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Océ Repro Desk Professional

1. For example to sort print requests for a printer by the number of documents in each set click the Documents column heading b Group and sort lists of Job Center orders e On the View menu point to Group By and click the property you want to use to show orders in groups For example if you group by due date all orders due on the soonest due date will appear in a group followed by all orders due on the next due date and so on To sort by order status within due date groups you can click the Status column heading Oc Educational Services 13 May 2007 5 Adjust the toolbar buttons The toolbar contains buttons for common functions of Repro Desk You can change the toolbar display for example making the buttons smaller and eliminating text labels to reduce the space that the toolbar occupies a Make toolbar buttons large or small e On the View menu point to Toolbar and click Large Icons b Turn text labels on or off On the View menu point to Toolbar and click Show Text Oc Educational Services 14 May 2007 Il Job Center Job Center is the Repro Desk entry point for orders from various sources You can see and change order details route orders to printers and perform other job management tasks Job Center can perform the following tasks automatically e Route new jobs to Print Center e Move completed orders to a Completed folder e Print tickets Oc Repro Desk Workgroup Edit View Tools Window Help NEW f
2. A folder structure enables you to organize documents in a sensible way so that they are easy to find and manage You can put folders within folders and you can use types of folders to further help with organization For example reprographers often create an Account folder for each architectural firm and within Account folders a Client folder for each client of the architectural firm Within each Client folder are projects that the firm works on for the client If the concepts of Account and Client are not useful for your purposes you can create other folder types For example the folders at the top level under Document Center might be of type Builder with folders of type Subdivision at the next level When you display the contents of Document Center or of folders within Document Center you can click the Type column heading to sort by your types 2 Create a folder structure 1 In the tree pane right click Document Center and click New Folder The New Folder dialog box opens 2 Enter descriptive information 3 If you want to provide contact information for members of the team responsible for the contents of the folder click the Members button For each member click the New button and enter the information 4 Inthe tree pane right click the folder just created and click New Folder 5 Repeat steps 2 4 until you reach the level where you want to add projects 6 Add projects 3 Create and delete projects Projects are th
3. Content Tab The Content tab enables you to choose the information to include and to format that information Interface Part Macros Add to Text Edit Text Character Rotation Baseline Rotation Character Spacing Description Macros that you can include in the label A macro extracts information from the file that you attach the label to For example the File Name macro includes the file name in the label and the Author macro includes the author name if any stored in the file Adds the selected macros to the label Text and macros that constitute the label Macros appear as variable names preceded by dollar signs For example FILE for the File Name macro Degrees by which to rotate each letter Character rotation is intended to be used with Baseline Rotation to achieve the desired effect Degrees by which to rotate the line on which the characters sit A common use of baseline rotation is to have text run from the lower left corner to the upper right corner of the drawing For that effect set both Character Rotation and Baseline Rotation to 45 Amount of space between characters on a line A value of 1 produces normal spacing Line Spacing Amount of space between lines A value of 1 produces normal spacing Pattern Pattern used to render characters Note The Preview box does not show patterns Transparent Gives characters a shadow effect Note The Preview box does not show transparency Filled T
4. Part Name Resolution Revision Watermarks Redlines Sheet name mask Detect paper size Paper size Alignment Oc Educational Services Description Name of the scan set Resolution at which to scan Revision number of the set The drawing legends usually contain this number Select this check box to indicate that the documents contain watermarks Select this check box to indicate that the documents are redlined Pattern to use for names of images Where a series of symbols appears Repro Desk substitutes numbers and increments by 1 for each image as in the following examples The pattern Client 25 results in sheet names Client 25 0001 Client 25 0002 and so on The pattern 2006 01 01 results in sheet names 2006 01 01 001 2006 01 01 002 and so on You can also give the starting number for the sequence as in the following examples The pattern Client 25 22210 results in sheet names Client 25 0010 Client 25 0011 and so on The pattern 2006 01 01 2a results in sheet names 2006 01 01 002a 2006 01 01 003a and so on Select this check box to set the paper size in the image files to the smallest standard paper size on which the image will fit Paper size to store in the image files This list is unavailable if Detect paper size is selected Alignment to store in the image files This list is unavailable if Detect paper size is selected 27 May 2007 3 Rescan a doc
5. 1 Onthe Tools menu click Options 2 Under Environment click the type of order option you want to add 3 Click the New button and add the option 4 For folding options only click the new option and set its properties Note For most order options you can change the position the new option in the list Click the option and click the Move Up button as needed Oc Educational Services 89 May 2007 Change an order option On the Tools menu click Options Under Environment click the type of order option you want to add In the list of options click the option that you want to change Do one of the following e Fora folding option set its properties e For another option click the Edit button and make the change cael ea Note For most order options you can change the position the new option in the list Click the option and click the Move Up button as needed Delete an order option 1 On the Tools menu click Options 2 Under Environment click the type of order option you want to delete 3 In the list of options click the option that you want to delete 4 Click the Remove button c Configure sections on a ticket If a section of a ticket is not needed you can omit it Configure sections on a ticket 1 In the Forms Editor in the tree pane select the ticket form The middle pane lists the sections that can appear on that form 2 Select the Visible check box for each section that is to appear on the form and
6. In the Forms Editor in the tree pane select the work order form The middle pane lists the fields that can appear on that form 2 For each field configure the following e Visible If you select this check box the field appears on the form Name You cannot change the name of the field e Required If you select this check box the user must complete the field e Initial Value Always Blank means that when the form appears the field contains nothing Use Last Value means that when the form appears the field contains the value that it contained when the user last submitted the form Default Value means that the field initially contains the default value that you provide in the next column e Default Value Value that the field contains when the form appears You can enter this value only if Initial Value is set to Default Value 3 If the field represents a list of items such as delivery methods or media types click the field name and in the Properties pane turn items on or off to include them in or exclude them from the list b Add change and delete order options Work orders can contain lists from which users choose the following options e Covers and backings Laminations Edgings Bindings Delivery methods Payment methods Billing reasons Folding methods Paper sizes Those lists are created from items in the Repro Desk database You can add change and delete these database items Add an order option
7. an Oc 9800 series device that is already configured as a printer click the device and click Edit Enable the device as a scanner On the Tools menu click Options Under Scan Center click Services Oc Educational Services 42 May 2007 6 Under Scan Servers click the computer that will be the scan server for the new scanner 7 Click Add and add the scanner d Remove a scanner On the Tools menu click Options Under Scan Center click Services Under Scan Servers click the computer that is the scan server for the scanner Under Scanners click the scanner Click Remove On the Help menu click Licenses Under Configurations click the scanner Click Remove DOCTEUR 2 Configure printer groups Repro Desk gives you almost unlimited flexibility to create groups of printers to fit your needs You can create a single group for each printer and a group for each pair of wide format and small format printers You can create groups based on media sizes or media types Orders that arrive at a printer group are distributed among printers within the group according to the capabilities of the printers and the Load Balancing property of the group e Parallel use all printers to print an equal number of sets e Sequential print each job on a single printer and keep the page count of all printers approximately equal e Consecutive send each job to a single printer and keep job count of all printers approxi
8. printer group typical printer group includes one wide format and one small format device but there are no restrictions on how you configure groups Part Description Printer Printer groups that have been defined Groups New Opens the New Printer Group dialog box where you can name a new group Remove Deletes the group selected in the Printer Groups list Printers Printers that are in the group selected in the Printer Groups list Add Opens a dialog box where you can assign printers to the group selected in the Printer Groups list Remove Deletes the printer selected in the Printers list from the group selected in the Printer Groups list Oc Educational Services 63 May 2007 Configure Scan Center 1 Scan Center Services Services options display when you click Options on the Tools menu and under Scan Center click Services Part Description Scan Machine names and IP addresses of all connected computers where the Servers ORD Imaging Device service IDS is installed Scanners Module types and names of scanners configured on the computer selected in the Scan Servers list Add Opens a dialog box where you can add a scanner to the server selected under Scan Servers If no scanners are available to add you can configure scanners in the Repro Desk License Manager Licensing dialog box Remove Removes the scanner selected under Scanners from the server selected under Scan Servers Oc Educational Services 64 May
9. Addendum dialog box The New Addendum dialog box opens when under Document Center in the tree you right click a project or a released issue and click New Addendum 6 Work with disciplines A discipline is a functional category of documents within a project You might define disciplines such as Mechanical Electrical and Plumbing and put each drawing into the appropriate discipline Specifications is a special discipline for text documents Note When you create a project in Document Center you must create at least one discipline The Document Center toolbar contains a list that includes e All Plans Repro Desk displays all drawing files e Each discipline defined for the project Repro Desk displays drawing files within the selected discipline only e Specifications Repro Desk displays all specifications a Create a discipline 1 Inthe tree click a project issue or addendum under Document Center 2 On the Document Set Editor toolbar click 3 Click the New button and type a name for the discipline b Change the discipline of a plan 1 In the tree click a project issue or addendum under Document Center 2 In the list of documents click the plan 3 In the Properties pane change the value of the Discipline property c Delete a discipline 1 In the tree click a project issue or addendum under Document Center On the Document Set Editor toolbar click 2 3 Click the discipline 4 Click the Remo
10. Folders Accounts amp Clients and allows the user to expand each to select the target container e Location Center displays a list of the configured locations and allows the user to select the target location User is prompted to complete the Drop Box work order e Default Job Center f Console Toolbar The console provides a toolbar that contains icons that are persisted throughout the application These icons are defined in the table below Name Text Description New gt The pull down contents are context sensitive and provided by the applet in focus The default action is new Print Set Save Saves object in focus Delete Moves object in focus into the Recycle Bin Refresh Refreshes the applet view status Divider Separates applet icons Oc Print Displays a tree list of printer Groups and can be expanded to show the printers in each Printer Group Divider Separates applet icons Send Receive Starts an on demand synchronization and displays the Send Receive dialog Divider Separates applet icons Help Activates the help function Oc Educational Services 7 May 2007 C Workflows The following are examples of typical Repro Desk workflows 1 Scan and archive documents A customer gives you printed drawings and asks you to scan them and archive the digital files You create a scan set in Scan Center and scan the drawings In Document Set Editor you index and catalog the drawings by setting their sheet name de
11. Hardware Requirements 2 Recommended Network Requirements 3 Minimum Network Requirements B Services 1 Description 2 ORD System 3 ORD Imaging Device Oc Educational Services vi May 2007 l Introduction The Oc Repro Desk Professional suite of applications provides seamless integration of the CAD design desktop and the digital print room with easy job submission efficient workflow and print ready file management Repro Desk Professional enables you to manage the whole shop environment It organizes tasks into work centers and enables complete management of jobs to be printed immediately or to be stored for later printing A New in Repro Desk Professional 1 Distributed architecture Repro Desk can manage all jobs in a shop from any workstation Users can see all printers in the shop and can create modify and submit jobs from any Repro Desk console Repro Desk stores all data in a single database so all users always have information that is up to date You can divide important tasks among multiple resources for efficiency For example when drawing files are processed into LDF Layered Document Format the work can be shared by multiple computers When an order requires multiple copies of a document the work can be divided among multiple printers 2 Software licenses Your purchase of Repro Desk Professional includes a license to use various components in specific numbers Your license information is containe
12. Name if needed for authentication e User name User name for the proxy server e Password and Confirm password Password for the User Name Oc Educational Services 65 May 2007 2 Login Settings Note Some versions of Repro Desk do not include this feature For details contact your Oc representative Login settings options display when you click Options on the Tools menu and under Online Services click Login Settings Purpose Repro Desk uses the login settings when it establishes a connection to online services such as Plan Center and Drop Box Part Description Server Name of the server where the online services are located Except in rare cases this is www reprodesk com System Name that Repro Desk uses when it establishes a connection to synchronization online services This is not the name that you use to log in to Repro ID Desk It is a special name provided to you by Oc specifically for synchronization Password Password associated with the System synchronization ID Parts of the Options Online Services Login Settings dialog box Oc Educational Services 66 May 2007 3 Plan Room Drop Box Note Some versions of Repro Desk do not include this feature For details contact your Oc representative Plan room options display when you click Options on the Tools menu and under Online Services click Plan Room Drop Box Part Description Plan Room Documents Online Plan Room Name of the p
13. Tools menu click Stamp Editor 2 Add text in one or both of the following ways e Type text in the Edit Text box e Double click macros in the Macro Options box 3 Format the text 4 Click the Save As button and name the stamp b Edit a stamp 1 Onthe Tools menu click Stamp Editor 2 Click the Open button 3 Select the stamp to edit 4 Do any or all of the following e Change text in the Edit Text box e Add macros from the Macro Options box e Change formatting options For details see the description of the Stamp Editor dialog box 5 Click the Save button Oc Educational Services 22 May 2007 15 Use overlays and stamps You can use stamps as annotations for documents and can remove or edit stamps without changing the document Stamps are embedded in and maintained with print ready LDF files Overlays are documents that you can add as a layer on another document You can use any file format that Repro Desk can process Overlays are embedded in LDF files but do not change the original drawings If an LDF file that is brought into Repro Desk already includes overlays you can extract those overlays to change or delete them a Add an overlay or stamp 1 In Document Set Editor right click the drawing to which you want to add an overlay or stamp and click Add Stamp Overlay 2 In the Select File s dialog box click the overlay or stamp you want to use and click the Open button The overlay or stamp appea
14. a list of document sets in another pane click the document set that you want to delete 4 On the toolbar click x 10 Set document properties Before you print a document you can change its properties to make sure that it prints correctly Oc Educational Services 20 May 2007 Open the set that contains the document 2 In Document Set Editor select the document 3 In the Properties pane click the current value of a property and enter the new value 11 See drawings in WYSIWYP format You can see drawings in WYSIWYP What You See Is What You Print format before you print them This action is particularly useful after you set document properties You can also adjust some document properties in the WYSIWYP viewer 1 In Document Set Editor select one or more drawings 2 On the Document Set Editor toolbar click Fel The View window displays the first drawing 12 Edit File Properties Using Viewer a You can use the following icons to edit document properties Button ic v Description Fit the entire drawing in the window Zoom in by clicking or zoom out by right clicking Also zoom in by dragging a rectangle on the drawing Adjust the position of the drawing relative to the paper Adjust the position of the drawing relative to the window Display pen information in the status bar at the bottom of the window by pausing the mouse pointer over a line drawn with that pen Open
15. drawing on the paper If you enter a value here Alignment is automatically set to Custom Offset Vertical offset of the drawing on the paper If you enter a value here Alignment is automatically set to Custom Offset Units of measure to use for paper size and positioning Default pen set Select this check box to make folding options available throughout Repro Desk Clear this check box if you roll and do not fold paper output Oc Educational Services 51 May 2007 Fold Whether drawings are folded by default This setting does not apply to LDF files which have embedded folding information Legend Corner of the paper that is on top when the paper is folded location It is impossible for folding units to fold certain paper sizes with certain corners on top For details see Possible folds 3 Site Information Site information options display when you click Options on the Tools menu and under Environment click Site Information Purpose Site information is displayed on work orders and job tickets that customers see Oc Educational Services 52 May 2007 4 Media Media options display when you click Options on the Tools menu and under Environment click Media Purpose Each type of printer has an associated list of standard media names Repro Desk enables you to create custom names to be displayed in lists of media types For example suppose one printer has a setting for bond as a media type and anothe
16. format for the exported files 3 Send scanned set to Document Center 1 In Document Center create a structure for the files 2 Drag the scanned files from Scan Center to the Document Center structure Oc Educational Services 28 May 2007 IV Print Center Print Center provides complete centralized print management It enables you to among other things balance the workload among printers cancel print jobs redirect print jobs reprint jobs and change print quantities 1 Print a document set Repro Desk provides several ways to print a document set You can drag document sets from Job Center Document Center and Scan Center to e Print Center top node e A printer group e A printer Repro Desk can automatically route to Print Center every print request that arrives in the Incoming folder of Job Center This option is available as the Auto move to Print Center check box on the Options Job Center Job Automation dialog box a Print Center When a print request arrives at the top node of Print Center Repro Desk compares the requirements of the request to the capabilities of the available printer groups Specifically Repro Desk checks whether each printer group can handle the following aspects of the request e File formats e Folding requirements e Media types e Media sizes Oc Educational Services 29 May 2007 Repro Desk then routes the request to a suitable printer group as follows When Exactly one print
17. message message box in several ways e Automatically hide alerts closes the message box after a configured delay If you do not select this check box you must close each alert manually e Show alerts for adjusts the length of time for which the message is visible e Transparency determines the degree to which the message box obscures other items on your desktop Play sound Plays a sound file when you receive a notification To find and select a sound file click L To test the sound click the arrow icon Oc Educational Services 83 May 2007 Alerts are used to notify users when new Orders are received The options include both on screen and sound options You can configure Repro Desk to alert interested persons when certain events occur Specifically Repro Desk can Alert local users when a new order arrives in Job Center and when a print set is almost due Alert local users when a printer runs out of paper when a printer s ready status changes and when a print job fails Send email to customers about order status 2 Job Center Notification Job Center notification options display when you click Options on the Tools menu and under Notification click Job Center Purpose You can configure Repro Desk to alert selected users when certain events occur in Job Center You select the notification methods in the dialog box for alerts options Part Recipients Quiet Time Notification Content Options Descriptio
18. one position in the list Move Down Moves the selected method down one position in the list Oc Educational Services 55 May 2007 8 Payments Payment options display when you click Options on the Tools menu and under Environment click Payments Purpose You can configure the list of payment methods that display in the Properties pane and can display in work orders You can also change the sequence of the list so the most common or preferred methods appear at the top Part Description New Opens a dialog box where you can add a payment method Remove Deletes the selected method Move Up Moves the selected method up one position in the list Move Down Moves the selected method down one position in the list 9 Billing Reasons Billing reasons options display when you click Options on the Tools menu and under Environment click Billing Reasons Purpose A list of billing reasons enables customers to indicate a purpose such as estimation for an order You can configure the list of billing reasons that display in the Properties pane and can display in work orders You can also change the sequence of the list so the most common or preferred reasons appear at the top Part Description New Opens a dialog box where you can add a billing reason Remove Deletes the selected reason Move Up Moves the selected reason up one position in the list Move Down Moves the selected reason down one position in the l
19. or Repro Desk on or before this date are archived purged or both Before depending on the following selections Archive Select this check box to archive records Archive Records to Path to a file in which to store data The file name must end with File CSV Purge Select this check box to purge records Oc Educational Services 47 May 2007 E Manage Users 1 Add a user You add users to enable persons to make changes in Repro Desk You assign each user to a group according to the capabilities you want the user to have In addition to users who are on your local network you might add users who are in remote locations For example you must add anyone who will use your installation of Repro Desk as a direct transfer destination in Oc Repro Desk Client Tools Repro Desk has a Direct Transfer user group for this purpose For information about direct transfer see the help for Client Tools a Add a user 1 Onthe Tools menu click Options 2 Under Environment click User Management 3 Click the New button 4 Enter information about the user Part Description New Opens a dialog box where you can add a Repro Desk user Edit Opens a dialog box where you can change the name group membership email address and password of the selected user Remove Deletes the selected user 2 Change a group membership You can change a user s capabilities by assigning the user to a different group a Change a group membership
20. printer exists with the same capability The load balancing criteria is used to determine how the request will be distributed to the printers There are multiple methods of load balancing e Parallel use all printers to print an equal number of sets e Sequential print each job on a single printer but keep the total usage of each machine approximately equal e Consecutive send each job to a single machine keeping the number of jobs on each machine equal Printers have the following properties that can be configured by a user e Print speed in copies per minute based on the machine specifications and the average print size e Maximum number of images per order this is used to protect lower volume printers from submissions that require higher volume printers If the value is set to 0 it indicates there is no maximum number of images The following variables are defined for use in the calculations e Copies per minute e Pending images e Incoming images If Load Balance is Parallel B C A Time to print For this calculation C is the total images in all printers that are load balanced If Load Balance is Sequential Determine the total images printed for each printer and route to the printer with the lowest usage If Load Balance is Consecutive Assign each printer a sequence number and keep track of which order requests are to be routed Oc Educational Services 32 May 2007 V Document Center 1 Folder Structure
21. the upper right corner of the drawing For that effect set both Character Rotation and Baseline Rotation to 45 Character Amount of space between characters on a line A value of 1 produces Spacing normal spacing Line Spacing Amount of space between lines A value of 1 produces normal spacing Pattern Pattern used to render characters Note The Preview box does not show patterns Transparent Gives characters a shadow effect Note The Preview box does not show transparency Oc Educational Services 96 May 2007 Filled Text Preview Font Properties Choose Font Open Save As Save Close Produces solid characters rather than outlines Displays an approximation of part of the stamp The preview differs from the actual stamp in several ways including the following e Where macros will substitute file data the preview shows placeholders such as lt File gt for the file name or today s date for the file s creation date e Characters in the stamp will have smoother edges than will characters in the preview e The preview does not show patterns or transparency effects Name and size of the font used for the stamp Opens a dialog box to select a font for the stamp Opens a stamp Saves the open stamp with a new name Saves the open stamp Closes the Stamp Editor 1 Creating amp Editing Stamp a Create a stamp NO O1 D On the Tools menu click Stamp Editor Add text in one or both of th
22. the virtual media name and click the Enable button In the list that appears click the source such as tray or roll number that contains the special media To have the virtual media name displayed on work order forms use the Forms Editor Under Print Instructions click Media and in the Properties pane change the value of the virtual media name to On Oc Educational Services 46 May 2007 D Manage the Data Base 1 Archive and purge When you delete orders related records remain in the Repro Desk database For data security and to reduce the size of the database you can e Archive in a comma separated value CSV file records for deleted items You can later import the data into spreadsheet programs or other applications that can read the CSV format e Purge or completely remove records for deleted items a Archive Attention You cannot produce reports about archived data or import archived data back into Repro Desk You can archive records for orders deleted before a date that you specify Repro Desk creates a file that contains only those records b Purge Attention You cannot recover purged records You can purge data for orders deleted before a date that you specify If you do not archive records before you purge them you will not be able to recover them or produce reports based on their data Part Description Actions for Orders Cutoff date for the archive or purge operation Orders deleted from Deleted On
23. unprocess the file and then process it 1 In Document Set Editor right click the document and click Unprocess The LDF icon appears dimmed 2 Right click the document and click Process Oc Educational Services 25 May 2007 lll Scan Center A Scan documents 1 Introduction Scan Center provides central management of scanners and the ability to index catalog print and archive scanned images Layout Under the top Scan Center node the tree contains a node for each scanner When you select the top Scan Center node in the tree pane Repro Desk displays graphs that show the number of sets scanned by each scanner When you select a scanner in the tree pane Repro Desk displays the following panes by default e A list of all scan sets e Document Set Editor e Realtime View e Properties 2 Scan Documents You can change the arrangement of these panes and close any of them except the list of scan sets When you scan documents digital files are created to be reprinted or archived 1 In the tree pane click the scanner to use The scan device enabler SDE for the scanner must be running on the same computer as your Repro Desk console 2 On the Document Set Editor toolbar click 3 In the New Scan Set dialog box enter information to define the scan set For details see New Scan Set dialog box 4 Feed prints into the scanner Oc Educational Services 26 May 2007 New Scan Set dialog box Interface
24. 2007 Configure On Line Services 1 Connections Settings Note Some versions of Repro Desk do not include this feature For details contact your Oc representative Connection settings options display when you click Options on the Tools menu and under Online Services click Connection Settings Part Description Connection Secure connection Select this check box if you want data sent over the Internet to SSL be encrypted for greater security Automatically Select this check box if you want Repro Desk to establish a connect to the connection to the Internet as needed for synchronization Internet If you select this check box you must set up a default connection In Internet Explorer on the Tools menu click Internet Options On the Connections tab click Setup After you set up a connection on the Connections tab click Set Default Proxy Server Direct connection Select this option if you do not use a proxy server to connect to Don t use Proxy the Internet Server Use Windows Select this option to use the proxy settings that Internet Explorer proxy configuration uses Use Proxy Server Select this option to provide proxy settings e Address IP address NetBIOS name or DNS name of the proxy server e Port Port number for the proxy server Typically this is 80 e Authentication required Select this check box if the proxy server authenticates users e Domain Name of the domain for the User
25. Change a label On the Tools menu click Banner Editor On the Banner Editor toolbar click S Click the Open button and find and select the label to change Make desired changes Click the Save button DnR N gt c Select a label for a printer You can select a label to be printed on all sheets from a printer Note Repro Desk does not apply labels to PDF files or to files marked as Do Not Process Select a label for a printer 1 In the tree pane click the printer 2 In the Properties pane in the Label list click the label you want for the printer Oc Educational Services 95 May 2007 K Stamp Editor Part Description Macros Macros that you can include in the stamp A macro extracts information from the file that you attach the stamp to For example the File Name macro includes the file name in the stamp and the Author macro includes the author name if any stored in the file Add to Text Adds the selected macros to the stamp Edit Text Text and macros that constitute the stamp Macros appear as variable names preceded by dollar signs For example FILE for the File Name macro Character Degrees by which to rotate each letter Rotation oo Character rotation is intended to be used with Baseline Rotation to achieve the desired effect Baseline Degrees by which to rotate the line on which the characters sit Rotation common use of baseline rotation is to have text run from the lower left corner to
26. Create a folder 2 Delete a folder B Handling Document Sets Create an order Open a document set Add documents to a set Import a JOB file Change Set the print sequence Prevent a document from being printed Export a document Delete a document from a set ONDARON Oc Educational Services iii as CO akWW D D D May 2007 9 Delete a document set Set document properties See drawings in WYSIWYP format Edit File Properties Using Viewer Rename Documents Create and edit stamps Use overlays and stamps Process documents Unprocess and reprocess a document lll SCAN CENTER A Scan documents 1 Introduction 2 3 Scan Documents Rescan a document B Print and export scanned documents 1 Send scan set to Print Center 2 3 Export scanned documents Send scanned set to Document Center IV PRINT CENTER O O1 D Print a document set Pause and resume printing Delay or cancel a print request Print tickets Auto Routing Load Balancing V DOCUMENT CENTER I O O1 BR ND Folder Structure Create a folder structure Create and delete projects Work with Issues Work with Addendums Work with disciplines Archive Index and Catalog VI CONFIGURATION A Overview Oc Educational Services iv May 2007 B Work environment 1 Standard components 2 Changeable components 3 Optional comp
27. LS files they arrive Note Automatic processing does not override settings for individual files For example Repro Desk does not automatically process files that are submitted from Publisher marked Do not process Default Process Method Do not process Repro Desk does not create LDF files Select this option if you want to use the original TIFF and CALS files Monochrome Repro Desk creates monochrome LDF files from TIFF and CALS files Oc Educational Services 76 May 2007 7 DWF DWF options display when you click Options on the Tools menu and under File Processing click DWF Part Grid Processing Servers Description Computers in the network that can process DWF files Clear the check box for each computer that you do not want to process DWF files and select the check box for each computer that you want to process those files Repro Desk divides the work among the selected computers If the ORD Image Processor service is not installed on any computer in the network this list is empty and files are processed on the local computer Note Some versions of Repro Desk do not include the grid processing feature For details contact your Oc representative Automatic Processing Enabled If this check box is selected Repro Desk processes DWF files when they arrive Note Automatic processing does not override settings for individual files For example Repro Desk does not automatically process files that
28. Oce Repro Desk Professional User Manual May 15 2007 Oc Education Services 2007 Oc North America Inc Version 2007 1 All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc North America Inc makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc North America Inc reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Oc Educational Services ii May 2007 Table of Contents I INTRODUCTION A New in Repro Desk Professional Distributed architecture Software licenses New sources of orders and files Flexible forms Printer groups O1 amp D B Screen Components 1 Screen Mockup 2 Pane Locations 3 Standard Console Panes 4 GUI Components C Workflows 1 Scan and archive documents 2 Import print and archive Oc Repro Desk 4 x or 1 x jobs D User groups E Description of Management Tasks F Managing the User Interface Log in Out Procedures Manage panes Manage columns Sort and group lists Adjust the toolbar buttons O1 B D JOB CENTER A Using Job Center to Create and Manage Orders 1
29. On the Tools menu click Options Under Environment click User Management In the list of users click the user whose group membership you want to change Click the Edit button In the Group list click the new group Pe NS Oc Educational Services 48 May 2007 User groups Group Direct Transfer Publisher Operator Manager Owner Description Can use Oc Repro Desk Client Tools to send files and orders directly to Repro Desk by way ofthe Internet For information about direct transfer see the help for Client Tools Can perform basic tasks for managing workflow through Repro Desk such as scan documents submit orders and change document properties Can perform all tasks that the Publisher group can perform and additional workflow management tasks such as print orders delete orders and configure printer groups Can perform all tasks that the Operator group can perform and management and configuration tasks such as create and delete accounts edit work order forms configure notifications and empty the Recycle Bin Can perform all tasks including administrative tasks such as add and remove printers add and remove users and start a complete synchronization of Plan Center and Document Center Note Some versions of Repro Desk do not include the synchronization feature For details contact your Oc representative 3 Change a password You can give a new password to a user if for example the user forget
30. a key phase of a project You can create a new issue as a completely new set of documents or you can create a new issue by duplicating an existing issue and updating some of documents a Create an entirely new issue 1 In the tree pane under Document Center right click the project for which you want to create an issue and click New Issue 2 Inthe New Issue dialog box provide information about the issue b Create an issue by copying another issue 1 In the tree pane under Document Center right click the issue that you want to copy and click Duplicate 2 In the Duplicate Issue dialog box provide information about the new issue Issue dialog box The New Issue dialog box opens when under Document Center in the tree you right click a project and click New Issue Oc Educational Services 34 May 2007 Interface Part Name Description Copy current documents from issue Notes Synchronize with Oc Repro Desk Online Services Description Name for the issue Brief description of the issue Issue if any whose documents you want to include in this issue Comments or additional information about the issue Select this check box if the issue will be synchronized with Plan Center If you select this check box additional check boxes are available Hide Select this check box ifthe issue should be hidden in Plan Center You might want to hide an issue if for example you do not want users to see it until al
31. an add a cover or backing Remove Deletes the selected cover or backing Move Up Moves the selected cover or backing up one position in the list Move Down Moves the selected cover or backing down one position in the list Oc Educational Services 54 May 2007 6 Binding Binding options display when you click Options on the Tools menu and under Environment click Bindings Purpose Bindings are finishing options for small format documents You can configure the list of bindings that display in the Properties pane and can display in work orders You can also change the sequence of the list so the most common or preferred bindings appear at the top Part Description New Opens a dialog box where you can add a binding Remove Deletes the selected binding Move Up Moves the selected binding up one position in the list Move Down Moves the selected binding down one position in the list 7 Delivery Methods Delivery methods options display when you click Options on the Tools menu and under Environment click Delivery Methods Purpose You can configure the list of delivery methods that display in the Properties pane and can display in work orders You can also change the sequence of the list so the most common or preferred methods appear at the top Part Description New Opens a dialog box where you can add a delivery method Remove Deletes the selected method Move Up Moves the selected method up
32. an perform all tasks that the Operator group can perform and management and configuration tasks such as create and delete accounts edit work order forms configure notifications and empty the Recycle Bin Owner Can perform all tasks including administrative tasks such as add and remove printers add and remove users and start a complete synchronization of Plan Center and Document Center Note Some versions of Repro Desk do not include the synchronization feature For details contact your Oc representative E Description of Management Tasks There are two general categories of management or administration tasks in Repro Desk e Configuration tasks which you perform as needed in response to certain events e Maintenance tasks which you perform periodically regardless of specific events that occur Your unique situation dictates which maintenance tasks need to be done daily weekly or at some other interval Oc recommends that you create and follow a comprehensive schedule of maintenance tasks Note The tasks listed under Manage Repro Desk on the Contents tab of this help generally require that you are in the Owner or Manager user group Configuration tasks The following are examples of events that require configuration activity e You hire a new user You must give each new user a Repro Desk user ID and password e You buy a new printer Oc Educational Services 9 May 2007 You must associate the new printer with a lic
33. are displayed in the rows and the job properties are displayed in the columns Each of Job Center folders displays the jobs in the same manner e Grouping allows the user to select a property and group all jobs with the property in common together e Columns can be added and removed to meet the needs of the users using the Add Remove dialog The column order can also be set Columns can be sized to fit the contents e Sorting can be applied to the contents of a column The jobs are then sorted within the grouping Properties Pane The Properties Pane displays the properties and values of the selected Order or Print Set Users with the correct permissions can modify the values of some of the fields either by direct keyboard entry or by selecting from a list of options Fields that cannot be modified by the current user will be grayed out Oc Educational Services 16 May 2007 Read Pane The Read Pane is used to present detailed information to the user about the object selected in the Primary pane The applet node in focus in the Tree Pane controls the applet that is presented in the Read Pane e Tickets Read Pane presents the forms associated with the object in the Ticket Viewer global applet e Document Set Editor For sets the Read pane will display the documents in the Document Set Editor A Using Job Center to Create and Manage Orders By default the tree contains two Job Center folders e Incoming orders submitted t
34. are submitted from Publisher marked Do not process Default Process Method Do not process Monochrome Interpreter Minimum line weight Default dither method Add all pages Repro Desk does not create LDF files Select this option if you want to use the original DWF files Repro Desk creates monochrome LDF files from DWF files Minimum weight for lines Lines with weights of 1 or 2 pixels are often difficult to see especially when drawings are reduced A minimum line weight of 4 or more is usually appropriate Not Dithered means everything geometry and images that is not the paper color stored in the DWF file is rendered black Simple Dither and Error Diffusion result in an LDF file that approximates the colors in the source file with patterns of black and white results of either option vary based on the source data All Black Geometry renders all geometry in black and images are not affected Adds each page of a DWF file as a separate file Oc Educational Services 77 May 2007 8 External processors External preprocessing options display when you click Options on the Tools menu and under File Processing click External Preprocessing Purpose Repro Desk can use other programs to process files before Repro Desk processes those files The programs can be on multiple computers in your network so the work is shared by multiple programs Part External Preprocessing Servers Description Computers on whic
35. ces 70 May 2007 Warn if undersized by this When you select the scale to plot a drawing the drawing may be too small for the selected paper You can choose to be warned when a drawing is undersized by a specified percentage This warning is disabled if Detect paper size is selected in the Options General dialog box Additional Settings Add all layouts Hide AutoCAD Audit drawings before plotting Save audited drawing files 3 Calcomp Include all layouts when a DWG is added to Repro Desk When Repro Desk uses AutoCAD do not show AutoCAD windows Confirm the integrity of DWG files and correct problems before converting the files to LDF This is typically done with DWG files received from others Save the audited drawing files after plotting This option is available only if Audit drawings before plotting is selected CalComp options display when you click Options on the Tools menu and under File Processing click CalComp Part Grid Processing Servers Description Computers in the network that can process CalComp files Clear the check box for each computer that you do not want to process CalComp files and select the check box for each computer that you want to process those files Repro Desk divides the work among the selected computers If the ORD Image Processor service is not installed on any computer in the network this list is empty and files are processed on the local computer Note Some v
36. ck box to send email messages when orders are email received to the users who submit them From Email address shown on the From line of the notification message Subject Subject line of the notification message Message Text of the notification message Attach ticket Ticket to attach to the notification message Oc Educational Services 85 May 2007 l Forms Editor The Forms Editor enables you to control the appearance and contents of work orders and tickets Work orders are completed by users who submit jobs to be printed A work order contains instructions about how to print the files and possibly about how the resulting documents are to be paid for and delivered Tickets are records of information about print jobs Tickets are displayed in Repro Desk and sometimes emailed to customers as part of order confirmation Hard copies are also frequently made for example to attach to prints You can have multiple versions of each work order or ticket but only one of each is used or active at a time You can create a new form from scratch or you can duplicate an existing form and modify the copy 1 Handling Forms a Create an entirely new form You can make multiple versions of each work order and job ticket form and quickly make any version active Create a form 1 In the Forms Editor in the tree pane select the type of form that you want to create On the toolbar click E New form with default settings appears
37. clear the Visible check box for each section that is not to appear J Banner Editor 1 Banners a Create a banner Banners separate sets and jobs A banner can contain information to identify the job or set that it precedes or follows You can create different banners for different printers and for different purposes Create a banner 1 On the Tools menu click Banner Editor 2 On the Banner Editor toolbar click py 3 Locate and select the drawing file that you want to use as a banner 4 In the Banner Editor click the banner and in the Properties pane change properties as desired 5 If you want to include a label in the banner do the following e Click the banner Oc Educational Services 90 May 2007 e On the Banner Editor toolbar click a e Inthe Templates Labels directory locate and select the label e Inthe Banner Editor right click the label and click Toggle Overlay Note Repro Desk uses the sheet name from the drawing file as the name of the banner If there is no sheet name Repro Desk uses the file name b Change a banner You can change the information that appears in a banner Change a banner 1 On the Tools menu click Banner Editor 2 In the list of banners click the one that you want to change 3 In the Properties pane change properties as desired 4 If you want to include a label in the banner do the following e Right click the banner and click Add Label e Locate and select the label c Sel
38. d in LDF files You can override these options for individual files by changing settings in the Properties pane Changes to these values affect drawings that are later added to Repro Desk and not drawings that are already in Repro Desk Part Sheet name Description Revision Author Description Sheet name or Blank if none to store in LDF files Drawing Properties Title extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Description or Blank if none to store in the LDF file when a drawing is processed This is typically the layout description from the DWG file Drawing Properties Subject extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Revision number to store in the LDF file when a drawing is processed Often documents are updated without revision numbers until they are released as revision 0 and later modifications are revision 1 revision 2 and so on Drawing Properties Revision Number extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Author information or Blank if none to store in the LDF file when a drawing is processed Drawing Properties Author extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Oc Educational Services 80 May 2007 3 DWF Files DWF files op
39. d in a special file that is installed on one computer in your network Whenever you install a Repro Desk component the license file is checked to make sure that the installation is permitted If you purchase an upgraded license a new license file replaces the existing file Your license controls how many printers you can use with Repro Desk Suppose the license entitles you to use five printers and you install three printers on computer A and two printers on computer B If you decide to move one printer from computer A to computer B or computer C you must first remove the printer from the Repro Desk configuration on computer A Otherwise your attempt to add the printer at computer B or C will fail because your license does not permit a sixth printer Oc Educational Services 1 May 2007 3 New sources of orders and files Repro Desk Professional offers two new destinations to which users of Client Tools can send orders and files e Drop Box is a location that you can set up at www reprodesk com Any Client Tools user can find and send orders to your public drop box File transfer is by means of a secure and trouble free HTTP method not yet available e Direct Transfer is a private destination available only to customers who get user names and passwords from you 4 Flexible forms You can configure a unique work order form for each source of orders Among configurable aspects of forms are e Which fields appear e Whether each f
40. e Oc PostScript line options Converter Oc PostScript Converter is available with Oc Repro Desk except the Japanese version For more information contact your Oc representative Oc Educational Services 75 May 2007 GhostScript Command line arguments to be used with GhostScript Command line Information about GhostScript is at http www ghostscript com options Resolution Resolution in dots per inch Higher resolution results in a better quality image longer time to process and larger file As a rule your selection should match the resolution of the printer you intend to use 6 TIFF CALS TIFF and CALS options display when you click Options on the Tools menu and under File Processing click TIFF CALS Part Description Grid Computers in the network that can process TIFF and CALS files Processing Clear the check box for each computer that you do not want to process TIFF and CALS files and select the check box for each computer that you want to process those files Repro Desk divides the work among the selected computers Servers If the ORD Image Processor service is not installed on any computer in the network this list is empty and files are processed on the local computer Note Some versions of Repro Desk do not include the grid processing feature For details contact your Oc representative Automatic Processing Enabled When this check box is selected Repro Desk processes TIFF and CA
41. e following ways Type text in the Edit Text box Double click macros in the Macro Options box Format the text For details see the description of the Stamp Editor dialog box Click the Save As button and name the stamp Oc Educational Services 97 May 2007 b Edit a stamp 1 5 On the Tools menu click Stamp Editor 2 Click the Open button 3 4 Do any or all of the following Select the stamp to edit e Change text in the Edit Text box e Add macros from the Macro Options box e Change formatting options Click the Save button 2 Use overlays and stamps You can use stamps as annotations for documents and can remove or edit stamps without changing the document Stamps are embedded in and maintained with print ready LDF files Overlays are documents that you can add as a layer on another document You can use any file format that Repro Desk can process Overlays are embedded in LDF files but do not change the original drawings If an LDF file that is brought into Repro Desk already includes overlays you can extract those overlays to change or delete them a Add an overlay or stamp 1 2 In Document Set Editor right click the drawing to which you want to add an overlay or stamp and click Add Stamp Overlay In the Select File s dialog box click the overlay or stamp you want to use and click the Open button The overlay or stamp appears indented beneath the drawing or drawings you
42. e primary management level of Document Center To manage the archive you must add projects and remove outdated projects a Create an entirely new project 1 In the tree pane right click Document Center or the folder where you want to create a project and click New Project 2 In the New Project dialog box enter descriptive information about the project 3 If you want to provide contact information for members of the team responsible for the project click the Members button For each member click the New button and enter the information 4 If you want to define disciplines for use in the project click the Disciplines button b Create a project by copying another project 1 In the tree pane under Document Center right click the project that you want to copy and click Duplicate Oc Educational Services 33 May 2007 2 In the Duplicate Project dialog box provide information about the new project 3 If you want to provide contact information for members of the team responsible for the project click the Members button For each member click the New button and enter the information 4 If you want to define disciplines for use in the project click the Disciplines button c Delete a project 1 In the tree pane under Document Center right click the project and click Delete 2 To permanently remove the project from Repro Desk empty the Recycle Bin 4 Work with Issues An issue is a set of documents that represents
43. easonal messages special prices new services or other information Configure a logo for a ticket 1 In the Forms Editor in the tree pane select the form 2 Inthe middle pane under Appearance click Logo Image 3 In the Properties pane click the E button to the right of Logo Image 4 Find and select the file that contains the logo and click the Open button The logo must be 234 pixels wide and 60 pixels high i Configure colors for a form You can configure the colors on a form for example to match the colors of the company logo Configure colors for a form 1 In the Forms Editor in the tree pane select the form 2 In the middle pane under Appearance click Color Set 3 In the Properties pane do one or both of the following to set colors e Inthe Theme list click one of the predefined color sets e Click a background border or highlight color to change and either edit the RGB value or click the arrow to the right of the color and click a new color Note In some versions of Repro Desk if you change the colors for a Plan Center work order form and make it active Repro Desk applies the changes to your entire plan room For details contact your Oc representative 2 Handling Work Orders a Configure each field on a work order You can configure each work order to make sure that the information that users enter meets your needs Oc Educational Services 88 May 2007 Configure each field on a work order 1
44. ect banners for a printer You can select banners to be printed before or after print sets or jobs For Oc 9800 series TDS series TCS series and Repro Desk TIFF devices you can select banners to be printed before or after print sets For Oc 9800 series and Repro Desk TIFF devices you can also select banners to be printed before or after print jobs Select banners for a printer 1 In the tree pane click the printer 2 In the Properties pane click the type of banner you want to configure e Before Job Banner prints before the entire job In general this banner is appropriate for printers that eject output with the printed side down e After Job Banner prints after the entire job In general this banner is appropriate for printers that eject output with the printed side up e Before Set Banner prints before each individual print set In general this banner is appropriate for printers that eject output with the printed side down e After Set Banner prints after each individual print set In general this banner is appropriate for printers that eject output with the printed side up 3 In the list beside the type of banner click the desired banner Banner names are the sheet names or file names of the drawings that were used to create the banners Oc Educational Services 91 May 2007 2 Labels Label Editor The Label Editor enables you to include in banners information that varies depending on factors at print time Label Editor
45. ect the check box for each computer that you want to process those files Repro Desk divides the work among the selected computers If the ORD Image Processor service is not installed on any computer in the network this list is empty and files are processed on the local computer Note Some versions of Repro Desk do not include the grid processing feature For details contact your Oc representative Automatic Processing Enabled If this check box is selected Repro Desk processes AutoCAD files when they arrive Note Automatic processing does not override settings for individual files For example Repro Desk does not automatically process files that are submitted from Publisher marked Do not process Default Process Method Do not process Repro Desk does not create LDF files select this option if you want to use the original AutoCAD files Monochrome Repro Desk creates monochrome LDF files from AutoCAD files Use Plot Styles or Pen Sets Use plot styles Use plot style tables to control pen settings by default Use pen sets by Use pen set files to control pen settings default Size Warnings Warn if When you select the scale to plot a drawing the drawing may be too oversized by this large for the selected paper You can choose to be warned when a drawing is oversized by a specified percentage This warning is disabled if Detect paper size is selected in the Options General dialog box Oc Educational Servi
46. ense and add the printer to at least one printer group e A customer asks you to scan a set of drawings and set up a document archive You must create an appropriate folder structure in Document Center Maintenance tasks The following are examples of periodic maintenance tasks e Delete old orders from Job Center Delete old print requests from Print Center Delete old scan sets from Scan Center Delete old information orders and even customers from Document Center Empty the Recycle Bin Archive old records Purge archived records F Managing the User Interface 1 Log in Out Procedures When you start Repro Desk you can see information about everything in the system However to change anything you must log in The changes that you are allowed to make depend on your group membership a Login 1 On the toolbar click z0 2 In the Password box type your Repro Desk password b Log out As you walk away from the Repro Desk console you should log out so other users can log in and perform actions allowed by their group memberships Log out 1 On the toolbar click fa 2 Manage panes The item that you select in the tree pane at the left side of the console window determines which other panes display You can move float hide and auto hide most panes and you can make tabbed groups of panes Your arrangement of panes can vary among Repro Desk centers For example in Job Center the Document Set Editor might be a floating
47. equence Note If you then drag or sort to change the displayed sequence again you can restore the print sequence from step 2 by clicking the Print Sequence column header 6 Prevent a document from being printed It is not always necessary to print a complete document set You can prevent individual documents from being printed 1 Open the document set 2 In Document Set Editor click the document that is not to print 3 In the Properties pane change the value of the Enabled property to No 7 Export a document 1 You can export documents from Repro Desk to be used in other applications LDF files are saved as Group IV TIFF files and other file types are saved in their original file formats Open the document set that contains the document In Document Set Editor right click the document and click Export Files Locate and select the directory where you want the exported document to be stored EON 8 Delete a document from a set You can delete a document that no longer needs to be in a document set This action removes the file from the list but does not delete the file from disk 1 Open the document set 2 In Document Set Editor click the document that you want to delete 3 On the Repro Desk toolbar click 9 Delete a document set 1 You can delete a document set that is no longer needed This action moves the document set to the Recycle Bin 2 In the tree pane click the container of the document set 3 In
48. er group has all capabilities required by a request in Print Center No printer group has all capabilities required by a request in Print Center More than one printer group has all capabilities required by a request in Print Center Then Repro Desk routes the request to that printer group The request stays at the top node for manual treatment Repro Desk routes the request to the printer group that has the shortest estimated time to complete the order Note To prevent Repro Desk from routing requests from the top node of Print Center to printer groups you must prevent the arrival of print requests at the top node of Print Center Turn off the Auto move to Print Center option on the Options Job Center Job Automation dialog box b Printer group When a print request arrives at a printer group Repro Desk determines which printer or printers to use for each document based on the following criteria e File formats supported e Media supported e Folding capabilities When Exactly one printer has all required capabilities No printer has all required capabilities More than one printer has all required capabilities 2 Pause and resume printing Then Repro Desk routes the request to that printer Repro Desk does not allow you to move the request to the printer group Repro Desk routes the request based on the Load Balancing property configured for the printer group Parallel use all printers to print an eq
49. ersions of Repro Desk do not include the grid processing feature For details contact your Oc representative Automatic Processing Enabled If this check box is selected Repro Desk processes CalComp files when they arrive Note Automatic processing does not override settings for individual files For example Repro Desk does not automatically process files that are submitted from Publisher marked Do not process Oc Educational Services 71 May 2007 Default Process Method Do not process Repro Desk does not create LDF files Select this option if you want to use the original CalComp files Monochrome Repro Desk creates monochrome LDF files from CalComp files Default Resolution 2032 dpi Resolution to use by default with CalComp drawings 1016 dpi 400 dpi Other Interpreter Software that Repro Desk uses to prepare CalComp files The Oc Repro Desk interpreter e Usually produces smaller files than the Oc Power Logic interpreter e Usually produces better results when a drawing is scaled e Enables later changes of the pen set table To see the effects of the different dither patterns available with the two interpreters and other aesthetic differences some users choose to try both interpreters and preview the results If you select Oc Power Logic you cannot change pen settings because CalComp files interpreted with Oc Power Logic do not use pen settings However you do have additional options e Dithe
50. ets contain details about print jobs There are three kinds of tickets 1 Order ticket a summary of the information that is required to prepare an invoice 2 Delivery ticket a summary of delivery instructions and items to be delivered 3 Transmittal ticket detailed print instructions that enable a user to verify the output a Print tickets 1 In the tree pane click the location of the job or jobs for which you want to print tickets This location can be 2 A folder under Job Center Print Center 3 In the Job Tickets pane do one of the following e Locate and select the job or jobs for which you want to print tickets and click the Print button e Click the Print All button 5 Auto Routing The auto routing functionality of Print Center allows for the application of certain criteria to incoming orders to better utilize available resources within the selected printer group Oc Educational Services 31 May 2007 a Job Splitting After the printer group has been determined an evaluation is required to determine the printer s that are to be used The following criteria are used e file formats supported by the printers e media e folding The above is based on the capabilities of the printers If the above requirements cannot be fulfilled by the printer or printer group then the submission is denied Individual sets will not be split 6 Load Balancing Load balancing occurs within a printer group when more than one
51. ext Produces solid characters rather than outlines Oc Educational Services 92 May 2007 Oc Educational Services 93 May 2007 Label Editor Position Tab The Position tab enables you to set the default location of a label on a banner Interface Part Initial Placement Horizontal Vertical Rotation Preview Open Save As Saye Close a Create a label Description Click one of the nine places to put the label You can then adjust the position of the label using the Horizontal and Vertical boxes Distance to move the label horizontally relative to the position set by Initial Placement The Preview box shows your changes Distance to move the label vertically relative to the position set by Initial Placement The Preview box shows your changes Degrees by which to rotate each letter Typically you adjust this character rotation together with the baseline rotation on the Content tab Displays an approximation of the location of the label Opens a label Saves the open label with a new name Saves the open label Closes the Label Editor A label adds information to a banner or to all sheets in a print set Create a label 1 On the Tools menu click Banner Editor 2 On the Banner Editor toolbar click aa 3 Design the label 4 Click the Save button and name the label Oc Educational Services 94 May 2007 b Change a label You can add remove and format label information
52. gure custom media names 1 2 3 On the Tools menu click Options Under Environment click Media Change the list of custom media names in any or all of the following ways e Click the New button and type a custom media name e Click a custom media name in the list click the Edit button and change the name e Click a custom media name in the list and click the Remove button to delete the name from the list In the list of custom media names click the name that you want to associate with media names from print device enablers PDEs In the Media list for one or more devices click the media type to associate with the custom name To have the custom name displayed on work order forms use the Forms Editor Under Print Instructions click Media and in the Properties pane change the value of the custom name to On b Configure virtual media for a device 1 Se oN In the tree pane under Print Center click the device for which you want to configure virtual media In the Media Configuration pane click New and add a virtual media name In the Media Configuration pane click the virtual media name Load the special media into the device In the list that appears click the source such as tray or roll number that contains the special media c Print on virtual media 1 2 3 Configure a virtual media type for a device as described above Load the special media into the device In the Media Configuration pane click
53. h the ORD Image Processing service is installed If the service is installed on no computers this list contains only the local computer Click the computer for which you want to configure external preprocessors External preprocessors already configured for that computer appear in the External Preprocessing Commands list External Preprocessing Commands File Format Command Line Output Directory New Edit Remove File type or file name extension associated with a specific preprocessor If you configure an external preprocessor for files that Repro Desk is by default set up to process such as DWF HPGL HPGL2 or PostScript PDF Repro Desk uses the external preprocessor for those files Command that Repro Desk executes to submit files for preprocessing Directory for preprocessing output Opens a dialog box to add an external preprocessing command Opens a dialog box to change the selected external preprocessing command Deletes the selected external preprocessing command Oc Educational Services 78 May 2007 Configure Sheet Details 1 Sheet Details DWG files options display when you click Options on the Tools menu and under Sheet Details click DWG Files Purpose Sheet details options determine the default information to be stored in LDF files You can override these options for individual files by changing settings in the Properties pane Changes to these values affect drawings that are later added to Re
54. he desired location d Close one or more panes A closed pane is completely out of view To close a pane do of the following ax a e Inthe title bar at the top of the pane click You can quickly close all panes except the primary pane if any for the selection in the tree e On the View menu point to Panes and click Close All When a pane is closed you can open it again e On the View menu point to Panes and click the name of the pane Oc Educational Services 11 May 2007 e Auto hide a pane A pane can be hidden automatically when it is not in use A tab for the pane appears at the edge of the console window and the pane appears again when you pause the mouse pointer over the tab To turn on this feature for a pane do the following ax a e Inthe title bar at the top of the pane click To cancel auto hide for a pane display the pane and do the following a e Inthe title bar at the top of the pane click f Return closed panes to previous positions and sizes You can easily return closed panes to the locations and sizes they had when you closed them e On the View menu point to Panes and click Show All g Return all panes to default positions and sizes You can easily return the panes for the selection in the tree to their original locations and sizes e On the View menu point to Panes and click Reset Layout 3 Manage columns In most Repro Desk windows and panes you can choose which columns appear a
55. i x E d oc print Local Folders Tracking ID Date Time Due Printed Req File Type Order 12 200409 000007 1 9 15 2004 2 30 07 PM E ob Center Set 12 2000409 000007 1 1 9 15 2004 5 00 PM Set 12 2000409 000007 1 2 9 16 2004 10 00 AM Set 12 2000409 000007 1 3 9 15 2004 5 00 PM Set 12 2000409 000007 1 4 9 15 2004 10 00 AM joni amp 9 Williams amp Assoc pg order 12 200409 000010 1 9 15 2004 2 45 23 PM _ ibe Semea Sf Wil Call amp order 12 200409 000012 1 9 15 2004 2 57 12 PM aed 12s Mast Li completed HOrder 12 200409 000013 1 9 15 2004 2 58 45 PM ler 12 200409 000014 1 9 15 2004 2 59 50 PM Shootout ischmoe shooto 602 555 1212 Bill To amp 4 Production 2 amp Payment eDocument Center amp LE XYZ Architects amp 22 Creek Bend Apts Company Bob Brown Cons a Foxwood Apts Name Bob Brown Deliver To a Contact Abacus Const GC Construction Address 1234 Elm St oa FEN Email 602 555 2424 amp Preliminary bbrown abacus 50 Comple ue 9 1592004 5 00 Reference N Westside Mall We Scan Center W TDS800 1 amp Jag TDS800 1 F Location Center Store 2 Store 3 Dang Ockey Pret Set By Billing Ticket Order ID 12 20040 07 1 EMail Address shectoulifsheotoul com O ft Pare ticker PitATitets Default Pane Contents Tree Pane The applet adds Job Center as a node at the top level of the tree Three default folders are added below the Job Cen
56. ices 58 May 2007 12 Email Email options display when you click Options on the Tools menu and under Environment click Email Purpose You can configure Repro Desk to send email notifications under various circumstances You use email options settings to indicate the email server that Repro Desk uses Part Email Method SMTP Server Port Use SSL Sender Authentication Description Name or IP address of the SMTP server through which Repro Desk will send email To use Microsoft Exchange Server for this purpose you must make sure that SMTP relay is enabled in Exchange Server Port number to use on the SMTP server This is usually 25 Select this check box if you want data sent to the mail server to be encrypted for greater security Name to appear as the sender of email sent to Repro Desk users Use Select this check box if the mail server requires users to be Authentication authenticated User name Name of the user account on the mail server Password Password for the user account Send a Test Opens a dialog box where you provide an email address to which Email Repro Desk immediately sends a test message Oc Educational Services 59 May 2007 13 User Management User management options display when you click Options on the Tools menu and under Environment click User Management Part Description New Opens a dialog box where you can add a Repro Desk user Edit Opens a dialog box where you can change
57. ield must be completed e The default value if any for each field Similarly you can configure a unique job ticket for each of various uses 5 Printer groups You can combine printers into groups to create entities with the capabilities of all included printers For example you can create a group that contains a wide format black and white printer and wide format color printer and a small format printer If you send a job to this group Repro Desk Professional will automatically print all files on appropriate printers Oc Educational Services 2 May 2007 B Screen Components 1 Screen Mockup Layout Repro Desk Properties Pane Tree Pane Primary Pane Read Pane 2 Pane Locations The primary panes are in fixed locations and cannot be relocated or replaced Primary panes can be resized and can share a location with an optional pane Optional panes can only be moved to locations within the console borders Locations within the console panes are associated with each applet and are maintained between applet sessions Folders within applets maintain the same windows arrangement Optional Panes can be undocked and placed anywhere on the desktop They are still managed by the shell a Shared Location When more than one pane shares a location the panes share common components such as the title bar borders and status bar The information for the pane in focus will be displayed i
58. in the tree pane Right click the new form and click Rename Type a name for the new form IRN b Create a form by copying another form Instead of creating an entirely new form you can make a copy of a form and make changes to the copy This method is particularly useful when you want a version that varies only slightly from an existing version Copy a form 1 In the Forms Editor in the tree pane select the form that you want to copy On the toolbar click D The copy appears in the tree pane Right click the copy and click Rename Type a name for the new form HE c Delete a form You can delete a version of a form if you no longer need it Oc Educational Services 86 May 2007 Delete a form 1 In the Forms Editor in the tree pane select the form 2 On the toolbar click x Note You cannot delete an active form or a default form d Preview and print a form You can see a preview of a work order or job ticket to confirm that it will appear as you expect Preview and print a form 1 In the Forms Editor in the tree pane select the form 2 Make any desired changes a click the Apply button D 3 On the toolbar click A preview window opens The preview of a work order includes the buttons that users will see but those buttons do not function 4 To print the preview of a work order press CTRL P To print the preview of a job ticket click the Print button e Make a form active You can have m
59. ing folder of Job Center Delete an item 1 Select the item in the tree pane the Incoming folder the Document Set Editor or elsewhere 2 On the toolbar click IX Oc Educational Services 100 May 2007 b Restore a deleted item When you delete certain items Repro Desk moves them to the Recycle Bin and you can later restore those items return them to the location from which you deleted them Restrictions Repro Desk does not permit you to restore certain items including the following e Items such as a job in Print Center that you can easily create again e Anything whose container or parent object no longer exists as in the example below Step Action What appears in the Recycle Bin 1 Delete all documents from a folder in The deleted documents Document Center 2 Delete the empty folder from Document The deleted folder ES Note The deleted documents no longer appear in the Recycle Bin and you cannot restore them because Document Center no longer has a container to restore them to 3 Restore the folder The documents Note The deleted documents again appear in the Recycle Bin and you can restore them because Document Center has a container to restore them to Restore a deleted item 1 In the tree pane click Recycle Bin 2 Inthe list of deleted items right click the item and click Restore Oc Educational Services 101 May 2007 ADDENDUM A Hardware 1 Minimum Hardware Requirements For typica
60. ional Services 99 May 2007 2 Do either of the following e To edit an overlay click it and in the Document Set Editor or the Properties pane change properties e To delete an overlay click it and on the toolbar click x L Reports For information about activity in Repro Desk you can produce a variety of reports e System Activity Report Summary of orders printed within a specified date range e Folder Summary Report Type contents size and other information about a folder e Project Details Report History status contents and other information about a project 1 Produce reports 1 For a Folder Summary Report or Project Details Report in the tree pane click the folder or project 2 On the Tools menu point to Reports and click the type of report desired 3 Do any or all of the following e Read the report e Click Save to save the report in a comma separated value CSV file e You can later open the report in a spreadsheet program or other application that can read the CSV format 2 Manage Recycle Bin a Delete an item You can delete many items from Repro Desk when they are no longer needed Restrictions Some items have special mechanisms for deletion For example you cannot use the tree pane to delete a printer from a printer group because you manage printer groups from an Options dialog box In addition Repro Desk does not permit you to delete by any mechanism some required components such as the Incom
61. ironment Defaults dialog box Height of the folded output You can change the unit of measure on the Options Environment Defaults dialog box Size of the binding edge You can change the unit of measure on the Options Environment Defaults dialog box Oc Educational Services 57 May 2007 11 Paper Sizes Paper sizes options display when you click Options on the Tools menu and under Environment click Paper Sizes Purpose You can configure the list of paper sizes that display in the Properties pane and can display in work orders You can also change the sequence of the list so the most common or preferred sizes appear at the top Part Description Standard Standard paper sizes that correspond to the selected ISO A ISO B Sizes ANSI and Arch check boxes The Standard Sizes list and Custom Sizes list set the paper sizes that are available on the Paper Settings tab and in the Properties pane ISO A ISO B Select check boxes to include paper sizes in the Standard Sizes list ANSI and Arch Custom Sizes New Edit Remove Paper sizes that you define The Custom Sizes list and the Standard Sizes list specify the paper sizes that are available to Publisher Opens the Custom Paper Size dialog box where you can define a paper size Opens the Custom Paper Size dialog box where you can change the selected paper size Removes the selected paper size from the Custom Sizes list Oc Educational Serv
62. ist Oc Educational Services 56 May 2007 10 Finishing Finishing options display when you click Options on the Tools menu and under Environment click Finishing Purpose The box at the top lists finishing options for large format documents Items in the list display in the Properties pane and can display in work orders You can add change and remove options and change the sequence of the list Typically you want the most common or preferred options to appear at the top Part New Remove Move Up Move Down Folding enabled Fold Options None Punch Reinforce First Fold Exit Fold Size Width Height Binding edge Description Opens a dialog box where you can name a new finishing option Deletes the selected collection Moves the selected collection up one position in the list Moves the selected collection down one position in the list Select this check box to include folding instructions in or clear this check box to remove folding instructions from the finishing option selected in the list No additional finishing Output is punched This option is ignored if punching is not enabled on the device itself A reinforcement strip is added to the output This option is ignored if reinforcement is not enabled on the device itself Output is folded in one direction only and then delivered into the first fold tray Width of the folded output You can change the unit of measure on the Options Env
63. l documents are included Can zoom Select this check box to allow Plan Center users to zoom in on plans Can preview specifications Select this check box to allow Plan Center users to see the contents of specifications rather than simply icons that represent the specifications Copy user permissions If this issue is a copy of a Plan Center issue select this check box to copy the Plan Center user permissions 5 Work with Addendums An addendum contains updated documents only and refers to an existing issue The documents in the addendum along with the documents in the original issue that are not replaced by the addendum make up a complete set Creating addenda makes it easy for users to see which documents have changed from one issue to the next a Create an addendum 1 e D In the tree pane under Document Center click the project of which the addendum will be a part Oc Educational Services In the pane that contains a list of issues click the issue for which you want to create an addendum Make sure that in the Properties pane the issue has a Released date Right click the issue and click New Addendum In the New Addendum dialog box provide information about the addendum 35 May 2007 b Delete an issue or addendum 1 In the tree pane under Document Center right click the issue or addendum and click Delete 2 To permanently remove the issue or addendum from Repro Desk empty the Recycle Bin New
64. l software installations the minimum hardware requirements are as follows System Services Workstation 2 4 GHz P4 or equivalent 1 GB RAM 40 Gb Drive for OS and applications 80 Gb Drive for data storage 10 100 CD ROM Tape Backup Operation System Windows XP Pro SP2 Print Services Workstation 2 0 GHz P4 or equivalent 512 MB RAM 40 Gb Drive 10 100 CD ROM Operation Systems Windows 2000 Pro SP4 Windows 2000 Server SP4 Windows XP Pro SP2 Console Workstation 1 6 GHz P4 or equivalent 256 Mb RAM 80 Gb Drive 10 100 CD ROM Operation Systems Windows 2000 Pro SP4 Oc Educational Services 102 May 2007 2 Recommended Network Requirements Network infrastructure 100 BaseT Switched routers Cat5 cabling Software Windows NT Networking Windows Domain 3 Minimum Network Requirements Network Infrastructure 100 BaseT switch dedicated to Oc Repro Desk Cat5 cabling 256K DSL 128 ISDN Internet connection if necessary Windows Networking Windows Workgroup B Services 1 Description Oc Repro Desk Pro uses a number of services to manage critical system tasks The Services section covers the following topics e ORD System e ORD Imaging Device a Overview Service Name Description ORD System Manages all system services for Oc Repro Desk ORD Imaging Device Manages system printing and scanning 2 ORD System This service manages all database messages and events i
65. lan room for which you can set options from this installation of Repro Desk Drop Box Online Drop Box Name of the drop box for which you can set options from this installation of Repro Desk Send Receive Frequency with which Repro Desk checks for plan room Schedule changes and drop box orders Plan Room Appearance Note If you change the colors of your plan room Repro Desk also applies the changes to the active Plan Center work order However you will not see those changes in the Forms Editor because the Forms Editor does not display the actual active form Theme A set of coordinated colors for graphic elements of your plan room Background Light Colors that you can set for specific elements Background Medium Border Color Highlight Light Highlight Medium Set logo Opens a dialog box where you can locate and select a 234 by 60 image file to use as your plan room logo Preview Opens a window that shows how the plan room will appear with the selected colors Oc Educational Services 67 May 2007 Configure File Processing 1 Introduction File Processing options allow the configuration of multiple computers to prepare incoming files for printing a Enable automatic processing Repro Desk can automatically process all files of a given type when they arrive in the Incoming folder 1 Onthe Tools menu click Options 2 Under File Processing click the file type for which you want to enable automatic processing 3 U
66. lowing components are always visible in the Repro Desk console window e Menus The File Edit View Tools and Help menus provide access to all major Repro Desk functions e Toolbar Toolbar buttons provide access to frequently used functions e Tree pane The tree pane provides a hierarchical view of Repro Desk work centers and their contents The item that you select in the tree pane determines which other panes display 2 Changeable components Each of the following major components is visible only when you make certain selections in the tree pane e Job Center Job Center monitors incoming print orders Job Center can route orders automatically according to rules that you set up and enables an operator to route and manage from one workstation all orders in even a very large shop e Print Center Print Center provides centralized print management Print Center provides status updates for all orders that are processed and enables an operator to cancel redirect reprint and modify orders e Scan Center Scan Center provides central management of scanners and the ability to index catalog and publish scanned images e Document Center Document Center enables users to archive and then search for and retrieve jobs and documents Document Center can be synchronized with Plan Center so that all documents and document sets are always up to date Oc Educational Services 40 May 2007 You can arrange the panes in several
67. mately equal a Add a printer group 1 On the Tools menu click Options 2 Under Print Center click Printer Groups 3 Click the New button 4 Type aname for the new group b Add a printer to a printer group On the Tools menu click Options Under Print Center click Printer Groups In the Printer Groups list click the group to which you want to add a printer Under Printers click the Add button Click the printer that you want to add GR o Oc Educational Services 43 May 2007 Remove a printer from a printer group 1 2 3 4 On the Tools menu click Options Under Print Center click Printer Groups In the Printer Groups list click the group from which you want to remove a printer Under Printers click the printer you want to remove and click the Remove button Remove a printer group 1 On the Tools menu click Options 2 Under Print Center click Printer Groups 3 4 Click the Remove button In the Printer Groups list click the group that you want to remove 3 Configure Folding The following are basic steps for configuring whether and how printed output is folded Enable folding If you ever fold printed output you must enable folding in Repro Desk Configure finishing options If you fold certain ways repeatedly you can configure named collections of folding options For example perhaps one customer requires a special fold that you achieve by ejecting the paper after the first f
68. n Select the check box for each user who will receive notifications If Use quiet time is selected From and To identify a period during which no notifications are sent Select the check box for each piece of information that notifications will include When new orders arrive causes notifications to be sent when new orders arrive from outside Repro Desk No notification is sent when you create a new order in Repro Desk Oc Educational Services 84 May 2007 3 Print Center Notification Print Center notification options display when you click Options on the Tools menu and under Notification click Print Center Purpose You can configure Repro Desk to alert selected users when certain events occur in Print Center Part Description Recipients Select the check box for each user who will receive notifications Quiet If Use quiet time is selected From and To identify a period during which Time no notifications are sent Options When notifications are to be sent When paper runs out causes notifications to be sent when a printer runs out of paper When a printer s Ready status changes causes notifications to be sent when the status of a printer changes When a job fails causes notifications to be sent when a print job fails 4 Customer Notification Customer notification options display when you click Options on the Tools menu and under Notification click Customer Part Description Send notification Select this che
69. n order to update the entire application and graphical user interface 3 ORD Imaging Device This service manages all system printing and scanning interfaces Oc Educational Services 103 May 2007 Oc North America Inc Printing for Professionals For Oc information 2007 Oc North America Inc Illustrations and specifications do not necessarily apply to the standard version of and services visit us at machines in all local markets Technical specifications subject to change without prior notice All product names www oc com mentioned in this document are claimed a trademark or registered trademark of their respective owners Oc Educational Services May 2007
70. n the common component Oc Educational Services 3 May 2007 When multiple panes share a location tabs are provided indicating all of the active panes sharing the location The tabs allow the user to switch tabs to view a specific applet Shared pane settings are maintained between applet sessions 3 Standard Console Panes a Tree Pane The tree pane is used to present the applets and each applet s associated branches Each primary applet adds a node to the tree at the top level The number of branches and the ability to expand and collapse the branches is determined by the primary applet Each applet displays the contents of the branches of the tree in a manner appropriate for that applet The table below defines how the branches of the different applets align Job Print Document Scan Location Center Center Center Center Center Tree Folders Printer Folders Scanners Locations Groups Projects Printers Issues Primary Orders Print Folders Issues Job List Pane Print Sets Queues Projects Issues Document Document Document Document Document N A Set Editor List List List List Viewer Tickets Tickets Tickets Tickets Tickets b Primary Pane The primary pane provides detailed information for the object selected in the tree pane Each applet provides options for displaying objects in the primary pane The first object associated with the branch selected in the tree is highlighted by default
71. nd change the widths and positions of columns For access to the relevant functions right click a column heading Or to change the sequence of the columns drag a column heading to the desired position Oc Educational Services 12 May 2007 a Commands Command Description Resize This Column Makes the column on which you right clicked wide enough to show the entire colurnn heading and all information in the colurnn Remove This Column Hides the column on which you right clicked To show the column again use the Colurnn Chooser Resize All Columns Makes all displayed columns just wide enough to show the entire column headings and all information in the columns Column Chooser Opens the Column Chooser dialog box where you can choose to show columns that are currently not shown Gridlines Shows lines between columns and between rows b Column Chooser You use the Column Chooser to add columns to most Repro Desk displays Available columns can include e Columns that are shown by default but that you have removed e Columns that are not shown by default To add a column drag a column header from the Column Chooser dialog box to the desired position in the header row 4 Sort and group lists You can sort most lists in Repro Desk In Job Center folders orders are shown in groups You can change how orders are grouped and you can sort within those groups a Sort lists e Click the column heading that you want to sort by
72. nder Automatic Processing select the Enabled check box b Configure shared processing You can configure Repro Desk to divide the processing of documents the creation of LDF files among multiple computers Note Some versions of Repro Desk do not include this feature For details contact your Oc representative 1 On the Tools menu click Options 2 Under File Processing click the type of file for which you want to configure shared processing 3 Under Grid Processing Servers clear the check box for each computer that you do not want to process the files and select the check box for each computer that you want to process the files If the ORD Image Processor service is not installed on any computer in the network the Grid Processing Servers list is empty and files are processed on the local computer only Oc Educational Services 68 May 2007 c Configure a preprocessor Repro Desk supports many common file formats However if you have files in a format that Repro Desk does not support or if you need files to be treated in a special way you can configure an external program to preprocess your files For example you might have a favorite utility for interpreting HPGL files You can configure Repro Desk so that when you add HPGL files Repro Desk starts the utility and gives the utility your files Repro Desk then creates LDF files from the output of the utility 1 On the Tools menu click Options 2 Under File Pr
73. nder the LDF file 2 Do either of the following e To edit an overlay click it and in the Document Set Editor or the Properties pane change properties x e To delete an overlay click it and on the toolbar click x 16 Process documents Documents are processed to create print ready images Processing components evaluate the original files and apply properties Stamps and overlays if present are processed and included in the print ready images Repro Desk can automatically process all files of a given type when they arrive in the Incoming folder Or you can turn off this feature and process documents manually a Process documents automatically 1 Open the options page for the type of document For example the options page for TIFF files is Options File Processing TIFF CALS and the options page for external preprocessors that you configure is Options File Processing External Preprocessors 2 Under Automatic Processing select the Enabled check box b Process documents manually 1 Open the set that contains the documents 2 In Document Set Editor select the documents to process 3 On the toolbar click EN Oc Educational Services 24 May 2007 17 Unprocess and reprocess a document If Repro Desk processes a file and has no record of subsequent changes it does not process the file again Suppose you process a DWG file and then use AutoCAD to change the file To make the LDF file reflect the changes you
74. not process Repro Desk does not create LDF files Select this option if you want to use the original HPGL and HPGL2 files Monochrome Repro Desk creates monochrome LDF files from HPGL and HPGL2 files Default Resolution 2032 dpi Resolution to use by default with HPGL and HPGL2 drawings 1016 dpi 400 dpi Other Oc Educational Services 73 May 2007 Interpreter Software that Repro Desk uses to prepare HPGL and HPGL2 files The Oc Repro Desk interpreter Usually produces smaller files than the Oc Power Logic interpreter Usually produces better results when a drawing is scaled Enables later changes of the pen set table To see the effects of the different dither patterns available with the two interpreters and other aesthetic differences some users choose to try both interpreters and preview the results If you select Oc Power Logic you cannot change pen settings because HPGL and HPGL2 files interpreted with Oc Power Logic do not use pen settings However you do have additional options Dither method is how Repro Desk approximates the colors in the source file with patterns of black and white Minimum line weight is the minimum weight for lines Lines with weights of 1 or 2 pixels are often difficult to see especially when drawings are reduced A minimum line weight of 4 or more is usually appropriate Oc Educational Services 74 May 2007 5 Postscript PDF PostScript and PDF options display when you click Option
75. ns for individual files by changing settings in the Properties pane Changes to these values affect drawings that are later added to Repro Desk and not drawings that are already in Repro Desk Part Description Sheet Sheet name or Blank if none you want to store in the LDF file when a name drawing is processed Description Description or Blank if none you want to store in the LDF file when a drawing is processed Revision Revision number you want to store in the LDF file when a drawing is processed Author Author information or Blank if none you want to store in the LDF file when a drawing is processed Oc Educational Services 82 May 2007 Configure Notifications 1 Alerts Alerts options display when you click Options on the Tools menu and under Notification click Alerts Purpose You can configure Repro Desk to alert selected users when certain events occur You select the notification methods here and select the events on the dialog boxes for Job Center options and Print Center options Note In addition to any notification methods selected here users whose check boxes are selected in the dialog boxes for Job Center options or Print Center options will be notified of the selected events by email Part Description Flash title Causes the title bar at the top of the Repro Desk window to flash when bar you receive a notification Display Displays a message when you receive a notification You can adjust the
76. nts to a set You can add files to a document set from local sources Added documents appear at the end of the list and you can then move documents within the list to create the correct print sequence a Add individual documents 1 Open the document set 2 If you are adding documents to an issue or addendum in Document Center on the Document Set Editor toolbar in the list of disciplines for the project click the desired discipline 3 On the Document Set Editor toolbar click a 4 Locate and select the documents to add 4 Import a JOB file 1 Open the document set in Job Center or simply select Job Center or a Job Center folder in the tree pane 2 On the File menu click Import Note The Import command is available only a monitored folder has been configured 3 Locate and select the job file to add Note The job file and the files that it refers to must be in the same directory 5 Change Set the print sequence The sequence in which documents are listed in a document set is the sequence in which they are to appear in the printed set If the sequence of the list is incorrect you can move files to correct it 1 Open the document set Oc Educational Services 19 May 2007 2 Do one or both of the following to change the displayed sequence e Click a column header to sort documents by that column e Drag one or more documents to a new location in the sequence 3 Right click any document and click Set Print S
77. o be printed e Completed orders for which all requested copies have been printed You can create additional folders including folders within folders to organize orders For example you might have within the Completed folder a separate folder for each customer with a recently completed order 1 Create a folder 1 In the tree pane right click Job Center or the Job Center folder where you want to create a folder 2 Click New Folder 3 In the Create New Job Folder dialog box type a name for the new folder 2 Delete a folder 1 In the tree pane right click the folder 2 Click Delete Oc Educational Services 17 May 2007 B Handling Document Sets You use document sets to manage the preparation of documents to be printed or published document set consists of a list of files and their properties such as the properties that specify how the files are to be put onto paper You create a document sets when it is necessary to work with files from local sources You can create a document set as an order in Job Center an issue or addendum in Document Center or a scan set in Scan Center For information about creating issues addenda and scan sets see Create and delete issues and addenda and Scan documents 1 Create an order 1 In the tree pane click the Job Center folder where you want to create an order 2 On the File menu point to New and click New Order The dialog box that opens is a version of the Doc
78. ocessing click External Preprocessing Part Description External Computers on which the ORD Image Processing service is Preprocessing installed If the service is installed on no computers this list Servers contains only the local computer Click the computer for which you want to configure external preprocessors External preprocessors already configured for that computer appear in the External Preprocessing Commands list External Preprocessing Commands File Format File type or file name extension associated with a specific preprocessor If you configure an external preprocessor for files that Repro Desk is by default set up to process such as DWF HPGL HPGL2 or PostScript PDF Repro Desk uses the external preprocessor for those files Command Line Command that Repro Desk executes to submit files for preprocessing Output Directory Directory for preprocessing output New Opens a dialog box to add an external preprocessing command Edit Opens a dialog box to change the selected external preprocessing command Remove Deletes the selected external preprocessing command Oc Educational Services 69 May 2007 2 AutoCAD AutoCAD options display when you click Options on the Tools menu and under File Processing click AutoCAD Part Description Grid Processing Computers in the network that can process AutoCAD files Servers Clear the check box for each computer that you do not want to process AutoCAD files and sel
79. of which the printer is a member If the print job is sent directly to the device this property is ignored Offline fold If Yes the device does not fold print jobs that require folding Set this property to Yes if you intend to fold manually Offline fold on error If Yes when the device cannot complete a fold the drawing is printed and ejected without folding If you set this property to No and the device cannot complete a fold the job is not printed and is moved to the On Hold pane 5 Configure media You can configure the way Repro Desk presents media choices to users by giving custom names to media types Custom names are the names that users will see on work order forms You can increase the number of media types that a device can appear to handle by configuring virtual media Examples e One of your devices has a bond media type and another has a plain paper media type You associate the custom name bond with plain paper for the latter device Then when a user selects bond Repro Desk can route that user s job to either device e You need to print certain plans on blue paper You create the virtual media type Blue paper for the device where you will load blue paper That device now accepts print requests that require blue paper When you load a roll of Oc Educational Services 45 May 2007 blue paper into the device and enable the blue paper media type those requests are printed on blue paper a Confi
80. old and completing the fold manually with a large binding edge You can create a finishing option that matches these requirements Configure folding for each printer Configure how folding is done by each print device a Enable folding 1 5 On the Tools menu click Options 2 Under Environment click Defaults 3 4 In the Fold list click Yes if drawings are to be folded by default or No if they are Select the Display fold settings check box not to be folded by default In the Legend location list click the corner that is to be on top of folded drawings by default The defaults can be overridden for individual drawings It is impossible for folding units to fold certain paper sizes with certain corners on top For details see Possible folds Oc Educational Services 44 May 2007 b Configure finishing options 1 2 3 4 On the Tools menu click Options Under Environment click Finishing Click the New button and in the dialog box that appears type a name for the finishing option Select the Folding enabled check box and enter folding properties for the finishing option c Configure folding for each printer 1 2 In the tree pane select the printer In the Properties pane set the properties that apply to folding including the following Accept folding If Yes Repro Desk can use this device for a print job that requires folding and is sent to Print Center or to a printer group
81. ome document management systems have special functions that you use to index and catalog archived items In Repro Desk these functions are integrated into other very common functions a Index When you archive documents in Document Center you put them into the container structure The locations of documents in the hierarchy of folders projects and issues serve the purpose of an index b Catalog When you select a document In Repro Desk the properties shown in the Properties pane include a sheet name description revision and author These four properties also have a special Sheet Details tab in Document Set Editor The values of these properties serve the purpose of a catalog Oc Educational Services 38 May 2007 VI Configuration A Overview An Oc representative typically does the installation and initial configuration of Repro Desk Professional Oc recommends that if your installation and configuration needs to be repeated for example because you buy a new computer to use as your Repro Desk Professional server you again have it done by an Oc representative If you choose to do an installation and configuration yourself please refer to the Oc Repro Desk Installation and Configuration Guide Most tasks that are performed during the initial configuration of Repro Desk Professional do not need to be performed again However some configuration tasks probably do need to be repeated occasionally Some of the more comm
82. on of these tasks are described below You can find information about how to perform those tasks in the table of contents for this help file Change lists in work order forms Work order forms display lists from which users can select billing printing delivery and other details such as paper sizes binding methods folding methods delivery methods and payment methods You can add items to and delete items from those lists Change remote locations You can route orders to other branches of your reprography business or to similar remote locations You can add and delete remote locations Manage users You can add and remove Repro Desk users and change the permissions of users Change printers and scanners You can add and remove printers and scanners Change printer groups You can add and remove printer groups and add printers to and remove them from groups Change notifications You can change who is notified and how they are notified when certain significant events occur within Repro Desk Oc Educational Services 39 May 2007 B Work environment The Repro Desk console window contains some standard parts as well as parts that appear or disappear depending on your activities Some parts can be panes within the main window or can be detached to become separate windows For many tasks that you perform with Repro Desk you can simply drag and drop orders and files within the console window 1 Standard components The fol
83. onents C Manage Printers and Scanners 1 Add or remove a printer or scanner 2 Configure printer groups 3 Configure Folding 5 Configure media D Manage the Data Base 1 Archive and purge E Manage Users 1 Add a user 2 Change a group membership 3 Change a password F Options Configure Environment General Defaults Site Information Media Covers and Backings Binding Delivery Methods Payments Billing Reasons 10 Finishing 11 Paper Sizes 12 Email 13 User Management Configure Job Center 1 Monitored Folders Configure Print Center 1 Services 2 Printer Groups Configure Scan Center 1 Scan Center Services Configure On Line Services 1 Connections Settings 2 Login Settings 3 Plan Room Drop Box Oc Educational Services 65 65 66 67 May 2007 Configure File Processing Introduction AutoCAD Calcomp HPGL HPGL2 Postscript PDF TIFF CALS DWF External processors Configure Sheet Details 1 Sheet Details 2 DWG files 3 DWF Files 4 Other file formats Configure Notifications 1 Alerts 2 Job Center Notification 3 Print Center Notification 4 Customer Notification ONDAN I Forms Editor 1 Handling Forms 2 Handling Work Orders J Banner Editor 1 Banners 2 Labels K Stamp Editor 1 Creating amp Editing Stamp 2 Use overlays and stamps L Reports 1 Produce reports 2 Manage Recycle Bin ADDENDUM A Hardware 1 Minimum
84. oolbars are used to represent commonly used actions and allow one click access to those actions Icons in the tree are used to communicate the type of object represented in the tree Similar objects are represented by similar icons c Menus Menu Structure The table below lists the top level menu items and default drop down lists for each top level menu item Items where a fly out list is provided are indicated with a gt Each applet provides a context based fly out for each of the items The contents of the fly outs are defined in the applet requirements The items followed by a display a separate window or dialog that is modal and must be closed prior to interacting with the main GUI Oc Educational Services 5 May 2007 File Edit View Tools Help New gt Delete Group By gt Send Receive Help Topics Save gt Select All Separator Process All Oc on the Web Separator Separator Pane gt Separator Separator Oc Print Duplicate gt Toggle View gt View LDF Licenses Windows Print gt Move to Folder Separator Separator Separator Separator Toolbars gt Pen Set Editor gt About Export Files Alert Log Stamp Editor gt Import Separator Forms Editor Separator Refresh Banner Editor Exit Separator Reports Separator Options d Keyboard Shortcuts Keyboard shortcuts are incl
85. pane whereas in Print Center the Document Set Editor might be in a tabbed group with the On Hold pane Oc Educational Services 10 May 2007 a Move a pane You can move a pane to a position above below or to the left or right of another pane To move a pane do the following e Drag the title bar at the top of the pane to the desired location As you drag a pane an outline shows you the position shape and size the pane will have if you drop it b Float a pane To float a pane is to make it a separate window You move a separate window and change its size without affecting other panes To float a pane do one of the following e Double click the title bar at the top of the pane e Drag the title bar at the top of the pane to a place where it does not attach to another window or pane As you drag a pane an outline shows you the position shape and size the pane will have if you drop it When a pane is floated you can attach it again Do either of the following e Drag the pane to the desired location e Double click the title bar c Make a tabbed group A tabbed group is a stack of panes or floating panes Each item in a group has a tab that you can click to display that item To create a tabbed group or add a pane to an existing tabbed group do the following e Drag the title bar at the top of one pane to the title bar of another pane or of a tabbed group You can remove a pane or window from a tabbed group e Drag the tab to t
86. pro Desk and not drawings that are already in Repro Desk Part Sheet name Description Revision Author Description Sheet name or Blank if none to store in LDF files Drawing Properties Title extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Description or Blank if none to store in the LDF file when a drawing is processed This is typically the layout description from the DWG file Drawing Properties Subject extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Revision number to store in the LDF file when a drawing is processed Often documents are updated without revision numbers until they are released as revision 0 and later modifications are revision 1 revision 2 and so on Drawing Properties Revision Number extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Author information or Blank if none to store in the LDF file when a drawing is processed Drawing Properties Author extracts information from the AutoCAD dialog box that opens when you click Drawing Properties on the File menu Oc Educational Services 79 May 2007 2 DWG files DWG files options display when you click Options on the Tools menu and under Sheet Details click DWG Files Purpose Sheet details options determine the default information to be store
87. r printer has a setting for plain paper But to you bond and plain paper are the same You want to include bond in the media lists that programs display to users and you want it to be possible for jobs with bond selected as the paper type to be sent to either printer To do so you associate both the bond setting of one printer and the plain paper setting of the other printer with the custom name bond Part Description Custom Media Standard media names and custom names that you add Name New Opens a dialog box to add a custom name Remove Deletes the selected custom name Move Up Moves the selected media name up one position in the top list Move Down Moves the selected media name down one position in the top list bottom list For each configured device type the actual media type associated with the custom media type selected in the top list Oc Educational Services 53 May 2007 5 Covers and Backings Options for covers and backings display when you click Options on the Tools menu and under Environment click Covers and Backings Purpose A cover or backing is something to which pages of a specification are attached for support You can configure the list of options that display in the Properties pane and can display in work orders You can also change the sequence of the list so the most common or preferred covers and backings appear at the top Part Description New Opens a dialog box where you c
88. r method is how Repro Desk approximates the colors in the source file with patterns of black and white e Minimum line weight is the minimum weight for lines Lines with weights of 1 or 2 pixels are often difficult to see especially when drawings are reduced A minimum line weight of 4 or more is usually appropriate Oc Educational Services 72 May 2007 4 HPGL HPGL2 HPGL and HPGL2 options display when you click Options on the Tools menu and under File Processing click HPGL HPGL2 Part Description Grid Computers in the network that can process HPGL and HPGL2 files Processing Clear the check box for each computer that you do not want to Servers process HPGL and HPGL2 files and select the check box for each computer that you want to process those files Repro Desk divides the work among the selected computers If the ORD Image Processor service is not installed on any computer in the network this list is empty and files are processed on the local computer Note Some versions of Repro Desk do not include the grid processing feature For details contact your Oc representative Automatic Processing Enabled If this check box is selected Repro Desk processes HPGL and HPGL2 files when they arrive Note Automatic processing does not override settings for individual files For example Repro Desk does not automatically process files that are submitted from Publisher marked Do not process Default Process Method Do
89. rs indented beneath the drawing or drawings you selected in step 1 b Move an overlay or stamp 1 In the Document Set Editor double click the file to which the overlay or stamp is attached The file opens in the View window 2 In the Layers list at the bottom of the Properties pane select the overlay or stamp 3 Do one of the following e On the toolbar click the Move button 2 and use the mouse pointer to move the overlay or e Inthe Properties pane click the desired location in the Alignment list c Change the size of an overlay or stamp 1 In the Document Set Editor double click the file to which the overlay or stamp is attached The file opens in the View window 2 In the Layers list at the bottom of the Properties pane select the overlay or stamp 3 In the Properties pane change the value of the Scale property Oc Educational Services 23 May 2007 d Turn an overlay or stamp off or on 1 Inthe Document Set Editor double click the file to which the overlay or stamp is attached The file opens in the View window 2 In the Layers list at the bottom of the Properties pane select or clear the check box next to the overlay or stamp e Extract overlays from an LDF file 1 In the Document Set Editor right click the file that was brought into Repro Desk with embedded overlays and click Extract native files from LDF Repro Desk extracts the overlays from the original drawing file and displays them indented u
90. s URL IP address or machine name of the Web server that Repro Desk uses If you have selected the Don t show this dialog again check box for any warning message in Repro Desk clicking this button reverses that selection All warning messages will again appear Oc Educational Services 50 May 2007 2 Defaults Defaults options display when you click Options on the Tools menu and under Environment click Defaults Purpose You use these options to set default properties that Repro Desk uses when the properties are not set for an individual drawing Part Paper Size Detect Paper Size Width Height Positioning Alignment Rotation X Offset Y Offset Units Pen Set Folding Display fold settings Description Paper size to use for added drawings Causes Repro Desk to select from the available paper sizes the smallest paper that is large enough for the image Default width If Detect Paper Size is selected Width applies only to older DWG files By default those files are scaled to fit the paper soa paper size to scale to is required Default height If Detect Paper Size is selected Height applies only to older DWG files By default those files are scaled to fit the paper soa paper size to scale to is required Default alignment of the image on the paper for added drawings Title Block means that the top right and bottom margins are equal Default image rotation Horizontal offset of the
91. s device as a single entity that is both a printer and a scanner For another device you must configure it separately as a printer and as a scanner a Add a printer 1 On the Help menu click Licenses 2 Under Configurations do one of the following 3 e lf you are adding an entirely new device click New Also click New to add as a printer a device other than an Oc 9800 series device that is already configured as a scanner e If you are adding as a printer an Oc 9800 series device that is already configured as a scanner click the device and click Edit Enable the device as a printer 4 Click Add and add the printer Note You cannot use the printer until you add it to a printer group For information see Configure printer groups b Remove a printer 1 On the Tools menu click Options 2 Under Print Center click Services I O O1 R amp Under Print Servers click the computer that is the print server for the printer Under Printers click the printer Click Remove On the Help menu click Licenses Under Configurations click the printer Click Remove c Add a scanner As 2 OAU On the Help menu click Licenses Under Configurations do one of the following e f you are adding an entirely new device click New Also click New to add as a scanner a device other than an Oc 9800 series device that is already configured as a printer e If you are adding as a scanner
92. s on the Tools menu and under File Processing click PostScript PDF Part Grid Processing Servers Description Computers in the network that can process PostScript and PDF files Clear the check box for each computer that you do not want to process PostScript and PDF files and select the check box for each computer that you want to process those files Repro Desk divides the work among the selected computers If the ORD Image Processor service is not installed on any computer in the network this list is empty and files are processed on the local computer Note Some versions of Repro Desk do not include the grid processing feature For details contact your Oc representative Automatic Processing Enabled If this check box is selected Repro Desk processes PostScript and PDF files when they arrive unless the files have the Process Method property set to Do not process or the Spec property set to Yes Note Automatic processing does not override settings for individual files For example Repro Desk does not automatically process files that are submitted from Publisher marked Do not process Default Process Method Do not process Monochrome Repro Desk does not create LDF files Select this option if you want to use the original PostScript and PDF files Repro Desk creates monochrome LDF files from PostScript and PDF files PostScript Processing Oc Command Command line arguments to be used with th
93. s the old password a Change a password Poh On the Tools menu click Options Under Environment click User Management In the list of users click the user whose password you want to change Click the Edit button In the Password and Confirm Password boxes type a new password You cannot give the user a password that another user already has Oc Educational Services 49 May 2007 F Options Configure Environment 1 General General options display when you click Options on the Tools menu and under Environment click General Requirements The directories named in the paths on this page must be shared The user account under which Repro Desk services run must have all permissions except Full Control General dialog box Part Locations Orders UNC path Projects UNC path Templates UNC path Web Server Address Reset Warnings Description Path of the directory that contains files being worked on in the Repro Desk console Make sure that the path is in UNC format where System is the name of the server where Repro Desk system services are installed Path of the directory that contains files that are being archived and synchronized with Plan Center Make sure that the path is in UNC format where System is the name of the server where Repro Desk system services are installed Path of the directory whose subdirectories contain templates for banners forms labels pen sets and stamp
94. scription revision and author properties In Document Center you create a folder that represents the account and within that folder a folder that represents the project Within the project you create an issue Then you drag the drawings from Document Set Editor into the issue and delete them from Scan Center 2 Import print and archive Oc Repro Desk 4 x or 1 x jobs You have a job file from an older version of Repro Desk To use that job in Repro Desk 2 0 you create a folder structure in Document Center that represents the account project and issue In Document Set Editor you import the job and process the files The documents are now archived To print a set you drag the issue to Print Center Oc Educational Services 8 May 2007 D User groups Each user of Repro Desk is a member of one of five groups Group membership determines the tasks that the user is permitted to perform Group Description Direct Transfer Can use Oc Repro Desk Client Tools to send files and orders directly to Repro Desk by way of the Internet For information about direct transfer see the help for Client Tools Publisher Can perform basic tasks for managing workflow through Repro Desk such as scan documents submit orders and change document properties Operator Can perform all tasks that the Publisher group can perform and additional workflow management tasks such as print orders delete orders and configure printer groups Manager C
95. selected in step 1 b Move an overlay or stamp 1 2 3 In the Document Set Editor double click the file to which the overlay or stamp is attached The file opens in the View window In the Layers list at the bottom of the Properties pane select the overlay or stamp Do one of the following e On the toolbar click the Move button 2 and use the mouse pointer to move the overlay or stamp e Inthe Properties pane click the desired location in the Alignment list Oc Educational Services 98 May 2007 c Change the size of an overlay or stamp 1 Inthe Document Set Editor double click the file to which the overlay or stamp is attached The file opens in the View window 2 In the Layers list at the bottom of the Properties pane select the overlay or stamp 3 In the Properties pane change the value of the Scale property d Turn an overlay or stamp off or on 1 In the Document Set Editor double click the file to which the overlay or stamp is attached The file opens in the View window 2 In the Layers list at the bottom of the Properties pane select or clear the check box next to the overlay or stamp e Extract overlays from an LDF file 1 In the Document Set Editor right click the file that was brought into Repro Desk with embedded overlays and click Extract native files from LDF Repro Desk extracts the overlays from the original drawing file and displays them indented under the LDF file Oc Educat
96. similar files that reference drawing files on mapped drives Each of the drive mappings must be listed here New Opens the New Drive Mapping dialog box where you can associate a drive letter with a UNC path Remove Removes the selected drive mapping from the list of drive mappings Oc Client Tools 1 6 Local Print Name displayed to users of Client Tools version 1 6 when they print to name the monitored folder Oc Educational Services 61 May 2007 Configure Print Center 1 Services Services options display when you click Options on the Tools menu and under Print Center click Services Part Description Print Machine names and IP addresses of all connected computers where the Servers ORD Imaging Device service IDS is installed Printers Module types and names of printers configured on the computer selected in the Print Servers list Add Opens a dialog box where you can add a printer to the server selected under Print Servers If no printers are available to add you can configure printers in the Repro Desk License Manager Licensing dialog box Remove Removes the printer selected under Printers from the server selected under Print Servers Oc Educational Services 62 May 2007 2 Printer Groups Printer groups options display when you click Options on the Tools menu and under Print Center click Printer Groups Purpose Before you can use a printer with Repro Desk you must add that printer to at least one
97. ter node Additional folders at this level are not allowed The default folders are e Incoming contains all orders submitted to the system from any source The user can move the orders to other folders in Job Center or send them to Print Center Oc Educational Services 15 May 2007 e Hold the user can store Orders for access at a later time The user can create subfolders below this level to organize the stored Orders e Completed the user or the system can move Orders to this folder when the work requested has been completed The user can create subfolders below this level to organize the completed Orders If Auto Send to Completed is enabled the Orders in Incoming are routed to Completed when the copies requested and the copies completed are equal Applet Node When the Job Center node is selected in the tree this pane displays a summary view of the contents of Job Center Status is communicated using both text and graphics Folders amp Subfolders When folders or subfolders are selected their contents are displayed in the list grid The list grid has rows and columns The rows contain individual jobs and the columns show the job properties Column headings can be added and removed from a list of job properties The user can also modify the sequence of the columns The only static column heading is the tracking ID which is always the first column List Grid The list grid is comprised of row and columns The jobs
98. the name group membership email address and password of the selected user Remove Deletes the selected user Oc Educational Services 60 May 2007 Configure Job Center 1 Monitored Folders Monitored folders options display when you click Options on the Tools menu and under Job Center click Monitored Folders Purpose Repro Desk can monitor folders in your file system and when orders appear in those folders show the orders in the Incoming folder of Job Center You can configure as many of these monitored folders as you like Requirements The following are requirements for monitored folders e The local user ORD_Services must be a member of the local group ORD_Users e ORD_Users must have Read amp Change permissions for the folder Repro Desk uses a monitored folder for importing JOB files In that case the user who is logged in also must have Read amp Change permissions for the folder Part Description Monitored Folders that Repro Desk monitors Additions to these folders are Folders automatically moved to the Incoming folder of Job Center New Opens the Directory dialog box where you can identify a folder to monitor The user ORD_Services must have Change permission on this folder Remove Removes the selected folder from the list of monitored folders Mapped Network drives where files that Repro Desk needs are located Drives For example suppose that users will drop into a monitored folder JOB files or
99. the pen properties dialog box for a pen by clicking on a line drawn with that pen This eye dropper button is unavailable under various circumstances such as when the drawing is an AutoCAD file that uses plot styles rather than pen sets Note If you edit pen information that is stored in the drawing file and not in an external pen file your changes are stored in the drawing file and you cannot undo those changes Show the first drawing in the list Show the previous drawing Show the next drawing Show the last drawing in the list Oc Educational Services 21 May 2007 b Use Property Pane to edit document properties in the viewer Before you print a document you can change its properties to make sure that it prints correctly 1 Open the document in the viewer 2 Inthe Properties pane click the current value of a property and enter the new value 13 Rename Documents It may occasionally be necessary to rename a document 1 Open document in viewer 2 Inthe Properties Pane change the sheet name 3 Select the Page Down button to advance to the next drawing Note This will rename the LDF only not the original document 14 Create and edit stamps You can create stamps to use as annotations for documents Stamps can contain text that you provide dates and some document properties When you add a stamp to a document you can change the position of the stamp in relation to the document a Create a stamp 1 On the
100. tions display when you click Options on the Tools menu and under Sheet Details click DWF Files Purpose Sheet details options determine the default information to be stored in LDF files You can override these options for individual files by changing settings in the Properties pane Changes to these values affect drawings that are later added to Repro Desk and not drawings that are already in Repro Desk Part Sheet name Description Revision Author Description Sheet name or Blank if none to store in the LDF file when a drawing is processed The sheet name is typically the page layout name from the DWF file Description or Blank if none to store in the LDF file when a drawing is processed Revision number to store in the LDF file when a drawing is processed Often drawings are freely updated until released with revision number 0 and subsequent revisions are numbered 1 2 and so on Author information or Blank if none to store in the LDF file when a drawing is processed DWF Author is the name stored in the DWF file and Windows User Name is the name you used to log in to Windows Oc Educational Services 81 May 2007 4 Other file formats Options for AutoCAD files other than DWF and DWG display when you click Options on the Tools menu and under Sheet Details click Other File Formats Purpose Sheet details options determine the default information to be stored in LDF files You can override these optio
101. ual number of sets Sequential print each job on a single printer and keep the page count of all printers approximately equal Consecutive send each job to a single printer and keep job count of all printers approximately equal You can pause and resume printing for an individual printer for all printers in a printer group or for all printers in Print Center You need not both pause and resume at the same level For example you can pause Print Center and then resume a printer group or printer leaving all other printers paused Or if you pause several printers you can resume Print Center to resume all of the printers Oc Educational Services 30 May 2007 a Pause printing 1 In the tree pane right click a printer a printer group or Print Center 2 Click Pause b Resume printing 1 In the tree pane right click a printer a printer group or Print Center 2 Click Resume 3 Delay or cancel a print request You can put a print request on hold or cancel it a Put a print request on hold 1 In the tree pane under Print Center click the printer where the print request was sent 2 Inthe list of requests right click the request and click Move to On Hold b Cancel a print request 1 Inthe tree pane under Print Center click the printer where the print request was sent 2 In the list of requests click the request that you want to cancel 3 On the toolbar click x 4 Print tickets Tick
102. uded for the most commonly used menu items The list below includes the top level keyboard shortcuts applets may add additional shortcuts Command Keyboard Shortcut File New Ctrl N Oc Print Ctrl P Exit Ctrl X Edit Undo Ctrl Z Redo Ctrl Y Select All Ctrl A Delete Del Cut Ctrl X Copy Ctrl C Paste Ctrl V View Refresh F5 Tools Process All Ctrl R View LDF Ctrl W Send Receive Ctrl M Help Help Topics F1 In addition the menu items have associated hot keys The underlined character in the menu list represents the letter to be used with the Alt key to activate the menu option Oc Educational Services 6 May 2007 e Menu Fly outs The following options are added to the fly outs for the main menu They are also the options that appear in the Pull down for the associated toolbar buttons New fly out contents e Folder creates a subfolder in the Tree View below the level in focus e Order Creates a new Order and opens the work order template in the Folder in focus e Print Set Creates a new Print Set user is prompted for name and system displays an empty Document Set Editor Move fly out contents e Job Center displays a list of the top level Job Center Folders and allows the user to expand each to select the target container User is prompted to complete the local Work Order e Document Center displays a list of the top level Document Center
103. ultiple versions of each work order or job ticket form but exactly one of each is active or shown to users at a time In the Forms Editor the name of the active form is displayed in bold type Make a form active 1 In the Forms Editor in the tree pane select the form D 2 On the toolbar click B f Import a form You can share forms among installations of Repro Desk For example if you have a reprography shop with multiple locations you can create work order forms at one location export them copy the resulting files to another location and import them into Repro Desk there Import a form 1 In the Forms Editor on the toolbar click LT 2 Find and select the file that contains the form Form files have an ORD_Form extension 3 Click the Open button Oc Educational Services 87 May 2007 g Export a form You can share forms among installations of Repro Desk For example if you have a reprography shop with multiple locations you can create work order forms at one location export them copy the resulting files to another location and import them into Repro Desk there Export a form 1 In the Forms Editor in the tree pane select the form b 2 On the toolbar click iS 3 Provide a file name and location for the exported form 4 Click the Save button h Configure a logo for a ticket Each form has a location for an image which is typically a company logo You can use the image to communicate s
104. ument It may occasionally be necessary to rescan a document with different settings or to correct improper alignment 1 In the tree pane click the scanner where the set was scanned 2 In the list of scan sets click the set into which you want to rescan a document 3 Inthe Properties pane change the Sheet Name Mask to represent the sheet name of the document you want to rescan For example to rescan the document with the name Image 0017 you can use Image 0017 as the Sheet Name Mask Or you can use Image 17 where the symbols indicate that the sheet name has four numerals and the 17 indicates that numbering starts with 17 If you use Image 17 you can rescan additional documents which will have the sheet names Image 0018 Image 0019 and so on The Next Sheet Name property shows the name that the next document scanned will have 4 In the Properties pane change any other properties to the desired values 5 On the Document Set Editor toolbar click 6 Feed the print into the scanner B Print and export scanned documents After you scan a set of documents you can print the files export them to a Windows directory or archive them in Document Center 1 Send scan set to Print Center 1 Drag the scan set from Scan Center to a Print Center location 2 Complete the work order 2 Export scanned documents 1 In Scan Center click the scan set 2 Onthe File menu click Export Files 3 Select a location and file
105. ument Set Editor You can add files change their properties process them and look at WYSIWYP previews 2 Open a document set You can open a document set in the Document Set Editor to display a list of the contained documents A document set is an order in Job Center or Print Center an issue in Document Center or a scan set in Scan Center When you open a set in the Document Set Editor you can perform various tasks including 1 Add files to the set 2 Remove files from the set 3 Change the print sequence of the files 4 Change file properties a Open a Job Center order 1 In the tree pane click the folder that contains the order 2 Inthe list of orders click the order The list of files is displayed in the Document Set Editor b Open a Print Center order 1 In the tree pane click the printer group or printer that contains the order 2 Inthe list of orders click the order The list of files is displayed in the Document Set Editor Oc Educational Services 18 May 2007 c Open a Document Center issue 1 In the tree pane expand folders and projects to locate the issue 2 Click the issue The list of files is displayed in the main pane which is a version of the Document Set Editor d Open a Scan Center scan set 1 In the tree pane click the scanner with which the set was scanned 2 Inthe list of scan sets click the set The list of files is displayed in the Document Set Editor 3 Add docume
106. ve button Oc Educational Services 36 May 2007 Interface Part Name Description Reference Issue Notes Synchronize with Oc Repro Desk Online Services 7 Archive Description Name for the addendum Brief description of the addendum Issue for which you are creating an addendum Comments or additional information about the addendum Select this check box ifthe addendum will be synchronized with Plan Center If you select this check box additional check boxes are available Hide Select this check box ifthe addendum should be hidden in Plan Center You might want to hide an addendum if for example you do not want users to see it until all documents are included Can zoom Select this check box to allow Plan Center users to zoom in on plans Can preview specifications Select this check box to allow Plan Center users to see the contents of specifications rather than simply icons that represent the specifications Copy user permissions Select this check box to copy the Plan Center user permissions from the issue for which you are creating an addendum To archive in Document Center is to maintain a history of all documents and issues that have been part of a project a Archive documents in Document Center 1 Create a folder structure if necessary 2 From Document Set Editor or elsewhere drag documents into issues and addenda Oc Educational Services 37 May 2007 8 Index and Catalog S
107. ways For details see Manage panes When a pane displays information in rows and columns you can arrange the columns in several ways For details see Manage columns 3 Optional components With some changeable components visible you can display or hide additional components Document Set Editor The Document Set Editor displays the files in a print set and enables the user to change the print sequence edit plot settings and other properties of drawing files and open drawing files in a WYSIWYP preview window Properties pane The Properties pane displays and allows users with appropriate permissions to edit all properties of the object selected in another pane Queue panes Queue panes show the progress of jobs that have been submitted to Print Center One queue pane shows files that are currently being processed The other queue panes are On Hold and Completed Media Configuration pane The Media Configuration pane displays the media status for the printer selected in Print Center Job Tickets pane The Job Tickets pane displays tickets that contain details about print jobs View window The View window displays a zoomable WYSIWYP image and has tools to adjust Oc Educational Services 41 May 2007 C Manage Printers and Scanners 1 Add or remove a printer or scanner You can add new printers and scanners to the system and remove printers and scanners from the system Note You can configure an Oc 9800 serie
108. when the branch is selected c Optional Console Panes Optional panes are those that can be closed by the user or are specific to an applet and are closed when the applet is not in focus Optional panes can share the window area of a standard pane but cannot replace it The Properties pane displays the details of the object selected in the Primary pane ora read pane The applet determines which properties are displayed based on the combination of selected objects d Read Pane Read panes are used to present formatted information or information that can be edited Read panes can be undocked by default Oc Educational Services 4 May 2007 4 GUI Components a Colors Standard Windows Schemes The primary components of the console and applets use the Display Property settings of the operating system Applets may deviate from this standard in order to communicate the status of an object Highlighting The colors of the font or an icon change to indicate the status of an object The default object color is based on the Display Properties of the operating system Three colors modify text strings or icons to indicate the status conditions of the related objects as follows e Green indicates the object is correct e Yellow indicates an object warning and may need attention before it is processed e Red indicates an object that is incorrect and attention is required before it will be processed b Icons Uses and Formatting Icons in t

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Océ Repro Desk Professional