Exhibitor Information Manual - MD Events
Contents
1. of Line 1 equipment only 6 TOTAL DUE Payment Information Company Name Credit Card Billing Address City Zip Authorization Signature a O Wh L check US only C Wire Transfer Printed Name Card Number Exp Date Remit to Projection Presentation Technology 801 Mt Vernon Place NW PROJECTION gt sae Fax All Orders To 866 728 5938 E Mail wec_exhibits projection com Phone 202 249 3700 Projection Presentation Technology PROJECTIOND Dates events Ph 202 249 3700 Fax 866 728 5938 wcc_exhibits projection com Rates published are event prices for the duration of the event and qualify for the advance rate if ordered prior to 2 weeks before show start RENTAL AGREEMENT All equipment rentals are based on Event Rates and apply to event days only Rental prices do not include labor delivery electrical services or removal of equipment from your booth It is understood and agreed that EXHIBITOR is renting PROJECTION PRESENTATION TECHNOLOGY equipment for a specified period of time and is responsible for its safe return EXHIBITOR hereby agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to said property All rental equipment must be returned to PROJECTION PRESENTATION TECHNOLOGY in the same condition as it was in at the time of delivery to EXHIBITOR reasonable wear and tear excluded EXHIBITOR will immediately notify PROJECTI2. 000 000 ABA 211170101 2 Vice President Q 3 000 001 15 000 000 Acct 10747825 Q General Manager LY 15 000 001 25 000 000 SWIFT Address WENAUS31 Q Director General Q More than 25 000 000 Beneficiary Access Intelligence LLC O CFO Ref Hosted Payload and Smallsat Summit CANCELLATION POLICY RETURN PAYMENT AND FORM TO Cancellations must be made in writing by August 7 2015 to receive a refund minus a 199 cancellation Hosted Payload and Smallsat Summit 2015 Registration processing fee Registrants who do not cancel prior to August 7 2015 will be liable for the full registration c o Access Intelligence fee Non payment or non attendance does not constitute cancellation If for any reason Access Intelligence PO Box 9187 decides to cancel or postpone this Summit Access Intelligence is not responsible for covering airfare and Gaithersburg MD 20898 9187 other travel costs incurred by clients All refund requests are processed after the event Refunds due to i registrant error will be subject to a 100 processing fee Substitutions may be made at any time for confirmed Phone 301 354 1785 Fax 301 340 7136 registrants Notice of substitution must be made in writing and sent to dbentley accessintel com email dbentley accessintel com 25902 PHI TECH k14 ELECTRIK jae E angaota LECT R CAL S E RV C E CO NT RACT 24209 Clawiter Rd Hayward CA 94545 ONVENTION CENTER 510 293 6151 510 293 6155 FAX dcexhibitorservices hi techelectric co
3. accessing outlets without an order e Labor Rates All Labor Rates are subject to the current labor contract effective at time of performed labor So Gr Dia a a Aa aa aa HI TECH ELECTRIC JURISDICTION Only HTE equipment is allowed for electrical distribution Exhibitors are not permitted to bring their own distribution system HTE installs all motor and equipment hook ups requiring hard wiring connections HTE performs all installations and or repair of electrical fixtures HTE performs installations of all electrical motors and electrical apparatus to be energized HTE electrical labor is required to inspect pre wired equipment that connects to HTE distribution systems Exhibitor must give HTE notice of intended use of pre wired equipment and schedule an inspection by HTE HTE is not responsible for any loss or damage resulting from the use or installation of pre wired equipment The Exhibitor is responsible for any loss or damage caused by the use or installation of pre wired equipment to HTE distribution systems HTE provides labor for all overhead truss rigging and overhead booth lighting HTE performs all installations of electrical cords under any booth space flooring The exhibitor Display House and Show General Contractor will indemnify Hi Tech Electric for any and all work related accidents RIGGING JURISDICTION Rigging includes all motorized rigging to building structures All exhibit hall rigging must provide a floor pl
4. and Smallsat 2015 October 8 2015 Washington DC Hosted Payload and Smallsat 2015 is produced and presented by Access Intelligence Access Intelligence and the presenting association are hereinafter referred to as Show Management TERMS AND CONDITIONS 1 Contract for Space The contract for space the formal notification of space assignment and full payment of fees together constitute a contract between the exhibiting organization hereinafter known as the Exhibitor and Access Intelligence hereinafter Known as Show Management for the right to use space for the Show The contract is based upon the plan of exhibit rates shown thereon and general information contained in the exposition prospectus and sales kit all of which are to be considered along with details on all pages of this form as part of the contract All measurements shown on the floor plan are approximate and Show Management reserves the right to make such modifications as may be deemed to be necessary making equitable adjustment with any exhibitor or exhibitors thereby affected Show Management also reserves the right to adjust the floor plan to meet the needs of the exposition 2 Minors and Children Persons under 18 years of age will not be permitted in the conference area 3 Sharing Subletting Space No exhibitor shall assign sublet or apportion the whole or any part of the space allotted or have representatives equipment or materials from other than their own
5. cables early and in advance of the show moving in I l Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services ft SiZe Booth dimensions example 10x10 Scale 1 Boxis equal to 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Washington CC 015 DC Company Name ABC Example Company Show ABC Example Show Booth Room 12 3 4 Customer Ref 2015 015 XXX XXXX Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items with
6. card Card Holder Signature A valid credit card number with signature must be on file regardless of payment method Total payment must accompany order With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments View complete Terms amp Conditions at orders smartcitynetworks com tc aspx center 015 Wireless services are NOT included on this form contact the event venue for specific rates Premium High Speed Wired Internet Basic Wired Internet No wired or wireless routers No wired or wireless routers Shared Connection speeds up to 10Mbps Shared Connection speeds up to 1 54Mbps Recommended for Recommended for e Wired Cyber Cafe e Email e Social Media Feeds e Surfing the Internet e Multi Media Downloads Includes 1 Static Private IP Address Supports 1 device only Incentive rate applies to orders received with payment 14 days prior to 1 day of show move in 1 Shared Internet Services Routers Prohibited QTY Incentive Base On Site Total La 465 558 670 b Additional Private IP address for Premium Service 50 85 222 Upgrade to Premium Internet Service w Public IP Address S 99 299 358 d Basic Internet Service ooo 32 4oo 4so Contact the event venue directly for publ
7. check invoices for accuracy prior to the close of the exhibit If you are exempt from payment of sales tax PROJECTION PRESENTATION TECHNOLOGY requires you to forward an exemption certificate for the state in which the services are to be used Resale certificate are not valid unless EXHIBITOR is rebilling these charges to its customers For International exhibitors PROJECTION PRESENTATION TECHNOLOGY requires 100 prepayment of advance orders and any orders or services placed at show site must be paid at the show These payment terms and conditions shall be governed by and construed in accordance with the LAWS OF THE STATE OF VA In the event of any dispute between the EXHIBITOR and PROJECTION PRESENTATION TECHNOLOGY relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to PROJECTION PRESENTATION TECHNOLOGY for its services as an offset against the amount of any alleged loss or damage Any claims against PROJECTION PRESENTATION TECHNOLOGY shall be considered a separate transaction and shall be resolved on its own merits PROJECTION PRESENTATION TECHNOLOGY reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that PROJECTION PRESENTATION TECHNOLOGY may be obligated to pay on behalf of EXHIBITOR including without limitation any shipping charges Unpaid Balance
8. own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed Location of Telephones Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch
9. the conclusion of the event Access Intelligence 4 Choke Cherry Rd 2 Floor Rockville MD 20850 Phone 301 354 1507 Business Hours 9 00 a m 5 30 p m EST Each Exhibiting Company receives a specified number of complimentary registrations to the Hosted Payload and Smallsat Summit based on selected package Additional passes can be purchased at a discounted rate also see page for Registration Form Your registration instructions will be emailed to you separately If you would like your registration information re sent please contact Dave Bentley at DBentley accessintel com Capital Business Center 801 Mount Vernon Place NW Washington DC 20001 c o Name of on site recipient Organization Name Hosted Payload and Smallsat Summit On site contact phone number HPSS SHOW MANAGEMENT CONTACT INFORMATION Who to Contact Liz Johnson Operations Coordinator LJohnson accessintel com 301 354 1507 Dave Bentley Marketing Director DBentley accessintel com 301 354 1785 Michael Cassinelli Executive Sales Manager MCassinelli accessintel com 301 354 1691 Operations Registration Sales Sponsorships HOTEL ACCOMMODATIONS Renaissance Washington DC Downtown Hotel 999 Ninth Street NW Washington DC 20001 Phone 202 898 9000 Reserve early to ensure a room and mention Hosted Payload and Smallsat Summit 2015 to get your special discount rate of 349 plus taxes To make a reservation online Click He
10. At Show Site Hi Tech Electric will have an Electrical Service Desk stationed with the other contractors at the general contractor Service Center How Can I Get An Invoice Of My Electrical Charges A detailed invoice will be available upon request at the Electrical Service Desk at show site If a pre event invoice is required please contact our corporate office in Hayward California Can I Bring My Own Extension Cords And Power Strips Any extension cords or power strips that are not provided by Hi Tech Electric are subject to inspection and may not be placed under any carpet or flooring These items are also available to rent at show site Our electrical service desk will provide them upon request Will my international equipment be compatible with USA power source connections Please call our Hayward California or Washington DC office for technical support How Do I Send A Wire Transfer Payment From Another Country Please E mail your request for our banking information to accounting hi techelectric com Do I Need A Floor Plan For Lighting All lights require a floor plan for placement and focusing How Is Payment Made To Hi Tech Electric Full payment for all items ordered from the electrical or plumbing service order form is required 21 days prior to the event in order to process installation Any additional charges will be added at show site Check Visa MasterCard American Express and Wire Transfer payments are accepted e The c
11. Bip csc PAY LOAD Walter E Washington Convention Center e lan SMALLSAT Washington D C SUMMIT Exhibitor Information Manual Walter E Washington Convention Center 146 Concourse 801 Mt Vernon PI NW Washington DC 20001 Proudly Presented by Access Intelligence LLC Sponsor Information Contact Liz Johnson Phone 301 354 1507 Fax 301 340 7136 Email LJohnson accessintel com Event Website Conference Venue Room Sponsor Table Info Set Up Hours Key Networking Hours Move Out Show Management Registration Shipping Address www HPSSummit com GENERAL INFORMATION www HPSSummit com Walter E Washington Convention Center 146 Concourse 801 Mt Vernon PI NW Washington DC 20001 www dcconvention com The table top exhibits will be taking place in Room 146AB Each Sponsor is provided 1 6 x 30 skirted table 1 ID card and 2 chairs Thursday October 8 2015 6 30 a m 8 00 a m Table tops must be set up and ready by 8 00 a m If special requests for move in need to be accommodated please contact Liz Johnson at liohnson accessintel com 8 00 a m 8 45 a m Continental Breakfast 10 30 a m 11 00 a m Networking Refreshment Break 2 45 p m 3 15 p m Networking Refreshment Break 5 30 p m 7 00 p m VIP Closing Reception Separate location Sponsors are responsible for post show collection of materials Any materials left behind will be disposed of at
12. MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Total of Devices Device s Operating System Connecting to Smart City s Network Type of Anti Virus Software Installed L Norton L McAfee L Other Virus Scan Last Updated Date Security Updates Last Performed Date Are You Renting Computers C Yes L No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has bee
13. Mixer 1 Wired Handheld Microphone Large Booth Sound System K 400 500 Includes 2 Speakers 2 Floor Stands Mixer 1 Wired Handheld Microphone Advance Standard Miscellaneous Hems w e e Shelf For Plasma LCD Floor Stand 50 ss 42 Monitor Cart with Skirt e 5 54 Monitor Cart with Skirt 6 5 Booth Number Sub Total Company Name Event PROJECTIOND events Dates Ph 202 249 3700 Fax 866 728 5938 wcc_exhibits projection com Rates published are event prices for the duration of the event and qualify for the advance rate if ordered prior to 2 weeks before show start Exhibit Information Company Name On site Contact Booth On site Contact Cell Phone Delivery Date Ordered By Delivery Time E Mail Address 8A 10A 10A 12P 1P 3P 3P 5P A representative of your company MUST BE PRESENT at the time of delivery for set up instructions and delivery verification Please note that equipment will not be left in an unattended booth Secondary Contact Name amp Cell Phone Secondary Email Address Special Order Instructions amp Other Equipment For any additional equipment needs and pricing please call 202 249 3713 Totals 1 EQUIPMENT TOTAL 2 DELIVERY amp DRAYAGE 15 of line 1 3 EQUIPMENT SET UP amp DISMANTLE 30 of line 1 120 00 Minimum 4 ORDER SUB TOTAL 5 STATE SALES TAX 6
14. ON PRESENTATION TECHNOLOGY of any damage to the rental equipment and EXHIBITOR hereby agrees to be billed for any damage to or loss of rental equipment damaged while in EXHIBITOR S care custody and or control In no event shall EXHIBITOR permit any equipment to be used and or possessed by other exhibiting parties other than the named EXHIBITOR without prior consent of PROJECTION PRESENTATION TECHNOLOGY in each instance Cancellation Cancellation of equipment rental and services must be received 72 hours prior to delivery date to avoid a minimum one day charge on equipment If equipment and services have already been provided at the time of cancellation a handling charge and a minimum one day charge on equipment will apply PLEASE NOTE ALL PAYMENT INCLUDING APPLICABLE TAX IS DUE AT THE TIME SERVICES ARE ORDERED PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT Payment Terms Full payment including any applicable tax is due at the time services are ordered All payments must be in U S dollars Orders received without advance payment or after the deadline date of 2 weeks before show start will incur additional charges as indicated on the order form All materials and equipment are on a rental basis for the duration of the event and remain the property of PROJECTION PRESENTATION TECHNOLOGY except where specifically identified as a sale It is the EXHIBITOR S responsibility to advise our Exhibit Service Personnel of any problem with any order and to
15. TE PAYMENTS TIPPING e All payments must be submitted only to a Customer Service Representative or HTE Management e Tipping or any gratuity or gift is not permitted to be accepted by any HTE personnel INDEMNITY The Exhibitor Display House and Show General Contractor will indemnify Hi Tech Electric LLC for any and all work related claims accidents losses and damage Authorized Signature agree that am an Authorized Representative on behalf of the Exhibitor and accept HTE s payment policies and terms of contract Print Name Signature Booth No Fe HI T E CH Frequently Asked Questions for Ordering Electrical Services Online Ordering is also available at www hi techelectric com Where Is My Power Located Inline and Peninsula Booth power is generally located along the back center curtain wall unless you request the power to be distributed from this main location drop to other locations in the booth Island Booths will have the main drop installed at the location requested by you This main drop must be indicated on a scaled floor plan Neighboring aisles and booths should also be included on this floor plan Should no floor plan be provided the main drop will be installed in the booth at our discretion Note For safety precautions all Island Booth power will be turned off after the installation is completed and tested Please come to the Electric Labor Desk when your carpet installation is completed to sc
16. TION FORM H O STE D OCTOBER 8 2015 PAYLOAD Grand Hyatt Washington and SMALLSAT Washington D C SUMMIT VIP CODE THANKYOU Smallsat Summit 2015 D Online www HPSSummit com T Phone 9 00 a m 5 00 p m ET 2 Fax 1 301 354 7136 P O Box 9187 1 301 354 1785 Gaithersburg MD 20898 9187 REGISTRANT INFORMATION REGISTRATION FEES FIRST 100 SEATS SEATS PLEASE PRINT OR TYPE Photocopy form for additional registrants US DOLLARS SEATS ine te Name _ _ ALL ACCESS PASS Includes All Summit Sessions on Wednesday October 15 2014 Title Keynote Luncheon Continental Breakfast Colleague Connections Networking Breaks Evening Reception Company Organization Q All Access Summit Pass 429 335 569 335 660 335 Q All Access Summit Pass Military Govt 229 229 229 Address City BRING YOUR TEAM State Zip Country Each additional registrant will receive 10 off their pass when at least two or more people register from the same company Phone y y Fa 2 nd Name E mail 3rd Name Required to receive registration confirmation Q Check here if you have any disabilities that may require special services and TUTORIAL BREAKFAST TICKET attach explanation of your requirement oe Includes admission to this extensive tutorial with continental breakfast Q Summit Attendee 75 Q Summit Attendee Military Govt 50 YOUR PROFILE AMOUNT DUE Registration o A Please indicate your Q Engineering Management Tutor
17. an for approval by HTE All motors for rigging must be ordered through HTE All labor for rigging to building structures will be provided through HTE No other Contractor or Persons may attach motorized equipment for rigging to building HTE is not responsible for any loss or damage resulting from any other Contractor or Person attaching motorized equipment to the building Failure to start labor as scheduled due to any delays with client owned equipment will result in the hourly charges per man per hour of delay A four 4 hour minimum applies per rigging labor call SPECIAL EQUIPMENT e Special Equipment orders require 30 days notice prior to move in HI TECH ELECTRIC MATERIALS e All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show FLOOR COVERINGS e Unless otherwise directed HTE personnel are authorized to cut floor coverings to permit installation of service HTE is not liable for any costs incurred by the Exhibitor for such cuts RAMPING UTILITY LINES e All ramping of utility lines in booth are done on Straight Time plus materials Laying of lines under carpet or floor or spotting from ceiling will incur additional labor charges Minimum per removal of lines is 1 hour each Floor plan is required with order to show location of lines ESTIMATES REVISIONS e Estimate requests are encouraged for budgeting purposes Requests must be received 30 days i
18. d Sponsors must respect the privacy of other sponsors and not intrude or disrupt another sponsor while they are conducting business 7 Other Exhibits The Sponsor agrees that not they their agents nor their distributors will distribute publications or conduct any other display or exhibit any equipment bearing their trademark within a three mile radius of the exposition covered by this contract or its officially designated hotel properties during the dates of said exposition This limitation does not apply to participation in other trade association exhibitions which may coincidentally be ongoing in the same city or to exhibitor s regular place of business or show room Violation of this provision by a Sponsor will constitute a breach of the contract and Show Management may in its sole discretion cancel this contract and sponsor will remove their display and any equipment contained in the Sponsor Foyer and forfeit all payments to Access Intelligence pursuant to this contract 8 Soliciting Access to Lists Samples amp Prizes No exhibiting firm organization or trade publication regardless of its product or service is permitted to sell product off the show floor No exhibiting firm organization or trade publication regardless of its product or service is permitted to engage in direct selling in the Sponsor Foyer area No soliciting of registrants shall be permitted Samples catalogues pamphlets publications souvenirs etc may be di
19. e exhibit hall Therefore a minimum one hour per technician labor is charged for installation Materials used to complete the installation are determined on site If you require an estimate pre show contact our exhibitor services dept e Any booth or display that requires a dedicated outlet minimum 20 amp to be installed may also incur labor and material charges Please call or email our exhibitor services department in our CA or DC office for more information e Any booth requesting multiple outlet locations power distribution will require labor with a minimum one hour per technician for installation Materials used to complete the installation are determined on site e Any booth with a service order for a 208V motor and equipment outlet will require labor with a minimum one hour per technician to configure the connection Materials used to complete the installation are determined on site e All overhead services will require labor example Overhead quartz lights from the ceiling signage over 200 Ibs lit signage e All re distribution of services added outlets or any other onsite changes will require labor example change of outlet location once installed e Please complete the Labor Request Section of the service order form to schedule Labor What is Dismantle Labor Dismantle labor is charged for all booths with installation work orders The fee is one half 1 2 of the total installation charges Where Do I Go For Assistance
20. ease Indicate Mount Preference Table Top Stand Wall Mount _ 24 LCD i 250 300 Please Indicate Mount Preference Table Top Stand Wall Mount _ Advance Standard DVD Player with repeat plays NTSC only Ta ta Code Region Free DVD Player with repeat plays PAL SECAM NTSC E 100 150 a 2 Blu ray Player with repeat 200 250 Ss Advance Standard 32 HD LCD Resolution 1920 X 1080 Sound Needed Yes No Please Indicate Table Top Stand Wall Mount Floor Stand _ Please Indicate Display Usage Below i e Connecting a PC or Mac Laptop Ipad etc 400 500 42 HD LCD Resolution 1920 X 1080 Sound Needed Yes No Please Indicate Table Top Stand Wall Mount Floor Stand Please Indicate Display Usage Below i e Connecting a PC or Mac Laptop Ipad etc 600 750 52 HD LCD Resolution 1920 X 1080 Sound Needed Yes No Please Indicate Table Top Stand Wall Mount Floor Stand Please Indicate Display Usage Below i e Connecting a PC or Mac Laptop Ipad etc i 900 60 Plasma Resolution 1365 X 768 Sound Needed Yes No Please Indicate Table Top Stand Wall Mount Floor Stand Please Indicate Display Usage Below i e Connecting a PC or Mac Laptop Ipad etc See fe 2 000 Advance Standard Wireless UHF Mic Kit Please Indicate Lavaliere _ Headset Handheld _ E aa PO m Small Booth Sound System 300 375 Includes 1 Speaker 1 Floor Stand
21. ed with knowledge of all local laws ordinances and regulations pertaining to business licenses health fire prevention and public safety affecting his participation in the conference Compliance with such laws is mandatory for all sponsors and is the sole responsibility of the sponsor If unusual equipment is to be installed the exhibitor must communicate with Show Management for information concerning the facility or applicable regulations Show Management will not be liable for the fulfillment of this contract as to the delivery of space if non delivery is due to any of the following causes By reason of the building being destroyed or substantially damaged by fire act of God public enemy strikes authority of law or any other cause beyond the control of Show Management In the event of not being able to hold the exposition for any of these reasons Show Management will refund to each Sponsor the amount they paid for their space less a prorated share of all the expenses incurred for the exposition up to the date of required cancellation 12 Damage Sponsors will be liable for any damage caused by fastening fixtures to the floors walls columns or ceilings of the hotel and for any damage to equipment furnished by Show Management or service suppliers designated by them 13 Violation The interpretation and application of these rules and regulations are the responsibility of Show Management Any violation by the sponsor of any of the terms or co
22. ellation fee due to Access Intelligence LLC is less than the amount previously paid by the sponsor Access Intelligence LLC will refund the excess to the sponsor 30 days following the event 2 Approvals and Delivery All materials that are supplied by the sponsor are subject to approval by Access Intelligence LLC To provide for such approval all such materials must be submitted by the sponsor to Access Intelligence LLC no less than 45 days prior to the Hosted Payload and Smallsat Summit programs If sponsor is supplying logos and other materials for Access Intelligence LLC s production such goods must be received by Access Intelligence LLC or it s designated contractor at the predetermined and agreed date which is to be no less than 30 days prior the Hosted Payload and Smallsat Summit programs Delays caused by the failure of the sponsor to provide required materials may cause the omission of the logos or the materials specified in the appropriate sponsorship If sponsor is supplying the finished product such goods must be received by Access Intelligence LLC or its specified contractor no less than 14 days prior to the Hosted Payload and Smallsat Summit programs 3 Indemnity Sponsor agrees to indemnify defend and save harmless Access Intelligence LLC and its officers employees and agents from and against any and all liability for the content of sponsor s advertisements and or sponsorships purchased hereunder including t
23. ext illustrations representations sketches maps trademarks labels or other copyrighted mater and for the unauthorized use of any trademarks or copyrighted materials or any person s name or photograph arising from the reproduction and display of the advertisements purchased hereunder 4 Rules and Regulations sponsor agrees to abide by all rules and regulations governing the event which are promulgated by Access Intelligence LLC and tts management If sponsor fails to comply with such rules or with the terms of this Contract Access Intelligence LLC may in its discretion deny sponsor the right to proceed with Its sponsorship and require sponsor to forfeit all fess theretofore paid under this Agreement 5 Samples Sponsor agrees to hold Access Intelligence LLC harmless should the final product differ from the sample shown and sponsor will not be entitled to any financial or other compensation 6 Cancellation or Postponement of Show In the event that any unforeseen occurrence shall render the fulfillment of this Agreement impossible or inadvisable by Access Intelligence LLC this Agreement shall be amended or terminated as determined by Access Intelligence LLC to be appropriate Sponsor hereby waives any claim against Access Intelligence LLC for damages or compensation in the event of such amendment or termination As it determines to be appropriate Access Intelligence LLC may return a portion of the amount paid for sponsorsh
24. firm in the said space Show Management policy prohibits subcontracting of exhibit space Should an exhibitor decide to cancel exhibit space reverts back to Show Management 4 Contractors Services Exhibition services of shipping electric and internet will be provided by Walter E Washington Convention Center and affiliated providers Order forms can be found within this manual Forms should be carefully prepared and returned by the deadlines noted to avoid late charges Independent Contractors Notification to use an independent contractor to install dismantle exhibits must be received forty five 45 days prior to the first day of the show If an exhibitor elects to use any contractor other than the official contractors designated by show management show management is not in a position to intercede in disputes on behalf of the exhibitor See rules in Exhibitor Service Manual for other requirements Notification to use independent contractor s must go to both show management and the Official Exhibit Services Contractor 5 Character of Literature Tables It is the desire of Show Management that each sponsor design and create a table top display of an attractive nature which will enhance the overall appearance of the conference and be a credit to the industry Table top Displays must be in good taste as determined by Show Management It is the Sponsor s responsibility to create an attractive display area Show Management reserves the unilateral r
25. gned by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi
26. hedule your booth electric services to be energized What If I Need Power In One Or More Additional Locations Supply Hi Tech Electric with a floor plan of your booth showing the exact outlet locations needed and the amount of electricity designated at each one Feel free to download any of these scaled grids provided on the FAQs link at our website www hi If a different size grid is needed please let our Exhibitor Services Department know How Do I Determine How Much Power To Order Calculate your electrical needs by the amperage amps or wattage watts of each piece of equipment requiring power This would include lighting If multiple outlet locations are required there is a maximum of one connection per outlet Ex If there are 5 separate locations indicate how much wattage per outlet location Standard office equipment such as laptops computer monitors lead retrievals units credit card machines DVD players and TVs will be ordered from the first three line items under 120v outlet on the service order form How Do I Order 24 Hour Power Indicate the quantity of outlets in the column marked 24 Hr or Dedicated 20 amp and double the listed amount according to the advance or post deadline date Also indicate these in the booth diagram How Do Know If My Booth Requires Labor And Materials e Since all Island Booths stand alone they require electricity to be brought to a main drop location from the closest power source in th
27. hnson accessintel com to be included in the onsite Program Guide SHIPPING EXHIBITOR MATERIALS Exhibitor materials can be shipped to Capital Business Center 801 Mount Vernon Place NW Washington DC 20001 c o Name of on site recipient Organization Name Hosted Payload and Smallsat Summit On site contact phone number e Shipping Do s DO make sure your packages are labeled correctly DO bring the tracking information with you in case a problem comes up DO plan accordingly and allow plenty of time for your shipment to arrive e Shipping DON TS DON T forget to properly label all packages with the address and information listed above DON T leave old labels or barcodes on reused boxes DON T if at all possible wait until the last minute to ship your booth materials The more last minute things there are the more opportunity for something to go wrong e Shipping prices can be found on page 22 Receiving Fees for Walter E Washington gt 1 8 boxes 25 per box gt 9 or more boxes 20 per box e To complete you shipping order fill out the Credit Card Authorization form and fax to 202 289 0299 e Any packages arriving at the Business Center before Tuesday October 6 will be subject to a 10 00 daily storage fee per box e Once you ship your materials send Tracking Numbers to LJohnson accessintel com www HPSSummit com HPSS HOSTED PAYLOAD AND SMALLSAT 2015 SPONSOR amp EXHIBITOR RULES AND REGULATIONS Hosted Payload
28. ial Ticket S company or organization s Q Operations Management Total primary business Q Purchasing Management E select one Q Communications Management 4 Broadband Services Q Network Management Q Broadcast and Cable Q Other Specify a Q Business Information Services DEN N OF iiaeaa i l eck __ ____ is enclosed a Corporate Commercial C Which one of the Please make check payable in USD to Access Intelligence Hosted Payload and Smallsat Summit Q Military or Government Agency following best describes LI Credit Card Visad MasterCard 4 American Express 4 Discover your involvement in the Organization Re decision to purchase a 2 GS Level i Card Number 0 Technical Services Engineer Design product service F Research Scientific select one Expiration Date CVV Q Satellite Operator Manufacturer 7 Necommena Provide Weer Input Signature U System Integrator Q Specify Q Satellite Service Provider 2 Evaluate Print Name on Card Q Other Final Decision Making Authority L PO or Federal Government Voucher SF182 __ o lease attach PO or voucher B What best describes your D What is your annual i b 9 Wire Transfer Note For all wire transfers add 75 USD processing fee job title select one budget select one p g Q President 2 Less than 100 000 Webster Bank N A 4 CEO 1 100 000 1 000 000 436 Slater Rd New Britain CT 06053 USA 2 Owner UO 1 000 001 3
29. ic IPs additional IPs higher bandwidth or specific programming requirements a Switch Rental C 8 port O 24pot Sws 225 seo b Patch Cable up to 50 Cat5e wo S HRA Labor Floor Work Fee Per Hour d Sa sa sa al Phone Line w Instrument Conference service not a 255 292 350 5 Special Quote Attachment A or Statement of Work if applicable CP 6 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines La For extension of 3 party data circuits ISDN DSL T 1 DS3 Ethernet please call for quote Ee SUBTOTAL Send Completed Orders with Payment and Floor Plan To ESTIMATED 10 TAX a SMART CITY NETWORKS FEES 5795 W Badura Avenue Suite 110 Las Vegas NV 89118 GRAND TOTAL 888 446 6911 FAX 702 943 6001 csr smartcity com Effective January 1 2015 December 31 2015 Customer No 2015 015 725 Network Security Declaration Center Washington CC 015 DC Company Name Show Hosted Payload and Smallsat Summit Booth Room Customer Ref 2015 015 725 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed si
30. ight to correct any unsightly literature table and the Sponsor agrees to pay Show Management for expenses incurred in making the necessary alterations 6 Gadgets Gimmicks Demonstrations Music and Sound Side show tactics scantily clad individuals or other undignified promotional methods will not be permitted Sponsors are asked to observe the good neighbor policy at all times Table top Displays should be conducted in a manner not to be objectionable or offensive to neighboring tables The use of photographers musicians entertainers loud speakers sound system equipment and noise making devices are not permitted Show Management reserves the right to determine when such items become objectionable Balloons horns and odors are not permitted Give away demonstrations and or entertaining the attendees at Table top Displays is permitted so long as neighboring tables are not blocked The operation of equipment indoors will not be permitted on a continuous basis Operation of equipment may be approved for demonstration purposes for short periods approximately one to five minutes provided Show Management is notified in writing 30 days prior to the first day of the show Exhibitors may take photos or videos of their table however they are not permitted to directly take pictures of any other display or instruct others to take such pictures without written permission by Show Management and the exhibitor whose display is being photographe
31. in the booth surrounding booths scale length and width Adjacent Booth or Aisle io w T w my mm 44 H V V Mi T zL lt I O E E a a Ji oO D o g at Aes Cc E 1 L i i m tm T T a lt I m Multi Ling Phone T Cc Adjacent Booth or Aisle Front X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T l H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two o
32. ip after deduction of any amounts necessary to cover expenses incurred in connection with the Hosted Payload and Smallsat Summit programs Such expenses shall include but not be limited to all expenses Incurred by Access Intelligence LLC as a result of contracts with third parties for services or products incidental to the Hosted Payload and Smallsat Summit programs including out of pocket expenses incidental to the Hosted Payload and Smallsat Summit programs and all overhead expenses attributable to the production of the Hosted Payload and Smallsat Summit programs Access Intelligence LLC shall not be financially liable in the event the Hosted Payload and Smallsat Summit programs are interrupted canceled moved or dates changed 7 Sponsor Default If Sponsor is in default of any obligation to Access Intelligence LLC including specifically failure to pay Access Intelligence LLC within 30 days of invoice Access Intelligence LLC may terminate Sponsor s right under this contract to participate in the Hosted Payload and smallsat Summit programs If Access Intelligence LLC elects to exercise such right of termination it shall first give Sponsor written notice stating Its intent to terminate and the action that Sponsor must take to avoid termination If Sponsor fails to cure the default within 10 days of the date of notice from Access Intelligence LLC Sponsor shall have no further right to participate in the Hosted Payload and Smallsat Summi
33. lation Time OK to proceed without exhibitor present Size of Booth Do Not proceed until exhibitor is onsite Type of Booth Inline Island Peninsula Other Scaled floor plan showing all outlet locations and Indicate all 24 hr and dedicated outlets on floor plan booth orientation required E O e rae TERMS AND CONDITIONS Page 5 must be signed in order for electrical installation to be scheduled ELECTRICAL LABOR RATES FOR OUTLET DISTRIBUTION AND CONNECTION 95 00 per hour during Straight Time 8am 4 30pm M F 181 00 per hour during Premium Time After 4 30 pm M F Weekends amp Holidays Lift Rates 164 00 per hour one hour minimum plus operator s time The minimum charge per booth is one hour installation and 1 2 the total time for dismantle RIGGING LABOR 98 00 per hour during Straight Time 8am 4 30pm M F 188 00 per hour during Premium Time After 4 30 pm M F Weekends amp Holidays Lift Rates 164 00 per hour one hour minimum plus operator s time A four 4 hour minimum per man labor call applies DESCRIPTION OF OUTLET LOCATION amp DISTRIBUTION CHARGES All electrical outlets will be installed on the floor at the baseline back wall of in line pipe and draped booths unless otherwise ordered by the exhibitor All electrical outlets for Island booths will be dropped from one main drop location per the exhibitor s floor plan Delays in installation can occur if no main drop locati
34. m www hi techelectric com Signature on last page Terms amp Conditions is required Full payment for Deadline Date for Incentive Rates services ordered and retainer credit card must be remitted to process this contract Fed ID 88 0437088 2014 2015 Event Dates Company Name Booth No Credit Card Billing Address exact address for credit card Credit Card No Exp Date Check Number VISA O AMEX O0 Cardholder Name as it appears on card Please Print Authorized Contact Name Please Print Phone Authorized Contact Email PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES ELECTRICAL OUTLETS LIGHTING SERVICES Power strips and extension cords available to rent onsite 24 Hr Power and dedicated 20amp 120v outlets are double the listed price a cia i Total A Overhead Floor H 120 VOutlet Maximum ot One connection peroutlt T samprsows sofro T o ompnoowas olmo amoron Dof ano g 208 V 1 Motor amp Equipment Outlet Maximum of One 1 connection per outlet 20 Anp tmimum oreuepan E roams O l aso apo S roam O eoo S wa CSO MD e e S wam wwo O e e a e a a a oa eee TC roams ojm STS wam O ooe STS wame pmo O O S warm p O O S wm O ooe E S 1 Transformer s Indicate which 208V outlet ordered in the 208V section that requires a boost by adding Boost next to the outlet name Check European Power column in this section if y
35. n advance before move in begins in order to prevent delays in processing Estimate requests are subject to a minimum of 95 00 per revision e Reductions made to an existing order are subject to a 10 surcharge SUPERVISION FEES INVOICES e All booths and displays with labor incur a 20 supervision fee of the total labor charge e Invoices are available upon request onsite at the service desk or via email Please email dcexhibitorservices hi techelectric com CANCELLATIONS e Prior to event Exhibitor will be charged 20 of services ordered e At Show Site Exhibitor will be charged 50 of services ordered e Once services are installed Exhibitor will be charged 100 of all services rendered DISCONNECTION INTERRUPTION OF SERVICES e All services will be disconnected and or shut off at the conclusion of the show unless advance notice given by the Exhibitor and acknowledged by HTE e Exhibitor may have services disconnected if payment has not been rendered in full at the beginning of the event DELAYS e In the event the completion of work is prevented or delayed due to damage or destruction of the building fire accident vandalism earth movement hurricane tornado windstorm theft labor strikes warfare material shortage delay of any governmental agency in issuing any required permit or certificate or in performing inspections litigation or any act of God HTE is due payment for all executed work labor and materials ON SI
36. n properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 a SmartCity Floor Plan Communications Cable Center Washington CC 015 DC Company Name Show Hosted Payload and Smallsat Summit Booth Room Customer Ref 2015 015 725 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your
37. nditions herein shall subject exhibitor to cancellation of its contract to occupy booth space and to forfeiture of any monies paid on account thereof Upon written notice of such cancellation Show Management shall have the right to take possession of the sponsor s space remove all persons and properties of the exhibitor and hold the sponsor accountable for all risks and expenses incurred in such removal 14 Social Functions Special Events Any social function or special event during the Show in the host city is reserved for sponsoring companies and must be approved by Show Management 15 Show Rules In the event that unforeseen events make it necessary Show Management will have the right to amend these rules and regulations or make additions thereto and all such amendments or additions shall be made known promptly to each exhibitor Show rules are promulgated separately and are tailored to the individual exhibit hall 16 Good Standing with Sponsor Publications If exhibitor is also an advertiser with Access Intelligence the presenting publication of the show their advertising account balance must be current or within 30 days of billing date to retain their space HPSS ACCESS INTELLIGENCE LLC TERMS AND CONDITIONS 1 Cancellation by Sponsor a After acceptance by Access Intelligence LLC Sponsor may cancel or reduce the scope of this Agreement only with the specific written consent of Access Intelligence LLC Any requests fo
38. on is provided All Island booths will be charged labor and materials which are determined by the diagram submitted All booths or displays requiring multiple outlet distribution and connection are chargeable on a time and material basis Re distribution of such installation additional power drops and or additional locations will be charged on atime and material basis All 208 volt outlets will require labor and materials All overhead services will require lift labor and materials e 24 hour power and dedicated 20amp 120v circuits are double the listed price Indicate total outlets on order form e Electricity will be turned on within 30 minutes of show daily e Payment Payments must be received in full 21 days before show move in to secure the incentive rate No credit or refund will be issued for connections installed and not used Full payment is required to process order A retainer credit card is required All balances must be settled prior to event closing An outstanding balance may preclude the Exhibitor from retaining HTE services at any future event domestically or internationally Any amount not paid at event closing is subject to interest up to the maximum amount allowed by law Any outstanding balance is subject to in house collections or to a credit reporting debt collection agency e Unauthorized Power Usage Exhibitors using outlets without an order will be charged the base rate A memo will be delivered onsite to all booths
39. ooth Note We do not deliver pick up in Halls A B C D amp E Times of operations are 9am 5pm unless other arrangements have been made Handling Fees and I nstructions Receiving Fees for Walter E Washington Receiving Fees for the Carnegie 1 8 boxes 25 per box gt 1 8 boxes 40 per box gt 9 or more boxes 20 per box gt 9 or more boxes 35 per box There is a 10 00 dollars a day storage fee per box after the third day All boxes must be labeled as follows Capital Business Center 801 Mount Vernon Place NW Washington DC 20001 c o Name of on site recipient Organization name and event On site contact phone number Shipping Out Fees gt 30 Per box for small and medium boxes 40 Per box for Large Boxes and Booths gt 50 Per box for Extra Large gt 60 Per box for International For any questions please call Director Calvin Johnson 202 438 7272 cjohnson capitalbusinesscenter com Rodney Keller 202 345 0770 rkeller capitalbusinesscenter com Disclaimer The Capital Business Center and the Walter E Washington Convention Center are not responsible for lost theft or damaged packages after they are delivered to room hall All incoming and outgoing shipments are to be paid to the Business Center by cash credit debit card and company checks no personal checks are accepted By initialing this form you are responsible for payment Initial Date
40. orrect credit card billing name and address must be on the service order form complete with city state and zip code e Purchase orders are not accepted as payment Please call or E mail our accounting department in Hayward California 510 293 6151 ext 223 accounting hi techelectric com What If Another Company Is Paying For My Electrical Services The exhibiting company acknowledges the responsibility for any additional charges in the event a third party named does not make payment All balances must be settled onsite prior to the event closing Need Assistance Email dcexhibitorservices hi techelectric com PROJECTION Dates events Ph 202 249 3700 Fax 866 728 5938 wcc_exhibits projection com Rates published are event prices for the duration of the event and qualify for the advance rate if ordered prior to 2 weeks before show start Advance Standard Laptop DVD CD R 15 4 Display Norton Anti Virus WiFi 10 100 1000 NIC Mouse amp Cable Lock 300 375 WINDOWS 7 MS Office 2010 Desktop DVD CD RW Norton Anti Virus Gigabit Ethernet Mouse amp Keyboard display not included WINDOWS 7 MS Office 2010 Computer Speakers o 40 Wireless PC Remote Control 235 85 Keyboard amp Mouse Set P E E Advance Standard 19 LCD Resolution 1280 X 1024 4 x 3 Aspect Ratio 150 200 Table Stand Only ECOIN 21 5 LCD Resolution 1920 X 1080 16 x 9 Aspect Ratio 250 300 Pl
41. ou have European power Boost 208V to 230V Euro Transformer 208V European Transformer 480V 380V 480V 30 Motor amp Equipment Outlets Overhead Quartz Lights Booth Package for All Booths in Halls ABC Only Includes Power Rigging Labor amp One Time Focus One Time Focus labor must be scheduled on straight time 25 of total price added if installed between 4 30 pm 8 00 am Monday Friday Holidays amp Weekends Hall DE booths must use separate Rigging Order Form to order Overhead Quartz Lights Overhead Quartz Lights For booths that are supplying their own truss Power Rigging Labor Focus not included Call for Quote Price per Each Overhead Quartz Light 359 00 438 00 Additional Booth Lighting Services 90 Watt OnStanchion inline Booths Ony 9900 12000 Booths Only Stem Lights Herd Wattuse ony wo wo O o Track Lighting 75wattfntures __ 21800 s0 o See Terms and Conditions Section for Labor Rates Subtotal of Charges Bo THIRD PARTY PAYMENT Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment All balances must be settled onsite prior to the event closing Labor Request Section Send PDF or DWG for all Island booths 30x30 or larger to dcexhibitorservices hi techelectric com Floor Plan included with outlet locations orientation Installation Labor date Floor Plan to follow Instal
42. r more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 20 x 20 Scale 1 Box is equal to 2 ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 a SmartCity Fi OE a a C al na WALTER E WASHINGTON 801 Mount Vernon Place NW Washington D C 20001 ee Phone 202 289 5233 Fax 202 289 0299 e mail info capitalbusinesscenter com Receiving amp Shipping The Capital Business Center can receive and ship packages for your meetings or conferences held at the Walter E Washington Convention Center Please complete the information below and fax it to 202 289 0299 Name Company Name Address Street Suite Apt City State j Phone Number Email Address Credit Card Information Name on card Type of card o Visa oMaster Card o American Express Card Number Expiration date Security Code the three digit if Visa or Master card and four digit if American Express located on the back of the card Name of Show Date of Show Number of Boxes Carrier FedEx UPS DHL USPS Other Date of Shipment Method example Sent out on 3 15 09 ground Packages can be picked up at the Capital Business Center located in the main lobby of the Walter E Washington Convention Center If you want them delivered to a specific location in the Convention Center there will be a 10 00 delivery charge per box package b
43. r cancellations or other modifications of this Agreement including reductions in sponsor s sponsorships must be submitted to Access Intelligence LLC in writing and will be granted or denied in the sole discretion of Access Intelligence LLC b If Access Intelligence LLC accepts any cancellation or modification of this Agreement the sponsor shall be subject to the following cancellation fees which shall be deemed to be liquidated damages and not a penalty e 50 of the specified fee if the cancellation notice is received and accepted by Access Intelligence LLC more than 30 days prior to Hosted Payload and Smallsat Summit programs e 100 of the specified fee if the cancellation notice is received and accepted by Access Intelligence LLC 30 days or less prior to Hosted Payload Summit programs e For modifications that constitute less than a complete cancellation the amount of liquidated damages will be determined by Access Intelligence LLC based on a reasonable pro ration of the foregoing c Subsequent replacement of the sponsorship cancelled by the sponsor does not relieve sponsor of the obligation to pay the cancellation fee d If the cancellation fee due to Access Intelligence LLC exceeds the amount previously paid by the sponsor for the sponsorship the sponsor must pay the balance to Access Intelligence LLC within 30 days of Access Intelligence LLC s acceptance of the written cancellation modification request If the canc
44. re Room Block Deadline September 16 2015 For more Travel Information including Airline Discounts Parking and Metro Information click here Social Media The more you talk about your participation at the conference the more successful the event will be We encourage all exhibitors to participate in at least one attendee outreach opportunity designed to promote the conference and generate buzz for the program Like Hosted Payload and Smallsat Summit on Facebook join the discussions in the LinkedIn group and connect with us on Twitter by following and tweeting us Facebook hitps www facebook com SATELLITEShow Linkedin https www linkedin com groups SATELLITE Conference Exhibition 926067 about Twitter https twitter com satellitedc The official hash tag for this year s event is HPSS www HPSSummit com HPSS EXHIBITOR LISTING lf you have not done so already please submit the following information to ljohnson accessintel com to be included on the event website and onsite show materials If you would like to view your listing please visit the Sponsors amp Partners page e Company logo in Vector format either EPS or Al file e Company contact info address phone number email and any other contact information you would like made available to Summit attendees e Company Description 100 words or less Any submissions or edits to your Exhibitor listing must be sent by Friday September 18 2015 to ljo
45. s Should there be any pre approved unpaid balance after the close of the event terms will be net due and payable in Springfield VA upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a prepayment basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by PROJECTION PRESENTATION TECHNOLOGY shall be either applied to reduce the principal unpaid balance or refunded to the payer Agreement HAVE READ AND AGREED TO THE FOLLOWING TERMS AND CONDITIONS Company Name Booth Number a ite d ONE DAY EVENT SmartCity wre wastancron CONVENTION CENTER Ug HOSTED YLOAD Exhibitor Company Name Booth Room Wg no SMALLSAT SUMMIT Billing Company Name Show Dates 10 08 15 To 10 08 15 Billing Company Address Incentive Order Deadline 09 17 15 City State Country Zip Phone Number Credit Card Number L AMX L Expire Date MM YY Cell Number MC PETE TET ET EET ET Ilid Credit Card Billing Address Credit Card Billing City State Country Zip LOVELNOO SODIAGSAS ANOHd4s 141 LANGSALNI Print Credit Card Holder Name as it appears on
46. stributed by exhibitors and their representatives including hosts and hostesses only at their own table No sponsor will be permitted to conduct any prize drawings awards for signing of names and addresses etc without prior www HPSSummit com written approval of Show Management Signs showing the price of it must not be displayed Access Intelligence reserves the right to limit access to attendee sponsor and any other list or information gathered by Access Intelligence or its contractors Sponsors that publish industry publications may distribute their publications outside their booths only to the other sponsors and only during show hours Show sponsors that produce industry publications may distribute their publications to other sponsors at times designated by show management 9 Flammable Materials Flammable fluids substances or material of any nature are prohibited in the Sponsor Table Foyer and in the storage area behind the table All decorative materials must be flame proofed before being taken into the Foyer and must comply with local fire regulations Transferring of flammable liquids while in the Sponsor Foyer is expressly prohibited There will be no electrical equipment and wiring permitted 10 Beverages and Foods Food and or beverages may be supplied by the exhibitor with the prior written consent of Show Management and the Facility Alcoholic beverages may not be served in the Sponsor Foyer Note Corkage fees to the Facili
47. t programs Access Intelligence LLC s liability to return any amounts paid by Sponsor under this contract will be limited as set forth in paragraph 6 above Furthermore Access Intelligence LLC may retain any amount that would otherwise be returned to Sponsor and apply such retained amount to satisfy the liability to Access Intelligence LLC for which Sponsor is in default 8 MISCELLANEOUS a Waiver by either party of any term or condition or breach shall not constitute a waiver of any other term or condition or breach of this Agreement The rights of any party shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of such party b If any provision of this Agreement is held invalid or unenforceable neither the remaining provisions of this Agreement nor other applications of the provisions involved shall be affected thereby c This Agreement shall be interpreted under the laws of the State of Maryland The parties agree that any dispute arising under this Agreement will be submitted to the federal or state courts of the State of Maryland d This Agreement constitutes the entire agreement of the parties with respect to the subject matter hereof and specifically supersedes all prior agreements or commitments whether in writing or oral No amendment or modification to this Agreement shall be valid and binding on the parties unless set forth in writing and signed by both parties REGISTRA
48. ty may be required 11 Liability Show Management will not be responsible for the safety or property of exhibitors from theft strikes damage by fire water storm or vandalism or other causes Show Management will take reasonable precautions with the Hotel to protect Sponsor Tables from such loss All property of the Sponsor is understood to remain in the sponsor s custody and control in transit to or from or within the confines of the Sponsor Foyer and subject to the rules and regulations for the conference Note Sponsors are advised to carry insurance to cover sponsor materials if the feel necessary against damage and loss and public liability insurance against injury to the person and property of others Sponsor must comply with all federal state local and exposition facilities safety regulations Exhibitor accepts full and sole responsibility for any injury or damage to persons or property resulting from failure to distribute the placement of his exhibit material to conform with the floor loading specifications Indemnity Exhibitor agrees to indemnify defend and hold harmless Show Management its officers employees and agents from and against any and all third party claims and other liabilities including reasonable attorney s fees that are caused by arise from or grow out of the negligent acts or omissions of the Sponsor its agents officers employees representatives servants invitees patrons or guests The sponsor is charg
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