“PUSHING THE BUTTON” protocol for CIRPC Administrators
Contents
1. PUSHING THE BUTTON protocol for CIRPC Administrators Prior to the first mailout the SURVEY EDITOR survey screen configuration is shown below Current Status Survey Editor i iol x MAIN SURVEY INFORMATION Tite VIRGINIA STATEWIDE status Received Dodge Data Region Northeast Analyst Harris Tamara p phew survey Fi Request Dodge Data Cutot 08 31 2005 Colector CIRPC p pPeceived Dodge Data Request Announcement rj EERTE Lh EEEE R E E ETE Announcement Sent Frocessing WO1 0 s LIST OF COUNTIES EE DATES Aggregate Data Processing Coloct AA Construction Period 11 01 200 Close Surve PO cl O ll The survey status is at this point Received Dodge Data The first mailout is set up by selecting the Request Announcement option from the drop down menu in the Status box shown above and clicking the Save option on Survey Editor screen During the mailout file generation process a mailout date is set by the system This is 10 work days after the files were generated This means that the mailout packages are expected to be mailed from Census two Fridays after the file generation Following the generation of the mailout files the ASDS Survey Editor screen undergoes a modification A new Request New Mailout checkbox appears below the Status edit box Subsequent mailings will now be triggered by checking this checkbox and clicking the Save option The Status Edit box now read2. D Cc Ebbesen Shirley WHD Barnish Bonnie WHD Taylor Edward L WHD CTR Foster Debbi WHD CTR Subject 2010 IDAHO STATEWIDE BUILDING amp HEAVY Rose The 2010 Idaho Statewide Building amp Heavy Survey ID 670 timeframe is 9 1 09 to 8 31 10 cutoff date is 7 13 11 contact person is Vickie Pickens 865 974 4422 first mailing dated 2 25 11 Vickie Automated Survey Data System File view Reports Processes Utilities Help cA SR ff 2 th Toun el ew es m E MAIN SURVEY INFORMATION Title 201 0 IDAHO STATEWIDE BUILDING amp HEAVY Status Announcement Sent e70 Bagul lM Request New Mailout 5 Type Reguler F Do Not Accept WD 10s Region West Analyst Lee Sylvia Construction Type Project amp Contact M Building F Highway Matching Enabled Cut Off fori 3 2011 Collector CIRPC V Heavy I Residential LIST OF COUNTIES KEY DATES Ada ID Construction Period 09 01 2009 to 08 31 2010 Adams ID i o1 01 2011 04 30 201 Barack Estimated Start End 01 01 to 04 30 2011 Bear Lake ID Actual Start End 03 14 2011 to 07713 2011 Benewah ID Binaham ID Survey Announcement Prepared loz 2 2011 REMARKS OTHER INFORMATION VP CIRPC 10 18 10 REQUESTED DODGES 12 2 10 VP LOADED 940 DODGES amp 605 CONTACTS Clerical Staff Hrs 0 00 PlanApproved YES INTO ASDS 12 7 10 VP STARTED CLEAN UP ON DODGES amp CONTACTS Dodge review completed 2 11 11 BJB 2 11 11 VP REQUESTED 1ST MAILING LETT
3. ERS TO BE DATED 2 25 11 Wage AnalystHrs 22310 Survey Approved YES i Total Meetings fo Page 3 of 6 SUMMARY OF ASDS CHANGES DURING THE PUSH THE BUTTON PROCESS Changes both on screen and not visible Triggering First Mailing Mailout Date Survey Status change after first mailing screen change after First Mailing Trigger Second and later mailing Change in Request Announcement checkbox after file generation status change after second and later mailing Changing Status from Received Dodge Data to Request Announcement 10 working days after file generation Date set by the system Status Change from Request Announcement to Announcement sent New Request Announcement check box appears below the Status Edit Box Place checkmark in Request Announcement checkbox Checkmark removed from Request Announcement checkbox after 2nd and later mailings None Status remains as Announcement Sent A new Manual Mailout button has been added within the Contact Editor as of the December2010 ASDS update Contact Editor Associated Projects vWwD 1 Os Mon Currents Mailing History CONTACT INFORMATION ContactlD 243006 Company Org GREATLAKESDREDGE amp DOCKCO 88 Ferson ISTEVEO HARA 0 Ww Survey Participation Address a122YORKRD Automatic Wailing ee Undeliverable Address City State Zip OAKBROOK fL 60523 1930 Telephone 630 574 251 0 Ext Fa
4. s Announcement Sent shown below Before First Mailout After First Mailout Status Request Announcement Status Announcement Sent Request New Mailout The files are then retrieved by ASDS production Support and sent back to the responsible Regional Office for validation Following confirmation of validation Production Support conveys the files to Census for mailing After initiating a mailing PUSHING THE BUTTON for a survey CIRPC should e Contact Debbie Tevis at Census to request a copy of the notification letter Census will be sending out with the Davis Bacon survey packet e Review the letter for accuracy e If no changes are needed email the following information To Rose Broadwater Broadwater Rose dol gov ASDS webmaster at the National Office Survey Name Survey ID number Name of the Regional Wage Specialist on the letter the senior analyst at the regional office conducting the survey Date the letter will be mailed by Census Screenshot of the ASDS Survey Editor O 2 O e Cc the email to Shirley Ebbesen Ebbesen Shirley dol gov Ed Taylor Vickie Pickens Debbi Foster and the Regional Wage Specialist identified in the notification letter this person may be a different regional analyst than the one identified with the survey in ASDS Example of email to ASDS webmaster From Pickens Vickie WHD CTR Sent Friday February 18 2011 8 09 AM To Broadwater Rose G WH
5. x E30 574 21 Ue Manual Mailout e On clicking this button the system displays a list of all related projects e A checkmark placed in any checkbox see figure below causes the creation of a new record entry under the Mailing History tab Manual Mailout Frojects Eligible tor Mailout Gore Project Tite Zip ef ld MAINTENANCE DL WILMINGTON WILMINGTON MC ef 146 DREDGING vILML WILMINGTON WILMINGTON MC cadiz 7 Sele l project t for mailout amp Malout Type Contact Into GREAT LAKES DREDGE amp C intial Maulout Nock CO C Follow up Meulout el YORE RO DAK BROOK IL 60523 1930 w OK Cancel e If there is a checkmark in the Undeliverable Address checkbox when the Manual Mailout button is clicked then the following system error message is generated 3 Mail cannot be sent to an address marked as undeliverable Please correct address and mark as deliverable before issuing a Manual Mailout e The user must uncheck the Undeliverable Address check box before proceeding with the Manual Mailout process
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