LS5105 Released document no. 3
Contents
1. ahto asa Repeated Peleg ae Dedman Sentry Cort Ponting Dats Erte ie G eset COE t Esa Hike barks t PROVERORAL F Seat 8 Select Verification 9 Key in the Batch No appearing on the Batch Header Sheet and press Tab 10 Verification can now commence REIL LOO eet tt Met aanren HEE CANDIES AEE niea monies mince S tn A AEEA SDAA E ANAA Page 66 EasyCount Senate User Manual 2 When the Data Entry Operator tries to save the batch the following message will appear beusting aes Keperted Ge j zama Marepeperns have been verted than were dala entered Call yo amp R s2. 3 Changes can be made by e Changing the number of papers registered if required e Using the Insert Paper buttons to add a new paper e Using the Delete Paper buttons to delete a paper e Papers can be cleared of data entry by clicking the Reset Paper button When a paper is inserted or deleted in a batch EasyCount Senate will automatically adjust the paper number of all papers in the batch to correspond with its new position within the batch 4 When a paper is deleted or inserted compare the No of Papers Registered to the No of Papers Entered If the numbers do not agree the batch will need further review 5 Once corrected each paper should be saved by clicking the Save Paper button 6 The batch can be saved at any time by clicking on Save Batch However the batch will save as unconfirmed unless the number of papers registered and the number of papers entered agree 7 Once corrections have been completed the batch should now have a status of verified close the Batch Corrections screen se emerinnnamncnninine AAE Ae NESI NAA AAE Andima iaiia ap SA bbb po cna agent AENEA AANEEN aAA EAA aaea aaa NN AE ANAA aaan oraa tall AEE ANA Page 72 EasyCount Senate User Manual 4 16 Viewing a Result Slip Done by a Batch Controller on a batch control PC 1 Select Batch gt View R
3. i T Batch Crleca Status Exported Status Hot Exported oo Destination Workstaton Drew ne aX Investigation Batches Vonfied Avaistie va For Oper Batch PPDecScwtmyCout Papas DE Workstaton Bat PPDec Seuta Count Pepes DE Workstabon A AEREE S SN ROS N EAEE Oe EA 7 3 From the drop down list pick the Data Entry workstation you want to export the batches too 4 Make sure your USB key is inserted in on the USB slots 5 Pick the USB drive from the drive drop down list it is normally the F or H drive 6 From the batch criteria status drop down list pick registered 7 From the exported status drop down list pick Not Exported 8 Click the Search button 9 Registered and not exported batches will appear in the batches available box on the left hand side of the screen 10 Select the batches required for exporting by highlighting them You can highlight more than one by using the Shift or Ctrl key 11 Click the Add or Add All button to move the selection over to the For Export box or type a number in the Auto field and click the Auto button to move that number of papers plus or minus 10 to the For Export box see note below 12 Click the Export button 13 You should get a message stating that the batches have been successfully exported Page 48 EasyCount Senate User Manual 3 S
4. States Feified i i Hew Rotua le 5 Unregistered g B ste babh os uxegateed Ths st regie be ketch ioke rerepsiered 22 a oe en reken wE De Teat aad a head is ba eeey ee Yes 3 i Yes esie butch as registered Ti ai edo parens tobe ete s ea erty Bad veian Existing data erby aed yeteri oat NO 4 15 Ha 15 us n Fae AL iah la tapero cea wicked wi esie 8 Seti polieg pro fee b been shtish 166 3 gt uaa oi Se egg io R x fe 2 Key in the Batch Number that you wish to reset 3 Select the new status 4 Click OK A window will appear asking you to confirm that you wish to reset the batch Reset batch 10 as confirmed will requite se vesification of all papers No P data entry will be lost Please confirm that you with te continue 5 Click on Yes You will then get a message stating the Batch reset successfully Page 60 EasyCount Senate User Manual 4 10 Reallocating Batches Done by a Batch Controller on a batch controller PC Circumstances may arise where previously allocated batches will need to be re allocated Such as e Batches are allocated to the same Data Entry Operator for verification that originally data entered the batch Acorrupt or faulty USB key 1 To export batches select Batch gt Export Batch 2 The Batch Export screen will appear and will allow you to access batches with a status of Registered Confirmed Unconfirmed Investigation and
5. Pae al Papers i Fig CA Pagers Bais Fis Papers 5i Sa Page 58 EasyCount Senate User Manual 1 To reset the batch select Batch gt Reset Batch The following screen will be displayed Bite fe aie fw batch to Unregtired Flesisisted of CHEd 3 pollieg place rod been abolished siase the everd wes kased ta ATL butch shy tetas Veta Drean e eatea caot one AMAL Sauer Hod Paes 225 Tiot SENATE ite i Faes ten 8 3 Evert 2007 Feder Barson i fin CHP aceie 46
6. displayed impon of eotches completed ruccerfulfy 1 eo pested as fellows Aes Comliemed 5 This screen will confirm how many batches have been imported and their status 6 Click on OK Batches imported after data entry should be at a status of Confirmed or Verified Batches with a status other than Confirmed or Verified Status Registered Unconfirmed or Investigation will be identified in the confirmation message above so that they can be immediately isolated and investigated by the Batch Controller 4 5 Viewing a Batch Done by a Batch Controller on a batch control PC The view batch screen allows you to look at ballot papers in any batches except for unregistered batches It serves as a valuable tool to quickly locate information such as e Who data entered verified and corrected the batch e When the batch was data entered verified and corrected e The current status of the batch e Ifthe batch is allocated the PC No to which it is allocated You should note that the view screen operates on a read only basis and will NOT allow you to alter any details Page 56 EasyCount Senate User Manual 3 Changes can be made by e Changing the number of papers registered if required e Using the Insert Paper buttons to add a new paper e Using the Delete Paper buttons to delete a paper e Papers can be cleared of data entry by clicking the Reset Paper button 4 When a paper is deleted or inserted compare the N
7. LS5105 Released Document No 3 4 Batch Management During CSS During the Senate scrutiny polling places and divisions sort senate ballot papers into above the line ATL and below the line BTL papers The BTL papers for each polling place are placed together and become a batch Declaration Votes are also sorted by ATL and BTL and put into batches there can be up to 15 batches for each type of declaration vote The BTL papers are recorded as batches and are sent to the relevant CSS site for entering into EasyCount Senate 4 1 Registering a Batch Done by a Batch Controller on batch control PC When BTL batches arrive at the CSS they need to be registered in EasyCount Senate Batch information has already been entered into ELMS by AEC Divisional staff and this information was imported into EasyCount Senate as part the event data Registering batches checks that all batches have been received at the CSS and allows the status of the batches to be tracked A Batch Controller must register each batch before data entry of the batch can commence Once registered the batch is then exported from the batch control PC and imported onto a data entry laptop for data entry 1 To register a batch select Batch gt Register Batch The following Batch Registration screen will appear Son LSE Coscia Lass Gs irent faid The Eat ETATE ae Jaai batch neous mhenooe by selecting mile the can atua andlor dvaicn gta ved may be rega RI R DI fe papers rowe in
8. Manual 4 11 2 Importing Confirmed Batches onto Data Entry Laptop for Verification Done by a Data Entry Operator on a data entry laptop Once the Batch Controller exports the confirmed batches the confirmed batches will be exported to a USB key ready for the Data Entry Operator to import the batches for verification 1 Insert the USB that the aec easycount batchtransfer file was saved onto 2 Select Home gt Import Batch The Batch Import Screen is displayed Place media i required dive and cick on Inport ihe Sr 4 Select the drive that the USB Key is normally F or H drive and click Import 5 The following box should appear confirming the import of batches and telling you how many batches have been imported what the status of the batches is Import ef batches completed successfully 1 imported as follows Confirmed 6 Check that the number of Batches imported is the same as the number shown on the Batch Allocation Report 7 Click OK The batches are now imported and appear on the Data Entry Operators screen Example below
9. Verified erat se the beiches have andy espeted ad tithieg cn Search Baiches can thon be moved in of the bet export ist using the philen e Eara AR D o aeiseben can be made ey 2 pet marier A pepsrs ihe PAPE Saler wi be Wed faih a tOn bhae Gres batukes herel been selected ehck Expect 5 aes aia a SHEY phe wabi wi i Bach iea F Stems Se Exported Status ited Emed ade ponn e r ssonterad Si En ae Pre Expect PP Noted DE Workstation ch PR Des Sotes Cok Papas DE Wiarton 3 From the drop down list pick the Data Entry workstation you want to export the batches too 4 Make sure your USB key is inserted in on the USB slots 5 Pick the USB drive from the drive drop down list Normally the F or H drive 6 From the batch criteria status drop down list pick the status of the batch that you need to re allocate 7 From the exported status drop down list pick Already Exported 8 Click the Search button 9 The applicable batch status and already exported batches will appear in the batches available box on the left hand side of the screen Page 62 EasyCount Senate User Manual Australian Bectoral Commission 4 11 Exporting Confirmed Batches from the Batch Control PC for Verification Done by a Batch Controller on a batch control PC Each batch must be data entered twice and by two different Data Entry Operators Once a batch has been data entered once its status becomes confirmed When the batch is data ente
10. displayed confirming that the batches have been successfully exported Click OK A The Batches have been succestfully exported 8 Advise your Supervisor that the allocation has been completed The batch s and the USB key should now be returned to the Batch Controller 4 12 2 Importing Verified Batches from Data Entry Laptop to Batch Control PC Done by a Batch Controller on a batch controller PC When Data Entry Operators complete their assigned batches they will download the data onto a USB Key The USB Key should then be forwarded to the Batch Controller who imports the data onto the batch control PC 1 Make sure you have the USB key that came back from the Data Entry Operators inserted 2 Select Batch gt Import Batch 3 Select the drive for the USB key normally F or H and click Import 4 The following message detailing the current status of the batches for import will be displayed impot cof batches completed successfully 1 imported a3 fellows Ain Verifie G i Page 70 EasyCount Senate User Manual Once the Batch Controller imports data entered batches any investigation batches will need correcting 1 Select Batch gt Correct Batch 2 Enter the Investigation Batch Number and press Tab All batch details will be displayed The following screen appears
11. e the Data Entry Operator should press the Esc key while in that particular field this will allow for one more character in this field before moving to the next once the Data Entry Operator moves to the next field the original auto skip limit will apply once more 4 3 3 Data Entry Done by a Data Entry Operator on data entry laptop 1 Key in preference along each candidate as they appear on the ballot paper 2 Any box on the ballot paper that is blank can be bypassed by pressing the enter key 3 There may be instances where ticks or crosses are used To key a cross use the asterisk key and press enter key To key a tick use the key slash key and press enter key 4 The auto skip function means that once you have entered the required number of characters per candidate the cursor will automatically skip down to the next candidate 5 When the details against the last listed candidate have been keyed click the Save Paper button 6 The screen will automatically default to the next paper 7 Once all papers for the batch have been keyed and saved click the Save Batch button 8 Amessage will appear confirming that the batch has been saved successfully Click on OK Page 52 EasyCount Senate User Manual 6 The Supervisor can now either make corrections to the batch or save the batch as unconfirmed if they agree that there is a different number of papers then what was registered 7 Once the Supervisor is finished
12. elect the drive that the USB Key is normally F or H drive and click Import 4 The following box should appear confirming the import of batches and telling you how many batches have been imported what the status of the batches is A Import ef batches completed succezstuily i imported as follows ES Registered 5 Check that the number of Batches imported is the same as the number shown on the Batch Allocation Report 6 Click OK The batches are now imported and appear on the Data Entry Operators screen Example below Bath Ha Saas Papen Fagatered Pages reseed Fores Vodei P
13. esult Slip 2 The screen defaults to the first polling place in the first Division Gre i hatar tater Paty Agaa fevers The owa Hats Deaenanect Varz of Arche ie thea Chg Pires Hart phita Tote henge Cesta Rew Em y Oatsieponet IF JF brated toa BUA 3 To move quickly to a Division click on the down arrow in the Division panel 4 Click the Division in the drop down screen 5 This will default to the first polling place for the selected Division 6 Youcan view result slips for the Division by clicking on the Next and Previous buttons 7 Use the other drop down lists if you wish to focus on a particular polling places or Dec count Page 74 EasyCount Senate User Manual
14. o of Papers Registered to the No of Papers Entered If the numbers do not agree the batch will need further review 5 Once corrected each paper should be saved by clicking the Save Paper button 6 The batch can be saved at any time by clicking on Save Batch However the batch will save as unconfirmed unless the number of papers registered and the number of papers entered agree 7 Once corrections have been completed close the Batch Corrections screen Once the batch is at a status of confirmed it is ready to be allocated for verification 4 7 Renumber a Batch Done by a Batch Controller on a batch control PC EasyCount Senate has a batch renumbering facility that allows for two batches to swap numbers This function would be useful in the case where data entry is carried out on the wrong batch number due to the wrong batch header sheet being placed on the batch 1 To renumber the batch select Batch gt Renumber Batch The following screen will be displayed Pci va kaa herbal Cu d peting Nd rg BBM viewed Te eds Bacon eae a anes ot fre tee Re brat aah weed be bringat fan R EE Beebe E a pee EO LT barioa Carba eget z
15. red a second time its status becomes verified 4 11 1 Exporting Confirmed Batches from the Batch Control PC Done by a Batch Controller on a batch control PC 1 To export batches select Batch gt Export Batch 2 The Batch Export screen will appear and will allow you to access batches with a status of Registered Confirmed Unconfirmed Investigation and Verified bakes for export tt Fireity thorinate the the iater re baichon hove svgndy erated end clic ing ot ourch Ba s enis eed kr export PE BADI LELEO Cope ai by Eiaa large a iar Sivas i The expert Hat al be th cd isn yeu 9 O eva batten Faze beer selected at Exper Wedistsbes DES TULE pai vahi Exported Sater Net Emeted ccc eee Seac R r Far Expr bucs E T Hia _ DE Wotatiian pr itee Seneny Coue Paten DE Worketaton 3 ii 3 From the drop down list pick the Data Entry workstation you want to export the batches too anis ae oo pining aon POPII ETA x i 4 Make sure your USB key is inserted in on the USB slots 5 Pick the USB key drive from the drive drop down list Normally the F or H drive 6 From the batch criteria status drop down list pick Confirmed 7 From the exported status drop down list pick Not Exported 8 Click the Search button 9 Confirmed and not exported batches will appear in the batches available box on the left hand side of the screen Page 64 EasyCount Senate User
16. ris Mace Donasan Sentry Cord Sonrteny Bits Entretien foe Tegaeed 1 g East tia 4 3 Data Entering a Batch Done by a Data Entry Operator on a data entry laptop Once batches are imported to a data entry laptop data entry can commence 1 Select Home gt Data Entry The following screen will display Page 50 EasyCount Senate User Manual Australian Electoral Commisslon 5 There are 9 or less candidates and the cursor will move to the next candidate j after one keystroke There are 10 99 candidates the cursor will move automatically after 2 keystrokes to have the cursor move automatically for a single digit i e 1 9 the i Data Entry Operator should enter a leading 0 If no leading 0 is typed the Data Entry Operator will have to press Enter to move to the next candidate In the unlikely event of 100 or more candidates the cursor will move automatically after 3 keystrokes so numbers 99 and below will need 1 or 2 leading O s If no leading O s are entered the Data Entry Operator will have to press Enter to move to the next candidate 4 3 2 Entering Extra Keystrokes In the event that a ballot paper has a marking that exceeds the auto skip character limit such as a marking of 11 in an election that has 9 candidates making the auto skip limit 1 character the Data Entry Operator needs to be able to enter 11 without the system moving to the next field once 1 has been typed In such a cas
17. the i Li ba and cicking Pegister Syah Me Peres Use Batch Cororhon for uptatinng registered papers for batches Ihat have commenced data ertry i iion pssi rae Pederson Lanes Conder Urwegnered Eutin _Unengisternd Deskin Uorgdeed Dey Unegateed Foden _ Ureagistered Fare Urvegitered Girare Uvegat eed Gorden Megen 4 Greta Uneegutpred Gian Uneegetered Fedor Unwogictered Hohes Unegteed Meabela Pons Unegstered Kortiah Eat Abvegitwed Kabah Kah Urroyesed Kasbah Sogi jUreegstered Kert Wea l Uresaees 2 The list can be filtered by batch status and or division 3 A batch may be selected by either clicking on a row in the list or entering a batch number in the Batch input field Once selected the polling place name will appear below the Papers input field 4 Once you have selected the batch enter the number of papers in the Papers input field Page 46 EasyCount Senate User Manual Se Z 7 GoT Ka Select bsiches tor omod Fisty nominate Ine tured drive The list of batches 4 ehocsa Eom is de srninad by sclbeing a Batch status nodvnaing whefer the batches have areasy expatad and chcking on Seach Batdies can tien be moved intaoul of the for export Ba using tha add and remove Eutions An autcireste selection can be made by nominating a tagal nieder of pepars The expor ksi will be filled with a 10 wlerance Once batcies hava bagn selected cick Exped
18. they should Logoff and the Data Entry Operator should resume 4 4 Exporting Confirmed Batches from Data Entry Laptop Done by a Data Entry Operator on a data entry laptop Confirmed batches need to be loaded onto a USB key after all batches allocated to the Data Entry Operator have been data entered Use the same USB key used to import the data for this purpose 4 4 1 Exporting Confirmed Batches from Data Entry Laptop Done by a Data Entry Operator on a data entry laptop 1 Batches with a confirmed status will appear under the heading Ready for Export Edhie fee Payers Erter Poges Voted Piekeg Plate Decdascton Sentry Cert ig Perty For bxpect Leste kretpaio Crtead Fagdens Vefied Reyters Uraertrosd Una exes Kota WO Ea E7 e y A e D Page 54 EasyCount Senate User Manual 4 4 2 Importing Confirmed Batches from Data Entry Laptop to Batch Control PC Done by a Batch Controller on a batch control PC When Data Entry Operators complete their assigned batches they will download the data onto a USB Key The USB Key should then be forwarded to the Batch Controller who imports the data onto the Batch Control PC 1 Make sure you have the USB key that came back from the Data Entry Operator inserted 2 Select Batch gt Import Batch 3 Select the drive for the USB key normally F or H and click Import 4 The following message detailing the current status of the batches for import will be
19. upervises to rre the batch ste Sa i H i i i 3 Call the Supervisor The Supervisor then needs to logon under Supervisor gt Logon 4 The Supervisor should then check the papers batch and make corrections or leave the batch with more papers verified then entered so the batch will have a status of Investigation and will be investigated by the Batch Controller 4 11 4 Exiting a Partially Verified Batch Done by Data Entry Operator on a data entry laptop If at any time the Data Entry Operator needs to stop verifying a batch and come back to it later this can be done by saving the current paper they have completed and then exiting the verification screen Any information entered to that point would be retained and available when the Data Entry Operator continues the verification The batch will display as In Progress on the data entry laptop To return to the batch either double click the batch or enter the batch number on the verification screen and press Tab The batch will then default to the next paper to be entered Page 68 EasyCount Senate User Manual Australlan Electoral Commission 3 The Batch Export screen show a list of all batches that will be exported and the number of papers registered for each batch 4 Make sure your USB key is still inserted into one of the USB slots 5 Nominate the USB key drive normally F or H drive 6 Click Export 7 A message will be
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