Shop Keeping Management Software
Contents
1. Purchase From Invoice Details Name Find AddNew Number Invoice Date Due Date ia PUI 39 21 08 2014 21 08 2014 kian Address City State Country Invoice Type W Paid Credit Phone Mobile Email Purchase A C v Product Name Quantity VAT VAT Price CostPrice Sales Price CST CSTPrice Disc DiscValues TotalPrice lt 0 00 Add dh CODE Product Remove Grid Row Payment Mode ao Note clasts CASH ShipingCharge 0 0 0 0 0 reer o PaidAmount 0 Balance 0 0 Category _ SubCategon Size Print ja List Delete X l Save d Close Bo 1 Number Invoice generate automatic Autocode generate format is Alpha Numeric Auto code format depend on client 2 Invoice Dt Fetch the Invoice date from the Date time picker 3 Due Date Fetch the Due date from the Date time picker 4 Invoice Type Checked on invoice type check boxes Which you want to generate Paid or Credit 5 Purchase A C Select Account Group from the drop down list For Account Maintains 6 Customer Name Select Customer Name from the drop down list Desired information automatic come from master table Ex Address Phone No Mail Id City State Country 7 Product Name Select the Product Name from the drop down list For Billing and other tax related and Sale price from the master entry 8 Qty Enter the Qty How much you want to generate billing And Click on Add2. Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 6 FrmCompany_Mst E Name of Company Company Reg No Company Address City Jaipur X H State Rajasthan v H Country India z Pan Number Contact No Land Line Number UserName Password Types Of Company ZipCode Email WebSite TaxName taxt H TaxNo Curent Financial Year Start 21 08 2014 E End 08 06 2013 EM Remarks Limit 255 nh Delete x Save Close H Edit 1 Company Name Enter the Company Name And Press the Tab key 2 Company Reg No Enter the Company Reg No And Press the enter key 3 City and State Select the City from drop down list After the selection of the city state display by default in front of state label 4 Address Give the complete address detail of the Company With Zip and State code 5 Contact No Enter the company Contact number for Communication 6 Landline No Enter the company Landline number for Communication 7 User Name and Password Enter the User Name and Password For Software login 8 Type Of Company Enter the Type of Company information 9 Email Id Enter the communication detail of the Company in the column with the E Mail I D 10 Zip Code Enter the Zip code 11 Website Enter the Company URL for information 12 Tax No Tax Name Enter the Tax No and Tax name of the company 13 Current Year and End Select the date from the Date time picker Year 13 Bu
3. Sno Field Description 1 Sno State Name Show State Name 2 Button Function Edit Edit Button use for Updating the value against the code deletion Delete If Existing State not required in future than you have a facility for 3 4 State Master This State page allow user to define the State Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 11 FrmState_Mst E State Name Save 1 Close 4g Sno Field Description 1 State Name You need to enter the State Name It s Compulsory 2 Button Function Save Save Button use for Saving the Value Close Close Button use Closing the form 3 5 View Country This screen shot show the entire Country list which we have already created by State entry form SrNo CountryName Edit al Delete India Nepal AA ccc BB t PE F XXX X X o e w 3 6 Country Master This Country page allow user to define the Country Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 12 rmCountry_Mst z Country Name Sno Field Description l Country Name You need to enter the Country Name It s Compulsory 2 Button Function Save Save Button use for Saving the Value Close Close Button use Closing the form FrmCountry_Mst z Country Name 3 7 View Category This screen shot show the entire Category list whi
4. 11 Payable Amt Payable amount automatic calculated 12 Vat Per If you want to fix vat per in this control it is possible and it is also editable This facility depend on your need And Vat amount automatic calculated 13 SAT Per If you want to fix SAT per in this control it is possible and it is Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 31 also editable This facility depends on your need And SAT amount automatic calculated 14 Total Amt Payable amount automatic calculated From the above calculation 15 Sale Enquiry If you want to get enquiry from other place you have to check this check box 16 Job Enquiry If you want to get enquiry from other place you have to check this check box 17 Button Function Save Save Button use for Saving the Value Edit Edit Button use for Updating the value against the Room No Delete Delete Button use for removing the unused value Reset Reset Button use for clearing all the controls Close Close Button use Closing the form 7 4 Sale Order Book This book show already created order information You can easily check current status of the order Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 32 SNo Field Description 1 Search Criteria You can filter data Customer and All User wise Button Function Print Get the preview thr
5. AddNew Code Number Jj Invoice Date Due Date DeliveryDate so 10 21 08 2014 421 08 2014 21 08 2014 Address City State Country Phone Mobile Email SALES ENQUERY fil JOB ENQUERY Product Name Quantity VAT VAT Price CostPrice Sales Price CST CSTPrice Disc DiscValues TotalPrice ne m o oo Add A CODE Product Qty Rate CPCode SPCode VatPer VatPrice CSTPer ut Remove Grid Row Print jal List Delete x Save d Close 1 Number Invoice generate automatic Autocode generate format is Alpha Numeric Auto code format depend on client 2 Invoice Dt Fetch the Invoice date from the Date time picker 3 Due Date Fetch the Due date from the Date time picker 4 Sale Person Select the Sales Person Name from the drop down list 5 Sale A C Select Account Group from the drop down list For Account Maintains 6 Customer Name Select Customer Name from the drop down list Desired information automatic come from master table Ex Address Phone No Mail Id City State Country 7 Product Name Select the Product Name from the drop down list For Billing and other tax related and Sale price from the master entry 8 Qty Enter the Qty How much you want to generate billing And Click on Add Button 9 Total Amt Total Amount automatic calculated from the grid view total row 10 Discount Amt If you want to give any discount to user you can enter the amount
6. need to select the payment receipt mode and specify the affected account You do not need to remember and specify the debit credit aspect for the affected accounts Thus this reduces the burden in such a way that you only need to know whether the voucher you are entering is a Payment or Receipt voucher Let us understand with the help of the above example Payment is due from many customers and the garment manufacturer receives the payment from all in cash in one go In such a case the selected Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 50 mode of receipt will be cash while the affected accounts will be the customer accounts We can represent the transaction in the form of a journal entry given here Receipt Mode Cash Account Garments India Customer Fashion Today Customer gt In This Voucher the Sum of Debit Amount is equal to the Sum of Credit Amount gt In Cash Receipt Voucher Cash Subgroup and Cash Ledger Pick Automatically Client Need 1 3 2 Journal Voucher You can enter the Journal voucher for the transactions that you cannot categorize as Sale Purchase Payment or Receipt For example Smart Clothing a garment manufacturer will record the depreciation charge on fixed assets as a Journal transaction 1 3 3 Debit Note Debit Note is adocument for a debit to be raised against a party for reasons other than the invoice sent to the party For example Smart Clothing company has sold goods w
7. Button 9 Total Amt Total Amount automatic calculated from the grid view total row 10 Shipping Charges If you want Add any shipping Charges you can enter the amount Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 37 11 Net Amt Payable amount automatic calculated 12 Paid Amt If any amount already paid by company than entre the desired amt 13 Vat Per If you want to fix vat per in this control it is possible and it is also editable This facility depend on your need And Vat amount automatic calculated 14 CST Per If you want to fix CST per in this control it is possible and it is also editable This facility depends on your need And CST amount automatic calculated 15 Total Amt Payable amount automatic calculated From the above calculation 16 Sale Enquiry If you want to get enquiry from other place you have to check this check box 17 Job Enquiry If you want to get enquiry from other place you have to check this check box 18 Button Function Save Save Button use for Saving the Value Edit Edit Button use for Updating the value against the Room No Delete Delete Button use for removing the unused value Reset Reset Button use for clearing all the controls Close Close Button use Closing the form 8 2 Purchase Invoice List This List show already created Purchase invoice information Nicole Infosoft P Ltd Milap Naga
8. DiscValues TotalPrice B 0 CODE Product it VAT CST Disc Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 28 1 Number Invoice generate automatic Autocode generate format is Alpha Numeric Auto code format depend on client 2 Invoice Dt Fetch the Invoice date from the Date time picker 3 Due Date Fetch the Due date from the Date time picker 4 Sale Person Select the Sales Person Name from the drop down list 5 Sale A C Select Account Group from the drop down list For Account Maintains 6 Customer Name Select Customer Name from the drop down list Desired information automatic come from master table Ex Address Phone No Mail Id City State Country 7 Product Name Select the Product Name from the drop down list For Billing and other tax related and Sale price from the master entry 8 Qty Enter the Qty How much you want to generate billing And Click on Add Button 9 Total Amt Total Amount automatic calculated from the grid view total row 10 Discount Amt If you want to give any discount to user you can enter the amount 11 Payable Amt Payable amount automatic calculated 12 Vat Per If you want to fix vat per in this control it is possible and it is also editable This facility depend on your need And Vat amount automatic calculated 13 SAT Per If you want to fix SAT per in this contro
9. Liabilities Account Group maintains the accounts for the current liabilities of the company Current liabilities are those liabilities that are payable in a short term within one year For example creditors bank overdrafts bills payable and short term loans are current liabilities The secondary Account Groups under Current Liabilities Account Group are e Duties amp Taxes Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 42 e Provisions Expenses Payable e Sundry Creditors 1 1 13 Duties amp Taxes Under this Account Group you can create accounts for all the tax related accounts such as Excise Duty Sales Tax and so on 1 1 14 Provisions Expenses Payable Under this Account Group you can create accounts for provisions made or payable expenses For example you can create accounts for Provision for Salary Telephone charges Electricity charges and so on By default here creates an account Salary amp Bonus Payable 1 1 15 Sundry Creditors Under this Account Group you can create accounts of creditors of the company A creditor is a person or business concern to which a business concern owes money 1 1 16 Fixed Assets Fixed Assets Account Group maintains the accounts for the fixed assets of the company Fixed Assets are assets purchased for the purpose of operating the business and not for resale For example land building machinery furniture and car 1 1 17 Investments Investments Ac
10. cut key 5 2 Vendor Search This Screen use for already existing software searching Page 18 a NamewiseVendor Vendor Name MobileNo X Pan Card No om BE Bussiness Category ContactNo Sno Field Description 1 Searching Creteria You can search Vendor with different diffent criteria Ex Vendor Code Name DOB and Contact No Email Id Etc Through this criteria you can get desired data according to criteria Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 19 5 3 View Vendor This Screen use for already existing Vendor information Bussiness Category Address ContactNo Email AMA Sector 44 Noida 434442424 aaa gmail com da Buss _Type wefawe 45634563 sd gmail com Buss_Type malviye nagar jai 8549456498 rehul gmail com BBB B B ABC SSS 6 Product This is a user manual for Product Section This manual describes each screen description of the fields on the screen and actions available to the use for Product creation Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 20 6 1 Add Product This Screen shot through we can enter n number of Product Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 21 E all AddProduct Product Details Code 111 Description aaa Category Other Sub Category Sari
11. enquiry from other place you have to check this check box 21 Customer Ref No Enter the customer Ref no if any 22 Mode of Transport Enter the Mode of transport 23 Button Function Save Save Button use for Saving the Value Edit Edit Button use for Updating the value against the Room No Delete Delete Button use for removing the unused value Reset Reset Button use for clearing all the controls Close Close Button use Closing the form 8 Purchase This is a user manual for Purchase Section This manual describes each screen description of the fields on the screen and actions available to the use for Purchase creation Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 35 File View Master Customer Vendor Product Sales Purchase Account Exit Create Purchase Invoice Purchase Invoice List kadke Customer lt s Invoices View Customer Aga Customer Find Customer Suppliers Detail Add Suppliers View Suppliers All Suppliers Search Suppliers Product Details Add Product Product List Create CashMemo Search Cash Invoice Stock Management Acounts Add Acount Heads Voucher Entry Ledger Triel Balance P amp L Account lt JEROME 8 1 Create Purchase Invoice 10 22 AM 25 08 2014 Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 36 ad Purchaselnvoice
12. the record Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 26 6 5 Item Stock Management This list through you can check stock SNo Field Description 1 Search Criteria You can filter data Product Name and product id wise Button Function Print Get the preview through this button Close Through this button you can exit from this form 7 Sale This is a user manual for Sale Section This manual describes each screen description of the fields on the screen and actions available to the use for Order and Invoice creation Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 27 Quotation Sales Order Delivery Challan lt Customer Aga Customer z View Customer Find Customer Suppliers Detail ES Add Suppliers View Suppliers All Suppliers Search Suppliers Product Details 2 Add Product Product List Create CashMemo Search Cash Invoice Stock Management Acounts R Add Acount Heads Voucher Entry Ledger Triel Balance P amp L Account a e eg POM 25 08 2014 7 1 Create Quotation Customer Details Name ee Code Number Invoice Date Due Date at io 21 08 2014 fi 21 08 2014 Address Date City State Country 21 08 2014 Phone Mobile Email Product Name Quantity yAT VAT Price Cost Price Sales Price CST CSTPrice Disc
13. Clothing creates four sub groups SC North India SC South India SC East India and SC West India These groups are created under the Sundry Creditors Account Group A Ledger is a summarized record of various transactions pertaining to a particular account head It is commonly referred to as a Ledger Account All the transactions pertaining to a particular Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 46 account head are recorded under one Ledger For example all the transactions of cash payments and cash receipts are recorded under the Cash Ledger e g Need of Ledgers Companies that need to maintain the books of accounts according to the Company Act as well as Income Tax Act need to enable the Company s Act Depreciation feature The need for this feature arises on two counts Firstly there is a requirement that depreciation should be charged in the books of accounts according the Company s Act Secondly depreciation according to the Income Tax Act should be reflected in the books of account for tax calculation purpose Let us understand with the help of an example There is a fixed asset worth Rs 100 000 According to the Company Act depreciation is Rs 20 000 while according to the Income Tax Act depreciation is Rs 25 000 Now in the books of account journal entry for depreciation of Rs 20 000 will be entered According to the Income Tax Act depreciation of Rs 25 000 will be reflected in the Balance Shee
14. Loans amp Advances e Securities amp Deposits e Stock in Hand e Sundry Debtors Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 41 1 1 6 Bank Account Under this Account Group Current Accounts Saving Accounts and other Bank Accounts can be opened 1 1 7 Cash in Hand Under this Account Group creates a pre defined account Cash account You can open other accounts such as Petty Cash account under this Account Group 1 1 8 Loans amp Advances Assets Under this Account Group you can create accounts for the advances or loans extended to parties or customers For example you can create accounts for Advances against salaries or Advances for purchase of Fixed Assets 1 1 9 Securities amp Deposits Assets Under this Account Group you can create accounts for deposits or securities with external parties For example you can create accounts for deposits such as Fixed Deposit Rental deposits Deposits with Telecom Electricity department and so on 1 1 10 Stock in Hand Under this Account Group You can creates a pre defined account Stock account You can open other accounts such as Raw Material Stock Work in Progress Stock Finished Goods Stock and so on under this group 1 1 11 Sundry Debtors Under this Account Group you can create accounts of debtors of the company A debtor is a person or business concern that owes money to another business concern 1 1 12 Current Liabilities Current
15. Product Group ryryr Product Unit ABC Product Size bhhh Other Details ffsfsf Location VAT Code 300 SSSSSS Taxable Yes VAT 10 Account For Product Wise Posting JobDescription Sales Sales Account Other v Purchage Purchage Sari Account ryryr pana CLOSING STOCK ABC bhhh Add New Records pe Edit Records 300 CST 2 Save Records Discount 22 Per Unit ASSd z Update Stock Stock Level Close In Stock 510804 In Stock 510804 Value 1 Code Item Code generate automatic Autocode generate format is Numeric Auto code format depend on client 2 Description Enter the Item Name in this Description Field It is Compulsory 3 Category Select Category from the drop down list Ex Other Readymade 4 Sub Category Select Subcategory from the drop down list Ex Sari Suit Shirt 5 Product Unit Select the Unit from the dropdown list according to product 6 Product Size Select the Product Size from the dropdown list according to product 7 Other Details Enter the Other details if Required 8 Location Select the Product Location from the dropdown list according to product dispatching 9 Vat Code Select the Vat Code from the dropdown list according to government Rule 10 Sale Price Enter sale price in this column For Billing 11 Taxable Checked the taxable check box if particular product is taxable 12 VAT Enter the vat percent in this c
16. SOFTWARE GUIDE About Shop Keeping Software Management Shop Keeping Software_is very well designed and all forms are so carefully designed with the help of Expert to ensure the Industry Standards in the SHOP KEEPING SOFTWARE as well as User Friendly Design to Quick and Easy Entry All forms have various autos fill methods so that you have to enter the necessary data only no repeated data entry Easy and Quicker Purchase entry Sale orders Entry Sale Delivery Challan Customer and Item Entry You can view the You can view GRID VIEW as well as Crystal view Why Shop Keeping Management Required Shop Keeping Management system is very important software for Retail industry Every Retail Software has a large amount of information This program comes with group of application that manage the application the Different services and reduce time and money It is built around the following fundamental Concepts e Effective Customer Management e Effective Purchase Management e Effective Sale Management e Effective Employee Management e Effective Stock Management e Effective Account Management This makes application very effective for business It Creates very efficient approach to manage all business clients details as well as all hotel staff IMI ADVANTAGES OF HOTEL MANAGEMENT SYSTEM The main reason for success of Shop keeping management software is their user friendliness with interesting and uncomplicated Graphic U
17. Shop August 25 Keeping Management 2 QO 1 4 Software Shop keeping Management software is a system that provides us to reserving rooms checking whether the rooms are vacant are or not etc by using online browsing This system is very useful to all especially for business people For Business people they don t have sufficient time for these then they can use these type of online Hotel Management Systems By this project we will reduce the faults in bills of their expenditure and decrease time of delay to give the bills to the customers We can also save the bills of the customer By this project we can also include all the taxes on the bills according to their expenditures It has a scope to reduce the errors in SM S making the bills Computerized bill can be printed within fraction of seconds Online ordering of Booking is possible by using this software This Project is based on Net In the source code we can use go to statements switch cases and if statements also we used in this project If anyone wants to book the room for few days then they can specify the specific number by seeing the types of rooms we have The bill of this online booking is based on the type of room they can select is displayed Then at last the bill amount is displayed by the customer s name Address along with date and the number of rooms booked Reference Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 1 II SHOP KEEPING MANAGEMENT
18. ch we have already created by Category entry form FrmviewCategory E SrNo Category Edit Delete 2 Other x 3 8 Category Master This Category page allow user to define the Category Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 13 FrmCategory_Mst z Category Save Close g Sno Field Description 1 Category Name You need to enter the Category Name It s Compulsory 2 Button Function Save Save Button use for Saving the Value Close Close Button use Closing the form 3 9 Unit Master This Category page allow user to define the Category Sno Field Description 1 Unit Name You need to enter the Unit Name It s Compulsory 2 Button Function Save Save Button use for Saving the Value Close Close Button use Closing the form 4 Customer This is a user manual for Customer Section This manual describes each screen description of the fields on the screen and actions available to the user Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 14 4 1 Add Customer This Screen use for Creation of Customer rmCustomer_Mst Customer Details Phone Email Customer Code 90031 Contact he Customer Name Customer Type Genral v Email Business Name Fax Address Terms City Jaipur Credit Limit 0 State Raja
19. count Group maintains the accounts for the investments made by the company For example you can create accounts for investments of the company in shares bonds or securities of other companies 1 1 18 Loans Liability Loans Liability Account Group maintains accounts for the loans or advances taken by the company from outside agencies For example if the company has taken a loan from a bank then the company can open a Loan account under this group The secondary Account Groups under Loans Liability Account Group are e Bank O D Account Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 43 e Secured Loans e Unsecured Loans 1 1 19 Bank O D Account Under this Account Group you can create account for all the overdraft accounts with bank such as Cash Credit Limit Bill Discounting and so on 1 1 20 Secured Loans Under this Account Group you can create accounts for all the secured loans taken by the company Secured loans are those loans against which some kind of collateral security has been deposited with the bank or a financial institution Collateral security can be in the form of equipment real estate marketable securities or certificates of deposits 1 1 21 Unsecured Loans Under this Account Group you can create accounts for all the unsecured loans taken by the company Unsecured loans are those loans against which no security has been deposited with the giver of the loan Generally such loans ar
20. d s number 21 Button Function Reset Reset Button use for clearing all the controls Its short cut key Save Save Button use for Saving the Value Its short cut key Update Update Button use for Updating the value against the code Its short cut key Delete Delete Button use for removing the unused value Its short cut key Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 15 Print Print Button use for display the preview of the data Its short cut key Close Close Button use Closing the form Its short cut key 4 2 Customer Search FrmCustomerSearch Searching Criteria Customer Code Contact No Email This Screen use for already existing software searching Customer Name X DOB Ei MM dd yyyy Bussiness Name Bussiness Address ContactNo Sno Field Description 1 Searching Creteria You can search customer with different diffent criteria Ex Customer Code Name DOB and Contact No Email Id Etc Through this criteria you can get desired data according to criteria Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 16 4 3 View Customer This Screen use for already existing customer information FrmViewCustomer E SrNo Code Name Type Bussiness Address ContactNo DOB Email Discount Edt 00027 fododt Genedl v lo i 2 00028 gdgfdo Gord lo 3 lomas tododo Genral 71 lo 4 00030 dfggdgd Genral fodd dg
21. dgdg 4546456 11 32 3445 ap gmailcom 343 5 0026 Kushal Geral 19022014 lo 6 0001 AA Genral 18 02 2014 jo 7 00020 BB Genel 18 Feb 14 lo a 00021 cc Genel 180214 lo 9 00022 DD 1802 2014 lo 10 Joos EE Geral 18022014 lo 1 00024 FF Geral 18 Feb 14 lo 2 00025 GG Genl 1 amp Feb 14 lo 7 m m 5 Vendor This is a user manual for Vendor Section This manual describes each screen description of the fields on the screen and actions available to the user 5 1 Add Vendor This Screen use for Creation of Vendor FrmVendor_Mst Vendor Details Business Name Business Type Person Name Address City State Rajasthan Country India Zip Code Tax Name tax1 Special Notes PanCard No X Tax No 4 E3 4 3 3 3 Phone Email Phone No Mobile No Fax Email Terms Credit Limit 0 Due Days 0 Tax Number Details CST No VAT No em J1 cose AA Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 17 1 Code All parties code is auto generated Auto code format is 0001 2 Name You need to enter the Name of the Vendor 3 Customer Type You need to select the Vendor Type from the drop down list 4 Business Name You need to enter the Business Name of the Vendor 5 Address You need to enter the address for communication and dispatching the item 6 Country You n
22. e Income and Expenditure as on a certain date It depicts what the business owes and what it owns on a certain date It is prepared from the accounts listed in the Trial Balance The balances of the accounts are grouped as Expenditure and Income and are arranged in a proper manner in the Balance Sheet Further the net profit or net loss calculated in the Profit amp Loss account is posted in the Balance Sheet ag ProfitLossAcc elles Select Pattem From 04 07 2012 By To 07 07 2012 By Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 53 1 5 2 1 6 Ledger Status Ledger Status report displays account wise information relating to all the transactions of the organization sequentially for a specified date range ag Lagder ole Select Pattem From 04 07 2012 v To 04 07 2012 B C E gt We can show the Ledger of Particular Ledger Account or All Ledger Account gt We can go to the Voucher directly from Ledger Status Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 54 1 7 Trail Balance Trial Balance is a statement prepared to check arithmetic accuracy of the accounting records It shows the debit and credit balances of the accounts in two different columns Matching of the Debit and Credit balances indicates arithmetic accuracy of the records It summarizes the account information in a tabular format There are 3 Ways to Find the Trial Bala
23. e given by outside parties such as directors or partners 1 1 22 Pre Operative Expenses Pre Operative Expenses Account Group maintains the accounts for the expenses incurred for bringing a company or business into existence These expenses are also known as preliminary expenses For example expenses incurred for floating a company or obtaining a license are preliminary expenses Such expenses are capitalized and each year a proportionate amount is written off to the Profit amp Loss Account 1 1 23 Profit amp Loss Profit amp Loss Account Group is like a reserved group 1 1 24 Revenue Accounts Revenue Accounts Account Groups maintains the revenue accounts that affect the profit or loss of the business Revenue accounts are those that are included in the Profit amp Loss Account and Trading Account of the company For example telephone expenses discount received and so on Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 44 The secondary Account Groups under Revenue Accounts Account Group are e Expenses Direct Mfg e Expenses Indirect Admn e Income Direct Opr e Income Indirect e Purchase e Sale 1 1 25 Expenses Direct Mfg Under this Account Group you can create accounts for direct expenses Direct expenses refer to those expenses that are incurred on the goods purchased till they are brought to the place of business for sale For example carriage or freight inwards manufacturin
24. e go In such a case the selected mode of payment will be cash while the affected accounts will be the supplier accounts We can represent the transaction in the form of a journal entry given here Payment Mode Cash Account C Supplier D Supplier In This Voucher the Sum of Debit Amount is equal to the Sum of Credit Amount In Payment by Cash Voucher Cash Subgroup and Cash Ledger Pick Automatically Client Need 1 3 1 Receipt Voucher You can enter the Receipt transactions for the money received in either cash Receipt or Bank Receipt from your customers suppliers Before we discuss the Receipt voucher let us discuss the two methods in which the receipt details can be entered The two methods are Double Entry System In this system you need to enter a Payment Receipt voucher in the traditional way In other words you need to specify atheist two accounts and the debit credit aspect of the accounts Thus you need to remember the debit credit aspect of the transaction Let us understand with the help of an example Payment is due from many customers and the garment manufacturer receives the payment from all in cash in one go In such a case the customer accounts will be credited while the cash account will be debited We can represent the transaction in the form of a journal entry given here Dr Cash Cr S Customer Cr F Customer Single Entry System In this system while entering a Payment Receipt voucher you only
25. eed to select the Country from the drop down list 7 State You need to select the State from the drop down list 8 City You need to select the City from the drop down list 9 Zip Code Enter the particular field s value It s should be 6 digit 10 DOB Set the DOB of the Customer 11 Marriage Day Set the Marriage of the Customer 12 Banker You need to Enter Banker Name for Transaction 13 Transporter You need to Enter Transporter Name for Transport communication 14 Contact No Mobile You need to enter the phone no and mobile number for communication 15 Email Id You need to enter the email id for communication 16 Fax You need to enter the Fax id for communication 17 Credit Limit Enter the credit limit for financial transaction Validation 18 Due Days Enter the Due Days for financial transaction Validation 19 Discount Set the Standard discount for a customer 19 CST VAT No Feed the particular field s number 21 Button Function Reset Reset Button use for clearing all the controls Its short cut key Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Save Save Button use for Saving the Value Its short cut key Update Update Button use for Updating the value against the code Its short cut key Delete Delete Button use for removing the unused value Its short cut key Print Print Button use for display the preview of the data Its short cut key Close Close Button use Closing the form Its short
26. ents FrmLogin ed Smart Capita General Shopkeeper FE Loon roen n a os POWERED BY Important Note If you want to customize this software according to your organization or any technical help please contact us at 91 9950004343 0141 4110653 or email info smartcapita com Sno Field Description l UserName You need to enter the Username It s Compulsory 2 Password You need to enter the Password It s Compulsory 3 Company Select Company from the dropdown list 4 Button Function Login Login Button use for Login Software This button checks this user name and password valid or not and also checks some other condition for security purpose Exit Exit button use for exit from the form Create Company Direct Link for Company creation If required Hotel or Company does not exist than firstly uses have to create company Delete If Existing company will not required in future than you have a facility for company deletion Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 5 Existing Company If user want to see existing company information than user also have a facility for viewing information 2 ViewCompany This screen shot show the entire Company list which we have already created by Company form FrmViewCompany SrNo CompanyName Address Company Master This Company page allow user to define the Company defination
27. g wages power and fuel factory lighting and factory rent and rates and so on These are also known as manufacturing expenses 1 1 26 Expenses Indirect Under this Account Group you can create accounts for indirect expenses Indirect expenses are those expenses that are incurred for carrying on the day to day business For example rent salaries and so on The indirect expenses can be further classified as e Selling amp Distribution Expenses e Administrative and Office Management Expenses e Financial Expenses 1 1 27 Income Direct Under this Account Group you can create accounts for direct income Direct incomes is the return on work done or return on investments You can create accounts for non sales revenue such as Professional Service Fees License Fee Legal Service and Consultancy Fee and so on 1 1 28 Income Indirect Under this Account Group you can create accounts for indirect income Indirect income refers to the income that arises from non trading activities For example interest on fixed deposits is indirect income Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 45 1 1 29 Purchase Under this Account Group you can create accounts for recording the purchasing activities of the business The term Purchases refers to inventory purchased by the business concern Purchases include both cash and credit purchase of inventory Inventory refers to the goods purchased for resale or f
28. he screen and actions available to the user Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 9 Adt modet Predett ust Create Cashtemo Search Cash iretice Dre Merazerment Acounts a AGS Acsurt neos Vowcher Entry 3 1 View City Master This screen shot show the entire city list which we have already created by Company form FrmViewCity_Mst SrNo CityName Delhi Bulandshahr Dadri aa BB XX X X X X Sno Field Description 1 Sno CityName Rent Show City Name 2 Button Function Edit Edit Button use for Updating the value against the code Delete If Existing Category not required in future than you have a facility for Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 10 deletion 3 2 City Master This City page allow user to define the City FrmCity_Mst 3 City Name Save 4 Close 1 Sno Field Description 1 City Name You need to enter the City Name It s Compulsory 2 Button Function Save Save Button use for Saving the Value Close Close Button use Closing the form 3 3 View State This screen shot show the entire State list which we have already created by State entry form FrmViewState z SrNo StateName Edit Delete 2 N Rajasthan x 2 Uttar Pradesh x 3 Panjab x 4 AA x 5 cc x 6 DD Xx
29. i India 110059 Page 24 10 Discount Amt If you want to give any discount to user you can enter the amount 11 Payable Amt Payable amount automatic calculated 12 Vat Per If you want to fix vat per in this control it is possible and it is also editable This facility depend on your need And Vat amount automatic calculated 13 SAT Per If you want to fix SAT per in this control it is possible and it is also editable This facility depends on your need And SAT amount automatic calculated 14 Net Payable Amt Payable amount automatic calculated From the above calculation 15 Button Function Save Save Button use for Saving the Value Edit Edit Button use for Updating the value against the Room No Delete Delete Button use for removing the unused value Reset Reset Button use for clearing all the controls Close Close Button use Closing the form 6 4 Cash Memo List This list show already created cash memo list Through this form you can update the delete existing record Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 25 04 08 2014 12 0 04 08 2014 12 0 18 07 2012 12 0 04 10 2012 12 0 12 02 2014 12 0 SNo Field Description 1 Search Criteria You can filter data invoice date Customer All Unit wise Button Function Through this form you can edit and delete
30. ia 110059 Page 40 gt When we make the Account Group in accounts then we have to select a Nature 1 1 2 Classification of Account Groups Pre defined Account Groups are classified in primarily two categories e Primary These Account Groups represent the top most level in the hierarchy of Account Groups e Secondary Sub Group These Accounts Groups are grouped under the Primary Groups For example Cash in Hand is a secondary group under the Current Assets Primary Group This Type Group also Known as Sub Group Let us discuss each Account Group in detail 1 1 3 Capital Account Capital Account Group maintains the capital accounts and the reserves accounts for the company Some examples of the accounts that can be opened under this Account Group are Share Capital Account Partner s Capital Accounts Proprietor s Capital Account and so on The secondary Account Group under Capital Account Group is Reserves amp Surplus 1 1 4 Reserves amp Surplus Under this Account Group accounts such as General Reserve Reserve Fund can be opened 1 1 5 Current Assets Current Assets Account Group maintains the accounts for the current assets of the company Current Assets are those that are kept for a short term for converting into cash or for resale For example unsold goods cash at bank and cash in hand are current assets The secondary Account Groups under Current Assets Account Group are e Bank Account e Cash in Hand e
31. l it is possible and it is also editable This facility depends on your need And SAT amount automatic calculated 14 Total Amt Payable amount automatic calculated From the above calculation 15 Sale Enquiry If you want to get enquiry from other place you have to check this check box 16 Job Enquiry If you want to get enquiry from other place you have to check this check box 17 Button Function Save Save Button use for Saving the Value Edit Edit Button use for Updating the value against the Room No Delete Delete Button use for removing the unused value Reset Reset Button use for clearing all the controls Close Close Button use Closing the form Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 29 7 2 Quotation List This screen show already created quotation list Customer Ref QUOTE_NO Date DueDate Customer Ref Date 1 demo ama 20 06 2012 11 3 20 06 2012 11 3 atat 20706 2012 11 3 2 diggdod fams 05 08 2014 12 0 05 08 2014 12 0 05708 2014 12 0 SNo Field Description 1 Search Criteria You can filter data Customer and All User wise Button Function Print Get the preview through this button Close Through this button you can exit from this form Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 30 7 3 Create Sale Order a SalesOrder koba Customer Details Name Eind
32. nce 1 Group Wise Trial Balance 2 Sub Group Wise Trial Balance 3 Ledger Wise Trial Balance Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 55 1 Group Wise Trial Balance In this Menu We find the Trial Balance of All Groups Or Particular Group In This Option We can reach From Group Wise Trial Balance to Voucher Entry Point 2 Sub Group Wise Trial Balance In this Menu We find the Trial Balance of All Sub Groups Or Particular Sub Group In This Option We can reach From Sub Group Wise Trial Balance to Voucher Entry Point 3 Ledger Wise Trial Balance In this Menu We find the Trial Balance of All Ledgers Accounts Or Particular Ledger Account In This Option We can direct reach From Ledger Account to Voucher Entry Point Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 56
33. nk by your organization company to your suppliers customers Before we discuss the Payment voucher let us discuss the two methods in which the payment details can be entered The two methods are Double Entry System In this system you need to enter a Payment Receipt voucher in the traditional way In other words you need to specify at least two accounts and the debit credit aspect of the accounts Thus you need to remember the debit credit aspect of the transaction Let us understand with the help of an example Payment is due to many suppliers and the garment manufacturer makes the payment to allin cash in one go In such a case the supplier accounts will be debited while the cash account will be credited We can represent the transaction in the form of a journal entry given here Dr A Supplier Dr B Supplier Cr Cash Account Single Entry System In this system while entering a Payment Receipt voucher you only need to select the payment receipt mode and specify the affected account You do not need to remember and specify the debit credit aspect for the affected accounts Thus this reduces the burden in such a way that you only need to know whether the voucher you are entering is a Payment or Receipt voucher Let us understand with the help of the above example Payment is due to many Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 49 suppliers and the garment manufacturer makes the payment to all in cash in on
34. obile Invoice Date a CR 102 21 08 2014 21 08 2014 G M Sales Person v Sales A C X Country Email Product Name Quantity VAT VAT Price Sales Price CST CSTPrice Disc DiscValues TotalPrice X CODE Product Note 1 Invoice No 0 0 Add dh SPCode 4 l Remove Grid Row Payment Mode TotalAmount 0 CHEQUE CASH 0 0 0 0 ShipingCharge 0 NetAmount 0 PaidAmount 0 Balance 0 0 Print List Delete x Save fd Close Be Invoice generate automatic Autocode generate format is Alpha Numeric Auto code format depend on client Invoice Dt Fetch the Invoice date from the Date time picker Due Date Fetch the Due date from the Date time picker Sale Person Select the Sales Person Name from the drop down list Ay eT TS Sale A C Select Account Group from the drop down list For Account Maintains 6 Customer Name Select Customer Name from the drop down list Desired information automatic come from master table Ex Address Phone No Mail Id City State Country 7 Product Name Select the Product Name from the drop down list For Billing and other tax related and Sale price from the master entry 8 Qty Enter the Qty How much you want to generate billing And Click on Add Button 9 Total Amt Total Amount automatic calculated from the grid view total row Nicole Infosoft P Ltd Milap Nagar New Delh
35. olumn 13 CST Enter the CST percent in this column Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 22 14 Discount Enter the Discount percent in this column Discount automatic fetch on the time of billing 15 Per unit Enter the per unit for discount applicability Account for Product wise testing 16 Sale Account Select Account Group from the drop down list For Account Maintains 17 Purchase Account Select Account Group from the drop down list For Account Maintains 18 Stock Account Select Account Group from the drop down list For Account Maintains 19 Button Function Save Save Button use for Saving the Value Edit Edit Button use for Updating the value against the Room No Delete Delete Button use for removing the unused value Reset Reset Button use for clearing all the controls Close Close Button use Closing the form 6 2 Product List It will show all product list Along with Other Information So that waiter can easily maintain their food details ssssss ssssss Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 23 6 3 Cash Memo This screen use for retail billing generation a9 CashMemo Customer Details kaba Cash Memo Details Name Find AddNew Code Invoice No Challan No Address City State Phone M
36. or producing the finished products for sale 1 1 30 Sale Under this Account Group you can create accounts for recording the sale of goods for the purpose of business The term Sale includes both cash and credit sale of goods 1 1 31 Suspense Account Suspense Account Account Group maintains accounts that are used to track the money paid or received where the nature of transaction cannot be ascertained For example if there is a difference in the totals of the Trial Balance then the difference is transferred to the suspense account in case the error cannot be located As and when the error is located the suspense account is closed by transferring the amount to the proper account If the suspense account cannot be closed then it is displayed in the Balance Sheet If the balance of suspense account is debit it will appear on the asset side otherwise it will appear on the liability side 1 2 Importance of Classifying Account Groups The flexibility of creating sub groups under the groups according to your requirements helps in organizing large number of accounts in a systematic manner This in turn enhances the information system in the organisation Let us understand with the help of an example Smart Clothing Company is a garment manufacturer The company has a wide network of suppliers of raw material spread across the country Now the company wants to classify the suppliers based on their geographical location For this purpose Smart
37. orth Rs 10 000 to Garment India Later on it discover that the goods were actually worth Rs 11 000 Hence the company will raise a Debit Note for the Garment India company for the amount that is receivable from them 1 3 4 Credit Note Credit Note is a document for a credit to be raised for a party for reasons other than the bill already received from that party For example Smart Clothing decided to give additional trade discount of Rs 5 000 to its customer Garments India For this purpose it will raise a credit note for Garments India for the discount amount Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 51 1 4 Balance Sheet Balance Sheet is a financial statement depicting the financial position of the business by listing the assets and liabilities as on a certain date It depicts what the business owes and what it owns on a certain date It is prepared from the accounts listed in the Trial Balance The balances of the accounts are grouped as assets and liabilities and are arranged in a proper manner in the Balance Sheet Further the net profit or net loss calculated in the Profit amp Loss account is posted in the Balance Sheet a FinalBalanceSheet folie Select Pattern From 04 07 2012 g7 To 07 07 2012 Oy 1 5 1 Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 52 1 5 Profit And Loss P L is a financial statement depicting the financial position of the business by listing th
38. ory of customers and send reminder messages for product promotions delivery Scheduled reminders amp personalized contact manager Leader Creation Balance Sheet P L Account Trail Balance V Module Details With Structure Overview The following is conceptual view of how the main components of the software will fit together It Only shows the major functions and processes Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 3 CLII III T a j _ VI UI UX and Graphic Design Considerations 1 1 UI UX Focus needs to be on smplicity Intuitive interaction and seamless work flows The attached snap shot Are used to visualize the software concept not to pre empt the UI UX The Developer will have flexibility in this area 1 2 Graphic Design Flat design approch using simple clean fun and friendly colors Nothing too bright Needs to appeal to a board demographic Use as the guiding inspiration 1 3 Technical Considerations 1 3 1 Development Platform 1 3 2 Programming Language e C with Net framework 1 4 Database e Ms Access 1 5 Privacy and Security Privacy of user data and security of their accounts is paramount Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 4 VII Component And Processes 1 Landing Screen The landing page is the first exposure of CRM Software a potential user will have It must be simple eye catching and have the following compon
39. ough this button Close Through this button you can exit from this form 7 5 Create Deliverer Challan Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 33 a9 ChallanDelivery Phone Customer Details Mobile Product Name Quantity VAT VAT Price Cost Price Sales Price CST CSTPrice Disc DiscValues TotalPrice Name G hallan No Challan Date S O No S O Date i Ge GEES Code 21 08 2014 fso 20 06 2012 eras Rev Date LR Date City State Country 21 08 2014 21 08 2014 Email Customer Ref No Mode Of Transport SALES ENQUERY JOB ENQUERY M 00 Add iE CODE Product Unit Qty Rate CPCode SPCode VatPer VatPrice CSTPer CST 104 AA demo 350 Remove Gid Row BillMade Bill No Print ja List gh Delete x Save Close H 1 Challan No Challan generate automatic Autocode generate format is Alpha Numeric Auto code format depend on client 2 Challan Dt Fetch the Challan date from the Date time picker 3 Due Date Fetch the Due date from the Date time picker 4 SO No Select the SO no from the List box which you want to generate invoice against this SO No and SO Date automatically came from Order entry 5 Rev No Rev No generate automatic Autocode generate format is Alpha Numeric Auto code format depend on client 6 Rev Dt Fetch the Invoice date from the Date time picker 7 LR No Feed the LR No in this con
40. r New Delhi India 110059 Page 38 a9 PurchaselnvoiceList c fuze Select Pattem For Listing O InvoiceDate Vendor Alllist SN InvoiceNo InvoiceDate TotalAmount PaidAmount Balance SupplierName Edit Delete s gt 1 30 07 2014 12 0 604 0 604 2 x 2 PUI 10 30 07 2014 12 0 294 0 294 Z XxX 3 PUI 30 07 2014 12 0 7453 0 7453 x 4 PUL 13 30 07 2014 12 0 612 0 612 x z PUI 15 30 07 2014 12 0 3 0 3 x PUI 17 30 07 2014 12 0 48 0 48 z x 7 PUI 18 31 07 2014 12 0 40 0 40 x E 8 PUI 18 31 07 2014 12 0 40 0 40 2 Xx 3 PUL 20 31 07 2014 12 0 24 0 24 2 x 10 PUL 21 31 07 2014 12 0 961 0 961 Z x 11 PUI 21 31 07 2014 12 0 961 0 961 x 12 PUI 24 31 07 2014 12 0 51 0 51 x 13 PUL 25 31 07 2014 12 0 49 0 49 x 14 PUI 25 31 07 2014 12 0 49 0 49 2 x 15 PUI 27 01 08 2014 12 0 703 0 703 x 16 PUI 28 01 08 2014 12 0 38 0 38 x 17 PUL 29 01 08 2014 12 0 185 0 185 2 Xx 18 PUI 30 01 08 2014 12 0 38 0 38 G x E Print SNo Field Description 1 Search Criteria You can filter data Customer and All User wise 2 Button Function Print Get the preview through this button 9 Account Setup An Account Group is a broad level categorization under which similar types of accounts are grouped under one Account Group All accounts are classified under Account Groups Let us understand with the help of an example You want to create accounts fo
41. r your customers Mr Sanjay and Mr Vitas Both of them are sundry debtors for you Thus it makes sense to group them under one Account Group of Sundry Debtors Moreover the Account Group decides the position of an account in the Balance Sheet For example the account of Mr Sanjay and Mr Vishwas will appear under Current Assets on the Assets side of the Balance Sheet Generally the default Account Group masters are Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 39 e Bank Accounts e Bank O D Accounts e Capital Account e Cash in Hand e Current Assets e Current Liabilities e Duties amp Taxes e Expenses Direct Mfg e Expenses Indirect Admn e Fixed Assets e Income Direct Opr e Income Indirect e Investments e Loans amp Advances Assets e Loans Liability e Pre operative Expenses e Profit amp Loss e Provisions Expenses Payable e Purchase e Reserves amp Surplus e Revenue Accounts e Sale e Secured Loans e Securities amp Deposits Assets e Stock in Hand e Sundry Creditors e Sundry Debtors e Suspense Account e Unsecured Loans 1 1 1 Account Type e An Account refers to assets liability income and Expenditure as represented by individual Ledger these are called the Nature in Accounting Module e There are four types of Nature in Accounts 1 Assets 2 Liability 3 Income 4 Expenditure Nicole Infosoft P Ltd Milap Nagar New Delhi Ind
42. ser Interface As such all are based on a point and click technology y where the user just has to select his options and let the software do everything else This makes Billing and Stock Management it can be done without any constraints of space and time Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 2 Shop keeping software is a great storehouse for all kinds of data which includes details of past and present customers invoices bills transactions and information about employees This helps in smooth and efficient running of the Shop keeping as data and information is just a click away It also helps in avoiding goof ups and mistakes that usually creeps up in the system owing to human intervention IV TOP FEATURES Unlimited Item Export any Report to WORD PDF RTF E mail any Report Well designed MIS Reports Easy Backup amp Restore Highly Secured Software Huge Reports for various Activities Unlimited User Accounts User Access Management Highly Secured with latest Encryption Technology Various Utility Tools 24x365 Supports Birthday Remainder Attendance Record Advance Bill Book Checkout List User friendly Graphical User Interface Multiple Bills Cash Bill Card Bill Credit Bill Counter Sales Bill Dummy Bill etc Secure Data Handling Back Up amp Restore SMS amp Email facility Customer amp Distributors Manages tracks amp sends alerts on expiry dates Monitors credit hist
43. sthan X H Dueday 0 anc H Discount 0 Zip Code Date of Birth AE Se Marriage Day Se S in iar Transport VAT No Special Notes Save 4 Edt 2I Close H 1 Code All parties code is auto generated Auto code format is 0001 2 Name You need to enter the Name of the Customer 3 Customer Type You need to select the Customer Type from the drop down list 4 Business Name You need to enter the Business Name of the Customer 5 Address You need to enter the address for communication and dispatching the item 6 Country You need to select the Country from the drop down list 7 State You need to select the State from the drop down list 8 City You need to select the City from the drop down list 9 Zip Code Enter the particular field s value It s should be 6 digit 10 DOB Set the DOB of the Customer 11 Marriage Day Set the Marriage of the Customer 12 Banker You need to Enter Banker Name for Transaction 13 Transporter You need to Enter Transporter Name for Transport communication 14 Contact No Mobile You need to enter the phone no and mobile number for communication 15 Email Id You need to enter the email id for communication 16 Fax You need to enter the Fax id for communication 17 Credit Limit Enter the credit limit for financial transaction Validation 18 Due Days Enter the Due Days for financial transaction Validation 19 Discount Set the Standard discount for a customer 19 CST VAT No Feed the particular fiel
44. t manually for tax calculation purpose Thus when the balances are carried forward to next financial year the opening balance for the fixed asset will be Rs 80 000 as per the Company Act whereas the opening balance according to the Income Tax Act will be Rs 75 000 This amount of 75 000 will be entered in the Opening Balance data field in Rate of Depreciation window explained above Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 47 ag AccountSetup Ss Ce js Account Details Editing of Acount Setup Progress e mareau A C Name wm St AC Conta Control Account Opening Bal Account Name Sales Income Purchage Expenditure BANK ACCOUNT Expenditure CAPITAL Liability CURRENT ASSE Asset CONT_ACC_NA Liability Sales Purchage BANK ACCOUNT 104 CAPITAL CASH 106 CENTRAL SALE 107 BANK ACCOUNT 8 108 Purchage Expenditure 1 olololololololo Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 48 1 3 Voucher Entry Voucher No Voucher Date 0 2014 By E AtoCalcuiate nd WC nd WC iC Delete Row Ros Delete Row Cena re Ea TaxCode TCO v DEBIT_AC DEBIT CREDIT_AC CREDIT DR_NARR e e a Narration Sales Purchage Naration Setup Post Indivisual Narration With Each Entry You can enter the Paymenttransactionsfor the payment madein eithercash or Ba
45. trol 8 LR Date Fetch the LR date from the Date time picker 9 Sale A C Select Account Group from the drop down list For Account Maintains 10 Customer Name Select Customer Name from the drop down list Desired information automatic come from master table Ex Address Phone No Mail Id City State Country 11 Product Name Select the Product Name from the drop down list For Billing and other tax related and Sale price from the master entry 12 Qty Enter the Qty How much you want to generate billing And Click on Add Button Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 34 13 Total Amt Total Amount automatic calculated from the grid view total row 14 Discount Amt If you want to give any discount to user you can enter the amount 15 Payable Amt Payable amount automatic calculated 16 Vat Per If you want to fix vat per in this control it is possible and it is also editable This facility depend on your need And Vat amount automatic calculated 17 SAT Per If you want to fix SAT per in this control it is possible and it is also editable This facility depends on your need And SAT amount automatic calculated 18 Total Amt Payable amount automatic calculated From the above calculation 19 Sale Enquiry If you want to get enquiry from other place you have to check this check box 20 Job Enquiry If you want to get
46. tton Function Save Save Button use for Saving the Value Edit Edit Button use for Updating the value against the code Delete Delete Button use for removing the unused value Close Close Button use Closing the form Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 7 a Main Screen This screen show all module name 3 XPEplorerBar Demo File View Master Customer Vendor Product Sales Purchase Account Exit a Customer Inventory Invoices a a Supplier Customer Detail Add Customer View Customer Find Customer Suppliers Detail R Add Suppliers View Suppliers All Suppliers Search Suppliers Product Details R Add Product Product List Create CashMemo Search Cash Invoice Stock Management Acounts a Add Acount Heads Voucher Entry Ledger e File e View e Master m e Customer e Vendor e Product e Sale e Purchase e Accounts e Exit 1 File File Module content backup database sub module 1 1 Backup Database This screen use for Database backup siete Nicole Infosoft P Ltd Milap Nagar New Delhi India 110059 Page 8 a9 Backup Dat fo ss 2 View This Module Content for changing thems Animal e Animate e Theme e Cycle Expends e Enabling Expends 3 Master This is a user manual for Master module This manual describes each screen description of the fields on t
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