2011 School Year Changes - Illinois State Board of Education
Contents
1. 2011 Current Enrollment 7 Illinois State Student Information System tz Board of Education School and District Reports gt Student Demographics Home Student Enrollment Student ELL Search SID Early Childhood Student Discipline Request New SID Early Childhood Outcomes 4 208 Pre K Follow Up Assessment Homeless Student Assessment Exit Enrollment e Assessment Pre ID SF Assessment Correction Upload File Assessment Scores Scale Score and Performance Level Only Download File Assessment Subscores Reports Detailed Scores by Subject Area Unassigned Test Results Request File nmndividual Student Reports Help e Student Assessment Data and Scores 9 e Student Demographics and Enrollment ISBE Internal ite Reporting Log Out Fall Enrollment Counts End of Year Reports Student Discipline Student Suspensions e Student Expulsions High School Dropouts High School Graduates Other Reporting Previous School Year End of Enrollment Vs Current Enrollment Closed School with Students and Open School with No Students Missing Persons All Missing Persons Possible SIS Matches View Report Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail2. End of School Year 2010 and Planning for School Year 2011 Notice This Webinar is being Recorded This call is being recorded Please do not provide any student or personal information 2 2010 Agenda Welcome Introductions Assessment Scores Corrections Unassigned ELL Data Collection and ACCESS Score Exiting 2010 Enrollments 2011 School Year Changes SIS Summer Training Upcoming Key Dates Districts Next Steps Where to Direct Questions 3 2010 Welcome Introductions ISBE Key Team Members Terry Chamberlain Division Administrator Data Systems Joyce Zurkowski Division Administrator Student Assessment IBM Key Team Members Howard Hammel Project Manager Adam Lowery Support Team Lead Jeremy Schoen Support Team Keith Goeckner Support Team 2010 Webinar Tips Tips for Listening Computer speakers Headset connected to a computer Telephone Tips for Speaking Make sure you have a microphone plugged in or the computer you are using has a microphone before raising your hand Make sure all audio settings in the computer are un muted and speakers are turned down before talking Question amp Answer Question amp Answer session will be held at the end of the Webinar Raise your hand to ask a question All text messages are logged Text questions will be posted in a Q amp A document after the Webinar If you are using a
3. 2 0 to 2 9 Speaking Proficiency Level 3 0 to 3 9 Speaking Proficiency Level 4 0 to 4 9 Speaking Proficiency Level 5 0 to 6 0 Speaking Proficiency Level No level provided Reading Proficiency Level 2 0 Reading Proficiency Level 2 0 to 2 9 Reading Proficiency Level 3 0 to 3 9 Reading Proficiency Level 4 0 to 4 9 Reading Proficiency Level 5 0 to 6 0 Reading Proficiency Level Ho level provided Writing Proficiency Level 2 0 Writing Proficiency Level 2 0 to 2 9 Writing Proficiency Level 3 0 to 3 9 Writing Proficiency Level 4 0 to 4 9 12 Test District 2008 ACCESS Scores Summary main Report d 10035 BusinessObjects Total 260 255 35 14 210 16 13 54 122 54 24 um 92 40 36 lt indicates student is 4 missing scores 5 Print Date 5 4 2009 7 18 No Level Provided ELL Data Collection and ACCESS Score How do see which ELL students are missing ACCESS scores Run an Assessment Scores Detailed Report Select Test ACCESS Make report criteria selections No Level Provided should be 0 27 2010 ELL Data Collection and ACCESS Score Assessment Scores Report Detail fe Illinois State Board of Education Student Information System 7 Login IBM_TEST_4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File Reports Request File Help Log Out School a
4. Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Detail Detail Detail Summary 2010 Exiting 2010 Enrollments Select the School Year and School CET Illinois State LAS Board of Education Student Information S View Current Enrollment Report Sun Login JSCHOEN Current Enrollment Report Summary Home School Year 2010 Active Enrollments Only Search SID School TU Iv Request New SID 9 Home O Serving Assessment Grade AIl Grades v IEP Indicator 9Both No Exit Enrollment Upload File or __ Create PDF Report _ Download File Reports 2010 Exiting 2010 Enrollments Summary Enrollment Report Example Illinois State Board of Education Student Information System Current Enrollment Summary Home School District RCDTS 000000000000000 Home School District Name ISBE Test District Sorted by Grade Level 6 23 20 S 9 Gmde9 ____ 60 10 Grade 10 11 Grade 11 12 Grade 12 2010 2011 School Year Changes 44 2010 2011 School Year Changes Online Requesting a new SID Adding an Enrollment Updating Program Indicators Eligible for the Immigrant Education Program added to Program Indicators Screen Home
5. Summary Summary Summary View Report Detail Detail 2010 ELL Data Collection and ACCESS Score ACCESS Scores Report SISHOME 1 5 A Illinois State Bu Student Information System View Assessment Report m Board of Education Login IBM_TEST_4 F Summary Select Test Home Ee ACCESS uuum OISAT Request New SID OPSAE Assessment O IMAGE CO AA Exit Enrollment All Except Access Upload File ONE Reports Request File Help Log Out 25 2010 ELL Data Collection and ACCESS Score ACCESS Score Summary Report de 4 gt SIS Home District 1234567891 Grade All Total Students Grade Pre K Grade Kindergarten Grade 1 Grade 1 Grade 2 Grade 2 Grade 3 Grade Grade 4 Grade 4 Grade 5 Grade 5 Grade 6 Grade 6 Grade 7 Grade 7 Grade 8 Grade 8 Race Asian Pacific Islander 02 Race Black or African Amenican 03 Race Hispanic 04 Native Language English 000 Native Language Greek 002 Native Language Portuguese 023 Native Language Spanish 001 Listening Proficiency Level lt 2 0 Listening Proficiency Level 2 0 to 2 9 Listening Proficiency Level 3 0 to 3 9 Listening Proficiency Level 4 0 to 4 9 Listening Proficiency Level 5 0 to 6 0 Listening Proficiency Level No level provided Speaking Proficiency Level 2 0 Speaking Proficiency Level
6. 0 0 0 oj 487 0 0 0 0 487 0 0 0 Grade Of Test Taken 08 571 571 0 0 0 0 571 0 0 0 0 57 0 0 0 0 Grade Of Test Taken 11 8 8 0 0 0 0 9 0 0 0 0 9 0 0 0 0 Test Name AA 58 58 0 0 0 0 58 0 0 0 0 58 0 0 0 0 Test Name ISAT 3292 3292 0 0 0 o 3282 0 0 0 o 3292 0 0 0 0 Active Students With No Test 3350 Records With Errors 3350 Reasons For Not Testing Check Active Students with No Test it should be Zero 2010 Assessment Scores Corrections Unassigned How do see my active students with no test Run an Assessment Scores Detail Report Select Test All Except ACCESS Make report criteria selections and Sort By Error Code Students with Error Codes will be listed at the top of the report Identify the error associated with the code for each student and submit the necessary corrections via online or with a batch file 16 2010 Assessment Scores Corrections Unassigned SIS Reports aL aet Login IBM TEST 4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File Reports Request File Help Log Out Es Board of Education Sm Illinois State School and District Reports e Student Demographics Student Enrollment Student ELL Early Childhood Student Discipline Early Childhood Outcomes Pre K Follow Up Homeless e Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores Scale Score an
7. WE Board of Education Login IBM TEST 4 ACCESS Assessment Score Detail Home x School Year 2010 j Search SID School Au Schools Request New SID Home Serving Assessment Grade Races z Exit Enrollment Gender Both C Male Female Upload File T Title III Indicator Both C Yes C No Download File Migrant Indicator Both C Yes No Reparts IEP SpecEd Indicator Both C Yes C No a e f5 Request File IEP Immigrant Indicator Both Yes C No 504 Accommodation Indicator Both C Yes C No Help Sort By SID E Log Out Create PDFReport mmm or 30 2010 ELL Data Collection and ACCESS Score ACCESS Score Detail Report went pn 9 Main Report 100 BusinessObjects 2008 ACCESS Scores Report Detail Assessment Home District 12345678901 Test Distret Selection Criteria Sorted By student id Columns D Speaking Scale Score H Oral Scale Score L Speaking Proficiency Level Oral Proficiency Level P Grade Level E Reading Scale Score I Literacy Scale Score M Reading Proficiency Level g Literacy Wee ciency B Tier F Writing Scale Score J Corposite Overall Scale Score N Whiting Proficiency Level Composite Ove C Listening Scale Score Comprehension Score K Listening Proficiency Level Comprehension Proficiency Level S Vendor Number Error Codes MissingScores 2 Missing ELL Data 3 No Action Require
8. of Exit Type Code 17 New Code 17 Change in Serving School or Full Time Equivalent FTE A students serving school has changed or the Full Time Equivalent FTE has changed Home School remains the same Serving School may or may not change Definition change for Exit Type Codes 01 and 02 Change Code 01 Transfer to another public school district A student who transfers out of a public school district to another public school district ROE Program Alternative Program Home School changes out of district Serving School may or may not change Change Code 02 Transfer to another public school within the district A student who transfers out of a public school to another public school within the same district Home School changes within district Serving School may or may not change Reason for the transfer is not because the student is the victim of a violent crime See also exit type code 16 48 2010 2011 School Year Changes Exit Student Enrollment File Format Early Childhood Outcome Entry Rating must be provided before a Pre K student with the IEP indicator set to Yes can be exited Error message of J9 will be returned if Missing Mandatory ECO Entry Rating Data Enrollment Not Exited User attempted to Exit the student without first entering the ECO Entry Rating Data 49 2010 2011 School Year Changes ELL File Format The ELL File Format w
9. 2696 6 Grade 6 34 46 3596 May 2010 SIS Summer Training 60 2010 2010 Summer Training New User and or Refresher Training Training will cover current and new SIS functionalities Specific dates locations and registration will be posted on the ISBE SIS webpage at www isbe net sis Attend one session time only Morning 9 00 a m to 12 00 p m Afternoon 1 00 p m to 4 00 p m Early Planning Dates Location July 27 29 2010 Northern IL August 3 5 2010 Central IL August 10 12 2010 Southern IL 61 2010 Upcoming Key Dates First Day for School Year 2010 Enrollments Start submitting ELL data Start submitting Early Childhood Data August 1 2009 Start submitting Special Ed Early Childhood Outcomes Data Start submitting 2010 Student Discipline Data Start correcting Pre ID Label Data Deadline for 2010 School Year Enrollments October 15 2009 ACCESS file to Vendor for Printing Labels November 13 2009 4 00 p m ISAT and IAA file to Vendor for Printing Labels 1 8 2010 4 00 p m PSAE file to Vendor for Printing Labels 2 26 2010 4 00 p m First day to submit Pre K Follow Up data Start of Homeless Data Collection For a list of all SIS Key Dates go to the following link http www isbe net sis html key dates htm 62 2010 Upcoming Key Dates ACCESS LastDayofTestng ISAT L
10. 4 1999 os TAA 99999999999999 Smith John 08 29 1999 05 ISAT 99999999999999 Smith John 0808 1999 05 99999999999999 Total Students 12 21 2010 ELL Data Collection and ACCESS Score 22 2010 ELL Data Collection and ACCESS Score How do verify my students are not missing ACCESS Scores Run an Assessment Scores Summary Report Select Test ACCESS Make report criteria selections Error Code should be 0 23 2010 ELL Data Collection and ACCESS Score Assessment Scores Report Summary Ex Illinois State Login IBM_TEST_4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File Reports Request File Help Log Out 24 a Board of Education School and District Reports e Student Demographics Student Enrollment Student ELL Early Childhood Student Discipline Early Childhood Outcomes Pre K Follow Up Homeless e Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores Scale Score and Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting e Fall Enrollment Counts Student Information System gt Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary
11. District 99 999 9999 99 Note This report contains students with scores who are not on the ELL Detail report Steps for Assigning Student Test Results 1 Please add or update the Unassigned Student records found on this report to the ELL data this can be done Online or thru the batch process 2 Overnight the Unassigned Test Results will be linked to the Student s ELL data 3 Please examine the Assessment Score Reports and the Unassigned Test Results report the next morning If you have any question please call the ISBE help desk 217 558 3600 Student ID Student Last Name Student First Name Birth Date Grade Test SIS Home School Testing School You have no unassigned test results for your school district Total Students 34 2010 ELL Data Collection and ACCESS Score All data must be submitted no later than May 21 2010 to be included on the ACCESS reports sent to the parents Final ASR data will be extracted from Student Information System ELL and ACCESS data on June 30 2010 35 2010 Exiting 2010 Enrollments m 2010 Exiting 2010 Enrollments Exit All Enrollments All 2010 Enrollment records must be exited by 4 00 p m July 31 2010 We recommend all students are exited after the last day of school Exit Enrollment Records Online one at a time or via the Batch File Process multiple records Online Process Use the IWAS SIS Exit Enrollment screen Batch
12. File Process Use the IWAS SIS Upload File screen 37 2010 Exiting 2010 Enrollments Before Exiting students ensure the following information has been completed ELL Data A G3 Result Code and Result Message appended to an Enrollment record indicates the mandatory ELL data is missing and the record was not exited Pre K Follow Up Data AKA Result Code and Result Message appended to an Enrollment record indicates the mandatory Pre K Follow Up data is missing and the record was not exited Early Childhood Data A H3 Result Code and Result Message appended to an Enrollment record indicates the mandatory Early Childhood data is missing and the record was not exited 38 2010 Exiting 2010 Enrollments Before Exiting students ensure the following information has been completed Early Childhood Outcomes Data A J8 Result Code and Result Message appended to an Enrollment record indicates the mandatory ECO data is missing and the record was not exited Homeless Data Collection 15 Result Code and Result Message appended an Enrollment record indicates the mandatory Homeless data is missing and the record was not exited Student Discipline Data All discipline data must be reported by July 31 2010 by 4 00 p m The disciplinary action must occur during the students time of enrollment to provide this data the student does not need to be actively enrolled in your distr
13. Scale Score and Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting e Fall Enrollment Counts Student Inf gt Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary rmation System Detail Detail Assessment Scores Corrections Unassigned Select Test HL Le System sment Report Assessment Correction Report Detail Login IBM_TEST_4 Select Test Home e Search SID 55 p URS V EE C PSAE Request New SID C IMAGE Assessment GIA all Exit Enrollment Upload File Download File gt 4 Reports Request File Help Log Out 10 2010 Assessment Scores Corrections Unassigned Summary Selection Criteria Board of Education Login JSCHOEN Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File Reports Request File Help ISBE Internal Log Out Assessment Correction Summary School Year School Grade Student Tested or Did Not Test Race Gender Homeless Indicator Migrant Indicator LEP Indicator IEP Indicator FRL Low Income Indicator Century 21 Indicator First Year In US Enr in Home Sch o b May 1 Enr in Home Dist o b May 1 ment Correction
14. Summae Home Serving Testing a Grades All Both Male Female Both Yes C No Both C Yes C No Both Yes C No Both C Yes C No Both C Yes C No Both Yes C No Both Yes C No Both C Yes C No Both C Yes C No View Report or Create PDF Report uuum 2010 Assessment Scores Corrections Unassigned Summary Assessment Correction Report 2010 Assessment Correction Summary MD T9 pe Assessment Home School Elem School Total Students 20 Grade 3 Grade 3 20 Race Black or African Amencan 03 20 Homeless Indicator Yes 1 Homeless Indicator No 19 Migrant Indicator Yes 0 Migrant Indicator No 20 LEP Indicator Yes 0 LEP Indicator No 20 IEP Indicator Yes 0 IEP Indicator No 20 FRL Indicator Yes 16 FRL indicator No 4 Century 21 Indicator Yes Century 21 Indicator No 19 First Year In US Yes First Year In US No 20 First Year In US Not Provided 0 Years in TBE TPI 07 20 Years Since Exit TBE IPI 03 20 Enrolled in Home School by May 1st Yes 18 Enrolled in Home School by May 1st No 2 Enrolled in Home School by May ist Not Provided 0 Enrolled in Home District by May Ist Yes 19 Enrolled in Home District by May 1st No 1 Enrolled in Home District by May 1st Not Provided 0 Test To Be Taken ISAT 20 Tested Yes 20 Tested No 0 Error Missing Data Yes 0 12 2010 Assessment Scores Corrections Unassigne
15. Summary Detail Detail Detail Detail Summary Summary Detail Summary Summary Summary Summary Summary Emm Detail Detail 2010 2011 School Year Changes Report Addition Comparison of 2010 End of Year Enrollment to 2011 Current Enrollment CN Illinois State Student Information System Comparison of Previous School Year End of Enrollment Vs Current Enrollment Summary LT 4 See Board of Education Login ALOWRY Comparison of Previous School Year End of Enrollment Vs Current Enrollment Summary School All Schools iv Grade All Grades iv Search SID Request New SID Assessment or Exit Enrollment Upload File Download File Reports Request File Help ISBE Internal Log Out 58 2010 2011 School Year Changes Report Addition Comparison of 2010 End of Year Enrollment to 2011 Current Enrollment Comparison of 2010 End of Year Enrollment 250 par to 2011 Current Enrollment 999999999990001 ISBE HighSchool 2010 Enrollment 2011 Enrollment Change 7 Grade 7 39 34 1496 8 Grade 8 47 39 2096 9 Grade 9 50 43 16 10 Grade 10 35 50 42 11 Grade 11 67 36 86 12 Grade 12 35 58 65 999999999992001 ISBE Elementary School 2010 Enrollment 2011 Enrollment Change Pre K 45 48 696 Kindergarten 32 34 696 1 Grade 1 36 33 9 2 Grade 2 32 39 21 3 Grade 3 44 29 5196 4 Grade 4 32 43 3496 5 Grade 5 43 34
16. assigned to students Run an Unassigned Test Results Report The Test Results for the students listed on this report could not be matched to a student ELL Data 32 2010 ELL Data Collection and ACCESS Score SIS y Login IBM_TEST_4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File orts Request File Help Log Out 33 Reports RA Illinois State Board of Education School and District Reports Student Demographics Student Enrollment Student ELL Early Childhood Student Discipline Early Childhood Outcomes Pre K Follow Up Homeless Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores Scale Score and Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting e Fall Enrollment Counts Student Information System View Report Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Detail Detail 2010 ELL Data Collection and ACCESS Score Unassigned ACCESS Test Results Report Wf 1 main Report 100 musiessOtjects Unassigned ACCESS Test Results 5 5 2008 1 54 pm for School
17. ast Day of Testing Marchi42000 ISAT First Day of Assessment Correction March15 2010 Last Day of Testing moana AA First Day of Assessment Correction 200 ACCESS Scores Posted on 9 1 Maj3200 PSAE Last Day ofTesting PSAE First Day of Assessment Correction Mayf42000 ACCESS Last Day to Remove ACCESS Orphans May21 2010400pm _ ISAT Scores Postedon sis ISAT and Last Day for Corrections Jwe16 20104 00pm For a list of all SIS Key Dates go to the following link http www isbe net sis html key dates htm May 2010 Upcoming Key Dates ACCESS Posting of Final Scores Mid June 2010 1 July 19 2010 4 00 p m July 30 2010 For a list of all SIS Key Dates go to the following link http www isbe net sis html key dates htm 64 2010 Districts Next Steps Include Student State IDs on Uploaded Files Check Assessment Scores and Make Necessary Corrections Check ACCESS scores and provide missing data Exit 2010 School Year Enrollment Records by 4 00 p m on July 31 2010 ELL Data due Pre K Follow Up Data due Early Childhood Data due Early Childhood Outcomes Data due 2010 Student Discipline Data due Homeless Data Collection due Run Reports to Verify Student Data is Accurate and Complete Conform to the 2011 School Year Student File Format Layouts Sign Up Appropriat
18. d How do verify my students are not missing Assessment scores Run an Assessment Scores Summary Report Select Test All Except ACCESS Make report criteria selections Active Students With No Test should be 0 13 2010 Assessment Scores Corrections Unassigned SIS x S Login IBM TEST 4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File Reports Request File Help Log Out Reports os Illinois State B Board of Education School and District Reports e Student Demographics Student Enrollment Student ELL Early Childhood Student Discipline Early Childhood Outcomes Pre K Follow Up Homeless Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores Scale Score and Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting e Fall Enrollment Counts Student Information System View Report Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Detail Detail Detail Summary Assessment Scores Corrections Unassigned Assessment Scores Su
19. d By School District This Error Will Be Corrected By Vendor Student ID Student Name BA DOE MG HO UIS M HIDE I a Enor 999999999 Smith John Michael 07 15 2002 15 278 350 238 255 250 314 247 267 40 43 20 29 29 42 27 32 q 999999999 Smith John Michael 03 14 1995 06 343 293 343 337 343 318 340 333 35 19 32 33 33 26 32 29 999999999 Smith John Michael 07 15 2002 15 197 174 104 214 132 186 159 167 18 10 10 16 12 14 11 12 Check for 999999999 Smith John Michael 08 29 2002 15 275 325 104 214 155 300 159 201 39 34 10 16 14 36 11 16 error code 999999999 Smith John Michael 09 11 2000 01 305 390 294 267 297 348 281 301 50 60 50 29 50 56 34 39 999999999 Smith John Michael 09 09 1991 10 B 376 310 343 360 353 343 352 349 37 19 21 29 26 27 25 26 999999999 Smith John Michael 01 06 1995 07 370 403 356 337 360 387 347 359 4 1 60 34 29 37 51 31 37 999999999 Smith John Michael 12 06 1993 07 C 370 308 346 362 353 339 354 350 41 19 29 37 33 30 34 33 999999999 Smith John Michael 12 04 2000 01 C 286 375 305 279 299 331 292 304 37 5 5 56 32 51 47 39 41 999999999 Smith John Michael 02 20 1998 03 C 376 367 337 311 349 372 324 338 60 49 55 34 59 58 39 46 999999999 Smith John Michael 09 09 1994 08 B 399 324 359 369 371 362 364 363 50 23 31 37 38 38 34 35 31 2010 ELL Data Collection and ACCESS Score Do have ACCESS scores that not assigned to m students Verify all Assessment test results are
20. d Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting e Fall Enrollment Counts Student Information System View Report Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Detail Detail Assessment Scores Corrections Unassigned Assessment Score Detail Report 2010 Assessment Scores Report Assessment Home District 99999999009 Selection Criteria Columns Birth Date 5 6 2010 10 17 am None Sorted By Grade Name Combined Reading Performance Level E Exceeds B Below W Acadermic Warming Day 1 Math Scale Score Combined Math Scale Score Day 1 Science Scale Score Merge Invalidate or Question Score Combined Math Performance Level E Exceeds M Meets B Below W Acaderic Warming Day 2 Reading Level Score Test Taken I Combined Science Scale Score Day 2 Math Level Score Grade of Test Taken J Combined Science Performance Level E Exceeds M Meets B Below Academic Warning Day 2 Science Scale Score Combined Reading Scale Score Day 1 Reading Scale Score Student Tested Reason For Not Testing 1 Student active but no test taken 4 The student has one of the following errors 2 Student inactive but a tes
21. e Personnel for ISBE SIS Training Sessions 65 2010 Where to Direct Questions ISBE SIS Resource Materials Located on the ISBE SIS webpage at www isbe net sis ISBE SIS Announcements User Manual File Format Layouts Excel Templates Tips for Completing Data Collection Name Template Steps for Creating and Uploading Data Collection Name Data Elements Archived Meetings and Presentations Frequently Asked Questions 66 May 2010 Where to Direct Questions ISBE Help Desk 217 558 3600 helo isbe net SIS Policy Questions will be directed to the Standards and Assessment Center SIS Technical Questions will be directed to the IBM team 67 2010 Notice This Webinar is being Recorded This call is being recorded Please do not provide any student or personal information 68 May 2010
22. ict 39 2010 Exiting 2010 Enrollments Verify All 2010 Enrollments are Exited View the Enrollment Reports in ISBE SIS Use the IWAS SIS Main Report screen Select the Reports link then the Student Enrollment Summary link Make report criteria selections School Year Home School Press View Report If the Count in any Grade listed in the report is not 0 run the Student Enrollment Detail Report and exit the identified records 40 2010 Exiting 2010 Enrollments Select Report from Main Report Screen xe llinois State 4 of Education Student Information System Login IBM TEST 4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File Reports Request File Help Log Out 41 School and District Reports Student Demographics Student Enrollment Student ELL Early Childhood Student Discipline Early Childhood Outcomes Pre K Follow Up Homeless Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores Scale Score and Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting e Fall Enrollment Counts View Report Summary Detail gt Summary Detail Summary Detail Summary Detail Summary
23. iew the Screener data prior to enrollment This will include the W APT MODEL PRE LAS ELPTS Pre IPT Other Test Other Process Interview Observation Checklist and Erroneous Past W APT data will be migrated to the new ELL Screener data collection 53 2010 2011 School Year Changes ELL Screener Data Collection sex Illinois State board of Education Student Information System IBM DEV we yag Search SID Student Details Ee 19 50 Login RCDT432 Home Click on the tabs to view the student details Search SID SID 455891938 Request New SID Legal Last Name smith Legal First Name Ronnie Legal Middle Name eves Student Oemooranbic _ Student Enrollment Program Indicators Exit Enrolment Student Demographic Date of Birth 10 01 1999 Gender Male Race White Student Lineage Jr II Birth Place Name Mother s Maiden Name Reports LEP Screener Data View Details Request File i Return To Prev Help Log Out Click here to Copyright 2010 Illinois State Board of Education 54 2010 2011 School Year Changes ELL Screener Data Collection seme Pre LAS Oral Proficiency Level Optional Pre LAS Pre Literacy Score 55 2010 2011 School Year Changes ELL Screener Data Collection Literacy Proficiency Level Optional 56 2010 2011 School Year Changes Report Addition Comparison of 2010 End of Year Enrollment to
24. ill have a new layout in school year 2011 See File Format document and Data Elements document posted at www isbe net sis for changes Online Screens will be adjusted to meet the new File Format 50 May 2010 2011 School Year Changes ELL Data Elements Date Student Enrolled or Re entered to Receive ELL Services Changed Definition xml name changed 51 2010 2011 School Year Changes Replaced by Placeholder 7 xml name changed Replaced by Placeholder 8 xml named changed Same Definition Replaced by Placeholder 9 xml named changed Changed Definition and Element Name Content Based ESL xml name changed Changed Definition and Element Name Structured English Immersion or SDAIE xml name changed Replaced by Placeholder 10 Pull Out ESL xml name changed Replaced by Placeholder 11 Inclusionary Support xml name changed Changed Definition and Element Name Pull Out for Individualized Support xml name changed Self Contained Changed Definition 52 May 2010 2011 School Year Changes ELL Screener Data Collection ELL screener data collection will start August 1 of school year 2011 Online Batch Screener data will be collected for LEP and non LEP students Student must be enrolled in your district to provide the Screener data in SIS student can take the screening test prior to start of school School districts receiving a transfer student will be able to rev
25. mmary Report 2010 Assessment Scores Summary 5462010 10 02 am Assessment Home District 99999999909 Selection Criteria None No Science Grade of Test Taken _ Score Warn Below Meet Exceed Total Students 3350 3350 0 0 0 0 3350 0 0 0 0 3350 0 0 0 0 Race Black or African American 03 3310 3310 0 0 0 0 3310 0 0 0 0 3310 0 0 0 0 Race Hispanic 04 28 28 0 0 0 28 0 0 0 28 0 0 0 0 Race Multiracial 06 e 6 0 0 0 6 0 0 0 6 0 0 0 0 Race White 05 6 6 0 0 0 0 6 0 0 0 0 6 0 0 0 0 Gender Male 1655 1655 0 0 0 0 1655 0 0 0 0 1655 0 0 0 0 Gender Female 1695 1695 0 o 0 0 1695 0 0 0 0 1695 o 0 0 0 Homeless 78 78 0 0 0 79 0 0 0 0 79 0 0 0 0 Migrant 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 7 0 0 0 1 0 0 0 7 0 0 0 0 484 484 0 0 0 o 484 0 0 0 oj 424 0 0 0 0 FRL 2857 2857 0 o 0 27 0 0 0 o 2857 0 0 0 0 Century 21 428 428 0 0 0 0 428 0 0 0 oj 42 0 0 0 First Year in U S 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Enrolled Home School On or Before May 1 2937 2937 0 0 0 0 2937 0 0 0 0 2937 0 0 0 0 Enrolled Home District On or Before 1 3054 3054 0 0 0 0 3054 0 0 0 0 3054 0 0 0 0 Grade Of Test Taken 03 593 593 0 o 0 0 593 0 0 0 0 593 0 0 0 0 Grade Of Test Taken 04 627 627 0 0 0 0 67 0 0 0 0 627 0 0 0 o Grade Of Test Taken 05 525 525 0 0 0 oj 55 0 0 0 0 525 0 0 0 0 Grade Of Test Taken 06 538 538 0 0 0 o 53 0 0 0 o 53 0 0 0 0 Grade Of Test Taken 07 487 487
26. nd District Reports e Student Demographics e Student Enrollment e Student ELL e Early Childhood e Student Discipline e Early Childhood Outcomes e Pre K Follow Up e Homeless e Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores Scale Score and Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting Fall Enrollment Counts w Report Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail Summary Detail aE Summary Detail Detail Detail Detail Summary 2010 ELL Data Collection and ACCESS Score ACCESS Scores Report SISHOME 1 5 A Illinois State Bu Student Information System View Assessment Report m Board of Education Login IBM_TEST_4 F Summary Select Test Home Ee ACCESS uuum OISAT Request New SID OPSAE Assessment O IMAGE CO AA Exit Enrollment All Except Access Upload File ONE Reports Request File Help Log Out 29 2010 ELL Data Collection and ACCESS Score Assessment Scores Report Detail Student Information System View ACCESS Assessment Score Detail
27. phone the audio pin number must be typed in correctly before you can talk Troubleshooting If you are disconnected from the Webinar at any time you can click the link that was provided to you in your email or you can re register for the Webinar to gain access If you are listening via phone and close out of the Webinar on your computer you will be disconnected 5 2010 Assessment Scores Corrections Unassigned 6 2010 Assessment Scores Corrections Unassigned ISAT Grades 8 AA Grades 3 8 and 11 PSAE 11 and 12 2010 Assessment Scores Corrections Unassigned Run Assessment Correction Summary Report and verify that all counts are correct including Grades Test to Be Taken etc If any numbers are not correct then run a Detail Report and check for inconsistencies 8 2010 Assessment Scores Corrections Unassigned Verify your student Assessment Correction data Select Summary Report gt Illinois State Board of Education Login IBM TEST 4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File Reports Request File Help Log Out School and District Reports e Student Demographics Student Enrollment Student ELL Early Childhood Student Discipline Early Childhood Outcomes Pre K Follow Up Homeless e Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores
28. school RCDTS cannot end in 92xx New Race Codes LEP Indicator Validations If student took ACCESS the previous school year and a valid score exists with an overall Proficiency level of 4 8 or greater and an overall Literacy Level of 4 2 or greater then LEP indicator must be set to No If student took ACCESS the previous school year and valid score exists with an overall Proficiency level of less than 4 8 or an overall Literacy Level of less than 4 2 then LEP indicator must be set to Yes f no ACCESS score exists from the previous school year LEP indicator can be Yes or No 45 2010 2011 School Year Changes Batch Student Demographic Enrollment File Demographics and Early Childhood File Format Enrollment grade level cannot be updated FTE cannot be updated Home school cannot end in 92xx New Race Codes Placeholder 5 is being replaced by Eligible for the Immigrant Education Program indicator XML schema has changed please refer to SIS File Format document LEP Indicator Validations If student took ACCESS the previous school year and a valid score exists with an overall Proficiency level of 4 8 or greater and an overall Literacy Level of 4 2 or greater then LEP indicator must be set to No If student took ACCESS the previous school year and a valid score exists with an overall Proficiency level of less than 4 8 or an overall Literacy Level of less
29. sessment Correction file Steps for Assigning Student Test Results Step 1 Add or update the unassigned student records found on this report to the Assessment Correction data this can be done via the Assessment Correction online or thru the batch file process Step 2 Overnight the unassigned test results will be linked to the students Assessment Correction data Step 3 Examine the Assessment Scores Report and the Unassigned Test Results Report the next morning 19 2010 Assessment Scores Corrections Unassigned SIS 3 Login IBM TEST 4 Home Search SID Request New SID Assessment Exit Enrollment Upload File Download File orts Request File Help Log Out 20 Reports 27 Ilinois State Board of Education School and District Reports Student Demographics Student Enrollment Student ELL Early Childhood Student Discipline Early Childhood Outcomes Pre K Follow Up Homeless Student Assessment e Assessment Pre ID e Assessment Correction e Assessment Scores Scale Score and Performance Level Only e Assessment Subscores Detailed Scores by Subject Area e Unassigned Test Results Individual Student Reports e Student Assessment Data and Scores e Student Demographics and Enrollment State Reporting e Fall Enrollment Counts Student Information System View Report Summary Summary Summary Summary Summary Summary Summary Summary Summary Summary Summar
30. t was taken P re in No es nis is No Eneolled in Home School On Or Before May 1 is Yes and Enrolled in Home District is No 5 Test Taken is not equal to Assessment Test To Be Taken The grade of the test taken D is different than the assessment correction detail report grade Reasons For Codes 01 through 10 may be applied to any grade 3 8 11 and 12 records Codes 11 12 and 13 may be applied only to grade 12 records Not Testing 9 _ Medically Exempt 02 Homebound Exempt 03 In JailLocked Facility 04 OutofState Country 05 Not Enrolled 06 Not In Valid Grade 07 Transferred Out During Testing 08 Transferred In During Testing 09 Deceased 10 Absent 11 Non Regular Diploma Recipient 12 New to IL Public School in Grade 12 13 ISA Eligible Previous Year Student ID Student Name A B C Berar Cocos 999999999 Test Student One 07 23 2001 03 1 999999999 Test Student Two 04 13 2000 03 Y 1 999999999 Student Three 11 26 2000 ISAT 03 Y 1 Ca 999999999 Test Student Four 02 26 2000 ISAT 03 1 999999009 Test Student Five 02 14 2001 ISAT 03 Y 1 Check for error code 2010 Assessment Scores Corrections Unassigned Do have scores that are not assigned to my students Run an Unassigned Test Results Report The Test Results for the students listed on this report could not be matched to a student in the As
31. than 4 2 then LEP indicator must be set to Yes If no ACCESS score exists from the previous school year LEP indicator can be Yes or No 46 2010 2011 School Year Changes Race and Ethnicity Collection Codes for 2011 School Year 11 Hispanic or Latino A person of Cuban Mexican Puerto Rican South or Central American or other Spanish culture or origin regardless of race 12 American Indian or Alaska Native A person having origins any of the original peoples of North and South America including Central America and who maintains tribal affiliation or community attachment 13 Asian A person having origins any of the original peoples of the Far East Southeast Asia or the Indian subcontinent including for example Cambodia China India Japan Korea Malaysia Pakistan the Philippine Islands Thailand and Vietnam 14 Black or African American A person having origins in any of the black racial groups of Africa 15 Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands 16 White A person having origins in any of the original peoples of Europe the Middle East or North Africa 17 Two or More Races A person having origins in more than one race 47 2010 2011 School Year Changes Exit Student Enrollment Data Element Changes Addition
32. y Summary Summary Detail Detail 2010 Assessment Scores Corrections Unassigned Unassigned Test Results Report ow AE fi main Report 100 pusia 2010 Unassigned Test Results 51512008 9 00 for School District 99_999_9999_9999 Note This report contains students with scores who are not on the Assessment Correction Detail report Steps for Assigning Student Test Results 1 Please add or update the Unassigned Student records found on this report to the Assessment Correction data this can be done wia the Assessment Correction Online or thru the batch process 2 Overnight the Unassigned Test Results will be linked to the Student s Assessment Correction data 3 Please examine the Assessment Score Reports and the Unassigned Test Results report the next morning If you have any question please call the ISE E help desk 217 558 3600 Student ID Student Last Name Student First Name Birth Date Grade Test SIS Home School Testing School 04 09 1999 os ISAT 99999999999999 Smith John 09 22 1999 05 ISAT 99999999999999 Smith John 12 23 1999 05 ISAT 99999999999999 Smith John 04128 1992 05 ISAT 99999999999999 Smith John 01 28 1999 ISAT 99999999999999 Smith John 04031999 05 ISAT 99999999999999 Smith John 01723 1999 99999999999999 Smith John 11 17 1999 05 99999999999999 Smith John 094 999 os ISAT 99999999999999 3998287281 Smith John 0570
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