Acroprint Biotouch user manual
Contents
1. essere 10 Initializing lo Factory Defaults sies EER a 10 Giel ANO RE EE EE GE EG ED ED 10 Editing Data at lhe CLOCK iss ss EER annahm anna ba nn na ge ENE ke KS KERE ko 11 AppendiX sena EE i aa 12 reiala lie ElOERS ER N EE NR SN AA VR RE DDR ee EE DE 12 Wall MountindrinstuctiGnS ser 12 ACroprint Limited Warranty a se 13 Product Registration Card sees ERGE EE HEHE EE 14 Before You Start Wha s In the Box Acroprint BioTouch Time Clock 5 Volts DC 1A output Power Supply User Manual 1 Sample Proximity Badge Wall Mount Bracket w screw Ziplok Bag 3 Mounting Screws amp 3 Plastic Wall Anchors 1 Table Stand Bracket 1 USB Flash Drive Unpack time clock Inspect for any damage that may have occurred during shipment Check box contents for any missing items If any damage is found or any parts are missing please contact Acroprint Customer Service at 800 334 7190 Connect the BioTouch power supply and plug it into a 120V 240V A C power source to turn the clock on Do not attempt to service the BioTouch Time Clock yourself Disassembling the clock will void the warranty Always follow the instructions in the User Guide Do not place the clock in direct sunlight Bright light may significantly affect finger readings or cause finger verification to fail The clock is designed for indoor use in a temperature range of 32 104 F 0 40 C The clock is not waterproof or shockproo2. 1 2 3 4 5 Plug the USB stick into the side of the clock Select Menu and then Data Man Select Down GLog to download only transactions since the last download or Down All GLog to download all the transactions on the clock When finished press ESC repeatedly to exit the menus or simply allow the menus to time out Remove the USB stick from the clock You can now insert the USB stick into your PC to upload your clock data file s for further processing as desired Deleting All Transactions This function is rarely if ever used Use with caution as you will lose all transaction data on the clock To remove all transaction from the clock 1 Select Menu Data Man Delete all Glog then press OK when clock shows Delete or press ESC to go back 2 When finished press ESC repeatedly to exit the menus or simply allow the menus to time out Deleting All Enrolled Employees This function is rarely if ever used Use with caution as you will lose all employees on the clock To remove all enrolled employees 1 Select Menu Data Man Clear all Enroll then press OK when clock shows Continue or press ESC to go back 2 When finished press ESC repeatedly to exit the menus or simply allow the menus to time out Initializing to Factory Defaults This function is only used when you want to clear all information from the clock and return all settings to their factory
3. defaults Use with caution as you will lose all employees and transactions on the clock To reinitialize the clock 1 Select Menu Setup InitSys and then press OK 2 When finished press ESC repeatedly to exit the menus or simply allow the menus to time out Cutoff Time A normal day by default begins at exactly 12 00 AM Some companies however may have employees who work shifts that end at 12AM or even into the next day Also there may be shifts that begin at 12AM or earlier and end the next day The Cutoff time is used to move such employees workday change time backward or forward from 12AM so their hours are credited to the proper workday Editing Data at the clock In general we recommend editing most data at the PC The resources on a PC and in the Excel program provide a robust familiar environment for adding and editing information This is the approach used throughout this manual However there are times when you may wish to perform these task at the clock The example we ll review is entering an employee name 1 2 55159 ze LI Select Menu User Mgt Add User User Name Press the key containing the first letter of the emplovee name and then press OK Press the number that is over the letter you wish to enter Press the key containing the next letter of the employee s name and then press OK Again press the number that is over the letter you wish to enter Repeat steps 4 and 5 above unt
4. to replace the lithium battery in the time clock Failure to comply may invalidate your warranty Battery replacement should be done by qualified personnel wearing the proper eye protection CAUTION Danger of explosion if the battery is incorrectly replaced Replace only with the same or equivalent type recommended by the manufacturer Discard used batteries according to the manufacturer s instruction This product utilizes a battery that contains Perchlorate Material Perchlorate Material special handling may apply See www dtsc ca gov hazardouswaste perchlorate Table of Contents Before You Start sessie ss sd ek Ed GE ER v oa in a v SVD ea 1 lied SEINE Bu RA EE EG OE en 1 Setting up the el k SGD 2 Shifts and Punch Setup iss se eg EA sna 2 Adding or modifying employee information ese RA ee 4 Enroll an emplovee s finger template at the clock ee RA ee 5 Setting up Managers nee een 6 Manager access to the menu oo o nn RE 6 Selling the time and datam kasoiki enu tact cede tied ead ged nis 7 Employee PUNCHING ikke ee OOR OD DR OD ee eae eee OD ace RO heute 7 REpOnIN ee ek ek a ee Te 8 Clock Data OX asas RE ae dani Danas aro da ee n een 9 Addinig a Missed Transatlisn ls s O n 9 Downloading Raw Transactions ttrrrrrrnnnnnnnono o r aaaaaaaaaa 9 Deleting All Ttansaeli6ns nee as sad B l l t tab r du N s fas Tuna 10 Deleting All Enrolled Employees
5. FAcROPRINT Time for Business O Bio Touch User Manual Important Claim Thank you for purchasing the Acroprint BioTouch Time Clock Before installing your clock please read this manual carefully to understand its proper use and to avoid damaging it You may not distribute or change any content of this manual in part or in full without written consent from Acroprint Time Recorder Company FCC Warning Note This eguipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his or her own expense Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Lithium Battery Caution The circuit board on this time clock is populated with a lithium battery to protect data or programs stored in the Random Access Memory RAM Do not under any circumstances attempt
6. Mgt and OK then Download User and OK c When complete press ESC repeatedly to exit the menus or simply allow the menus to time out d Remove the USB stick from the clock Step 2 Open the user file in Excel a Plug the USB stick into your computer b If a directory does not automatically open use Windows Explorer to navigate to the USB directory c Double click on the User Setup file d Excel should launch and open the file If not run Excel and open the User Setup file from the USB directory Step 3 Enter your employee data a Follow the instructions at the top of the spread sheet and add your employee s or modify existing data as necessary Note An employee s password and badge number can be entered via the Excel spreadsheet and USB stick but a finger template can only be entered at the clock Note Before setting an employee to Manager see Setting Up Managers b Save the file back to the USB stick c Remove the USB stick from your computer Step 4 Upload the User Setup file back to the clock a Plug the USB stick into the side of the clock b Press the Menu button select User Mgt and OK then Upload User and OK c When finished press ESC repeatedly to exit the menus or simply allow the menus to time out d Remove the USB stick from the clock Step 5 Enroll an employee s finger template at the clock a Press the Menu button select User Mgt and Ok select User
7. View and OK select the specific employee and OK select Edit and Ok and then select Finger and OK b The clock will request the user to press a finger press and release quickly for best results at least twice to insure a good read When completed the clock will return to the previous screen c If you wish to record more than one finger for an employee simply select Finger and OK again and repeat 2 above d When finished press ESC once then press OK to save the finger template s e Now press ESC repeatedly to exit the menus or you can simply allow the menus to time out Note Employee card badge numbers and passwords can be entered at the clock by following Step 5 above just select Card or Password instead of Finger on the menu However these types of entry are more easily done on the PC through the Excel spread sheet Setting up Managers The clock data can be protected by designating one or more users as Managers Special care must be taken to insure that a Manager has a finger template a badge number or a password registered on the clock If there is a least one Manager on the clock the menus can only be accessed by a Manager who enters their ID and password or their finger image or swipes their badge IMPORTANT Do not change a User to a Manager unless they have a finger template registered or a password or badge assigned To change a User to an Administrator at the clock 1 Press
8. f Keep the clock away from heat sources such as radiators Avoid dusty environments or exposure to chemicals The clock may be placed upright on a solid surface or mounted to a wall with the included wall bracket amp mounting screws Avoid locations where the device will be susceptible to vibrations and shock such as a slamming door The clock warranty does not cover defects or damages arising from improper installation improper storage abuse or unauthorized service Setting up the clock s rules Setting the clock rules involves setting up your shifts punch parameters and holidays Shifts and Punch Setup Shifts are used to determine the time of day that employees are due to start work leave and return from lunch and leave for the day These times are used along with the Punch Early Late Setup settings to mark unusual punches in red on the timecard An example would be when an employee punches in earlier than their Shift Start time and the Early Shift Start setting the punch will be in red on the time card This allows the supervisor to quickly isolate punches that are outside of the company policies and procedures The steps involved in setting up or modifying the shifts and punch setup are to download the current shift and punch settings to the USB stick open them in Excel enter your company s data and then upload them back to the clock Step 1 If this is your initial setup Acroprint has already loaded the shift file o
9. il complete Press ESC to get back to the Add User Menu Press ESC to exit the Add User Menu Press OK to save the data Press ESC repeatedly to exit or simply allow the menus to time out Appendix Cleaning the clock Do not use cleaning products that contain alcohol or other strong chemicals as they could discolor or crack the clock housing Use a soft damp cloth to remove dirt Wipe dry Wall Mounting Instructions The BioTouch clock can be placed on a table or desk and it can also be mounted toawall using the included wall bracket Use the bracket to mark 3 screw holes on the wall Use the included screws and wall anchors if necessary to securely attach the bracket to the wall Attach the clock to the bracket using the included machine screw e Do not place the clock in direct sunlight Bright light may significantly affect finger readings or cause finger verification to fail e The clock is designed for indoor use in a temperature range of 32 104 F 0 40 C The clock is not waterproof or shockproof Keep the clock away from heat sources such as radiators Avoid dusty environments or exposure to chemicals e Avoid locations where the device will be susceptible to vibrations and shock such as a slamming door e The clock warranty does not cover defects or damages arising from improper installation Acroprint Limited Warranty Should you have any questions concerning your warranty information o
10. move the USB stick from the clock Step 2 View the report in Excel 1 2 3 4 Plug the USB stick into your computer If a directory does not automatically open use Windows Explorer to navigate to the USB directory Double click the report file you want Excel should launch and open the file If not run Excel and open the report file from the USB directory You can now edit the report to install missed punches and totals based on your company s time and attendance policies Clock Data Adding a Missed Transaction An employee s missed punch can be added at the clock 1 2 Select Menu User Mgt User View Select the specific employee and then select Retroactive Set the date and time for the missed transaction Use the arrows and the key pad to change the values Press OK to move to the next setting When done press ESC once only The clock will prompt you to Save Select Ok to save the transaction or ESC to discard When finished press ESC repeatedly to exit the menus or simply allow the menus to time out Downloading Raw Transactions The GLog is similar to reports except that the file that is created will contain just the raw transactions This can be ideal for importing your data into an application The data download has two options 1 collect new transactions since the last download and 2 collect all transactions on the clock To get the raw transaction file
11. n Punch Read the information at the top of the Punch Early Late Setup spread sheet and then set the six settings according to your company s policies Next click on the Holidays Setup tab Enter your company s holiday s names and dates Save the file back to the USB stick Eject and remove the USB stick from your computer Step 4 Upload the files back to the clock a b Plug the USB stick into the side of the clock Press the Menu button then select Shift and press OK then select Upload Shift and OK c When complete select Upload Setup and Ok d When complete press ESC repeatedly to exit the menus or simply allow the menus to time out Eject and remove the USB stick from the clock Adding or modifying emplovee information Employees are added to the clock along with one or more of the following a password a proximity card badge number a finger template The steps involved in adding or modifying employees are to download the current clock user file to the USB stick open the user file in Excel make your additions or changes upload the user file back to the clock and then enroll the employee s finger templates on the clock Step 1 If this is your initial setup Acroprint has already loaded the user file onto the USB stick so you can skip to step 2 Otherwise download the user file to a USB stick a Plug the USB stick into the side of the clock b Press the Menu button select User
12. nto the USB stick so you can skip to step two Otherwise download the Shifts file to the USB stick a Plug the USB stick into the side of the clock b Press the Menu button then select Shift and press OK then select Download Shift and Ok c When completed select Download Setup and Ok d When completed press ESC repeatedly to exit the menus or simply allow the menus to time out e Remove the USB stick from the clock Step 2 Open the files in Excel a Plug the USB stick into your computer b If a directory does not automatically open use Windows Explorer to navigate to the USB directory c Double click on the Shift_Setup file Excel should launch and open the file If not run Excel and open the shift file from the USB stick s directory d Now double click to open the Global Setup file also Step 3 Enter your company S rules a oo SO Th Read the information at the top of the Shifts Setup spread sheet and then starting with Shift one enter the employees Start time Lunch start Lunch end and End time Enter this information for each day worked Leave the scheduled days off blank Leave the Cutoff time at midnight unless your employees work across midnight If so see Cutoff Time in the back of the manual When finished Save the file back to the USB stick Now open the Global_Setup file in Excel There are two tabs Holidays and Punch Click o
13. r supplies please contact the dealer or store where you purchased the equipment This product is guaranteed to the original purchaser for a period of one 1 year from original purchase date against defective materials and workmanship when used under normal operating conditions The repair or replacement of any defective component or part and any necessary adjustments will be made free of charge provided that the machine is shipped prepaid to the factory service center shown below securely packaged and shipped in the original shipping container This warranty applies to Acroprint products purchased and retained in the U S A The guarantee is not applicable if the device has been subject to misuse abuse negligence accidents power surges and lightning The guarantee is not applicable if the serial number has been altered defaced or removed or if the device has been tampered with or taken apart by other than authorized service personnel Please return the warranty card on the following page to Acroprint to register your product Or if you would like to register online go to www acroprint com For your future reference please fill out the information below and keep it in a safe place Model Number Serial Number Date Purchased Purchased From Location Telephone Number Acroprint Time Recorder 5640 Departure Drive Raleigh NC 27616 1841 Product Registration Card Model No Serial No First Name Last Name Title Company Name Addre
14. ress ESC repeatedly to exit the menus or simply The clock will prompt you to Save Select OK allow the menus to time out Employee punching Finger 1 2 Badge 1 Touch an enrolled finger on the sensor Alternately the employee can enter their employee ID first press OK and then press their finger Hold the proximity badge close to the clock immediately below the finger reader ID and Password 1 2 3 The employee will enter their User ID and press OK The clock will prompt the user to enter their password The employee will enter their password and press OK Clock Response The clock will respond by displaying the employee s name and ID number and saying Thank You Reporting Two transaction reports can be generated Punch Report and Time cards To generate either or both reports Step 1 Create the report 1 2 3 6 7 Plug the USB stick into the side of the clock Press the Menu button Report and then select the specific report Set the Starting and Ending dates for the report data Use the arrows and the key pad to change the values Press OK to move to the next setting When done press ESC once only The clock will prompt you to Start report Select Ok Once complete follow the same process to create the other report if desired When finished press ESC repeatedly to exit the menus or simply allow the menus to time out Re
15. ss City State Zip Daytime Phone with Area Code Purchased From Purchase Date Email Address So that we may serve you better please indicate your primary business activity 1 01 Manufacturing O 04 Government U 02 Wholesale U 05 University School L 03 Retail LI 06 Other Number of Employees Using Product O 11 1 10 O 14 50 75 1 12 11 25 L1 15 76 100 O 13 26 49 16 100 Annual Sales in Dollars O 21 Under 100 000 O 24 500 000 1 000 000 U 22 100 000 250 000 U 25 1 million 5 million U 23 250 000 500 000 U 26 5 million and over Do You Use Microsoft Windows O 31 Yes O 32 No If not what operating system do you use Comments 06 0415 000 Rev A
16. the Menu button select User Mat and OK select UserView and OK select the specific emplovee and OK select Edit and OK and then select Privilege and OK Select Manager and OK and then press ESC once only The clock will prompt you to Save Select OK When complete press ESC repeatedly to exit the menus or simply allow the menus to time out ODS To change a User to a Manager via the Excel spreadsheet Follow the instructions for Adding and Modifying Employee Information When editing the data on the spread sheet locate the employee you want to change to a Manager change the 0 to 1 in the Admin column Manager access to the menu IMPORTANT Only employees with a Manager status can access the clock menu when one or more Managers are enrolled Any one of the following three processes allow a Manager to access the menu 1 Press the Menu button clock responds with Manager 2 Nowdo one of the following a Touch finger on the sensor or b Swipe Proximity Card Badge or c Enter the Manager s ID number and OK then enter the Manager s Password and OK Setting the time and date To set the time and date at the clock 1 2 Press the Menu button select Setup and OK select System and OK select Time and OK Use the arrow keys or key pad to change a setting Press OK to move to the next setting 3 When finished press ESC once only 4 5 When finished p
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