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1. Shooscatdatatranrser OO OOOO X e E S SS NB imports bibliographic records with no loss of content nduding Noteswhen avaiable Authority fles maintained globally e g Authors Names Seriesand Subject Headings X data notlocked to prevent datamigraion X oyoo Cost oF ata mierationbetweenoldandnewsystem X omowe Data istuly MARC compliant and notsystem dependet J Xx m Schools Catalogue Information Service SCIS data transfer X Indiana States Libratries Able to convert non MARC to MARC o Usability Cataloguing module is easy to find and open MEE Graphical User Interface GUI screens are friendly and intuitive Basic GUI Caalgungfisvsbieandimutwetoedtaniwe X O veneers Support for non Roman septs and Macron for Maoriwors xo o Abytoedtalimporteddta OOOO O X veS Ability to eat all Catalogue elds fordvecteaialoguing o Ability to generate and print own barcodes and spine labels i i booo SE Ability to display records in MARC format x http catalog evergreen lib Circulation Issues and returns Yel No Comments Bowesmmes 0000000000 X o Bomwerbamode SSCS CANNOT LOCATE e NW Deesmotspedfies e S Pesmotsedfes Gams UU E S LLL E OX A adress OOOO E S e X 1 e KE EL e UX e Displays details of transactions on the screen when issuing returning and stocktaking BEEN e Importing and exporting student files can be exported from2. have resources attached subject authoretc X Generates lst of subject headings including second seealo references XT sts resources attachedto subject authorityrecords SS Cy S S Searches identifies borrower searches including search term and typeofsearch X Steckaking fe es Bylocation 000000 location L Can not demonstrate Aseionatatime 0000000000000 o While the collection is circulating o o Abi ytowth rwandrerewrecosbefaetheysepurged Ability to finalise stocktake at different times for different resources sections locatns current stockby location cllnumbers value andconies O Oo Retains withdrawn missing resources untithe end ofaudteyde SSS Pining CCS Ye No Comments PiwHdpsrem 0000000000000 X mk Retains report parametersforprintoptons X Wk
3. to be previewed and or printed Ability to save online LI NNNM MM MM MN How often individual and groups ofresourceshavebeenused Number of times resources have been used including a non reulation cout Resources currentyissuedtoaborower O OOOO o OoOO Number ofitems issued and returned by day week monhandy O Generatesalistofunfiledresenatons 000000000000 Number of reserves placed across the collection andon individualitems issues by resource category eg fion non fiction teacherresoures x y y Oy C Topawthorsisuedinagien peod 0 X yO TopWesswediagwnpeod OOOO X BooweBMy 0000000000000 X E Resources and resource categories borrowed by dass wagoupe gt y yO Names ofborrowersbycls year groupetc 0 X yO Bemwerads 0000000000000 OX LL C OwmesbygousdasandidWdud 0 X yoyo O Whehresowrcesarecurrentyonoan OOO O OO O X yoyo C Generatesrecalnoties 000000 X oyo O TetMesagngoptionforoverdusee xO cm COC OOOO tists items by location classification status and resoureetype gt oy oO Number oFresources by location cal number OOOO gt yoyo Waueofresoueesbybatonamdaresndse O O gt oy oOy Number of resources by GMD eg book videorecording webstee gt o y y Number of resources accessionedbetweenarangeofdates O h gt oy y Oy e E S 7 Colonmsefitorder OOOO i i O oyoo e S S X x x Xx 0X x x x ists authority records which do not
4. Afifa Alawi ETEC 540 Mrs R Parris ILS Evergreen Web address http evergreen ils org Evergreen is an open source accessible integrated library system Like many ILSs Evergreen features an online public access catalog and staff client Evergreen was created in 2006 to serve Georgia Public Library system needs Once Evergreen was released it got adopted by several libraries inside United States and Canada Today Evergreen is used by more than 1000 libraries around the world Evergreen s features include circulation cataloging billing reporting acquisitions serials and much more Evergreen is open source ILS software so its users provide support and features Evergreen s integrated library system is compatible with Windows Mac and Linux Evergreen s has been designed in a way which can be useful for all end users For example Evergreen can be used as a metadata search engine Evergreen is also a transaction processing engine Evergreen provides service for academic K 12 and higher education public libraries and special libraries demonstrate Evergreen ILS from my personal computer Evergreen has simple and advanced search options with a list of libraries Users can search for any kind of library materials with the use of Evergreen search engine The checklist provides more information about Evergreen ILS Evergreen Indiana provides trainings for cataloging circulations administration and it does charge tuition fee The payment
5. e changed Search results with visual prompts depicting format location and availability information is customizable Name author illustrator editor joint author etc is set and cannot be altered Name author illustrator editor joint author etc Fully customizable Provides tools for building digital library and supports digital library Provides tools for building digital library Webinar trainings Not specified No tolerance for misspelling e This is a guide to assist your school to make informed decisions and not intended to be comprehensive e Explanations of terms can be found in the Glossary Date 11 26 2013 Name of Vendor Evergreen ILS Name of Library System N A Vendor s Profile Company background and experience Since 2006 Other schools using the system K 12 High Ed Website address X evergreen ils org Demonstration available online EINEN NENNEN NENNEN School or on site demo available MET I Technical Specifications Technical Architecture Ye No Comments Web basedsystem ishosted onarelablerematesener 0 X Minimum specications for Server and Cent supplied and checked x Software supports multiple users using different modules PPP System supports Mobile Learning technology EINEN Windows mac and Linu Web based systems are fully maintained by vendor on remotesever x Ubdaedwey Amomaticandinitiated bac
6. ervations option available through the OPAC Cid Borrower can view overdues loans reservesete OOOO Borrower interaction including borrower profile book reviews andlists offavourites X Searching across all fields eg Keyword Author Title Subject Heading x Simplesearchoption Boolean ie using AND OR NOTtonkandexdudetems X _ __Withthe athonce search opt Truncated searches abletoshortenthesearchterm SSCS Bascandadwmcedseamhes 0000000000000 E S Effective alternative spelling facility misspellings retrieves usefulresults Cammotdemonstate e X Punctuation sensitivity correct punctuation should notberequred X O Case sensitivity upper and lower cases should be interchangeable x x lt e E S S O Recordsinfullandbrietformas 0000000000000 X oyo Records with visual prompts including book covers location maps and availability information X Mosty digitaltem C Numberofeopiesofaresoee 0000000000000 a o LL status ofresoureesieg onorderonban O O O O oyo C Daedueforborrowedresources OOOO I I X T The number of records found and availability oF items Le if item is borrowed x Showsitems per ibrary Results can be ranked by relevance eg author title year dassfeation formatete X Hyperlinks to Authority fields e g Authors Names Subject Headings Series Cessation x J o Access to catalogued full text multimedia resources Word documents mages pdbete x e
7. kup proces 0000000000000 X Standards MARC compliant importing exporting and conversion of MARC data DOX 239 50 compliant SMS andiMScompatible OOOO X oo o Webmodule Webmoduleavailable SSS XY Functions from the web include WebOPAC Homepageete O O O T Able to customise screens eg colour font schooliogoetc X yen ead Supports URLs and hyperlinks from bibliographic records for author subject etc fP xf fe Port Forwarding Mapping for secure offsite access of OPAC via school website a 0 Support Services Documentation User manual provided online and print screen shots fully indexed easytouse X Vendor notification and implementation of new functionality as appropriate xX Costs Also listed in individual sections Ye Comments Support Hardware Existing school hardware meets the vendor s recommended standards Po Library hardware is up to date and included in school ICT upgrades and maintenance Po Training Phone and fax free or toll Library workstation hardware meets the vendor s recommended standards Does not apply Library workstation includes barcode reader scanner with usb connection Library workstation includes local or networked printer for spine labels barcodes etc Dedicated Search OPAC workstation s are available for student use in the Library Mac Windows Linux Software Existing school software meets the vendor s recommended standards Library s
8. ndows Linux Compatible with school s SMS and LMS ILS modules include cataloguing circulation acquisitions periodicals OPAC and Web Other software required e g Windows Web browser Dedicated Search OPAC workstation s are set to access Library Home and or OPAC in Library lt o wn et x 2 o 5 D T e s rn lt z oa n 3 s NEM ES NER MEN MEM May mM pa Library has a dedicated page as part of LMS and or school website which includes OPAC access Access control Security Yel No Comments User identity Levels of security prevent unauthorised access or misuse of the system users with valid account Password access for administration modules e g cataloguing circulation Logoff Exit password for OPAC Required to change password regularly x Port Forwarding Mapping for secure offsite access of OPAC via school website xt Usability wj No Comments Prompts Prompts for missing data for required fields Ss Clipboard Allows copying and pastingacrossthesytem OOOO OOO OOU I S Easy to use intuitive screens prompts cons and navigation aids O O oyo Able to move between diferent sereens andfunctionsintutvely gt x o o y Allows multiple windows tobe open simultaneously andeasiy accessed O X y y 7 Powdesprepogummedumtonke O O OOOO I I O T OPAC Online Public Access Catalogue WebOPAC Ye No Comments Help screens interactive easy tofind and searchable TO 0 Res
9. oftware and online access is up to date and included in school ICT upgrades and maintenance ILS modules include cataloguing circulation acquisitions periodicals OPAC and Web Itemised costs for basic system and other modules Users per licence Licensing for more than one installation Software Support Includes or excludes upgrades Data migration between old and new system ICT Funding ICT budget allocation current and ongoing Catalogue Record subscription service from SCIS Catalogue Subject Headings and Authority File service from SCIS Installation Ye Hardware INCLUDES UPGRADES Does not apply Weekly Updates Existing hardware meets the vendor s recommended standards Library hardware is up to date and included in school ICT upgrades and maintenance Library workstation hardware meets the vendor s recommended standards Library workstation includes barcode reader scanner with usb connection Library workstation includes local or networked printer for spine labels barcodes etc Dedicated Search OPAC workstation s are available for student use in the Library Processing speed required acceptable speed of record recall Compatible with barcode reader scanner Supports multiple users using different modules Software Existing school software meets the vendor s recommended standards Library software and online access is up to date and included in school ICT upgrades and maintenance Runs on school s current ICT operating system e g Mac Wi
10. ons identify material ype in resus iss eg webstes O X yO Book cover images ncludedas part of Catalogue record O O O yO Graphical User Interface GUI screensare friendy and intute gt oy yO O Fexblesearchoptionsindude relevance ranke OOOO O yO Authors Name Series and Subject Headings are hyperlinked to create listsofsame x downloadingotsearchresuts 0000000000000 y O y yO catalogued multimedia and internet resources can be inked toand viewed x ooo yO Personal st ereation borrower profleand review options o gt o o online reserve review andfeedbackoptons OOOO i O o yoyo Results and online resources can be accessed quickly without the use of multiple logins x 4 Web and other online resources open in new window oO p ax Cataloguing Data Entry Yel No Comments Po Cataloguing process includes both manual and rapid entry options X OK 5X 0X 0X 0X x OK x de x x KX x Xx MARC fields DE mostly digital Local fields Most commonly edited fields check for ease of access editing and saving Call Classification code i e Dewey number shelf location etc gt x lt Cassfication code imports in preset Non Fiction format eg 5132not5132AD x ooo o y y O Cessation codeimponts in preset Fiction formateg ALDnotFAID gt x o y y y ok Import MARC fles 739 50 standard allows for direct and transparent transfer of catalogue recorddata x gt x lt gt x lt
11. other student management systems and Not able to demonstrat imported into the integrated library system e Ability to edit all imported data e Allows photo ID to be added e Creates short records allowing full registration later e Messages can be attached to a borrower s record e Tracks the last patron to borrow an item e Overdue notices by individual class and year e Ableto email overdues e Details of borrower history by date current loans overdues are available e Globally changes year groups and classes Loan periods Set individually and globally for year groups and classes Set individually and globally for types of resources for year groups and classes Renewals extensions bulk renewals Loan limits Set individually and globally for year groups and classes Can not demostrate Enables selected borrower groups to access specific resource categories Block loans Loan bans e Authorised staff override circulation defaults e g loan limits loan periods etc e Includes a recall facility e Authorised staff can identify the borrowers of all copies of all resources via the OPAC Usability Circulation module is easy to find and open Graphical User Interface GUI screens are friendly and intuitive Circulation options are intuitive to edit and save Reports Report Options Offers both prepackage and custom options Ability to generate reports easily and efficiently m Display options e g Bar chart Pie chart Line chart Ability
12. page requires password so am not able to check the amount which they charge for each training session Comparison of Evergreen By Afifa Alawi with Greenstone By Robert Moushon Evergreen Based in United States Greenstone Based in New Zealand Open source ILS Open source ILS Since 2006 Since 2004 compatible with Windows Mac and Linux compatible with Windows Mac and Linux Android iOS Academic K 12 and higher education public libraries and special libraries K 12 and higher education public libraries Can be customized only by certain users Open end can be customized by end users MARC compliance MARC compliance Trainings available charges tuition Trainings available Can be accessed without Java script Greenstone requires Java and a short setup process Mostly English Available in several Languages Weekly updates Regularly updates Daily Basic and advanced searches Basic and advanced searches using AND OR NOT to link and exclude terms like all libraries Boolean i e using AND OR NOT to link and exclude terms built differently Searching across all fields e g Keyword Author Title Subject Heading is available Searching across all fields e g Keyword Author Title Subject Heading is available Search results with visual prompts depicting format location and availability information is set and cannot b
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