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Headquarters 3 Corps (Signals) PIN - 908503 Care of 99

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1. Power Supply PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 9 of 28 No Items Qualitative Requirement and Specification of item offered Make Model Compliance to RFP specifications Yes No Deviation if any i The unit shall have several ways of powering ii The unit shall be powered via a 150V 240V adapter iii The unit shall also be battery operated the unit shall use standard AA batteries dry cells or rechargeable iv In case of rechargeable batteries internal fast charging function shall be possible via AC line adapter v The operating time shall be minimum 300 hours with dry batteries vi An alternative way to power the unit in case the standard power supply batteries and AC line is not available should be possible vii An automatic shut off function shall be available to save battery Optical Interfaces i The unit shall have a universal optical adapter system which allows any standard type of connector like FC LC SC ST DIN ii The unit shall also allow 1 25 or 2 5 mm universal push pull adapter Industry standard and compliance Electromagnetic Compatibility CE conformance according to EN50081 1 EN50082 1 Physical and Environmental Specifications Temperature range i Operation all options 10 C to 55 C 14 F to 131 F ii Storage 40 C to
2. 786189 Civil Inspection a 100 stores will be subject to physical inspection by a Board of Offrs detailed by the purchaser to ascertain that they conform to the samples specifications as laid down in the supply order Authorized Representative of the firms will be present during inspection In case the stores are not found to be conforming to the laid down samples specifications the authorized representative of the firm will be intimated by the checking Board of officers in situ with a copy of such intimation to Chairman TPC The defective stores will be removed and replaced by the stores of correct specifications by the supplier at his own expense within a period of 15 days of inspection In case of any dispute decision of the purchaser will be final and binding b The firm would be required to provide the Standard Acceptance Test Procedure ATP which the Board of Officers would have the right to modify c The item should be of latest manufacture conforming to the current production standard having 100 defined life at the time of delivery Acceptance Test After successful delivery of the complete stores the same will be subjected to Acceptance Test Procedure to test individual component and successful integration of components The acceptance test will be coordinated and supervised by Commanding Officer 2 Mountain Division Signal Regt He will issue an Acceptance Test Certificate on successful completion of acceptance test
3. offset to check the stress placed on a DUT when timing E1 link with a resolution of 1 microsecond x It should be able to measure propagation delay on the conformance template xi It should have the capability to capture pulse produced by E1 equipment and test it against the ITU T pulse mask it graphically xii It should be able to test jitter on working link and display and magnitude xiii It should be able to test a DUT with framed or unframed E1 test signal with a user specified amount of jitter frequency xiv It should support Frame Frame xv Relay testing It should able carry out frame relay connection confirmation tests TCP IP ping tests end to end frame relay data tests and measurements of Committed Information Rate CIR It should be able to function as a existing set of inbuilt interfaces xvi It should be able to test a 2 Mbps Multiplexer using C connector xvii It should be able to take commands from VT 100 Terminal Emulation Software running on a PC using a RS 232 d Optical Attenuator Display i The display shall have of 128 x 64 dots minimum bright sunlight or dark areas ii A backlight function shall be available to use the units in simultaneously iii It shall be possible to display up to 3 results iv The display resolution shall be at least 0 01dB 0 001 uW v The results shall be displayed in dB and dBr
4. 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 2 of 28 PART GENERAL INFORMATION 1 Last date and time for depositing the Bids 17 Apr 2015 at 1700h The sealed Bids both Part I Technical and Part I Commercial should be deposited reach by the due date and time The responsibility to ensure this lies with the Bidder 2 Time and date for opening of Bids 18 Apr 2015 at 1100h If due to any exigency the due date for opening of the Bids is declared a closed holiday the Bids will be opened on the next working day at the same time or on any other day time as intimated by the Buyer 3 Manner of depositing the Bids The bids will be submitted duly sealed in one packet This packet will contain two separate sealed envelopes as per following format with relevant information on top of each envelope a Part I Technical Should have the endorsement on the sealed cover as Technical bid for Procurement of OTDRs and BER Measuring Instrument for Maint of Bulk Media in 3 Corps Zone out of Tele Adm Grant for the FY 2015 16 vide RFP Number PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 at HQ 3 Corps Signals Should contain all the technical details including make model and manufacturer about the item along with technical literature and as per details given at Para 2 of Part Il of RFP In addition to the above bidders are also required to furnish compliance to the Special Conditions of the RFP with the Techni
5. Government of India 6 Access to Books of Accounts In case it is found to the satisfaction of the Buyer that the Seller has engaged an Agent or paid commission or influenced any person to obtain the contract as described in clauses relating to Agents Agency Commission and penalty for use of undue influence the Seller on a specific request of the Buyer shall provide necessary information inspection of the relevant financial documents information 7 Non disclosure of Contract documents Except with the written consent of the Buyer Seller other party shall not disclose the contract or any provision specification plan design pattern sample or information thereof to any third party Non disclosure certificate att to this RFP as per Appendix A 8 Liquidated Damages In the event of the Seller s failure to submit the Bonds Guarantees and Documents supply the stores goods and conduct trials installation of equipment training etc as specified in this contract the Buyer may at his discretion withhold any payment until the completion of the contract The BUYER may also deduct from the SELLER as agreed liquidated damages to the sum of 0 5 of the contract price of the delayed undelivered stores services mentioned above for every week of delay or part of a week subject to the maximum value of the Liquidated Damages being not higher than 10 of the value of delayed stores 9 Termination of Contract The Buyer shall have the right
6. OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 11 of 28 highlighted and may also be included c Technical literature will be made available in full d Vendors will not only endorse remarks like complied against the QR s asked but will also specify how the same will be achieved by him e Part l of the quotations will be evaluated by Tech Evaluation Committee for technical evaluation and evaluation of documents f The item will be tested and trial evaluated after delivery before final acceptance g Only those offers shall be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the tender both technically and commercially h The commercial bids of only those vendors will be opened whose technical bids are found to be complete in all respects by the TEC and whose item merchandise offered conform to the specifications as laid out by the purchaser in the GSQR and any such document The said commercial bids will be evaluated by Tender Purchase Committee which shall be constituted by Headquarters 3 Corps Signals Tender purchase committee will recommend the vendor whose offer is commercially acceptable henceforth referred to as the L1 vendor The decision of the purchaser will be final in this respect j The L1 tender shall be considered further for placement of Contract Supply Order after complete clarifications and price negotiations if considered necessary by the compe
7. Rechargeable Li ion 8 hrs operation Power AC Dc adapter input 100 240 VAC 50 60 Hz 24VDC Temprature Operation 5 to 50 deg C Storage 40 to 70 deg C Size HxWxD 322 mm x 197 mm x 109 mm Light Weight 3 Kg Warranty 3 Years Horizontal Axis Shift 0 to max distance range Resolution Sampling resolution should be 50 cm min Sample data count Should be 20 000 points Distance accuracy L im sampling resolution 1 10 x distance excluding group index uncertainties Group refractive Should be 1 00 000 to 1 99 999 in index setting 0 00001 steps full Scale Distance 25m 50m 125m 250m 500m 1 Km Range 1 25Km 2Km 2 5Km 5Km 10Km 20Km 40Km 80Km 160Km 240Km Vertical Axis Distance Should display the relative one way Measurement distance between any two given points in two ranges on the waveform in eight digits Scale Shoule be 0 2 Db div 0 5 Db Div 1Db div 2Db div 5Db div and 7 5 Db div Shift Should be 0 to 68 Db Read Resolution Should be Max 0 001 Db Loss measurement Should display one way losses in steps of 0 001 Db to a maximum of 5 digits Should display the relative one way loss loss per unit length and splice loss between any two given points in two ranges on the waveform Display Should be 7 2 inch color LCD 640 x 480 dots Automatic Should have automatic measurement measurement function with single button operation in function 10 Seconds Return loss Should have return los
8. Return Loss More than 80dB Typical ad Splice 48 max program ae Heating 20 max af Alignment Core Cladding Intentional Axis Shift Method Attenuation Control ag Splice Data 10000 Splices Storage ah Splice Data 18 characters PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 7 of 28 Ser Items Qualitative Requirement and Make Compliance to Deviation No Specification of item offered amp RFP if any Model specifications Yes No Description aj Tension Test 1 96N 200gf ak Splice Loss HDCM High Resolution Direct Core Estimation Monitoring System al Fiber 290X or more Magnification am Simultaneous Dual Image display an Pre Splice Fiber Image Stored for review ao Startup Self Inspection ap Automatic arc test aq V Grove Illumination ar APDS as Built in dual high speed heater it is mandatory requirement at Monitor Display 5 6 inch large TGT Colour monitor au Operating 10 50 C temperature av Operating Up to 95 RH Non Condensing humidity aw Storage Temp 40 70 C ax Wind Up to 15 m s Protection ay AC power 100 240V 50 60 Hz supply unit az DC Battery 10 5 14 V approx 40 splice cycles Pack Option ba AC Adopter amp 10 5 14V Charger bb Warranty 3 Years oc Lamp V
9. Talk Set i Emitter Type Laser ii Wavelength 1310nm 25nm i Spectral Width 5nm iv Optimum Fiber Type 9 125 um vi Output power dBm 5 dBm vii Dynamic Range 45 dB vii Stability 0 10dB v Distance Range 128 Kms ix It should have following modes 2 KHz tone generator 2 KHz tone detector x It should have a Handsfree Operation with Multiparty option with rugged water proof casing xi It should have different powering should have Built in Rechargeable NiMH battery options xii Operating Temperature 10 C to 50 C xiii Storage Temperature 30 C to 60 C xiv Relative humidity 0 to 95 non condensing xv Battery Life 15 hours or more g Bty for Splicing Machine DC Battery Pack Option 10 5 14 V approx 40 splice cycles PLEASE NOTE ALL DETAILS IN PARAGRAPHS 2 ABOVE ARE MANDATORY BIDS RECEIVED WITH INCOMPLETE DETAILS WILL BE SUMMARILY REJECTED AND NOT CALLED FOR TPC RESPONSIBILITY FOR THE SAME WILL REST WITH THE BIDDER 3 Technical Evaluation a Comments must be offered on each QR mentioned above No QR should be left blank Make amp Model of the equipments must be shown against each b The above points are not exhaustive All points considered essential should be listed here Additional points facilities available are required to be PC 56724 Sigs 2
10. Thirty days after complete delivery of stores b Acceptance testing within 30 Thirty days after successful delivery of stores at Dinjan c The firm should commence the supply immediately after receipt of Supply Order and it should be completed within 60 sixty days from the date of issue of Supply Order In case the firm anticipates delay in supply due to any unforeseen reason s the PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 12 of 28 9 firm within 10 ten days will bring it to the notice of purchaser who after ascertaining the reason s as valid and beyond firm s control may give extension of time d However purchaser reserves the right to recover from the firm liquidated damages and not by way of penalty a sum of 0 5 of the price of any stores for delay of every week or part thereof subject to a maximum of 10 of undelivered goods services which the firm has failed to deliver within the stipulated period e In case the firm further fails to deliver the stores within stipulated period the supply order may be cancelled and acceptance of late supplies refused at the sole risk and cost of the supplier The decision of the purchaser to purchase the material at the risk and cost of the supplier shall be final and binding Consignee Details Commanding Officer 2 Mountain Division Signal Regiment PIN 917802 Army c o 99 APO Tehsil Dinjan District Tinsukia State Assam PIN
11. any concession is available in regard to rate quantum of any Duty tax it should be brought out clearly Stipulations like the said duty tax was presently not applicable but the same will be charged if it becomes liveable later on will not be accepted unless in such cases it is clearly stated by a Bidder that such duty tax will not be charged by him even if the same becomes applicable later on In respect of the Bidders who fail to comply with this requirement their quoted prices shall be loaded with the quantum of such duty tax which is normally applicable on the item in question for the purpose of comparing their prices with other Bidders v Any change in any duty tax upward downward as a result of any statutory variation in excise taking place within contract terms shall be allowed to the extent of actual quantum of such duty tax paid by the supplier Similarly in case of downward revision in any duty tax the actual quantum of reduction of such duty tax shall be reimbursed to the Buyer by the Seller All such adjustments shall include all reliefs exemptions rebates concession etc if any obtained by the Seller b Customs Duty i For imported stores offered against forward delivery the Bidder shall quote prices thereof exclusive of customs duty The Bidder shall specify separately the C I F prices and total amount of customs duty payable They will also indicate correctly the rate of customs duty applicable along with Indian Cust
12. authority must enclose a duly authenticated copy of proof of registration It is mandatory for Unregistered bidders to fulfill the following special conditions for their Tender to be considered a The following documents duly authenticated will be submitted along with your technical bid i Trade License manufacturing license ii Permanent Sale Tax regn No iii Sale Tax clearance certificate indicating the amount of sales tax paid in last three Financial Years iv Technical Brochure from the OEM v Copy of PAN vi IT Clearance Certificate duly certified by your chartered accountant b Proof of execution of at least one Institutional supply order of equivalent or higher quantity or 2 supply orders of 50 of quantity within last 2 years preferably with Army defence other Govt purchaser if held c Proof of ISO certification if held 19 Important Notes for Vendors a Vendors will submit their technical and commercial bids in the original tender document in quadruplicate The original copy should be attached and the remaining three can be photocopies but signed and stamped in ink If the original tender enquiry along with its Appendices is not forwarded then the submitted tender would be rejected b Make model and version latest will be specified for all items Complete technical specifications and literature for hardware software and networking will be attached with the Technical Bid Networking de
13. he should clearly indicate the rate of such duty and quantum of excise duty included in the price Failure to do so may result in ignoring of such offers summarily If a Bidder is exempted from payment of Customs duty Excise Duty VAT duty upto any value of supplies from them they should clearly state that no excise duty will be charged by them up to the limit of exemption which they may have If any concession is available in regard to rate quantum of Customs duty Excise Duty VAT it should be brought out clearly Stipulations like excise duty was presently not applicable but the same will be charged if it becomes livable later on will not be accepted unless in such cases it is clearly stated by a Bidder that excise duty will not be charged by him even if the same becomes applicable later on In respect of the Bidders who fail to comply with this requirement their quoted prices shall be loaded with the quantum of excise duty which is normally applicable on the item in question for the purpose of comparing their prices with other Bidders The same logic applies to Customs duty and VAT also d If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price will prevail and the total price will be corrected If there is a discrepancy between words and figures the amount in words will prevail for calculation of price e The Lowest Acceptable Bid will be consid
14. 4 15 19 dated 21 Mar 2015 Page 23 of 28 PART V EVALUATION CRITERIA amp PRICE BID ISSUES 1 Evaluation Criteria The broad guidelines for evaluation of Bids will be as follows a Only those Bids will be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the RFP both technically and commercially b In respect of Two Bid system the technical Bids forwarded by the Bidders will be evaluated by the Buyer with reference to the technical characteristics of the equipment as mentioned in the RFP The compliance of Technical Bids would be determined on the basis of the parameters specified in the RFP The Price Bids of only those Bidders will be opened whose Technical Bids would clear the technical evaluation c The Bidders are required to spell out the rates of Customs duty Excise duty VAT Service Tax etc in unambiguous terms otherwise their offers will be loaded with the maximum rates of duties and taxes for the purpose of comparison of prices If reimbursement of Customs duty Excise Duty VAT is intended as extra over the quoted prices the Bidder must specifically say so In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duties will be entrained after the opening of tenders If a Bidder chooses to quote a price inclusive of any duty and does not confirm inclusive of such duty so included is firm and final
15. 5 5 zone m Dynamic Range 1 25 2 5 5 10 20 40 80 160 amp 260 Km Pulse width us 5 10 30 100 275 1000 2500 10 000 20 000 Linearity dB dB 0 03 Loss threshold dB 0 01 Loss resolution dB 0 001 Sampling resolution 0 04 to 5 m Sampling points up to 256 000 Distance uncertainty 0 75 0 0025 x distance sampling resolution Measurement time User defined 60 min maximum Typical real 3 time refresh Hz Stable source output power dBm 4 5 METRO 1 LH Visual fault locator laser 650 nm 10 nm optional CW typical Pout in 62 5 125 um 3 dBm 2 mW Display Touch screen color 640 x 480 TFT 163 mm 6 4 in Processing amp USB data transfer faster gathering to 5 Reporting sec Interface USB A main USB B remote RJ 45 LAN 10 100 Mbit s Compact Flash Fiber inspection probe connector port must Processing amp USB data transfer faster gathering to 5 Reporting sec Interface USB A main USB B remote RJ 45 LAN 10 100 Mbit s Compact Flash PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 5 of 28 Ser Items Qualitative Requirement and Make Compliance to Deviation No Specification of item offered amp RFP if any Model specifications Yes No Fiber inspection probe connector port must Storage Internal Flash USB sticks 1 GB Batterries
16. 70 C 40 F to 158 F iii The unit shall have no warm up time Instrument Calibration i Minimum calibration interval shall be 3 years ii Calibration maintenance and software support shall be minimum 10 years Field operation i The unit shall be an easy to use lightweight rugged and water resistant handheld instrument for field operations ii For the optical ports a robust protection cap against dust and shock shall be included Measurement Capability i Adjustable wavelengths 1260 to 1650 nm in 1 nm steps i Display range 2 to 60 dB i ii Min insertion loss lt 2 0 dB iv Linearity 0 2dB v Repeatability of attenuation setting 0 1 dB lt vii Attenuation setting continuous over the entire range viii Measuring direction bidirectional i ii vi Total attenuation accuracy 0 8 dB x ix Max permitted input level 23dBm arameters i Switchable standard wavelengths 1260 to 1650 nm in 1 nm steps ii Display range 2 to 60dB iii Min insertion loss lt 2 0 dB iv Linearity 0 2dB v Repeatability of attenuation setting 0 1 dB vi Total attenuation accuracy 0 8 dB vii Max permitted input level 23dBm Function i USB interface Remote control ii Recalibration Period 3 years iii Power Supply 3 years v 4 way power
17. God as well as War Military operation blockade Acts or Actions of State Authorities or any other circumstances beyond the parties control that have arisen after the conclusion of the present contract b In such circumstances the time stipulated for the performance of an obligation under the present contract is extended correspondingly for the period of time of action of these circumstances and their consequences c The party for which it becomes impossible to meet obligations under this contract due to Force Majeure conditions is to notify in written form the other party of the beginning and cessation of the above circumstances immediately but in any case not later than 10 Ten days from the moment of their beginning PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 20 of 28 d Certificate of a Chamber of Commerce Commerce and Industry or other competent authority or organization of the respective country shall be a sufficient proof of commencement and cessation of the above circumstances e If the impossibility of complete or partial performance of an obligation lasts for more than 06 six months either party hereto reserves the right to terminate the contract totally or partially upon giving prior written notice of 30 thirty days to the other party of the intention to terminate without any liability other than reimbursement on the terms provided in the agreement for the goods received 12 Specification
18. Groove illumination lamp od Power Supply AC supply 100 to 240 V 50 to 60 Hz DC10 16 5V with LED indicator be Consumption Maximum 70 Watts typically 27 Watts amp in sleep mode 20 Watts bf Operating i Operating Temperature 10 to 50 Environment C 14 to 122 F ii Humidity 90 at 38 C 100 F iii Altitude 3 658m 12 000ft 48 mm Hg iv Storage Temperature 40 to 60 C 40 to 140 F bg Functions i Should be remotely controllable through PC ii Should have auto sleep mode iii Should have 32 splice program with one auto splice mode iv Display information operating massage ARC counter clock heater status estimation loss finder image X and Y view bh Language Should have a capacity to store 9 Capacity languages bj Key Features i Should have simultaneous viewing of X and Y axis with automatic magnification control ii Should have advanced ARC power control with environmental censuring at splice point iii Should have Die cast metal top including internal AC power unit and integrated color monitor iv Should have Windshield integrated Fiber Clamp Just load fiber option with close windshield and start option PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 8 of 28 Ser Items Qualitative Requirement and No Specification of item offered Make Model Compliance to RFP specifications Yes No Deviation if any v
19. Headquarters 3 Corps Signals PIN 908503 Care of 99 Army Post Office Tele No 03862 249045 Fax No 03862 249045 PC 56724 Sigs 2 OTDR amp BER 2 MDSR 14 15 19 21 Mar 2015 REQUEST FOR PROPOSAL HEADQUARTERS 3 CORPS SIGNALS INVITATION OF BIDS FOR PROCUREMENT OF OTDRs AND BER MEASURING INSTRUMENT FOR MAINT OF BULK MEDIA IN 3 CORPS ZONE OUT OF TELE ADM GRANT FOR THE FY 2015 16 REQUEST FOR PROPOSAL RFP NO PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 DATED 21 MARCH 2015 1 Bids in sealed cover are invited for supply of items listed in Part Ill of this RFP Please super scribe the above mentioned Title RFP number and date of opening of the Bids on the sealed cover to avoid the Bid being declared invalid 2 The address and contact numbers for sending bids or seeking clarifications regarding this RFP are given below a Bids queries to be addressed to HQ 3 Corps Signals b Postal address for sending the Bids Headquarters 3 Corps Signals PIN 908503 C o 99 APO c Name designation of the contact personnel Undersigned d Telephone numbers of the contact personnel 03862 249045 e Fax number 03862 249045 3 This RFP is divided into five Parts as follows a Part Contains General Information and Instructions for the Bidders about the RFP such as the time place of submission and opening of tenders Validity period of tenders etc b Part Il Contains essential details of the items serv
20. Should have built in cooling fan vi Should have mechanical tension fiber clamp support repair amp calibration centre in India bk Post Sales Supplier must have ISO 9002 certified c BER Tester x 20 cm 10 cm in dimensions i It should be light and handheld i e not more than 30 cm display ii It should have a user friendly GUI on a coloured LCD G 703 unframed or G 704 framed HDB3 AMI signal iii It should support live monitoring of 2 Mbps links using either thereby allowing the user to examine error response iv It should support drop and insert BER tests It should have ability to inject errors in pattern framing and alarm bits insert test tones in individual channels v It should have capability to demodulate individual E1 channels and analyse them It should have built in PCM CODEC and speaker It should have capability to generate and vi It should have user selectable test pattern QRSS PRBS and patterns that conform to ITU T 0 151 0 152 0 153 vii It should have the following built in _ interfaces aa 02 x 2 Mbps balanced 120 ohm four wire termination ab 02 x 2 Mbps unbalanced 75 ohm BNC termination ac 01 xV 35 V 24 RS 232 C interface ad V 36 RS 449 interface ae X 21 interface viii It should support pattern slips or clock slips analysis problems exist ix It should have capability to generate fixed frequency
21. The following Specification clause will form part of the contract placed on successful Bidder The Seller guarantees to meet the specifications as per Part ll of Tender Enquiry and to incorporate the modifications to the existing design configuration to meet the specific requirement of the Buyer Services as per modifications requirements recommended after the Maintenance Evaluation Trials All technical literature and drawings shall be amended as the modifications by the Seller before supply to the Buyer The Seller in consultation with the Buyer may carry out technical upgradation alterations in the design drawings and specifications due to change in manufacturing procedures indigenization or obsolescence This will however not in any way adversely affect the end specifications of the equipment Changes in technical details drawings repair and maintenance techniques alongwith necessary tools as a result of upgradation alterations will be provided to the Buyer free of cost within 30 days of affecting such upgradation alterations 13 OEM Certificate Following will be provided by the bidder failing which the bid will tend to be rejected a All bidders who are not OEMs of the equipment they are offering shall produce ink signed certificates from the respective OEMs as per format given in Appendix B to this RFP authorizing the bidder to offer their equipment and a commitment to provide maintenance support during the warranty period and
22. after receipt of Supply Order 7 8 9 Advance Payments No advance payment s will be made Paying Authority a CDA Udayan Vihar Narangi Guwahati The payment of bills be made on submission of the following documents by the Seller to the Paying Authority alongwith the bill i Ink signed copy of Contractor bill ii Ink signed copy of invoice bill iii Delivery Challan documents proof of payment such as Excise duty challan Customs duty clearance certificate Octroi receipt proof of payment for EPF ESIC contribution with nominal roll of beneficiaries etc as applicable iv Guarantee Warranty certificate v Performance Bank Guarantee vi Details for electronic payment viz Account holders name Bank name Branch name and address Account type Account number IFSC code MICR code if these details are not incorporated in supply order contract vii Submission of sales tax cert if sales tax is claimed in the financial bid and photocopy of PAN Card Fall clause The following fall clause will form part of the contract placed on successful Bidder a The price charged for the stores supplied under the contract by the Seller shall in no event exceed the lowest prices at which the Seller sells the stores or offer to sell stores of identical description to any persons Organisation including the purchaser or any department of the Central government or any Department of state government or any sta
23. ar 2015 Page 3 of 28 opening of the Bids Copies of the query and clarification by the purchaser will be sent to all prospective bidders who have received the bidding documents 9 Modification and Withdrawal of Bids A bidder may modify or withdraw his bid after submission provided that the written notice of modification or withdrawal is received by the Buyer prior to deadline prescribed for submission of bids A withdrawal notice may be sent by fax but it should be followed by a signed confirmation copy to be sent by post and such signed confirmation should reach the purchaser not later than the deadline for submission of bids No bid shall be modified after the deadline for submission of bids No bid may be withdrawn in the interval between the deadline for submission of bids and expiration of the period of bid validity specified Withdrawal of a bid during this period will result in Bidder s forfeiture of bid security 10 Clarification regarding contents of the Bids During evaluation and comparison of bids the Buyer may at its discretion ask the bidder for clarification of his bid The request for Clarification will be given in writing and no change in prices or substance of the bid will be sought offered or permitted No post bid clarification on the initiative of the bidder will be entertained 11 Rejection of Bids Canvassing be the Bidder in any form unsolicited letter and post tender correction may invoke summary rejection with f
24. cal Bids b Part II Financial Should have the endorsement on the sealed cover as Financial Bid for Procurement of OTDRs and BER Measuring Instrument for Maint of Bulk Media in 3 Corps Zone out of Tele Adm Grant for the FY 2014 15 vide RFP Number PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 at HQ 3 Corps Signals Should contain the prices quoting item wise both essential and optional items and important spares if recommended c Address on Quotations and Mode of Delivery Both Part I and Part ll of the bids will be placed in separate cover duly pasted and sealed separately Name and address of the vendor should be superscribed on the envelope and addressed to Chief Signal Officer Headquarter 3 Corps PIN 908503 Care of 99 Army Postal Office In case the quotations are received without seal and not in two parts they are liable to be rejected Sealed bids should be either dropped in the Tender Box or sent by registered post at the address given above so as to reach by due date and time Late tenders will not be considered No responsibility will be taken for postal delay or non delivery non receipt of bid document No change in bids will be accepted after receipt in this Headquarters 4 Location of the Tender Box Signals Branch Headquarter 3 Corps PIN 908503 Care of 99 Army Postal Office Only those Bids that are found in the tender box will be opened Bids dropped in the wrong Tender Box will be render
25. cluding all Government duties Duties Taxes etc should be specified separately giving the current rate as applicable 2 Installation Commissioning charges should be mentioned separately It cannot be clubbed together with Basic Cost of equipments 3 Please ensure that no row should be left blank nor indicated by dash to be spelt out as NIL NA NO Signature of Tenderer PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 25 of 28 PLEASE SPECIFY THE FOLLOWING ALL COLUMNS ARE TO BE FILLED OTHERWISE THE OFFER IS LIABLE TO BE REJECTED 1 Discount if offered Answer in YES NO 2 Indicate the amount of discount 3 Is Excise Duty is extra Answer in YES NO 4 If Excise Duty is extra indicate the extent current rate of Excise duty leviable for item 5 Surcharges on Excise duty 6 Is Sales Tax is extra Answer in YES NO 7 If Sales Tax is extra indicate the rate against the Concessional Form 8 Is Customs Duty Exemption Certificate CDE required Answer in YES NO If CDE is required indicate and enclose the notification under which CDE can be issued 9 If CDE is required indicate CIF value of stores to be imported 10 If CDE is required indicate the Customs Duty payable 11 Is your company exempted from payment of Sales Tax and Excise Duty Answer in Yes No 12 Any other duty levy 13 Details of EMD 14 Acceptance of Performance Bank Guarant
26. ctification shall be undertaken by the vendor who will be responsible for the maintenance preventive maintenance of the complete system Any malfunctioning or defective items shall be replaced by the vendor free of cost at consignee s site as early as possible under the following conditions a Any failure in the system of a subsystem thereof should be rectified within a maximum period of 48 hours of lodging a complaint including loading the operating software if required b If the system is down beyond 48 hours penalty at the rate of Rs 500 Rupees Five Hundred only per day per system will be charged or recovered out of the Bank Guarantee held towards warranty In case of any system subsystem being down for more than seven working days user has the option to get it repaired from any suitable agency at the risk and cost of vendor c Any system failing at subsystem level three times within a period of three months or displaying chronic faulty behaviour or manufacturing defects or quality control problems will be totally replaced by the vendor at his risk and cost within 30 days of being intimated 17 Annual Maintenance Contract AMC The following AMC clause will form part of the contract placed on successful Bidder The vendor is requested to quote rate of AMC alongwith the price bid in the respective column only a The Seller would provide comprehensive AMC for a period of Seven years The AMC services should cover the
27. de facilitate or in any way to recommend to the Government of India or any of its functionaries whether officially or unofficially to the award of the contract to the Seller nor has any amount been paid promised or intended to be paid to any such individual or firm in respect of any such intercession facilitation or recommendation The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual firm and paid or intended to pay any mount gift reward fees commission or consideration to such person party firm or institution whether before or after the signing of this contract the Seller will be liable to refund that amount to the Buyer The Seller will also be debarred from entering into any supply Contract with the Government of India for a minimum period of five years The Buyer will also have a right to consider cancellation of the Contract either wholly or in part without any entitlement or compensation to the Seller who shall in such PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 14 of 28 an event be liable to refund all payments made by the Buyer in terms of the Contract along with interest at the rate of 2 per annum above LIBOR rate The Buyer will also have the right to recover any such amount from any contracts concluded earlier with the
28. during the period of the AMC if entered into with the bidder by the buyer b OEM certificate stating that in case the authorized dealer distributor fails to repair maintenance the equipment during the warranty AMC the responsibility for maintenance of the equipment provided would then be taken over by the OEM c The complete contact details of the OEM Name and designation of contact person postal address e mail ID and telephone amp FAX numbers will be furnished and the buyer may at his discretion verify the authorization from the OEM failure of which may result in the bidder being black listed and or barred from participating for any future tender of this Headquarters 14 Quality The quality of the stores delivered according to the present Contract shall correspond to the technical conditions and standards valid for the deliveries of the same stores for in Seller s country or specifications enumerated as per RFP and shall also include therein modification to the stores suggested by the Buyer Such modifications will be mutually agreed to The Seller confirms that the stores to be supplied under this Contract shall be new i e not manufactured before Year of Contract and shall incorporate all the latest improvements and modifications thereto and spares of improved and modified equipment are backward integrated and interchangeable with same equipment supplied by the Seller in the past if any The Seller shall supply an interchan
29. during three months immediately preceding the date of the claim covered by the relevant bill ab Certificate as to whether refunds have been obtained or applied for by them or not in the preceding financial year after the annual Audit of their accounts also indicating details of such refunds applications if any ac A certificate along with the final payment bills of the Seller to the effect whether or not they have any pending appeal protest for refund or partial refund of excise duties already reimbursed to the Seller by the Government pending with the Excise authorities and if so the nature the amount involved and the position of such appeals ad An undertaking to the effect that in case it is detected by the Government that any refund from Excise Authority was obtained by the Seller after obtaining reimbursement from the Paying Authority and if the same is not immediately refunded by the Seller to the Paying Authority giving details and particulars of the transactions Paying Authority will have full authority to recover such amounts from the Sellers outstanding bills against that particular contract or any other pending Government contracts and that no dispute on this account would be raised by the Seller ae Unless otherwise specifically agreed to in terms of the contract the Buyer shall not be liable for any claim on account of fresh imposition and or increase of Excise Duty on raw materials and or components used directly in
30. e Test Certificate jointly signed by the representatives of Army and Vendor vi Submission of photocopy of ECS mandate form and PAN Card vii Submission of Sales Tax cert for the amount claimed in the commercial bid If sales tax is claimed in the financial bid PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 18 of 28 6 b Balance 40 of the total project cost will be paid after 30 days of acceptance test subject to certification of satisfactory performance of the complete system by OC unit c Cases where Sales Tax VAT is charged the firm will quote his sales Tax VAT registration number and endorse the following certificate on the bill Certified that the goods on which sales tax had been charged have not been exempted under the Sales Tax Act CSP or the rules made there under The charges levied on account of sales tax on the goods supplied are correct under the provisions of the Act or the rules made there under d The payment of all taxes duties Custom duty Central Sales Tax Excise duty VAT other charges etc will be paid on receipt of documentary proof e No Insurance charges will be paid by the Department Custom Duty Exemption Certificate Custom Duty levied is exempted under current rules and regulations in force for Government and general imports including Defence Custom Duty Exemption if required will be provided by the Army for which requisition will be submitted by the firm
31. ed invalid 5 Place of opening of the Bids Signals Branch Headquarter 3 Corps PIN 908503 Care of 99 Army Postal Office The Bidders may depute their representatives duly authorized in writing to attend the opening of Bids on the due date and time Rates and important commercial technical clauses quoted by all Bidders will be read out in the presence of the representatives of all the Bidders This event will not be postponed due to non presence of your representative 6 Two Bid System Only the Technical Bid would be opened on the time and date mentioned above by the Technical Evaluation Committee TEC Date of opening of the Commercial Bid will be intimated after acceptance of the Technical Bids Commercial Bids of only those firms will be opened whose Technical Bids are found compliant suitable after Technical evaluation is done by the Buyer 7 Forwarding of Bids Bids should be forwarded by Bidders under their original memo letter pad inter alia furnishing details like TIN number VAT CST number Bank address with EFT Account etc and complete postal e mail address and Telephone Numbers of their office 8 Clarification regarding contents of the Tender Enquiry A prospective bidder who requires clarification regarding the contents of the bidding documents shall notify to the Buyer in writing about the clarifications sought not later than 14 fourteen days prior to the date of PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 M
32. ee on confirmation of order Note the tenderers are required to spell out the rates of Customs duty Excise duty sales tax in unambiguous terms otherwise their offers will be loaded with the maximum rates of duties and taxes for the duties and taxes for the purpose of comparison of prices PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 26 of 28 Appendix A Refer Para 7 of Part lll Standard Conditions of RFP NON DISCLOSURE CERTIFICATE It is certified that the company or any representative of the company or agents authorized by the company will not disclose any information gained by them or their representative or agents while executing the project Procurement of OTDRs and BER Measuring Instrument for Maint of Bulk Media in 3 Corps Zone out of Tele Adm Grant for the FY 2015 16 or any documents prepared in connection with the project or any documents received by them or any provision specification plan design pattern sample or information thereof to study carried out by them directly or indirectly to any person or company or institution or Press Any violation therein may be considered as a violation of Indian Official Secret Act 1923 Date Authorized Signatory OEM Stamp amp Signature Place PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 27 of 28 Appendix B Refer Para 13 a of Part IV Special Conditions of RFP OEM CERTIFICATE We M s OEM is hereb
33. ely the discretion of the Buyer to place the Repeat order or not 4 Tolerance Clause To take care of any change in the requirement during the period starting from issue of RFP till placement of the contract Buyer reserves the right to 50 plus minus increase or decrease the quantity of the required goods upto that limit without any change in the terms amp conditions and prices quoted by the Seller While awarding the contract the quantity ordered can be increased or decreased by the Buyer within this tolerance limit 5 Payment Terms It will be mandatory for the Bidders to indicate their bank account numbers and other relevant e payment details so that payments could be made through ECS EFT mechanism instead of payment through cheques wherever feasible A copy of the model mandate form prescribed by RBI to be submitted by Bidders for receiving payments through ECS is at Form DPM 11 Available in MoD website and can be given on request The payment will be made as per the following terms on production of the requisite documents a First 60 of the total cost of the project shall be released after complying with following conditions i Delivery of complete stores ii Board proceedings IAFD 931 confirming inspection and acceptance of stores by Board of Officers iii Preparation of CRV iv Submission of Performance Bank Guarantee for a sum of 10 of the total cost of the project v Receipt of Installation and Acceptanc
34. ered further for placement of contract Supply Order after complete clarification and price negotiations as decided by the Buyer PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 24 of 28 2 The Lowest Bid will be decided upon the lowest price quoted by the particular Bidder as per the Price Format given below All taxes and duties including those for which exemption certificates are issued quoted by the Bidders will be considered The ultimate cost to the Buyer Excluding AMC cost would be the deciding factor for ranking of Bids Ser Description A U Qty Unit Price Total No a OTDR Nos 06 b Splicing Machine Nos 05 c BER Tester Nos 04 d Optical Attenuator Nos 04 e Optical Power Meter Nos 04 f Optical Talk Set Nos 03 g Bty for Splicing Machine Nos 10 h Total Cost of Basic Equipments j Installation Commissioning Charges k Service Tax if any I Freight Charges if any m Sales Tax if any n VAT if any o Other Taxes if any p Total Project cost including all taxes less custom duty q Amount of Custom Duty payable if any Total project cost including all taxes and custom duty s Rate of AMC offered per year with amount Items not covered under AMC If any will be categorically mentioned by the Bidder Note 1 Unit price should be ex
35. furnish the details of the refund obtained and afford full credit of the same to the Buyer c Excise Duty i Where the excise duty is payable on advalorem basis the Bidder should submit along with the tender the relevant form and the Manufacturer s price list showing the actual assessable value of the stores as approved by the Excise authorities ii Bidders should note that in case any refund of excise duty is granted to them by Excise authorities in respect of Stores supplied under the contract they will pass on the credit to the Buyer immediately along with a certificate that the credit so passed on relates to the Excise Duty originally paid for the stores supplied under the contract In case of their failure to do so within 10 days of the issue of the excise duty refund orders to them by the Excise Authorities the Buyer would be empowered to deduct a sum equivalent to the amount refunded by the Excise Authorities without any further reference to them from any of their PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 16 of 28 outstanding bills against the contract or any other pending Government Contract and that no disputes on this account would be raised by them iii The Seller is also required to furnish to the Paying Authority the following certificates aa Certificate with each bill to the effect that no refund has been obtained in respect of the reimbursement of excise duty made to the Seller
36. geability certificate along with the changed part numbers wherein it should be mentioned that item would provide as much life as the original item 15 Franking clause The following Franking clause will form part of the contract placed on successful Bidder a Franking Clause in the case of Acceptance of Goods The fact that the goods have been inspected after the delivery period and passed by the Inspecting Officer will not have the effect of keeping the contract alive The goods are being passed without prejudice to the rights of the Buyer under the terms and conditions of the contract b Franking Clause in the case of Rejection of Goods The fact that the goods have been inspected after the delivery period and rejected by the Inspecting Officer will not bind the Buyer in any manner The goods are being rejected without prejudice to the rights of the Buyer under the terms and conditions of the contract 16 Warranty The items supplied against the contract shall be under a warranty against defective design material workmanship performance for a period of 36 months from the date PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 21 of 28 of completion of ATP The vendor will ensure during the warranty period that all the supplied stores continue to function as per the parameters mentioned in technical specification During warranty period maintenance of all stores including replacement and repair fault re
37. hermal printer Should have the capability to connect external printer also Thermal Printer Unit Dimension Should be Approx 250W x 150 H x 70 D mm Sub Units Should have the following sub units Sensor Unit To enable you to check total loss by receiving light from the stabilized light source of the optical unit VLS unit To enable you to detect a near end fault or compare conductors GP IB Unit To enable you to implement GP IB control Centronics Unit To provide a parallel interface conformed to Centronics to connect to printer Key Features Should have screen updates a minimum of two times per second in preview mode Three wavelength unit should correspond to 1 625um In stabilized light source mode the instrument should be capable of being used as a light source Should support PCMCIA hard disk card and IC memory card to make up for any shortfall in the storage capacity of the floppy disk for measurement waveforms Post sales support Supplier must have ISO 9002 certified repair amp calibration centre in India b Splicing Machine i Applicable Fiber aa Material Silica Glass ab Fiber Type SMF MMF DSF NZ DSF amp others ac Fiber Diameter 80 150um ad Coating 0 25 0 9mm Diameter ae Cleave Length 8 16 mm 0 25 mm 16mm except 0 25mm ii Standard Performance aa Splice loss SMF 0 02dB MMF Typical 0 01dB DSF 0 05dB ab Splice Cycle Approx 9 sec Time ac
38. hnical Documentation All necessary changes in the documentation Technical and Operators manual for changes carried out on hardware and software of the equipment will be provided f During the AMC period the Seller shall carry out all necessary servicing repairs to the equipment system under AMC at the current location of the equipment system Prior permission of the Buyer would be required in case certain components sub systems are to be shifted out of location On such occasions before taking over the goods or components the Seller will give suitable bank guarantee to the Buyer to cover the estimated current value of item being taken g The Buyer reserves its right to terminate the maintenance contract at any time without assigning any reason after giving a notice of 01 months The Seller will not be PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 22 of 28 entitled to claim any compensation against such termination However while terminating the contract if any payment is due to the Seller for maintenance services already performed in terms of the contract the same would be paid to it as per the contract terms h Bank Guarantee of 10 of the AMC value will be provided for the duration of AMC period j Payment of AMC will be made half yearly on the production of Satisfactory Performance Certificate 18 Special Conditions Registered bidders DGS amp D DGQA NSIC OFB or any other central registration
39. ho are registered with the Central Purchase Organization e g DGS amp D National Small Industries Corporation NSIC or any Department of MoD or MoD itself The EMD will be forfeited if the bidder withdraws or amends impairs or derogates from the tender in any respect within the validity period of their tender PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 4 of 28 1 PART Il ESSENTIAL DETAILS OF ITEMS SERVICES REQUIRED Schedule of Requirements List of items services required are as follows Ser Nomenclature A U Qty Remarks No 1 OTDR Nos 06 2 Splicing Machine Nos 05 3 BER Tester Nos 04 4 Optical Attenuator Nos 04 5 Optical Power Meter Nos 04 6 Optical Talk Set Nos 03 7 Bty for Splicing Machine Nos 10 2 Technical Details Technical details with technical parameters with specification for the project is as under Bidders are required to furnish clause by clause compliance of specifications bringing out clearly the deviations from specifications if any in unambiguous terms Ser Items Qualitative Requirement and Make Compliance to Deviation No Specification of item offered amp RFP if any Model specifications Yes No a OTDR Wavelength 1310nm 20nm 1550nm 20nm Dynamic Range 45 dB Event dead zone 0 8 M Attenuation dead 4
40. ices required such as the Schedule of Requirements SOR Technical Specifications Delivery Period Mode of Delivery and consignee details c Part Ill Contains Standard Conditions of RFP which will form part of the contract with the successful Bidder d Part IV Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder e Part V Contains Evaluation Criteria and Format for Price Bids PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 1 of 28 4 This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage Buyer also reserves the right to withdraw the RFP should it become necessary at any stage 5 Your tender should be submitted in duplicate alogwith a Tender Fee of Rs 100 Rupees One Hundred only in the form of crossed account payee Demand Draft drawn on a nationalised bank in favour of Chief Signal Officer Headquarters 3 Corps payable at SBI Rangapahar Army Cantt Yours faithfully Whe Rajesh Mishra Lieutenant Colonel Staff Officer Grade 1 Comn for Chief Signal Officer Headquarters Eastern Command Signals Fort William Kolkata 21 The Controller of Defence Accounts Udayan Vihar Narangi Guwahati 781171 for info pl IFA HQ Eastern Command 2 Mountain Division Signal Regiment PIN 917802 C o 99 APO PC 56724 Sigs
41. ing Dry cells NiCd USB and AC line Recharge capability Internal fast charging function hours via AC line adapter i i i v 2 vi Operating time typ gt 300h PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 10 of 28 Ser Items Qualitative Requirement and Make Compliance to Deviation No Specification of item offered amp RFP if any Model specifications Yes No vii Battery save function Automatic shut off Dimension and weight i Dimension 95 x 60x195 3 74x2 36x7 68 approxy ii Weight 500g 1 11b approxy Environmental cond i Operating temperature 10 55 C ii Storage temperature 40 70 C iii Electromagnetic CE conformance Compatibility acc to EN 50081 1 EN50082 1 Optical Power Meter Power range dBm 10 to 60 Range displayed dBm Down to 65 Number of calibrated 10 wavelengths Power uncertainty 5 1 nW Resolution dB 0 016 Automatic offset nulling Required Warmup time9 s 0 Display units dB dBm W Automatic wavelength recognition required Screen refresh rate Hz 3 Tone detection Hz 270 1k 2k Battery life hours typical gt 300 Temperature operating 10 C to 50 C 14 F to 122 F Storage 40 C to 70 C 40 F to 158 F Relative humidity 0 to 95 non condensing f Optical
42. ing The warranty period of the complete system will commence with effect from the date of issue of Acceptance Test Certificate PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 13 of 28 PART Ili STANDARD CONDITIONS OF RFP The Bidder is required to give confirmation of their acceptance of the Standard Conditions of the RFP mentioned below which will automatically be considered as part of the Contract concluded with the successful Bidder i e Seller in the Contract as selected by the Buyer Failure to do so may result in rejection of the Bid submitted by the Bidder 1 Law The Contract shall be considered and made in accordance with the laws of the Republic of India The contract shall be governed by and interpreted in accordance with the laws of the Republic of India 2 Effective Date of the Contract The contract shall come into effect from the date of acknowledgement of receipt of Supply Order or the eight day of issue of Supply Order whichever is earlier The contract shall remain valid until the completion of the obligations of the parties under the contract The deliveries and suppliers and performance of the services will commence from the effective date of the contract 3 Arbitration All disputes or differences arising out of or in connection with the contract shall be settled by bilateral discussions Any dispute disagreement or question arising out of or relating to the Contract or relating to construction
43. it should be valid up to 60 days beyond the date of warranty The specimen of PBG is given in Form DPM 15 Available in MoD website and can be provided on request The Bank Guarantee will be returned to the supplier on successful completion of all his obligations under the contract In case the execution of the contract is delayed beyond the contract period and the purchaser with or without LD grants extension to delivery period the supplier must get the BG revalidated if not valid already The Performance Bank Guarantee Bank Draft submitted as Earnest Money Deposit will only be returned to the firm on receipt of this Performance Bank Guarantee 2 Option Clause The contract will have an Option Clause wherein the Buyer can exercise an option to procure an additional 50 of the original contracted quantity in accordance with the same terms amp conditions of the present contract This will be applicable within the currency of contract The Bidder is to confirm the acceptance of the same for inclusion in the contract It will be entirely the discretion of the Buyer to exercise this option or not 3 Repeat Order Clause The contract will have a Repeat Order Clause wherein the Buyer can order upto 50 quantity of the items under the present contract within six months from the date of supply successful completion of this contract the cost terms amp conditions remaining the same The Bidder is to confirm acceptance of this clause It will be entir
44. oint sector companies and or private parties and bodies c The Seller shall furnish the following certificate to the Paying Authority along with each bill for payment for supplies made against the Rate contract We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Government under the contract herein and such stores have not been offered sold by me us to any person organisation including the purchaser or any department of Central Government or any Department of a state Government or any Statutory Undertaking of the Central or state Government as the case may be upto the date of bill the date of completion of supplies against all supply orders placed during the currency of the Rate Contract at price lower than the price charged to the government under the contract except for quantity of stores categories under sub clauses a 0 and c of sub para ii above details of which are given below 10 Risk amp Expense clause a Should the stores or any installment thereof not be delivered within the time or times specified in the contract documents or if defective delivery is made in respect of the stores or any installment thereof the Buyer shall after granting the Seller 45 days to cure the breach be at liberty without prejudice to the right to recover liquidated damages as a remedy for breach of contract to declare the contract as cancelled either wh
45. olly or to the extent of such default b Should the stores or any installment thereof not perform in accordance with the specifications parameters provided by the SELLER during the check proof tests to be done in the BUYER s country the BUYER shall be at liberty without prejudice to any other remedies for breach of contract to cancel the contract wholly or to the extent of such default c In case of a material breach that was not remedied within 45 days the BUYER shall having given the right of first refusal to the SELLER be at liberty to purchase manufacture or procure from any other source as he thinks fit other stores of the same or similar description to make good i Such default ii In the event of the contract being wholly determined the balance of the stores remaining to be delivered there under d Any excess of the purchase price cost of manufacturer or value of any stores procured from any other supplier as the case may be over the contract price appropriate to such default or balance shall be recoverable from the SELLER 11 Force Majeure clause a Neither party shall bear responsibility for the complete or partial non performance of any of its obligations except for failure to pay any sum which has become due on account of receipt of goods under the provisions of the present contract if the non performance results from such Force Majeure circumstances as Flood Fire Earth Quake and other acts of
46. oms Tariff Number Customs duty as actually paid will be reimbursed on production of necessary documents i e i Triplicate copy of the bill of entry ii Copy of bill of loading iii Copy of foreign principal s invoice However if the Bidder imports the stores in question against his own commercial quota Import licences he will also be required to submit in addition the triplicate copy of bills of entry etc and a certificate from his Internal Auditor on the bill itself to the effect that the following items quantity in the bill of entry related to the stores imported against Defence Buyer contract numbet 00606 Gated 2 02 rccstusexin ii Subsequent to the reimbursement of customs duty the Bidder will submit to the concerned Payment Authority a certificate to the effect that he has not obtained any refund of customs duty subsequent to the payment of duty to the Customs authority by him In addition he shall also submit to the Paying Authority concerned a certificate immediately after a period of three months from the date of payment of the duty to customs authorities to the effect that he has not applied for refund of the customs duty subsequent to the payment of duty to the customs authorities by him iii In case the Bidder obtains any refund of customs duty subsequently to the payment of the same by him to the customs authorities and reimbursement of the customs duty to him by the Payment Authority he should forthwith
47. or performance which cannot be settled amicably may be resolved through arbitration The dispute or difference arising between the parties thereto pertaining to this agreement will be discussed and sorted out with the Chief Signal Officer HQ 3 Corps and authorized nominee of vendor Only exceptional cases which are not resolved after mutual discussion and if mutual disagreement persists will be referred to the Arbitrator to be nominated by the Chief Signal Officer HQ Eastern Command The venue of such Arbitration shall be at Signal Branch HQ Eastern Command The award of the sole Arbitrator will be binding on both parties The standard clause of arbitration is as per Forms DPM 7 DPM 8 and DPM 9 Available in MoD website and can be provided on request 4 Penalty for use of Undue influence The Seller undertakes that he has not given offered or promised to give directly or indirectly any gift consideration reward commission fees brokerage or inducement to any person in service of the Buyer or otherwise in procuring the Contracts or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of the present Contract or any other Contract with the Government of India for showing or forbearing to show favour or disfavour to any person in relation to the present Contract or any other Contract with the Government of India Any breach of the aforesaid undertaking by the Seller or any one employed by him o
48. orfeiture of EMD Conditional tenders will be rejected 12 Unwillingness to quote Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid falling which the defaulting Bidder may be delisted for the given range of items as mentioned in this RFP 13 Validity of Bids The Bids should remain valid till 180 days from the last date of submission of the Bids 14 Earnest Money Deposit Bidders are required to submit Earnest Money Deposit EMD for amount of Rs 1 50 000 Rupees One Lakhs Fifty Thousand only alongwith their bids The EMD may be submitted in the form of an Account Payee Demand Draft Fixed Deposit Receipt Banker s Cheque or Bank Guarantee payable to the Chief Signal Officer Headquarter 3 Corps from any of the public sector banks or a private sector bank authorized to conduct government business as per Form DPM 13 Available in MoD website and can be provided on request EMD is to remain valid for a period of forty five days beyond final bid validity period EMD of the unsuccessful bidders will be returned to them at the earliest after expiry of the final bid validity and latest on or before the 30 day after the award of the contract The Bid Security of the successful bidder would be returned without any interest whatsoever after the receipt of Performance Security from them as called for in the contract EMD is not required to be submitted by those Bidders w
49. r acting on his behalf whether with or without the knowledge of the Seller or the commission of any offers by the Seller or anyone employed by him or acting on his behalf as defined in Chapter IX of the Indian Penal Code 1860 or the Prevention of Corruption Act 1986 or any other Act enacted for the prevention of corruption shall entitle the Buyer to cancel the contract and all or any other contracts with the Seller and recover from the Seller the amount of any loss arising from such cancellation A decision of the Buyer or his nominee to the effect that a breach of the undertaking had been committed shall be final and binding on the Seller Giving or offering of any gift bribe or inducement or any attempt at any such act on behalf of the Seller towards any officer employee of the Buyer or to any other person in a position to influence any officer employee of the Buyer for showing any favour in relation to this or any other contract shall render the Seller to such liability penalty as the Buyer may deem proper including but not limited to termination of the contract imposition of penal damages forfeiture of the Bank Guarantee and refund of the amounts paid by the Buyer 5 Agents Agency Commission The Seller confirms and declares to the Buyer that the Seller is the original manufacturer of the stores provider of the services referred to in this Contract and has not engaged any individual or firm whether Indian or foreign whatsoever to interce
50. r the completion of the supplies including spares tools technical literature laying and training aggregates irrespective of the fact of infringement of the supplies irrespective of the fact of infringement of any or all the rights mentioned above 12 Taxes and Duties a General i If Bidder desires to ask for excise duty or Sales Tax VAT extra the same must be specifically stated In the absence of any such stipulation it will be presumed that the prices include all such charges and no claim for the same will be entertained ii If reimbursement of any Duty Tax is intended as extra over the quoted prices the Bidder must specifically say so In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duty tax will be entrained after the opening of tenders iii lf a Bidder chooses to quote a price inclusive of any duty tax and does not PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 15 of 28 confirm inclusive of such duty tax so included is firm and final he should clearly indicate the rate of such duty tax and quantum of such duty tax included in the price Failure to do so may result in ignoring of such offers summarily iv If a Bidder is exempted from payment of any duty tax upto any value of supplies from them he should clearly state that no such duty tax will be charged by him up to the limit of exemption which he may have If
51. repair and maintenance of all the equipment and system purchased under the present Contract The equipment which is not covered under the purview of the AMC should be separately listed by the Seller The AMC services would be provided in two distinct ways i Preventive Maintenance Service The Seller will provide a minimum of four Preventive Maintenance Service visits during a year to the operating base to carry out functional checkups and minor adjustments tuning as may be required ii Breakdown Maintenance Service In case of any breakdown of the equipment system on receiving a call from the Buyer the Seller is to provide maintenance service to make the equipment system serviceable b Response Time The response time of the Seller should not exceed 24 hours from the time the breakdown intimation is provided by the Buyer c Serviceability of 99 per year is to be ensured This amounts to total maximum downtime of 04 days per year Also unserviceability should not exceed 02 days at one time Required spares to attain this serviceability may be stored at site by the Seller at his own cost Total down time would be calculated at the end of the year If downtime exceeds permitted downtime LD would be applicable for the delayed period d Maximum repair turnaround time for equipment system would be 02 days However the spares should be maintained in a serviceable condition to avoid complete breakdown of the equipment system e Tec
52. s measurement measurement function inside Return loss calculated function as the difference between the backscattered and reflected light levels Memory Floppy Disk 3 5 Should have store up to 999 screens inch 2HD screen mode and measurement conditions Others Should have PCMCIA hard disk card IC memory card Interface Serial Should be 9 pin D sub Keyboard mouse Should be 6 pin DIN Type PS 2 PCMCIA Card slot Should have PCMCIA type II x 2 or type Ill x 1 for memory or hard disk cards Power Requirement Battery Should have 8 hrs backup under normal working condition recharge time should PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 6 of 28 Ser Items Qualitative Requirement and Make Compliance to Deviation No Specification of item offered amp RFP if any Model specifications Yes No be 4 hrs AC adapter Should support AC 100 to 240V 50 60 Hz External Power Should operate on 12V _ 10 For supply operation of unit only not available for battery charging Environmental Conditions Temperature Operating temp should be 0 to 50 C For floppy disk drive 5 to 40 C during charging 5 to 35 C Storage temp should be 20 to 60 C Relative humidity Should be 85 RH or less no condensation Printer Built in high quality graphical t
53. tail will include implementation and networking management details c Mentioning words like Equivalent Similar will render the bid technically invalid due to ambiguity associated with these words If offered make model and version of associated equipment not available in the market at the time of supply for reasons beyond the control of the bidder a higher version of the equipment will be supplied to the satisfaction of the buyer d Mere mentioning Complied is not acceptable The Vendor should clearly spell out how the feature is achieved with the support of Original literature The vendor will also mention the nomenclature of the card unit subunit and the OEM and the System Integrator implementing the Project e The overall responsibility for implementation of the project and to make it functional in all respects lies with the vendor Any additional stores required for this and not mentioned in the Tender Enquiry will be explicitly mentioned by him in both Technical bid and Commercial bid The type and quantity of additional equipment stores will be informed to the Buyer in the letter head of his firm separately along with the Tender Enquiry f This Tender Enquiry is being issued with no financial commitment and Buyer reserves the right to change or modify any part thereof at any stage Buyer also reserves the right to withdraw the Tender Enquiry should it be so necessary at any stage PC 56724 Sigs 2 OTDR amp BER 2MDSR 1
54. tent authority k The terms and conditions as mentioned in tender enquiry letter referred to above have been carefully read by me us and are accepted by the company and we will abide by them Date Authorised Signatory Place Company Stamp amp Signature 4 Packing Materials All packing cases container packing and other similar materials shall be supplied free cost by the firm and shall not be returned unless otherwise specifically agreed upon 5 User Manual User manual where OEM provides at the scale of one manual per set will be provided at no additional cost 6 Deliveries and Implementation Schedule Delivery period for supply of items will commence from the effective date of contract which would include the time for delivery of stores inspection of stores and preparation of CRV Please note that Contract can be cancelled unilaterally by the Buyer in case items are not received within the contracted delivery period Extension of contracted delivery period will be at the sole discretion of the Buyer with applicability of LD clause The contract shall come into effect from the date of acknowledgement of receipt of Supply Order or the eighth day of issue of Supply Order whichever is earlier This date will be treated as effective date of the contract The time frame for delivery of the stores and equipment is given below a Delivery of stores within 60 Sixty days at Dinjan b Execution of work Installation within 30
55. the manufacture of the contracted stores taking place during the tendency of the contract d Sales Tax VAT i If it is desired by the Bidder to ask for Sales tax VAT to be paid as extra the same must be specifically stated In the absence of any such stipulation in the bid it will be presumed that the prices quoted by the Bidder are inclusive of sales tax and no liability of sales tax will be developed upon the Buyer ii On the Bids quoting sales tax extra the rate and the nature of Sales Tax applicable at the time of supply should be shown separately Sales tax will be paid to the Seller at the rate at which it is liable to be assessed or has actually been assessed provided the transaction of sale is legally liable to sales tax and the same is payable as per the terms of the contract e Octroi Duty amp Local Taxes i Normally materials to be supplied to Government Departments against Government Contracts are exempted from levy of Town Duty Octroi Duty Terminal Tax and other levies of local bodies The local Town Municipal Body regulations at times however provide for such Exemption only on production of such exemption certificate from any authorised officer Seller should ensure that stores ordered against contracts placed by this office are exempted from levy of Town Duty Octroi Duty Terminal Tax or other local taxes and duties Wherever required they should obtain the exemption certificate from the Buyer to avoid pa
56. to terminate this Contract in part or in full in any of the following cases a The delivery of the material is delayed for causes not attributable to Force Majeure for more than 2 months after the scheduled date of delivery b The Seller is declared bankrupt or becomes insolvent c The delivery of material is delayed due to causes of Force Majeure by more than 6 months provided Force Majeure clause is included in contract d The Buyer has noticed that the Seller has utilised the services of any Indian Foreign agent in getting this contract and paid any commission to such individual company etc e As per decision of the Arbitration Tribunal 10 Transfer and Sub letting The Seller has no right to give bargain sell assign or sublet or otherwise dispose of the Contract or any part thereof as well as to give or to let a third party take benefit or advantage of the present Contract or any part thereof 11 Patents and other Industrial Property Rights The prices slated in the present contract shall be deemed to include all amounts payable for the use of patents copyrights registered charges trademarks and payments for any other industrial property rights The Seller shall indemnify the Buyer against all claims from a third party at any time on account of the infringement of any or all the rights mentioned in the previous paragraphs whether such claims arise in respect of manufacture or use The Seller shall be responsible fo
57. tutory undertaking the central or state government as the case may be during the period till performance of all supply Orders placed during the currency of the rate contract is completed b If at any time during the said period the Seller reduces the sale price sells or offer to sell such stores to any person organisation including the Buyer or any Deptt of central Govt or any Department of the State Government or any Statutory undertaking of the Central or state Government as the case may be at a price lower than the price chargeable under the contract the shall forthwith notify such reduction or sale or offer of sale to the Director general of Supplies amp Disposals and the price payable under the contract for the stores of such reduction of sale or offer of the sale shall stand correspondingly reduced The above stipulation will however not apply to i Exports by the Seller ii Sale of goods as original equipment at price lower than lower than the PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 19 of 28 prices charged for normal replacement iii Sale of goods such as drugs which have expiry dates iv Sale of goods at lower price on or after the date of completion of sale placement of the order of goods by the authority concerned under the existing or previous Rate Contracts as also under any previous contracts entered into with the Central or State Govt Depts including their undertakings excluding j
58. y authorize M s Vendor to bid in Procurement of OTDRs and BER Measuring Instrument for Maint of Bulk Media in 3 Corps Zone out of Tele Adm Grant for the FY 2015 16 We certify that an agreement between M s OEM and M s Vendor is in place Copy enclosed We M s OEM hereby state that we will provide maintenance and repair cover for the project Procurement of OTDRs and BER Measuring Instrument for Maint of Bulk Media in 3 Corps Zone out of Tele Adm Grant for the FY 2015 16 for a duration of three years warranty period and thereafter for seven years AMC period Date Authorized Signatory Company Stamp amp Signature Place PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 28 of 28
59. yment of such local taxes or duties ii In case where the Municipality or other local body insists upon payment of these duties or taxes the same should be paid by the Seller to avoid delay in supplies and possible demurrage charges The receipt obtained for such payment should be forwarded to the Buyer without delay together with a copy of the relevant act or by laws notifications of the Municipality of the local body concerned to enable him to take up the question of refund with the concerned bodies if admissible under the said acts or rules PC 56724 Sigs 2 OTDR amp BER 2MDSR 14 15 19 dated 21 Mar 2015 Page 17 of 28 PART IV SPECIAL CONDITIONS OF RFP The Bidder is required to give confirmation of their acceptance of Special Conditions of the RFP mentioned below which will automatically be considered as part of the Contract concluded with the successful Bidder i e Seller in the Contract as selected by the Buyer Failure to do so may result in rejection of Bid submitted by the Bidder 1 Performance Guarantee The Bidder will be required to furnish a Performance Guarantee by way of Bank Guarantee through a public sector bank or a private sector bank authorized to conduct government business ICICI Bank Ltd Axis Bank Ltd IDBI Bank or HDFC Bank Ltd for a sum equal to 10 of the contract value within 30 days of receipt of the confirmed order The bank guarantee will be made in favour of Chief Signal Officer Headquarters 3 Corps and

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