1 - Public Schools NSW
Contents
1. Non Participation Report Return to the Print Test Rolls screen and repeat the process to view an updated report To print the test rolls select the Year Level Test Type Roll Class and Sort Order click View Rolls click the Print icon in the menu bar Test Administrator RETAIN THIS FORM AT THE SCHOOL ALL INFORMATION ON THIS FORM MUST BE ENTERED TO THE NAFLAN FAR WEBSITE HOW TO COMPLETE THIS FORM Shade Present Special Provisions This form lists students registered 00 take part in me Absent Exempt shade all that are applicable NAPLAN 2012 tsis Students whose names are shaded Withdrawn Sanction will reguire a Diank test DOCK addRional new enrolments Abandonment or can De 2000 at the end of Tils form Refer to the Left School appropriate Test Administration Hangboox Sr oetallec instructions Pisasse ensure Tat any Incorrect student are updated on fne front of the test Dook Student Name Date Of Birth UM EJpuytA uonsueg 1 9 21004529 3 wesGojg Burujeo7 Apul syeuedes KBojouu29 oansissy D panojog Erica Carney A 15 22 srzn To save the test rolls select the Year Level Test Type Roll Class and Sort Order Print icon click View Rolls rind eg Selecta format select your preferred export format from the Select a format drop down list click Export and Save t2. aU NSW GOVERNMENT Education amp Communities 2012 NAPLAN Participation and Registration PAR Website User Manual Phase 2 NAPLAN 2012 PARTICIPATION AND REGISTRATION PAR WEBSITE USER MANUAL Phase 2 CONTENTS INTRODUCTION LOG ON HOME PAGE STATEMENT OF COMPLIANCE SCHOOL DETAILS SCHOOL CONTACTS PRINT TEST ROLLS COMPLETING THE TEST ROLLS RECORDING THE INFORMATION IN PAR STUDENT TEST PARTICIPATION CONFIRMATION VIEWING THE NON PARTICIPATION REPORT AMENDING THE NON PARTICIPATION REPORT RETURN TEST MATERIALS TEST SESSION COMMENTS FORMS WEBSITE SUPPORT APPENDIX INSTALLING THE PRINT CONTROL CON ODO ui A 9 Ww mE ou 2X7 aX WO 0 4 Q WO KR O INTRODUCTION During PAR Phase 2 schools will be able to update student details by adding or deleting students complete the test participation status for each student indicate special provisions accessed during each test confirm the number of test books and boxes being returned for processing indicate the post office details where materials are lodged Note that you will need to allow for pop ups on your internet browser LOG ON To log on to the secure website goto www naplanpar nsw edu au e enter the Username and case sensitive Password for your school Note that if you enter incorrect details three times you will be locked out of the website and will need to contact the help desk on 1
3. Test Materials screen all completed test materials including any Braille test materials should be packaged for return to the processing centre in the original boxes Unused non personalised books and books for students who were absent exempt withdrawn sanctioned abandonment or who have left the school MUST NOT be returned to the processing centre Friday 27 April 2012 7 Return Test Materials Statement of Compliance WM Indicate Post Office name Date Posted details and the Number of boxes to be returned Select the barcode School Details used on each box School Contacts Print Test Rolls Please retain the Australia Post receipt for future reference and tracking purposes Please destroy any unused barcodes Student Test Participation Confirmation Return Test Materials est Session Comments Post Office compulsory field Date Posted 24 04 2012 Z No of boxes returned 1 Open the calendar popup Box Barcode Box Number 621002058 3 v 621002057 2 1 In the Return Test Materials screen the Coordinator must type the name of the Post Office where the test materials will be lodged complete the Date Posted details a calendar pop up is available compulsory field Post Office Date Posted 24 04 2012 Mav 20 No of boxes returned ay 2012 Ww T Box Barcode is 621002058 3 5 i 18 621002057 2 s 93 1 Frida
4. related queries please contact your testing authority Government schools General 02 9707 6221 02 9707 6215 Fax 02 9707 6235 Catholic schools Karen Ferrante 02 9707 6228 Email karen ferrante1 det nsw edu au Independent Schools Teresa Elliott 02 9707 6223 Email naplan nsw det nsw edu au ACT Schools Ken Gordon 02 6205 9498 Fax 02 6205 8353 Email Ken Gordon act gov au APPENDIX INSTALLING THE PRINT CONTROL For the printing of school class lists from the Student Management screen you will need to install an Active X control If the installation is required you will see the following message displayed on the top of the screen in a yellow bar This site may require the following ActiveX control SQL Server Reporting Services 2008 from Microsoft Corporation Click here to install When you are prompted to install the Active X control you will presented with the following image Internet Explorer Security Warning Do you want to install this software Name SOL Server Reporting Services 2008 Publisher Microsoft Corporation B More options Install Don t Install E While Files From the Internet can be useful this File type can potentially harm vour computer Only install software From publishers you crust What s the risk Click on the Install button to install the software 19
5. 800 665 627 PAR Manual Contact Us There are links on the log on screen to the PAR Manual Phase 2 and to the contact details for support HOME PAGE This screen consists of a main menu on the left and a table of steps to follow in the middle Both perform the same function NAPLAN Student participation website 2012 Home Home 1 Statement of Compliance 2 School Details Welcome to the NSW ACT NAPLAN Student Registration and Participation Website 2012 3 School Contacts 8 This website will enable sQhools to perform the administrative functions relating to the National Assessment Program 4 Print Test Rolls 5 Student Test Participation 6 Confirmation The Next button allows you t move to the next page You can also click the link on the main menu on the left to I Return Test Materials navigate through the website Test Session Comments Forms Steps Tasks Status 1 Statement of Compliance Open School Details Open Literacy and Numeracy NANLAN tests for 2012 in a secure environment School Contacts Open No of Contacts 0 Print Test Rolls Open Student Test Participation Open No of Reg Students 20 Confirmation Incomplete Returning Test Materials You can return to this page by clicking on the Home button The Phase 2 menu items are Statement of Compliance School Details School Contacts Print Test Rolls Student Test Participation Confirmation R
6. ETS 4 Print Test Rolls You can change the participation Status Edit Participation button of a student and show any Special Provisions 5 Student Test Participation accessed by students To return cli on the Show Participation button 6 Confirmation Click on the Non Participation Report bu Test Session Comments on in the Sort Edit table to see a list of all non participating students Edit First Name 4 Move to roll class Select a roll class Last Add student Year level 3 vi Non Participation Report Roll Class All roll classes vj Edit roll class Add roll class To enter the test participation and special provisions information scroll down the Student Test Participation screen to the student list The participation status for all students is the default Present NOTE If you tick the Display all students box you cannot edit participation information The Edit Participation default button is greyed out v Display all students Showing 1 to 44 Total 44 Edit SRN First Name Last Name Roll Class Lang writ Read Num 7 Untick the Display all students box to edit the participation details For schools with larger cohorts please use the sort filter options or the page numbers to filter search for students to edit participation information To change the participation status of a student e click the Edit Participation button The button w
7. appear listing the special provisions allowed for NAPLAN Click column headers cil icon indicates the student is present for the tes all students Showing 1 to 4 Edit srn First Last Name n Edit 489507968 TERESA L Edit 499689792 GAVIN TOWERS e select the specia e click Update Special Provisions OScribe M Extra Time M Support Person Break Computer Learning Program Print v Support Class OBraille 5 Supervision Paper DAssistive Technology amp W Paper OScreen Reader DElectronic Test OOral Sign Support Update provisions accessed by the student in each test Once updated a pencil icon will be displayed under the participation box in the student list This indicates that the student accessed one or more special provisions for that test Repeat for each test type To change the special provisions information for a student click on the pencil icon The Special Provisions pop up window will open again Edit sRN ic ma Last poB Edit 435965431 Leonardo Asanoski 428174925 Erica Carney Roll Class Lang Writ Read Num the student sitting this test E 21 4 2003 2 3C 11 Once the participation and special provisions information have been completed for all students in the cohort click the Show Participation button This button will change to Edit Pa
8. e Roll Class P 4 Test Administrator The test administrator must record his her name on the line RETAIN THIS FORM AT THE SCHOOL ALL INFORMATION ON THIS FORM MUST BE ENTERED TO THE NAPLAM PAR WEBSITE HOW TO COMPLETE THIS FORM Shade Present Special Provisions This form lists students registered to take part in the Absent Exempt shade all that are applicable NAPLAN 2012 tests Withdrawn Sanction Students whose names are shaded will require a blank Abandonment or test book Left School New enrolments can be added at the end of this form Refer to the PAR Help Manual for detailed instructions Please ensure that any incorrect student details are updated on the front of the test book Student Name Date Of Birth Add the name and DOB for any newly enrolled student 1515151515 GISISISISISOI BIS NOOO LOO JANENE WANCIC E o9 jojo 9o joo o GAVIN TERS 200 Yvlolololololoololjoolo The test administrator must sign o o oc c the roll once completed Jeees Test Administrator Signature Printed On Date 2 05 2012 4 02 18 PM JUSWUOPUEGY uon3ues uojepuadng ABojouu28 34 5168 weiBoig Apu qd u33126 UMEJR URAA 35187 panojas 1691 31u04128 3 42929 159 666 poddns uoddng uig uotJag pyoddng NAPLAN Coordinator j TEC The NAPLAN coordinator must
9. e count of test books Test Session Comments z You can untick this check box to edit change student details and to re confirm To see all non participating students please click on the appropriate year level button in the grid ooks to be returned for each year level and test The Books Returned count includes any Large Print Braille Black and White or Coloured test papers Test books for non participating students absent exempt or withdrawn or blank test books should be kept at the school and NOT returned for processing When all confirmation boxes are ticked the final step Return Test Materials can be completed Summary report The Books Returned count contains Year Level Test Type Books Returned LC Writ 0 0 1 Numeracy Reading LC Writ Numeracy un ut ul QI QI 9 Reading Large Print Braille B amp W Coloured The Summary Report table indicates the Year Level Test Type and the count of Books Returned for each test type NAPLAN coordinators must Year Level Test Type Books Returned e count the number of actual test books to be returned 3 to the processing centre This count must match the number that has been calculated in the Summary Report table e tick the check box at the beginning of each row to confirm the number of books to be returned LC Writ Numeracy Reading LC Writ Numeracy Reading The Books Returned count includes the number of Large Print Braille Black and Whi
10. eturn Test Materials this link is enabled once Step 6 Confirmation is complete Test Session Comments Forms Contact Us To move to different screen you can e click Next at top or bottom of the screen e click the link on the main menu e click the link in the table on the Home screen You can return to the Home screen at any time by clicking on the Home button on the main menu The Next button located at the top and bottom right hand corner of each screen allows you to move to the next step STATEMENT OF COMPLIANCE For schools that did not complete PAR Phase 1 The Statement of Compliance must be completed before any test participation and special provisions information can be entered in Phase 2 All fields marked with a red asterisk are mandatory To complete the Statement of Compliance e click in the check box after reading the Handbook for Principals e enter the Principal s Name in the text box e enter the Principal s email address in the text box e Click on the Submit button to continue to the next step or Back to access the previous screen 1 Statement of Compliance v I have read and understood the Handbook for Principals Part A National Protocols and Part B Jurisdictional information Fields marked with are required Principal s name Mr J Principal School Principal s email icipal gschool nsw edu au SCHOOL DETAILS The schooUs details can be viewed by c
11. he document XML file with report data esv comma delimited Acrobat PDF file ication ommunities Repeat these steps for each Year Level Test Type and Roll Class All test rolls should be printed before each test session After printing the test rolls close the window to go to Step 5 the Student Test Participation screen The relevant test rolls should be handed to each test administrator with the test materials for each test session a COMPLETING THE TEST ROLLS The test administrator must record his her name at the top of the test roll provide a blank test book to any student not listed on the test roll list at the bottom of the test roll any newly enrolled student who has not yet been entered in PAR ensure that any incorrect student details are updated on the front cover of the test book and in PAR tick the relevant boxes to indicate the participation status and special provisions accessed for each student in the test session sign the bottom of the test roll at the end of the test session to confirm the accuracy of the information e promptly return the completed test roll with the test materials at the end of the test session to the NAPLAN coordinator COMPLETING THE TEST ROLLS IB https juatU3 passess com aujparticipation MSW 4 a 1 of 2 b bi o Find Next Select a format Language Conventions Test Participation Roll NSW Education cx Communities School Cod
12. ill then change to Show Participation and the participation status of each student can be edited C Display all students Showing 1 to 30 Total 44 a Edit Participation Edit srn FirstName LastName RollClass Lang Writ Read Num Edit 435964940 DILAN ALCOCK 6 3 2003 3 4N A 10 e click in the box and choose the appropriate participation status from the drop down list Present Absent Exempt Withdrawn Left School or Sanctioned Abandonment e repeat for each test type Display all students Showing 1 to 4 Total 4 Present Absent Exempt Withdrawn Ei see sua o pa e T 177 NSanctioned n Edit 489507968 TERESA ELLIOTT 9 6 2002 To show the special provisions status of a student e click the Edit Participation button The button will then change to Show Participation and the participation status of each student can be edited e click in the box and select Special Provisions from the drop down list O Display all students SRN FirstName Last ALCOCK Edit 435964940 DILAN 435965431 LUKE ASTON 435901115 RILEY BENTON 435895981 AMBER BISHOP Showing 1 to 30 Total 44 Show Participation Lang Writ Read A Num Present Absent Exempt Withdrawn Left School Special Provisions Roll Class 6 3 2003 3 4N lpy pv 6 1 2003 3 4N 5 9 2003 3 4N 27 1 2003 3 4N A Special Provisions pop up window will
13. licking School Details on the main menu or School Details on the Home screen If the school details have changed since Phase 1 the schooUs phone fax and email address can be edited 2 School Details To ensure the accurate and timely delivery of NAPLAN test and reporting packages schools are asked to review the address and contact details listed below Contact Teresa Elliott on 02 9707 6223 if you need to make changes to the address details below Click on the Save button after making any changes compulsory field Region Code 299 School Code 9700 School Name Sample School Delivery Address 1 Delivery Address 2 Suburb Postcode State Country Phone 02 8989 1234 Email principal2 school nsw edu au Fax 02 8989 1245 The school address details cannot be edited and are greyed out If you need to make changes to the school address details please contact your testing authority For NSW Schools Contact Teresa Elliott on 02 9707 6223 For ACT Schools Contact Ken Gordon on 02 6205 9498 Click Save before clicking the Next button or click Back to go to the previous screen SCHOOL CONTACTS The school contacts can be viewed by clicking School Contacts on the main menu or School Contacts on the Home screen The School Contacts screen lists e the names of the staff at the school who are authorised to receive NAPLAN test material e the main contact person f
14. oordinator Manager ated year levels Only one person can be seOther Articular year level combination To delete a school contact click the Delete button which is next to the Edit button PRINT TEST ROLLS The Print Test Rolls screen enables schools to print the student rolls for test administrators to use during each test session The test rolls list all students registered to participate in the 2012 NAPLAN tests Test administrators must indicate on the rolls the participation status and special provisions which apply to each student To access the rolls click Print Test Rolls on the main menu or Print Test Rolls on the Home screen Friday 4 2012 4 Print Test Rolls fore This screen allows you to print test rolls prior to testing To add any newly enrolled students progress to Step 5 before printing test rolls Test Rolls can be printed either alphabetically by roll class or as a whole cohort Ensure each student has been assigned a roll class 1 Select Year Level All Year Levels a 2 Select Test Type All Test Types level must be 3 Select Roll Class Roll Classes 214 selected to enable the 4 Sort order by Roll Class Alphabetical by Surname default drop down Lists to open To view the test rolls e Click the Print Test Rolls menu button e select the Year Level Test Type and Roll Clas
15. or each year level The year level contacts will be included in email dispatches to the school regarding NAPLAN If the school contacts have changed since Phase 1 they can be edited by clicking the Add Contact button then Edit button 3 School Contacts Schools are requested to designate a main contact for NAPLAN administrative issues Staff can also be nominated to receive email updates related to the administration of the tests in this case they do not need to be nominated as authorised for receiving test and reporting packages Add Contact Click Column Headers to Sort by the Column 2 First Surname admin3 admin5 admin7 admin9 Edit Delete Na o o Role o o o o Principal or ien Acting equivalent Senior Y Robert pe Coordinator Mary Teacher Teacher A new screen will open and the changes can be made Add Contact First Name Mary Last Name Teacher Contact Phone Number 0123456789 Email teacher school_nsw edu au Role Principal or Acting equivalent Y Contact for Year 3 Principal or Acting equivalent Deputy Principal Contact for Year 5 Learning Director Senior Years Coordinator Contact for Year 7 Middle Years Coordinator Contact for Year 9 Junior Years Coordinator Year Level Coordinator These fields are required Teacher Office Business Manager Checking this value will Administration Staff the main administrative contact for Other C
16. ormation please take a screen shot 16 FORMS The Forms screen contains links to documents and forms for use during the NAPLAN period Each form can be downloaded and saved as a PDF document Help Log off Wednesday 2 May 2012 Forms LL cim 1 Statement of Compliance i o mE 2 School Details This list contains all the necessary forms required for registration Please click on the forms you require to download 3 School Contacts Documents 4 Print Test Rolls 5 Student Test Participation Letter to Parents 6 Confirmation Handbook for Principals 7 Return Test Materials PAR Manual Test Session Comments Scribe rules for the writing test Test Administration Handbook for Years 3 amp 5 Test Administration Handbook for Years 7 amp 9 Forms Parent carer consent for exemption and withdrawal Parent carer consent for access to special provisions Request for Large Print and Braille Request for an electronic test Application to use a scribe Application to use a computer Completed forms for exemptions withdrawals and special provisions must be kept at the school for future reference 17 WEBSITE SUPPORT The toll free help desk number 1800 665 627 and the contact details for your testing authority can be found in the Contact Us screen The help desk should be contacted for all technical queries and will be available from 8am to 4pm local time Monday to Friday For NAPLAN testing
17. rticipation If any further changes need to be made click the Edit Participation button and repeat the steps Please ensure that the participation and special provisions information for all students completing catch up tests is updated To see a list of Non Participating Students e click the Non Participation Report button in the Edit table First Name Last Name Year level Roll Class ove to roll class Select a roll class 3 A Non Participation Report summary table and a Non Participation Log will appear listing all non participating students Status Lang Writ Read Num Absent 2 1 0 0 Exempt 0 0 0 0 Left School 0 0 0 0 Withdrawn 1 0 0 0 Non Participation Log First Name Last Name Roll Class Lang Writ Read Num LUKE ASTON 3 4N A RILEY BENTON 3 4N A AMBER BISHOP 3 4N S EMMA CARLTON W Please Note Sanctioned Abandonment Students will be marked as Absent 12 CONFIRMATION The Confirmation screen provides Principals and NAPLAN coordinators with a reconciliation of test books to be returned for processing 27 ge em 6 Confirmation Home 1 Statement of Compliance 2 School Details 3 School Contacts 1e Books R of boo 4 Print Test Rolls book type 5 Student Test Participation 6 Confirmation schools with a reconciliation of test books to be returned for processing The check box next to each year level must be ticked to confirm th
18. s from the drop down lists e select the Sort order Roll Class alphabetical by surname default or alphabetical by surname for all students in cohort e click View Rolls The report will be generated in a new screen Before printing test rolls ensure all students have been assigned to a roll class and all newly enrolled students have been added If you need to assign a roll class or add a student go to Step 5 the Student Test Participation screen To assign a roll class e Click Edit next to the student s nous dibus d ga du name This will display a First 2 Last Name poB Class screen containing the details Edit 435964940 DILAN ALCOCK 6 3 2003 3 4N for each student Edit student Please update the student details where necessary compulsory field SRN 000000000 What s this First name JOHN Last name EDWARDS Date of birth 2000 dd mm yyyy Gender Boy O Girl Year level Roll Class 31 Visiting Student e update the roll class and save the student details Return to the Print Test Rolls screen To add a new student including a visiting student click Add student in the Edit table A pop up window will appear where 778476 Move to roll class the student s details can HE E be added Year level 3 The new student will be included in the test roll Select a roll class v
19. students Showing 1 to 30 Total 44 in the Confirmation screen all Edit sRN FirstName LastName rollClass Lang Writ Read Num student participation information will be greyed out in the Student Test Participation screen If any further amendments need to be made to participation information e untick the relevant check box in the Summary report table e click Back to return to the Student Test Participation screen The list of students in the Student Test Participation screen will be re enabled for editing the participation status Once all check boxes at the beginning of each row in the Confirmation screen have been ticked text appears indicating that the confirmation process is complete Thank you for completing the confirmation process Summary report The Books Returned count contains Year Level Test Type Books Returned Large Print Braille B amp W Coloured S LC Writ 43 0 0 1 S Numeracy 39 S Reading S LC Writ S Numeracy S Reading Once all data in the Confirmation screen is confirmed the table on the Home screen is updated showing Confirmation as Completed followed by the date of confirmation This step must be completed before accessing the last step Return Test Materials 14 RETURN TEST MATERIALS The Return Test Materials button is greyed out on the main menu until the Confirmation step has been completed Prior to completing the Return
20. te or Coloured versions of the tests a VIEWING THE NON PARTICIPATION REPORTS To view all non participating students e click on the appropriate year level button shown in blue font in the table A pop up window will appear e check the information in the Summary Report which provides the total number of absent exempt left school and withdrawn students e check the Non Participation Log will appear which lists all non participating students and their participation information e print the non participation reports if required The Non Participation reports must be kept at the school for future reference as a record of non participation 13 Summary Report Status Lang Writ Read Num Absent 2 1 Exempt 0 0 Left School 0 0 Withdrawn 1 0 Students listed in the Non Participation Log as Sanctioned Abandonment will be TEST SUM included in the count of ASTON 3 4N absent students in the BENTON 3 4 Summarv Report table Please Note Sanctioned Abandonment Students will be marked as Absent NOTE Sanctioned Abandonment students are classified as being absent and are included in the count of absent students Liam Eslick 4 5H Meleahokava Fisiliu 4 5H ZACHERY WHITTON 4 5H Please Note Sanctioned Abandonment Students will be marked as Absent To return to the Confirmation screen click Close b AMENDING THE NON PARTICIPATION INFORMATION Once all boxes have been ticked Display all
21. tick This form is sio ee for your records to verify the data iS correct b RECORDING THE INFORMATION IN PAR The NAPLAN Coordinator must e collect the test rolls for each cohort and each test session e check that all special provisions information is correct by matching to the parent carer consent forms all scribe and computer use approvals sent by EMSAD e endorse the accuracy of the information recorded on the test rolls e enter the information on the test rolls into PAR in the Student Test Participation screen The Test Rolls must be kept at the school for future reference as a record of test participation You can return to the Home screen at any time by clicking on the Home button on the main menu STUDENT TEST PARTICIPATION The Student Test Participation screen lists all students uploaded to the PAR website The test administrators need to ensure that e additional students late enrolments or visiting are added to the student test roll e students who have left the school are ticked on the test roll The NAPLAN coordinator must check the participation and special provisions data on the test roll for accuracy Any students listed by the test administrators at the bottom of the test roll can be added in PAR by clicking Add student in the Edit table A pop up window will appear where the student s details can be added Friday 27 April 2012 5 Student Test Participation PAN e INE AM MEME RAM ARMEN N
22. y 18 2012 5 6 8 10 e use the No of boxes returned drop down list to indicate the number of boxes used for the return of test materials It is not necessary to re use all of the boxes BoxBarcode Number e allocate Barcodes to the Box number by using the Box gt 1 Number drop down list 621002057 2 e click the Save button Text will then appear indicating that the box returns have been successfully saved Please retain the Australia Post receipt for future reference and tracking purposes 15 TEST SESSION COMMENTS The Test Session Comments screen is optional and can be used to record any comments relating to the performance of individual students or a whole group during a test session The Year Level Test Session and Roll Class must be indicated and the relevant comment typed in Thursday 3 2012 Test Session Comments 1 Statement of Compliance 2 School Details This page is optional 3 School Contacts Enter any details that affected the performance of an individual student or a whole class dhani best pals This information is for school use pnly 5 Student Participation 6 Confirmation 7 Return Test Materials 1 Test Session Comments Test session Language Conventions v Roll Class 4 2 3 v Fire alarm disrupted test session Test session report To keep a record of this inf
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