IRP User Manual - Registry of Motor Vehicles
Contents
1. 5 Platestand 5 5 5 6 6 Out of Service Orders 5 5 6 How to Complete Your Massachusetts IRP Application 7 dR eat 7 SECTION A 7 Section B Transaction 2 0 a 8 Section ai 8 Section D FIESt INFORMATION sis 8 SUPPORTING DOCUMENTATION aiei 11 Requirements when purchasing from dealer 11 Requirements when purchasing from non dealer 12 Certificatesof Origin2. 15 Adding 5 16 Adding a Vehicle to Existing Fleet u u m m W Q 16 ONT Pas Dea sad eu au 16 Del ting a VeRICl 16 Transterring a D ia phan 17 Weight Increases DeCrease ccccccsscccessscesseseessecesseecsssecsseeeessecesseecsseccssecesaecseasecsessecsuseseaaecseseeeseeesseecesaeeeeaaecsseeees 17 Costs to Increase Decrease WEIgNt cccccssccecssecesscccssseecssecesseceseecssseecsaececseecessecsseecsaececseecesseecaeeecaseecauecesseeenas 17 18 Replacement Credentials 18 To order a replacement plate duplicate plate n nn 18 Fleet t Fleet Tran SfE S s u 19 Temporary 19 TPP SPO 19 Operational Record 20 Distance Years a 23 Distance Repo
3. 20 20 su 12 Certificate ot Tithe ecco Mie 12 daisies 13 teas sits 13 13 iwa 13 Proof Incorporation 13 Federal Heavy Vehicle Use HVUT c ccccccsssccecssscececsssececsseseceesessececsesseceesesesecsessececseasececsesaececesaeeeeseaaeeeeneaas 13 Payment of the INVOICE evaded 14 5 5 6 22 15 15 Out of Service Order SUSPENSION Sesieutes a 15 and Expiration Decal Enforcement 15 Supplemental Applications
4. The USDOT Number serves as a unique identifier when collecting and monitoring a company s safety information acquired during audits compliance reviews crash investigations and inspections As a reminder the vehicles of carriers who have received a Federal Out of Service Order will be issued concurrent state registration suspensions This means the registration of any vehicle tied to the affected USDOT number will be suspended by the RMV Carriers will receive notice from the RMV which indicates which of the registered vehicles will be suspended The suspension s will remain in place until the Federal Out of Service Order is lifted There is a 100 00 reinstatement fee for each vehicle that is suspended How to Complete Your Massachusetts IRP Application You are required to complete the Massachusetts IRP application for all first time vehicle registrations and all supplemental application requests amendments weight changes etc The application may be completed online and printed out or be clearly printed in ink Applications that are illegible will be returned Instructions to complete the Massachusetts IRP application are organized by sections Only one 1 distance schedule is required for each separate fleet Please read and follow the instructions carefully If you have any questions do not hesitate to contact an IRP Processing Center for assistance Front IRP Application Page Start by choosing the application type e ORIGINAL
5. 10K Miles Yes Or No Indicate if this unit travels less than 10 000 miles nationally Pulls Trail Y N Yes Or No Indicate if this unit pulls a trailer Max Trailer Axles If the unit pulls a trailer indicate the maximum number of trailer axles that will be pulled Purchased N U If purchased new or used Purchase Date Enter the month day and year the vehicle was purchased Purchase Price Type of Sale DLR CAS When you purchased this unit was it a dealer sale or a casual private sale Owner 1 Type Indicate if the owner of the unit an individual or business entity Owner 1 Name Enter the name of the owner of the vehicle as it appears on the title or RMV1 Application Owner 1 ID Number If the vehicle owner is a person enter the driver license number Enter FID number for business entity Owner 2 Type If there are 2 owners enter 2 owner driver license number Owner 2 Name Owner name as it appears on the driver license Owner 2 ID Owner 2 driver license number Lessee Type Indicate if the lessee of the unit an individual or business entity Lessee Name Indicate the name of the individual or business entity that is leasing the vehicle Lessee ID If the lessee is a person enter the driver license number If the lessee is a business entity enter the FID number Garage Location Enter the name of the town the vehicle will be principally garaged This is where the vehicle is parked overnight MCRS Motor Carrier R
6. application is for a NEW IRP account e SUPPLEMENT application is used if you are making changes to an existing account such as adding vehicles amending vehicle information fleet information changing weight etc Section A e Account Number Use this space only if you have been assigned a number by the IRP Department Leave the space blank if you have not been assigned an account number or if you do not know your account number e Fleet Number A separate application must be filed for each fleet you wish to register Number each fleet in order 1 2 3 and write the appropriate fleet number in this space e Registration Year IRP registrations run from July 1 through June 30 Please write the current registration year in the space e Supplement Number Leave this space blank The supplement number will be assigned by the IRP Processing Center e Name on Account Enter the name of the person firm or corporation in which the account is to be registered This is the name that will appear on the cab card as carrier e US DOT Enter the account holder s valid USDOT Number e Tax Identification Number TIN Enter the account holder s TIN that is associated with the USDOT Number This information will be verified If the information is invalid your application will be returned e SSN Registrant Only If registered as a Registrant only with FMCSA enter your Social Security Number Please note If a carrier is registered as R
7. been prepared as a guide to assist you in obtaining apportioned registration in the Commonwealth of Massachusetts The basic information needed to prepare applications is provided however the contents will not cover every unique situation that may arise Please contact our office for any additional assistance you may require IRP transactions may be processed at the following Massachusetts RMV branch offices during the hours listed Lawrence Branch Office 73 Winthrop Street Lawrence MA 01843 Mon Tues Wed Fri 9 00 am 4 00 pm Thursday 10 00 am 5 00 pm Milford Branch Office 14 Beach Street Milford MA 01757 Mon Tues Wed Fri 9 00 am 4 00 pm Thursday 10 00 am 5 00 pm Springfield Branch Office 165 Liberty St Springfield MA 01103 Mon Tues Wed Fri 9 00 am 4 00 pm Thursday 10 00 am 5 00 pm MassDOT RMV Headquarters IRP Section 4 Floor 25 Newport Ave Ext Quincy MA 02171 Monday Friday 9 00 am 4 00 pm To process IRP by mail please send applications ONLY to the Quincy location Mass DOT RMV Division IRP Section 25 Newport Avenue Ext Quincy MA 02171 Please note IRP payments are accepted at all IRP office locations The Quincy Headquarter location is not a branch office does not process all registration transactions IRP telephone 857 368 8120 IRP Fax Number 857 368 0824 Applications are processed in the order in which they are received Same day service is not
8. processing of your application Applications are processed in the order in which they are received Walk in or express mail applications do not receive priority processing New IRP Accounts First Time IRP Registrations To obtain an IRP registration in Massachusetts for the first time the registrant must e Show proof of an established place of business located in Massachusetts Acceptable documents listed below Have a VALID US DOT number e Complete and submit a Massachusetts IRP application e Complete and submit the RMV 1 form and o for new vehicles submit a Certificate of Origin signed over to the new owner o orused vehicles submit the previous title signed over to the new owner e Provide the MCRS USDOT and TIN for each vehicle If the MCRS is different from the vehicle owner or the account holder the applicant must provide a lease agreement or notarized statement which authorizes the use of the USDOT number The following information must be included on the lease agreement or notarized statement o USDOT number Tax Identification Number FEIN or SSN name of the company authorizing the use of their USDOT number name of the individual company that has permission to use that USDOT number The documents can not have been altered and the original must be presented when opening a new account and at each renewal e RMV1 forms must be stamped by an insurance company licensed to do business in Massachusetts stamp must be less than 30 days e Provi
9. the deleted vehicles license plate to an added vehicle the deleted vehicle s unit number cannot be reused during the current registration year Vehicle Type Use one of the following vehicle types TT Truck Tractor TK Truck TR Tractor RT Road Tractor BS Bus O O OOO CGVW This is the Combined Gross Vehicle Weight If a weight group does not exist for this weight a new group will be created unless you indicate you would like this unit in a higher weight group Enter your declared maximum gross weight or combined gross weight of the vehicle or vehicle combination If you pull a vehicle that is not required to be plated by Massachusetts such as a compressor the weight of the unladed vehicle must be included in the registered weight of the power unit The weight you enter must match the weight you have entered for Massachusetts in Section F Weight Information Example The combined gross weight of a tractor equals the unladen weight of the tractor plus the unladen weight of the trailer and the weight of the maximum load hauled at any given time Note The vehicle s Gross Vehicle Weight Rating GVWR should not be used if you normally carry lighter loads You should declare your normal expected maximum gross weight Note for Livery Bus Determine GVW of a bus livery vehicle by multiplying the maximum number of passengers including the driver by 150 pounds Add this to the unladen weight of the bus to get the GVW lt
10. the supplemental application for the following transactions o Add or delete a vehicle 15 Transfer Apportioned plate from one vehicle to another Obtain a new plate for a newly purchased vehicle Increase decrease a vehicle s registered weight Add a jurisdiction Obtain a duplicate Cab Card Amend any other information Replace a lost stolen Apportioned Plate Replace lost stolen validation sticker Fleet to Fleet Transfer 00000000 0 The following sections give directions for filing supplemental applications Each supplemental transaction requires some unique information Failure to submit the proper information will delay processing Adding Vehicles You may add vehicles to an existing fleet any time during the IRP registration year Adding a Vehicle to an Existing Fleet To add a vehicle to an existing fleet please choose the Supplement box on the IRP Application and complete sections A B E and F Confirm the application is signed When adding vehicles to an existing fleet the mileage information provided with your original application will be used for calculating the fees and creating the invoice Once the application is processed you will receive an invoice Fees are prorated from the first day of the month in which the vehicle was added If adding a newly purchased vehicle all sales tax title and registration fees must be paid before you receive your Cab Card and registration plates Adding a New Fleet You can a
11. DG FARGO FARGO FORD FORD FREIGHTLINER FREIG GMC GMC MCI MOTORCOACH IND MIND PREVOST PREV SAFTEYLINER SAFT SILVEREAGLE SILV YELLOW YELL HAYES HAYES HENDRICKSON HEND HINO HINO INTL HARVESTER INTL KENWORTH KW MACK MACK MARMON MARM MARNON HARRINGTON MAHA MERCEDES BENZ MERZ PETERBUILT PTRB REO REO STEWART STEWA VOLVO VOLV WESTERNSTAR WSTR WHITE WHIT 28 Trailers ALLOY TRAILERS INC ALLO ALUMINUM ALUM AMC TRAILER AMC AMERICAN AME ARTIC CAT ARCA ARROW TRAILER CO AUTC AUTO TRAILER AUTI BADGER TRAILER CO BADG BALDWINENTERPRISES BALD BARTLETTTRAILERCORP BARL BROCK STAR BROR BROWN TRAILER CO BROW BUTLER MFG CO BUTL CHAMBERLIN CHAL CITY DUMP TRAILER CITY CITY WELDING amp MFG CO CIWE CLARK EQUIPMENT CO CLAR CLARK MFG CO CLAM COACH CRAFT INC COAC COMET CONSTRUCTION CO COMN CUSTOM METAL WORKS CUST DACO TRAILER CORP DACO DELTA TRAILER CO DELT DEMPSTER DEMP DIAMOND B DIAB DORSEY TRAILER CO DORS EAGLE TRAILER MFG INC EAGL FEDERAL FEDE FLASKO MFG CO FLAS FONTAINE TRUCK EQUIPMENT FONA FONTENELLE HOMES INC FONT FRUEHAUF CORP FRUE GENERAL GENA GINDY MFG CORP GIND GREAT DANE GDAN HEIL CO HEIL HENDERSON MFG CO HENN HIGHWAY TRAILER HIGH HOBBS HOBB HOMEMADE HMDE HYSTER HYST INTERNATIONAL COACH MFG INYE KENTUCKY MFG CO KENT KEYSTONE TRAILER amp EQUIP KEYO KINGHAM KNGH LOAD KING LOAK LUBBOCK LUBB LUFKINTRAILERS LUFK MATLOCK MATL MONON TRAILERS MONN NABORSTRAILERS NABO PEE
12. LS3d NIDA AINUL 1997 ON W330 130 5 LIV 1 3TOIH3A TV GIAIGNI 70 20 52 al 5 8 gj 2 DISTANCES APPORTIONED FLEET DISTANCE RECAP Mileage Year July 1 20___ Through June 30 20__ INDIVIDUAL UNIT TRUCK SUMMARY Beginning Hubodometer Reading otal Elapsed Distance x 24 7 04 otal Monthly Distance State Distribution IFTAIRP 26 07 04 4 Distance Year The distance year consists of the actual miles or kilometers a fleet travels in the course of a year For Massachusetts this period extends from the previous July1 to the present year s June 30 Distance Reporting Distance in miles or kilometers applies only for registered vehicles apportioned under the IRP during the reporting period You must exclude vehicles without apportioned plates from the distance report If a Massachusetts based registrant accumulates distance a jurisdiction the registrant must report the distances and add them to the Massachusetts distance Average Distance for first time registrants Registrants no longer have the option to estimate the distance For a first time registrant the Average Distance will be used to cal
13. P jurisdictions e Distance traveled by jurisdiction This means that your records not only show the total distance for each trip a vehicle makes but also shows the mileage the vehicle travels in each jurisdiction while making the trip examples shown on next 2 pages e Unit Number OR Vehicle Identification Number Mileage information and signatures on all IRP forms by the applicant or authorized representative constitutes the applicant s consent to have the information submitted as part of participation in the IRP and verified through an audit performed by MassDOT Registry of Motor Vehicles the Department of Revenue or their agents Further the applicant understands that the Registry of Motor Vehicles and the Department of Revenue may exchange the information obtained during an audit for purposes of enforcing the International Registration Plan IRP and the International Fuel Tax Agreement IFTA 21 XW LA XS 20 NO LN SN SN SW 28 gy suollbipsunr AM 25 Vd HO HO HN AN LW OW SW IN VW GN SM VI 13 ZV TV 915 JYUNLVNSIS AIWVN S Y3AING dla 1 15 H VA GASVHIYNd 1313 39NV1SId daa OL JHL 6 1 31 16 LIW33d 630 ALVG NOLLVNL
14. RLESS PEER PIERCE PIER PIKETRAILERS PIKE PINES TRAILER MFG PINE POLAR MFG CO POLA RAVENS METAL PRODUCTS RAVE STRICK CORPORATION STRI TIMPTE TIMP TRAILMOBILE TRIM TRANSCRAFT CORP TRAO TRANSPORTER TRAQ UTILITY TRAILER MFG CO UTIL VULCAN TRAILER MFG VULC WESTERN WESE WILSON TRAILER CO INC WILX 29
15. a new percentage will be calculated for the jurisdictions being added Corrections It is your responsibility to verify all information on your credentials once you receive them Should you discover any information that is incorrect you must submit a supplemental application to correct the data Corrections can be made to all information contained on your cab card except for the Unit number at any time throughout the registration year Note You will be billed for the correction only if it is determined that you originally submitted the information incorrectly Completing the Application to Correct Information In order to amend information that was incorrectly reported please submit a completed RMV3 form signed and stamped by your insurance company The IRP application is also required Please check the Supplement box on the IRP Application and complete section A You will need to complete the appropriate section of the application in which you are making corrections If you are correcting e Account information complete Section C e Fleet information complete Section D e Vehicle information complete Section E e Weight information complete Section F Replacement Credentials At any time throughout the registration year you may need to e Replace lost stolen or destroyed cab cards e Replace lost stolen or destroyed license plates e Replace lost stolen or destroyed validation stickers Enforcement officials look to the original Cab C
16. an in the action box if adding a vehicle Place a D the Action box if deleting the vehicle Place a in the Action box if changing any vehicle information Plate Number if you are using an existing plate for this transaction indicate the plate number Vehicle Identification Number Enter the complete VIN number as it appears on the previous title or Certificate of Origin All 1981 and newer vehicles are issued a 17 character VIN number and you are required to write the entire VIN number Do not list partial VIN numbers Applications with incomplete VIN numbers or illegible VIN numbers will be returned Year Make Model Enter the Year Make and Model of the vehicle as it appears on the title Body Style Enter the Body Style of the vehicle Note TRUCK is not a valid body style You must indicate the type of truck Examples include dump box garb mixer etc Unladed Weight Enter the empty weight of the tractor or truck in pounds Do not include the weight of any load Axles Total number of axles Fuel Type of fuel used Color Vehicle color Odom Current odometer of the vehicle Trans Type of transmission Seats number of seats including the driver Cyl Pas Doors Cylinders Passengers Doors Unit Enter the number you use to identify your vehicle This number can only be changed in the following registration year or during the renewal process Note If you are also deleting a vehicle and transferring
17. an apportioned carrier indicates an overpayment e The license plate was never mounted on the vehicle and does not have any visible mounting bolt marks and is returned within 10 days of the registration effective date Note An applicant who purchases a regular full fee base plate in error when an apportioned IRP license plate registration is required for out of state travel will receive a full credit of the fees paid if returned in 10 days To apply for a rebate please complete the Application for Rebate form located at http www massrmv com rmv forms 20045 pdf 25 Special Types of Operations Owner Operator as Registrant The owner operator lessor may be the registrant and the vehicle may be registered in the name of such owner operator The allocation of fees shall be according to the operational records of the owner operator The apportion plates and CAB card shall be the property of the lessor and may reflect both the owner operators name and that of the carrier as lessee Trip Leasing Apportioned operators may temporarily lease equipment to another apportioned fleet operator The lessor shall be responsible for reporting the mileage traveled by the leased equipment The lessee shall be the person or company operating the equipment according to the lease agreement The leased vehicle must display apportioned credentials and be operated only in states for which fees have been paid or a trip permit will be required Household Good
18. ard for proof that the vehicle is properly registered Under no circumstances should a photocopy of the Cab Card be placed in the vehicle as a substitute for the original Cab Card Completing the application to obtain replacement credentials To request a duplicate CAB Card check the Supplement box on the IRP application and complete sections A and E Be sure to sign the application To order a replacement plate duplicate plate You can order a duplicate plate either in person at an IRP Processing Center or by calling the RMV at 857 368 8120 A duplicate plate is 10 00 If you require two plates a brand new set will be issued instead of a duplicate 18 Fleet to Fleet Transfers You can transfer a vehicle from its current fleet to another existing fleet or to a new fleet Completing the Application for a Fleet to Fleet Transfer To process a Fleet to Fleet transfer check the Supplement box on the IRP application and complete section A and write the words FLEET to FLEET in Section B If you are transferring a vehicle to an existing fleet complete section E complete the appropriate fleet number at the top of the page and be sure to sign the application If you are transferring a vehicle to a NEW fleet complete section A and write the words FLEET to FLEET in Section B Sections D E F and G also need to be completed with the new fleet information Be sure to sign the application Note If you move a vehicle to a fleet that does not hav
19. can leave this section blank In this case the distance will automatically be based on the Average Distance Chart Full Reciprocity Plan FRP Per the International Registration Plan IRP Massachusetts implemented the Full Reciprocity Plan FRP on January 1 2015 FRP changes the Plan to make it more efficient equitable and flexible for its member jurisdictions and registrants by granting full reciprocity for all apportioned vehicles in all member jurisdictions and removing from the Plan any provisions related to estimated distance In short upon renewal all jurisdictions will appear on a vehicle CAB Card and may not be deselected For additional information on FRP you may visit the IRP website at www irponline org Jurisdiction The jurisdictions are listed alphabetically Find the jurisdiction you wish to appear on your CAB card and fill in the accurate distance for which you are reporting e Distance List miles in each jurisdiction for which this fleet traveled or will travel and you wish to have apportionment If using the Estimated Distance Chart be sure it is for the current registration year IRP jurisdictions NOT traveled through should be left blank e Total Distance Enter the combined total of both estimated and actual distance listed Signature Section This application must be properly signed by the authorized accountholder or authorized Power of Attorney POA for the accountholder If using a POA please submit a nota
20. culate fees Massachusetts implemented FRP and because all jurisdictions will appear on the Cab Card actual distances are required for reporting even if the actual distance is 0 The Average Distance will auto populate in the IRP system limiting the need to fill in the numbers on the IRP application Reduced Operations Dropping a Jurisdiction If a registrant drops a jurisdiction in which their business operated in the previous registration year distance for the dropped jurisdiction must be reported but is not included in the fee calculation For example if a registrant has 10 000 miles in each of the states of Massachusetts New Hampshire Vermont and New York total distance would ordinarily be 40 000 miles The percentage would be twenty five percent 25 for each state If the registrant stopped operations in New York then New York s distance in miles is dropped from the distance calculation The remaining three states would be recalculated at 33 each 10 000 30 000 If the registrant resumes operations in New York later actual distance for New York for the previous year would be used The fee calculation treats New York as an added jurisdiction You cannot use estimated miles in this case The New York percentage would be 10 000 40 000 or 25 Percentages for the other jurisdictions remain un affected Audits Audits are preformed routinely on all IRP accounts The purpose of auditing under the Plan is to protect the integrity o
21. d in each jurisdiction and the total distances traveled by each vehicle An Individual Vehicle Distance Record is a supporting document used to verify fleet distance You must complete an IVDR for movement of each vehicle in the fleet Monthly reports such as fuel reports are not acceptable at face value IVDR must support the fuel reports e The registrant must explain any unaccountable time lapse of vehicle movement e Trip leases should be attached to the IVDR The IVDR must include any distances operated under Trip Permits Note Failure to keep accurate Operational Records may result in full fees being charged by each jurisdiction to which your fleet s is apportioned Distance Records consist of every Individual Vehicle Distance Record IVDR for each vehicle registered under Registrants may use any of the following methods to record distance e Use a standard IRP Commercial form e Design their own form e Keep a logbook for each vehicle An IVDR must contain the following information e Starting and ending dates for each trip e Starting and ending location for each trip trip origin and destination e Routes of travel for each trip this item may be waived by the base jurisdiction 20 Beginning and ending odometer or hub odometer reading of each trip including loaded empty and bobtail distance may be waived by jurisdiction Total trip distance traveled all jurisdictions including non IR
22. dd a new fleet at anytime during the registration year To add a new fleet please check the Supplement box on the IRP Application and complete sections E F Verify the application is signed When you add a fleet all jurisdictions will be appear on the CAB Card regardless of whether you plan to travel in all jurisdictions or not Adding a fleet in the midst of the registration year requires that the registrant pay the appropriate fees to the jurisdictions The invoice will also include all the registration sales tax and title fees associated with the vehicle you add to the new fleet If applicable Once the application is processed you will receive an invoice Fees are prorated from the first day of the month in which the vehicle was added If adding a newly purchased vehicle all sales tax title and registration fees must be paid before you receive your Cab Card and registration plates Deleting a Vehicle You may delete a vehicle at any time during the registration year Delete only those vehicles that you want permanently removed from the fleet When you delete a vehicle the plate will be cancelled and you will receive a plate cancel receipt 16 To delete vehicle check the Supplement box on the IRP Application and complete sections and In Section E you must complete the following information Action D Plate Number Vehicle ID Number Year Make Model Body Style Owner 1 Name Owner 2 Name if app
23. de proof of Power of Attorney o for leased vehicles for a person signing the application who is not the registered owner e Pay invoice in full Documents accepted as Proof of Established Place of Business Applicant must show three 3 from the list below Document must be within 60 days and must be an original e Secretary of State paperwork Massachusetts driver license for individuals opening an account Proof of Incorporation Real Estate or Property taxes Utility Bill Proof of FID 147C CP575 Federal Income tax return Massachusetts title in same name Residential lease or rental agreement Bank passbook Bank statement Checkbook ATM Debit card statement Copy of a cancelled check HVUT 2290 If the registered vehicle has gross weight of 55 000 Ibs or more a Federal Highway Vehicle Use Tax HVUT must be paid within 60 days after registration This proof must also be shown at renewal time Plates and Cab Cards If you process your transaction through the mail the Cab Card and Plates will be shipped after all registration requirements have been met and payment is received A set of plates and Cab Card s for each vehicle may be sent via First Class US Mail If processing in person at an IRP Processing Center the center will issue the plates at time of payment USDOT Number The Registry of Motor Vehicles RMV validates USDOT numbers at the time of renewal You are required to update your USDOT number with
24. dicate the lienholder that financed the purchase of the vehicle if applicable The dealer must complete the reassignment on the back of the title at the time of sale 12 Dealer Reassignment form DRT A Dealer Reassignment Form is a secured supplemental form only to be used for the following e To transfer ownership when all reassignments on the Certificate of Title are filled e Asan authorization for payoff reassignment when a dealer takes a vehicle in trade and pays off the loan e Ifthe vehicle is traded in to a dealer and the original title is not available and a Duplicate Title is needed RMV1 Form The RMV1 form is the Application for Registration and Title This form is required when registering and titling a newly purchased vehicle All information is required to be completed including the Insurance Certification section which must be completed by an insurance company or agent authorized to write in Massachusetts All Massachusetts dealer sales require the original dealer signature This form is also available on the RMV website at www massrmv com RMV3 Form form is required when amending information that appears a CAB card This form is available through your insurance company as well as the RMV website at www massrmv com Power of Attorney Proof of Power of Attorney form is required annually at renewal time for each vehicle contained on your application that is not titled in the name of the carrier The Powe
25. e if you get paid to haul passengers or freight Is this a Rental Company Check Yes if you rent vehicles or fleets without drivers Use Check Household Goods if you haul only personal household items otherwise check Standard Does the carrier hold a WY Operating Authority Permit Check the appropriate answer Have you been apportioned any other jurisdiction the past 18 months Check the appropriate answer Will this fleet be composed entirely or primarily of vehicles in which you operated or exercised control over during the previous registration period Check the appropriate Yes or No answer If yes answer the next question Fleet Name Choose a fleet name A fleet name can be a name or a number Service Representative Name a Service Representative if applicable Phone Number Enter the telephone number where your contact person be reached during the hours of 8 00 am to 5 00 p m Monday through Friday Fax Number Enter the number you wish to keep on file in case we need to fax you Physical Address Enter the actual physical location of your business Your business location must be in the Commonwealth of Massachusetts NO PO Boxes Mailing Address Enter the mailing address where you want all correspondence regarding your account sent to including license plates and cab cards You may use a post office box An out of state mailing address is acceptable Section Vehicle Equipment List Action Place
26. e other vehicles currently operating at the same gross weight or same jurisdiction as the newly added vehicle then you must create a new fleet into which you can transfer vehicle s Temporary Registrations A Temporary Authority is a permit issued for 45 days covers a specific vehicle and cannot be transferred from one vehicle to another The IRP Processing Center will not issue a Temp Authority unless the account is in good standing A Temp Authority is issued for the following transactions e Increased or decreased registered weight e Fleet to fleet transfers A Temporary Authority will not be issued e To anyone without an established paid IRP account in good standing for the current registration year lf there is an outstanding unpaid invoice on the vehicle for which you are requesting the Temp Authority For a renewal transaction Prompt payment of the invoice will ensure receipt of your permanent credentials prior to expiration of your Temp Authority Temp Authority Reminders e You are liable for all fees associated with your request A second Temp Authority will not be issued to any vehicle in the same supplement so it is important to pay the amount due before the expiration date Trip Permits Out of state vehicles that qualify for IRP registration but are not registered as such will be required to obtain a trip permit prior to entering the Commonwealth of Massachusetts The only exception to this is a vehicle curr
27. egistrant Only with FMCSA the registrant will need to supply a valid motor carrier USDOT number and TIN for the motor carrier that is responsible for safety MCRS of the vehicles to be registered Choose the correct transaction by checking the box next to the transaction type e Choose Add Vehicle if you wish to add a newly purchased vehicle to your account and obtain plates You may also choose add vehicle if you are swapping to an apportioned plate from another plate type ex Commercial to apportioned e Choose Obtain New Plates if you are registering a vehicle for the first time and need new plates Choose Transfer a Plate if you have existing Active Apportioned plate and wish to transfer that plate to a newly purchased vehicle Choose Delete Vehicle if you wish to cancel a plate and remove the vehicle from your fleet Choose Increase Weight to increase the laden weight that will appear on the CAB Card Choose Decrease weight to decrease the laden weight that will appear on the CAB Card Choose Add a Fleet to create a new fleet with different jurisdictions weights or groups Choose Duplicate CAB Card for a duplicate copy of the existing Cab Card Amending information Check the appropriate box next to the information you wish to amend Section B Transaction Type Please check the type of transaction you wish to process If you do not know this information it should be left blank Section C Account Information Complete thi
28. eights An IRP Apportioned Registration Does NOT Exempt a carrier from the payment of motor fuel taxes in any jurisdiction Exempt a carrier from obtaining operating authority from a jurisdiction where the apportioned vehicle operates e Exempta carrier from the payment of Federal Heavy Vehicle Use Tax IRS Form 2290 Permit a carrier to exceed maximum height length width and axle limitations Permit the violation of bridge laws NEW IRP Full Reciprocity Plan Per the International Registration Plan IRP Massachusetts implemented the Full Reciprocity Plan FRP on January 1 2015 FRP changes the Plan to make it more efficient equitable and flexible for its member jurisdictions and registrants by granting full reciprocity for all apportioned vehicles in all member jurisdictions and removing from the Plan any provisions related to estimated distance In short all jurisdictions will appear on a vehicle CAB Car For additional information on FRP you may visit the IRP website at www irponline org How Fees Determined The IRP Processing Center cannot determine your registration fees until your completed application has been received and processed The cost of your apportioned registration will depend upon the percentage of miles traveled in each IRP jurisdiction as well as the registered combined gross weight of the vehicle The following is a simplified example of how the registration fee for a vehicle ba
29. ently plated in a non IRP jurisdiction 19 Trip permits are valid for 72 hours e Trip permits are required in other member IRP jurisdictions for Massachusetts based carriers not apportioned with that jurisdiction e You must secure a trip permit prior to entering any IRP member jurisdiction if o Your vehicle qualifies for IRP registration and o Your vehicle is not proportionally registered at your loaded weight with that jurisdiction Vehicles meeting the above requirements that fail to obtain a valid trip permit prior to entering a member jurisdiction may be subject to full registration fee for that state if cited The IRP member s website lists each IRP jurisdictions along with the associated cost of a Trip Permit for that jurisdiction That list is located at http www irponline org page TripPermits Remember Massachusetts has implemented FRP so beginning January 1 2015 all newly created fleets and renewed accounts will display all jurisdictions Operational Record Requirements All registrants are required to keep Operational Records for vehicles registered under the International Registration Plan The records must be accurate readable and maintained to support distance figures used for the current year and for three previous registration years Registrant s records must contain sufficient detail that vehicle movement may be traced Distance Records are kept by a registrant You must document all distance travele
30. esponsible for Safety List the name of who is responsible for the safety of this unit MCRS US DOT List the Motor Carrier Responsible for Safety s US DOT number This information is verified through FMCSA MCRS TIN List the Motor Carrier Responsible for Safety s TIN This information is verified through FMCSA MCRS to change during the year If the Motor Carrier Responsible for Safety is expected to change during the registration year enter Yes Otherwise enter No 10 Section F Weight Information List the combined gross weight CGVW you wish to appear on your CAB Card for each Jurisdiction in which you will travel If you do not plan on traveling in a jurisdiction the default weight assigned to the group will be listed on your CAB Card Weight Variance If the highest and lowest gross weights requested for jurisdictions vary by 10 or more you will be asked to submit a written explanation detailing the weight variance CGVW you enter for Massachusetts must match the CGVW you have entered in Section E box number 3 Section G Distance Schedule If you have actual distance to report for the PRIOR reporting period you must report the miles If this fleet traveled at all during the prior reporting period you must report Actual Distance List all actual miles in the corresponding Jurisdiction Distance field If the fleet did not travel in a jurisdiction it should be left blank If there is no actual distance to report you
31. exceed the criteria above you will have to secure trip permits for each vehicle in other IRP jurisdictions that you enter Other Vehicles That Should Be Apportioned Vehicles used for the transportation of persons for hire i e buses livery vehicles etc Vehicles or combination thereof having a gross vehicle weight of 26 000 pounds or less and two axle vehicles and buses livery vehicles used in transportation of chartered parties may be proportionally registered at the option of the registrant IRP Exempt Vehicles The following types of vehicles are exempt from IRP e Government owned vehicles vehicles used exclusively for chartered parties see the Glossary for a definition of Chartered Party e Vehicles displaying a restricted plate Dealer Repair Transporter Farm Owner Contractor e City pick up and delivery vehicles e Recreational vehicles Application Materials and other Required Documentation Applications for Apportioned registrations can be processed at the IRP Processing Centers located in Milford Lawrence Springfield or Quincy All necessary forms and applications can be obtained from our website at http Awww massrmv com rmv forms registration htm by calling 857 368 8120 or by visiting an IRP Processing Center It is your responsibility to properly complete all forms necessary to register your vehicle s under the IRP If required information is missing from applications it will delay the timely
32. f the Vehicle registration laws of all Member Jurisdictions and to ensure equitable treatment of all Registrants subject to the Plan During the audit the auditor will verify the accuracy of the mileage you have reported in every IRP jurisdiction Operational records must be made available at the registered place of business or be delivered either in person or by certified mail to the Registry of Motor Vehicles IRP Department as directed Results of the audit will be sent to you and to all IRP jurisdictions for which you are registered You will be billed for any IRP mileage differences discovered as a result of the audit It is the responsibility of each state to refund any overpayment of registration fees if allowed by that state s law No mileage deficiency assessments or credit claims may be made for any period for which operational records are no longer required to be kept 24 Refunds Credits to an Account If a refund request is approved the registrant has the option to add the refund as a credit to the account or to receive the refund in the form of a check Please let the IRP Processing Center know what your preference is Applications for refunds of Massachusetts apportioned registration fees for Massachusetts registrants will be made under the following conditions e An error was made on your invoice An error resulting in the duplication of apportioned registration fees that was paid twice for the same vehicle e An audit of
33. guaranteed during the months of April May and June as this is our busiest time during renewal season What is The International Registration Plan IRP is a registration reciprocity agreement among states of the United States the District of Columbia and provinces of Canada IRP is an optional program for licensing commercial vehicles traveling two more IRP jurisdictions A jurisdiction may be a state or a Canadian province There are 59 Current IRP Jurisdiction Members Massachusetts has license plate reciprocity with all IRP jurisdictions All member jurisdictions are required to comply with the following three basic concepts of the Plan 1 Issuance of an apportioned license plate 2 Issuance of a single registration or cab card 3 Allow intrastate and interstate movement Under the IRP an interstate carrier files an application with the jurisdiction in which he she is based That jurisdiction is known as the base jurisdiction The IRP agreement allows the base jurisdiction to collect the registration fees for the other IRP jurisdictions These fees are based upon mileage and weight information submitted by the carrier The base jurisdiction issues a set of apportioned plates and CAB card for each vehicle The set of apportioned plates and CAB card are the only license plate credentials necessary to operate a vehicle in member jurisdictions The cab card lists all the IRP jurisdictions and corresponding w
34. international UEEXY Registration J Registry of Motor Vehicles International Registration Plan IRP User Manual Mass MassDOT Division IRP Section 25 Newport Avenue Extension 4 Floor Quincy MA 02171 857 368 8120 03 15 2015 Table of Contents 1 2 lt 2 NEW IRP Full Reciprocity 2 How Fees are QS 3 Who Should Obtain IRP Registration 3 Other Vehicles That Should Be Apportioned 3 4 Application Materials and other Required Documentation 4 New IRP Accounts First Time IRP Registrations ccccsscccssseesseceessecesseecssececsseceseecesssccsseceeaseceseecsseecsaeeeesecenseeenas 4 Documents accepted as Proof of Established Place Of Business 5 2290
35. licable Signature of owner is required O O 6 O O O O You must surrender the CAB Card and the Plates when deleting the vehicle and cancelling the registration If plates are not submitted at the time of cancellation the IRP Cancellation Form is required This form is available on the RMV website at www massrmv com Transferring a Plate You can transfer an active apportioned plate to a newly purchased vehicle or to a vehicle already owned by you To transfer a plate check the Supplement box on the IRP Application and complete sections A B E and F Be sure to sign the application Weight Increases Decreases You may increase or decrease registered weight of a vehicle at any time throughout the registration year You can only request to increase the gross weight of a vehicle if the requested weight does not exceed maximum weight limits allowed by the jurisdictions involved You have the option to increase or decrease the weight on select vehicles in a fleet You may increase or decrease a vehicles registered weight in just one jurisdiction in your fleet or all jurisdictions in which your fleet travels The following jurisdictions DO NOT allow weight decreases during a current registration year Alabama California Colorado Connecticut lowa Indiana Kansas Maryland North Dakota Nebraska New Mexico Ohio Oklahoma South Carolina South Dakota and Texas However you can decrease weights at renewal time in
36. om the RMV which indicates which of the registered vehicles will be suspended The suspension s will remain in place until the Federal Out of Service Order is lifted There is a 100 00 reinstatement fee for each vehicle that is suspended CAB Card and Expiration Decal Enforcement e The original cab card must be carried in the vehicle at all times Enforcement personnel refer the original cab card for proof that the vehicle is properly registered e The apportioned license plates should be mounted on the front and rear of all apportioned vehicles with the exception of trailers where one plate on the rear is acceptable e Massachusetts IRP qualified vehicles not displaying the current apportioned license plate and Cab Card or valid temporary authority will be in violation of Massachusetts law when traveling into other IRP jurisdictions e You will receive two expiration decals You must place the expiration year decal appropriately in the top right hand corner of the rear and the front IRP apportioned license plates Supplemental Applications A supplemental application is an application submitted after the original application has been filed and paid for This application is available at www massrmv com forms registration This form can be completed online and printed for signatures Note Not all types of supplemental applications can be done together To determine which transactions can be done together contact the IRP office You may submit
37. plate Please refer to the Wrecker and Tow Truck information for a detailed listing of registration requirements for this type of vehicle in other jurisdictions Note In Massachusetts both of the above body style configurations utilize the road tractor RT designation 26 Other Helpful Information IRP Inc Reports The IRP Inc website contains information for reports that are easily accessible such as e Jurisdiction Contact Information e Wrecker Report Info listed by Jurisdiction e Jurisdiction Registration Periods e Maximum Weights for IRP Jurisdictions e Cost of a Trip Permit Please visit the IRP website to access additional information at http www irponline org International Fuel Tax Agreement IFTA http Awww iftach org IRP Inc Homepage http www irponline org Federal Motor Carrier Association FMCSA www fmcsa dot gov SAFER Safety and Fitness Electronic System www safer fmcsa dot gov Overweight Permits Mass Highway http www massdot state ma us highway Main aspx MassDOT RMV IRP Section 857 368 8120 MassDOT RMV IRP Fax 857 368 0824 27 Vehicle Make Abbreviations Buses lf not listed use the first 4 letters of the name AMERICAN MOTORS GENERAL AMER BLUE BIRD BLBI GMC GMC GOLDEN EAGLE GOEA Trucks and Tractors ARROW ARROW AUSTIN AUSTI AUTOCAR AUTOC BROCKWAY BROCK BROWN BROWN CHEVROLET CHEVR CLARK CLARK CLARK WILCOX CLAX DIAMOND REO REO DI RE DIAMOND T DIAT DODGE DO
38. r of Attorney is a notarized statement on company letterhead signed by an authorized representative Proof of FID and Incorporation If not previously provided you may be required to submit proof of your FID number You may also be asked to provide prove of incorporation To Prove Incorporation present any one of the following o Copy of Articles of Organization documents o Screen print from the Secretary of Commonwealth website www mass gov sec showing your corporation name Massachusetts does not register vehicles in Doing Business As DBA names If your company is not incorporated you will be required to register under your individual name If you would like to register under your individual name and FID you will be required to prove your FID number and supply your Social Security Number This is called a Sole Proprietor To Prove FID present any one of the following o Any pre printed IRS correspondence that includes company name address and FID EIN number Certificate of Exemption Form ST 2 issued by DOR Federal Heavy Vehicle Use Tax HVUT All vehicles with a registered gross weight or combined gross weight of 55 000 pounds or more is subject to the Federal Heavy Vehicle Use Tax HVUT HVUT is paid directly to the IRS for the tax period from July 1 to June 30 of each year You are required to submit to the IRP Processing Center 13 either proof of payment or exemption from the HVUT to register vehicles at a gro
39. rized Power of Attorney letter SUPPORTING DOCUMENTATION Requirements when purchasing from a dealer In addition to the IRP Application when registering and titling a vehicle purchased from a dealer you will be required to submit e Completed RMV1 form 11 If purchased by a Massachusetts Dealer the Massachusetts dealer must sign this form If purchased from an out of state dealer please see next bullet e You then must go to a licensed Massachusetts insurance agent to obtain an active insurance policy and have the agent stamp and sign the RMV 1 application Required for all sale types completed RMV 1 must be accompanied by one of the following supporting documents o Amanufacturers Certificate of Origin new vehicles only or o The previous owner s Certificate of Title and Dealer Re Assignment form if applicable or o The previous registration and bill of sale for vehicles that may be exempt because of their age e Appropriate sales tax and title fees Requirements when purchasing from a non dealer In addition to the IRP Application when registering and titling a vehicle purchased from a NON dealer you will be required to submit e Completed RMV1 form signed and stamped by a Massachusetts insurance agent company completed RMV 1 must be accompanied by one of the following documents A manufacturers Certificate of Origin new vehicles only or The previous owner s Certificate of Title Dealer Re Assignmen
40. rting 24 Average Distance for first time registrants 24 24 RS NE 24 Refunds or Credits to ACCOUNT 25 26 Owner Operator as 220 26 THp Lasing 26 26 Special Vehicle 26 Mobiles Tote SSS cares eed reed 26 Other HelBpf l IDfermationma una ea Ns 27 Vehicle Abbreviatlo s un ei A ae dh eee 28 28 28 Introduction to IRP This manual has
41. s Carrier Household goods carriers using equipment leased from service representatives may elect to base such equipment in the base jurisdiction of the service representative or that of the carrier If the base jurisdiction of the service representative is selected the equipment shall be registered in the service representative s name The apportionment of fees shall be according to the combined mileage records of the service representative and those of the carrier Such records must be kept or made available in the service representative s base jurisdiction Special Vehicle Configurations Due to the specialized nature of some vehicles registration requirements are not uniform from state to state When registering any of the following vehicles special consideration must be given to the specific registration requirements of each state in which you desire apportionment Do not hesitate to contact the IRP Processing Center if you require assistance Mobile Home Toter Massachusetts will assess the registration fee on the combined gross weight of the power unit only The gross weight is defined as the unladen weight of the vehicle and that portion of the weight of the unit being towed resting on the rear axles of the power unit Road Service Vehicle Massachusetts will assess the registration fee on the gross weight of the fully equipped road service vehicle The vehicle that is being towed must be either properly registered or bear a repair
42. s section with the account information Business Type Choose the correct type of business the accountholder represents TIN Type Enter either SSN for registrant only or FEIN Account Legal Name Enter the name of the person firm or corporation in which the account is to be registered This is the name that will appear on the cab card as carrier DBA Name If you DBA name you may list it here This will not appear your CAB Card Phone Number Enter the telephone number where your contact person can be reached during the hours of 8 00 am to 5 00 p m Monday through Friday Fax Number Enter the number you wish to keep on file in case we need to fax you Physical Address Enter the actual physical location of your business Your business location must be in the Commonwealth of Massachusetts NO PO Boxes Mailing Address Enter the mailing address where you want all correspondence regarding your account sent to including license plates and cab cards You may use a post office box An out of state mailing address is acceptable Primary Contact Name and Address You must include the name of a person to contact should questions arise Additional Contact Information You may have an additional contact person listed for this account Section D Fleet Information Complete this section with information about your fleet Apportioned Fleet Type Check Private if you haul only your own products o Check For Hir
43. sed in Massachusetts might be apportioned The operator of this unit travels in Massachusetts New York Vermont and Maine He travels 25 000 miles in each jurisdiction for a grand total of 100 000 miles at year end The operator has a registered combined gross weight of 80 000 pounds in each jurisdiction The license fee would be computed as follows Mileage Percent Full Year Fee Apportioned Fee ME 25 000 25 X 900 225 VT 25 000 25 X 2200 550 NY 25 000 25 X 1208 302 MA 25 000 25 X 1600 400 TOTALS 100 000 100 5908 1477 In this example Massachusetts would collect a total of 1477 from the carrier Of this total Massachusetts would keep only 400 00 The remaining money is sent to the other jurisdictions Note this is just example Rounded numbers are not allowed Who Should Obtain IRP Registration You may proportionally register your vehicle s if you travel in Massachusetts and at least one other IRP jurisdiction and the vehicle is used maintained or designed primarily for the transportation of property or used for the transportation of persons for hire and is a power unit With gross weight in excess of 26 000 pounds or e With three or more axles regardless of weight or e That hauls another unit and the weight of such combination exceeds 26 000 pounds Note If you choose not to obtain IRP credentials and your vehicle s meet or
44. ss weight of 55 000 pounds or more Proof of Payment Form 2290 must be either o Acopy of Form 2290 Schedule 1 listing complete VIN numbers that match the VIN numbers submitted on your application This form must be stamped Received and dated by the IRS OR o If you file with the IRS electronically they will send you an email that contains your receipt Form 2290 Schedule 1 in a PDF file format You will need to print it and present it at the time of registration as proof of payment of the HVUT This receipt bears a watermark indicating receipt of payment Proof of Exemption Please be advised that even if you are not required to pay a tax you are still required to file the Form 2290 Schedule 1 with the IRS and are still required to present this form at the time of renewal The Form 2290 Schedule 1 says Vehicles for which tax is suspended 5 000 miles or less 7 500 miles or less for agricultural vehicles This form like all other Form 2290 Schedule 1 s must be stamped Received by the IRS must reference the correct vehicle and must be for the appropriate year When to Present a Form 2290 Schedule 1 A Form 2290 Schedule 1 needs to be presented whenever a vehicle weighing 55 000 pounds or more is renewed You do not need to present a Form 2290 Schedule 1 to amend a registration When you are performing a first time registration the receipted Form 2290 Schedule 1 does not need to be presented however you are req
45. t form if applicable or o The previous registration and bill of sale for vehicles that may be exempt because of their age o Appropriate sales tax and title fees Supporting documentation is required to complete any IRP transaction Depending on the circumstances additional documents may be required with your application The following is a list of common supporting documents with an explanation of what each document is Please read the information carefully Failure to submit the proper documents will delay the processing of your application Certificate of Origin CO This is the legal document issued at the time a vehicle is manufactured The dealer will complete the back of the Certificate of Origin Be sure the date sold the odometer reading and the purchase price have been completed on the back The dealer seller and the purchaser are required to sign the appropriate location on the assignment The Certificate of Origin must be imprinted with a statement of compliance by the manufacturer indicating that the vehicle is California certified Statements that comply e This vehicle has a California emission system e This vehicle meets satisfies Massachusetts emission standards e This vehicle is certified legal for sale in Massachusetts e This vehicle is certified legal for sale in 50 states Certificate of Title A Certificate of Title for a motor vehicle is a legal document issued by a state to certify the vehicle s ownership and to in
46. te at http safer fmcsa dot gov DOT numbers expire in the month corresponding to the last digit of the number on odd and even years which correspond to the second to last digit of your DOT number For example if your DOT Number is 3561212 your DOT number must be updated every two years in February on the odd years 2011 2013 etc If you have question please contact FMCSA support services at 1 800 832 5660 Registrant Only The FMCSA has invalidated all Registrant Only USDOT numbers If you were previously listed as a Registrant Only company this will be noted at the account level and you will need to designate a valid Motor Carrier Responsible for Safety MCRS USDOT number for each vehicle in the fleet s to maintain your IRP plates A common reason for previously having a Registrant Only USDOT number is that the carrier was not operating under their own USDOT number or authority most likely because they were working for a leasing or rental company Before renewing your registrations you may verify your USDOT status at_http safer fmcsa dot gov Out of Service Orders and Suspensions Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the Federal Motor Carrier Safety Administration FMCSA and must have a valid USDOT Number Also commercial intrastate hazardous material carriers who haul quantities requiring a safety permit must register for USDOT Number
47. the Federal Motor Carrier Safety Administration FMCSA every two years per 49 Code of Federal Regulations 390 19 FMCSA will issue a warning letter at least 30 days in advance of a biennial update deadline to the address on file for the USDOT number Beginning on October 23 2015 the FMCSA will require all entities registering or providing information to the FMCSA to do so through the URS electronic online registration process and will not process USDOT number updates via paper PIN numbers for your account can be obtained through the SAFER website at http safer fmcsa dot gov DOT numbers expire in the month corresponding to the last digit of the DOT on odd and even years which correspond to the second to last digit of your DOT number For example if the DOT Number is 3561212 the DOT number must be updated every two years in February on the odd years 2011 2013 etc If you have issues with your USDOT Number you must contact FMCSA via their website at http www fmcsa dot gov or through FMCSA support services at 1 800 832 5660 Any changes to the USDOT number will take 24 hours to reach the RMV for the processing of your registration URS Beginning on October 23 2015 the FMCSA will require all entities registering or providing information to the FMCSA to do so through the URS electronic online registration process and will not process USDOT number updates via paper PIN numbers for your account can be obtained through the SAFER websi
48. these jurisdictions Costs to Increase Decrease Weight The base jurisdiction calculates additional fees for the increased weight for the remaining portion of the registration year Your invoice will reflect a credit only for the amount paid on the vehicle s original registered weight You must pay for the additional weight for the remaining months in the registration year Making a weight increase at or above 55 000 pounds 24 947 582 kilograms requires that the registrant submit proof or payment or exemption from the Federal Heavy Vehicle Use Tax within 60 days or at renewal time whichever comes first If you decrease weight for the remaining portion of the registration year you will not receive a refund or a credit if any fees remain after the calculation of new fees A base jurisdiction may require 17 supporting documents for vehicle if the highest and lowest weights requested for jurisdictions registering by gross weight vary by ten percent 10 or more The base jurisdiction may reject or deny registration for those vehicles if the variance does not reflect actual operating practice Completing the application to increase decrease a vehicle registered weight To increase or decrease a weight check the Supplement box on the IRP Application and complete sections A E and F Be sure to sign the application When adding new jurisdictions original distance percentages of the existing specified jurisdictions are not changed However
49. to all checks that do not clear 14 Suspensions Non Payment IRP will suspend all vehicle registrations within an account for failure to pay an overdue supplemental invoice an amended invoice or bad check payment in the time required If vehicles are suspended for non payment e Every vehicle registration in the account and the account itself is suspended e Transactions cannot be processed in that account until the vehicles are reinstated e You are required to pay the entire invoice PLUS a 100 00 reinstatement fee for each vehicle in that account before your registration s will be reinstated Out of Service Order Suspensions Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the Federal Motor Carrier Safety Administration FMCSA and must have a valid USDOT Number Also commercial intrastate hazardous material carriers who haul quantities requiring a safety permit must register for USDOT Number The USDOT Number serves as a unique identifier when collecting and monitoring a company s safety information acquired during audits compliance reviews crash investigations and inspections The vehicles of carriers who have received a Federal Out of Service Order will be issued concurrent state registration suspensions This means the registration of any vehicle tied to the affected USDOT number will be suspended by the RMV Carriers will receive notice fr
50. uired to file this form with the IRS within sixty 60 days of on road use registration date Failure to submit the proper documents will delay the processing of your application No other documentation will be accepted as proof of payment Do Not send your original Send a copy According to the IRS the Form 2290 Schedule 1 cannot be altered in any way this includes altering the date range If the form has been altered in any way or is inaccurate in any way it will be returned and your application will be delayed Payment of the Invoice Payment for your Massachusetts Apportioned plates can be made by company check personal check money order or cash Cash is not accepted at the Quincy or Springfield locations Do not send cash through the mail To avoid processing problems make sure your payment matches the Total Amount Due Now figure on your invoice Any check made out incorrectly will be returned to you causing delay in the issuance of your credentials Checks must be made out to MassDOT Enclose your payment and one page of your invoice Prompt payment of your invoice will expedite issuance of your credentials Credentials are available only after your payment has been processed Non payment of a returned check will result in the revocation of your registration When your registration has been revoked you must immediately cease operation of that motor vehicle A returned check fee of fifteen dollars 15 00 will be assessed
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