IV. The Seating Plan
Contents
1. IMPORTANT The App EP1 is an extension pack that can only be used TOGETHER WITH TAPUCATE This is the first extension pack for TAPUCATE THIS APP IS NOT INTENDED TO BE USED DIRECTLY It just provides new functionality and data for TAPUCATE itself This app extends TAPUCATE with the following features gt Seating plan where you can directly enter grades entries like attendance check checklist and much more by just tapping on a student s field gt Graphical progress chart for the student overviews The new functions will show up in TAPUCATE automatically after installing this app Please also read the instructions for the basic handling of grades entries and so on in the handbook of TAPUCATE Apenschi Software Il The Performance Chart Ill The Performance Chart A The Performance Chart in the student overview General Information The graphical performance chart shows Wr Tina Y the trend of a student s grades broken I Test Tina down by categories subcategories ES Wechselt nach dem 1 Halbjahr die Klasse Englisch Meteisaterin 3 23 Klasse 3 23 l 05 09 12 1509 12 26 09 12 RiT 041112 1712 12 3112 12 0801 13 23 0113 31 0113 Vokal space for each category subcategory field 2 18 06 10 12 11 12 12 16 01 13 27 01 13 9 in the according colors Frei Schriftlich 3 49 Klasse 3 49 SS waa cay a al alas aa ar aa las Below the performance chart you can find ES aes ee ele u ga A2. with the specified color marking I You can find detailed information about entries entry types in our TAPUCATE manual Entries Apenschi Software Page 13 IV The Seating Plan Single Entries First you have to open an existing seating plan of a class and then please select an entry type e g absence a date and or a subject 10a Classroom B 05 21 4 Absence English amp Ky Bai a a a a A A p 3 J da a a 2 Lt a Lt 2 L Lustig 16 M Model 16 Z Zeigen 15 T Test 17 nn M Model 13 11 26 x With a tap on a student field this will be highlighted in the defined entry color gt student entry types and the defined entry icon or the short name of the entry appears next to the Student s photo Now a simple entry has been created If you need further details of this entry e g remarks or reminders you can open the entry dialogue with a tap on the icon short name of the entry 10a Classroom B 05 22 4 Absence English S Ey Be A 4 A amp 1 La 2 ga L Lustig 16 M Model 16 Z Zeigen 15 P absence Ke X Test Tim Title Bus late Excused Given later Subject English Done Date 05 22 13 Already Graded Value 10 Remark Create reminder Now additions can simply be made Apenschi Software Page 14 IV The Seating Plan Repeatable entries First an existing seating plan ia ciassiooms 05 22
3. 1 Mark the four students with a a l L Lustig 16 M Model 16 Z Zeigen 15 T Test 17 O r me me e short tap all will flash 2 Tap on the horizont alignment Icon d 3 Students will be placed aligned en upwards ye sS s eo A 4 n 1 7 y M Model 13 E Example P Pitt M Muster 16 d Turn student tiles By keeping a student tile pressed the student or the whole selection can be rotated with a circular finger motion across the screen You have to tap on the upper part of the student tile otherwise the student fields will be moved IMPORTANT Once the finger has no contact with the screen the function gt Turning is interrupted and can be restarted by a tap on LONG and STOP ENDS e Swap two student tiles First you have to mark two student 10a Classroom B Edit seating pl tiles with a short tap With a tap on the Swap Icon the selected student tiles will be intercha nged L Lustig 16 M Model 16 Z Zeigen 15 T Test 17 Rename a seating plan First you have to open an existing jo q Classroom A Edit seating pl seat plan and then you have to start the editing mode gt Edit seating plan With a tap on the Edit Icon you M Model 16 Z Zeigen 15 T Test 17 can change the name and the note of the seating plan Apenschi Software IV The Seating Plan Delete a seating plan First you have to open an existing ie p Classroom B 4 a E
4. g Repeatablee English of a class must be opened and the function gt Repeatable entries has to be selected A tap on a student tile opens gt Qs he icon for the r i ail the icone the repeatable a a Eo entries With a further tap on oe i Y a 4 ae i amp DN a certain icon or short name ON r an E P Pi of an entry an entry will be created and the counter number of daily entries in the blue dot will increase accordingly These entries are immediately saved to the student overview and can there be changed or deleted accordingly D Checklists in the seating plan Add a new checklist First you have to open an existing seating plan of a class and then you start the checklist mode gt Checklist With a tap at the icon New E checklist you can create a new checklist 5 22 Checklist Class trip collect mo 4 P A Check a checklist in the seating plan In the checklist mode the title bar will show the name of the first checklist and with a tap on the name a complete list of all the checklists will be displayed 4 Classroom B F 05 22 P Checklist Class trip ROUSERS Ej R Money for copies Due 03 28 13 Pending EJ Done EJI Registration half marathon Due 06 30 13 Pending E Done EJI E _ Class trip collect money P Due 06 16 13 Pending EF done EJ l no Test L Lustig 16 Due 05 29 13 Pending MEI Done E Class trip permission parents Due 04 16 13 Pendi
5. V Other V Other A Imprint Terms of use Provider gt Apenschi Software Andreas Schilling gt Finkenweg 12 gt 33178 Borchen gt Germany gt info apenschi de Terms of use The provider endeavors to keep the information in this manual correct and current but will not guarantee currentness correctness or completeness The provider reserves the right to change or to delete the content of this manual completely at any time Apart from proven intentional or grossly negligent behavior the provider will not be liable for any damages caused by the usage non usage or faultiness of the information and media offered here Trademark and copyright All text images and other media on this site C 2012 Apenschi Software Reproduction and processing of any kind requires written permission All rights reserved Apenschi is a registered trademark Applicable Law The instructions of this user s manual are provided on the basis of German law Apenschi Software
6. Heuler 16 The format of the student s name can be changed in the settings Tr gt Settings gt General gt Name format gt D Demo fn last name gt Daniel D first name In IV The Seating Plan 10a ClassroomB 05 22 4 Absence P English r sez b A gt Not yet due reminders a Lock input yy Enter grades M g E 3 d A Repeatable entries gt Due reminders He al 16 Z Zeigen 15 ie Checklist Absence gt Open checklists Missing homework 4 ng P Pitt M Muster 16 Missing material amp My ey a Edit seating plan 08 53 x NOTE The seating plan cannot be rotated It is shown for orientation purposes only so one knows in which the seating plan is opened In the seating plan you can change directly between the classes and their individual seating plans e g for different rooms In addition various functions can be executed gt Enter grades gt Add and edit checklists gt Record entries Single entries e g Absence and repeatable entries e g good participation All data that are entered in the seating plan will be automatically adopted in the class overview the student overview and all lists It is also possible to select a random student to create a PDF Screenshot and to send emails to the student contacts The number in the light blue square shows the open but not yet due reminders The number in the ora
7. Seating Plan A General information With the expansion app ep1 it is also possible to set up individual seating plans for each class Via the class context menu LONG tap on the class field you can open an existing seating plan via the function gt Seating plans 04 05 13 Tue Class 10a DVD XY for Demo 03 26 13 Frio Probe Peter 12 3rd test Absence 2 11 7 son Eora 03 26 13 Fn 3 3 Demodata Danie New Reminder Demodata Daniel 167 Going to change school 12 06 English Seating Plans 3rd test Missing 05 09 13 Thu Example Eva Missing material 05 25 13 Sung Add students Lustig Lisa call parents Edit 05 25 13 sun Demodata Danie English Parti Tests Final eS 2 Entries Missing 2 05 25 13 sunt Sport Final Abse Hank Hans gt Entries Missing material Model Micha 16 Random student English Sport Lustig Lisa 16 10c Delete class 05 24 13 Tue 05 28 13 English KAIND 10 57 x If the display of the seating plans should always be available with just one tap you can add a seating plan button to the ActionBar gt Settings gt General gt Menu items in header ActionBar 2 1 2 By default the seating plan displays the student s last ie 1 name in full e g D Demo fn lastname ga KAE AE D Demo 16 F Fleck 16 H
8. Seating Plan Print a seating plan Create a PDF Screenshot With the function gt PDF Screenshot all seating plans can be printed quickly and easily NOTE TO THE PDF FEATURE The PDF features are in the introductory phase and can be used free of charge until the end of this period To continue using the PDF function after the end of the introductory period it will be necessary to purchase a PDF extension module separately With a tap on the icon PDF Screenshot a PDF file of the seat plan with all visible entries grades entries will be created 2S s P Probe 15 D Demodata 16 M Model 13 Hil o oo Hill Z Zeigen 15 E Example 16 T Test 16 L Lustig 16 The pdf file seatingplan_ class name date time pdf will be saved to the directory gt TAPUCATE Export This can be printed either directly or after copying it to a PC depending on the existing printer SEATINGPLAN_10A_RAUM A_130409 111855 PDF Sitzplan 10a Raum A NOTE Sone smartphones tablets block the sd card as soon as the smartphone tablet is K connected to the PC via USB Therefore First a create the PDF Screenshot only then connect A with the PC and copy the file Pe 9 PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with passw
9. SR SCENIC P seat plan and then you have to start the editing mode gt Edit seating plan Cc With a tap on the Delete Icon the L Lustig 16 M Model 16 Z Zeigen 15 currently selected seating plan will be deleted after a confirmation request B Enter grades in the seating plan Enter grades in the seating plan In the seating plan grades can be entered quickly and easily with the Oy Enter grades grade mode 7 Repeatable entries HB HB gt Enter grades POS OR Ee and they will be a automatically adopted in the class overview the student overview and all lists 10a Classroom B 05 22 ar Enter grades English Classwork Description 4 Lock input a E Checklist If this mode is activated a date a subject and a category subcategory can be selected in the title bar and a description can be entered under which the grades will be stored With a tap at one student field the grading dialogue opens where a note can be entered and finally a grade can be selected 9 Test Tim 17 P Test Xj A That way different grades also those for 5 other grade categories can simply be ve entered All recorded grades will be visible in the grading mode for the whole day gt Classroom B 05 22 Enter grades English Classwork i F P 4m g p g F 4 Romeo amp Juliet 7 2 a 2 L Lustig 16 M Model 16 Z Zeigen 15 Apenschi Software Page 11 IV The Seating Plan Yo
10. TAPUCATE is an application for teachers for the administration of classes pupils marks etc TAPUCATE is designed for speed and maximum user comfort With this mark administration system the paper chase is a thing of the past TAPUCATE Extension App 1 EP1 Manual Level of November 19 2013 Apenschi Software I lt Table of Contents Table of Contents TABLE OF CONTENTS INTRODUCTION THE PERFORMANCE CHART THE PERFORMANCE CHART IN THE STUDENT OVERVIEW GENERAL INFORMATION DISPLAY OF CATEGORIES SUBCATEGORIES THE SEATING PLAN GENERAL INFORMATION CREATE A NEW FIRST SEATING PLAN FOR A CLASS CREATE FURTHER SEATING PLANS FOR ONE CLASS EDITING A SEATING PLAN a Mark student tiles b Move student tiles c Align student tiles d Turn student tiles e Swap two student tiles RENAME A SEATING PLAN DELETE A SEATING PLAN ENTER GRADES IN THE SEATING PLAN ENTER GRADES IN THE SEATING PLAN CHANGE GRADES IN THE SEATING PLAN ENTER ENTRIES IN THE SEATING PLAN GENERAL INFORMATION SINGLE ENTRIES REPEATABLE ENTRIES CHECKLISTS IN THE SEATING PLAN ADD A NEW CHECKLIST CHECK A CHECKLIST IN THE SEATING PLAN FURTHER FUNCTIONS RANDOM STUDENT PRINT A SEATING PLAN CREATE A PDF SCREENSHOT SENDING EMAILS OTHER IMPRINT TERMS OF USE Apenschi Software WO O O 0O NGG 10 10 10 11 11 11 12 12 12 14 15 15 15 15 16 16 17 18 19 19 Il Introduction Il Introduction
11. bing are summarized in the function gt Repeatable entries Absence English 4 Lock input Enter grades 1 Missing homework Missing material Edit seating plan Apenschi Software Page 12 IV The Seating Plan You can define the entry icon and which entry shall be used just once or repeatedly per lesson Via gt MENU gt student entry types the entry overview will open and via a tap on a certain entry type the dialog Edit entry type for students will open Wait entrytype for students Name Absence Show EXCUSED GIVEN LATER DONE Shortname Abse Sortindex 0 Show value entry Color SAIN a oo Show End Date Standard Color Show in Serial Input Show in CL After 1 unexcused 4 Show in Classlist Frequency Once per lesson Icon EMail subject EMail text You can use the following placeholders in the eMail subject and 10 24 x Under the item Frequency you can select how often an entry shall be recorded gt only Once per lesson or Repeatedly per lesson A tap on the icon opens a list of many different symbols please scroll down from which the symbol for this entry can be chosen arbitrarily The selected icon will be shown in the seating plan perma Klassenzmme i Umemichtsbe a mmer if Untewichtsbeobac Engish f By selecting the rectangular icon the short name is displayed Ee R
12. f t oe A By keeping a student tile pressed 0 q ClassroomB A Edit seating pl the student or the whole selection can be moved K S N L Lustig 16 M Model 16 Z Zeigen 15 T Test 17 You have to tap in the upper part of m i the student tile otherwise the student tiles will be rotated IMPORTANT Once the finger has no contact with the screen the function gt Moving is interrupted and can be restarted by a tap on LONG and STOP ENDS c Align student tiles First the students who are to be aligned must be marked with a SHORT tap so it starts to flash With a tap on the alignment symbols students are appropriately aligned horizontally and vertically NoTE The student tile which is marked first is the alignment point gt 10a Classroom B Edit seating pl X a aA lt s 4 8 Example VERTICAL alignment 1 Mark the two students with a short tap both will flash 2 Tap on the vertical alignment aF i 9S Icon o y 3 Students will be aligned on the left hand side A aA N j L Lustig 16 M Model 16 Z Zeigen 15 T Test 17 SA 4 C Many g M Model 13 E Example P Pitt M Muster 16 M Ar 4 IV The Seating Plan 10a Classroom B Edit seating pl A a A Example HORIZONTAL alignment
13. homework The function gt Edit seating plan opens the edit mode Missing material Edit seating plan 10a Classroom B Edit seating pl ma e t ai 4 4 With a tap on the icon the dialogue Create new seating plan E opens and another seating plan can be created A L Lustig 16 M Model 16 Z Zeigen 15 T Test 17 a ap PE Here too all students will be arranged in an arbitrary order and can then be adjusted accordingly please take a look at D Editing a seating plan a Editing a seating plan The arrangement of the students can only be changed in 10 q ClassroomB 05 22 4 Absence English edit mode a Lock input yy Enter grades J Repeatable entries First you have to open a seating plan new or existing 4 16 Checklist w Absence Selecting gt Edit seating plan opens the edit mode Missing homework F Missing material Edit seating plan IV The Seating Plan a Mark student tiles With a SHORT tap on one or more joa classrooms A Edit seating pl nu students these tiles begin to flash e now they are selected for further action move or rotate L Lustig 16 JN Nh i J M Model 16 Z Zeigen 15 T Test 17 a All students can be selected at once with one tap at the invert selection button lt lt b Move student tiles 7 l
14. l 10 09 12 27 10 12 181112 041212 15 12 12 0409 12 05 10 12 07 11 12 23 12 12 19 01 13 These fields allow adjusting the display to mm Test 2 2 233 your own needs 04 11 12 010113 310113 0402 13 it Freiw Leistungsverlauf 0b gt categories can be activated deactivated gt a moving average or gt the current grade values can be z displayed OSOEE Endnote 3 36 The curves represent accurately the individual grades weights are not considered The gray marker indicates the average values of all categories Note With a double tap on the curve the curve can be extended to the entire space and can be reduced again with a two finger movement and can also be shifted back Apenschi Software IMI The Performance Chart Display of categories subcategories All categories subcategories can be displayed individually in the performance chart With single taps on the respective squares the display is altered accordingly The filled squares indicate that a category subcategory is NOT shown With a tap ona filled square the display changes A square with the average symbol shows the moving average of all grades of a category subcategory With another tap on the square the display changes again The empty square shows the current grades of a category subcategory in a graphical curve IV The Seating Plan IV The
15. ng i Done EI ao gt 2 lt Aa aa L113 M Model 13 E Example M Muster 16 Apenschi Software Page 15 IV The Seating Plan In the same manner as with the list view of the class overview the checklists are listed in the following order according to the status and with the following color coding for a better overview 1 Overdue but not yet settled checklists red 2 Open but not yet settled checklists gray 3 Completed checklists green The first line contains the title and the date shows the overdue date Pending or Done displays how much students have not yet been checked Pending or were already checked off Done A tap to a checklist opens it and the list can be checked in accordance by tapping on a student tile With a tap on an already checked student this can also be deselected again E Further functions Random student am Via tapping on the icon LY gt Random student a student is chosen at the random principle like in the class overview oo T Test 17 L Lustig 16 M Model 16 Z Zeigen 15 js Model aren z un 3 2 oag M Model 13 E Example P Pitt M Muster 16 The seating plan appears the selected student s name enlarges and the student field starts to flash 11 06 x Now you can enter grades or entries or choose another student with a further tap on the icon further students Apenschi Software Page 16 IV The
16. nge square shows the overdue reminders The number in the gray square indicates the number of open checklists Apenschi Software Page 6 IV The Seating Plan With a tap on a student in the Lock input mode you can directly change to the student overview or to the student s base data Classroom B 05 22 f Lock input English A p 4 9 1 2 11 2 Z Zeigen 15 T Test 17 ERED Ei na M Model 13 E Example M Muster 16 08 53 x Create a new first seating plan for a class If there is no seating plan for this class found you can create a new seating plan via the class context menu LONG tap to a class tile via the function gt Seating plan or with a tap on the button seating plan in the ActionBar i i Create new ing plan This dialogue will appear Here you can enter a name and a remark As soon as this dialogue is confirmed all students will be arranged in an arbitrary order at l first m TARANA T Of course this can be changed please take a look at D Editing a seating plan IV The Seating Plan Create further seating plans for one class 10a Classroom B 05 22 Absence English A A di 4 a Lock input S Fk Enter grades If there are already seating plans for a class you can create additional seating plans by selecting the class first First you have to open an existing seating plan wg Repeatable entries 3 16 A Checklist Absence Missing
17. ord protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned Stand 03 04 13 Behe 1 von 1 Apenschi Software Page 17 IV The Seating Plan Sending Emails PRIVACY PROTECTION For reasons of data privacy TAPUCATE does not send emails itself For that reason TAPUCATE needs external email apps for sending emails and each mail has to be confirmed by the user Naturally the generated email data are unencrypted For sending them it is essential to use an email encrypting system OpenPGP or S MIME Email apps that are applicable are also available for Android e g K9 email in conjunction with APG Apart from that for sending personal data it needs the consent of those affected From the seating plan you can send out emails to student contacts from the following modes Seating plan overview Enter grades Repeatable entries Checklists Entries VVVVY Therefore you have to enter the corresponding email addresses in advance 5 22 Es Checklist Class trip collect mo 4 E A K With a tap on the icon eMail a Wet window opens where you have to decide to whom an email is to be sent gt Last selected students gt All selected students All students In the next step you have to select to which contact persons and via which email program the emails should be send Apenschi Software Page 18
18. u can find detailed information about grading grading categories weights in our TAPUCATE manual Grading Change grades in the seating plan P ay Enter grades Classwork English P Classroom B F 05 22 Romeo amp Juliet m ly I ZEL grade A e a b Y 1 1 fa 1 Grade A L Lustig 16 M Model 16 Z Zeig T Test 17 Subject English AD ___ Category Classwork Subcategory Description Romeo amp Juliet Date 05 22 13 You can open the grade dialog of all entered grades with a single tap wage i eight on a certain grade iste Status Active In this dialogue all grade details can be edited C Enter entries in the seating plan General information In the seating plan you can enter entries quickly and easily using the entry mode and they will of course be transferred directly into the class student overview First you have to decide if entries are captured only 10a once or repeatedly in a lesson Classroom B 05 22 A e a SY M Entries that will be only once captured per lesson e g Absences Missing Homework will be M Repeatabie entre displayed directly in the drop down menu E Checklist 4 Absence Entries that are also multiple captured during a lesson e g Good work Is distur
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