Email User Manual
Contents
1. 4 6 To Reply Reply All and Forward Select an email from Inbox and click gulshan gunputh i H I d like to share my calendar with you it so that the check box is ticked x Tue 04 03 gulshan gunputh gunputh mail gov mu has invite The message will be displayed on the right hand side Microsoft Outlook gt Meeting Mon 10 00 Delivery has failed to these recipients or groups ggu LAST WEEK Sheila RAMSURRUN gt testing Fri 07 03 REPLY TO TEST MAIL gulshan gunputh m Goyave De Chine Party Thu 06 03 No preview is available Madina Jauhangeer testing Wed 05 03 v gulshan gunputh 0 x I d like to share my calendar with you Tue 04 03 gulshan gunputh gunputh mail gov mu has invite D gulshan gunputh a Tue 04 03 2014 13 24 DR To Webteam e You replied on 04 03 2014 20 41 ADD CALENDAR SHARE MY CALENDAR BACK normal lows A pC REPLY E REPLYALL FORWARD mark as unread gulshan gunputh gunputh mail gov mu has invited you to view his or her Microsoft Exchange Calendar For instructions on how to view shared folders on Exchange see the following article http go microsoft com fwlink Linkld 57561 CENTRAL INFORMATION SYSTEMS DIVISION Page 9 Email User Manual REPLY E REPLY ALL gulshan gunputh PAA Tue 04 03 2014 13 24 To Webteam You replied on 04 03 2014 20 41 ADD CALENDAR f SHARE MY CALENDAR BACK gulshan gunputh2. The event will then be added to the recipient s calendar with a reminder March 2014 jan feb mar apr may jun jul aug sep oct nov dec gototoday MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 25 26 27 28 1 Mar 3 5 6 7 8 10 11 12 13 14 15 Independence Da 9 30 Meeting Goyave De Chine 1 17 18 19 20 21 22 9 30 Meeting 24 25 26 21 28 29 9 30 Meeting 31 AJ E s 9 30 Meeting CENTRAL INFORMATION SYSTEMS DIVISION SUNDAY 2 23 30 gt FORWARD EEE day work week week month a SHARE E PRINT 13 MARCH 2014 9 30 Meeting 1 hour Conference Room a Page 30 Email User Manual CENTRAL INFORMATION SYSTEMS DIVISION Page 31 Email User Manual 6 2 To Share Calendar 1 Click Calendar view 2 From the left hand side panel select a calendar which you want to share if there is more than one calendar El 1 MARCH 2014 M T W T F 5 a 1 12 13 14 15 17 8 19 20 21 22 24 25 26 27 28 29 MY CALENDARS E Calendar OTHER CALENDARS 3 Click SHARE on the top right hand side SHARE or right click on the calendar and select share calendar t E Calendar share calendar e permissions color p 4 Under Share with enter the name or email address of the people you want to share your calendar ET SEND gt DISCARD Share with e tosearch for you can share your calendar to more than 1 recipient i ae Full details abc rmail gqow mu pqr mail qov mu PT Por ma
3. gunputh mail gov mu has invited you to view his or her Microsoft Exchange Calendar For instructions on how to view shared folders on Exchange see the following article http go microsoft com fwiink Linkld 57561 Click REPLY REPLY ALL or FORWARD REPLY EE REPLY ALL FORWARD Type your reply El SEND DISCARD y INSERT Fro Webtea4m mal qow mu ce Subject RE I d like tb share my calendar with you Ok accepted Webtean Central Information Systems Division Port Louis Click on Send or DISCARD THE REPLY If discard is clicked then a confirmation message is displayed discard message discard This message will be deleted don t discard Return to the message for further editing CENTRAL INFORMATION SYSTEMS DIVISION FORWARD mark as unread Page 10 Email User Manual 4 7 Mark a Mail as Unread Right Click on the message and click on Mark as Unread new mail search mail and people pD all unread tome flagged lt lt INBOX CONVERSATIONS BY DATE w Favorites v Madina Jauhangeer x t testing delete 13 14 4 Sheila RAMSURRUN pS Sheila RAMSURRUN flag Inbox a aca Testing 13 13 Drafts This is a test mail id ignore sent Items categorize b Deleted Items create rule Junk Email Motes 4 8 Flags and Reminders You can use flags to remind yourself to follow up on specific items in your mailbox 4 8 1 Flag an Item To add the default flag in the lis
4. 22 5 3 3 A nn 23 5 3 4 Chance OA VETS I OM soii ioidice ad 24 5 3 5 A A nese 24 5 3 6 Message FOMA aia 25 5 3 7 Messace ONON A A ooo are 26 5 3 8 a N 26 S Cana 28 6 1 Ada NEW PP E E E E E E 28 6 2 Toone cend anadir 32 P Ns 34 NA E E ET SEE TINA eee 35 8 1 Creating a New Contact sra aaa aci 35 8 2 EI a CON coli 36 8 3 Creatine O L D aan ecads 36 e O o o ANSATT E E E nas 38 9 1 Create a New Mail Folder ccccccccoonnnccnnnnnnnconnnccnnnnnnnnononanonnnnnnnnoonnnnncnnnnnnnnnnnnnnnnnnnnnnnrnnaninnnnss 38 9 2 Cre te a New Calendar Folder smsisesiketssistsslsidedsst sas iniciado cada 39 9 3 Create a New Contacts Folder ooooncccnnnncncconnnoncnnnnnnnononancnnnnnnnnonnnnnnnnnnnnnnrnnnnnnnnnnnnnnonnnnninoss 39 9 4 Create a New Tasks Olea raid 40 9 5 Delete a POr ono 40 9 6 O E E ENE 41 9 7 Move a FOTO ST oe 41 CENTRAL INFORMATION SYSTEMS DIVISION Page 2 Email User Manual 9 7 1 A 41 9 7 2 By SIME the ne ntclcomentl america 41 CENTRAL INFORMATION SYSTEMS DIVISION Page 3 Email User Manual 1 To Login Go to https mail gov mu or Enter your username username and password Outlook Web App Domainuser namne weblearn Password sign in Y our mailbox will be shown 4 Outlook Web A MESS Sheila RAMSURRUN amp pp 4 new mail search mail and people p all unread tome flagged INBOX CONVERSATIONS BY DATE w 4 Favorites Inbox Sent Items Drafts 4 Sheila RA
5. select Display setting E Retresh Set automatic replies Display settings Manage apps Offline settings Change theme Change password Options The Display setting window will open Message list CENTRAL INFORMATION SYSTEMS DIVISION Page 22 Email User Manual wW OK 2 CANCEL display settings message list conversations reading pane Outlook Web App version Layout Preview text Sender name on top 8 Show preview text CO Subject on top O Hide preview text In the message list you can customise your layout and click on Ok to activate the setting 5 3 3 Conversations Click on conversation and customise and click on OK A ORK gt lt CANCEL display settings message list conversations reading pane Outlook Web App wersion Layout Deleted items in conversations E Mewest message on top E Show deleted items Co Oldest message on top Co Hide deleted items E Reading pane Click on reading pane and customise how you want your message to be displayed wi OK gt CANCEL display settings message list conversations reading pane Outlook Web App version Show reading pane on the right Show reading pane at bottom O Hide reading pane CENTRAL INFORMATION SYSTEMS DIVISION Page 23 Email User Manual click on OK 5 3 4 Change OWA version Click on OWA version and check the use the light version of OWA af OK M CANCEL display settings message list conversations reading pane
6. view the list of all folders in your Inbox Mail Calendar People Tasks i 2 To create a new folder at the same level as your Inbox right click your name at the top of the folder list 4 Madina Jauhangee sl create new folder Inbox Drafts 4 Sent Items empty gt Deleted Items a add to Favorites Junk Email Notes mark all as read add shared folder permissions Subfolder Right click the folder in which you want to create a new folder For example to create a subfolder in your Inbox right click Inbox Velvery Inbox create new folder Drafts Sent Ite b Deleted empty Junk Err remove from Favorites Notes mark all as read permissions 3 Click Create New Folder 4 Type a name for your new folder 5 Press ENTER to save your changes CENTRAL INFORMATION SYSTEMS DIVISION Page 38 Email User Manual 9 2 Create a New Calendar Folder 1 In the Navigation Pane click Calendar Mail Calendar People Tasks onli 2 Right click on My Calendars on the panel found on the left hand side Click on new calendar 4 jan sE PALO OA 4 MARCH 2014 o P1 T Wir T F 5 5 1 2 a 5 E 7 a El 3 10 MA 12 12 14 15 16 YF LS ma O 21 E 23 SA 25 26 P a ao 0 10 1 RAY CALENDARS new calendar E Calendar open calendar new calendar group OTHER CALEMI rename calendar group _ T gul delete calendar group y 3 Type a name for the new c
7. xyz2mail gow mu Cc abc mail gow mu Subject Testing a B I This is a test mail Type your message in the body Click on send to send the message YE DISCARD fl INSERT From abc mail gqov mu To xy2z miail gov mu Cec abc mail gov mu Bec cde mail gov mu Subject Testing 2 2 Dear all This is a test Tasks Sheila RAMSURRUN i El CENTRAL INFORMATION SYSTEMS DIVISION Page 6 Email User Manual 4 2 To Save Mail as Draft Click on and then click on Save EJ SEND DISCARD ll INSERT save To xyz miail gov mu dn ber show from Cc abc mail gov mu check names Subject Testing set importance b switch to plain text show message options This is a test mail 4 4 3 To Continue Writing a Mail Previously Saved as Draft Click on the Drafts folder found on the panel on the right hand side and click on the mail to open it Ela Outlook Web App new mail search mail and people p all unread tome flagged e DRAFTS ITEMS BY DATE Favorites xyz Gmail gov mu x Testing 11 11 This a test mail a Sheila RAMSURRUN Inbox Drafts 1 Sent Items Deleted Items Junk Ernail Notes CENTRAL INFORMATION SYSTEMS DIVISION Page 7 Email User Manual Click on Continue editing to continue writing Testing CONTINUE EDITING Draft This message hasn t been sent Saved on Fri 07 03 2014 11 26 To xyz mail gov mu Cc a
8. 2 Right click the folder you want to rename and then click rename al Inbox create new folder Drafts 4 rename Sent temas delete Pb Deleted Iter empty Junk Ernail E add to Favorites Motes Move mark all as read permissions 3 Type the new folder name and then press ENTER 9 7 Move a Folder You can move or copy folders two different ways 9 7 1 By dragging 1 Inthe Navigation Pane click Mail to view the list of all folders in your mailbox Mail Calendar People Tasks 2 To move a folder click and drag it to the location you want to move it to 9 7 2 By using the right click menu 1 Inthe Navigation Pane click Mail to view the list of all folders in your mailbox Mail Calendar People Tasks mu CENTRAL INFORMATION SYSTEMS DIVISION Page 41 Email User Manual 2 Right click the folder you want to move or copy and then click Move Folder in the menu A new window will appear that shows the folders you can move to a Sent lterns folder Pb Deleted Iterns create new folder rename Junk Email delete Motes empty add to Faworites MOE mark all as read Permissions 3 Select the folder you want to move to and then click Move Move folder 4 Madina Jauhangeer Inbox Drafts 4 4 Sent Items folder 4 Deleted Items testings Junk Email Motes cancel CENTRAL INFORMATION SYSTEMS DIVISION Page 42
9. Email User Manual Outlook Web App 2013 Central Information Systems Division March 2014 Email User Manual Table of Contents La TOLON e ataca 4 Ze TOMO Lanata tia sao 5 Emnaate Pas NO esc 5 Mee US A s sen A PENELI AN EA ESR INNAN 6 4 1 CRC ATS a NOW Via asentada 6 4 2 To Save Mallas Di ena arcaica init E 7 4 3 To Continue Writing a Mail Previously Saved as Draft ccccoocccnccnnccnnonanonnnnnacononnncnnnonanonnnnnnoos 7 Aa TOA AraC BU a E E E E E E E E 8 4 5 set Importance Righ Normal LOW sisas 9 4 6 TORO DIV Rep IV Alland ROW AN Oasis EA NES 9 4 7 Marica Malas Uea stands 11 4 8 Maes ana Reminders tocarte corbatas decada 11 4 8 1 A e o o A 11 4 8 2 Knowing More about Flags srta oia cis 11 4 9 A o e ense ee eee ee ae 12 4 10 Viewing and Searching Messages snmsmmsssssrresrrrrerrrerrrrererrrrerrrrrrrrrrrrrrrrrrrrrrrs rer sr RR rr RR KSR R RKS RR RKS RR rr ons 12 4 10 1 Sorting Email by Message Type cccccccsseccccssececeesececceececeeesceceeusececsenecessensceesseseeetseneees 12 TIo SCC NG teta ores eens eee 13 De ROU strc recy se cet E CO E 0 ce iota cheat ence 14 5 1 Date ana Time SOC SS sti ictericia 14 5 2 A A we a Sete an nse A 15 5 2 1 AIO A e PP NISSAN E aun 15 5 2 2 AUTO mate RCM eee een On lit eee oe 18 CENTRAL INFORMATION SYSTEMS DIVISION Page 1 Email User Manual 5 3 SEE A UN Mn o O E A E E 21 5 3 1 Deer REP OT U sassns ns r rde E n nte N asec E 21 5 3 2 DA A A ee e OU O AE E E E NNE
10. MSURRUN There are no items to There are no items to show in this view show in this view is Inbox Drafts Sent ltems Deleted ltems Junk Email Notes CENTRAL INFORMATION SYSTEMS DIVISION Page 4 Email User Manual 2 To Logout On the top right hand corner click on your name and select Sign out from the drop down Mail Calendar People Tasks Sheila RAMSURRUN Sheila RAMSURRUN sramsurrun mail gov mu change Open another mailbox Sign out 3 Change Password 1 On the top right hand corner click on settings lt 3 Change password 2 Type your current password 3 Type your new password and confirm the new password change password Enter your current password type a new password and then type it again to confirm it y P YP E yF J After saving you might need to re enter your user name and password and sign in again You ll be notified when your password has been changed successfully Domain user name Current password a to verify that you typed it correctly Confirm new password ai sa zm Save 4 Click on the save button CENTRAL INFORMATION SYSTEMS DIVISION Page 5 Email User Manual 4 Email Messaging 4 1 Create a New Mail Click on new mail found on the top left hand corner El Outlook Web App new mail Type the recipient details and subject Mail Calendar People U I XM A ET SEND Xx DISCARD uy INSERT To
11. Outlook Web App version Select the check box below if you want to use the light version of Outlook Web App The light version of Outlook Web App provides a simplified expenence for users who have Older web browsers Low bandwidth connections Accessibility needs v Use the light version of Outlook Web App Changes to this setting will take effect the next time you sign In Click on OK NOTE TO ACTIVATE THE SETTINGS YOU NEED TO SIGN OUT AND CLOSE YOUR BROWSER 5 3 5 Email Signature 1 Click Settings a at the top right corner and then Options o Refresh 5et automatic replies Display settings Manage apps Offline settings Change theme Change password Options Click settings on the left panel and then mail on the right top panel CENTRAL INFORMATION SYSTEMS DIVISION Page 24 Email User Manual Calibri riilllvy B I U jE E ab A irri Under the email signature enter your email signature containing multiple lines and hyperlinks mail calendar regional password L email signature Raavi li2 B I U ak Se 32 Y A fe X Kw E Webteam Central Information Systems Division Lth Floor E Anquetil Building Port Louis er Automatically include my signature on messages I send Your signature can be in HTML format By default your signature will only be applied when composing email To add your signature when replying or forwarding you could check Automatically include my signatur
12. ady Print to file Location Page Range All Number of copies 1 Selection Current Page D Pages 1 Collate Enter either a single page number or a single 1 2 2 3l3 page range For example 5 12 4 10 Viewing and Searching Messages 4 10 1 Sorting Email by Message Type Click on the dropdown to change your sorting and grouping preference search mail and people D all unread tome flagged INBOX CONVERSATIONS BY oar Madina Jauhangeer testing 13 14 Sheila RAMSURRUN t Testing 1313 This is a test mail SORT EY ww Cate fror to flagged size subject type attachrnent importance ORDER a Nnewezton top eldest on top COM ERSA TOPS se Cn CENTRAL INFORMATION SYSTEMS DIVISION Page 12 Email User Manual 4 10 2 Searching Enter the word e g test and click test The email containing the word test is displayed all ar e LL bilo Include messages from INBOX Entire mailbox amp Curent folder Inbox testing it e REPLY TO TEST MAIL Current folder and subfolders This ts a test mail Show these messages i Get more results Older than a week A Older than a month Older than a year v Sheila RAMSURRUN Sheila RAMSURRUN LU LE EA CONVERSATIONS BY DATE x I 13 25 13 13 CENTRAL INFORMATION SYSTEMS DIVISION Page 13 Email User Manual 5 Option Click Settings on the top right corner Then click on Options Mail Calenda
13. alendar w Calendar AE 4 Press ENTER to save your changes 9 3 Create a New Contacts Folder 1 In the Navigation Pane click People Mail Calendar People Tasks a 2 Right click on My Contacts on the panel found on the left hand side Then click on new folder a My Contacts Contacts new folder 3 Type a name for the new contacts folder 4 Press ENTER to save your changes CENTRAL INFORMATION SYSTEMS DIVISION Page 39 Email User Manual 9 4 Create a New Tasks Folder 1 Inthe Navigation Pane click Tasks Mail Calendar People Tasks 2 Right click on My Tasks on the panel found on the left hand side Then click on create new folder a My Tasks create new folder Flagged Iter Tasks Type a name for the new tasks folder 4 Press ENTER to save your changes 9 5 Delete a Folder 1 Inthe Navigation Pane click Mail to view the list of all folders in your mailbox Mail calendar People Tasks a 2 Right click the folder you want to delete al Inbox folder Drafts 4 create new folder rename Sent Items t Deleted Iter empty add to Favorites Junk Email Notes MOVE mark all as read permissions 3 Click delete in the menu CENTRAL INFORMATION SYSTEMS DIVISION Page 40 Email User Manual 9 6 Rename a Folder 1 In the Navigation Pane click Mail to view the list of all folders in your mailbox Mail calendar People Tasks a
14. bc mail gov mu This is a test mail 4 4 To Add Attachment fl INSERT Click on and select attachment from the drop down El SEND A DISCARD ll INSERT attachment signature Cc abc mail gov mu Subject Testing Browse the file and click open 3 Choose File to Upload JON BI Desktop y Search Desktop Organize Mew folder FE HH Ed HI Desktop Shortcut p Downloads pe 939 bytes Recent Places http Microsoft Office Word 97 2003 25 5 KB Libraries Internet Explorer Es Documents Shortcut al Music 1 41 KB E Pictures ManyCam E Videos Shortcut wey 1 05 KB jE Computer Microsoft Office Access 2007 2 A Shortcut J Local Disk Ela Local Disk C 2 58 KB backup E a Microsoft Office Excel 2007 Shortcut Ai File name http The file is attached DISCARD CENTRAL INFORMATION SYSTEMS DIVISION Page 8 Email User Manual El SEND A DISCARD Uj INSERT To xyz mail gov mu Cc abc mail gov mu Subject Testing Fl 2 PAF GENERAL1 pdf 361 KB Preview Click here to remove the attachment 4 5 Set Importance High Normal Low ET SEND DISCARD ily INSERT a save I From abco mail qgov mu hide bec hide fram To xyz mail gov mu Ce abc mail gqovw mu Bee cde mail gov mu Subject Testing 3 https doc 64 KB Preview x check names set importance switch to plain text show message options
15. e More options save cancel 3 Enter a name for the rule from the new inbox rule window e g Move email subject Advertisement to folder IGNORE Apply this rule Marne Move email subject Advertisement to folder IGNORE 4 Click on Enter words and type in the word advertisement in the window which pops up CENTRAL INFORMATION SYSTEMS DIVISION Page 16 Email User Manual specify words or phrases E E i Click on then on ok 5 Click on Select one Then Click on Inbox gt new folder gt and then type in the name of the new folder In this case IGNORE new inbox rule x select folder Apply this rule Sheila RAMSURRUN Marne A Move email ahed Adve IGNORE Drafts When the message arrives ar Sent Hem It includes these words in tha Deleted Items Junk Email Do the following Move the message to folder More options Click on ok then click on save 6 The rule is then added to the list Click it to view the detail shown at the right pane CENTRAL INFORMATION SYSTEMS DIVISION Page 17 Email User Manual Move email subject Advertisement to folder IGNORE Move email subject Advertisement to folder IGNORE After the message arrives and the message includes specific words in the subject dht Do the following move the message to folder IGNORE and stop processing more rules on this message 7 A r
16. e on messages I send 5 3 6 Message Format In the message format you may select Always show BCC or always show From message format Always show Bec W Always show From Warning Messages you compose won t be sent using S MIME when this option is selected Message font Bru A Sample Text Calibri CENTRAL INFORMATION SYSTEMS DIVISION Page 25 Email User Manual 5 3 7 Message Option You have numerous message options which you can select After deleting or moving an item you may select how you want to move forward message options Open the previous tem Open the next item After moving or deleting an item LOTA You may also select a sound when a new mail has come in W Play a sound when new items arrive ve Display a notification when a new email message arrives W Display a notification when a new voice message arrives W Display a notification when a new fax arrives Empty the Deleted Items folder when I sign out W Warn me when I send a message that may be missing an attachment Save Click on save to save your changes 5 3 8 Read Receipts This option helps you to choose how to respond to requests for read receipts read receipts Choose how to respond to requests for read receipts 8 Ask me before sending a response _ Always send a response Never send a response Reading pane You can choose your own option when writing email messages If you want to have a new wind
17. h mall and people P CENTRAL INFORMATION SYSTEMS DIVISION Page 34 Email User Manual S Contacts 6 1 Creating a New Contact 1 Click on People Mail Calendar People Tasks Madina Jauhangeer v x 2 On the top left hand side click on NEW 3 Select create contact what would you like to do Fa create contact cancel 4 Fillin the pop up which appears as follows H SAVE xx DISCARD First name Middle name Fill inthe name of our contact here Last name if the person has more than one email address it can be inserted by clicking here mall e johnsmith mai gqovwimu Fill in the email a address address of the person Display as here John Jack Smith Qohnsmith mail gow mu other Click on these to be able to add these details IM notes 5 Click on SAVE Your contact is now saved CENTRAL INFORMATION SYSTEMS DIVISION Page 35 Email User Manual 8 2 Edit a Contact 1 Click on the contact 2 When details of the contact appears click on the edit icon AF found on the top right hand side 3 You can then start editing your contact 4 Click on SAVE 6 3 Creating a Group 1 Click on People Mail Calendar People Tasks Madina Jauhangeer x 2 2 On the top left hand side click on O NEW 3 Select create group what would you like to do create contact create group ca
18. ich will be shown SAVE X DISCARD E SCHEDULING ASSISTANT 1 Entername and location of event 2 Enter email address Attendees xyz mail gov mu fot recipients 3 Enter date time and duration of event Start Duration Thu 13 03 2014 4 In the Show as list i select how your and your 6 Select this to set recipients schedule to reminder This also reminds appear for the duration of all participants if they have the meeting such as Busy caida reminders enabled on their and Free Calendar v calendars 5 Click this if your event occurs regularly You could set your preference as To Thu 13 03 2014 Thu 03 04 2014 4 Addamessage in the message text area emm e TEES A Hello All The meeting is scheduled for Thursday 13th March 2014 Regards 5 Click on Save Have XX oscan FR SCHEDULING ASSISTANT The event is then sent to attendee s and added to your schedule CENTRAL INFORMATION SYSTEMS DIVISION Page 29 Email User Manual 6 At Recipients side The email of the meeting request at recipient s side is shown as follow Recipient could choose from the option ACCECPT TENTATIVE or DECLINE Independence Day e This event occurs in the past REPLY ER j gulshan gunputh SAE Tue 04 03 2014 13 15 When Wed 12 03 2014 All Day Where w ACCEPT 2 TENTATIVE DECLINE event attendees Reminder Show as Celebrations EE REPLY ALL
19. il gow mu Subject I d like to share my calendar with you Calendar 5 Click on Send on the top left corner CENTRAL INFORMATION SYSTEMS DIVISION Page 32 Email User Manual 6 3 Scheduling Assistant To check the availability of other staffs when organising an event 1 Click SCHEDULING ASSISTANT when creating a new event H SAVE X DISCARD 2 Information will be displayed Y OK X DISCARD 13 March 2014 day week 0 Untitled meeting 4 mon10 tuell wedl2 thui3 fri4 satis sunl6 When Madina Jauhangeer Thu 13 03 2014 09 30 v Duration 30 minutes gt 9 pa I mjauhangeerQmail gov mu Attendees 1 REQUIRED 1 CONFLICT Madina Jauhangeer Busy 2 meetings 3 The availability of each attendee 1s displayed on the date and time of your event To change the date and time you could click on the grid directly 2 REQUIRED 0 CONFLICTS Madina Jauhangeer Free 4 sr si SM gunputh 4 After verifying availability click the OK at the left top corner to continue editing your event continuously CENTRAL INFORMATION SYSTEMS DIVISION Page 33 Email User Manual 7 Theme 1 Click on Settings and then on Change theme Madina Jauhangeer Ck Refresh Set automatic replies Display settings Manage apps Change theme Change password Options 2 Select a theme and then click on OK wf OK gt lt CANCEL change theme WU PAULA ITS HU 2 new mail searc
20. lder I More messages with specific words in the subject to a folder cert CUNY I Move message sent to a group to a folder I I Delete messages with specific words in the subject I a H RAE DEI TE E E TE TE E TE block or allo apps You could click some preset rule as listed shown as follows to manage your email a Create a new rule for arriving messages b Move messages from someone to a folder c Move messages with specific words in the subject to a folder d Move messages sent to a group to a folder e Delete messages with specific words in the subject To return to your mail click on the drop down next to your name and then click on My mail gt a Page gt Sateby Took le gt a Sheila RAMW ISURRUM p Phe marl Siem ocrt 1 Click Move messages with specific words in the subject to a folder under Inbox Rules CENTRAL INFORMATION SYSTEMS DIVISION Page 15 Email User Manual a t t S Create a new rule for arrrering messages Mlowe messages from someone to a folder Move messages with specific words in the subject to a folder Move message sent to a group to a folder Delete messages with specific words in the subject 2 A new inbox rule window will be popped up then new inbox rule Help Apply this rule Marne ed When the message arrives and It includes these words in the subject Enter words Do the following Select on
21. ncel 4 Fill in the pop up window as follows HO save DISCARD Group name Pype in the group ame here Add the email Members o address of In the Notes section everyone who any information shall be Search Contacts amp Directory concerning the group members of can be added slat eae aici Sheila RAMSURRUN by one sramsurrun mail gow mu 5 Click on Save Your group is now saved CENTRAL INFORMATION SYSTEMS DIVISION Page 36 Email User Manual 6 The group will be listed under My Contacts To add or remove entries in the future select the group in the list and then select Edit icon 4 7 To delete the group entirely from the list select the to the right of and the delete option will appear new search people D all people groups MY CONTACTS BY FIRST NAME webteam 4 My Contacts w Contacts W E a Directory webteam All Rooms members notes All Users densi Sheila RAMSURRUN All Contacts sramsurrun mall gov mu Public Folders Sita NARAIN snarain mail gov mu Or select the group in the list and press the delete key CENTRAL INFORMATION SYSTEMS DIVISION Page 37 Email User Manual 9 Folders By default messages that are sent to you are stored in your Inbox But you can organize your messages into a hierarchical folder system and continue to adjust it as your needs change 9 1 Create a New Mail Folder 1 In the Navigation Pane click Mail to
22. organization with the following message Calibri rll12 B I U EI I AE AME x x OMT On Dear all Please note that am on vacation leave Will get back later Regards 5 Select the Send automatic reply messages to senders outside my organization this will enable to selection for senders only in your contact list or to all senders the CENTRAL INFORMATION SYSTEMS DIVISION Page 19 Email User Manual Y Send automatic reply messages to senders outside my organization O Send replies only to senders in my Contacts list 8 Send replies to all external senders Send a reply once to each sender outside my organization with the following message Calibri yili2v B I Ua E ii EE YA x x MT n Dear all Please note that am on vacation leave Will get back later If urgent please contact CISD helpdesk on 2112480 Regards cave 6 Click on Save to save the automatic reply CENTRAL INFORMATION SYSTEMS DIVISION Page 20 Email User Manual 5 3 Settings 5 3 1 Delivery Report Use delivery reports to search for delivery information about messages that you ve sent or received You can narrow the search to messages with certain keywords in the subject Go to Organise email delivery reports options nbox rules automatic replies delivery reports Use delivery reports to search for delivery information about messages that you ve sent or received You can narrow the search to messages with certain keywo
23. ow or a reading pane CENTRAL INFORMATION SYSTEMS DIVISION Page 26 Email User Manual reading pane When writing email messages 8 Type in the reading pane O Type in a new window Choose when items should be marked as read O Mark the item displayed in the reading pane as read Wart 5 seconds before marking the item as read cu O Mark the item as read when the selection changes 6 Don t automatically mark items as read CENTRAL INFORMATION SYSTEMS DIVISION Page 27 Email User Manual 6 Calendar Az Outlook Web App dy Mail Calendar People Tasks Madina Jauhangeer amp O new event March 2014 day work week week month 4 jan feb mar apr may jun jul aug sep oct nov dec goto today SHARE W PRINT e MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 10 MARCH 2014 4 2l 2 1 Mar 2 1 MARCH 2014 MT WT FSS JE E gt 3 4 5 6 7 8 9 Rn 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 10 1 12 13 14 15 16 Independence Da Goyave De Chine MY CALENDARS 17 18 19 20 21 22 23 Y E Calendar OTHER CALENDARS 24 25 26 27 28 29 30 31 6 1 Add New Event 1 Click on Calendar Mall Calendar p On the top right hand side click day work week week month to change calendar view day work week week month 2 Click on event found on the top left hand side new event CENTRAL INFORMATION SYSTEMS DIVISION Page 28 Email User Manual 3 Fill in the event interface wh
24. r People Sheila RAMSURRUN Refresh Set automatic replies Display settings Manage apps Change theme Change password EPLY AL Options Sheila RAMSURRUN 5 1 Date and Time Settings Click on Settings on the panel on the left hand side and then click on regional to change date and time format options account organize email groups site mailboxes settings phone block or allow mail calendar regional password Choose your language the date and time formats to use and your time zc Language English United Kingdom Date format For example September 1 2013 ts displayed as follows 01 09 2013 Time format 01 01 23 59 Current time zone UTC 04 00 Abu Dhabi Muscat CENTRAL INFORMATION SYSTEMS DIVISION Page 14 Email User Manual Click on save to save your changes 5 2 Organise Mail 5 2 1 Inbox Rules Click on organize email Under inbox rules click arrow options inbox rules automatic replies delivery reports retention policies Choose how mail will be handled Rules wall be applied in the order shown If you don t want a rule to run you can turn tt off or delete it To learn how to forward your email to another mailbox using Inbox rules click here E Fh s ES a als 5 E e E I Create a new rule f r arriving messages i site mailoga Move messages from someone to a fo
25. rds in the subject organize email Search for messages I ve sent to a select users Search for messages that were sent to me from Search for these words in the subject line search dear search results FA ES There are no items to show in this view Click on select users You will have a list of all email users you send mail in your contact list MA A DT Tina MAME AR i gulshan gunputh la Click on the PLUS sign to activate the ok option w OK 2 CANCEL To gulshan gunputh Click on OK Select the second option to search senders messages CENTRAL INFORMATION SYSTEMS DIVISION Page 21 Email User Manual Search for messages that were sent to me from 3 coli select this option to gt O aS er lt gt find messages sent to you You may also type a specific word eg testing Type one or more Search for these words in the subject line keywords to search for an x 4 in the subject line Use quotation marks to search for multi word search clear phrases Click on search The results will be displayed in the search result segment search results f From To Subject Sent time Madina Jauhangeer gulshan gunputh Goyave De Chine Party 06 03 2014 13 27 A Madina Jauhangeer gulshan gunputh Canceled Goyave De Chine Party 06 03 2014 13 27 E Madina Jauhangeer gulshan gunputh Goyave De Chine Party 06 03 2014 13 18 y 5 3 2 Display Settings Go to settings lo and
26. t view of messages tasks or contacts click Flag Microsoft Outlook x t I d like to share my calendar with you Mon 10 39 Delivery has failed to these recipients or groups abc Flagged items are added to your Tasks folder 4 8 2 Knowing More about Flags Right clicking Flag also lets you change or remove a flag and set a date reminder for the flag CENTRAL INFORMATION SYSTEMS DIVISION Page 11 Email User Manual e Right click Flag to select one of five preconfigured reminder flags w Microsoft Outlook e I d like to share my calendar with you Delwery has failed to these recipients or groups abc gulshan gunputh I d like to share my calendar with you gulshan gunputh qunputh mail qow rmu has inwite Microsoft Outlook e Meeting Delivery has failed to these recipients or groups ggu 4 9 Printing an Email gt I gt today tomorrow this week next week no date mark complete To print an email double click the email so it is opens in its own window Click the printer icon at the top of the opened window and select the printer you wish to print to REPLY E REPLY ALL FORWARD delete categorize mark as junk open in separate window create rule view message details del Print 28 General Options Select Printer ta Add Printer Fax a Adobe PDF HP LaserJet 400 M401 PC 5 EPSON AL M2000 Advanced Microsoft XPS Documen 4 I Status Re
27. ule can be editted or deleted Select the rule by checking the check box Click on the Move email subject Advertisement to folder IGNORE 5 2 2 Automatic Replies Your email account could reply an email automatically to sender when an email sent to you within a preset time period 1 Click on Organise email and then on set automatic replies The Automatic Replies section will be shown then CENTRAL INFORMATION SYSTEMS DIVISION Page 18 Email User Manual inbox rules automatic replies delivery reports Don t send automatic replies 8 Send automatic replies W Send replies only during this time period Start time Wed 12 03 2014 21 00 End time Sat 22 03 2014 21 00 Vv Send a reply once to each sender inside my organization with the following message Calibri gt B I U I 1 se Es Ap NOM MI td Send automatic reply messages to senders outside my organization O Send replies only to senders in my Contacts list 2 Click on 8 Send automatic replies 3 Check Send replies only during this time period and select time period Send replies only during this time period Start time Wed 25 12 2015 End time Wed 01 01 2014 4 Enter the message you would like to send to each sender inside your organization Send automatic replies LJ Send replies only during this time period 2014 20 00 Iv 20 00 iv Send a reply once to each sender inside my
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