STANDARD BIDDING DOCUMENTS
Contents
1. A D U NI O S Section II Bidding Forms 5 Bid Submission Form The Bidder shall fill in this Form in accordance with the instructions indicated No alterations to its format shall be permitted and no substitutions shall be accepted Date insert date as day month and year of Bid Submission ITB No UNAMID ODO PROC ITB 003 11 To insert complete name of Purchaser We the undersigned declare that c d f g h i q k We have examined and have no reservations to the Bidding Documents including Amendment No insert the number and issuing date of each Amendment We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods and Related Services insert a brief description of the Goods and Related Services The total price of our Bid excluding any discounts offered in item d below is insert the total bid price in words and figures indicating the various amounts and the respective currencies The discounts offered and the methodology for their application are Discounts If our bid is accepted the following discounts shall apply Specify in detail each discount offered and the specific item of the Schedule of Requirements to which it applies Methodology of Application of the Discounts The discounts shall be applied using the following method Speci2. 5doors Lift up backdoor 12 15 seats Year model 2011 YES NO Vehicle color White YES NO Engine 2500 cc 3000 cc 4 cylinder YES NO Vehicle type 2 WD YES NO Transmission Manual 5 speed YES NO Fuel type Diesel YES NO Tyres front rear rim 15 C YES NO Wheelbase 2500 3200 mm YES NO Ground clearance 180 200 mm YES NO Weight 1700 2200 kg Tank capacity 70 90 litre Air conditioning front back YES NO Essential tool box YES NO Snorkel YES NO AM FM with radio with cassette stereo YES NO All vehicles to be equipped to North Sudan YES NO standard specifications and relevant to North Sudan government regulations Fire extinguisher 1 kg YES NO a spare wheel spare wheel carrier YES NO AM FM with radio with cassette stereo YES NO First Aid kit YES NO Roof rack YES NO Steel Jerry can 20L YES NO Jack 2 5 ton YES NO Towing Rope 3000 kg YES NO One year standard spare parts package YES NO Warranty 24 months 50000 km YES NO Sample vehicle warranty Certificate YES NO provided Manual Parts Catalogue Repair Manual amp User Manual YES NO Delivery time to Khartoum DAP is 8 10 YES NO weeks from the date of order Manufacturer s name Country of origin UNOPS Section II Schedule of Requirements Item No Lot 2 VHF radio set Our minimum requirements Your offer please fill in VHE radio GM36
3. Bidder Information Form Joint Venture Partner Information Form Bid Submission Form Price Schedule Form Technical Specification Form Bid Security Bank Guarantee Form Manufacturer s Authorization Form 10 Performance Statement Form 11 No Adverse Action Confirmation Form aa eS Section II Bidding Forms 1 Bid No Bid Confirmation Form Complete this page and return it prior to bid opening if you do not intend to bid From Subject Date UNOPS Fax email Mr Sidig Eltigani Ordnance Disposal Office Sudan email sidigm unops org ITB UNOPS case no ODO PROC ITB 003 11 Project no 00079025 YES we intend to submit an offer NO we are unable to submit a bid in response to the above mentioned invitation to bid due to the reason s listed below O O O O O O O LOS LON ON ON NN NN NO NO NO NONO NONO NONO No The requested products are not within our range of supply We are unable to submit a competitive offer for the requested products at the moment The requested products are not available at the moment We cannot meet the requested specifications We cannot offer the requested type of packing We can only offer FCA prices The information provided for quotation purposes is insufficient Your ITB is too complicated Insufficient time is allowed to prepare a quotation We cannot meet the delivery requirements We cannot adhere to your terms and conditions please spec
4. Invitation to Bid ITB For Procurement of sedans and minibuses with installed VHF Radio Equipment for UNAMID Country Sudan Project Reference 00079025 Assessed Budgets for UNAMID Ordnance Disposal Office ODO Pre cleared by j Date 23 02M Y Shohrukh ABDULLOEV Procurement Adviser Chief Mine Action Cluster UNOPS NAO UNOPS NAO ITB Number UNAMID ODO PROC ITB 003 11 Date of issuance 23 August 2011 1 UNOPS now invites bids from eligible and qualified Bidders for the supply of the goods as described above 2 Bidding will be conducted through the One Envelope International Competitive Bidding procedure specified in the UNOPS Procurement Manual and is open to all eligible Bidders as defined in this ITB 3 Interested eligible Bidders may obtain further information from Mr Sidig Eltigani via email at sidigm unops org 4 Qualifications requirements are specified in the ITB 5 Bids must be delivered as specified in the Instructions to Bidders of this ITB please read this part carefully Late bids will be rejected Bidders representatives are invited to attend the bid opening 6 Please acknowledge receipt of this ITB by returning Form 1 see Section II Bidding Forms as far in advance of the bid opening date as possible to email address sidigm unops org indicating whether or not you intend to submit a bid If you are declining to bid please state the reasons on the form in order for UNOPS to improve its effective
5. The period of validity of the Warranty shall be 24 months For purposes of the Warranty the place of final destination shall be Khartoum Sudan The period for repair or replacement shall be 24 months 9 Liquidated Damages see GCG clause 16 The liquidated damage shall be 0 5 per day The maximum amount of liquidated damages shall be 10 UNOPS Section VI Contract Forms Section VI Contract Forms Table of Forms Contract Form Performance Security 3 Bank Guarantee for Advance Payment NO mm UNOPS Section VI Contract Forms 1 Contract Form In the event of a Contract the successful Bidder shall receive this form duly filled Purchase Order No Project No P O DATE IMPORTANT All shipments invoices and correspondence must show PURCHASE ORDER and PROJECT NUMBERS SHIP BY CONSIGNEE VENDOR N Attn Attn Tel Tel Fax Fax DELIVERY TERMS INCOTERMS 2010 PAYMENT TERMS ITEM DESCRIPTION QTY UM cm tee 1 2 Special Terms and Conditions A This purchase order is subject to our Invitation to Bid Ref No XXXXX dated XXXXX and according to your offer dated B Notify Party C Final Destination D Other information if any E Attachments General Conditions for Goods Packing and Shipping Instructions others if any CURRENCY GRAND TOTAL Date Queries should be addressed to Bu
6. Repair Manual amp 6 Gu U N O P S Section III Schedule of Requirements User Manual YES NO Delivery time to Khartoum DAP is 8 10 YES NO weeks from the date of order Manufacturer s name Country of origin THE OFFERED PRODUCTS ARE IN ACCORDANCE WITH THE REQUIRED SPECIFICATIONS AND TECHNICAL REQUIREMENTS YES NO ANY DEVIATIONS MUST BE LISTED BELOW RN U N O P S Section III Schedule of Requirements 3 Drawings These Bidding Documents includes no drawings A X 8 U N O P S Section III Schedule of Requirements 7s 4 Inspections and Tests The following inspections and tests shall be performed If the Goods fail to meet the laid down specifications the supplier shall take immediate steps to remedy the deficiency or replace the defective Goods to the satisfaction of the Purchaser A C U N O P S Section IV General Conditions for Goods Section IV General Conditions for Goods In the event of an order the UNOPS General Conditions will apply The conditions are available at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under Guidelines to suppliers gt UNOPS general conditions of contract If your company is unable to access the document please send an email request to sidigm unops org and the UNOPS General Conditions will be sent to you electronically EEN RE U N O P S Section V Special Conditio
7. of Bids 21 Bid Security 22 Format and Signing of Bid D Submission and Opening of Bids 23 Submission Sealing and Marking of Bids 24 Deadline for Submission of Bids 25 Late Bids 26 Withdrawal Substitution and Modification of Bids 27 Bid Opening E Evaluation and Comparison of Bids 28 Confidentiality 29 Clarification of Bids 30 Responsiveness of Bids 31 Nonconformities Errors and Omissions 32 Preliminary Examination of Bids 33 Examination of Terms and Conditions Technical Evaluation 34 Conversion to Single Currency 35 Domestic Preference 36 Evaluation of Bids 37 Comparison of Bids 38 Post qualification of the Bidder 39 UNOPS s Right to Accept Any Bid and to Reject Any or All Bids F Award of Contract 40 Award Criteria 41 UNOPS s Right to Vary Quantities at Time of Award 42 Publication of Contract Award 43 Signing of Contract 44 Performance Security N y U N O P S Section I Instructions to Bidders 3 1 3 2 33 3 4 Section I Instructions to Bidders A General Scope of Bid The type of Goods and Related Services to be purchased is sedans and minibuses for UNAMID Source of Funds UNOPS intends to apply a portion of the funds it has received from funding sources to eligible payments under the contract for the procurement of sedans and minibuses for UNAMID Fraud and Corruption It is UNOPS policy to require that Bidders suppliers and contractors and their subcontractors under UNO
8. the relevant passages into English language in which case for purposes of interpretation of the Bid such translation shall govern Documents Comprising the Bid The Bid shall comprise the following a Bid Submission Form and the applicable Price Schedules in accordance with Instructions to Bidders Clauses 12 14 and 15 b documentary evidence in accordance with Instructions to Bidders Clause 16 establishing the Bidder s eligibility to bid c documentary evidence in accordance with Instructions to Bidders Clause 17 that the Goods and Related Services to be supplied by the Bidder are of eligible origin d documentary evidence in accordance with Instructions to Bidders Clauses 18 and 30 that the Goods and Related Services conform to the Bidding Documents e documentary evidence in accordance with Instructions to Bidders Clause 19 establishing the Bidder s qualifications to perform the contract if its bid is accepted Bid Submission Form and Price Schedules The Bidder shall submit the Bid Submission Form and the Price Schedules using the forms furnished in Section II Bidding Forms Alternative Bids Alternative Bids will not be accepted In the event of a supplier submitting more than one Bid the following shall apply a All Bids marked alternative Bids will be rejected and only the base Bid will be evaluated N y U N O P S Section I Instructions to Bidders 14 2 14 3 14 4 15 16 16 1 17 1
9. 0 or equivalent VHF 136 174 MHz 1 25W Up to 255 channels 4 line 14 character display partial keypad internal loudspeaker antenna connector BNC select 5 5 tone signaling Programmable channel spacing 12 5 25KLHz Voice operated transmit VOX Channel scan Battery power cable HKLN 4137 Enhanced compact microphone Mounting accessories VHF antenna MH4 ZP4 permanently attached 4m cable terminated with FME connector for the 160MHz band YES NO Warranty Manufacturer s name Country of origin Item No Lot 3 Motor Vehicle Sedan Our minimum requirements Your offer please fill in Sedan 4 doors 5 seats YES NO Year model 2011 YES NO Vehicle color White YES NO Engine 1 8 Lit Petrol 4 cylinders YES NO Transmission Manual 5 speed YES NO Tyres front rear rim 15 C YES NO Tank capacity 50 70 litre YES NO Essential tool box YES NO AM FM with radio with cassette stereo YES NO All vehicles to be equipped to North Sudan YES NO standard specifications and relevant to North Sudan government regulations Fire extinguisher kg YES NO 2 spare wheel YES NO AM FM with radio with cassette stereo YES NO First Aid kit YES NO Jack 1 2 ton YES NO One year standard spare parts package YES NO Warranty 24 months 50000 km YES NO Sample vehicle warranty Certificate YES NO provided Manual Parts Catalogue
10. 26 3 27 27 1 An auto reply message acknowledging receipt of email will be sent to Bidders submitting their bid by email In order to avoid last minute line congestion please note the following Send your Bid as early as possible before the deadline Send only the duly completed Bidding Documents to the secure email address Do not send other large documents by email such as commercial brochures as these documents should accompany the original hard copy of your Bid which must be received within five 5 business days from the Bid Receipt deadline Ifthe size of the email is likely to exceed 8 MB please send the required Bidding Documents via multiple emails and indicate the email number email 1 email 2 etc in the subject field of each email Bidders must complete and submit with their offer the Excel table containing the individual item details The table in its electronic format must be sent by email to bids sudan map org by the required deadline to facilitate bid evaluation Sending to any other email address will violate confidentiality and invalidate the offer Deadline for Submission of Bids Bids must be received by UNOPS at UNAMID Ordnance Disposal Office ODO Riyadh Mekka Street Block 13 House 42 Khartoum Sudan and no later than 12 September 2011 11 00am local time ref www timeanddate com worldclock UNOPS may at its discretion extend the deadline for the submission of bids by amending the Bidd
11. 7 1 18 18 1 18 3 19 19 1 b All Bids will be rejected if no indication is provided as to which Bids are alternative Bids Bid Prices and Discounts The prices and discounts quoted by the Bidder in the Bid Submission Form and in the Price Schedules shall conform to the requirements specified below Unit prices and total prices shall be quoted as specified in Price Schedule included in Section II Bidding Forms Bidders are allowed the option to submit the Bid for any one or more lots specified in the Schedule of Requirements see Section III and to offer discounts for combined lots However Bidders shall quote for the complete requirement of Goods and Related Services specified under each lot on a single responsibility basis Incomplete offers for the quoted lots will be rejected The terms FCA CPT and other similar terms shall be governed by the rules prescribed in the Incoterms 2010 published by The International Chamber of Commerce Prices quoted by the Bidder shall be fixed during the Bidder s performance of the Contract and not subject to variation on any account A Bid submitted with an adjustable price quotation shall be treated as non responsive and shall be rejected The Bidder shall also submit the list of the components and spare parts along with their numbers and unit price that may be required in the initial period of operation of 365 days Currencies of Bid The Bidder shall quote in any freely convertible curre
12. PS contracts observe the highest standard of ethics during the procurement and execution of such contracts In pursuance of this policy UNOPS a defines for the purposes of this provision the terms set forth below as follows i bribery is the act of unduly offering giving receiving or soliciting anything of value to influence the process of procuring goods or services or executing contracts ii extortion or coercion is the act of attempting to influence the process of procuring goods or services or executing contracts by means of threat of injury to person property or reputation iii fraud is the misrepresentation of information or facts for the purpose of influencing the process of procuring goods or services or executing the contracts to the detriment of UNOPS or other participants iv collusion is the agreement between Bidders designed to result in bids at artificial prices that are not competitive b will reject a proposal to award a contract if it determines that a vendor recommended for award has engaged in corrupt practices in competing for the contract in question will declare a vendor ineligible either indefinitely or for a stated period of time to become a UN registered vendor if it at any time determines that the vendor has engaged in corrupt practices in competing for or in executing a UNOPS contract d will cancel or terminate a contract if it determines that a vendor has engaged in corrupt practices in
13. ance characteristics e The offered product must be registered with Sudanese Standards amp Metrology Organization SSMO of Sudan before signing the Contract By the time of Contract signing the successful Bidder shall have submitted a certified copy of the registration certificate b Additional Requirements e Written confirmation from the Bidder that the Bidder is neither suspended by the UN system nor debarred by the World Bank group e Documentary evidence to demonstrate that the Goods offered by the Bidder meet the following usage requirement Brand offered must have a high performance within the region Bidders must specify in their Bid the place and quantity of previous exports to the region e For non manufacturer Bidders only this excludes agents quoting in the name of a manufacturer Legally enforceable authorization from the manufacturer in the prescribed Form see Section II Form 9 assuring full guarantee and warranty obligations as per the General Conditions for Goods e The past performance of the Bidder shall be taken into account for evaluation The Bidder shall disclose instances of previous past performance that may have resulted in adverse actions taken against the Bidder and the manufacturers whose products are being offered by the Bidder in the last 5 Five years see Schedule IV Bidding Forms Form 11 Such adverse actions including suspension or cancellation of its manufacturing license by regulatory authorities p
14. applicable weight volume Number Size Item 1 Item 2 Item 3 Total BIDDER S SIGNATURE AND CONFIRMATION OF THE ITB PROVIDED THAT A PURCHASE ORDER IS ISSUED BY UNOPS WITHIN THE REQUIRED BID VALIDITY PERIOD THE UNDERSIGNED HEREBY COMMITS SUBJECT TO THE TERMS OF SUCH PURCHASE ORDER TO FURNISH ANY OR ALL ITEMS AT THE PRICES OFFERED AND TO DELIVER SAME TO THE DESIGNATED POINT S WITHIN THE DELIVERY TIME STATED ABOVE Exact name and address of company COMPANY NAME ADDRESS AUTHORIZED SIGNATURE DATE NAME OF AUTHORIZED SIGNATORY TYPE OR PRINT PHONE NO EMAIL ADDRESS OF CONTACT PERSON FAX NO FUNCTIONAL TITLE OF SIGNATORY OTHER EMAIL ADDRESSES WEB SITE MENN C U N O S Section II Bidding Forms 7 Technical Specification Form Comparative Data Table Bidders must complete the right column of the table and the compliance confirmation statement as included in Section II Schedule of Requirements Technical Specifications y MANN U N O H S Section II Bidding Forms 7s 8 Bid Security Bank Guarantee Form No Bid Security is required GEN C U N O S Section II Bidding Forms 9 Manufacturer s Authorization Form Not Required Section II Bidding Forms 10 for the period of the last five years Performance Statement Form Bid no Date of Opening Name of the Firm Order placed Order no Des
15. arithmetic error in which case the amount in figures shall prevail subject to a and b above If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors its Bid shall be rejected and its Bid Security may be forfeited Preliminary Examination of Bids UNOPS shall examine the bids to confirm that all documents and technical documentation requested in Instructions to Bidders Clause 11 have been provided and to determine the completeness of each document submitted Examination of Terms and Conditions and Technical Evaluation UNOPS shall examine the Bid to confirm that it does not contain material deviation or reservation related to the conditions and requirements specified in the GCG Section IV and in the Schedule of Requirements Section III If after the examination of the terms and conditions and the technical evaluation UNOPS determines that the Bid is not substantially responsive in accordance with Instructions to Bidders Clause 30 it shall reject the Bid Conversion to Single Currency For evaluation and comparison purposes UNOPS shall convert all bid prices expressed in amounts in various currencies into an amount in USD using the United Nations exchange rates established for the month in which the bids are opened Domestic Preference Domestic preference shall not be a factor in bid evaluation Evaluation of Bids UNOPS shall evaluate each bid that has been determined up to this stage of
16. competing for or in executing a UNOPS contract e will normally requires a UNOPS vendor to allow UNOPS or any person that UNOPS may designate to inspect or carry out audits of the vendor s accounting records and financial statements in connection with the contract Any vendor participating in UNOPS procurement activities shall facilitate to UNOPS personnel upon first request all documents records and other elements needed by UNOPS to investigate the allegations of misconduct by either vendors or any other party to the procurement activities The absence of such cooperation may be sufficient grounds for the debarment of the vendor from UNOPS vendor roster and may lead to suspension following review by UNOPS Vendor Review Committee Suppliers their subsidiaries agents intermediaries and principals must cooperate with the Office of Internal Oversight Services OIOS of the United Nations UNOPS Internal Audit and Investigations Group IAIG as well as with other investigations authorized by the Executive Director and with the UNOPS Ethics Officer during preliminary reviews in line with UNOPS whistle blower policy as and when required Such cooperation shall include but not be limited to the following access to all employees representatives agents and assignees of the vendor as well as production of all documents requested including financial records Failure to fully cooperate with investigations will be considered sufficient grounds
17. cription Value of Date of completion of Remarks Was the by Full amp date amp quantity of Order Delivery indicating supplies of address of ordered items As per Actual reasons of goods purchaser Contract late satisfactory delivery if any Countersigned by and seal of Chartered Accountant Signature and seal of the Bidder To be attached Documentary evidence Client s certificate in support of satisfactory completion of above orders UNOPS Section II Bidding Forms 10 No Adverse Action Confirmation Form This is to certify that delete unwanted option a No adverse action has been taken against the Bidder insert Bidder s name and the manufacturers insert manufacturer s name whose products are being offered by the Bidder against this Invitation to Bid in the last 5 Five years The following instances of previous past performance have resulted in adverse actions taken against the Bidder insert Bidder s name and the manufacturers insert manufacturer s name whose products are being offered by the Bidder in the last 5 Five years Such adverse actions included indicate date and reasons for adverse actions and result of adverse actions i e suspension or cancellation of manufacturing license by regulatory authorities product recalls blacklisting debarment from bidding etc Signature Name Designation with stamp Date U N O P S Sect
18. e 36 Bid comparison will be made on the total cost delivered to final destination UNOPS reserves the right to compare freight prices of Bidders with rates of reputable freight forwarders and to consider such rates for the purpose of bid evaluation In the event of freight prices of Bidders being found less competitive than rates offered by freight forwarders UNOPS may issue a Contract on FCA basis to the Vendor instead of CPT CFR and issue a separate contract for freight to a freight forwarder if deemed in the best financial interest of UNOPS Post qualification of the Bidder UNOPS shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated and substantially responsive bid is qualified to perform the Contract satisfactorily The determination shall be based upon an examination of the documentary evidence of the Bidder s qualifications submitted by the Bidder pursuant to Instructions to Bidders Clause 19 A g 7 amp UNOPS Section I Instructions to Bidders 38 3 38 4 38 5 38 6 An affirmative determination shall be a prerequisite for award of the Contract to the Bidder A negative determination shall result in disqualification of the bid in which event UNOPS shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder s capabilities to perform satisfactorily After determining the lowest priced substantially compliant of
19. e Goods see GCG clause 8 The Inspections shall be conducted at UNOPS ODO Office Khartoum Sudan 6 Acceptance of Goods see GCG clause 9 For payment purposes the following documents must be sent to UNOPS ODO ATTENTION TO Mr Sidig Eltigani Sidig E MAIL sidigm unops org Invoice in the name of UNOPS 1 original amp 2 copies Packing List 1 original amp 2 copies Through Bill of Lading in the name of Consignee 2 originals Delivery Receipt signed by Consignee 1 original Manufacturer s Warranty s Certificate 1 original amp 1 copy Certificate of Origin 1 original Proof of documents delivery to consignee courier AWB No or delivery receipt from courier 1 copy e Bank information Bank name amp address account number account title ABA Swift Code IBAN No for European banks only IMPORTANT Any change to the bank details should be notified to UNOPS immediately Failure to do so might lead to delay in payment for which UNOPS will not be held responsible Payment will be effected within thirty 30 days of receipt of the above documents and goods by this office Above documents must be sent to EN U N O P 5 Section V Special Conditions of Contract e UNOPS ODO Riyadh Mekka Street Block 13 House 42 Khartoum Sudan E MAIL sidigm unops org 7 Performance Security see GCG clause 12 A Performance Security shall not be required 8 Warranties see GCG clause 13
20. f bids verification of formal criteria e Lack of proper bid securities in terms of change in the wording not consistent with the prescribed format amount or validity period e Absence of bid form change in the wording not consistent with the prescribed format or lack of signature of key portions of the bid form e The Bidder does not accept important Contract conditions i e related to Performance Security Warranty Force Majeure Applicable Law Delivery Schedule Payment Terms Limitation of Liability etc e Non historical documents required in the ITB i e document specifically related to the tender and one that the Bidder could not be expected to possess before the ITB was issued have not been provided e During technical evaluation of bids and qualification of Bidders e Specifications of the item quoted vary in one or more significant respect s from the minimum required Technical Specifications N y U N O P S Section I Instructions to Bidders 30 3 31 31 1 31 2 32 32 1 33 33 1 33 2 34 34 1 35 35 1 36 36 1 36 2 e Bidders do not meet the minimum post qualification requirements f During financial evaluation of bids e The Bidder does not accept the required price correction as per ITB conditions e The Bidder offers less quantity than what is required If a bid is not substantially responsive to the Bidding Documents it shall be rejected by UNOPS and may not s
21. fer in accordance with Instructions to Bidders Sub Clause 37 1 UNOPS shall carry out the post qualification of the Bidder in accordance with Instructions to Bidders Clause 38 using only the requirements specified Requirements not included in the text below shall not be used in the evaluation of the Bidder s qualifications When the Bidder is not the manufacturer of the Goods the Bidder shall be duly authorized by the manufacturer of the Goods who meets the criteria below and all supporting documents information as asked below for the Bidder shall also be submitted for the manufacturer with the Bid a Experience and Technical Capacity e Bidder should be in continuous business of manufacturing supplying the specific product as specified in the Schedule of requirement during the last 1 one year and similar products during the last 3 year prior to bid opening e Details of experience and past performance of the Bidder on product offered and on those of similar nature within the past 3 years and details of current contracts in hand and other commitments suggested form given in Section II Bidding Forms Form 10 Performance Statement Form e Documentary evidence of the Bidder s eligibility to bid establishing to UNOPS s satisfaction that the Bidder at the time of submission of its bid is from an eligible country as defined under Instructions to Bidders Clause 4 e Detailed description of the Goods essential technical and perform
22. for which it is lowest priced substantially compliant UNOPS will award each of the affected lots in a manner which achieves the best overall value for money combination for UNOPS Therefore in situations whereby a Bidder has offered the lowest evaluated bid price i e the L1 Bidder for more than one lot in the same Bid and at the post qualification stage of the evaluation it is determined that the Bidder does not meet some post qualification requirements for all the lots bid by it UNOPS shall proceed as follows d A price comparison lot wise shall be made with the other Bidders with the second lowest bid price i e L2 Bidder e The price difference between the L1 offer and the offer of the L2 Bidder for each lot shall then be calculated f In order to achieve the highest savings and select the most cost effective combination of multiple offers for the final recommendation of award the lots where the price differences between the L1 offer and the offer of the L2 Bidder are higher shall be awarded to the L1 Bidder until the combinations of all lots awarded to the L1 Bidder reaches the value that could be awarded to the L1 Bidder taking into account the post qualification requirements as stated in the ITB e g production capacity turnover maximum contract value etc Comparison of Bids UNOPS shall compare all substantially responsive bids to determine the lowest priced compliant offer in accordance with Instructions to Bidders Claus
23. fy in detail the method that shall be used to apply the discounts Our bid shall be valid for the period of time specified in Instructions to Bidders Sub Clause 20 1 from the date fixed for the bid submission deadline in accordance with Instructions to Bidders Sub Clause 24 1 and it shall remain binding upon us and may be accepted at any time before the expiration of that period If our bid is accepted we commit to obtain a performance security in accordance with Instructions to Bidders Clause 44 and GCC Clause 12 for the due performance of the Contract We including any subcontractors or suppliers for any part of the contract have nationality from countries insert the nationality of the Bidder including that of all parties that comprise the Bidder if the Bidder is a JV and the nationality each subcontractor and supplier We have no conflict of interest in accordance with Instructions to Bidders Sub Clause 4 2 Our firm its affiliates or subsidiaries including any subcontractors or suppliers for any part of the contract has not been declared ineligible by UNOPS in accordance with Instructions to Bidders Sub Clause 4 3 1 We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive GEN C U N O S Section II Bidding Forms Signed insert signature of person whose name and capacity are shown In the capacity of __ insert legal capacity of person signing the Bid Submi
24. ication of Bidding Documents A prospective Bidder requiring any clarification of the Bidding Documents shall contact UNOPS in writing at sidigm unops org UNOPS will respond in writing to any request for clarification provided that such request is received no later than 10 days prior to the deadline for submission of bids UNOPS shall forward copies of its response to all those who have acquired the Bidding Documents directly from it including a description of the inquiry but without identifying its source Amendment of Bidding Documents At any time prior to the deadline for submission of bids UNOPS may amend the Bidding Documents by issuing amendment Any amendment issued shall be part of the Bidding Documents and shall be communicated in writing to all who have obtained the Bidding Documents directly from UNOPS To give prospective Bidders reasonable time in which to take an amendment into account in preparing their bids UNOPS may at its discretion extend the deadline for the submission of bids C Preparation of Bids Cost of Bidding The Bidder shall bear all costs associated with the preparation and submission of its bid Language of Bid The Bid as well as all correspondence and documents relating to the bid exchanged by the Bidder and UNOPS shall be written in English language Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of
25. ify payment terms request for performance security etc We do not export Our production capacity is currently full We are closed during the holiday season We had to give priority to other clients requests We do not sell directly but through distributors We have no after sales service available The person handling the bids is away from the office Others please specify We would like to receive future ITBs for this type of goods We don t want to receive ITBs for this type of goods If UNOPS has questions to the bidder concerning this NO BID UNOPS should contact Mr Ms phone email who will be able to assist 8 U N O P S Section II Bidding Forms 2 Check List Form Please fill in and include with your Bid Activity Yes No NA Page No in your Bid Remark Have you duly completed as all the Bidding Forms provided in Section II i e Bid No bid Confirmation Bidder Information Joint Venture Partner Information and associated documents as per Instructions to Bidders Sub Clause 4 4 Bid Submission Form Price Schedule Technical Specification Compliance Confirmation Comparative Data Table Performance Statement No Adverse Action Confirmation Form Have you provided the information as per Instructions to Bidders Clauses 18 Documents establishing the conformity of the Goods and Related Services 38 Post qualification
26. ing Documents in accordance with Instructions to Bidders Clause 8 in which case all rights and obligations of UNOPS and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended Late Bids UNOPS shall not consider any bid that arrives after the deadline for submission of bids in accordance with Instructions to Bidders Clause 24 Any bid received by UNOPS after the deadline for submission of bids shall be declared late rejected and returned unopened to the Bidder or Bidders will be notified if the bid has been submitted electronically Withdrawal Substitution and Modification of Bids Prior to the deadline prescribed for submission of bids a Bidder may withdraw substitute or modify its Bid after it has been submitted by sending a written notice Bids requested to be withdrawn in accordance with Instructions to Bidders Sub Clause 26 1 shall be shredded if there is no requirement for Bid Security or shall be returned unopened to the Bidders if a Bid Security is required No bid may be withdrawn substituted or modified in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the Bid Submission Form or any extension thereof Bid Opening UNOPS shall conduct the bid opening at the following address date and time Street Address Mekka Street Block 13 House 42 Floor Room number 3 Floor conference room City Khartou
27. ing Instructions to Bidders Sub Clause 28 2 from the time of bid opening to the time of Contract Award if any Bidder wishes to contact UNOPS on any matter related to the bidding process it should do so in writing Clarification of Bids To assist in the examination evaluation comparison and post qualification of the bids UNOPS may at its discretion ask any Bidder for a clarification of its Bid UNOPS s request for clarification and the response shall be in writing No change in the prices or substance of the Bid shall be sought offered or permitted Responsiveness of Bids UNOPS s determination of a bid s responsiveness is to be based on the contents of the bid itself A substantially responsive Bid is one that conforms to all the terms conditions and specifications of the Bidding Documents without material deviation reservation or omission A material deviation reservation or omission is one that a affects in any substantial way the scope quality or performance of the Goods and Related Services specified in the Contract or b limits in any substantial way inconsistent with the Bidding Documents UNOPS s rights or the Bidder s obligations under the Contract or c if rectified would unfairly affect the competitive position of other Bidders presenting substantially responsive bids UNOPS considers material deviation to include but not to be limited to the following situations d During preliminary examination o
28. ion III Schedule of Requirements RE ae Section III Schedule of Requirements Contents List of Goods and Delivery Schedule Technical Specifications Drawings Inspections and Tests EN ey U N O P 5 Section III Schedule of Requirements 1 List of Goods and Delivery Schedule Line Description of Goods Quantity Unit Delivery Schedule from date of Item Contract Lot N 1 Minibus 2WD 4 Units Maximum 10 weeks from the date of Contract 2 VHF radio set 4 Units Maximum 10 weeks from the date of Contract 3 Motor vehicle Sedan 2 Units Maximum 10 weeks from the date of Contract Consignee address and Consignee wise Quantity distribution Line Consignee Address Quantity Unit Item Lot N 1 UNOPS UNAMID Ordnance 4 Unit Disposal Office ODO Riyadh Mekka Street Block 13 House 42 Khartoum Sudan 2 UNOPS UNAMID Ordnance 4 Unit Disposal Office ODO Riyadh Mekka Street Block 13 House 42 Khartoum Sudan 3 UNOPS UNAMID Ordnance 2 Unit Disposal Office ODO Riyadh Mekka Street Block 13 House 42 Khartoum Sudan UNOPS Section II Schedule of Requirements 2 Technical Specifications Comparative Data Table Bidders must complete the right column of the below table and the compliance confirmation statement Item No Lot 1 Minibus 2WD Our minimum requirements Your offer please fill in Minibus 4
29. itions for Goods SCG This Section includes clauses specific to each contract that modify or supplement Section VI UNOPS General Conditions for Goods Contract Forms This Section includes the form for the Agreement which once completed incorporates corrections or modifications to the accepted bid that are permitted under the Instructions to Bidders the General Conditions for Goods and the Special Conditions for Goods The forms for Performance Security and Advance Payment Security when required shall only be completed by the successful Bidder after contract award N E U N O S Section I Instructions to Bidders Section I Instructions to Bidders Table of Clauses A General 1 Scope of Bid 2 Source of Funds 3 Fraud and Corruption 4 Eligible Bidders 5 Eligible Goods and Related Services B Contents of Bidding Documents 6 Sections of Bidding Documents 7 Clarification of Bidding Documents 8 Amendment of Bidding Documents C Preparation of Bids 9 Cost of Bidding 10 Language of Bid 11 Documents Comprising the Bid 12 Bid Submission Form and Price Schedules 13 Alternative Bids 14 Bid Prices and Discounts 15 Currencies of Bid 16 Documents Establishing the Eligibility of the Bidder 17 Documents Establishing the Eligibility of the Goods and Related Services 18 Documents Establishing the Conformity of the Goods and Related Services 19 Documents Establishing the Qualifications of the Bidder 20 Period of Validity
30. k Guarantee for Advance Payment No advance payment shall be made
31. m Country Sudan Date 12 September 2011 Time 13 00 local time Sudan ref www timeanddate com worldclock UNOPS Section I Instructions to Bidders 27 2 27 3 28 28 1 28 2 29 29 1 30 30 1 30 2 Bids received electronically by the required deadline will be printed and a copy of the Bids will be put in a sealed envelope that will be opened at the time and date specified in Instructions to Bidders Sub Clause 24 1 If multiple Bids are sent by a same Bidder only the last received Bid will be opened Envelopes shall be opened one at a time reading out the name of the Bidder and the Bid Prices and any other details as UNOPS may consider appropriate No Bid shall be rejected at Bid opening except for late bids in accordance with Instructions to Bidders Sub Clause 25 1 UNOPS shall prepare a record of the Bid opening that shall include as a minimum the name of the Bidder and the Bid E Evaluation and Comparison of Bids Confidentiality Information relating to the examination evaluation comparison and post qualification of bids and recommendation of contract award shall not be disclosed to Bidders or any other persons not officially concerned with such process until publication of the Contract Award Any effort by a Bidder to influence UNOPS in the examination evaluation comparison and post qualification of the bids or contract award decisions may result in the rejection of its Bid Notwithstand
32. ncy Documents Establishing the Eligibility of the Bidder To establish their eligibility in accordance with Instructions to Bidders Clause 4 Bidders shall a complete the Bid Submission Form included in Section II Bidding Forms b complete Form 4 Joint Venture Partner Information Form of Section II Bidding Forms and provide all documents as required in the Form in the event that the Bid is submitted by a Joint Venture Documents Establishing the Eligibility of the Goods and Related Services To establish the eligibility of the Goods and Related Services in accordance with Instructions to Bidders Clause 5 Bidders shall complete the country of origin declarations in the Price Schedule Forms included in Section II Bidding Forms Documents Establishing the Conformity of the Goods and Related Services To establish the conformity of the Goods and Related Services to the Bidding Documents the Bidder shall furnish as part of its Bid the documentary evidence that the Goods conform to the technical specifications and standards specified in Section III Schedule of Requirements The Bidder shall also furnish a list giving full particulars including available sources and current prices of spare parts special tools etc necessary for the proper and continuing functioning of the Goods during 1 year following commencement of the use of the Goods by UNOPS Standards for workmanship process material and equipment as well as references to bra
33. nd names or catalogue numbers specified by UNOPS in the Schedule of Requirements are intended to be descriptive only and not restrictive The Bidder may offer other standards of quality brand names and or catalogue numbers provided that it demonstrates to UNOPS s satisfaction that the substitutions ensure substantial equivalence or are superior to those specified in the Schedule of Requirements Documents Establishing the Qualifications of the Bidder The documentary evidence of the Bidder s qualifications to perform the contract if its bid is accepted shall establish to UNOPS s satisfaction y U N O P S Section I Instructions to Bidders 20 20 1 20 2 21 21 1 21 2 22 22 1 22 2 22 3 23 23 1 a that in case of a Bidder not doing business within the Country of destination the Bidder is or will be if awarded the contract represented by an Agent in the country equipped and able to carry out the Supplier s maintenance repair and spare parts stocking obligations prescribed in the Conditions for Goods and or Technical Specifications and b that the Bidder meets each of the qualification criterion specified in Instructions to Bidders Sub section 38 4 Period of Validity of Bids Bids shall remain valid for a period of 90 days after the bid submission deadline date prescribed by UNOPS A bid valid for a shorter period shall be rejected by UNOPS as non responsive In exceptional circumstances prior
34. ness in future invitations Ae UNOPS strongly encourages all Bidders to subscribe to the Tender Alert Service available on the United Nations Global Market Place www ungm org This will allow Bidders to be notified automatically of all UNOPS business opportunities for the products and services for which they have registered Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers Summary Section I Section II Section III Section IV Section V Section VI ITB for Procurement of Goods Instructions to Bidders This Section provides information to help Bidders prepare their bids Information is also provided on the submission opening and evaluation of bids and on the award of Contracts Section I contains provisions that are to be used without modification Bidding Forms This Section includes the forms for the Bid Submission Price Schedules Bid Security and the Manufacturer s Authorization to be submitted with the Bid Schedule of Requirements This Section includes the List of Goods and Related Services the Delivery and Completion Schedules the Technical Specifications and the Drawings that describe the Goods and Related Services to be procured UNOPS General Conditions for Goods GCG This Section includes the general clauses to be applied in all contracts The text of the clauses in this Section shall not be modified Special Cond
35. ns of Contract Section V Special Conditions of Contract 1 Contract Price see GCG clause 3 The prices charged for the Goods supplied and the related Services performed shall not be adjustable 2 bape a of the Goods see GCG clause 4 Ensure that vehicles should be prepared according to industry standard export protection for sea voyage All tools spare parts mirrors and other easily removable items and manuals to be enclosed in secure pilfer proof packaging e Ensure that consignment to be marked as indicated in the Contract 3 Transportation and Freight see GCG clause 5 Responsibility for transportation of the Goods shall be as specified in the Incoterms 2010 All non containerized Goods must be shipped below deck Partial shipment is not allowed 4 Delivery of Goods see GCG clause 7 1 For DAP Upon hand over to the freight forwarder e mail must be sent to e UNOPS Ordnance Deposal Office ODO e Consignee Mr Sidig Eltigani Sidig e Notify Party Mr Sidig Eltigani Sidig on E MAIL sidigm unops org advising that the Goods have been delivered to the freight forwarder Details of Shipping and other Documents to be furnished by the Supplier e Supplier s Invoice in the name of UNOPS ODO 1 original amp 2 certified copies e Packing List 2 copies e Inspection Certificate issued by nominated inspection agency 1 original amp 1 copy e Manufacturer s Warranty s Certificate 1 original amp 1 copy 5 Inspection of th
36. o perform the Contract satisfactorily 40 2 Before the award of Contract UNOPS may inspect the manufacturing facilities of the lowest evaluated responsive Bidder to assess his capability to successfully perform the Contract as per the terms and conditions specified in the ITB 41 UNOPS s Right to Vary Quantities at Time of Award 41 1 At the time the Contract is awarded UNOPS reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section II Schedule of Requirements provided this does not exceed 20 twenty and without any change in the unit prices or other terms and conditions of the bid and the Bidding Documents 42 Publication of Contract Award 42 1 UNOPS shall publish in UNOPS website http www unops org english whatweneed Pages Contractawards aspx the following information the ITB Reference Number the Description of the Goods Services procured the Beneficiary Country The Supplier Name and Country the Contract Value and the Issue Date of the Contract After publication of the award unsuccessful Bidders may request in writing to UNOPS for a debriefing seeking explanations on the grounds on which their bids were not selected UNOPS shall promptly respond in writing to any unsuccessful Bidder who after Publication of contract award requests a debriefing 42 2 Upon the successful Bidder s furnishing of the signed Contract Form and performance security pursuant to In
37. of the Bidder Financial capability related documents Experience and technical capacity related documents Additional requirements Sy U N O P S Section II Bidding Forms 3 Bidder Information Form 1 Expertise of Organization Please fill in Organization structure e g service provider wholesaler trader manufacturer Years of company experience Areas of expertise of organization Current Licenses if any and Permits with dates numbers and expiration dates Heath Authority Registration Information Production Capacity 2 Quality Assurance Certification International Quality Management System QMS List of other ISO certificates or equivalent certificates Presence and characteristics of in house quality control laboratory 3 Expertise of Staff Total number of staff Number of staff involved in similar supply contracts 4 Client Reference List Please provide references such as client details commercial bank details etc Name of company Contact person Telephone 5 Contact details of persons that UNOPS may contact for requests for clarification during bid evaluation Name Surname Tel Number direct Email address direct PS This person must be available during the next two weeks following receipt of bid aN EA U N O P S Secti
38. on II Bidding Forms 4 Joint Venture Partner Information Form The Bidder shall fill in this Form in accordance with the instructions indicated below Date insert date as day month and year of Bid Submission ITB No insert number of bidding process Page of pages 1 Bidder s Legal Name insert Bidder s legal name 2 JV s Party legal name insert JV s Party legal name 3 JV s Party Country of Registration insert JV s Party country of registration 4 JV s Party Year of Registration insert JV s Part year of registration 5 JV s Party Legal Address in Country of Registration insert JV s Party legal address in country of registration a JV s Party Authorized Representative Information Name insert name of JV s Party authorized representative Address insert address of JV s Party authorized representative Telephone Fax numbers insert telephone fax numbers of JV s Party authorized representative Email Address insert email address of JV s Party authorized representative b Attached are copies of original documents of check the box es of the attached original documents Articles of Incorporation or Registration of firm named in 2 above in accordance with Instructions to Bidders Sub Clauses 4 1 and 4 2 JV Agreement or letter of intent to enter into such an Agreement signed by the legally authorized signatories of all the parties
39. roduct recalls etc may be treated as unsatisfactory performance history while deciding the award of contract If no instance of previous past performance has resulted into adverse actions this should be clearly indicated in the Bidder s bid Notwithstanding anything stated above UNOPS reserves the right to assess the Bidder s capabilities and capacity to execute the Contract satisfactorily before deciding on award Even though the Bidders meet the above qualifying criteria they are subject to be disqualified if they have made misleading or false representations in the forms statements and attachments submitted in proof of the qualification requirements and or record of poor performance such as not properly completing contracts inordinate delays in completion litigation history financial failures etc GAR EN e U N O S Section I Instructions to Bidders UNOPS s Right to Accept Any Bid and to Reject Any or All Bids 1 UNOPS reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to contract award without thereby incurring any liability to Bidders OW We oS F Award of Contract 40 Award Criteria 40 1 Inthe event of a Contract award UNOPS shall award the Contract to the Bidder whose offer has been determined to be the lowest evaluated bid substantially responsive to the Bidding Documents provided further that the Bidder is determined to be qualified t
40. s shall not be eligible to submit a bid when at the time of bid submission 1 Suppliers are already suspended by UNOPS or 2 Supplier s names are mentioned in the UN 1267 Terrorist list issued by the Security Council resolution 1267 which establishes a sanctions regime to cover individuals and entities associated with Al Qaida and or the Taliban or 3 Suppliers are suspended by the UN Procurement Division UNPD or 4 Suppliers have been declared ineligible by the World Bank see http www worldbank org debarr Bids may be submitted by a Joint Venture JV In the case of a JV a The duly filled Form 4 Joint Venture Partner Information Form of Section II Bidding Forms must be included with the Bid and b All parties to the JV shall be jointly and severally liable and c The JV shall nominate a Representative who shall have the authority to conduct all businesses for and on behalf of any and all the parties of the JV during the bidding process and inthe event the JV is awarded the Contract during contract execution Eligible Goods and Related Services All the Goods and Related Services to be supplied under the Contract may have their origin in any country For purposes of this Clause the term origin means the country where the goods have been mined grown cultivated produced manufactured or processed or through manufacture processing or assembly another commercially recognized article results that differ
41. s substantially in its basic characteristics from its components B Contents of Bidding Documents Sections of Bidding Documents The Bidding Documents consist of e Section I Instructions to Bidders Section II Bidding Forms Section III Schedule of Requirements Section IV General Conditions for Goods GCG Section V Special Conditions for Goods SCG Section VI Contract Forms The Bidder is expected to examine all instructions forms terms and specifications in the Bidding Documents Failure to furnish all information or documentation required by the Bidding Documents may result in the rejection of the bid Bidders are cautioned to read the specifications carefully see Schedule HI Schedule of Requirements as there may be special requirements The technical specifications presented herein are not to be construed as defining a particular manufacturer s product Bidders are encouraged to advise UNOPS if they disagree y U N O P S Section I Instructions to Bidders 8 1 8 2 8 3 9 1 10 10 1 11 11 1 12 12 1 13 13 1 The specifications are the minimum requirements for the products Products offered must meet or exceed all requirements herein The products shall conform in strength quality and workmanship to the accepted standards of the relevant industry Modifications of or additions to basic standard products of less size or capability to meet these requirements will not be acceptable Clarif
42. shall be valid only if they are signed or initialled by the person signing the Bid D Submission and Opening of Bids Submission Sealing and Marking of Bids Bidders may always submit their bids by mail or by hand Bidders shall have the option of submitting their bids electronically a Bidders submitting bids by mail or by hand shall enclose the original of the Bid in a sealed envelope which shall bear the name and address of the Bidder as well as the ITB reference number be addressed to UNOPS in accordance with Instructions to Bidders Sub Clause 24 1 bear a warning Not to be opened by registry if the envelope is not sealed and marked as required UNOPS will assume no responsibility for the misplacement or premature opening of the bid b Apart from the Bid Security which shall be submitted in original unless not required in accordance with Instructions to Bidders Clause 21 1 Bidders bid may be submitted electronically A bid sent by email may only be sent to the secure bid email address bids sudan map org and must indicate the ITB reference number in the subject Bids sent or copied to any other email address will be declared invalid Bids sent via the correct route after having been sent incorrectly will be declared invalid Size of individual e mails including e mail text and attachments must not exceed 8 MB Section I Instructions to Bidders 24 24 1 24 2 25 25 1 26 26 1 26 2
43. ssion Form Name insert complete name of person signing the Bid Submission Form Duly authorized to sign the bid for and on behalf of insert complete name of Bidder Dated on day of insert date of signing Section II Bidding Forms 6 Price Schedule Form The Bidder shall fill in these Price Schedule Forms in accordance with the instructions indicated The list of line items in column I of the Price Schedules shall coincide with the List of Goods and Related Services specified by UNOPS in the Schedule of Requirements BIDDER S TOTAL PRICES Price amp Currency to be entered by Bidder TOTAL FIRM FCA PRICE TOTAL FIRM DAP PRICE Khartoum Sudan TOTAL PRICE FOR SERVICES if applicable FREIGHT COST PER 20 40 FT CONTAINER if applicable BIDDER S PRICES FOR GOODS Price amp Currency to be entered by Bidder ITEM DESCRIPTION QTY CURRENCY LOT a UNIT PRICE UNIT PRICE TOTAL PRICE TOTAL PRICE FCA DAP FCA DAP b c a x b a x c 1 Minibus 2WD 4 2 VHF radio set 4 3 Sedan motor vehicles 2 BIDDER S DELIVERY DATA Country of origin of offered products Item 1 Item 2 Item 3 FCA point s of delivery for offered products Item 1 Item 2 Item 3 Delivery time DAP from date of order Item 1 Item 2 Item 3 Shipment dimensions of offered products Including package Gross Total Containers if
44. structions to Bidders Clause 44 UNOPS will promptly notify and will discharge the Bid Security of each unsuccessful Bidder pursuant to Instructions to Bidders Clause 21 4 43 Signing of Contract 43 1 Prior to the expiration of the period of bid validity UNOPS shall send the successful Bidder the Contract and the Special Conditions for Goods 43 2 Within 7 seven days of receipt of the Contract the successful Bidder shall sign date and return it to UNOPS 44 Performance Security 44 1 Within 14 fourteen days of receipt of the Contract from UNOPS the successful Bidder if required shall furnish the Performance Security in accordance with the GCG using for that purpose the Performance Security Form included in Section VI Contract forms or another Form acceptable to UNOPS UNOPS shall promptly discharge the Bid Securities of the unsuccessful Bidders pursuant to Instructions to Bidders Sub Clause 21 4 44 2 Failure of the successful Bidder to submit the above mentioned Performance Security or sign the Contract shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security In that event UNOPS may award the Contract to the next lowest evaluated Bidder whose offer is substantially responsive and is determined by UNOPS to be qualified to perform the Contract satisfactorily Section II Bidding Forms Section II Bidding Forms Table of Forms Bid No Bid Confirmation Form Check List Form
45. the evaluation to be substantially responsive To evaluate a Bid UNOPS shall consider the following aN E U N O S Section I Instructions to Bidders 36 3 36 4 37 37 1 37 2 38 38 1 38 2 a evaluation will be done for Lots b price adjustment for correction of arithmetic errors in accordance with Instructions to Bidders Sub Clause 31 3 c price adjustment due to discounts offered in accordance with Instructions to Bidders Sub Clause 14 4 d the availability in the Beneficiary s Country of spare parts and after sales services for the equipment offered in the bid UNOPS s evaluation of a bid will exclude and not take into account a Customs duties and other import taxes sales and other similar taxes which will be payable on the Goods if the contract is awarded to the Bidder b Any allowance for price adjustment during the period of execution of the contract if provided in the bid Bidders are allowed to quote separate prices for one or more lots UNOPS may award one or multiple lots to more than one Bidder The methodology of evaluation to determine the lowest evaluated lot combinations is as follows UNOPS shall a evaluate only complete lots b take into account the lowest priced substantially compliant offer for each lot and c where a supplier does not meet all post qualification criteria as specified in Instructions to bidders Clause 38 Sub clause 38 4 for all the lots
46. to allow UNOPS to repudiate and terminate the contract and to debar and remove the supplier from UNOPS list of registered suppliers Information regarding Bid Protest can be found at http www unops org english whatwedo services procurement Pages Procurementpolicies aspx y TN EER 8 U N O H S Section I Instructions to Bidders g 7 PRA Ne 4 3 44 5 2 6 1 6 2 6 3 Eligible Bidders A Bidder and all parties constituting the Bidder may have the nationality of any country A Bidder shall not have a conflict of interest All Bidders found to have conflict of interest shall be disqualified Bidders may be considered to have a conflict of interest with one or more parties in this bidding process 1f they i are or have been associated in the past with a firm or any of its affiliates which have been engaged by UNOPS to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of the Goods to be purchased under these Bidding Documents or ii submit more than one bid in this bidding process except for alternative offers permitted under Instructions to Bidders Clause 13 However this does not limit the participation of subcontractors in more than one bid A Bidder that is under a declaration of ineligibility by UNOPS in accordance with Instructions to Bidders Clause 3 at the date of contract award shall be disqualified Bidder
47. to the expiration of the bid validity period UNOPS may request Bidders to extend the period of validity of their bids The request and the responses shall be made in writing If a Bid Security is requested in accordance with Instructions to Bidders Clause 21 it shall also be extended for a corresponding period A Bidder may refuse the request without forfeiting its Bid Security A Bidder granting the request shall not be required or permitted to modify its bid Bid Security A Bid Security as part of the Bidder s bid shall not be required If a Bid Security is not required and a if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Letter of Bid Form except as provided in Instructions to Bidders 20 2 or b if the successful Bidder fails to sign the Contract in accordance with Instructions to Bidders 43 or furnish a performance security in accordance with Instructions to Bidders 44 UNOPS may declare the Bidder disqualified to be awarded a contract UNOPS for a period of time of one year Format and Signing of Bid The Bidder shall prepare one original of the documents comprising the bid as described in Instructions to Bidders Clause 11 and clearly mark it ORIGINAL No copy of the bid is required The original of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder Any interlineations erasures or overwriting
48. ubsequently be made responsive by the Bidder by correction of the material deviation reservation or omission Nonconformities Errors and Omissions Provided that a Bid is substantially responsive UNOPS a may waive any non conformities or omissions in the Bid that do not constitute a material deviation b may request that the Bidder submit the necessary information or documentation within a reasonable period of time to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements Such omission shall not be related to any aspect of the price of the Bid Failure of the Bidder to comply with the request may result in the rejection of its Bid c shall correct arithmetical errors on the following basis e If there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity the unit price shall prevail and the line item total shall be corrected unless in the opinion of UNOPS there is an obvious misplacement of the decimal point in the unit price in which case the line item total as quoted shall govern and the unit price shall be corrected e if there is an error in a total corresponding to the addition or subtraction of subtotals the subtotals shall prevail and the total shall be corrected and e if there is a discrepancy between words and figures the amount in words shall prevail unless the amount expressed in words is related to an
49. yer Name Title Tel ON BEHALF OF UNOPS Name of Procurement Authority Title Business Unit ACKNOWLEDGEMENT COPY Vendor s Signature Date UNOPS Office Address Country Tel Fax This Purchase Order may only be accepted by the Vendor s signing and returning the Acknowledgement Copy Acceptance of this Purchase Order shall effect a Contract between the Parties under which the rights and obligations of the Parties shall be governed solely by the Conditions of this Purchase Order including the General Conditons for Goods of the United Nations Office for Project Services UNOPS and any UNOPS attachments hereinafter collectively referred to as This Contract No additional or inconsistent provisions proposed by the Vendor shall bind UNOPS unless agreed to in writing by a duly authorised official of UNOPS UNOPS General Conditions for Goods are available at UNOPS website at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under General conditions of contract If your company is unable to access the document Please send an e mail or fax request to insert e mail address and fax number of contact person and the UNOPS General Conditions for Goods will be sent to you electronically or by fax BN amp U N O 2 S Section VI Contract Forms 2 Performance Security No Performance Security shall be required BN amp U N O 2 S Section VI Contract Forms 3 Ban
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