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icoya OpenContent 2.5.0 User Manual

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1. POWERED BY icoya OpenContant A view of the different sections of icoya OpenContent The sections are described in the following paragraphs icoya OpenContent 2 5 0 6 c struktur AG 2004 icoya OpenContent USER MANUAL Main functions 1 My stuff My Workspace Search Log out L You are here Start Language English German The main functions offer some guick access to functions and personalized work space for every user in icoya The following functions can be accessed from here e My Stuff Changes into the personal folder My Stuff Every user possesses a personalized folder for storing documents and other objects e My Workspace Using this button you can change to your personal workspace The personalized workspace includes a calendar function search functionality for all kinds of documents and the personal icoya favorites Besides that the personal workspace displays the pending document lists e Search Calls the search function Further information about the search function can be found in chapter Search e Log out To finish work in icoya OpenContent and to log off the system press the log out button The second part displays the following items e Username The first item displays your login username Clicking on this name leads you to your personal folder My documents Here you can create own documents and later move these document into different sections of your portal using the icoya clip
2. editing of content like creating of sites release of sites or expansion of navigation to the user This role is suitable for users who can decide the publishing of contents e g management marketing chief resort chief etc Important Note An Editor in Chief must always have both roles member and reviewer Manager This role offers all available rights to the user A user with the role administrator can create users edit the basic settings of the project and create edit and publish content This role is suitable for users who install configure and maintain the system e g system administrator IT chief etc Among roles and rights arbitrative for the release process there are document conditions in icoya OpenContent Every object is always in one of the following conditions CONDITION DESCRIPTION private This is the default status of an object after its creation In this state the object is visible and editable only by the user who created it the owner and the administrator The object is not visible on the website for any visitors pending The object awaits publication by the editor in chief or the administrator The object is not visible on the website for any visitors The object is visible for the editor but not editable in this state The editor in chief and the administrator can view edit or reject or release icoya OpenContent 2 5 0 47 c struktur AG 2004 icoya OpenContent USER MANUAL the object By r
3. admin Y Mission Statement F nission MenuFolder 3 private t boss Y The Company Id company MenuFolder 3 private t boss texy Welcome to a new icoya Op 2 BM index html Document 3 published t admin Rename Cut Copy Delete Change Status Folder view In the folder view the object table contains all objects of the current folder including the following information Object title Object ID Object type Date of last change Status of the object Author View configuration The view can be easily configured Similar to the work with Windows you can sort the object list by column To do this click on the column heading The list will now be sorted according to this property A downward arrow indicates a descending sorting order while an upward arrow indicates an ascending sorting order By clicking on this arrow the sorting order will be switched between the two different order types Gy Images amp images gq Job Offers F 9 recruiting Members amp 9 Members gq Mission Statement amp mission icoya OpenContent 2 5 0 11 c struktur AG 2004 icoya OpenContent USER MANUAL Additionally you can limit the list displayed to certain document types Choose the desired object type in the list in the top left corner Manage objects The first column of the table contains a selection box for every item in the table Using this selection box you can mark one or more objects for th
4. administrator Publish Sets the status to published The document appears on the website Pe ea e logged in users can access the page Submit for review Changes the status of the document to Pra pending An editor in chief or administrator can release the document Important note The table refers to objects in the status private 6 Depending on your selection the object is either in the status pending awaiting release and is therefore not visible on your website or its status is published and will appear on your website 4 7 4 Submit an object for review Normal editors members cannot publish objects and documents directly This restriction is built into the workflow They will have to submit their newly created content for review They can do this using the Publish tab of an object This is the same way as editors in chief and administrator can publish objects explained later in this chapter To submit an object for review select the tab Publish of the object Here you can enter the required information and select Submit for review The publication time interval can be overridden by the publishing user later in the process icoya OpenContent 2 5 0 49 c struktur AG 2004 icoya OpenContent USER MANUAL 4 75 Publish an object To publish an object in the status pending for publication the user will need the permissions of an reviewer or of manger After login onto the system a list wit
5. and email members initial password o Allow members to select their initial password This option defines whether new users registering to your website can choose their initial passwords on their own or not It is easier to create pseudo accounts if the password can be chosen The selection is important if you intent to provide personalized sections within your portal where visitors have to register Note This specification has no influence on setting up new users such as visitors or editors icoya Zope management With this link you can switch directly to the icoya Zope adaministration interface ZMI Using the ZNI yaou can modify the templates set up users and roles or configure the workflow icoya OpenContent 2 5 0 56 c struktur AG 2004
6. from backup Put shadow live Advanced options Edit live document by Created by t admin Type sa Document i n i el o State y private Version 0 2 0 2 20040201 1K ocainost ouol Oya Yocun Ne LU SU 1 4UU 7 sna Jocument View ho valet Rat POUR SO ANA NAN en LAI IIa SANA PN SANAK PANEN NAN NA SERA fatade A doc A document Number 1 icoya OpenContent Version 2 1 0rc8 struktur AG and contributors Copyright 2001 2004 All rights reserved icoya OpenContent 2 5 0 c struktur AG 2004 54 icoya OpenContent USER MANUAL 4 8 3 Extended feratures 4 8 3 1 Restore from live document By clicking on this link the current shadow version is overwritten by the current live version This feature allows you to update the shadow version if the live version was modified by another instance administor in the meantime 4 8 3 2 Restore from backup By clicking on this link the current shadow version is overwritten by the current backup version This feature allows you to update the shadow version with the backup version backup and restore the document 4 8 3 3 Put shadow live Note This feature is only available for managers By clicking on this link the current live version is overwritten by the current shadow versionwithout publishing the shadow version 4 8 3 4 Edit live document Note This feature is only available for managers By clicking on this link
7. i e the owner you can interrupt the release process by resetting the status to private The status change can be executed by selecting the button cancel After this follow the process as described in the chapter Publish an object icoya OpenContent 2 5 0 51 c struktur AG 2004 icoya OpenContent USER MANUAL 4 8 Shadowing Shadowing is a completely new feature in icoya OpenContent 2 5 Shadowing allows editors and other icoya members to edit published objects In principle shadowing allows you to edit an object in any status Instead of editing the object directly the user edits a copy of the object The real object is also called the live object Once the editing has finished the changed object can be published and overwrites the live object A copy of the old live document is kept as a backup object so one can restore old objects 481 Introduction Please note that shadowing has to be enabled by your system administrator for your site If shadowing is enables you will see the versioning numbers in a box in the left part of the icoya screen below the navigation box The versioning box gives you an overview about stored versions as well as allows you to set the content of the shadow document to be the content of the live object Restore from live document to become the content from the backup document Restore from backup or set the shadow to become he live object Put shadow alive If you have the ap
8. icoya wha C Dokumente und Einstellungen Andreas 5 s g icoya_Textk rper farial x 10 Bi p eut 4 a pect E ii a ar E E aien 3 Manual El expo space ibition TJ Exhib Dm Bjobs Manusl 9 http flocalhostf opencontent icoya org icoya OpenContent v2 1 0 USER MANUAL 9 File has changed Manual The icoya Opencontent 2 1 user ma icoya OpenContent v2 1 0 USER MANUAL 5 An example portal en An wampa cota Y pa pi P Page 50 Default 100 INSRT STD HYP mor full anc Cuit Together 4 Lokales Intranet 4 Internet Ex oc J PC Ling w manual 2 1 rc Paint Shop Pro manual icoya Note1 To use the External Editor module with OpenOffice org files the external editor will have to be configured to use the right application with the possible file tyoes Do this using the configuration tool once you ve opened the tool go to Editors Type in the extension sxw in the Extension field and press import from reg The type OpenOffice Text Document file extension sxw has now been associated with the right application Note 2 If you experience problems with OpenOffice org and the icoya ExternalEditor module you might want to try and disable the a Quickstarter Do this by right clicking onto the Quickstarter symbol in the task bar and select Exit Quickstarter If you are working often with icoya and OpenOff
9. item is currently in the visible state Publishing Details Effective Date N one Expiration Date N one Comments Change State C Make private Publish Submit History Access a folder via a web page Created folders can be accessed directly through links or URLs like www domain com project folder i e pages images and files can be stored in folders and can be referred to However visitors to your website cannot access to the folders directly by the automatically generated portal navigation In order to create a folder that will be displayed as a menu item on your website use the object type MenuFolder as explained in the following chapter Note The access to folder by an URL depends of course on its publication status and the user s permission to access the folder in the first place Folder view on the Website Every time a visitor to your web page accesses a folder either via a link or by directly entering its URL the contents is displayed as follows e Default Page View Provided a document with the ID index_html exists in the folder and is published the document will be displayed as default page Important note If a document with the ID index html exists but is not yet published the visitor is prompted a login box see below e List View If there is no document with the ID index html in the folder a list of all the items in that folder will automat
10. live document is now the former shadow document with version number 0 1 0 3 now version 1 0 The shadow document does not exist untill the next editing process starts The backup document is now created icoya OpenContent 2 5 0 53 c struktur AG 2004 A doc E icoyaSite E 9 Members Preferences E icoya Zope Management E Reconfigure Portal pa Manage Members Live Version 0 2 Shadowed Version 0 2 0 1 Backup Version 0 1 2 Restore from live document Restore from backup a Put shadow live Advanced options Edit live document Folder contents Type Ti Document View Created by t admin Edit Document Fill in the details of this document Document Details icoya OpenContent USER MANUAL F admin Ih You are here Start A doc Language English ut ri z i Metadata Publishing State oe Private Version 2 9 2 0 1 20040201 1K a x 4 The user edits the document once again and saves it e The live document stays the same version 1 0 e The shadow document is created version 1 0 0 1 e The backup document is not modfied version 0 1 My stuff My Workspace Search_ Logout Tt admin You are here Start A doc Language English A doc E icoyaSite N Members Preferences BS icoya Zope Management 5 Reconfigure Portal Manage Members Live Version 0 2 Shadowed Version 0 2 0 2 Backup Version 0 1 Na lin natin Restore
11. objects and edit their properties Furthermore you can download file objects edit them locally and upload them again This enables you to simply update your file objects To locate file objects easily it is useful to describe files and assign keywords to them This enables you to search for images and lets you create a file object library 4 6 Searching items Search function The internal icoya OpenContent search facility enables you to quickly locate arbitrary objects within your project On the right corner you will find the search menu Click on Search My stutt i My Workspace Search Log out Language English German In the following you have two options to search either the Quick Search option or the Advanced Search option 4 6 1 Quick search Use the search field in the upper right corner of the icoya OpenContent desktop Quick Search Searchable Text 1 Enter one or more search criteria 2 Click on the Search button or press Enter 3 The result list is displayed By clicking into an object in the list you will be redirected to corresponding object in your portal for editing In cases where the quick search does not result in the desired way you should use the advanced search function icoya OpenContent 2 5 0 45 c struktur AG 2004 4 6 2 icoya OpenContent USER MANUAL Advanced Search Advanced search for content This search form enables you to find content on the site by s
12. onto the icoya ZMI and selecting the portal languages object and change the settings More information about how to change the portal languages can be found in the icoya administrator manual The procedures and examples described here use a portal with three languages English French and German 4 4 2 Create content In general when creating content one has to create content object Content objects are also generally referred to as documents Please note that documents are objects of type Document Article TOCArticle etc To create multi lingual content objects in icoya OpenContent directly use the short cut facility during the creation of a content object When you select an object type to be added to a Folder or MenuFolder all set up portal languages are displayed next to the selected object type in a drop down list You now can select the first language you want to create or select neutral if you do not want to create a multi language object Multilingual objects are displayed in the folder view as the object type with an additional icon All existing languages are displayed in the status column Before adding the new object select the desired language and than press Add New Item This will create an 118Nlayer object with a content object in the selected language This is equivalent to add an l18Nlyer object selecting the object type and adding the language icoya OpenContent 2 5 0 41 c struktur AG 2004 ico
13. provide visitors with your contact address and phone number in the Contact section Firstly you should create a MenuFolder with title Contact Within this MenuFolder create a Document which ID index html Enter a title description and the content in this case your contact details and publish the document When a visitor clicks on the menu Contact in your navigation the page with your contact address will be displayed List View If there is no Document with the ID index html in the folder a list of all the items in that folder will be automatically generated and displayed A default list shows each item s title size Date of last update and Description Above the list the title and description of the MenuFolder is displayed Example You would like to offer the visitor several PDF Documents in Downloads section Of course you can create a page and make the links to each Document manually A lot quicker it goes though if you just add the PDF Documents in MenuFolder and publish them The Download list will be automatically generated In the future you only need to add new items in the MenuFolder the list will be automatically updated No Entries View If a published MenuFolder is accessed which has no items inside the visitor sees a page with the title and the description of the MenuFolder as well as the message There are currently no items in this folder Note Avoid publishing a MenuFolder before adding and publishi
14. space Type ka Folder portal root http localhostfopencontent icova orofdemol Created by T admin Last modified State g 2003 08 08 j visible E PD expo space AG Exhibition Ha Museum El information Ps HW expospace club H Members 8 Site Info aE Preferences gt expo space Ea Reconfigure Portal Leal Manage Members 1 Seet W Dean r r m TY Ausstellung E bilder aj CUstornizationLoag expo space fascination a 8 expospace club g Informationen E Listing Members SG Museum E newsfolder GI site Info ausstellun i bilder Ki ki MuUstomizat A index html B member iy Informatio Li Listing B Members Ie Museum kd newsfolder ke siteinfo MenuFfolder Folder Document Document MenuFolder MenuFolder Folder MenuFolder MenuFalder Folder MenuFolder 2003 08 08 2003 08 08 2003 08 08 2003 03 08 2003 08 08 2003 08 08 2003 08 08 2003 08 08 2003 08 08 2003 08 08 2003 08 08 published visible private de en published published visible published published visible published ar admin T admin T admin admin admin T admin T admin T admin J admin T admin T admin Rename Cut Copy Delete Change Status icoya Opentontent Version 2 1 Orcs by struktur AG and contributors Copyright 2001 2003 All rights reserved
15. status pending 7 Dependent on your choice the object is either in the status private and therefore not visible on the website or in the status published and appears on the website 4 7 6 Retracta published document retract an object To retract an object i e making it invisible on the website you have to change the status of the object from published to private This is only possible under the following condition e The editor in chief or the administrator can change the status of objects from published to private To retract objects follow the instructions below 1 Select the appropriate object 2 Click the tab publishs 3 If necessary enter a comment containing information about changes in the status 4 Click on the corresponding button below the comment field Depending on your permissions or your role you have the choice between the following options ROLE BUTTON DESCRIPTION editor in chief Reject Resets the status of the document to private The document is not published and is not visible on the website administrator Reject Resets the status of the document to private The document is not published and is not visible on the website Important note The table refers to objects with the status published 4 7 7 Interrupt the release process If an object has been submitted for review its status changes to pending As the creator of the object
16. test A local role is a way of allowing other users into some or all of your folders These users can edit items publish them et cetera depending on what permissions you give them Local roles are ideal in cooperation projects and as every item has a history and an undo option it s easy to keep track of the changes To give a person a local role in this folder just search for the person s name or email address in the form below and you will be presented with a page that will show you the options available Search Terms Search by User Name Search Term Perform Search Currently assigned local roles in folder test These users currently have local roles assigned in this folder Assigned Roles Delete Selected Role s In the search files you can search for users you want to assign local roles To show a list of all users simply click on the Search Button Available Members 2 oo Role s to assign Member Reviewer SiteMember Manager Owner Assign Local Role s to Selected User s icoya OpenContent 2 5 0 c struktur AG 2004 Now you can mark a single user or multiple users by checking the box and select the desired local role from the dropdown list By clicking on the button Assign local roles the selected role is assigned to the selected user for this folder in addition to his generla role in the project 22 icoya OpenConte
17. the same browser window Note If the Link should be open in a new browser window you need to change to HTML code mode sr lt button and define the link target e g a new browser window with target _blank See example below Hyperlinkinformationen SBE POMT size2 3 gt 2 FONT color ccOO00 expospace FONT gt 8nbsp lt BR gt Faszination Space Shuttle lt FONT gt r B gt lt P gt Die Ausstellung ist r umlich und thematisch unterteilt in si P gt lt P gt lt A href dermol ausstellung vorbereitung DESIGNTIMEURL demoi1r ausstellung vorbereitung Mission svorbereitung A gt lt BR gt lt A href demoir ausstellung start PESISNTIMEURL dermol j ausstellung start target _Blank gt Der Start A gt lt BR gt lt A href derol ausstellung weltraum IPESIGNTIMEURL derno1 ausstellung weltraum gt In Add Image An existing image can be taken from the database and added Images those are not in the database can also be added General Important Also unpublished Images By can be added The Images are not visible on the website though until they are Protocol HuperTest Transfer Protocol pu blished Type Faint Shop Fro 8 Image Address Http flocalhost S080 ic URLI Emo i lo go gi Size 2291 bytes Dimensions 182 x 70 pixels Properties logo git Created 11 18 2003 Modified 1718 2003 Explorer User
18. wit browsers like Netscape Mozilla MS Internet Explorer and Opera In the following section we describe the IEEditor and the Epoz editor in detail Note The selection of the editor is predefined depending on you operating system 4 3 1 2 1 The EEditor The IkEditor allows you to design pages as you wish as well as to edit and integrate any kind of contents With the IEEditor you can create pages HTML Documents without any technical knowledge as easily as in your word processor Also you can paste the text through the Windows clipboard into the WYSIWYG Editor and then go on with editing Pages you created with an external HTML Editor such as Macromedia Dreamweaver can be used as well Working with the WYSIWYG Editor you can configure several settings and formatting with the buttons in the tool list Normal l Verdana B 7 U Fase Fae FY Sy f El a Il Aini i Mil ZEGA nyi 5 el Ebi The following table gives you an overview about all the functions of the WYSIWYG Editor and describes the each button in the tool list Overview of IEEditor functions Internal Link You can add an internal Link e g on a Contact page Choose a target page or atarget directory from the pop up window icoya OpenContent 2 5 0 31 c struktur AG 2004 icoya OpenContent USER MANUAL Add Hyperlink You can add a Hyperlink to Hyperlink an item or yeeceanbo pe Ta chosen The uri Date E Link added will open in
19. OpenContent 2 5 0 43 c struktur AG 2004 icoya OpenContent USER MANUAL 1 Select and arbitrary folder in which you want to store your image objects Note If you want to integrate images into your documents we advise to store them ina specific folder in the main folder This makes it easy to keep track of all images and enables the easy integration of images into documents 2 Create a new object of type Image enter the corresponding information and upload he picture from your local machine To do this click onto the Browse button and browse you local system for the desired file 3 Click the button Save Please note that the time for the upload procedure and the saving depends on the file size and your Internet connection Therefore the saving on an image files might take a few minutes 4 5 1 2 Edit and manage images Like with all other objects in icoya OpenContent you can select the image object and edit its properties Furthermore you can view the image save it locally edit it locally and then upload it again This enables you to simply update your images To locate images easily it is useful to describe the images and assign keywords to them This enables you to search for images and lets you further create an image library 4 5 2 Create and manage download objects In icoya OpenContent you can manage arbitrary files and allows the download via the web The imported objects are easily located by assi
20. Prompt Script Prompt Enter the UAL of the image Cancel rr een Add image An Image on a website can be added In this case you need to enter the absolute URL Note In order to define the Image s URL right click on that Image You ll see its Properties Copy the address URL of the Image in the clipboard and then paste into the input field icoya OpenContent 2 5 0 32 c struktur AG 2004 icoya OpenContent USER MANUAL Undo You can undo the changes you have made You can redo what you did undo Paste Paste items from clipboard Bold Set the font face as bold Underline the text Increase Indent Increase Indent Each click makes further the indentation Cut items texts out into the Windows clipboard Italic Set the font face as italic Copy items texts from Windows clipboard Decrease Indent Increased Indent can be decreased Align Left Rows items can be aligned with left border Center Center the text or items so that their left and right margins are exactly the same Align Right Rows items can be aligned with right border Numbering Indent the text and set the numbering increasing 2 Bullets Indent the text and set the bullets Any image for used in bullets for bullet point can be defined in the CSS stylesheet Tu Text Color You can choose the text color from a palette Ja Background You can choose the background color from a palette Color ii iil Positions norma
21. Version Y MenuFolder T boss me Published 1 0 20031109 Ja recruiting http localhost mySitefrecruiting W Job Offers Show All Items k texy Open positions at myComp 4 index html Copy Jf Paste Delete Change Status 4 5 Create images and download objects In icoya OpenContent you can create manage and publish arbitrary image documents and binary files like office documents multimedia objects or ZIP files You can link to these objects from the standard document object as well as generate link lists allowing the simple access to documents over the web 4 5 1 Import and manage images Icoya OpenContent allows you to manage and integrate you images into you web pages in an extremely easy way You can use all commonly used image formats e g GIF JPEG etc 4 5 1 1 Create import images Folder contents View Edit Metadata Publishing Type Created by State Version P Image boss ee Private Je recruiting Image 2003 11 09 2148 en E http localhost mySite recruiting Image 2003 11 09 2148 en image_view Edit Image Using this form you can enter details about the image and upload an image if required Image Details Title Description Image Durchsuchen No image has been uploaded yet Save To create new image objects follow the below instructions icoya
22. WYG Editor Wo Wa 4 3 2 2 Manage paragraphs ooooooWo Woman 4 3 3 Greate and Edit TOGA ti dle Se o nia aah mann 4 3 4 Create and Edit an Office Document Object type OODocument 4 3 5 Create a news object item type News Item oooooWoW Wo 4 4 Overview Creating editing and managing multilingual content 4 4 1 Pre CON OS ee ae ea 4 4 2 Create One r ete eG cat Sie ole Ce Bian 4 4 3 Add content in another language ooWoW oom 4 4 4 Publish multilingual content menanam ama tanam sana 4 5 Create images and download objectS oooooo oo WWW Woo 4 5 1 Import and manage images kedai 4 5 1 1 Create import IMAGES oooooooo W W Woo moon 4 5 1 2 Edit and manage images Woo W Woo mmm 4 5 2 Create and manage download Objects oooooWoo 4 5 2 1 Create download objects oooooooWo W oo oWooaaan 4 5 2 2 Edit and manage download Objects ooooooooWWo Woo 4 6 Searching items Search function oom 4 6 1 Quick Sear hana aman ena usa Rt Sp 4 6 2 Advancted Seareh ea ea esa Na et atas 4 7 Publish objects The publication process WorKkflow oooooo 4 7 1 aenea Bee nee ea ia 4 7 2 The publication time interval 4 7 3 The publication procesSS ooo Woman 4 7 4 Submit an object for review oo W WWW Wa 4 7 5 Pubiishanab lt 1 oy inane etme ena ers nor ee re este ee tr neat mana Banua 4 7 6 Retract a publi
23. Zope platform This information and other documentation can be downloaded from http www icoya com Please contact us by email for any questions ideas and improvements about this user manual and other documentation Email to support struktur de icoya OpenContent 2 5 0 5 c struktur AG 2004 icoya OpenContent USER MANUAL 3 Basics 3 1 Open up an internet browser and enter the corresponding domain name For example if your are running icoya OpenContent 2 5 on the server myServer within themyComp com domain on port 80 and you want to access the portal project mySite access http myServer myComp com 80 mySite The browser windows will display the portal view as it would be shown to visitors of your portal Click onto the Meta menu Login in upper part of the web page In the resulting view enter the user name and the personal password This user name and password was given to you by the icoya OpenContent root administrator or it was set up within the icoya management interface ZMI Login 3 2 The icoya interface After the logging into icoya OpenContent you will see the working environment of icoya the icoya OpenContent interface The working environment is divided into several sections search tose anguage English German icoye OpenContent My Workspace T admin You are here Start iContentsMl Folder contents Order Translate Titles View Local Roles Edit Publishing expo
24. ages includes a preview of the image or you can use the compact view The compact view lists the same images but does not provide a preview of the images Further more you can use the search function o locate images The search function uses the name title and description of an image to locate it within icoya In the top left you can browse different folders of your project icoya OpenContent 2 5 0 36 c struktur AG 2004 icoya OpenContent USER MANUAL A expo space expo space Microsoft Internet Explorer Hok Pe Choose Image bilder bilder narrow matches by various flags 52 files are accessable and can be linked with standard view anfahrtd 1jpg bilderfanfahrtoi jpg en anfahrtd ijpg bilderfanfahrtol jpg de anfahrtd2jpg bilder anfahrtOs ipg de anfahrtdzjpg bilderanfahrtOs ipg en anfahrt03jpg bilder anfahrtO3 ipgf de anfahrtd3jpg bilderfanfabrtO3 ipgfen anfahrt04 bilder anfahrtd4 jpg en anfahrt04 bilder anfahrtO4 ipg de anfahrtd5jpg bilderfanfahrtos jpg de anfahrtd5jpg bilderfanfahrtos jpg en anfahrtdijpg bilder anfahrtO ipg de anfahrtdtjpg bilderfanfahrto jpg en L expo space Tj Ausstellung TI informationen Members Museum T site Info m Temporary Folder A bilder Tj expospace club E newsfolder E LJ L a 7 ia LJ EN bj ua T La bj L E E L ausstelungjpg bilderfausstellung jpofde gA only published search all fold
25. ata Publishing A Gl Type Created by State Version fan Document admin private 5 0 1 0 2 20040201 1K E Document 2004 02 01 3119 9 http localhost 8080 icoyaSite Document 2004 02 01 3119 shadow document_view Edit Document Fill in the details of this docurnent Document Details Title Description A document Body text Number 1 x 2 The user edits the document again and saves the changes A doc EM icoyaSite N Members Preferences x icoya Zope Management Reconfigure Portal E Manage Members Live Version 0 1 Shadowed Version 0 1 0 2 Backup Version n a 2 Restore from live document 2 Put shadow live Advanced options Edit live document The live document is still the empty document version 0 1 The shadow document is now the newly edited saved document version 0 1 0 3 There is no backup document Diu orei T admin Ih You are here Start Document 2004 02 01 3119 Folder contents H view H Edit H Metadata H Publishing A E Type Created by State Version j j fan Document jr admin private F 0 1 0 2 20040201 1K E Document 2004 02 01 3119 73 http localhost 8080 icoyaSite Document 2004 02 01 3119 shadow document view Edit Document Fill in the details of this document Document Details Title Ia doc Description GG Body text Number 1 2 3 The user publishes the document The
26. board The only other user allowed to access this space is the portal administrator admin e Assign favorites This feature offers you the possibility to add your current position into an internal icoya list of favorites To do this click onto the symbol at the beginning of the line This feature enables you to quickly navigate to often use portal sections e You are here Shows your position in the content structure of your project You can easily navigate by clicking on the position bar e Languages You can choose the language if your project is set up as a multi language project only available with icoya multi language extension 3 21 Search 2 The search section allows guickly finding objects pages images documents etc in icoya OpenContent Just enter one or more search items into the search field and press the search button For a more specialized search after certain characteristics you can use the expanded content search Click on the search button in the main function section Ouick search for content This search form looks for text in title text content and description Quick Search Searchable Text E icoya OpenContent 2 5 0 7 c struktur AG 2004 Advanced Search Advanced search for content This search form enables you to find content on the site by specifying one or more criteria to be met Remember that you can use the quick search anytime it s normally good enough this search fo
27. cted project languages Folder contents Translate Titles Local Roles Publishing A Type Created by Last modified State Version wy GG MenuFolder 4f admin R 2003 08 08 fl published 1 0 Mo ausstellung 9 http localhost opencontent icoya arg demol ausstellung Edit MenuFolder translated Titles Title lt gt Languages Enter the Title of this MenuFolder for each language here English German Ausstellung The translated title will now be displayed once the user has selected for example German as content language In the example above Ausstellung is now being displayed instead of the title Exhibition e View shows the folder s web view on a call of that navigation menu depending on the permission of the user The MenuFolder s web view depends on the definition of a page with ID index_html Once this page exists in a MenuFolder so it will be displayed when that menu is clicked otherwise a list of all the items in the MenuFolder will be displayed e Local Roles A local role is a way of allowing other users into some or all of your folders on the web site Depending on the given permissions users with a given local role are able to edit delete and publish items e Edit Allows the editing of the MenuFolder s properties such as ID title and Description e Publishing Allows the MenuFolder to be published as described in chapter Publishing process 4 2 3 Publish a MenuFolder You can change the MenuF
28. cure sections of your web page In the following you will find information about users and roles 3 3 1 User To get an overview of users click onto the Members tab in the main working section The list is only displayed if you have the appropriate administrator rights Within this overview you can add new users and edit or delete existing ones Member Listing admin infom struktur de Manager Mitglied Redakteur besucher infomstruktur de SiteMember amp chefredakteur infomstruktur de Mitglied Redakteur redakteur infomstruktur de Mitglied 3 3 1 1 Add new user Member Listing Click on the button Add new user and fill in the form with the following information e Full name The full name of the user e User name This name will be the log on name of the user e Email The email address if the user Optionally the password can be sent automatically to the user using this email address e Password Choose a password for this user icoya OpenContent 2 5 0 18 c struktur AG 2004 icoya OpenContent USER MANUAL e Confirm password Confirm the above password e Send password If this selection is checked the password will be sent automatically to the above email address e Role Choose the role for the new user Add a new user Member Details Full name Eh User name fo E mail Eh Portrait Duohsuchen Password Confirm passwd a Mai
29. e following operations Rename Here you can change the ID of the object Cut Copies the selected object to the internal icoya clipboard and deletes them in this folder Pasting will erase these objects from the clipboard Copy Copies the selected objects to the internal icoya clipboard Pasting will not erase these objects Paste Inserts object from the internal icoya clipboard This button is only visible if one or more objects are in the clipboard Pasted objects always have the status private Delete Deletes the selected objects Change status Depending on your user rights you can change the publication status of the documents Further information can be found in chapter The publication process Select and edit objects Clicking on the object title will select the object for editing Initially the object will be displayed in the view mode By clicking on the tabs above you can call the following functions View Displays the content of the object Edit Offers the possibility to edit the object Depending on the object type different options like direct editing of import functions are available Metadata This section allows the creation and the editing of different kinds of Meta information like keywords or data about the author Publication Depending on your user rights you can submit document for review or publish documents directly on your web page Download This option allows the download of the object di
30. ejecting the object the status is set to private By publishing the object the status changes to published published The object is published Visitors to your web site can view and access the object The object is visible for the editor in chief and the administrator The administrator role is the only role allowed to edit published documents protected The object is published for Site Members only That means that only logged in users can access and view the contents Visitors to your web site cannot view or access any content of the document 4 7 2 The publication time interval This function allows you to publish content and documents time dependent within your icoya OpenContent portal For example you can create and publish a news item which will be accessible on your web page only at a specified date or time The news item will only be accessible starting from your desired date and only till the set end date There is no need for manual intervention This function can be extremely useful during business trip Every object can be displayed within a specified time interval During the publication you can define a start date and an end date see below The start date defines the time the object will be visible on the website The end date defines the time the object will not be visible anymore You also can define one of the two criteria i e to make the object visible for unlimited time at a defined point in time By defaul
31. ers ausstelungjpg bilderfausstellung jpgfen blank bilder blank giffde blank bilder blank giffen bodenkontrollejpg bilderfbodenkontrolle jpg en E ep L E L 4 3 2 Create and Edit Articles As described earlier the object type Article is designed to have a fairly rigged document type only allowing the user to enter text in form of paragraphs with limited formatting allowed and link these paragraphs to single images within the portal To create an object of type Article select Article from the object list Content based on this object type have the following attributes e Name only for single language Documents The name or ID of the object This will be used in the HTTP path of the object e Headline will be displayed as heading on the page when it is published e Paragraphs Each paragraph then consists of the following attributes o Subline a paragraph heading o Paragraph number this number is used when ordering different paragraphs within an Article object o Paragraph Text This is the main content of each paragraph It is similar to the body text of an object of type Document However Articles or more Article paragraphs are not allowed to be as flexible as normal documents Therefore a simple WYSIWIG editor is built in to allow comfortable editing of content o Image allows an image to be displayed Note the image has to be uploaded into icoya Do not forget to publish the image before pub
32. f characters Other fields are defined differently depending on the object type The following object types are integrated into icoya OpenContent Document The Document object type is used to display arbitrary content which can be in form of HTML reStructured Text or plain text The attributes are e ID generated e Title is used for displaying a headline e Description is displayed under the headline as short text Search results also return this text e Content content which allows free formatting of content including images and links The content can be entered in HTML plain text or structured text Image Images in form of JPEG PNG GIF or other common Internet image formats The attributes are e Name Name or ID e Title is used for displaying a headline e Description is return by searches e Image Upload of an image from your local machine File Arbitrary binary files like animations PDF documents Office documents etc The attributes are e Name Name or ID e Title is used for displaying a headline e Description is return by searches e File Upload of a file from your local machine Link Using this object type it is easy to generate lists of links The attributes are e Name generated e Title is used for displaying a headline e Description is displayed below the title and returned by searches e URL full address of the link target for example http www icoya com icoya OpenContent 2 5 0 14 c stru
33. gning a description and keywords to them You can manage the following file types Office documents Word Excel PowerPoint etc Multimedia files Flash MPEG MP3 WAV etc ZIP files Software updates 4 5 2 1 Create download objects Creating download object is described in the following 1 Select and arbitrary folder in which you want to store your download objects Note If you want to link to your binary files in your documents we advise to store them ina specific folder in the main folder e g downloads This makes it easy to keep track of all files and enables the easy integration of files into documents In case you want to cerate a download section as an overview list you should store all files in one menu folder This enables the automatic generation of a download list as described above in the paragraph MenuFolder view Create a new object of type File and enter the necessary information and upload the desired file To locate the file on your local system press the Browse button and select the file 2 Click Save Please note that the time for the upload procedure and the saving depends on the file size and your Internet connection Therefore the saving on an image files might take a few minutes 4 5 2 2 Edit and manage download objects icoya OpenContent 2 5 0 44 c struktur AG 2004 icoya OpenContent USER MANUAL Like with all other objects in icoya OpenContent you can select file
34. h all objects awaiting publication will be displayed review list in the information section You can let the system display this list anytime by using the guicklink button Pending MEME Fotder contents order H Translate tes View Local Roles Edit H Publishing Type Created by Last modified State Folder T admin FE 2003 08 08 visible of porta root P http localhost 8080 opencontent icoya org demoi Results 35 items matching your criteria Next 5 items 9 Im Weltraum ee MenuFolder Weltraum di fopencontent icoya orgfdemo1lfausstellung pending male t admin amp In space mission control Document fopencontent icoya org demol ausstellung weltraum pending i t admin Bodenkontrolle a EER 9 Bodenkontrolle MenuFolder ae T admin fopencontent icoya org demol ausstellung weltraum pending Us amp Im Weltraum Bodenkontrolle Document fopencontent icoya org demol ausstellung w fais pending N Space Shuttle Sp Nah Sh uittl J Men uFolder Space Shuttle admin fopencontent icoya org demol ausstellung vorbereit pending The Space Shuttle The preparation of the Document k admin o e at 11 fopencontent icoya orgfdemolfausstellungf vorberseit mission pending N Der Start Darstart MenuFolder erStart E admin fopencontent icoya orgfdemo1lfausstellung pending Das Space Shuttle Die Vorbereitung f r den Document 7 L admin fopencontent icoya
35. he Option hidden defines that the Menufolder is not diplayed in the navigation an sitemap lt can however be accesed via direct links In the field default view a template from the skin folder can be specified that renders the content 4 Click save to create the Menufolder After that the system changes automatically to this folder 5 Now you can add new items in this folder directly or copy amp paste items from the clipboard 4 2 2 Edit a MenuFolder Change to the desired MenuFolder by clicking on the name on the left hand side The following options are available Folder contents Translate Titles Local Roles Publishing Type Created by Last modified State GP Felder gp admin B 2003 09 08 Qh visible E portal root D http localhost opencontent icoya orgi demol 3 expo space A MenuFolder with various documents like other MenuFolders and objects of type document e Folder Contents lists the individual object within this folder e Order You can order Folders and MenuFolder according to a priority This order is used when icoya OpenContent 2 5 0 27 c struktur AG 2004 icoya OpenContent USER MANUAL displaying Folders and MenuFolders in a list e Translate Titles Only with icyoa multi language extension Using this menu you can translate folder titles for multi lingual projects Clicking onto this tab will give you an interface to enter the translations of the title in to all pre sele
36. his will be used in the HTTP path of the object e Title the title of the document e Description the description of the document e File You can upload an existing OpenOffice document here The easiest way to create an OODocument is to initially upload an existing OpenOffice document You can also create an empty document first and upload a file later on using the normal edit view Once you have uploaded an OpenOffice document it is immediately available to be viewed and accessed Without the icoya External Editor module you will have to change the document using OpenOffice save the document on the file system and then upload it again If you have the ExternalEditor module installed you can directly edit the document from icoya Just click onto the ExternalEditor button ie The document will now be downloaded from the icoya site Select Open when asked what to do with the downloaded document The external editor module will then automatically open the OpenOffice application The document is now ready to be edited After editing select File and Save to store the changed document in icoya The changes will take effect immediately Below is a screenshot of OpenOffice org and icoya icoya OpenContent 2 5 0 39 c struktur AG 2004 icoya OpenContent USER MANUAL expo space Manual Microsoft Internet Explorer Zur ck 7 x a A 2 Suchen J Favoriten Medien File Edit View Insert Format Tools Window Help
37. hor Restrict the search for objects created by these users e Review status Restrict the search to objects in a specific publication status 3 2 2 Navigation section 3 The navigation box allows you to navigate within the icoya portal in a tree like structure as well as providing quick links to some main functions of the portal The navigation box is always displayed on the left of the content area Hismion Stabement B myste It Members The Company Jab oerz 1G Mission Statement Oher rbems mxp Welcome to 5 nev icova Op a rary SUstomizabonLog JFE Gya dope Management M Reconfigure Portal SP Manage Members Navigation The box navigation shows a representation of the navigational structure of your project i e your web page or your intranet portal This is a list of all MenuFolder objects created within your project in a tree like structure objects of type Folder are not displayed This overview is the simplest way to navigate through your project and find certain sections of your project in order to change or add content Simply click on the corresponding items and sub folders are displayed icoya OpenContent 2 5 0 9 c struktur AG 2004 icoya OpenContent USER MANUAL Other items A list of all other items besides MenuFolder objects is shown You can navigate to the desired item by clicking on the item Preferences Allows the user to set their own email address upload a portrai
38. ically be displayed A default list shows each item s title size last modification icoya OpenContent 2 5 0 25 c struktur AG 2004 icoya OpenContent USER MANUAL date and description Below is an example of such a list view for a folder with name Listing containing a document named a doc Search Pd cn Welcome Members Mews Log out Search Sitemap Exhibition Museum Information expospace club Site info Listing LANGUAGE This Folder does not have a default page Instead a abject list is displayed If you want to create a default page in this folder that will replace the tem listing click here English German TITLE TYPE SIZE MODIFIED DESCRIPTION 2003 11 30 MODE coy view Top of page Print version Last modified 3011 2005 12 09 49 Vvesteuropsische Normalzet Created by admin Copyright 2003 All rights reserved Overview of all the items in a folder e No Entries View If a published folder is accessed which has no items inside the visitor sees a page with the title and the description of the folder as well as the message There are currently no items in this folder e Login View Accessing to a folder the visitor will be prompted to log in if o A Document with the ID index html exists in the folder but is not published see above o The items in the folder are protected and accessible only for certain user group see chapter 3 3 User Management icoya Ope
39. ice together you might want to unselect Load OpenOffice org during Start Up 4 3 5 Create a news object item type News Item To create documents displayed in the news section or the news box select the object type Newsltem The following attributes can be entered Name the name or ID of the object Date enter the date of the news Title will be displayed as header in the news section or the news box Lead in Short text version of the full news This information will be displayed in the news box and as short description in the news overview e Body text Full news text icoya OpenContent 2 5 0 40 c struktur AG 2004 icoya OpenContent USER MANUAL News displayed in the news overview page 4 4 Overview Creating editing and managing multilingual content icoya OpenContent 2 5 offers as a new feature the creation and editing of multilingual content within the same portal This features offers to combine many different portals into one While the following sections of this chapter will concentrate on the creation and editing of selected object types this section is a brief introduction on how to create and manage multilingual content Note All multi language features are only available with the icoya multi language extension 4 41 Preconditions To create multilingual content your portal project has to be set up to allow more than one language Your portal administrator can add additional languages by logging
40. icoya OpenContent USER MANUAL icoya OpenContent v2 5 0 USER MANUAL icoya OpenContent 2 5 0 1 c struktur AG 2004 icoya OpenContent USER MANUAL Preface Thank you for buying icoya OpenContent 2 5 by the struktur AG The new version of icoya OpenContent provides even more exciting features than previous versions of icoya OpenContent This makes icoya OpenContent a complete and full content management system for Intranet and Internet management icoya OpenContent 2 5 has a completely new and intuitive graphical user interface making it extremely easy for users to quickly create complex web pages Together with the multi lingual support and the included icoya Editorlntegration it provides the right tool for today s global information society The integrated icoya ButtonMagic module provides a tool to create even the most complex graphical portals with graphical buttons and menus in any language Furthermore does icoya OpenContent provide multi lingual user interfaces new security settings icoya Security operating system independent WYSIWYG editors asynchrone indexing QueueCatalog icoyaProcessor scheme based object types icoya Archetypes automatic conversion to XHTML icoya XHTMLify automatic selection of presentation languages and mini shadowing of published documents to name a few We are sure that you will enjoy working with the completely new and unrivalled icoya OpenContent 2 5 Sincerely Niels Mache CEO str
41. it is easy to create and edit new contents such as product descriptions company profiles or job offers The pages can be designed nearly without any constraints i e like editing a document in your favorite word processor application you can add any headings subheading tables or pictures and naturally make links to the other pages These pages are based on the item type Document This type has some input fields as follows e Name only for single language Documents The name or ID of the object This will be used in the HTTP path of the object e Title will be displayed as heading on the page when it is published e Description will be displayed as a short introduction under the heading In the search result this will also be displayed e Body Text the actual content This content can arbitrarily be formatted using the below text formats e Format The content text format It can either be reStructured Text plain text or HTML These fields must be filled on the creation of new Documents and can also be changed at a later time To edit the main content you have two main possibilities either edit the content in the text area or use a WYSIWYG editor The additional module Editor Integration allows you to edit content in any Windows application To edit content using the editor integration click onto the External Edit tab Note always save any changes you have made before changing the editor type i e if you change from
42. itor to edit the object This feature is only Edit shown if the external editor module is installed and set up The undo function allows to undo the last changes only available for icoya administrators icoya OpenContent 2 5 0 10 c struktur AG 2004 icoya OpenContent USER MANUAL 3 2 5 Desktop section 5 The desktop section displays content or an overview of the content Depending on the selection either a folder view is displayed or the section is used to edit and display individual content objects like documents In this area you can create new documents and edit existing documents Similar to the Windows Explorer you can create new objects as well as select edit copy move rename and delete existing ones Furthermore you can change the properties of the current folder Contents Folder contents Order View Local Roles Edit Publishing Type Created by State Version Ww D Folder jr admin dah visible 20031101 UNDO E porta root e http iffl oca Ih ostim ySite Sy An example portal This is an example icoya OpenContent 2 1 portal Show All Items v Select v Add New Item term tres tdoc A Document 2 B Document 3 T boss Taj CUstomizationLog Customizat Document 3 private T admin 5 Images 7 images Folder 3 visible t boss H Job Offers F 9 recruiting MenuFolder 3 private t boss Members Z 9 Members MenuFolder 3 published t
43. ktur AG 2004 icoya OpenContent USER MANUAL News Item Object type for news The attributes are e Name generated e Date display date of the news e Title is used as headline for the news as well as in the news box e Preview Short description used in the news overview e Content Complete news text Folder Object type for folders folders used to structure content These folders are not displayed on the web page and can therefore not be used for navigation The attributes are e Name Name or ID e Title is used for displaying a headline e Description is returned by searches Event Document type used to create events for event lists The attributes are e Name Name or ID Title Place Event type Event description Event URL Start of the event End of the event Contact person Contact email Contact telephone number MenuFolder Object type for menu folders special folders used to navigate through your web page The attributes are e Name Name or ID e Title Menu text used in your portal for navigation e Description is returned by searches e Weight can be used to sort the order of the MenuFolders when published The MenuFolder with the lowest weight is shown as the first navigation point on the website Article An Article object is similar to the document object The difference to a document is the way content is entered An article consists of a number of single paragraphs of text Each paragraph can con
44. l Font Style Set text to predefined formatting sel Font size Set font size You can choose several font types Fy l ama A Table with its properties table E a TU OX format can be added Cell Padding Cell padding Cell Spacing Space in Pixel between cell po content and Cell border Cell spacing Rows Space in Pixel between two or Columns more cells of a table Insert Table a Oe Ln Insert Column Insert a new column into a table i ier econ conn aa Insert Cell Insert a new cell into a table il ne aa WY fe Insert Table Border Delete Cell Delete a row in a table Po Delete Column Delete a column in a table Delete Row Delete a cell in a table Split Cell Split a cell in a table Merge Cells Merge marked cells into one cell SRE HTML code Display text in the text section as HTML source code icoya OpenContent 2 5 0 33 c struktur AG 2004 icoya OpenContent USER MANUAL ih Find Text Search term can be Em mx entered in the field The whole text Anda End Net section will be Director atch whole word on Cancel Borders The border of a table can be made visible independent of the table s margin This view effects only in WYSIWYG Editor Note If you work with tables with no border border 0 you might activate this border function for a better overview Show details Z WYSIWYG Editor Microsoft Internet Explorer SRC Open Positions Click here for open posi
45. l Password Yes mail the password Poles Manager Member Reviewer SiteMermber Click on Add new user to store this information and create a new user 3 3 1 2 Delete user Select the desired user by clicking the selection box in front of the name of the user Click on Delete Member Listing Note The currently logged in user cannot be deleted and is therefore not displayed in the list icoya OpenContent 2 5 0 19 c struktur AG 2004 icoya OpenContent USER MANUAL 3 3 1 3 Edit user Folder content Local Roles Publishing Type Created by State Yersion MenuFolder admin wee published ay 1 0 20031101 E Members ig http localhost mvySite Membersf Member Preferences Member Details boss Mew e mail address andreas struktur de Listed status Listed Unlisted Portrait C New password Confirm password Role s Member Reviewer SiteMember You can configure the following user details e Email address e List status Defines if a user is listed or not A user of type administrator is always able to view the entire list whether or not the list status is not listed e Image The user can import a personal image This image is shown in the member list e New password The user password can be changed e Confirm password If the user password has been entered above this field has to be filed in using the same password for confirmation e Domains Enter the domai
46. like documents images or files A subtle distinction to the publication of other object types is that it is not possible to you while you are in this folder To publish a folder follow the instructions below 1 Change to the directory in which the desired folder is located or if you are already in the folder go up one level e g immediately after creating a folder Select the checkbox of the folder Click on the Button Change Status Start the publishing process as explained in chapter Publishing process icoya OpenContent 2 5 0 24 c struktur AG 2004 icoya OpenContent USER MANUAL Contents Folder contents Order View Local Roles Edit Publishing A 2 Type Created by State Version SJ Folder T boss w visible 20031108 T company image http localhost mySite company image Publishing process A private item can only be viewed by its Owner and by the site management Only published items are available to the general member base and anonymous visitors Before an item is published it must be reviewed by one of the site s Reviewers You can request that an item be reviewed by submitting it using this form which sets its status to pending Another way to control the visibility of an item is with its effective date and expiration date An item is not publicly available when the current date falls between these dates even if its status is published Status Status This
47. lishing the object referring to it o Alternative text allows an alternative text to be entered o Image link allows a link to be set from the image Visitors and users clicking onto the image are referred to this link target o Image subline allows to a short image description to be entered icoya OpenContent 2 5 0 37 c struktur AG 2004 icoya OpenContent USER MANUAL 4 3 2 1 The Mini WYSIWYG Editor As described earlier does the object type Article allow the editing of paragraphs using a mini WYSIWYG editor The main functions are creating internal and external links itemise text change text alignment and format In detail the functions of the mini WYSIWYG editor are as follows i s Addinternallink a Fa Hyperlink F H oo E Indent the text and set the bullets Any image for used in bullets for bullet point can be defined in the CSS stylesheet Align Left Center Center the text or items so that their left and right margins are exactly the same EL Align Left Rows items can be aligned with left border Align Right Rows items can be aligned with right border 4 3 2 2 Manage paragraphs Once a paragraph has been written one might want to add further paragraphs To do this press the Add Paragraph button You can add as many paragraphs as you like Each paragraph can be edited with its own mini WYSIWYG editor To delete one or more paragraphs select the remove paragraph tick box of the
48. nContent 2 5 0 26 c struktur AG 2004 icoya OpenContent USER MANUAL 4 2 Setting up Navigation with MenuFolder objects In comparison to ordinary folder MenuFolder forms the base for your website s navigation element A MenuFolder will be automatically listed in the navigation and in the sitemap after its publication i e with MenuFolder you can construct the menu navigation on your website quite easy and flexible in order to direct the site visitor into the appropriate section or folders Start with setting up navigation in your project s main directory by creating MenuFolders for your main navigation menu To create sub navigation change into the appropriate MenuFolder and add more MenuFolders So you can set up your navigation tree step by step 4 2 1 Create a MenuFolder 1 Change to the desired directory where the MenuFolder should be created Note This can only be your project s main directory or an existing MenuFolder 2 Add new item of the type MenuFolder 3 Enter a name a title and optionally a Description Important the name will be the path to the folder in the URL while the title is the menu name If you create a MenuFolder for a multi lingual project the title given here will be used as a base for translations to other languages In the field weight you can enter a number which defines the sorting of the MenuFolders in the navigation tree The smallest number is shown at the top of the navigation T
49. ndicating the possible languages for which this object type can be created The default language is the language currently used within the icoya interface Lay An example portal This is an example icoya OpenContent 2 1 portal Show All Items vi If no object type is selected while clicking on the Add New Item you are referred to an overview of all object types with a short description There you can select the desired object type icoya OpenContent 2 5 0 13 c struktur AG 2004 icoya OpenContent USER MANUAL Object types All objects in icoya belong to a certain object type The system allows the adding of object types either by programming or installation of new modules Every object has an unigue ID and a title independent of its object type e Id Name The D or Name is the unique name of the object ID is unique within the path of the whole project The D is normally generated by the icoya system but can be changed manually anytime Using this ID objects are called via the Internet i e the ID is comparable to a file name No special characters or white spaces are allowed in an ID Preferably do not use upper case spelling of the ID Please note that in icoya all links to other objects are via this ID so changing the ID afterwards might cause broken links e Title The title is the name of an object Titles can be displayed in the Internet as headers or return by searches There are no limitations in the use o
50. ng content in it Otherwise a visitor might click on that menu while you still are working on it and he ll get an empty page with that message Login View In the following situation the visitor will be prompted to log in if icoya OpenContent 2 5 0 29 c struktur AG 2004 icoya OpenContent USER MANUAL o A Document with the ID index html exists in the MenuFolder but is not published see above o The items in the MenuFolder are protected and accessible only for certain user group see chapter 3 3 User Management 4 3 Creating and Editing content objects icoya OpenContent provides a number of ways to create content within your portal One way very similar to traditional web pages is the use of the object type Document Although the editing of this document class is far easier than editing pure HTML Other content types are mentioned later like Article news TOCArticles and OODocument This section provides a detailed description of how to edit every single object as well as describe tools used for editing such as the different WYSIWYG editors All content objects can be created as multilingual content objects The content editing does not differ from single language objects but the management and creation differs The multi language objects are described in the next main chapter 4 3 1 Create and Edit standard Pages Object type Document Many pages created in icoya OpenContent are created as HTML style Documents Therefore
51. ns from which the user is allowed to log on e Roles Choose the role of the user To save these changes click on Apply Important note If you change your own password you will be asked automatically to log onto the system with your user name and password Please close down your browser application and log onto the site using your user name and your new password icoya OpenContent 2 5 0 20 c struktur AG 2004 3 3 2 icoya OpenContent USER MANUAL Roles and Permissions Every user in icoya OpenContent has at least one role assigned These roles define specific user rights After the icoya OpenContent installation the following roles are available Manager administrator This role offers all available rights to the user A user with the role administrator can create users edit the basic settings of the project and create edit and publish content This role is suitable for users who install configure and maintain the system e g system administrator IT chief etc Member editor A user with this role can set up contents and edit unpublished contents The user cannot publish content directly but can request its release This role is suitable for users who set up content but are not allowed to publish directly e g contributors freelancer etc Reviewer Editor in chief This role enhances the role member for editor in chiefs The roles member and reviewer allocate all basic rights for administrati
52. nt USER MANUAL 4 Working as an Editor In this chapter the most important functions for creating and maintaining your projects are explained 4 1 Adding a folder In order to add contents to icoya OpenContent in a structured way you can store file structures similar to a file system Similar to a classical web page you can access folders using the project URL directly A published folder named images in the main directory of your project can be accessed through www projectname com images In this way allows flexibility creating or maintaining your content in a structured fashion as well as access contents in this folder via links in your documents 411 Create a folder 1 Change to the desired directory where you want to create the folder 2 Add anew item of the type Folder 3 Inthe Edit Folder Properties page enter a name a title and optionally a description Click on Save 4 The folder will be created After this the system changes automatically to this folder 5 Now you can directly add other items to this folder or paste them from the clipboard 4 1 2 Edita folder Change into the desired folder by clicking on the folder name The following options will be displayed in form of tabs Folder contents Order View Local Roles Edit Publishing Type Created by State Version C Folder T boss w visible E com pany fimage d http flocalhost mySitefcompany image Ly Image
53. ocuments Using this object type it is possible to display MS Office documents directly in icoya The attributes are e Name Name or ID e Title Menu text used in to navigate e Description is returned by searches e File the file from the OpenOffice application Workspace This object allows creating workspaces Workspaces are objects where references to other documents can be stored They allow a quick access point to documents which belong together In contrast to the other objects a workspace object does not have a title or name it rather has a search function to add other objects to it Once other objects are added they are displayed like a folder view Users can also remove references to a workspace icoya OpenContent 2 5 0 16 c struktur AG 2004 icoya OpenContent USER MANUAL Document view The document view displays objects in a similar way as published documents on the web page when viewed by a visitor of your web page In this view you only can edit und publish existing documents Folder contents View Edit Metadata Publishing A Type Created by Last modified State Language Version Document T admin g 2003 08 08 gp Published English 1 0 ausstellung index_html en Y http localhost opencontent icoya org demoi ausstellung index_html en document_view current exhibition expospace the fascination of the Space Shuttle Our exhibition is divided into four different block
54. older s status in the same way as all the other items like documents images or files Once a MenuFolder is published it automatically becomes visible in the navigation section on your website and can be selected by visitors icoya OpenContent 2 5 0 28 c struktur AG 2004 icoya OpenContent USER MANUAL Proceed as explained above in the section of publication of a folder 1 Change to the directory in which the MenuFolder to be published exists or if you are already in the MenuFolder to be published just go up one level e g immediately after creating a folder Click on the checkbox of the desired MenuFolder Click on the Button Change Status Start the publishing process as explained in the chapter publishing process Access to the folder through the web site The published MenuFolder makes an entry in the navigation and hence can be clicked directly by visitors Like an ordinary folder its contents are accessible through Link or URL Menu folder s view on the Website When a visitor clicks on a particular MenuFolder in the website s navigation he ll get then one of the following views on the MenuFolder Default Page View Provided a Document with the ID index html exists in the folder and is published this Document will be displayed as the default page Important If a Document with the ID index html exists but is not published the visitor gets a prompt to log in see below Example You want to
55. on an editing of content like creating of sites release of sites or expansion of navigation to the user This role is suitable for users who can decide the publishing of contents e g management marketing chief resort chief etc Important Note An Editor in Chief must always have both roles member and reviewer Visitor SiteMember A user with this role has no access to the actual system but only to appointed sections of the website as far as they are set up So a visitor cannot execute basic functions of icoya OpenContent like creating content or submitting content for review This role is suitable for users which should have access to defined sections of the website download section pricing information e g customers partners etc Note Please note the case sensitivity when entering usernames i e at the system login Additional roles can be set up directly via Zope Information on this can be found in the icoya OpenContent administration manual icoya OpenContent 2 5 0 21 c struktur AG 2004 Local Roles icoya OpenContent USER MANUAL With local roles defines folders and menu folders i e defined sections of the website can be protected against not permitted access an only made accessible for defined user groups e g users with the role visitor Assigning local roles Clicking on the tab local roles shows an overview of all local roles for this folder Assign local roles to folder
56. orgfdemolfausstellungf vorberseit Start der Raumfahre pending Follow the instructions for publication of a document 1 Select the appropriate object 2 Edit the object if necessary 3 Click the tab publish 4 If needed select the publication time interval or change the predefined dates see above 5 If necessary enter a comment containing information about changes in the status 6 Click on the corresponding button below the comment field Depending on your permissions or your role you have the choice between the following options ROLE BUTTON DESCRIPTION editor in chief Publish Sets the status to published The document appears on the website you release the document Reject Resets the status of the document to orivate The document is not publishes and is not visible on the website administrator Publish Sets the status to published The document appears on the website you release the document Publish for SiteMembers Changes the status top protected Only only logged in users can access the page J Reject Resets the status of the document to icoya OpenContent 2 5 0 50 c struktur AG 2004 icoya OpenContent USER MANUAL private The document is not publishes and is not visible on the website Retract Resets the status of the document to private The document is not published and is not visible on the website Important note The table refers to objects with
57. ormal documents Therefore a simple WYSIWIG editor is built in to allow comfortable editing of content 4 3 4 Create and Edit an Office Document Object type OODocument icoya OpenContent 2 5 0 38 c struktur AG 2004 icoya OpenContent USER MANUAL icoya OpenContent 2 5 has the module icoya Officelntegration built in This module provides a framework to integrate Office documents from OpenOffice org or StarOffice into icoya OpenContent Furthermore using the capabilities of these Office applications Microsoft Office documents can be converted into the OpenOffice org format and be stored in icoya To place content generated with the OpenOffice org or StarOffice suite you will have to create a content document of type OODocument This content type allows you to store information form an Office document directly into icoya To use the OODocument type it is advisable to have the OpenOffice or StarOffice suite of office applications installed on your local computer OpenOffice can be downloaded for free from www openoffice org and is also included with the icoya installation CD Together with the optional icoya Editorlntegration module the OODocument type is an ideal tool to easily create web pages from Office documents To create an object of type OODocument select OODocument from the object list Content based on this object type has the following attributes e Name only for single language Documents The name or ID of the object T
58. paragraphs you would like to delete After selecting all paragraphs press Save The selected paragraphs have now been deleted Note Empty paragraphs will automatically be deleted 4 3 3 Create and Edit TOCArticles Like the object type Article does TOC Article allow you to easily create content with a predefined structure In comparison to the object type Article do the paragraphs used here not possess the ability to display and link to images On the other hand TOCArticles provide a table of contents an index at the beginning of the document This list at the beginning enables quick access to all relevant information in the object To create an object of tyoe TOCArticle select Article from the object list Content based on this object type have the following attributes e Name only for single language Documents The name or ID of the object This will be used in the HTTP path of the object e Headline will be displayed as heading on the page when it is published e Include index tick to include a table of contents e Paragraphs Each paragraph then consists of the following attributes o Subline a paragraph heading o Paragraph number this number is used when ordering different paragraphs within an Article object o Paragraph Text This is the main content of each paragraph It is similar to the body text of an object of tyoe Document However Articles or more Article paragraphs are not allowed to be as flexible as n
59. pboard and take on its format In this case please note that particular format could not be displayed in Internet Add Internal Links icoya OpenContent 2 5 0 34 c struktur AG 2004 icoya OpenContent USER MANUAL If you want to add internal Links mark the word or the text segment and click on IcoyaLink in the bar A pop up window will open and show the entire file structure of the website Select a Document on which the Link should target E expo space expo space Microsoft Internet Explorer Choose File expo space narrow matches by various flags expo space 3 Ausstellung WI informationen B Listing Members gq Museum 3 Site Info B bilder 3 expospace club 3 newsfolder Language German only published E search all folders Choose File sable and can be linked with no title CustomizationLog Document text plain state private size 1 K Ausstellung ausstellung MenuFolder state published bilder bilder Folder state visible expo space fascination Space Shuttle index htmlfen Document text html state published size 2K English inserten expospace club mem ber MenuFolder state published Informationen Informationen MenuFolder state published Listing Listing Folder state visible Museum Museum MenuFolder state published newsfolder newsfolder Folder state visible Site Info siteinfo MenuFolder 7 ex
60. pecifying one or more criteria to be met Remember that you can use the quick search anytime it s normally good enough this search form is just if you want to be more specific Search Terms Text Keywords I The advanced search enables you to find content on the site by specifying several search criteria such as author date or keywords You can specify the search in the following criteria Text The text in this field will be matched with item s contents title and description Title Returns items matching this title Keywords Return items matching one or more given keywords Description Returns items matching the Description field Content Language Returns only items matching the chosen language Only available with the icoya multi language extension New items since Choose one of those listed options in order to specify your search on a particular time flame of the item creation Item type Select the object types you want to search for Author Restrict the search for objects created by these users Review status Restrict the search to objects in a specific publication status To perform an advanced search click onto the button Search in the main action section 1 2 Select one or more of the listed criteria On the bottom of the page click the Search button The result list is displayed By clicking into an object in the list you will be redirected to corresponding object in
61. po space Ausstellungen Dieser Bereich steht exclusiv den expospace Club Membern zur Verf gung insert Informationen newstolder Informationen zu dieser Website narrow matches by various flags expo space q Ausstellung 3 Informationen 3 Listing 1 Members UI Museum site Info B bilder q expospace club BD hewsfolder B Language German only published a search all folders Li Search 10 files are accessable and can be linked with 4 x 4 232380323 8 O 8 O no title CustomizationLog Ausstellung ausstellung bilder bilder expo space fascination Space Shuttle index html en expospace club mem b er Informationen Informationen listing Listing Museum Museum newsfolder newsfolder Site Info siteinfo standard view icoya OpenContent 2 5 0 c struktur AG 2004 35 icoya OpenContent USER MANUAL Link to External Page External Links can be created with the Button add Hyperlink Mark the text or an item e g an Image and set the Hyperlink in the pop up Several Document types are available The added Link will open in the same window Tip If the Link should be open in a new browser window you need to change to HTML code mode sr button and define the link target e g a new browser window with target _blank see example in the table of functions Add Images Images saved in a database or those ye
62. propriate user rights you can edit the live document This right usually only granted to members of type Manager Live Version 0 2 Shadowed Version 0 2 0 1 Backup Version 0 1 gt Restore from live document Restore from backup A Fut shadow live Adwanced options Fat pe document So in summary you usually have a live object a shadow object and a backup object The version numbers are indicated in the shadow overview box 4 8 2 A shadowing example lt is probably best to demonstrate the use of shaddow object by an example In the following section a document is created and modified submitted for review and published The individual steps are as follows 1 The user creates a new document and is automatically directed to the edit page e The empty document becomes the live document version number 0 1 e The editable still empty shadow document is version number 0 1 0 1 e There is no backup version icoya OpenContent 2 5 0 52 c struktur AG 2004 A doc HM icoyaSite N Members Preferences as icoyafZope Management a Reconfigure Portal Ba Manage Members Live Version 0 1 Shadowed Version 0 1 0 2 Backup Version nfa 2 Restore from live document Put shadow live Advanced options Edit live document icoya OpenContent USER MANUAL e nang admin th You are here Start Document 2004 02 01 3119 Language English Folder contents View Metad
63. rectly onto your hard drive for the object type image or file Note You can click on the pen icon in front of the object ID to edit the object directly icoya OpenContent 2 5 0 12 c struktur AG 2004 icoya OpenContent USER MANUAL Create new objects To create new objects in the desired folder select the object type from the list above the folder contents list and click Add New Item Contents Folder contents Order View Local Roles Edit Publishing Fi Type Created by State Version Folder sj admin amp visible 20031101 t portal root d http localhost mySite yy An example portal This is an example icoya OpenContent 2 1 portal Show All Items v a Images amp images N Job Offers F recruiting Event Members Z Members MenuFolder MenuFolder Mission Statement amp mission texy Querqw amp kd Document 2 Y The Company B company MenuFolder Fei Gila ebi Workspace texy Welcome to a new icoya Op 2 RB index html Document 2003 11 01 published Paste Delete Change Status icoya Multi Language Extension Some of the object types can be created as multi language objects This includes Documents Images Files Links News Items Events Articles TOC Articles Features SymLinks and OODocuments After selecting one these types an additional list left from the drop down list is displayed i
64. rivate Delete create new language Language Choose Language l Create To add a language choose a language from the drop down list and press Create You will be automatically presented with the edit view for this particular object 4 44 Publish multilingual content To publish content of a multilingual object you can publish each language individually or you can publish the whole object in one single publication step Each editor in chief for the individual language will have to read the document and allow publication individually To publish a document in English select the English document The document is now displayed select the Publishing tab and publish the document The view will change to the general view of the object type The state has now been changed from private to published If you list document of the folder the publication state of icoya OpenContent 2 5 0 42 c struktur AG 2004 icoya OpenContent USER MANUAL multilingual objects is indicated by colors green for published and orange for pending black for private and darkred for protected If you want to publish all languages in one step simply select the object in the folder listing view click Change Status and select the desired publication state All language versions within this object are published in one step Folder contents Order View H Local Roles Edit Publishing Type Created by State
65. rm is just if you want to be more specific Search Terms Text Lo Title Keywords Description Loo Content Language neutral neutral New items since Item type Article Discussion Itern Document Event Favorite Feature File Folder I1SNLayer Image Link MenuFolder News Item SoDbocument SumLink TocArticle TempFolder A al al al al al al al al al al al al cl cl amp l KI Workspace Author Any Author Review status Iw private lw published icoya OpenContent USER MANUAL The advanced search enables you to find content on the site by specifying several search criteria such as author date or keywords You can specify the search in the following criteria icoya OpenContent 2 5 0 c struktur AG 2004 icoya OpenContent USER MANUAL e Text The text in this field will be matched with item s contents title and description e Title Returns items matching this title e Keywords Return items matching one or more given keywords e Description Returns items matching the Description field e Content Language Returns items matching this content language Only languages of existing documents are shown only available with icoya multi language extension e New items since Choose one of those listed options in order to specify your search on a particular time flame of the item creation e item type Select the object types you want to search for e Aut
66. s Select v Add New Item This folder has no visible items To add content press the Add New Item button or paste content from another location Paste e Folder content All objects in the folder are shown e Order You can order Folders and MenuFolder according to a priority This order is used when displaying Files or Folders and MenuFolders in a list icoya OpenContent 2 5 0 23 c struktur AG 2004 icoya OpenContent USER MANUAL View Displays the folder s web view similar to the normal web page view from the appropriate project URL e g www projectname com images depending on the permission of the user The folders web view depends on the definition of a page with ID index html If a page with ID index html exists in the folder the index html page will be displayed If there is no page with name index html defined within this folder a list of items in the folder is displayed Locale Roles Local roles allow restricting access to a folder to certain user groups or certain users Depending on their local role in this folder users might be allowed to create edit or delete objects within this folder Edit Allows you to edit the folder s properties like ID title or description Publishing Allows you to change the status of the folder publish etc 41 3 Publish a folder You can change the status of a folder in the same way as changing the status of all other objects
67. s mission preparation the launch in space coming back to earth In the upper part of the normal view different tabs are displayed associated with certain actions The most commonly used tabs are e View Displays the content of a document e Edit This tab enables you to edit the document Depending on the object type documents can be edited directly or can be imported e Metadata This section allows the creation and editing of Meta data information like keywords or information about the author of this document e Publish Depending on the user rights you can submit documents for review or publish documents directly Live preview of documents and folders You can open a preview of the current document or the folder in a new window by clicking on the blue link above the document view globe symbol The page is displayed in the publishing style that is used on the website Folder cantents view Metadata Publishing Type Created by State version rexy Document admin published Jj 1 0 T 20031101 f 1K Ei ka lee aa aan mex Rn You can close the browser window after you checked the preview icoya OpenContent 2 5 0 17 c struktur AG 2004 icoya OpenContent USER MANUAL 3 3 User management Integrated into icoya is a full user management a powerful tool for managing your portal The user management allows you to e Create new users e g administrators or editors e Change permissions e Define se
68. shed document retract an object 4 7 7 Interrupt the release process oooWo Woo mann 4 0 SNAJOWING eta ae aah MAAN Dea 4 8 1 Tage 6 8 6 11 an rt ale An eee et ee 4 8 2 A shadowing Example bee sa ab ce Kana buah aa 4 8 3 Extended feratures ooo Wo Wo Woo Jaa icoya OpenContent 2 5 0 c struktur AG 2004 icoya OpenContent USER MANUAL An an nan Dn 23 Na ne na eee ata 24 Dean EN aan as ant 41 icoya OpenContent USER MANUAL 48 31 Restore from live document Wo WWW Wan 55 os Restore Nom DACKUD nana aa Bea 55 4 Oa Purshadow Me naa an Ba Ban es 55 4024 Iediflive document serrer ae AN ee 55 5 The work as a portal administrator aa aa an ane 56 Si Gonngorethe portal sctu aeea EE san ana E R ea Rante 56 52 MCOVA ZODE Management esenee nenen ea RaR na AS eat 56 icoya OpenContent 2 5 0 4 c struktur AG 2004 icoya OpenContent USER MANUAL 2 General This user manual describes important features of the icoya OpenContent content management system Further documentation can be found in the following documents e icoya OpenContent developer manual This manual contains detailed information for developers about the following issues o re structured text o icoya pageTemplates o Metal expressions e icoya OpenContent Skins Documentation about the creation and customisation of own project skins layout definitions for web pages e Zope manual Contains detailed information about the
69. t objects are visible immediately after publication no defined start date and do no time out no defined end date Note Please bare mind that objects despite having a publication time will need to be published in order to be visible to visitors and other user without special permissions 4 7 3 icoya OpenContent 2 5 0 48 c struktur AG 2004 icoya OpenContent USER MANUAL The publication process To publish an object follow the instructions below 1 Create an object After creation the status of the object is private 2 Click on the publish tab 3 If necessary adjust the publication time interval as described above 4 If necessary enter a comment containing information about changes in the status Example The changes in the pricelist are complete Reguest publication 5 Click on one of the buttons listed below the comment field Depending your user role you will have the following options to choose from ROLE BUTTON DESCRIPTION Submit for review Changes the status of the document to pending An editor in chief or administrator can release the document a 3333 reviewer Publish Sets the status to published The document appears on the website Publish for SiteMembers Changes the status top protected Only only logged in users can access the page Submit for review Changes the status of the document to pending An editor in chief or administrator can release the document PPA
70. t images and select whether they are listed or not Reconfigure portal Administrator This link allows a user with administrator rights to configure the portal The configuration includes setting the title description and many other settings of the portal More information can be found in the section Reconfiguration of the portal 3 2 3 General Information section 4 1 VI pending 1 9 help 9 2004 03 15 The general information section provides the following functionality Hep TON A link to the icoya help system displays the current date pae Eoma PSTN Pending This status message appears when there are pending documents that wait for actions publish reject Pending 1 3 2 4 Object Information section 4 2 Fo Type Created by State Version wm Document T admin me Published 1 1 20031102 1K NDO In this area you find information about the selected object object type of the item that is shown in the desktop section we Document Created treated by author information by T admin Version Lu pl the version number the last modification date and the actual 1 1 f 20031102 1K 3 i size of the object Au PERE the state the object is in The different states of objects are a explained in the chapter The publication workflow Depending on the object type further links are provided Edt oo a Changes to the edit mode of this object External Po Allows opening an external ed
71. t to be imported can be added with the Button Add Image in the Document In the pop up window select the image in the respective folder and click on Add Image If you would like to import a new image local from your workstation in icoya OpenContent click on New Image expo space expo space Microsoft Internet Explorer Choose Image T bilder bilder narrow matches by various flags 26 files are accessable and can be linked with compact view la anfahrti 1jpg expo space bilderfanfabrtOL jipgfen 4 Ausstellung Image imagejpeg 490x131 px TI intaormationen state published size 13 K English inserten Members anabi Ling q Museum T site Info Pn eee aa pa bilder anfahrt jpg en lt 4 Temporary Folder bilder Image image jpeg 490x131 px state published size SK English inserten Tj expospace club D newsfolder antehrtile jpg anfahrtd3jpg bilder anfahrtOs ipgfen Image image jpeg 490x131 px state published size 7 K English inserten anfahrti4 PE hilderfanfahrtOd jpo en Image imagejpeg 490x131 px Language German state published size 7K English Cinserten ante hed ing only published search all folders las anfahrt05jpg bilderfanfahrtos jpg en Image imagejpeg 490x181 px state published size 6 K English inserten anata hens jog la anfahrt06jpg bilderfanfahrto jpg en You can view and select the images in a normal view i e the listing of possible im
72. tain an optional image which is displayed on the left or the right of the text The attributes are e Name generated e Title is used for displaying a headline e Description is displayed under the headline as short text Search results also return this text e Content content which allows free formatting of content including images and links The content can be entered in HTML plain text or structured text TOCArticle A TOCArticle object is similar to the Article object Additionally the paragraph headings are displayed at the top of the object in a table of contents like manner These paragraph heading provide links to the single paragraphs within the TOCArticle In contrast to the Article object no images can be assigned to a paragraph e Name generated e Headline The title of the object e Description is displayed under the headline as short text Search results also return this text icoya OpenContent 2 5 0 15 c struktur AG 2004 icoya OpenContent USER MANUAL e Paragraph X each paragraph consists of a paragraph headline a paragraph number and a paragraph text The text is entered using a mini WYSIWYG editor embedded into the input mask The commands are the same as for the paragraphs of the Article object Feature A Feature object is a special object type featuring other object types like for example documents articles or TOCArticles The object itself does not contain content in form of text it is ra
73. the current live version can be edited directly icoya OpenContent 2 5 0 55 c struktur AG 2004 icoya OpenContent USER MANUAL 5 The work as a portal administrator As an administrator you have all possible permissions within icoya OpenContent You can change basic settings create users and you have unlimited access to all objects no matter what status the objects have In the first part of this user manual several functions where described which can only be performed by the administrator The following sections describe additional functions 5 1 Configure the portal setup Click on Reconfigure portal in the second row in the main function section You have the choice of the following settings Didi Portal From name Enter any name you wish i e your name or any other name e g administrator If mail is send from within icoya OpenContent this name is used as identification Portal From address Enter the desired email address e g info domain com If mail is send from within icoya OpenContent this name is used as identification email address SMTP Server This is the address of your local SMTP outbox server Normally localhost unless you use an external server to send mails Portal title This is the title of your icoya OpenContent installation i e your project Portal description Enter a brief description of the portal Password policy Choose one of the following options o Generate
74. ther a link to other existing objects Furthermore it allows to quick link to other content within the portal using images Name generated Title The title of the object Description is displayed under the headline as short text Search results also return this text Featured Document each paragraph consists of a paragraph headline a paragraph number and a paragraph text The text is entered using a mini WYSIWYG editor embedded into the input mask The commands are the same as for the paragraphs of the Article object SymLink A SymLink is an object type linking to an existing object such as Feature Article or Document It is a symbolic link similar to symbolic links in UNIX The SymLink allows a direct redirect to different area of your portal The attributes are e Name generated e Title The title for the SymLink e Linked Document the object you would like to link to e Redirect Compund A Compound is an object type that allows to combine multiple documents to one larger document that can be displayed as one page on the website or in the intranet The attributes are e Name generated e Title The title for the Compound Paragraph e Document the link to the object that is attached OODocument This object let s you upload a display documents from the OpenOffice suite That includes documents presentation slides and spreadsheets Furthermore OpenOffice is able to convert MS Office documents into OpenOffice d
75. tions T Formatting marks such as word wrap are displayed LN Absolute Mode Images can be placed freely A layer in HTML code will be create Align with grid n absolute mode images can be In absolute mode images can be freely aligned with gridline aligned with gridline T Add JavaScript You can add e ka et aza BI Create a page with Images and Links Details of a Document e Name This ID will show up as a part of the web address This should be short descriptive and preferably not contain spaces underscores or mixed case e Title The title of a Document will show up on the top of the page Its format is defined in Stylesheet CSS e Description A kind of overview or subheading which will be displayed on the top of body text The format is also defined in CSS Enter Text If you have already prepared text for the new Document e g in Microsoft Word you can copy and paste the text into the editor through the Windows clipboard Often it is recommendable to remove all the font style by pasting whole text first into a plain text editor e g Windows Notepad through the Windows clipboard and then pasting from there into the WYSIWYG Editor through the clipboard Thus you can make sure that any word processor specific format that cannot be displayed in Internet e g font type colors etc would not be included As a matter of course you can add text directly from your word processor through the cli
76. uktur AG icoya OpenContent 2 5 0 2 c struktur AG 2004 1 Content 1 2 3 der HOGI aie nm ee ab ies iced od 321 EME ICOVS INEM ACS rere ea Aa oa Ai ne one Mantu CoA eee a aa nata dan Sato maha 3 2 1 Se Ona Aan Pa tec emcee tt ne oe E S EA ere PE T 3 2 2 Navigation secon Sa E dlvecie 3 2 3 General Information section 4 1 ooooooooW Wook 3 2 4 Object Information section 4 2 ooooWo WoW aan 3 2 5 Desktop section 5 esai tas nona e Be aa an Pa Pn Na Sa nan 33 oo MUSer Management eni BNN aa NB 3 3 1 ee na an aa Ba TE ENE ena anna Mel Sole Add newUSeh ei ses aa sn aa at de Delete Se ea ma ea mt adan aa EN Ooo EOS aa an a aa MA ae ea an 3 3 2 Roles and Permissions a n ta aan Working as an BOtO na ea ban Bana ana Ba ne anna dl Adding atOlder aa un en na e uan tthe 4 1 1 Greate AOI Sasana mna R 41 2 Edita folder ea lea Mean dita aman Dewa Men 413 Publishtesfo dea aa Rb ena nu Rn 42 Setting up Navigation with MenuFolder objects WooWooW 421 Create a MenuFolder oo W o W mmm naa 4 2 2 Edit a MenUF OGG ea ah nat ds ama Randa a mn 4 2 3 Publish a MenuFolder oooo WWW Ja 4 3 Creating and Editing content objects o ooo oom 4 3 1 Create and Edit standard Pages Object type Document A Olds Text ACA Editor nenen ken eea a 4312 The WYSIWYG EditOrS meenen om sm namamu 4 3 2 Create and Edit Articles oWo Woo Jaa 4321 The Mini WYSI
77. using the text area edit from using a WYSIWYG icoya OpenContent 2 5 0 30 c struktur AG 2004 icoya OpenContent USER MANUAL 4 3 1 1 Text area Editor With the text area Editor you can edit the field Body Text Depending on the options in the format field the edited text will later be displayed using the following formats e reStructured Text Here you can enter or paste so called reStructured Text directly Detailed information about structured text syntax can be found in the developer s manual or on the WWW e HTML If this option is selected you can enter HTML code or paste code from your HTML editor through the clipboard e Plain Text You can enter or paste any sort of text The functionality is the same as Windows Notepad i e formatting and word wrap cannot be saved only pure text will be saved The Text section Editor is well suited for editing simple pages where formatting is not necessary There you can quickly revise your text or HTML code as well When you create or edit pages with complex contents use the WYSIWYG Editor which will be explained in the following 4 3 1 2 The WYSIWYG Editors icoya OpenContent has two built in WYSIWYG editors The original WYSIWYG editor IEEditor uses MS Internet Explorer specific routines and can only be used on the Windows Operating system The second WYSIWYG editor Epoz is completely system independent and can be used on any operating system like Windows and Linux
78. ya OpenContent USER MANUAL 4 4 3 Add content in another language After you created the first language you might want to add content in additional languages to this object To do this select the object by clicking onto the link to this object in the folder view The content of the object is now displayed in the content area of the interface screen Please note the additional language box to the left of the main content area The language box allows you to switch between different languages within your object as well as adding or deleting language types of the object To manage multiple languages click on to the Manage Languages link in the language box You will now be presented with a folder like listing of the content objects within the multi langauge object Existing languages are presented in the existing languages area Select a language i e a content object of a particular language and press delete to delta that language for this object Folder contents View Edit Language Listing Publishing Type Created by State Version texy LLSNLayer T boss ee Private J EN 20031109 1K recruiting index_html d http localhost mySite recruiting index_html view Languages Sheet of this IL8NLayer Document aietnuilenguace for a hare existing languages List 2003 11 09 privata texy Des postes ouvertes a myc amp fr Jocument 2003 11 09 private xn Offene Stellen bei myComp amp de 2003 11 09 p
79. your portal for editing icoya OpenContent 2 5 0 46 c struktur AG 2004 icoya OpenContent USER MANUAL 4 7 Publish objects The publication process workflow 4 7 1 General After the installation the following roles are setup In addition to these roles there is the role owner A new created object has the role owner automatically That means that in every object is the information saved which user had set up i e who the owner of the object is The following table shows an overview of the standard roles with each authorization ROLE AUTHORISATIONS Site member A user with this role has no access to the actual system but only to registered visitor appointed sections of the website as far as they are set up Soa visitor cannot execute basic functions of icoya OpenContent like creating content or submitting content for review This role is suitable for users which should have access to defined sections of the website download section pricing information e g customers partners etc Member A user with this role can set up contents and edit unpublished contents The user cannot publish content directly but can request its release This role is suitable for users who set up content but are not allowed to publish directly e g contributors freelancer etc Reviewer This role enhances the role member for editor in chiefs The roles member and reviewer allocate all basic rights for administration an

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