxkey The key configuration is cleared 66 Personalizing Your Phone Configuring Line Keys This section explains how to adapt your Line key settings to suit your personal requirements Note Your system administrator will determine whether your phone has Line keys Setting the Response of a Line Key You want to set the response of a Line key in case you are called on that Line key You can choose whether you also want a ringing signal in addition to the flashing LED when you receive a call on a Line key You can configure a ringing delay for the ringing tone You can choose between answering directly using automatic hands free operation picking up the handset and pressing the Team key to answer a call Answering an external call using automatic hands free operation is not available lt long gt MES OK Note Note Note Note Press the Line key you want and hold it down for a moment The display shows Line key The Personal key on the Operator Console is also treated as a line key Press the OK Foxkey The display shows the ringing properties Ringing Ringing delay Melody and Speed Use the and Foxkeys to select ringing ringing delay Off for no ringing tone On for immediate ringing tone and After 10 seconds After 20 seconds and After 30 seconds Use the or Foxkey to select melody or spee
13. Make sure all installation and repair work is carried out by a specially qualified technician NI By Always use a soft moistened or antistatic cloth to clean your phone Do not use chemicals or other chemical products Ambient conditions Do not operate the phone outside the temperature range of 5 C to approx 40 C Avoid direct sunlight and other sources of heat Protect your phone against the wet excessive dust corrosive liquids and steam Do not expose your phone to electromagnetic fields electric motors household appliances The speech quality could be affected To prevent interference avoid placing your handset in the immediate vicinity of computers radios TV sets VCRs and other telephone sets AO e Disposal Be sure to dispose of your phone and its packaging in an environmentally compatible way alternatively send it back to your supplier or servicing agent S Intended Purpose This telephone is designed exclusively for making and receiving phone calls on the appropriate system Exclusion of Liability This product is manufactured in accordance with ISO 9001 quality criteria This product and the user information supplied with it have been produced with the utmost care The product s functions have been tested and approved after comprehensive conformity tests Nonetheless errors cannot be entirely excluded The warranty is limited to the replacement of defective hardware The manufacturers shall
14. Operator Console then acts as an ordinary phone in other words when making a call you will be transmitting your personal phone number Pick up the handset You hear the dialling tone The LED next to your Personal key is lit 0000 Dial the person s phone number Ses The call is made via the Personal key 48 Using Added Features to Make Efficient Phone Calls Phoning over a Line Key You want to make a call via a Line key You can make a call via any available Line key using the Operator Console The call number configured in the system for the Operator Console is the number transmitted Pick up the handset ji C Press a free Line key You hear the dialling tone The LED next to the Line key lights up 9000 Dial the person s phone number Without exchange prefix O00 The call is made via the Line key S 000 Parking a Call Partner on a Line Key You are connected with your call partner via a Line key and decide to park the party You can park your call partner with the current Line key Park Press the Park Foxkey The call partner is now parked The LED next to the Line key flashes slowly The display shows the P symbol next to the call time l gt To fetch a call party Press the relevant Line key You are now connected with the person 49 Using Added Features to Make Efficient Phone Calls Transferring an Exchange Line You want to transfer an exchange line to an internal subscriber who does not have
15. Want to Make a Call This section explains the different ways you can make a call with your phone Dialling with the Phone Number You want to call someone and key in that person s phone number 0000 Use the digit keys to key in the phone number 650 The display shows the phone number Peo play p Note You can use the Correction key to delete any incorrect digits Pick up the handset The person is called Call Press the Call Foxkey The person is called Dialling with Redial You want to call one of the parties who called you recently Your phone automatically stores in the last number redial list the phone numbers of persons who have called you and their names if available You can call these persons back using the last number redial list Press the Redial key The first phone number on the last number redial list is displayed To scroll through the maximum of 10 phone numbers last dialled press the Redial key VY Use the scroll keys to scroll through the 10 phone numbers last dialled Pick up the handset The phone number displayed is dialled Dialling and Phoning Using Your Phone in Open Listening Mode You want other people in the room to be able to listen in to the call The open listening function lets you activate the loudspeaker in addition to the handset During a call Press the Loudspeaker key Open listening Is now activated Note You can continue with the call as usual using the handset
16. destination Both your own phone and the other destination will then start ringing The system configuration determines whether or not there Is a ringing delay at the other destination Whoever goes off hook first answers the call Depending on the system configuration Call Forwarding on No Reply can also be activated when your phone is busy E MEN Forwarding Call Forwarding on i y a O lt O A a O O O O J 4 000 000 Reset g Press the Menu key repeatedly until the display shows Forwarding Press the Forwarding Foxkey Press the Call Forwarding on No Reply Foxkey Use the Entry Selection key to select the destination Press the OK Foxkey Enter the phone number of the destination to which your calls are to be forwarded Press the OK Foxkey Call Forwarding on No Reply is now activated The display shows a or CFNR To deactivate Call Forwarding on No Reply Press the Info key repeatedly until the display shows Call Forwarding on No Reply and Reset Press the Reset Foxkey Call Forwarding on No Reply is now deactivated 29 Using Added Features to Make Efficient Phone Calls Leaving a Message You cannot be reached on your phone You want any internal subscriber who calls you to get a message Requirement The internal subscriber must have a phone capable of receiving messages Subscribers whose phone cannot receive messages are put through to your
17. display shows DTMF _ You can now enter the DTMF characters Press the Reset Foxkey to reset the DTMF mode Note When you hang up the DTMF mode is automatically deactivated 38 Using Added Features to Make Efficient Phone Calls Making a call on a third party phone You want to make a call on a third party phone using your personal settings for example on a colleague s phone or in a meeting room You can activate a third party phone to make an internal or external call using your personal settings even If the phone Is locked for external calls You can activate the phone for a business a or private c call Once you have activated the phone using a procedure and your PIN dialling by your private phone book is available The called party s display shows your personal phone number and not the number of the phone from which you are making your call Any call charges incurred will be charged to you Pick up the handset 2000 Enter 36 E Enter your internal phone number Enter your personal code The phone is now enabled You hear the internal dialling tone Note The factory setting 0000 is not accepted First change the code as described under Changing your personal code PIN or using the procedure 47 see Chapter on procedures If you have forgotten your personal code your system administrator can reset it to the factory setting 2000 Enter the internal phone number or external phone number
18. doi 14 Minga ie Mi TODONG creara 10 N Navigating through imo TAGS ibarra siii 11 Navigating through The Foxkey MENU da A 11 o eeina iee aE E A e A E A E E AE Manatee 20 26 NR TEA E TEE TEE ETEA 3 A EE EE EE 3 20 63 O OPEO a e e E E TE E N N 84 STEE KET a E A ld sd A E E EE o SE 10 Operating elementis cas 2 OPEO EO OE aeaa AO S 45 o kre re tee N A a A A NE a A A TS 6 CONG ANI ZU salle AAA naa ANE E E E E 27 HOT SIGO A A A aE E tl dua urls A A 75 93 p PAGE tec ly hate ak alata hr heal ctor lk cee I i E 84 LATE iia 40 82 A i lig ahaa li els spt ec areal nd nl wn sept ainda 4 25 84 PE IEC OM AAA o e OS o A 44 49 REIS Ona ey a da a ae nde e Ms a rl od a 46 48 Personal Mess a a A A A A ES 36 AA acta e E are er rei eat aeeh Caaheiicue 53 PHONE OOK KEV a aa Dia 3 PRONE BOOK Management mresa ienien a e EAEan careto 61 AN SA A A A A a a E 11 PROMMMIG OVER ale A A A tases IA 43 49 ci Over dol A A tyre tiene emer ve rtrrirenr ar 48 o A nn eee Cee 38 84 OWNS SUIS NN ed Korralito acetoacetate enone Shea 80 Preferred Banner Page During the Idle State saiisine aia e aaa E A AA Eea 71 EE A a A iced saad O E E AETR 12 Private caliwith personal code PIN ta e a dde E 23 Protect against Intrusion Announcements st a ita 58 Q A e ed e e eee e 47 AA A A O A O E EN 16 DERIO din de be a ac tae o O di 59 R Redd TOMES Si sa e r Diao 37 RECEIWINIG an ANNOUNCEMENT de ARR 23 Redial A N A nudes as eeitati dane need nataacs 9 Redial KE
19. e 52 Eh e EEE EE E E AAEE E OAE EEE AE EEIT EEA E 82 GP E E AE EEE AEEA O 83 Changing your Personal COUE id E ii 56 ETE E E EET AA EE E AE devas ental cy ae hay AAS E A T 8 A O llelbu te ulaente 83 AS a A A A E E A A AA 47 E EE LS E I EE AE EE A E EEE A EEE A EE A E TN 66 90 ect eee A saan O Rechte A AE 3 Conference call ica chatsioatin Make ta clumalsanathadin dd abn ahd ts ro 84 IT CNN Oy A O II A wae banniehiiauee net baatoas 3 COn ACA CMT A cla Daath teks san uth le ee Uae cessed ane acedaa 54 CONTI NS E A eels eee aa fee rasa ected E EA tds gcse ate aon ae Sansui dat E T 63 Gio Aan UL A II TONNE Re meters vr RU eMC Rent ann eetelee 67 70 Contigua the DIMEMOT e dd ee 54 Contiqurina the Operator CONSOLE esra ia dl os 70 CORIO SCS STO rotar nd daa data iadcmad 72 A O E EEE E E O 25 Comecon IMM td 46 Control Res a as ica 83 Elia eo e In tant at ata tena saute hot ate aetna 14 COPE CU OPS EV cence tate htt ketal hide Oe ep alee Csi taale iii Si erate R aida ac dats 3 Creatinga NeW Phone BOOK EAUY vesical mati anar atea aa A a a E aR 61 D Data DAKU nara A Als 82 DeacivateUNACIOAS a a ia Gh lao tds STE 83 Deflect a call during the ringing Phase cooooocncccnnnnoncncnnnnnnonocnnnnnnnnnnononnnnnonnnnnnnnnnnnnnnononnnnnnnnnnnnnnnnninnnns 34 A A a 34 Brilla E 8 A A 16 17 Dialling trom the Call List or Answered Calls id 19 Dialing trom the Call List of Unanswered Calls ii ii Aa 19 Dialing witha COMMOUPADIG KEY caco il indep 20 B
20. hear an attention tone This depends on the system s configuration y Leaving a conference call Put the handset on hook o The other conference parties remain in the call Saving an Info Line on the Notepad In a call you want to save the entry on the info line This may be the phone number of your call partner or a phone number you entered during the conversation With the Notepad key you can save the info line entry on to the Notepad without interrupting the conversation The Notepad contains a maximum of 10 entries Press the Notepad key during the conversation D You hear the acknowledgement tone The info line is now stored on the Notepad Note Once the Notepad is full the oldest entry is overwritten 26 Using Added Features to Make Efficient Phone Calls You Are Away from Your Desk This section explains the different options provided by your phone when you want to leave your desk Using the Absence Key You want to leave your desk and set up your phone for your absence Your phone has an Absence key It is factory set as a call forwarding unconditional key By simply pressing the Absence key you can activate a call forwarding unconditional O q y OO8O 0000 0000 S Note a Reset E Enter the phone number to which the call is to be forwarded Press the Absence key The display shows Forwarded to The call forwarding unconditional is activated To activate the last forwarded destination Press
21. into place 2 Fit the projecting extremities of the attachment tabs into the attachment slots of the phone and carefully push both elements together Connecting your handset to the phone 1 Plug the connector at the rippled end of the handset cord into the socket near the handset s voice microphone 2 Plug the connector at the loose end of the cord into the small socket on the underside of the phone Connecting your phone to the system 1 Plug the connector on the phone cord on the underside of the phone into the socket with the phone symbol 2 Feed the cable through the strain relief provided Plug the other end of the cable into the phone socket outlet 4 Ask the installation engineer to set the channel selector switch located under the write in label cover EN 76 Installation and First Time Operation Connecting the plug in power adapter 1 Ze 3 Note Plug designs vary from country to country Plug the smaller connector into the socket on the underside of the phone Feed the cable through the strain relief provided Plug the plug in power adapter into an available socket outlet Labelling Configurable Keys The last page of the Operating Instructions contains labels for the configurable keys Proceed as follows 1 2 3 gt Make a copy of the last page of these O
22. is ringing and shows the phone number of the person trying to reach you You can answer from any internal phone al Press the Menu key repeatedly until the display shows Call pick up Call pick up Press the Call pick up Foxkey y u ied Q Mm Press the Pager Foxkey O O O O Enter your own internal phone number Press the OK Foxkey You are now connected with the person who made the general bell A A o Q A oO 000 000 40 Using Added Features to Make Efficient Phone Calls Answering a General Bell Via the general bell you hear either your personal ringing pattern or the general ringing signal You can answer from any internal phone Press the Menu key repeatedly until the display shows Call pick up MENU Press the Call pick up Foxkey O v O A aa c O General bell Press the General Bell Foxkey Press the OK Foxkey You are now connected with the person who made the general bell f Suppressing your call number from your called party s terminal display You do not want your call number to appear on the terminal display of a called party in the public network You have two possibilities b e f you never want your call number to appear you can ask your system administrator to set up the system configuration accordingly e To suppress your call number display for certain calls only select the function CLIR per call before dialling you
23. not be liable for any direct or indirect damage that may be caused by incorrect handling improper use or any other faulty behaviour on the part of a product Potential hazards are mentioned in the relevant places in the User Guides Liability for loss of profit shall be excluded in any case Dialling and Phoning You Receive a Call This section explains the procedure for answering a call Answering a Call Your phone is ringing and the indicator LED is flashing To answer the call proceed as follows Note Ending a Call You want to end the call Pick up the handset Press the Loudspeaker key The hands free mode is activated If the caller s phone number is received it is shown on the display If the phone number is stored on the phone or in the system the display also shows the corresponding name If there is not enough space on the display a appears you can then use the Info key to display additional information After the call you can display the call duration or retrieve it using the Info key Call charges are also displayed after any external call which you initiated provided your provider supports this function y on Note Put the handset on hook If you made the phone call in hands free mode press the Loudspeaker key Press the END key The display reads Enter number After you have pressed the END key your phone waits for you to key in a phone number Dialling and Phoning You
24. only with the Foxkey menu With central parking your call partner is parked on the system s parking position and can be retrieved trom any phone Central parking can only be used with procedure 76 retrieve with 76 Park y sn Take back Press the Park Foxkey Your call partner is now parked locally The display shows Executed Put the handset on hook The display shows Call parked and Take back To retrieve a parked call party Press the Take back Foxkey Connected in hands tree mode To phone with the handset Pick up the handset 25 Using Added Features to Make Efficient Phone Calls Making a Conference Call You are in a call and have a call party on hold at the same time You want to include the party on hold in the conversation and hold a conference call With the conference function you can include a call party on hold in the current conversation From the conference call you can initiate an enquiry call to someone else You can broker between the parties as a group and the enquiry call party Depending on the system a conference call can consist of up to 6 conference participants You can hold a conference call with internal and external subscribers MENU To connect the call party on hold Press the Menu key repeatedly until the MENU n n display shows Conference Conference Press the Conference Foxkey The call party on hold is now included in the call Conference call Note You may
25. other recipients of the announcement are excluded To stop the announcement Press the END key Private call with personal code PIN You want to make a private call on your phone or on a third party phone With the aid of your personal code you can use any phone to make an external private call with your own personal settings even if that phone Is locked for external calls e The caller obtains your personal call number on his display even if you make your call from a third party phone The call number dialled is not stored in the last number redial list Pick up the handset as Enter 46 followed by your internal call number 6 Enter your personal code om The phone is now enabled You hear the external dialling tone 0000 O O O O Note The factory setting 0000 is not accepted First change the code as described under Changing your personal code PIN or using the procedure 47 see Chapter on procedures If you have forgotten your personal code your system administrator can reset it to the factory setting S666 Enter the external call number directly without the exchange access digit Ee The external subscriber is called S 000 23 Using Added Features to Make Efficient Phone Calls You Want to Use Functions while in a Call This section explains the different options provided by your phone while you are in a call Enquiry Call During a Call You want to call someone else briefly without los
26. phone or rerouted to a destination predefined within the system You can select the contents of your message from a list of 16 predefined texts These texts can be edited to suit your requirements The predefined texts are specified in the system configuration Press the Menu key repeatedly until the display shows Forwarding Forwarding Press the Forwarding Foxkey Message Press the Message Line key __ The Message line is now highlighted OK Press the OK Foxkey You can choose between Empty message Personal message and Standard message Empty message Press the Foxkey Empty message to write a message text freely Note The message cannot be saved Personal message Press the Personal messages Foxkey to use one of the 5 personal messages Standard Messages Press the Standard messages Foxkey to use a message text from the list of 16 standard texts available in the system To select a predefined message Press a Scroll key gt j 4E Press the Entry Selection key of the message you want The message you want is now highlighted Edit To change the message content Press the Edit Foxkey ww i Note The changes to a predefined message are not stored OK Press the OK Foxkey The display shows Message activated 30 Using Added Features to Make Efficient Phone Calls Reset Note To deactivate a message Press the Cancel Foxkey If you activate a call forwarding uncondi
27. should start with the surname or the first name 8 Abbreviated dialling y lt 2x short gt O O 0000 0000 OO Note O codo 0000 0000 gt lt j N To search in all phone books Press the Alpha key Text mode is activated The display shows Search All To search the abbreviated dialling list only Press the Abbreviated dialling Foxkey After Dialling by name the displays shows the selected phone book To search the private phone book only Press the Alpha key twice in quick succession Letter input is activated The displays shows Dialling by name Private phone book Enter the first letter The phone searches for matching names The search function is not affected by upper lower case and special characters If the phone is unable to find a matching name List empty will appear on the display You may have to enter another letter before the name you want is displayed Use the Scroll keys to select the person you want Press the Entry Selection key for the person you are looking for The name you want is highlighted To call the person displayed Pick up the handset The person is called 17 Using Added Features to Make Efficient Phone Calls Dialling with the Alpha keyboard You have connected an Alpha keyboard to your phone and want to make a call by entering a name Using the Alpha keyboard is a convenient way to find a phone book entry All you have t
28. the Absence key only The display shows Forwarded to The call forwarding unconditional is activated You can configure the Absence key like any other configurable key When you are back at your desk Press the Absence key The call forwarding unconditional is deactivated The phone reverts to the idle state Press the Reset Foxkey y Using Added Features to Make Efficient Phone Calls Forwarding a Call You want to leave your desk Calls for you are to be forwarded to a different destination e g phone or pager You can forward incoming calls to a different destination using Call Forwarding Unconditional 28 MENU Forwarding 2h E O O O O A Co amp A 00 000 000 Note Press the Menu key repeatedly until the display shows Forwarding Press the Forwarding Foxkey Press the Forward to subscriber Entry selection key Press the OK Foxkey Enter the phone number of the forwarding destination Press the OK Foxkey The display shows Forwarded If a call is to be forwarded only when you are already in a call select Forward busy instead of Forward subscriber You can deactivate call forwarding unconditional with the Reset Foxkey You can also activate a call forwarding unconditional by remote control Using Added Features to Make Efficient Phone Calls Forwarding a Call on No Reply You want calls that you receive on your phone to be forwarded to another
29. the Menu key and hold it down for a moment MENU The configuration mode is now activated FR Press the Menu key repeatedly until the display shows Text The display shows Idle text Text Press the Text Foxkey O O O O Use the digit keys to enter the text Press the OK Foxkey The text is stored A Co amp A OOo 000 000 Selecting the Banner Page for the Idle State You want to change the banner page displayed by your phone in the idle state You can choose from e Off no idle display e Busy lamp field e Call list e Private phone book lt long gt Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Menu key repeatedly until the display reads Idle display Idle display Press the Idle display Foxkey Use the or Foxkey to select the idle display Press the OK Foxkey The idle display is now activated 5 Personalizing Your Phone Automatic Hands Free Mode You want to answer a call without picking up the handset or pressing a key In the configuration mode you can choose whether your phone should immediately and automatically activate hands free operation after one ring for internal calls or announcements Press the Menu key and hold it down for a moment The configuration mode is now activated long MENU A V Press the Menu key repeatedly until the display shows Hands free MENU ree operation Han
30. to talk to an internal subscriber However the person is busy As a result of your call waiting the person hears a call waiting tone and your phone number or name appears on his display The person can either answer or reject your call Call waiting Press the Call waiting Foxkey You hear the dialling tone Note Ifthe person rejects your call request or if call waiting is not possible the call is disconnected busy tone Starting an Announcement You want to address internal subscribers directly via their loudspeaker where available without waiting for a reply similar principle to that of an intercom system You can initiate an announcement to the selected subscribers provided your system administrator has enabled your phone to do so 90000 Enter the phone number of the subscriber or group 3 MENU OO OO OO Press the Menu key repeatedly until the display shows Announcement Announcement Press the Announcement Foxkey Pick up the handset The person hears the acknowledgement tone The display shows Announcement to You can now talk y 22 Using Added Features to Make Efficient Phone Calls Receiving an Announcement After an attention tone you will be addressed via your loudspeaker You can listen to the announcement or stop it To continue the announcement as a phone call Pick up the handset You are now connected to the person who initiated the announcement Note All the
31. tone Your phone has not been assigned a call number Contact your system administrator Display reads Incorrect phone type Indicator LED is lit in standby mode The phone registered originally was of a different type The settings available i e the phone s phone book the freely configurable keys are not your own but those of the phone registered originally To register your phone go to the Phone book menu Press Edit The display reads Log on new set Press Yes The LED goes out Your phone is now registered Press the END key to return to standby mode The personal settings taken from the original phone are not altered by the logon procedure Display is working but connection is not possible Your phone may be locked Unlock your phone see Locking unlocking your phone Freely configurable keys cannot be configured The configuration may be locked Unlock your phone see Locking unlocking your phone The display reads trying to register The telephone cannot be registered Contact your system administrator The display reads Power supply weak Due to the line length and the phones and expansions connected the power supply can reach a critical range Contact your system administrator if you experience any operating problems The approximate line length is indicated on the display Insufficient display contrast The setting for the display contrast is inadequate Alter the setting in the configuration m
32. AA EE a 82 Actvate dedcivate DIME at ES 38 Activate deactivate function via third party phone oooccccncccncnnncccncnonccnnnnnnnnnnnnnonononinononnnnnnnnnonnnnnnnnnonnos 82 Activate deactivate the DTMF Mode cooococccnnccnnnnnccccnonoccnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnninnnnnnnnnnnnnnnnnnnnnnnnnnss 38 Actwating Deactivating FUNCTIONS by REmote CON MOL a a ds 52 LS A II al lscitny A O 3 A LS A O Te Were Cae Ree nT ey ery 73 79 ANMO ENEI e na ep rae rege GNP rr Tiree We ane A ro ge ORE er ee N A 58 82 Annodmcement SOVICE sasra endan TE A AE A TR N ATE nN 82 Answer Reject or clear a Callback Message o c cece ce cecceeeccccecceceeeeeeseeeee ee ceceeeeeeeeeesesaaaeaeeeeeseeeeeeeeesaaaaaes 37 ARWEN AC aE IA EE ET 8 AnS WEO a General A E E 41 ANS Wenng apdet erent Dear dah E E A A A a 40 Answenng Cal Waling A A ar eae aiaa ii 21 POO OINTMENT TOMAS serre ae el a a a e E a O ak Moa 82 e a a e E On E E EEEE O 76 B PASIE Se RUNG St rai ios 53 BO a AE AA a AA EA E E Cen e Marte eer 24 C Caia O E N AE A E N A E 4 Cal UN e A da 8 Gali Forwarding Orn INO ROD nde dandoles 29 82 Gall FORM Ar CIiG Unconditional e acral aah de dd a de 28 83 E A PrP Ie nes A 19 Call ona ENE lt a idea re ee re 43 48 Calo mol atan dad la 4 El A A fee a a ted 47 AA e A e EOS EE E 38 AS A O 14 Al A AS 25 EEE INS A E E TA e A AEE T E ETET 58 83 Call Waiting on air Internal SUS CAD seissen aei ii SR 22 Calinga teannt Parera ta 33 Gall to atwo company SA dd
33. AASTRA Ascotel Office 45 45pro User s Guide Ascotel IntelliGate Telecommunication Systems Operating and Display Elements 20 22 24 1 2 3 4 56 21 231 25 BECKER Ry TI RECREA opa BECDER SHY EOP Bee TH 13 HECDERE EL OP LR LIL Ay eE GH TEE HERET OUS BEDE Rap ry pe U ABCDEF R ESL MOP ops ATL OPS TUM UD 2 A A A A a y 13 15 13 19 11 18 17 16 14 10 12 11 10 WO 00 Y Some systems or system versions do not support all the features The corresponding text sections are identified by a letter inside square brackets The section System and Software Dependency indicates which system versions support the relevant features 00 NI 10 Display e A List display e B Status line symbols e C Information e D Foxkey functions Foxkey Multifunction key e press briefly Activates allocated function e press and hold down Configures Foxkey Entry Selection key Highlights list entries Scroll keys e press briefly Scrolls A V through list entries e press and hold down Scrolls through displays Info ke Calls up eae information i Menu ke Menu feat key e press briefly Scrolls through Foxkey functions e press and hold down Configuration mode Hands free microphone Indicator LED O e Flashing Call e Lit Voice Mail message or callback Keypad 9000 Enters digits or letters 6 Woo with Alpha key Configurable keys with LED l C
34. Activate SC e CFU to preconfigured Clear SC e Activate CFB e Clear CFB e CFB to last configured Activate SC e CFB to last configured Clear SC e Activate CFU to standard message e Clear CFU to standard message e Activate CFU to pager or general bell e Clear CFU to pager or general bell Intrusion e Protect against e Allow to own set 23 lt SC No gt 23 07 02 21 lt SC No gt 21 21 21 22 22 67 lt SC No gt 67 67 67 24 lt Text No gt 24 28 28 KK KK KKK XK X X XK KK X X XK 83 Procedures Procedure Lock unlock the phone e Lock with new code 33 lt Code gt e Lock with code last used 33 e Unlock with new code 33 lt Code gt Log into out of user groupUser group UG e Log into all user groups 4800 e Log out of all user groups 4800 e Log into a particular user group 48 lt User group No gt e Log out of a particular user group 48 lt User group No gt Making a call on a third party phone Business Calls 36 lt SC No gt lt pers Code gt Private Calls 46 lt SC No gt lt pers Code gt Page subscriber over paging system e Page in prefix dialling 81 lt SC No gt e Page in suffix dialling 81 Park call party 76 e Connect with parked call party 76 Picking up a call 86 lt SC No gt Private call with personal code PIN 46 lt SC No gt lt pers Code gt Requesting a Callback e Activate message 38 lt SC No gt e Clear m
35. Configurable as Number key e Press once briefly 1 Retrieves the phone number e Press twice in quick succession 2 Retrieves the phone number e press and hold down Configures key Function key e press briefly Activates deactivates function e press and hold down Configures key Team key e Press once briefly Makes call or answers call e Press twice In quick succession Makes announcement to team partner e press and hold down Configures key 1 Illuminated display on 45pro Operating and Display Elements 11 12 13 14 15 16 17 18 20 21 22 23 24 25 Line key e press briefly Seize line Write on label Loudspeaker Volume cursor keys e Adjusts volume moves cursor Redialkey e press briefly Retrieves numbers last dialled e press and hold down List of answered c Code key Locks phone with personal code Microphone key Hands free or handset microphone off on Loudspeaker key Hands free operation on off Hook switch Handset cradle END key press briefly e In a call Disconnects ready for dialling e Menu configuration Goes back 1 step without saving press and hold down e Goes into standby mode without saving Correction key Deletes last character Phone book key Lists phone numbers in private phone book Notepad key e Ina call Stores call partner s phone number e Idle state Lists stored phone numbers Absence key Configured for call forw
36. Number under a Key Number Key You want to retrieve a frequently used phone number with a single keystroke rather than enter it digit by digit You can store a phone number including the associated name under any key that is configurable The key automatically becomes a number key Each configurable key is assigned 2 memory locations allowing you to store 2 phone numbers under a single configurable key lt long gt To store a phone number under a configurable key Press the key and hold it down for a moment E Ci Press the Into key repeatedly until the display shows your personal Foxkey allocation lt long gt To store a phone number under the Foxkey Press the Foxkey and hold it down for a moment at the appropriate place in the idle state bl Note From here on the operating sequence is the same as for Storing under a configurable key 2 storage locations and storing under the Foxkey 1 memory location Note Key already configured See Clearing a key Use the or Foxkey to select Number key el a O A Press the OK Foxkey The display reads Enter number E O O 1 Enter the phone number OO 0000 0000 Press the Name Foxkey The display reads Enter name ME 3 D O O O O 1 Enter the name Press the OK Foxkey 1 The first phone number is stored the display shows Enter number A Co amp A 00 000 000 63 Personalizing Your Phone 2 Enter t
37. V hinein E A 3 A A a E A A 9 A E E E E E IA 75 E EEE EE AE AE E E T EA tas de e ao dt o AEA T 34 Rejectaca CUR Rennon DNase A EN 34 REMOS CON ON raa A a a 52 82 Regues ino a Caba KE a da A 21 84 S Saingan nio LIne On The Notepad ici E an alone aun a E a 26 O E E E E S AS 4 O A AE a A A A 3 SGE aruana AAA e UU PUE PO E IS EE 12 ola AA e Madea nh tnt E E E A E SA AE EE 15 O A ERE O A AE E ET T ET 7 Selecting ie Banner Page tor theldle Stale std iS SJ alo RA A O um cusanarees 54 Send ext messages arts ca 35 SEMIN Gra Message uds a le ea cio 84 Sets le Opera UON started 76 TAO ps A A O PE a A dude genta dyalonmmeate sad alg E S 53 SEMA VOUS ais 55 59 Setting the Alpha Keyboard to the National Language cccococonococcnnnnnnnnncnnnnononoconenennnnnonnnnonnnnnncnnnnnnnnos 59 94 SETUIMO me Display COMPAS LE A e tala eo 53 Seno Me MUIMDEMON MING e a ca a ido olen ia 70 Setting the Persistence of the Display Illumination oooonnnnnnncccnnnncccnnnnnoocnnnnnnnnnnononnnnnnnonnnnnnnnnnnninnnnos 53 SOU UAC he RING ROSES ero A edo 59 60 O SA eects eae ae telat A tht a den eee ae isa earch 53 A O II REMC A A NY ene mmrn tree 13 A 15 e A dee T E Er ad euial ducslna E E AT 22 A JN A A O A A A 3 SOS a MURCIA SY anodino naaa ion 64 dorea phonenumber under aker a A c oN aaidsaas 63 Storing a Tean Partner Under a Y A a teh a ca 65 SUBS Tora TEA o oral lo 33 A hia caine sep A asec tte cata eight cua sh Ocul Steaks duh a ous
38. ack into standby mode you may have to press the END key several times Scrolls through list entries You can use the Scroll keys to scroll up or down through a list line by line A JZ Press a Scroll key The line is scrolled in the respective direction Highlighting and Selecting a List Entry You can use a Entry Selection key to highlight and select a list entry Press the corresponding Entry Selection key _ The corresponding entry is selected D If the entry is already selected Press the corresponding Entry Selection key Depending on the entry the corresponding number is dialled or the function activated Signals Indicator LED Signals These are the normal LED display types Other display types are described in the troubleshooting section LED is lit in standby mode LED flashing LED is not lit Voice mail message or callback was received but not yet answered Phone is in standby mode Phone is ringing 15 Using Added Features to Make Efficient Phone Calls The following sections explain the supplementary features provided by your phone for more efficient use You Want a Convenient Way of Making a Call This section explains some convenient features provided by your phone for making a call Dialling by Name Quickdial You want to make a call by entering a name With Quickdial you only need to press the digit keys for each letter once even though each key Is assigned
39. and address 61 Personalizing Your Phone Editing a Phone Book Entry You want to edit a phone number stored on your phone You can only edit the entries for your own phone numbers i e those stored on your phone You cannot edit the phone numbers stored in the system The operator prompting described applies to the system types listed under a The operator prompting for the other system types differs slightly Press the Menu key repeatedly in the idle state until the displays reads Phone book one book Press the Phone book Foxkey The display shows a list of phone book entries MENU gt P bi Note You can use the scroll keys or dialling by name to scroll through the list Press the entry selection key of the phone book entry you want to change Detail Press the Detail Foxkey The display shows the name phone number and address of the first entry Edit To edit an entry Press the Edit Foxkeys jE Use the entry selection key to jump to the line you want Correct the data OO OO 0000 0000 Press the Save Foxkey The display shows the stored phone book entry ME 5 62 Personalizing Your Phone Configuring Keys This section explains how to assign phone numbers and functions to a configurable key There are two different keys for storing numbers e acontigurable key accessible at all times e the Foxkey Itself accessible only in the idle state Storing a Phone
40. arding unconditional Configurable as number key or function ke Alpha key Idle state e Press once briefly Dialling by name in all phone books e Press twice in quick succession Dialling by name in private phone book only To edit Toggles between digit input and character input a l D 8 E O 08 a lt UJ Operating and Display Elements Displaysymbols Note Scrolls up figure indicates entry number Microphone switched on Hands free mode activated Function activated Foxkey Text mode activated Company A 2 company system Call Internal call External call Call successfully transferred Scrolls down figure indicates entry number Microphone switched oft Loudspeaker activated Information available Full duplex hands free mode Company B 2 company system Re call if transfer attempt failed Parked call Park Call on hold Hold For a detailed description of the operating and display elements please refer to the section User Guidance Contents Operating ana DisplayEle mentes 44 tuareg poems tind s eee eaten Sob thd palette oleae 2 EGUIDIMCRT PhOVIGCG yah alae ease tS eds ecw bide Meee asd wack eri 6 A ca ae ac coe eae tah cee ee ae Sag ee tah eae ee ea Re hagas Muah 6 salen ana LTA Hw seis sie ii wy hed dens ws ke eos 7 Dialing and OMG AAA A A 8 YOUIRECEIN C20 Galias pu ds e deb dup A ati sedan ged doe iS 8 YOU Wan tO Makea Call rated ee or
41. ast You may find the display is too bright or too dark You can adjust the display contrast lt long gt Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Menu key repeatedly until the display shows Display Display Press the Display Foxkey The display shows the current contrast setting Set the contrast with the or Foxkey Press the OK Foxkey The contrast setting is stored Setting the Persistence of the Display Illumination You want to set the persistence of the display illumination The persistence of the display illumination can be set to individual requirements lt long gt Press the Menu key and hold it down for a moment MENU The configuration mode is now activated Press the Menu key repeatedly until the display shows Illumination MENU Illumination Press the Backlight Foxkey The display shows the persistence setting Set the persistence with the 4 and 3 Foxkeys Press the OK Foxkey The persistence setting is now stored e e 1 The display illumination has a service life of approx 15 000 operating hours 53 Personalizing Your Phone Configuring the DTMF Mode You want to decide whether the DTMF mode is to be activated or deactivated as default on your phone This setting can be made in the configuration mode Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Me
42. ble to modify a Redkey configuration via your phone Ask your system administrator whether Redkeys have been set up on your phone where and what for You re making a call or dialling a number or being called or the phone is in the idle state Press the Redkey to trigger the function Note The function is always actuated regardless of whether you press the Redkey once twice or hold it down for a moment Status display The outside system can acknowledge that a function has been actuated by a Redkey by sending a message to the phone s display with or without a prompt to acknowledge the message 75 Installation and First Time Operation Putting Your Phone into Operation TS Hol T ha lt O mo 1 en im W SA f F Cine Note Plug designs vary from country to country Logging Your Phone on Your system administrator has to prepare the system before you can log on your phone Attaching the handset cradle to the phone 1 Attach the handset cradle on the left hand side of the phone To do so push the two attachment tabs into the attachment slots on the handset cradle until you feel them click
43. cSeceese 51 Supplementa MEAN CSS ette a E ackanttaieinadmatee EE axle hirnelieenoteats 16 SUD PFESSING YOUR cal MUDE a rd 41 Suppressinig Your cal NUDE TON lane dies eee bene 85 o A En no A A Io 84 Switch the phone network mandaly a A A E S 85 SUC NAG ACV HINO sta dt 44 SUC UNG ILI OSs satis A O A 44 A A oan et ne Nad tats at ol aad hae E Gok sas saaa tense 3 4 T TEIKO ach Cesk ne at Bl at ie dh ak ae pe A ces Aa te Fl 8 Se Sea td lads ate oe sea 37323 09 TOXUMODE unae iape a AE E dea al pr ia EE AEE E E 4 13 Joacivate hedd er operato on nesstedanonanaler sernatboussnataulentednctsecana ba neansan nated aon EEA aiar 55 radial Calls a othe tnt tact tote Gh tnt ats nal ahd un tena ands 42 Transteriaga Cal Pat ai A Ai tate 25 AReclacitels dlaleprclalles de Nane LNE PPC OE O ent A II 50 MOI SIO OTIC ect E e a Ah a OO Oa d 11 80 TEM MEV COO A anata boa ee hatsadita inne bane a Men ius sani a a dae eohonentacianaes 80 U Udong ACTIONS socere e ee atau etude dios uses terunatei ip enlosiat oul a E E N 15 Us A i stnatlenne taal ascends a lua halons doulas alice 32 Boa eo PUNO AAA II II A II A 84 Upper and Lower Case a ls dan e des de add eds lo de le lo tn 14 SOs OU serra cca heen A 84 Usmo T WO COMPAS o debi bles 51 USO TEO a a A 12 V VO NS o ac Ur alate 3 14 W A N ES EE E EEE EOE EEE AO E ETEA OEE EL T E EEA T E AEE E 3 95 Declaration of Conformity product complies with the provisions of Directive 1999 5 EC of the Council
44. d You can test the settings using the Test Foxkey Press the OK Foxkey The inputs are stored Use the or 3 Foxkey to select the answering mode Key for answering the call by pressing the Line key or Handset for answering by picking up the handset The Handset setting only works when the ringing signal is activated Press the OK Foxkey The settings are stored 1 stands for the highest priority 8 for the lowest Available only if Handset answering is selected Not available to the Personal key Press the OK Foxkey The display shows Seize Use the or Foxkey to select the type of line seizure Key for connecting with the corresponding line by pressing the Line key Handset for connecting with the corresponding line by picking up the handset 6 Personalizing Your Phone OK Press the OK Foxkey The display shows List of callers Ho H Use the or 3 Foxkey to select whether or not a call is entered in the list of callers OK Press the OK Foxkey The settings are stored Formulating Functions This section explains how to activate an individual function for example call forwarding unconditional with the aid of function commands and how to assign it to a key Function under a Foxkey You want to know the status of a function stored under the Foxkey Certain functions are shown with a check mark on the display when the function Is activated e visible to the left of
45. de is activated Tent Press the Menu key repeatedly until the display shows Operator Console Operator Console Press the Operator Console Foxkey y Press the OK Foxkey The setting is stored Display priority Press Display priority Foxkey The display shows the current display priority Ho Y Use the and Foxkeys to switch between Queue and Idle display Zo y Use the and Foxkeys to select between Queue and Banner OK 71 Personalizing Your Phone Configuring the System You can use your 45 or 45pro phone to carry out a numbering of settings on the system PBX Your main tool for such settings is the System Assistant menu Overview of possible settings Listed below is a selection of important settings that you can carry out on the system Changing the system time or date Changing names Editing abbreviated dialling numbers Changing phone locking and digit barring settings Specifying phone numbers to which emergency calls calls forwarding unconditional or the door bell are routed Changing cost centres Setting up phone numbers for your busy lamp field Logging cordless phones on to and out of the system Using hotel functions such as wake up calls and separate billing Entering licence codes for expanding your system Allowing external remote control Instructions with descriptions of the settings can be found in the System Assistant Operating Instructions The complete sys
46. derside of the phone The expansion keypad Is now ready for operation 78 Installation and First Time Operation Connecting thealpha keyboard You can also connect an alpha keyboard to your phone The alpha keyboard simplifies the use of dialling by name the editing functions and the configuration You can also use the alpha keyboard to operate your phone and to run the main phone functions using function keys or shortcut keys 1 Unplug the phone cord trom the socket on the underside of the phone 2 Plug the cord of the alpha keyboard on the underside of the phone or if connected on the underside of the expansion keypad into the supplementary equipment socket 3 Plug the phone cord back into the socket on the underside of the phone The alpha keyboard is ready for operation 4 The key layout QWERTY or QWERTZ is preset You can change it on the phone s configuration menu under the menu item Alpha keyboard see the section on Menu overview in the Operating Instructions 19 Troubleshooting Your call partner cannot hear you or you cannot hear your call partner Make sure the handset cord is correctly plugged into both the handset and the phone see Installation Handset off hook no dialling tone no display Make sure the phone cord is correctly plugged in to both the phone and the phone socket see Installation Display reads Not configured indicator LED is lit handset off hook no dial
47. ds free operation Press the Hands free operation Foxkey Use the or 3 Foxkey to select the type of call for which hands free operation is to be activated automatically Press the OK Foxkey The setting is stored pe Protect against Intrusion Announcements You want to protect against intrusion or announcements You can use the configuration mode to define that call waiting or announcement are not enabled on your terminal lt long gt Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Menu key repeatedly until the display shows Intrusion or Announcement Use the Foxkey and to select between Allow to own set and Protect against Press the OK Foxkey The setting is stored Press the Call waiting or Announcement Foxkey OK 58 Personalizing Your Phone Setting the Alpha Keyboard to the National Language You have connected an alpha keyboard to your phone and want to adapt the layout of the alpha keyboard to the input language In the configuration mode you can select whether or not the alpha keyboard should to be laid out for English i e first row of letters begins with QWERTY rather than QWERTZ on non English keyboard layouts lt long gt Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Menu key repeatedly until the display shows Alpha keyboard Alpha Keyboard Pre
48. e The key s first allocated function is shown on the display lt 2x short gt Activate the key s second allocated function Press the key twice in quick succession The key s second allocated function is shown on the display To call the person displayed Pick up the handset The person is called Dialling with Notepad You have stored a someone s phone number on your electronic notepad and now want to call that person The Notepad contains a maximum of 10 entries Press the Notepad key D The display shows a list of subscribers A V Use the Scroll keys to select the person you want __ Press the Entry Selection key for the person you are looking for The entry is highlighted Pick up the handset The person is called N 20 Using Added Features to Make Efficient Phone Calls Requesting a Callback You want to talk to a certain person The person is busy or does not answer You can make callback requests to both internal and external subscribers Not all providers support this function If the called party is busy you can request an automatic callback In this case your phone will start ringing as soon as the party you are trying to reach goes on hook When you pick up the handset the called party s phone will start ringing If the called party does not answer you can also request a callback The called party will see a continuous visual reminder of your callback request Situation You called someone and h
49. e corresponding entry line of the display For instance if the Line key 1 5 list is displayed you can use Entry Selection key 3 to answer call number 3 Queue With an Operator Console several calls can be received at the same time without it being busy However the Operator Console user can only process one call at a time This is why calls that have not yet been processed are routed to a queue and listed on the display if set accordingly See Preferred Banner Page During the Ringing Phase The Operator Console can handle 5 or 9 calls simultaneously via its keys however there may well be more calls waiting in the queue A call is put through to a Line key as soon as the Line key becomes free The Tab key on the alpha keyboard or pressing and holding down the scroll keys can be used to toggle between the Operator Console display with the queue and the standard display Clear Key This function is the same as putting the handset on hook To go back to a connection you need to press the respective Line key The advantage of the Delete key is that you do not have to put down the handset before taking the next call All you have to do is press the Delete key This is particularly useful if you want to put a caller through to someone else If a configurable key is still available with 5 Line keys there are still 4 configurable keys on the right hand side or if you are using an expansion keypad you can configure one of the keys as a Del
50. ear the busy tone or dialling tone Callback To activate a callback request Press the Callback Foxkey The display shows Executed y Put the handset on hook sa The display shows Call expected and Reset Note You can have only 1 active callback request at a time Your callback request will automatically be cancelled by the system after about half an hour You can also cancel the callback request beforehand Reset Cancelling the callback request Press the Reset Foxkey Answering Call Waiting You are in a call and hear the call waiting tone Someone is urgently trying to reach you You can either answer deflect or reject the call Answer Answering the call Press the Answer Foxkey 1 Your original call partner is put on hold You are now connected with the party who initiated the call waiting ll Deflection Press the Deflect Foxkey bl 0900 Enter destination subscriber as defined in the Chapter Deflect a Call During lt cee the Ringing Phase Rejecting the call Press the Reject Foxkey You remain connected with your original call partner The call waiting party hears the busy tone ME Q a 21 Using Added Features to Make Efficient Phone Calls Exit Ending the current call and answering the call waiting call Press the End Foxkey 1 The first call is terminated You are now connected with the party who initiated the call waiting Call Waiting on an Internal Subscriber You want
51. ering Letters and Special Characters You can also use the digit keys to enter letters and special characters A number of letters and special characters are assigned to each key To enter letters and special characters using the digit keys you need to be in text mode The display shows the OQ symbol You can switch back and forth between number mode and text mode during your input To switch between number mode and text mode during your input Press the Alpha key Note Ifthe phone is expecting a text input the text mode is automatically activated The characters are assigned to the digit keys as follows ABC2AAAC abc2axaac para a MNO6NO Q mno6ndogo oH ED amp 6 9 ES amp PQRS7 TUV8U pgqrs7B tuv8uu WXYZ9 0 wxyz9 lt gt f E A RS Space lt 1x 2x 3x etc gt Press the digit key repeatedly until you get the character you want 0000 OO OOO S 000 13 Using the Display and Operating Elements Switching between Upper and Lower Case You want to switch between upper and lower case while making an input in text mode Upper case input is initially activated in text mode After the first letter of a word has been entered the text mode automatically switches to lower case input You can use the Foxkey to switch manually between upper case and lower case input A gt a To switch to lower case input Press the A gt a Foxkey a gt A To switch to upper case input Press the a gt
52. err te 69 A do do 3 64 Function MCID Malicious Call Identification a a a 42 Funcion UNCON aOR OY Sets aici diese las adnate E E dic a AE EA 68 A A A E T O OE EE TAA EE AT E E ATTE 82 G General Della a ie nad 82 H jp A e O Cn eae ne ree nee ner gt PIANOS se ODE bea OM ao aini O A 4 10 58 FOO seers ela sca hee E E E A E TE S A OET E OT O 4 POOK SWILE rad a a a dida REACT SRT DOI 3 l leo A EA E a a ai 80 lona a R A A ATE II II E ET 3 A A E 3 4 e IREE E A E ET E E A EEA TETE Eds 13 A a E ne Mice Cee mere NN eC men emer TAL ETL Trent 76 TATRUSION alow TO OWN se Protect AGAINST cesia aia 83 K A O tan eeeaot acta S 42 o CL IO 3 92 L A A el cla Nc agen Dh lh hee 85 Savindra Message a dd lio sana 30 PP teense lal eer al cycle ee let tl Parties tna pala 3 15 46 87 BEE A E EETA O E O TEETE E EET EETA ET 7 A A e a a a a a cea de 3 43 A EE E A A E N AS 45 Be E a E SS E eee eee eT 3 OSOS CS cura A E ANA E A A A 19 ONG EARTE ATA TATAEE EE T O ETN ATOE T TET A II A ETAT 31 Herel Cin avon 816 A a E E ES 31 OGKIIANG WOU BUONO A A A A AE AA dente lease ecaewees tance ty 84 Gono emo A Pe O 76 A de 3 4 Loudspeaker Koy ir ti taa 3 M NMakesannouncement totean Darel seorsan a a E 33 Making a Call a a a aa 8 Making a call On athird party phone adi e ii ib 39 84 EAA IG ces COmere nce Gall cc ainda 26 MAD ds E de ios 42 MO A A A AA 3 A O A ee 3 4 KIGODORO RE eeretee tech eee er mt Cer ere Tener nets 3 MOUNT US OR sect A a
53. essage from third party phone 38 lt SC No gt Route calls functions via switch groups e Switch group x switch position 1 851 85 lt x gt 1 e Switch group x switch position 2 852 85 lt x gt 2 e Switch group x switch position 3 a dl lt x gt 3 249 EE O OO O A l le Sending a Message e To a subscriber 3598 lt SC No gt lt Message No gt e To a group 35 lt GR No gt lt Message No gt e To all 3599 lt Message No gt Set up a conference call e Preset 70 lt Conf No gt e Variable 71 lt SC No 1 gt to lt SC No 5 gt 84 Procedures Procedure Remote control Suppressing your call number from Display e CLIR per call Switch the phone network manually LCR Fallback after fallback the external phone number last dialled is selected automatically 85 System and Software Related Functions You want to activate a feature described in these Instructions but the system will not let you Some systems or system versions do not support all the features The corresponding text sections are identified by a number inside square brackets The list below indicates which system versions support the relevant features For more information contact your system administrator 86 Note Press the Menu key Phone book Call Detail Call Edit New entry Number Name Delete New entry Name Number Enter address Delete Call list Answered calls Call Detail New ent
54. ete key For this you need to configure the key as a number key Enter the letter X instead of a phone number For more information on the number key please refer to the Configuring Keys section This function can also be operated using the Alpha keyboard Control End or via the Loudspeaker key if the headset mode is configured even without the headset Answering a Call on Your Personal Key You receive a call on your personal phone number on your Operator Console The LED on your Personal key begins to flash To answer the call proceed as follows You can take the call without having to press your Personal key 7 The LED next to your Personal key is flashing Pick up the handset You are now connected with the caller 47 Using Added Features to Make Efficient Phone Calls Answering a Call on a Line Key You are called on a Line key The LED next to the Line key begins to flash rapidly To answer the call proceed as follows Depending on the configuration you can decide which call to answer next by pressing the corresponding Line key The LED next to the Line key is flashing Pick up the handset Press the Line key You are now connected with the caller oN Or _ Press the corresponding Entry Selection key You are now connected with the caller Phoning over Your Personal Key You want to make a calls without seizing a Line key You can make a call via your Personal key using the Operator Console Your
55. exchange access Not only can you hand over an exchange line you can also dial the call partner s phone number and announce him to the call destination required 50 Enquiry call i 0000 In a call with an internal subscriber Press the Enquiry call Foxkey The display reads Enter number Press a free Line key You hear the exchange signal To transfer the exchange line without prefix Put the handset on hook The internal subscriber has taken the exchange access The Operator Console switches to the idle state Or To transfer the exchange line with prefix Enter the phone number you want Transfer without prior notification Put the handset on hook The internal subscriber has taken the call The Operator Console switches to the idle state or Transfer with prior notification Wait until the person answers Announce the internal subscriber Put the handset on hook The internal subscriber and the external subscriber are now connected with each other The Operator Console switches to the idle state Using Added Features to Make Efficient Phone Calls Activating a Substitution for the Operator Console You want to forward calls to your Operator Console to a different destination The substitution function is used to forward calls intended for Operator Consoles The substitution is automatically activated for all the other Operator Consoles as well Calls to your Personal key are not affected b
56. he Scroll keys to select the person you want Press the Entry Selection key for the person you are looking for The entry is highlighted To call the person displayed Pick up the handset Once the call has been successfully connected the entry is deleted from the call list vd Dialling from the Call List of Answered Calls You want to call back someone whose call you answered Your phone automatically stored the person s phone number on the list of answered calls You can now call the person back using this call list The list of answered calls contains a maximum of 10 entries T Press the Menu key repeatedly until the display shows Call list i E v mP Press the Call list Foxkey Q y Answered calls Press the Calls Foxkey The display shows the list of the last calls i VJ Use the Scroll keys to select the person you want gt Press the Entry Selection key for the person you are looking for The entry is highlighted vel Pick up the handset The person is called Note You can also access the list of answered calls by pressing the Redial key and holding it down for a moment 19 Using Added Features to Make Efficient Phone Calls Dialling with a Configurable Key Number Key You want to call someone whose phone number is stored under a configurable key You can dial the person by pressing the corresponding number key l C Activate the key s first allocated function Press the key onc
57. he phone number q y OO 0000 0000 Press the Name Foxkey The display reads Enter name ME 3 D O O O O 2 Enter the name Press the OK Foxkey 2 The phone number is stored A A Co Q A 0O 000 000 Storing a Function under a Key Function Key You want to retrieve a frequently used function for example call forwarding on no reply using a single keystroke rather than having to enter it by hand You can store a function under two different keys e a configurable key accessible at all times e the Foxkey itself accessible only in the idle state A function key is assigned 2 memory locations Usually a function e is activated with the instruction sequence of memory 1 e and is deactivated with the instruction sequence of memory 2 The LED next to the function key indicates the key status e Red Function activated e Yellow Function is deactivated e Off Neither memory location activated lt long gt To store a function under a configurable key Press the key and hold it down l for a moment Key not configured The display shows Number key Ci Press the Info key repeatedly until the display shows your personal Foxkey allocation lt long gt Storing a function under the Foxkey Press the Foxkey and hold it down for a moment in the appropriate place in the idle state Key not configured The display shows Number key Note Key already configured See Clearing a key No
58. iber 7998 lt SC No gt e Toa group 79 lt GR No gt e Answer to group 89 Announcement service e Activate group 1 or 2 93 1 or2 e Deactivate group 1 or 2 93 1 or 2 Answer general bell e Coded ringing 82 e Ringing signal 83 Answer the pager 82 lt SC No gt Call forwarding Call forwarding e Protect against 02 e Allow to own set 02 e Activate CFNR 61 lt SC No gt e Clear CFNR 61 e CFNR to last configured Activate SC 61 e CFNR to last configured Clear SC 61 e CFNR to preconfigured Activate SC 62 e CFNR to preconfigured Clear SC 62 e Activate CFNR to a pager 68 e Clear CFNR to a pager 68 e Activate CFNR to general bell 68 e Clear CFNR to a general bell 68 5 O U pe O je ac X X X X X X X X X X X X X X 82 Taa Procedure K KRW Remote control Call waiting e Activate e Protect against e Allow to own set Procedures Changing your Personal Code PIN 47 lt old code gt lt new code gt lt new code gt Controlling Relays e Activate e Deactivate 75 lt x gt x 5 6 7 75 lt x gt x 5 6 7 Deactivate all active functions except user group 26 X H26 X Do not disturb call protection e Activate e Deactivate Follow me e Activate e Clear Forward calls CFU e Protect against e Allow to own set e Activate CFU e Clear CFU e CFU to last configured Activate SC e CFU to last configured Clear SC e CFU to preconfigured
59. id ae ee 9 Using the Display and Operating Elements 0 0 ee eee 11 PINRO MOS SLU sce dr cia eink ive Shale A arm ie ive aarti SAG al alah ss 11 A ee ee O eM eee ee ee nee nee Seen ee ee 11 RSS at iste oe ie Aen Games tS co A A chee eae ree Aen yes 12 O n E aa a SEAN AAN 13 Ment Guided Navigation pia di ache 15 DIMAS A A vise ee te deta SS tabs E ade a Shiela be toh ena ence aes 15 Using Added Features to Make Efficient Phone Calls 0 0 0 0 0 0 ee 16 You Want a Convenient Way of Making a Call 20 0 0 eee 16 You Want to Use Functions while in a Call 0 eee 24 YoOUAre Away front YOUR Desk in en a odds Ae 27 YOA aiea MEMET tes ai iaa 32 You Want to Use Your Phone Efficiently in Special Situations n n aoaaa anaana aaa 34 OUP USMO LINEK CYS a A A da a fe 42 You Are Using Your Phone as an Operator Console n a aaau uaaa eee 45 Personalizing QUE PONE a a i is AAA A E NA 53 BASIC COS carte So sche DAAT diate ADEE D Ahs sadn AR ONS D 33 setting the RINGING PrOperles e toros tte dr o e Aa 59 Phone Book Managemenl se ri A A ed 61 Ho A 63 Contiguiina Line ever aora a a ita 67 Formulating FUNCIONS S crasas eo aa oro alia eds pet it 68 Con iqguti a the Operator Console ia a ii 70 COPTIGUPIMG ACS SUCI ict tesscreast tehet n E a a a Stee hee eG a 72 Alpha Keyboard and Expansion Key0ad 52 ous Aoki Ae Mee o he ae RS 73 Using the Phone to Control QUISIGE SYSTEMS 24 warns rain A Ae eee BS See te ged a 75 PEGI Cy ica
60. ing your current call partner Then you want to resume your conversation with your original call partner With the enquiry call function you can call someone else in the middle of a call and put your original call partner on hold You can make enquiry calls to both internal and external subscribers Enquiry call Press the Enquiry call Foxkey Your original call partner is put on hold Boe Enter the phone number of the enquiry call party Ses The enquiry call party is called You hear the ring back tone To end the enquiry call Press the END key You are now back through to your original call partner Note If your enquiry call party hangs up and you also go on hook by mistake you will hear a continuous ringing signal for 10 seconds to draw your attention to the person still on hold If you pick up the receiver during the continuous ringing you will be reconnected with your call partner Brokering between an Enquiry Call Party and Your Call Partner You are talking with an enquiry call party and have your original call partner on hold You want to be able to switch back and forth between the two In an enquiry call you can use the brokering function to switch back and forth between an enquiry call party and the party on hold Brokering is possible with both internal and external subscribers You can also broker between conference parties as a group and an enquiry call party Brokering Brokering Press the Brokering Foxkey Your ca
61. l sea ate ct A hea de geisha ah RA 75 hstalatio ano FAri rime Operatori e rr a woe dots Alva eae Mat ie dante A A 76 TROUDISSHOOUING s s er dd ll dde pl dt 65 gnats ache wd A 80 PVE POCO WLP Siac ets oh ie stat Aas dia Sad aw ties die eN chalet Mey a a a Salk ot ant het eels Set gh tal ee aval ea 82 System and Software Related Functions n aoaaa aana eee 86 Men VEIS mete barna ams A nds GA tude REED Bor Bata GA Gd RL eee wad 87 NaLa E sted i EE EE lt hace itt lt ah eshte he Liat DAs eh Bet wee Dace E es ie Pat cf escent i al EERE 90 Equipment Provided Phone Telephone Handset Handset cradle cord Plug in power Quick User s 2 attachment tabs for adapter for backlit Guide and safety Handset cord optional equipment display information AR ATNI i J 1 45pro only country specific design Options Different coloured Alpha Keyboard Expansion keypad housing cover Headset a Gh Safety and Liability A Safety Information Failure to observe this information can be hazardous and infringe existing laws Please read the Operating Instructions and keep them for future reference When handing over your phone to others make sure you enclose these Operating Instructions Connections Always plug the phone cable connectors into the appropriate sockets Do not modify the connections in any way Maintenance Use original accessories only
62. lizing Your Phone Phone Book Management This section explains how to enter a subscriber into the phone book and how to edit or delete a phone book entry Creating a New Phone Book Entry You want to store your own phone numbers You can save and change your own phone numbers on your phone You cannot change the phone numbers stored in the system The operator prompting described applies to the system types listed under a The operator prompting tor the other system types differs slightly MENU Phone book zZ D 2 D 5 s lt O O O O q y OO 000 000 O O O O q y OO 000 000 O O O O q y OO 000 OOO O O O O Ey S 2 OO D 000 000 Note Press the Menu key repeatedly in the idle state until the displays reads Phone book Press the Phone book Foxkey Display reads New_Entry Press the New_Entry Foxkey The display reads Enter name enter number enter address Use the digit keys to key in the name you want to store Press the entry selection key for Enter number Use the digit keys to key in the phone number you want to store Press the entry selection key for Enter address Use the digit keys to key in the address you want to store Use the digit keys to key in the name of the party you want to store Press the Save Foxkey The display shows the stored phone book entry The text mode is automatically activated when entering name
63. ll partner changes The other call party is put on hold To terminate the current connection Press the END key Call party disconnected Connected with the call party on hold 1 Depending on the system and the software version it is called Brokering or 2nd Call 24 Using Added Features to Make Efficient Phone Calls Transferring a Call Partner You want to put your call partner through to someone else With the enquiry call function you can connect your call partner with someone else You can connect internal and external subscribers with one another Enquiry call Note Press the Enquiry call Foxkey Your original call partner is put on hold Enter the other party s phone number The other party is called Connecting with notification Wait until the person has answered the call Announce the call party Put the handset on hook Your call partner and the other person are now connected with each other Connecting without notificaton Wait for the first ringing tone then hang up The other party is then called directly by your original call partner Recall If the other party does not answer the call comes back to your phone Parking a Call Partner You want to put your call partner on hold without using a phone channel as a result You can park your call partner both locally and centrally A locally parked call party can only be retrieved by the phone that originally parked the call Local parking is possible
64. nu key repeatedly until the display shows DTMF Press the DTMF Foxkey Use the or 3 Foxkey to activate or deactivate the DTMF mode Press the OK Foxkey The setting is stored Selecting the Language The display text is not in the language you want You can select a different language in the configuration mode The menu item under which you select your language is marked by an in front of the word for language in the language of your choice e g Language for English Situation lt long gt Language A V 54 German is set as the language on your phone Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Menu key repeatedly until the display shows Language Press the Language Foxkey The display shows an overview of the language selection The set language is displayed with Sprache Language Langue Lingua Deutsch Use the scroll keys to select the language you want e g English Use the entry selection key to select the language you want Press the OK Foxkey The display text appears in your selected language Personalizing Your Phone Setting the Volume during a Call You want to adjust the volume while in a call This automatically adjusts the volume of the handset and loudspeaker The new volume will remain stored even after the call is ended To reduce the volume Press the key To increase the volume
65. o do is enter the first letter with the Alpha keyboard Dialling by name is automatically activated The surname and first name have to be separated by a space for example no s tor Noble Stephen Ask your system administrator whether you should start with the surname or the first name 18 0000 OO OOO 000 Note bh N Enter the first letter The phone searches for matching names The search function is not affected by upper lower case or umlauts a etc If the phone was unable to find a matching name List empty will appear on the display You may have to enter another letter before the name you want is displayed Use the Scroll keys on the Alpha keyboard to select the name you want Press the Entry Selection key for the person you are looking for The name you want is highlighted Pick up the handset The person is called Press the ENTER key on the Alpha keyboard The person is called in hands free mode Using Added Features to Make Efficient Phone Calls Dialling from the Call List of Unanswered calls You want to call someone who has previously tried to reach you Your phone has automatically stored the person s phone number in a call list You can now call the person back using this call list The call list of unanswered calls contains a maximum of 10 entries The display shows Missed calls Show Press the Show Foxkey The display shows a list of the last unanswered calls a J Use t
66. ode see Setting the display contrast 80 Troubleshooting Display difficult to read If your phone has a separate display backlighting its power adapter may not be correctly plugged in If the legibility of the display does not improve the power adapter or the display may be defective Contact your system administrator Impaired sound quality during hands free operation The sound quality can be affected if the volume is too loud turn down the volume If the sound quality fluctuates contact your system administrator Note For all other messages faults and questions you may have contact your system administrator 81 Procedures Functions that are not available via the menu can be activated using procedures You can either type in a procedure directly or store it under a key You can only activate certain procedures if the same function cannot be obtained via the menu The availability of certain procedures may be restricted depending on the system and software version Procedure Activate deactivate an appointment reminder call e Activate standing order 56 lt hh mm gt e Clear standing order 56 e Activate single order 55 lt hh mm gt e Clear single order 55 Activate deactivate function via third party phone remote control Enter number of own phone 06 lt SC No gt lt Function gt Activate exchange access with charge recall 32 lt SC No gt Announcement e To a subscr
67. ou want to change the personal code used for locking unlocking your phone see Locking your phone and Unlocking your phone The factory setting is digit combination 0000 you can select any 2 to 10 digit combination for your new code If you have forgotten your personal code your system administrator can reset it to the factory setting A O 3 LO V O O O O y OO 000 OOO O A i O O O O q y OO 000 000 O A Y O O O O A A o Q A oO 000 000 Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Menu key repeatedly until the display shows Code Press the Code Foxkey The display shows Old code Use the digit keys to enter the current code For each digit entered the display shows an Press the OK Foxkey The display shows New code Use the digit keys to enter the new code For each digit entered the display shows an Press the OK Foxkey The display shows Confirmation Use the digit keys to enter the new code a second time For each digit entered the display shows an Press the OK Foxkey The new code is stored 56 Personalizing Your Phone Entering the Display Text for the Idle State You want to change the text displayed by your phone in the idle state In addition to the date and time you can enter a personal text for the text displayed in the idle state lt long gt Press
68. peatedly until the display shows Call pick up Call pick up Press the Call pick up Foxkey The display shows the number of the phone from which you last picked up a Call O O O O Enter the number of the phone from which you want to pick up the call Press the OK Foxkey You are now connected with the caller A So Q A OOo 000 000 Using the DTMF Mode Activating deactivating DTMF You want to be able to use your phone to control other equipment or to access certain services such as remote polling of an answering machine or telebanking For these services you need the DTMF mode In the DTMF mode each key press generates a tone If for example you key in a call number during a call your call partner will hear the tone signals You can use the configuration mode DTMF menu to specify whether the DTMF mode should be generally activated or deactivated If the DTMF mode is generally deactivated you can use the key to activate it temporarily and deactivate it again during the call If the DTMF mode is generally activated factory setting the key does not have any function during the call Situation You re in a call and the DTMF mode is generally deactivated You want to activate the DTMF mode temporarily If you already made a number of entries during the call clear them first by pressing the C key lt long gt To activate the DTMF mode temporarily Press the key and hold it down for a moment The
69. perating Instructions and cut out the label On the label make a note of the stored functions or of the names corresponding to the numbers stored Carefully remove the transparent cover next to the configurable keys Place the label into the recess next to the configurable keys Carefully replace the transparent cover 1 For 45pro 17 Installation and First Time Operation Supplementary Equipment Alpha Keyboard and Expansion Keypad You can connect up to 3 optional devices to your phone The choice of supplementary equipment to be connected is up to you For example you can connect e up to 2 expansion keypads and 1 alpha keyboard e or up to 3 expansion keypads Connecting theexpansion keypad You can connect 1 to 3 expansion keypad s to your phone each keypad having 10 configurable keys Each key has an LED for visual signalling 1 Unplug the phone cord from the socket on the underside of the phone 2 Attach the expansion keypad to the right of the phone Push the two attachment tabs into the attachment slots on the expansion keypad until you feel them click into place Fit the projecting extremities of the attachment tabs into the phone s attachment slots 3 Plug the cord into the supplementary equipment socket on the underside of the phone 4 Feed the cord on the underside of the expansion keypad and on the underside of the phone through the strain relief device 5 Plug the phone cord back into the socket on the un
70. r party s call number You can store the function under a function key or activate it with a procedure The CLIR per call function is available on a function key C Before the call Press the CLIR per call function key Note Suppressing your phone number from the display only works with external calls and has to be subscribed to with your provider 41 Using Added Features to Make Efficient Phone Calls Tracing Malicious Calls Your are being threatened or molested by a call You want to identify the caller Using the MCID function Malicious Call Identification the provider records the following call data e Your phone number e The caller s phone number e The date and time of the call MCID has to be enabled by your provider Your provider will inform you about accessing the recorded call data Note MCID has to be stored under a configurable key l During a call Press the function key for MCID gt After the call do not hang up press the function key for MCID while you hear the busy tone You Are Using Line Keys This section explains the different options provided by your phone if your system administrator has assigned you one or more configurable keys as Line keys Line keys turn your phone into a key phone A line has a number which can be used to make an external call One or usually several phones can be connected to this line for example in a travel agent s all the staff assigned to handling Europe as a t
71. rator can set up your phone as follows e as a featurephone e as a key phone e as an operator console a You can also make your own system settings in the configuration mode s PBX System However you should only change these settings if you are familiar with the system You will also need a password Display Abbreviations Depending on the display space available certain terms may be abbreviated e g Announ for Announcement The abbreviations though can be easily understood Navigating through the Foxkey menu The Foxkey provides the functions available for the current situation The display shows the options currently available on the Foxkey Use the Menu key to display further Foxkey options MENU Press the Menu key repeatedly until you come to the option you want Navigating through info lines In the idle state or when you are reading display texts the display shows an i in the symbol line An i in the display tells you that there is a list of callers messages or active functions available in various info lines Use the Info key to scroll through info lines If there is not enough space on the display to show the entire text a appears Press the Info key to see the rest of the text Gi To retrieve info lines Press the Info key repeatedly until the information appears Note After the last info line the display shows the idle text again Gi To see the rest of the text Press the Info key The di
72. ravel destination A Line key has an LED to indicate the line s status and lets you answer calls on that line If your phone has one or more Line keys the top left hand key on the array of configurable keys always belongs to your personal line 42 Using Added Features to Make Efficient Phone Calls Answering a Call on a Line Key You are called on one or more Line keys The LEDs next to the Line keys flash rapidly You want to answer the call on one of the Line keys To decide which call to answer on which Line key simply press one of the Line keys If you pick up the receiver without pressing a Line key you are connected with the call on the line with the highest priority rs ia Pick up the handset Connection with the line with the highest priority Or Press the Line key The line is selected Pick up the handset Connection with the selected line Phoning over a Line Key You want to make a call via a Line key You can make a call via any free Line key Each Line key has its own phone number in other words when you make a phone call you transfer the phone number belonging to the active Line key The call charges are recorded separately for each Line key 0000 OO OOO rs Enter the person s phone number Press a free Line key The LED next to the Line key lights up The line is selected The person is called in hands free mode Pick up the handset if necessary 43
73. res to Make Efficient Phone Calls Answering Calls to a Two Company System Your two company system rings The LED next to the Line key begins to flash The display shows whether the call is intended for Company A or B a Pick up the handset l C Call for Company A Press the Line key and answer as Company A l C Call for Company B Press the Line key and answer as Company B Activating Deactivating Functions by Remote Control You are not at your desk and want to set various functions on your phone from a different phone You can activate deactivate many of your phone s functions by remote control from a different phone Remote control has to be enabled for your phone in the system Remote control is possible from within and from outside the system For external remote control the system administrator has to give you the dial in number The remote control is initiated using a special procedure You can then enter the function commands and procedures in the usual way To remote control from a third party phone Pick up the handset N o To initiate remote control d p99 Enter procedure 06 Enter your phone number 2000 Enter the procedure for activating deactivating the function you want y e y Put the handset on hook a 52 Personalizing Your Phone Basic Settings This section explains how to adapt the phone s basic settings to suit your personal requirements Setting the Display Contr
74. rie o ero O D NDE 20 Dal Mitre dial ia cs a A a ee Kan 9 Dialling with the Alpha Keyboard ii ca 18 Dialing With Ee Phone NUMDEF snoot RS 9 PA a E A wu uacon yous cclias bud ad mise cate uated Ml a eaten Mase e 3 4 El RS alee te ts sk Carteret ashe mercado pasa talc aiie Nedah ed ne desetlea tatu tee panemoeiisatastuantacnatehees 2 PS en OM ee O a E A A A 53 BONOA A aa a A EN eee 83 BIELA ae EE E T EESE EIEI SIE ESEE AREA A A SE E E eer tee 38 E Eding a PNOne BOOK EMY ar ds dd lalala dis 62 END KY E 3 PO rc AAA a a a AE 8 Eng Call DUm a Calla a a a alae cite les 24 Enter a phone number in Call Preparation secerni ad aaa a ae e aa 14 Entering the Display Text for the Idle State ooooocccccccnncnccccconoooccnonononononcnnononononnnnnonnnnnnnnononnnincnoninonnos 57 A AAA PP A A E AE EAA TA ae oS nates A 13 EM er ae a e a eN OS 13 ENTES CISC TION KEY ah A A ov adda anal ds 3 47 Edupmen Provided rd a TE 6 Bpan on KOVAC since E E OR E A AR 74 78 91 Index F A A le atch ces tell esc lalla scales lath IN nescence lk alent toate lat 85 ACI DY paging SM rr il lada 40 84 Rreme OO AMON aorta 76 OOM Cart O ET NON II A A E 83 Formularin UGC LIONS accent wl tak Sahl ah ait Rast a a o o do sat ada 68 OMANI ad 28 FOR green SU A a O rere ee 28 FOrWwar ding eG all On NO REY A a can 29 FO Yo A tat Tit at tein te acl edie da oe na et seated ean ht E E E E EE 3d Ful duplex hands ee Mode add dd doi cold aida 4 A A O 4 ao o AM AP O ety Tere
75. ry Delete Unanswered calls Call Detail New entry Delete Diversion Divert to pager Number Divert to subscriber Number Divert to message 1 16 Divert on busy Number Forwarded to Number Forward call to pager Number Pick up Pick up Subscriber Number Pick up Pager Number Pick up Central Bell Menu Overview The menu tree can vary depending on the system and the software version The present menu tree refers to system version 16 1 Message Read Call Delete New Standard Messages Send Subscriber Group All Edit Send Subscriber Group All Delete Personal messages Send Subscriber Group All Edit Send Subscriber Group All Save Delete Send Subscriber Group All Delete Announcement Subscriber Number Group Number Substitution Do not disturb Configuration gt Press the Menu key and hold it down for a moment Pager Number 87 Menu Overview Press the Menu key and hold it down for a moment Ring Ringing signal volume 1 8 Melody 1 12 Ring signal speed 1 8 Attention tone Ringing signal volume 1 8 Keys Press key to be configured Number key Memory1 Enter number Memory2 Enter number Function key configurable Contig red yellow Configurable function key Park Do not disturb Handsfree Discreet ringing MCID Substitution Diversion CLIR call by call Deflect Routing Gr1Pos2 Gr1Pos3 Gr9Pos3 Relay Relay1 Relay2 Relay3 Courtesy group Group1 Barring Intru
76. s barred Announcement barred Remote Maintenance On Only Once ACD Login logout Pause Wrap up time User group AllUsrGrp UsrGrp1 UsrGrp9 Team key Number Ring On Off Del 10s Melody 1 16 Ring signal speed 1 8 Answer Key Seizure No priority Answer Handset 88 Seizure Priority 1 8 Answer Handsfree Seizure Priority 1 8 Line Key Ring On Off Del 10s Del 20s Del 30s Melody 1 16 Ring signal speed 1 8 Answer Key Seizure No priority Answer Handset Seizure Priority 1 8 Answer Handsfree Seizure Priority 1 8 Delete key Foxkey Entry1 3 Number key Memory1 Enter number Function key configurable Delete key Text Idle text Code Old code New code Confirm Language Language Sprache Langue Lingua Handsfree Off On For announcements Idle display Off Busy Indicator Call list Private phone book Headset On Off DTMF On Off Display Contrast 1 4 Backlight Backlight duration 10 minutes 1 hour daytime PBX System Alphakeyboard QWERTY QWERTZ Announcement received not received Call waiting received not received Test Service Warnings Operator 5 Operator Keys 9 Operator Keys Display priority Queue Idle display End Menu Overview 89 Index E PA O A A A A A O ian atads 82 1 2 3 PACOIMA SV SCCM nati od ES 4 46 51 52 A A APP PEI O eT ne eee nee re ner ee Come 3 Activate exchange access with charge recall sisirin iarsi reus arana a
77. several letters An efficient algorithm provides quick search results Requirement The name and the corresponding phone number have to be stored on the phone or in the system The surname and first name have to be separated by a space for example no s 6 6 7 for Noble Stephen Use the key to enter spaces Ask your system administrator whether you should start with the surname or the first name OO 6 For each letter the display shows the corresponding digit for example a XS 6 for the letter n Press the Alpha key The phone searches for matching names You may have to enter another letter before the name you want is displayed Press the corresponding digit key once for each letter 0000 A V Use the Scroll keys to select the person you want Press the Entry Selection key for the person you are looking for The name you want is highlighted To call the person displayed Pick up the handset The person is called N Note With Quickdial all phone books are searched simultaneously 16 Using Added Features to Make Efficient Phone Calls Dialling by Name You want to make a call by entering a name The dialling by name function Is provided specifically for this purpose You can look up the name in the phone s or the system s phone book The surname and first name have to be separated by a space for example no s tor Noble Stephen Use the key to enter spaces Ask your system administrator whether you
78. shown Message list Press the Message list Foxkey Y The messages received are displayed 4 J To select a message Press a Scroll key E Press the Entry Selection key of the message you want The message you want is now highlighted Read Press the Read Foxkey The message you want is displayed Validate a message you have read Press the OK Foxkey The message read remains stored in the local message list and is marked with a T The messages received are displayed again eE Delete To delete a message you have read Press the Delete Foxkey The messages received are displayed Once the last message has been deleted the phone switches back to the idle state J Answering or Rejecting a Callback Message Someone has asked you to call back You can tell that there is a callback request because the Indicator LED is lit in the idle state The display shows Call back requiered and a phone number You can either answer or reject the callback request Call To answer the callback request Press the Call Foxkey The person is called ll Delete To reject the callback request Press the Delete Foxkey The callback request is rejected P 3 7 Using Added Features to Make Efficient Phone Calls Picking up a call You hear a phone ringing in your vicinity and want to pick up the call With the call pick up function you can pick up the call from the other phone on your own phone Press the Menu key re
79. splay shows the rest of the text Note Press the Info key as often as necessary to read the entire text 11 Using the Display and Operating Elements Scrolls through displays You can use the scroll keys to switch between the standard display and the detailed view of the private phone book during a call and in operation mode to switch between the operator console and standard display la lt long gt Press the Scroll key and hold it down for a moment A N V The display changes Keys Pressing a Key Depending on the situation and operating mode a key may have various functions The function activated depends on the number of times the key is pressed or whether it is pressed quickly or held down for a moment Here are some examples Press the key Keep the key held down for a moment about 2 seconds A O 5 LO V MEN E lt 2x short gt Press the key twice in quick succession lt 2x 3x 4x etc gt In text mode press the key twice three times four times etc Using the Foxkey The Foxkey has variable functions These functions are displayed above the key There are several contacts under the Foxkey to detect where It is pressed So you need to press the Foxkey right under the function you want Press the Foxkey under the desired function on the display 12 Using the Display and Operating Elements Input Enters digits The digit keys are used to enter the digits O to 9 Ent
80. ss the Alpha keyboard Foxkey Use the and Foxkeys to select between QWERTZ and g QWERTY OK Press the OK Foxkey The setting is stored Setting the Ringing Properties This section explains how to set your phone s ringing tone properties Setting the Ringing Volume on your Phone during Ringing You want to adjust the ringing volume You can adjust the ringing volume while the phone is ringing Quieter Press the key Louder Press the key 59 Personalizing Your Phone Setting the Ringing Properties on the Phone You want to change the way in which your phone rings You can set the ringing volume ringing speed and ringing melody 60 lt long gt MENU Ps m Z D 5 te Note Press the Menu key and hold it down for a moment The configuration mode is now activated Press the Menu key repeatedly until the display shows Ring Press the Ring Foxkey The display shows Ringing volume and Ringing melody Set the ringing volume with the or Foxkey Select the ringing melody with the or Foxkey Press the OK Foxkey The display shows Ringing speed Set the ringing speed with the or zx Foxkey Press the OK Foxkey The display shows Attention tone Volume Set the volume of the attention tone with the or 3 Foxkey Press the OK Foxkey The ringing properties are stored You can test each setting using the Test Foxkey Persona
81. talk 33 Using Added Features to Make Efficient Phone Calls You Want to Use Your Phone Efficiently in Special Situations This section explains the different options provided by your phone for special situations Deflect a call during the ringing phase You do not want to answer a call yourself but deflect it to another subscriber With the function Deflect a Call During the Ringing Phase during the ringing phase you can deflect calls to an internal or external subscriber or to the Voice Mail Box c Your phone is ringing and the indicator LED is flashing To deflect the call proceed as follows Deflection Press the Deflect Foxkey 0000 Use the digit keys to key in the phone number OO E The display shows the phone number or Dial the phone number using the Redial key function or Dial the phone number using the dialling options described in the chapter You Want a Convenient Way of Making a Call OK Press the Foxkey under OK The call is deflected to the desired subscriber Note Ifthe subscriber you want to deflect to is busy the call will not be deflected The display shows Not available and your phone still rings Reject a call during the ringing phase You do not want to answer a call You can reject a call already during the ringing phase c Reject Press the Reject Foxkey The connection is rejected and the caller obtains the busy tone 34 Using Added Features to Make Efficient Phone
82. te From here on the operating sequence is the same as for Storing under a configurable key and storing under the Foxkey Use the or Foxkey to select the Function key entry 64 OK Note OK Personalizing Your Phone Press the OK Foxkey Use the or 3 Foxkey to select the function Further prompting depends on the function Besides the predefined functions you can also define your own function For more information please refer to the section Formulating Functions Press the OK Foxkey The function is stored under the key Storing a Team Partner under a Key Team Key You and your team partners want to be permanently available as a team You want to be able to call one another by pressing a key You can configure a configurable key as a Team key and then assign it to a team partner You can choose whether you also want a ringing signal in addition to the flashing LED whenever a team partner is called You can configure a ringing delay for the ringing tone You can choose between answering directly using automatic hands free operation picking up the handset and pressing the Team key a El D gt st o O A y O O O O q y OO 000 000 Note Press the configurable key and hold it down for a moment Key not configured Display shows Number key or the key type currently configured Use the or 3 Foxkey to select the Team key entry Press the OK Foxkey The displa
83. tem configuration is carried out by the system administrator or Installer using the AIMS configuration software To access the System Assistant menu you will need a password The password can be obtained trom your system administrator lt long gt Press the Menu key and hold it down for a moment PBX system Press the Menu key repeatedly until the display shows PBX System PBX system Press the PBX System Foxkey You need a password to access the settings The password can be obtained from your system administrator 72 Aloha Keyboard and Expansion Keypad Alpha keyboard The alpha keyboard can be used for the following purposes e For even quicker more convenient dialling by name e For editing texts entries and settings in the simplest possible way for special characters press the corresponding key several times e For remote control of the phone using shortcuts Shortcut Return End Tab Del Control A Control l Control L Control M Control N Control P Control R Control S Control End for key operation Foxkey leftmost Fox menu item 1 usually OK END key Switch between Operator Console display and banner page on the Operator Console Correction key Retrieves the list of answered calls Info key Loudspeaker on off Menu key Notepad key Retrieves the private phone book Retrieves the last number redial list Microphone on oft Hang up Shortcut Cursor right
84. the function name Function is activated e not visible Function is deactivated 68 Personalizing Your Phone Function Commands You can use function commands to define a function to suit your personal requirements A function can consist of one or more function commands function codes and the phone number You can either carry out a function directly or store it under a key select function configurable The following function commands are available see Entering letters and characters A HRS Ao Seize line with highest priority Seize line Disconnect Pause 1 second before the next operation Seize line xx Line keys Use the phone number entered in call preparation Control key function Activate deactivate DTMF mode Use the phone number last dialled Disconnect and reseize the line Examples of how to define a function SIRA 1201 1 21201X Note Seize line 1 dial phone number last dialled R Seize line I and dial phone number 201 Seize line 1 activate call forwarding unconditional 21 to phone number 201 disconnect X Text mode has to be activated before you can enter function commands 69 Personalizing Your Phone Configuring the Operator Console This section explains how to adapt the settings of the Operator Console to suit your personal requirements a Note Your system administrator will determine whether your phone Is registered as an Operator
85. tional the message you have left on your phone will be deactivated Locking your Phone You need to leave your desk and want to ensure that no one can alter your phone s settings look at your private data or make outside calls from your phone You can lock your phone with a 2 to 10 digit code see Changing the code The factory code setting is OOOO O O O O al 4 Eo e a x eN z OO a 000 000 Note Press the code key Use the digit keys to enter the code For each digit entered the display shows an Press the OK Foxkey Press the or 3 Foxkey repeatedly until the display shows the type of lock you want Press the OK Foxkey The display shows Executed You can lock only the configuration Cfg locked or the entire phone Phone locked In case of Phone locked your private data cannot be viewed and external calls from your phone are only allowed as per system settings 31 Using Added Features to Make Efficient Phone Calls Unlocking Your Phone You want to unlock your phone You can use the code to unlock your phone If you have forgotten your personal code your system administrator can reset it to the factory setting Reset Press the Reset Foxkey You are prompted to enter the code Press the code key You are prompted to enter the code o E Use the digit keys to enter the code For each digit entered the display shows an O O O O Press the OK
86. veral physical lines Thus several calls can arrive simultaneously The calls are placed on the Line keys and usually processed in the sequence in which they arrived Line Keys External and internal calls are stored dynamically on the Line keys see the Queue section ON IO Ol HA IO Cp een I IO ope ewe I Oy me y Line key 1 Line key 6 You can decide whether you just want to use the 5 left hand keys as Line keys or all 9 configurable keys see Configuring the Operator Control Line keys have the following functions e To pick up external and internal calls and put them through e To make external calls e To switch exchange lines 45 Using Added Features to Make Efficient Phone Calls Personal Key The Personal key allows the Operator Console to act as an ordinary phone In other words you can use this key to make personal calls Incoming calls to your personal number are routed to the Personal key This key is always the bottom most function key on the right hand key array Calls to the Personal key always have the highest priority If there are calls simultaneously on a line key and the Personal key picking up the handset automatically answers the call to the Personal key To answer the call to the line key instead you need to press the line key While you are making a call on a line key you cannot be reached on your personal phone number and callers obtain the busy tone If you are in a call on your Personal ke
87. with the bee exchange access digit S The person is called Note You can as alternative put the handset on hook and dial the phone number you want in call preparation within 60 seconds Note When you hang up dialling by name and your private phone book remain available for a whole minute so you can make another call Pick up the handset 99 Enter 46 for a private call 3 Enter your internal phone number Enter your personal code The phone is now enabled You hear the external dialling tone Note The factory setting 0000 is not accepted First change the code as described under Changing your personal code PIN or using the procedure 47 see Chapter on procedures If you have forgotten your personal code your system administrator can reset it to the factory setting ee Enter the external call number directly without the exchange access digit 6 The external subscriber is called 39 Using Added Features to Make Efficient Phone Calls Paging an Internal Subscriber You are unable to reach an internal subscriber and thus want to page them If the system is equipped with a paging system PS the person can be paged The paged person can answer from any phone a Page Press the Page Foxkey y O O Enter the phone number of the person to be paged q y OO 0000 0000 Press the OK Foxkey The person is paged and sees your phone number on the pager Me A Answering a Pager Your pager
88. y and you press a Line key the call on the Personal key will immediately be terminated The LEDs and What They Mean The LEDs next to the Line keys and the Personal key indicate the origin and status of a call in different ways e Yellow LED Internal call e Red LED External call e Rapidly flashing LED Incoming call e Slowly flashing LED Call parked or switched e Lit LED Active call Connection Information on the Display cers ee He ici y tae Pe gt TiWilli 29811 Fal Heiser 031 095 23 12 14 AZAL at 4 AS Ena all Arisie rE calle Park Message The origin and status of the calls are also indicated on the display as well as by the LEDs Abbreviations for the type of connection e E External e 1 Internal e for Company A for two company systems only e E for Company B for two company systems only Connection information e Name and number if known e Time of the call hh ss 46 Using Added Features to Make Efficient Phone Calls Symbol for the connection status e F Call parked e H Call on hold e Connected e Incoming call e Recall e V Switching The display indicates the status of the Line keys If you are operating 9 line keys you can use the scroll keys to switch the display to the line keys 6 9 If a line key is pressed the corresponding LED lights up and the correct display appears Entry Selection key The Entry Selection keys are used to answer the call displayed on th
89. y reads Enter number Enter the phone number Press the OK Foxkey The display shows the ringing properties Ringing Ringing delay Melody and Speed Use the or Foxkey to select ringing ringing delay Off for no ringing tone On for immediate ringing tone and After 10 seconds After 20 seconds and After 30 seconds Use the or 3 Foxkey to select melody or speed You can test the settings using the Test Foxkey Press the OK Foxkey The inputs are stored 65 Personalizing Your Phone a ox Use the or 3 Foxkey to select the answering mode Key for answering the call by pressing the Team key Handset for answering by picking up the handset and Hands free for automatically answering with hands free Note The Handset and Hands free settings only work when the ringing signal is activated Note The following functions are available only if you selected Handset or Hands free as the answering mode AY Use the or Foxkey to select priority 1 8 Note 1 stands for the highest priority 8 for the lowest OK Press the OK Foxkey The settings are stored Clearing a Key You want to clear the assignment made to a configurable key The function Delete key is available for this purpose in the configuration mode lt long gt Press the configurable key and hold it down for a moment l Display shows key type currently configured AO y Press the or
90. y the call forwarding a T Press the Menu key repeatedly until the display shows Substitution Substitution Press the Substitution Foxkey Substitution is now activated The display on all the Operator Consoles shows Substitution and Reset Reset To deactivate the substitution Press the Cancel Foxkey The Substitution activated display disappears Note Calls already on the Operator Console when the substitution function is activated are not forwarded Substitution cannot be activated by remote control Using a Two Company System You are operating a two company system and want to appear either as Company A or as Company B as necessary Requirement The system and your Operator Console have been set up by the system administrator You have the following options la e Each individual Line key allows you to appear as Company A or B e Call lists are not kept separately according to company e The call charges are recorded separately for each company e A substitution will apply equally to both companies Pick up the handset l C To phone on behalf of Company A Press a free Line key once The Line key LED lights up lt 2x short gt To phone on behalf of Company B Press a free Line key twice l The Line key LED lights up Dial the person s phone number You will appear to the person either as Company A or B and transmit the corresponding phone number OO O O OO 0000 51 Using Added Featu

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