User Manual. - catchcertificate.co.za
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1. e Country of Exportation defaults to South Africa e Place of Departure Usually Port or Airport city e Date Shipped or to be shipped e Shipped On Either name of transporting vessel if by sea or e Flight No Flight number if exported by air e Shipped To EU port of arrival Selecting the SAVE AND CONTINUE button above will load the screen below where you can enter the container or waybill number as well as seal numbers If required you can enter multiple or seal numbers Select the button Add Details or the link Add New to add a waybill number or container number or numbers as well as container seal numbers seal numbers are optional f MA E A gt e C P Hr da do ra t gt A 4 l Pe ER ew fyne Took p e Fuentes E Hyrre ard Conta Mergent Country of Export South Africa Place Of Depature Cape Town Date Stepped 0000 09 Container Waybill No hepdi ZPP LT ate co zamora SAIZ KR riera Page 27 Container Waybill No Seal Number You are returned to the EDIT CONTAINER WAYBILL DETAILS screen but an additional button SUBMIT FOR VALIDATION is now visible Select SAVE AND CONTINUE to validate and print your certificate at a later stage select SUBMIT FOR VALIDATION to validate and print your certificate straight away Your generated catch certificate will appear as a PDF document in a new window You can now select to print and or e mail the document Edit Profile Edit2. Blocked Periods Add A New Bld ed Period Blocked From Blocked To 2011 01 01 2011 06 3 Vessel under investigation Delete Page 37 User Manual Electronic Catch Certification System To delete cancel an existing suspension period click the Delete link next to the lt J applicable period Click on the Add a New Blocked Period to enter a new period of suspension The mn popup window below will appear Blocked From Date RY 2011 y Blocked To Date 2011 Y Vessel suspended in terms of MLRA section aand CLOSE X 9 Enter the suspension period Any fish landed by the vessel within this date range will not be validated by the system Then enter the reason for the suspension mandatory and click the SAVE button to return to the previous screen 5 DISPLAYING A CERTIFICATE Point your browser to the link http www catchcertificate co za mcm Then on the main page of the site look for a MCM ADMIN LOGIN form Enter your e mail address and password and hit Log In 2 Once logged in on the main page select the link View Certificates The screen below will appear listing certificates showing the most recent certificate first Page 38 ricubture Forestry and Fisheries REPUBLIC OF SOUTH AFRICA 4 MCM Home gt Lis artificates Validated From r HR January ERS Document Exporter Export Number Date Validated ZA EU ZAROO4 2011 2011 01 17 11 20 ZA EU ZAR004 2011 Wayne Industries 2011 01 14 17
3. Catch Certificate generated by the flag state of the catching vessel i e the country in which the vessel is registered to accompany fishery product entering the EU regardless of the exporting country For fish caught by a South African flag vessel or vessel registered in South Africa such as the charter vessels registered with DAFF the Department of Agriculture Forestry and Fisheries is required to provide a Catch Certificate This guide describes how to use the web based system created for the South African industry to meet these requirements If you have a question about the system or your account that you can t find in this guide or if you have a question not covered here or in the FAQ section on the site or you encounter an issue please contact Chris Bothma Mail chrisbo ij co za Telephone 021 402 9716 Page 3 User Manual Electronic Catch Certification System GETTING ACCESS TO THE SYSTEM 1 REGISTER YOUR COMPANY Identify the main user within your organisation responsible for 1 e Registering your company on line e Creating additional user accounts for your company e Maintaining company details as and when required 2 Point your browser to the link http www catchcertificate co za When the page loads select option Register from the top of the page Marine and Coastal Management Windows Internet Explorer vite x 9 Fle Ed View Favorites Tools Help uz Favortes Zr Home E 7 Read Ma
4. From Own Catches Staff at JV company JV2 in better position to complete vessel details JOINT VENTURE DIFFERENT ADMINISTRATIVE REQUIREMENTS Own Fishing Own Fishing Other Fishing Other Fishing Company Export Company Company Company Department Fishing Division GV 1 UV 2 Common Vessel Representative Representative JV 2 Company JV2 registers independently and takes on his vessels and representatives When exporting fish from JV 1 use process 1 From Own catches list JV vessels as own When exporting fish from JV 2 use process 2 From Procured Catches If mixed consignment from JV1 and JV2 vessels create two certificates Page 44 User Manual Electronic Catch Certification System APPENDIX 3 EXAMPLES CORRECT USE OF VESSEL REPRESENTATIVES Bn P Ta 5 4 du ia 7 d 4 N Exporter B V Exporter c ee 2 j Repr3 Page 45 User Manual Electronic Catch Certification System Page 46
5. If you are exporting products manufactured from fish landed by another company s vessels you will require a catch certificate signed by this company The system provides for this scenario by routing your application to the company involved for verification of the catch data Note For mixed consignments consisting of products produced from own landed fish as well as procured from a third party you will need to complete two applications one following the steps above and another following the steps below Thus the consignment will be accompanied by two catch certificates Important Steps 1 to 9 is for the exporter s use From the main screen select the tab New Certificate then select the option 1 PROCURED FROM CATCHER Edit Profile Edit Vessels Change Password Sigr Page 20 User Manual Electronic Catch Certification System Enter your export permit number by clicking on the portion of the section title EXPORT PERMIT Select the fishing company catcher that landed the fish used for the products you are exporting The field will default to the mail address entered by the catcher when he registered his company on the system You can overwrite this with another recipient representing the catcher Optionally you can enter the Importer details as well SELECT A SUPPLIER EXPORT PERMIT EDIT FS mila dae ral j IMPORTER DY LS OPTIONAL EDIT Address Email Address SELECT CATCHER ts
6. Individual countries may extend a Harmonized System number to eight or ten digits for customs or export purposes These codes are used as a basis for amongst other e Customs tariffs e Collection of international trade statistics e Trade negotiations e g the World Trade Organization schedules of tariff concessions e Transport tariffs and statistics e Monitoring of controlled goods e g endangered species Example 03 FISH CRUSTACEANS MOLLUSCS OTHER AQUATIC INVERTEBRATES 03 02 FISH FRESH OR CHILLED EXCLUDING OTHER FISH FILLETS OR FISH MEAT OF SECTION 03 04 0302 06 OTHER FISH EXCLUDING LIVERS ROES 0302 64 MACKEREL Although this example includes only six digits some countries South Africa included have categories with 8 or even 10 digits in total lt is recommended that for the sake of consistency all certificates reflect at least the first 6 to 8 digits and not just the first 4 digits as used on the South African Health Certificate See URL below for a quick reference list of codes http www cargoinfo co za customs customstree as Other reference sources will be the Customs Tariff book as well as your other trade documentation e g the Certificate of Origin and Health Certificate Page 42 User Manual Electronic Catch Certification System APPENDIX 2 SCENARIOS ON USING THE SYSTEM Scenario A Subsidiary Companies Sub Cormpany Export Departrriernt Common Vessel a In sal ort Departm
7. Edit Profile Change Password Edit Vessels Manage Users Edit Company Sign Out environment i l L marine and coastal management Manage Users Name Telephone Email Status Action ad on the Add A New User link above will load the page below please note mandatory fields are indicated with the asterisk character First Name Sumame Email Password Confirm Password Telephone Administrator Explanation of fields Most input fields are self explanatory but note the following Checkbox Administrator Only users with administrator rights will be able to maintain user accounts update your company details or maintain vessel licenses Leave unchecked for users that will only be generating or completing applications for catch certificates Important Do not create additional users by selecting the Register link on the Log On page This link is used to register a new company Page 7 User Manual Electronic Catch Certification System 3 LOGGING IN TO THE SYSTEM Before you can add or edit content you need to log in If you haven t already done so request that the main user administrator identified by your company registers you on the system refer section 2 above Create your company users Then on the main page of the site look for a User login form Figure 1 above This will typically be in the centre of the page Enter your e mail address and passw
8. Total 12 Vessel Name HomePort Crea Action African Queen 2011 01 13 05 08 PM e Viking Fishing Company 4 Days 19 Hours 42 Minutes ago Andromeda Viking Fishing Company modified Licence is new or has 2011 01 11 06 44 PM amp sn 5 J 5 Mirutes 390 Cape Frio aer Elizabeth 2010 12 28 05 58 PM Kaytrad Commodities Pt d 7 2 2y 6 Days 18 2 Nees 6 Oxy 18 Hours S2 Min To return to the previous screen home page click on the MCM Home part of the link MCM Home gt Vessels Not Released Bd release a vessel find the vessel in the list of vessels not released then action the Edit link next to that vessel Page 32 User Manual Electronic Catch Certification System 4 The dialog window below will appear showing the vessel name in the dialog title as _ jwell as the most recent license data for the vessel up to a maximum of 15 records sorted by newest to oldest Select this to make the vessel avaiable for mclusion on catch O Release certificates O Don t Selecting this option will make the vessel unavailable to this on fishing company A notification will be sent to the applicant notifying him of the reason you entered above Release Reason Licence History Licence Number Valid From Valid To Select the radio button Release then click the SAVE button This will close the dialog J window and remove the vessel from the list of vessels not released Should you choose not to release the vessel you cou
9. certificate created by the exporter in steps 1 to 9 above by clicking on the link above Review the data and click to sign the certificate or should you wish to return to it later CERTIFICATES gt gt ODUCT Exporter Name Erven amp J COMPLETE CATCH DATA CONSERVATION AND PROCESSING DETAILS Applicable Conservation Measures Marve Liv Processing Allowed Onboard 46 adun REPRESENTATIVE OF MASTER OF FISHING VESSEL SS ea Page 25 12 Important Steps 12 to 18 is again for the exporter s use Upon receipt of notification of a completed catch certificate from the supplier catcher an authorised user logs on and displays the list of pending certificates for his or her company tab Pending Exporters Pending Exporters Logged in as Jack Smith 18 Exporter Vahdated Certificates 49 ding Catcher 8 Document Number Application Number Date Created Status 2010 01 12 16 42 Pending Exporter Delete 2010 01 11 17 25 Pending Exporter Activate the returned application completed and returned by the supplier catcher in step 11 above by clicking the Edit button in the Action column above Complete the transport details by clicking the TRANSPORT DETAILS EDIT link PRODUCTS EDIT H top Conte TRANSPORT DETAILS EDIT Err al Export Mece AA Cte Pepe F Ms BT gt TI es MP 11 mo mt ie Page 26 Country of Export IUT Date Sheped DD OT Supoed ie ni TN AA
10. from Titanic to Titanic Sold to allow the new owner to create a new vessel with the same name e The vessel will still be available for inclusion on a catch certificate subject to the catch period covered by an existing vessel license The suffix Sold will be trimmed out upon certificate generation ha The new owner creates a new vessel and enters his new vessel license data The vessel becomes available to the new owner upon release by DAFF Page 12 User Manual Electronic Catch Certification System APPLYING FOR A CATCH CERTIFICATE CONSIDERATIONS BEFORE APPLYING One thing to bear in mind is that section 8 Exporter Declaration will contain the details linked to the user logging on and initiating the catch certificate In other words the name and address of the company linked to the user who initiates the application will be used by the system to populate this section 8 EXPORTER DECLARATION o Ei o 9 FLAG STATE AUTHORITY VALIDATION This certificate is issued and validated electronically in accordance with the catch certification scheme for fishery products exported from the Republic of South Africa to the European Community under Articles 12 4 and 20 4 of To illustrate Company A the fishing company sells fish to company B the exporter Company B must initiate and complete the application and forward it to the catcher One of Company A s authorised vessel master representatives retrieves
11. 20 ZA EU ZAR004 2011 110 Guthrie s company 3456789 ZA EU ZAR004 2011 92 Superman inc 2011 01 14 09 58 ZAR004 2011 90 tne 935753 ZA EU ZAROO4 2011 88 2011 01 14 09 29 ZA EU ZAR004 201 1 39 mn Erie aes 2011 01 14 08 49 3 Enter a FROM and TO dates in the date fields provided then select Generate List Tip You can use this list to view the Export Permit number entered by the exporter when the certificate was created 4 Click on the certificate number Arrow 4 above to drill down to the certificate details The page below will load in your browser window a mara D Porn arriba F Pte api kis P Emi pethee artana E buran france artid amp F Pad rriat 5 Prad apard ta Nehi MCM HOME Company Name Irvin amp Johnson Ltd PEOC T VO T sal Wetelt ea TRANSPORT DETAILS str al Capot o TIE 6 Caro Tar 1 T rri rrer 7 Weytell Ma Seal Mret ra L annui OP ttm UT Page 39 e User Manual Electronic Catch Certification System 5 To print a copy of the certificate action the Generate PDF button The certificate will be generated as a PDF file s Select your browser s BACK button to return to the list of certificates To return to the main menu Home Page click on the MCM HOME part of the link MCM HOME gt CERTIFCATE DETAILS 6 REVIEWING VESSEL LICENSE HISTORY To detect possible manipulation of vessel license data the system provides a history of changes to vessel licenses To al
12. Status Created 2010 12 13 02 42 PM 1 Moreh 6 Dot 14 Moers 14 Mates 990 A h Alfred Mobile Gotham City 20 A 1 01 14 04 52 PM Wayne Industries Days 22 Hours 6 Minas ago Altaire ee 2010 12 28 05 50 PM Kaytrad Commodities Pty Ltd 3 Weexs 12 Hours Minutes age Andromeda da 2011 01 11 06 44 PM Viking Fishing Company sek 2D Hours 13 Minutes ago Angeley de 13 02 46 PM Balobi Comm Group gaza i Woren 6 Devs 14 Hours 11 Minges aga Antares Pnma Kaytrad Commodities Pry Ltd SALO E M KK A BatMobile 2011 01 3 51 PM Wayne Industries Ceys 72 Hart KT x en Once logged in on the main page select the link The screen below will appear listing all registered vessels sorted by vessel name You can select the vessel you looking for by using one of the two menu paths listed below 1 Navigate to the vessel you looking for and click on the company name below the vessel The system will display the company details and all the vessels registered against the company Click the link next to the vessel you want to process or 2 Start typing the name of the vessel in the field This will show a drop down box showing all vessels matching the text you are typing then select the required vessel in the drop down list Vessel List gt gt Vessel Detail Name Flag poa Call Sign IMO Loyd s No Inmersat No Tel Released Action ma e la Licence History Licence Number Valid From Valid To No Licences
13. User Guide A ka mii aai M gt c L 2 44 mao E sp rA E gt a nan e Wo akg Eo ae n y E d ar dia 3 m r Z ore v TA E PAS gt gt sp oa Chris Bothma 021 402 9716 chrisbo ij co za CONTENTS GETTING STARTED GETTING ACCESS TO THE SYSTEM 1 REGISTER YOUR COMPANY 2 CREATE YOUR COMPANY USERS 3 LOGGING IN TO THE SYSTEM MANAGING YOUR VESSELS EDITING VESSEL DATA DELETING A VESSEL UPDATING VESSEL LICENSE DETAILS TRANSFERRING A VESSEL Sl oe et SS APPLYING FOR A CATCH CERTIFICATE CONSIDERATIONS BEFORE APPLYING YOUR APPLICATION STEP BY STEP 1 CREATE NEW CERTIFICATE FOR PRODUCT LANDED BY OWN VESSELS 2 CREATE NEW CERTIFICATE FOR PROCURED PRODUCTS FROM RSA VESSELS 3 RETURNING TO A PREVIOUSLY VALIDATED CERTIFICATE VALIDATING AUTHORITY USER GUIDE LOGGING ONTO THE SYSTEM SETTING UP USER ACCOUNTS RELEASING VESSELS SUSPENDING A VESSEL DISPLAYING A CERTIFICATE REVIEWING VESSEL LICENSE HISTORY MAINTAINING VALIDATING AUTHORITY SECTION OF THE CATCH CERTIFICATE en eS YS APPENDIX 1 HARMONISED SYSTEM TARIFF CODES APPENDIX 2 SCENARIOS ON USING THE SYSTEM APPENDIX 3 EXAMPLES CORRECT USE OF VESSEL REPRESENTATIVES Page 2 10 10 11 12 13 13 14 14 20 29 30 30 30 32 34 38 40 41 42 43 45 User Manual Electronic Catch Certification System GETTING STARTED IUU Regulation Regulation EC 1005 2008 requires a
14. Vessels Manage Sign Out NEW CERTIFICATE THANK YOU Your certificate has been created or Return Home Tip It is recommended that you click on the link Sign Out first before closing your web browser once you have created and or downloaded your certificate Page 28 Follow these steps to re activate a previously validated certificate that is to display it re print it update last minute changes to transport details etc On the main screen select the tab View Certificates then select the link Validated Certificates Validated Certificates Logged in as Jack Smith 1 amp J fishing 3 Exporter Document Numb ZA MCM 2010 318 ZA MCM 2010 315 NEW CERTIFICATE VIEW CERTIFICATES Validatea Certificates 55 Pending Exporter 15 Pending Catcher 14 Application Number Date Created Status note only validated certificates are issued a document number Select the GENERATE PDF button to display your certificate in Adobe Reader 2 In the Document Number field click on the document you want to open Please alternatively you can update your transport details with last minute transport arrangements before you generate your certificate by clicking on the TRANSPORT DETAILS EDIT link This certificate is already validated You may however update transport transport details PRODUCTS Product Code aa0661 HS Tarrif Code Haccp Code net raiot kg Vessel Name From Catch Date To Catch Da
15. and will require a DAFF official to release the vessel in order to make the vessel visible available again It is strongly recommended that you contact your Fisheries Manager at DAFF to release the vessel after you add a new license or change or delete an existing licence TIP When adding a new vessel enter the vessel s license data immediately thereafter This will require DAFF to release the vessel once only and will speed up the process Page 11 User Manual Electronic Catch Certification System 7 TRANSFERRING A VESSEL A change in vessel ownership presents the following challenges 1 The previous owner may sell fish landed by this vessel only after the vessel was sold 2 The new owner may or may not change the vessel name however vessel names must be unique within the system Steps Previous owner selects the link Edit Vessels at the top of the main page to display his list of vessels 2 Click on the link Edit in column Action next the vessel being transferred Add A New Vessel Flag HomePort Call Sign IMO Loyd s No Reg No Inmersat Manage No Tel Licensing Licences E AA AAA gt ko Internet a gt 100 v On the popup screen that follows tick the checkbox Sold Scrapped and select the 3 SAVE button to save your changes Note the following e You will not be able to add any new licenses against this vessel e The system will add the phrase Sold to the vessel name e g
16. available to avoid delays at border posts 2 p xX 3 Edit Prot o Edit Vossots Stepped to Stupped On Seal Number a Page 18 _ Change Password Sign Out Courtry of Export South Afnca Shipped to Bremer Germany Place Of Depature Cape Town Fight No SAA456 Date Shipped 2010 01 30 Shipped On N A Container Waybill No Seal Number Selecting the button SUBMIT FOR VALIDATION above will load the screen below if system validation of your data is successful Select the link Click here to download it Your generated catch certificate will appear as a PDF document in a new window You can now select to print and or e mail the document To print at a later stage select the link Return Home Refer section on how to reactivate and print a saved application i Marine and Coastal Managemen indows internet Explore P lt 6 gt 2 catchoertificate co za S LET 1 r 2 24 4 Fle Edt Yew Favortes Tools Help y Favorkes E Marine and Coastal Management Edt Profile Edit Vessels Change Password Sign Out THANK YOU Your certificate has been created Click here to download it or Return Home Tip It is recommended that you click on the link Sign Out first before closing your web browser once you have created and or downloaded your certificate Page 19 User Manual Electronic Catch Certification System 2 CREATE NEW CERTIFICATE FOR PROCURED PRODUCTS FROM RSA VESSELS
17. ct is listed b Each product listed has at least one vessel listed against that product number of vessels landing that product is indicated in brackets Once all products are captured and you have assigned each product item to at least one vessel you will navigate to the screen below where you can enter the transport details Page 17 Country of Export Place Of Depature Date Shupped Shepped to Fight No Stupped On South A nca Cape Town 10 01 2010 Bremer AADG Complete the following fields e Country of Exportation defaults to South Africa e Place of Departure Usually Port or Airport city e Date Shipped or to be shipped e Shipped On Either enter the name of transporting vessel if by sea or e Flight No Flight number if exported by air e Shipped To EU port of arrival Selecting the SAVE AND CONTINUE button will load the screen below where you can enter the container or waybill number as well as seal numbers pe i E L v e LAS Ele ER Yew Fagwotes Took Heb sz Faworkos Marine ard Coastal Managemert Courtry of Export South Alnca Place Of Depature Cape Town Date Stepped 0000 00 00 Container Waybill No p lt i FE fee Z E Car Gr ZT ate co ZAR v Z 63 r arepat AA Note To enable a user to partly complete the details for further completion at a later time some of the transport fields are optional However this information should be completed where
18. d Periods Blocked From Blocked To Page 35 Inmersat No Tel Released Valid To Add A New Blocked Period Back To Company User Manual Electronic Catch Certification System To return to the previous screen that is the list of vessels for the company you are 2 working with click the Vessel List part of the Vessel List gt gt Vessel Details link To delete cancel an existing suspension period click the Delete link next to the J applicable period Click on the Add a New Blocked Period to enter a new period of suspension The popup window below will appear Blocked From Date 2011 Blocked To Date 2011 Y Vessel suspended in terms of MLRA section CLOSE X 9 Enter the suspension period Any fish landed by the vessel within this date range will not be validated by the system Then enter the reason for the suspension mandatory and click the SAVE button to return to the previous screen If you know the name of the fishing vessel Point your browser to the link http www catchcertificate co za mcm Then on the AJ main page of the site look for a MCM ADMIN LOGIN form Enter your e mail address and password and hit Log In Page 36 User Manual Electronic Catch Certification Syster 2 Once logged in on the main page select the link The screen below will appear listing all registered vessels sorted by vessel name MCM Home gt List Vessels Vessel Search blue 1
19. dy in the system except for updating the vessel license data Select menu option Vessel List This will display a list of all your vessels In the first Action column select option Edit next to the vessel whose details you want to change Refer to step 3 above on completing the required fields 5 DELETING A VESSEL To delete a vessel in the second Action column refer Figure 4 above Maintain Vessel List select the hyperlink De ete next to the vessel you want to delete Important If no Delete link appears this vessel already has catch certificates against it and can therefore no longer be deleted Page 10 e User Manual Electronic Catch Certification System 6 UPDATING VESSEL LICENSE DETAILS Select the link Edit Vessels at the top of the main page to display your vessels Add A New Vessel Flag x Inmersat Manage ja iy Call Sign IMO Loyd s No No Tel Licensing Released 2 Selecting the link Licenses in the column Manage Licensing next to the vessel whose license data you want to update will display a list of licenses for that vessel Vessel gt gt Licences List Vessel Name BlueBell Add A New Licence Licence Number Valid From Valid To 3 To add a new license for this vessel click the hyperlink Add A New License to chang an existing license select the link Edit next to the license you want to change Important Any changes you make to a vessel s license data will lock the vessel
20. e below the message Invalid catch dates appears normally due to the catch period entered not fully covered by a valid vessel license You will not be able to continue before the incorrect entry is corrected either by clicking the Edit button to change or the Delete button to remove the invalid entry Vessel Name If you select VIEW CERTIFICATES and then the link Pending Catcher you will notice the new application you have just created This entry will remain listed here until the catcher returns the application to you at which time the application will move to the Pending Exporter your company tab Pending Catchers Logged in as lack Smith IAJ Exporter valdated Certificates 49 Pending Exporter 15 User Manual Electronic Catch Certification System Note the certificate will be allocated a Document Number only once validated by the system at which time the application will move to the tab Steps 10 to 11 is for the catcher s use 10 Upon receipt of notification of a pending catch certificate an authorised user representative of the master of the vessel logs on and displays the list of pending certificates for his company link Pending Catchers Logged in as Chis Bothma CB Fishng Exporter Vahdated Certifecates 1 Pending Exporter 0 Pending Catcher 0 Document Number Application Number Date Created Status Action ne Tee l neier Activate the required application for a catch
21. e look for a DAFF ADMIN LOGIN form Enter your e mail address and password and hit Log In 2 Select the link Edit Validator at the top of the page Please note the link will only be visible to DAFF users with Admin rights Home Edit Validator Manage Users Sign Out Department Agricelture Forestry and Fisheries REPUBLIC OF SOUTH AFRICA DAFF HOME tor Director GTS aT 27 0 21 402 3911 ON 27 0 21 402 3618 Vahdator Details EOS Department of Agriculture Forestry and Fisheries Brar Validator Email Post Code 3 Fill in information required and select Save and Continue Note mandatory fields are denoted by the asterisk character 4 Click on the DAFF HOME section of the title DAFF HOME gt EDIT VALIDATOR DETAILS to return to the Home page Page 41 APPENDIX 1 HARMONISED SYSTEM TARIFF CODES The Harmonized Commodity Description and Coding System HS is an internationally standardized system of names and numbers for classifying traded products developed and maintained by the World Customs Organization The HS is a six digit nomenclature The first two digits represent the chapter All fishery products for export will fall under either chapter three or sixteen The first four digits are referred to as the heading The first six digits are known as a subheading Countries that have adopted the Harmonized System are not permitted to alter the numerical codes at the four or six digit level
22. ear listing all registered companies sorted by company name MCM Home gt List Companies Company Name Email Telephone Address Port Hole Building Triton Avenue Balobi Comm Group lynette balobi com 042 294 0148 Port St Franas St Francs Bay Port Hole Building Triton Avenue Balobi Trading Pty Ltd balobi balobi com 042 294 0148 Port St Franas St Francs Bay pb ct Page 34 User Manual Electronic Catch Certification System the screen below showing the company details and the list of vessels registered 3 Navigate to the company you looking for then click on the company name to display against that company COMPANIES gt gt COMPANY VIEW CB FISHING Contact Nar Fishing Addre vag 10 Cape Town South Africa Vessel List Flag HomePort Reg No IMO Loyd s No Name Call Sign RSA Cape Town 65446554 Telephone 3212123 Fax Email chrisbothmaGhotmail com Inmersat No Released 4 To return to the previous screen that is the list of companies click the part of the link 5 To suspend a vessel or to remove a suspension period select the link next to the vessel to process The screen below will load in your browser listing all the vessels for that vessel as well as any existing periods of suspension Vessel List gt gt Vessel Detail IMO Loyd s No Flag Acero Call Sign eg No RSA peT own Licence Histo Licence Number Valid From No Licences Blocke
23. eee elt ieee Select One v ee YE a fe mA s CNH Message For Suppher Lay Enter any additional information you would like to communicate to the catcher in the field then click 4 For each product in your consignment click the button EDIT PRODUCTS Edit HS Tariff Code Species Net Weight kg Vessels Add Products Page 21 User Manual Electronic Catch Certification System s The popup screen below will appear SIR ETO ah Td 030506 INTA Del Note A100 CLOSE X HS Tariff Code the national customs code based upon the Harmonised Commodity Description and Coding System HS of the World Customs Organisation Note you must enter at least the first six digits ll Species Enter the scientific name or the description you use in other trade documentation for example Cape Hake or Merluccius Species lll Reference Document Number Optionally supply the catcher with the most appropriate reference data e g purchase order delivery note no etc This will assist the supplier catcher to verify the vessels and catch dates involved Select SAVE to add this product to your consignment or select CLOSE to discard the current input Repeat for other products 6 For each product entered indicate which vessels landed the fish used to produce this product by selecting the link in the Edit Vessels column The value in brackets indicates the number of vessels currently assigned to a product item HS Tarif
24. ent Register a single company within the system tick both options Exporter and Catcher take Sub Company 2 Sub Company 3 Fishing Company 1 Fishing Company 2 on all vessels belonging to the group A registered user normally within the export department or division uses option 1 Create New Certificate From Own Vessels Each subsidiary fishing company appoints their own vessel representatives Holding Company Sub Corn pany Export Department Sub Company 3 Fishing Company 2 Sub Company 2 Fishing Company S ystem User For Exporter Exporter registers as Exporter fishing company 1 amp 2 register individually as catchers take Vessel Representative Comp 2 Vessel Representative Comp 3 on their vessels and users Use process 2 Create New Certificate From Procured Catches Exporter logs on and initiate application forwards to fishing company user in fishing company logs on etc Page 43 User Manual Electronic Catch Certification System Scenario B Joint Ventures The same staff handles all exports including sales from Joint Venture JOINT VENTURE SAME REPRESENTATIVES Own Fishing Own Fishing Other Fishing Company Export Company Company Department Fishing Division Joint Venture Common Vessel Representative In Export Department Create one company Type both Exporter and Catcher take on own vessels and joint venture vessel s use process 1
25. f Code Net Weight kg Page 22 User Manual Electronic Catch Certification System Selecting the link Vesse s O above will take you to the screen below List the vessels that contributed to this product item by selecting the button or link ADD VESSELS EDIT PRODUCTS HS Tariff Code Specie Net Weight kg Vessel Name From Date To Date Clicking on the Add Vessel button above will show the following popup screen Vessel From Catch Date To Catch Date Fishing Area CLOSE X Select the vessel the start and end date during which the fish was caught as well as the weight in kilograms and click SAVE Repeat steps 7 and 8 for each vessel used in landing the fish used to produce the product item Note The vessels that are available for selection will depend on which catcher you selected under point 2 above Page 23 User Manual Electronic Catch Certification System 9 Select the BACK TO PRODUCT LIST button below the vessel or vessels entered to return to the screen under point 6 to add additional products alternatively click the FORWARD TO CATCHER button to notify the catcher Important Note The FORWARD TO CATCHER button below the list of products Point 6 above will only be visible if a Atleast one product is listed b Each product listed has at least one vessel listed against that product number of vessels landing that product is indicated in brackets Important Note In the exampl
26. hat contributed to this product item by selecting the button or link EDIT PRODUCTS gt gt EDIT VESSELS HS Tariff Code Net Weight kg 030506 Vessel Name From Date To Date Add Vessels Clicking on the button above will show the following popup screen ADD A VESSEL From Catch Date Month v To Catch Date Month Fishing Area FAO47 Page 16 User Manual Electronic Catch Certification System Select the vessel the start and end date during which the fish was caught as well as the weight in kilograms Repeat steps 6 and 7 for each vessel used in landing the fish used to produce the product item Tip You do not need to record the catch date range for each trip if multiple trips just the first and last date across the range of individual trips Important Note In the example below the message Invalid catch dates appears normally due to the catch period entered not fully covered by a valid vessel license You will not be able to continue before the incorrect entry is corrected either by clicking the Edit button to change or the Delete button to remove the invalid entry Select the BACK TO PRODUCT LIST button below the vessel or vessels entered to return to the screen under point 5 to add additional products alternatively click the NEXT button to enter the transport details Important Note The NEXT button below the list of products Point 5 above will only be visible if a Atleast one produ
27. he fields below and then action the SAVE AND CONTINUE button Please note mandatory fields are denoted by the asterisk character Tick the checkbox Administrator if the user being created will be allowed to create additional user accounts Administrator B When you click on the SAVE AND CONTINUE button above you will be returned to the screen below Select the MCM Home part of the link MCM Home gt MCM Manage Users to return to the main menu 1e gt MCM Manage Users Page 31 User Manual Electronic Catch Certification System 3 RELEASING VESSELS Fishing companies will not be able to select one of their vessels for inclusion on a catch certificate unless the vessel is in a RELEASED status Vessels will revert to status NOT RELEASED under the following conditions e When anew vessel is added to the system e When the fishing company or legal representative changes any of the vessel s details e When a vessel license is edited or a new license for the vessel is added to the system Note A vessel can not be released unless at least one license is on file for that vessel Follow the steps below to release a vessel Once logged in on the main page select the link Release Vessels The screen below will appear listing all vessels currently in a NOT RELEASED status sorted by vessel name Department Agriculture Forestry and Fisheries REPUBLIC OF SOUTH AFRICA 2 MCM Home gt Vessels Not Released 3
28. ld return to the previous screen by clicking on the CLOSE button however it is better to select the radio button Don t Release enter a reason why you do not want to release the vessel and then click the Save button This will ensure that the vessel owner is notified by the system as to the reason for not releasing the vessel Tip Once you release a vessel you will notice it no longer appears on the list Vessels Not Page 33 The Validating Authority DAFF can block a vessel for a limited time or on a permanent basis Any catch periods entered for this vessel overlapping with a period of suspension will result in the certificate not being validated Multiple blocked periods can be entered for a vessel See example below For the vessel Titanic only catches landed in the second half of the year will be allowed on the catch certificate whereas the vessel Bismarck is suspended indefinitely Blocked From Blocked To 1 Jan 2011 30 June 2011 1 Jan 2010 30 June 2010 1 Jan 2011 30 Dec 2099 You can suspend a vessel following one of two available menu paths If you know the name of the fishing company or legal representative Point your browser to the link http www catchcertificate co za mcm Then on the main page of the site look for a MCM ADMIN LOGIN form Enter your e mail address and password and hit Log In 2 Once logged in on the main page select the link View List Of Companies The screen below will app
29. low scrutiny of changes data is displayed sorted by vessel then by license number showing the most recent change first Point your browser to the link http www catchcertificate co za mcm Then on the main page of the site look for a MCM ADMIN LOGIN form Enter your e mail address and password and hit Log In 2 Once logged in on the main page select the link License Change History The screen below will appear MCM Home gt Vessel License History Changed From To Vessel Name Licence Valid From Valid To Action Time User pe Alfred Mobile 108 2010 10 01 Created 2011 01 14 16 53 03 Wayne Industries Bruce Wayne Andrew Kaye Altaire 2011 01 01 e 2011 01 07 17 02 07 Kaytrad Commodities Pty Ltd Created iania Aaa A Andromeda 2009 12 14 2011 01 15 Created 2011 01 13 17 30 07 Viking Fishing Company Andromeda 85 2011 01 10 2012 01 10 Created 2011 01 12 14 38 23 Viking Fishing Company Andromeda im E e 2011 01 12 14 38 22 Viking Fishing Company Created Reddell im Reddell Tim Reddell 3 Enter the period of changes to review in the CHANGED FROM and TO fields for example to show changes made to vessel licenses for the month of January enter the dates as in the screenshot above then click the GENERATE LIST button Page 40 The data displayed under Section 1 Validating Authority on the catch certificate can be changed as follows Point your browser to the link Then on the main page of the sit
30. ord and hit Log In When the new page loads it will include a new block with your name and company name at the top Below is the screen you use to start viewing and editing content Eds Profile Change Password Edt Vessels Manage Users Edt Company Sign Out Validated Certificates Logged in as Jack Smith 18 check Exporter Validated Certificates 55 Pending Exporter 15 Pending Catcher 14 Document Number Application Number Date Created Status Tip If you can not remember your password click on the link Forgot Password below the login name and click RESET MY PASSWORD N a LOGIN button enter your e mail account Page 8 User Manual Electronic Catch Certification System MANAGING YOUR VESSELS Fishing companies vessel owners must ensure that they also register their vessels in the system Select the link Edit Vessels at the top of the page This will display a list of your vessels already registered within the system Add A New Vessel Flag HomePort Call Sign IMO Loyd s No Inmersat Manage Released No Tel Licensing FIGURE 3 MAINTAIN VESSEL LIST Selecting the link Add A New Vessel above will show the popup screen below mandatory fields are marked with the asterisk character Vessel Name Flag Home Port Registration Number Call Sign IMO Loyd s No Inmersat No Inmarsat Tel No ka Complete the fields above and click the SAVE button
31. t me Punt Page Safety Tools dd Help BR Z Martre and Coastal Manage Y REGISTER YOUR COMPANY Marine and Coastal Mana X e N Log Iny Register LOGIN Forgot Password FIGURE 1 INITIAL SCREEN 3 The New Company registration screen consists of two sections Note mandatory fields are denoted with the asterisk character 1 Applicant data This section must be completed by or for the user identified in step 1 above This user will automatically be assigned Administrator rights which will enable him or her to create additional users 2 Company data including the default company e mail address routing address that will be referenced by the system when sending workflow messages to your company Page 4 User Manual Electronic Catch Certification System Applicant Data First Name Sumame Emal Password Confirm Password Telephone ES w L Company Details Company Name Company Email Routing Address Physical Address 1 Physical Address 2 City Town Post Code Country Telephone PT 0 x Company Type y Fishing Company Exporter Default Type Of Processing Allowed Onboard Vessels FIGURE 2 NEW COMPANY REGISTRATION Most input fields are self explanatory but note the following Company Email Routing Address By default system messages workflow mails will be sent to this address for example Notification from DAFF when a ne
32. te Boronia 2010 01 02 2010 01 29 TRANSPORT DETAILS EDIT Country of Export South Africa Shipped to Bremer Germany Place Of Depature Cape Town Shipped On N A Date Shipped 2010 03 01 Fight No SA456 Container Waybill No Seal Number Page 29 VALIDATING AUTHORITY USER GUIDE On the main page of the site look for a ADMIN LOGIN form Enter your e mail address and password and hit Log In Note the e mail address and password used to create your account will be mailed to you upon account creation Log In Register Contact Us CO 7 Ume n Agricelture Forestry aed Faherws REPUBLIC OF SOUTH AFRICA MCM ADMIN LOGIN email Address HHHH Forgot Password Prior to going live one user with administrative rights will be identified and given access to the system This user will then be able to create additional user accounts for all DAFF employees that need access to the system by following the steps below 1 Once logged in on the main page select the link at the top of the page named Manage Users The screen below will appear he s t Pal REPL R OF SOUTH AFUICA MCM Home gt MCM Manage Users Page 30 User Manual Electronic Catch Certification System 2 Action the link Add A New User above and to the right of the list of users To change user details for an existing user click the Edit link next to the user you want to change or select Delete to remove the user from the database 3 Complete t
33. the application and approves signs the certificate The certificate will reflect the following user names as signatures Section 8 Exporter Declaration will display the user details of the user that logged on as Company B the Exporter section 5 REPRESENTATIVE OF MASTER OF FISHING VESSEL will display the user details that logged on as Company A the catcher i e the representative of company A s vessel s Page 13 YOUR APPLICATION STEP BY STEP There are two paths to generate a catch certificate namely one for applicants who are exporting their own catches and another for candidates who export products procured from a local fishing company Note that a certificate is always initiated by the exporter Log in to the system select option New Certificate then select option From Own 1 Vessels Edit Profile Edit Vessels Change Password Sig Mi environment AA marine and aw Coastal management en On the next screen you must as a minimum enter your export permit number All fields on this screen can be changed by clicking on the EDIT portion of the section titles CONSERVATION AND PROCESSING DETAILS EDIT Applicable Conservation Measures Manne Living Resources Act 18 of 1998 Processing Allowed Onboard Not Applicable Export Permit Number IMPORTER DETAILS OPTIONAL EDIT Email Address TIP You will only be allowed to advance to the following screen once yo
34. to save your input or the CLOSE button to discard your changes Page 9 User Manual Electronic Catch Certification System The following are mandatory fields e Vessel Name Unique vessel name e Vessel registration number The official number as it appears on the vessel registration form and not the MCM area number e Home Port the port that is in the vessel register as the home port of the ship e Vessel License Number Current license number please note not the fishing permit number e Valid To Expiration date of above vessel license Where available please list the following optional information e IMO Loyd s Number If the fishing vessel has an IMO number it must be included in the certificate The IMO number is an identification number assigned by the International Maritime Organisation made up of the three letters IMO followed by a space and an unique seven digit number please enter last 7 digits e Inmarsat Number nine character maximum where available e Vessel s Inmarsat Phone Number where available usually the numeric part of the Inmarsat e mail address e Call Sign Main radio call sign assigned to the vessel we have made this item optional to address some unique circumstances but it should be treated as compulsory where applicable saving the above mentioned special circumstances 4 EDITING VESSEL DATA Seldom will it be required to change your existing vessel details alrea
35. u have entered your export permit number Select the NEXT button at the bottom of the page to continue The NEXT button will not be visible until the export number field is completed Page 14 User Manual Electronic Catch Certification System en Enter your first product being exported by clicking on the ADD A PRODUCT button HS Tariff Code Net Weight kg Add Products 4 The popup screen below will appear for every new product you add to the certificate Fill in the product details for all the product items being exported HS Tard Code Soeces Supply the following product data l HS Tariff Code the national customs code based upon Harmonised Commodity Description and Coding System HS of the World Customs Organisation Important You must enter at least the first 6 digits ll Species The product is described by using the species name Either enter the scientific name or the description you use in other trade documentation for example Cape Hake or Merluccius Species Page 15 User Manual Electronic Catch Certification System For each product entered indicate which vessels landed the fish used to produce this product by selecting the link in the column The value in brackets indicates the number of vessels currently assigned to a product item EDIT PRODUCTS HS Tariff Code Species Net Weight kg Edit 030506 Selecting the link above will take you to the screen below List the vessels t
36. w vessel you registered is released In the case of fishing companies not handling their own exports notification from the exporter requesting that you the catcher log on and verify sign the certificate Company Type You must select at least one or both check boxes that is If you own vessels tick the checkbox Fishing Company If you are an exporter tick the checkbox Exporter If you export product landed by your own vessels tick both checkboxes Page 5 User Manual Electronic Catch Certification System Default Type of Processing Allowed Onboard Vessels Enter the default Type of Processing Authorised on board the majority of your vessels as described by domestic legislation that is the purpose for which the vessels are approved for example Heading and Gutting Enter Not Applicable if you do not own or represent any vessels You will receive verification of your registration by mail reflecting your user name e mail address and password Important Exporters who need to forward an application for a catch certificate to another registered company catcher to sign the certificate should collaborate with those companies to ensure they too register within the system Page 6 Additional users for your company can be created by the user identified above The new user will be notified of his login details by e mail On the main page select the link at the top of the page named Manage Users
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