College Fair Plus
Contents
1. The exhibits officially close 8 00 PM Please do not start packing early Exhibitors with unpaid accounts at the end of the show will not be provided with a Bill of Lading Material Handling form until they have gone to the Service Desk and paid their balance in full Delivery of empty crates boxes fiber cases etc for the dismantling of exhibits will occur after the removal of the aisle carpet if applicable at the end of the show Keep the aisles clear of debris to help expedite this process All outbound shipments loading onto Privately Owned Vehicles or local courier agent require a Keystone Event Services Bill of Lading BOL Material Handling Form MHA Shipping is NOT an automatic process If you plan on using an alternate carrier other than the house carrier you are responsible for making arrangements with that carrier for your pick up and confirm they make the pick up before the force Force is 10pm on October 22th ONLY return your Bill of Lading to the Service Center when your materials are packed labeled amp ready to be shipped and you are ready to leave the floor Do not leave your Bill of Lading in the booth it needs to be signed off and you willbe given a receipt This is how we know your freight is ready to be loaded on the outbound truck In the event that your designated carrier fails to pick up or refuses to accept shipments Keystone Event Services reserves the right to re consign such shipments No liability wi2. 129 Standard For plants or floral not listed or specific orders please call 702 326 9252 1 Total All tems Ordered 2 Add applicable sales tax 8 1 Total VACUUM SERVICE Number of 10x10 Booth Units X 38 58 00 Discount 68 00 Standard Total X Number of Days X subtotal Total PORTER SERVICE Porter service includes emptying refuse from containers as necessary throughout the show hours Cleaning pre show and post show Cleaning and organizing throughout show Number of 10x10 Booth Units X 45 per day SubTotal Total Number of Days Total Total of All Cleaning amp Porter Services Please call 702 326 9252 for special requests or items you do not find on this form Fax Form to 702 914 0909 or scan amp e mail to scott keystoneeventservices com Exhibitor Booth Number DISPLAY LABOR I amp D Display Labor Hourly R Monday Friday 8 00 am 4 30 pm 42 00 per person per hour Monday Friday after 4 30 pm 47 00 per person per hour Any time Saturday Sunday amp Holidays N A per person per hour Add 10 to above rates for labor ordered at show site Requested Labor Time am pm_ Exhibiting Company Booth Number Keystone Event Services Supervised Labor Exhibits are set up prior to exhibitor s arrival under the direction of KES Supervisors The charge for this service is an additional 25 of the total installation labor bill Please provide omplete booth plans schematics instructions a
3. Advance Warehouse Show Site Facility Keystone Haddington Cashman Center 7705 Commercial Way 125 850 N Las Vegas Blvd N Las Vegas Nevada 89011 Las Vegas Nevada 89101 Standard Equipment Provided to Exhibitors 10x10 booth w 8 Back Drape 3 Side Wall Pipe amp Drape w Exhibitor sign one wastebasket one six 6 foot table with skirt two folding chairs Exhibitor Set Up and Show Site Delivery Hours Tuesday October 20 1 00 PM 4 30pm show site shipments will be received all day Exhibit Hours Tuesday October 20t 5 30 PM 8 00 PM Wednesday October 21 5 30 PM 8 00 PM Exhibitor Tear Down and Move Out Hours Wednesday October 21 8 00PM Midnight Carriers and exhibitors must check in no later than 10 30pm in order to avoid force Exhibitors must start dismantle by 10 30pm in order to avoid forced labor Exhibitor Services Contact Scott Rakowski scott keystoneeventservices com Phone 702 326 9252 Fax 702 914 0909 Important Dates Important Facts Forms must be received via fax or e mail with full payment no later than October 16 for discount Orders accepted until October 20 October 16th Deadline for discounted pricing on Accessories Floral amp Cleaning September 20 Advance Warehouse Advanced Freight can start being delivered to the First Day of Receiving Freight warehouse starting September 19t Freight must be received at the advanced warehouse th on or before October 16 to
4. ON October 20th 8AM 4PM ONLY College Fair College Fair Plus Plus College Fair Plus Keystone Event Services Cashman Center Phone 702 326 9252 Las Vegas Nevada Fax 702 914 0909 Material Handling Crated amp Skidded to Advance Warehouse 50 00 cwt Crated amp Skidded to Show Site or Late to Warehouse 50 00 cwt Advance shipments will be accepted at the Keystone Event Services warehouse and allowed up to 30 days free storage if delivered by the advance deadline receiving date listed This includes delivering freight direct to the exhibitor s booth storage of empties during the show delivery of empties at end of show to exhibitor s booth removal from exhibitor s booth upon completion of packing and turning in BOL to service desk and loading of materials onto outbound transportation carrier Show Site shipments receive the same services Rates are per hundred weight cwt rounded to the next hundred 200 pound minimum applies for every shipment received to the Advance Warehouse amp Show Site Special Handling rates shall be applied to the total standard charges but not limited to the following type of shipments and multiple scenarios may incur multiple special handling charges Shipments delivered by a moving van or shipments by 1 Moving Van Shipments any truck which because of the height of the truck bed cannot be unloaded at the docks Shipment packed in such a manner as to require special handling i e loose disp
5. above Billing Zip Company Check Please note show name on check Date check being mailed Make payable to Keystone Event Services Mail to 2764 Tyndrum Ave Henderson NV 89044 College Fair Plus Cashman Center Keystone Event Services Phone 702 326 9252 Fax 702 914 0909 Labels are provided below for advance warehouse and show site delivery We encourage you to make copies fill in your specific information and tape one on each piece of your freight Advance Warehouse Labels Shipper Information Shipper Information Delivery Information Delivery Information College Fair Plus College Fair Plus Keystone Haddington Keystone Haddington c o Keystone Event Services c o Keystone Event Services Exhibiting Company Exhibiting Company Booth Number eses s i itS Booth Number Must be delivered on or before October 19th Must be delivered on or before October 19th College Fair College Fair Plus Plus Show Site Labels Shipper Information Shipper Information Contact Contact Delivery Information Delivery Information College Fair Plus College Fair Plus Cashman Convention Center Cashman Convention Center c o Keystone Event Services c o Keystone Event Services 850 N Las Vegas Blvd North 850 N Las Vegas Blvd North Las Vegas NV 89101 Las Vegas NV 89101 Exhibiting Company Exhibiting Company Booth Numb ooth Number Booth Number To be delivered ON October 20th 8AM 4PM ONLY To be delivered
6. 5 00 Discount 85 00 Standard Caf Table 30 x 42 high 75 00 Discount 125 00 Standard Caf Table 30 x 30 high 45 80 Discount 82 92 Standard Literature Stand 68 00 Discount 119 00 Standard Refrigerator small 57 00 Discount 155 00 Standard 8 Masking per 10 38 00 Discount 82 00 Standard Table Riser 35 Discount 70 00 Standard 10 x10 Carpet_ 125 00 Discount 175 00 Standard 10 x 20 Carpet__ 250 00 Discount 350 00 Standard 1 2 padding per 10x10 section 75 00 Discount 105 00 Standard Visqueen per 10x10 section 50 00 Discount 80 00 Standard Carpet Color _blIk___red__ siblue___grray Please call 702 326 9252 for special requests or items you do not find on this form 1 Total All Items Ordered 2 Add applicable sales tax 8 Total Fax Form to 702 914 0909 or scan amp e mail to scott keystoneeventservices com College Fair Plus Keystone Event Services Cashman Center Phone 702 326 9252 Las Vegas Nevada FLORAL Fresh Floral Arrangements Small Floral Arrangement 40 00 Discount 90 60 Standard Medium Floral Arrangement 62 00 Discount 106 00 Standard Large Floral Arrangement 82 00 Discount 132 00 Standard Live Green Plants 2 foot green plant 42 Discount 62 Standard 3 foot green plant 48 Discount 84 Standard 4 foot green plant 58 Discount 95 Standard 5 foot green plant 68 Discount 116 Standard 6 foot green plant 78 Discount
7. avoid late charges peroper19 Advance Warehouse Cut Gif Freight will be accepted until October 19 October 20 Show Site Deliveries Show site deliveries accepted between 8am 4 pm FAX ALL FORMS to 702 914 0909 or SCAN amp SEND to scott keystoneeventservices com PAYMENT FORM Exhibitor Booth Number Contact Name Address City State Zip Phone Number Email Paid invoices are emailed 3 5 days after show closing Show Site Contact if Different Than Above Cell Phone We will gladly refund 100 orders canceled before October 1st Orders canceled on October 2nd through October 16th will be subject to a 50 charge Refunds of items ordered cannot be issued at show site Services Orders Material Handling Estimate Furnishings Carpet amp Accessories Cart Service Installation amp Dismantle Labor Cleaning amp Porter and or Floral Inbound or Outbound Freight Shipping Call Scott for an estimate 702 326 9252 Total Orders Credit Card Authorization For your convenience we will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of weight adjustments or show site orders placed by your representative Please circle appropriate credit card Please provide credit card number MasterCard Visa American Express Number Expiration Date Security Code Cardholder s Signature Name Printed Address if different than
8. d its subcontractors shall not be responsible for ordinary wear and tear in handling of equipment nor for loss or damage due to fire theft windstorm water vandalism acts of God mysterious disappearance or other causes beyond their control Claims for loss or damage must be submitted to Keystone Event Services by the close of the show No suit or action shall be brought against Keystone Event Services or its subcontractors more than one year after the cause of action The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its materials that Keystone Event Services and its subcontractors will provide these services as Exhibitor s agent and not as the shipper If any employee of Keystone Event Services or its subcontractors shall sign a delivery receipt bill of lading or other document we agree that Keystone Event Services or its subcontractor will do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof The Exhibitor agrees in the event of a dispute with Keystone Event Services or its subcontractors relative to any loss or damage to any of our materials or equipment that the Exhibitor will not withhold payment in any amount due to Keystone Event Services for material handling services or any other services provided by Keystone Event Services or its subcontractors as an offset against the amount of the alleged loss or damage Instead the Exhibitor agrees to pay Keystone Event S
9. damage to you or your property must be left in its undisturbed condition and immediately reported to a Keystone Event Services representative for documentation Claims for discovered and reported loss injury or damage must be submitted to Keystone Event Services by the close of the show No suite or action shall be brought against Keystone Event Services or its subcontractors more than one year after the incident giving rise to the cause of action The placing of an order for the services of tradesmen and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of the terms and conditions set form in Sections 1 through 4 above Keystone Event Services and its subcontractors are not insurers of you or your property and will not assume responsibility for loss injury or damage where the direct cause of the loss injury or damage is unknown or undeterminable Be Sure Your Liability Insurance is in Effect at Show Site College Fair Keystone Event Services Cashman Center Phone 702 326 9252 Las Vegas Nevada Fax 702 914 0909 Dismantle Instructions Exhibitors will receive additional instructions before the start of the last day of show hours however we highly recommend reading these instructions carefully in order to help you plan in advance and know what to expect and how to proceed for a smooth and quick tear down All accounts must be settled before the end of the show
10. e incurred during the handling of equipment requiring special devices to properly load place or reload unless advance notice has been given to Keystone Event Services in time to obtain the proper equipment It is understood that Keystone Event Services and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by Keystone Event Services hereunder are based on the scope of the liability as herein set for and are unrelated to the value of the Exhibitors property It is further understood and agreed that Keystone Event Services and its subcontractors do not provide for full liability should loss or damage occur It is agreed that if Keystone Event Services or its subcontractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or non performance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by Keystone Event Services its subcontractors or their employees Keystone Event Services an
11. eements and practices The EAC must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems 9 The exposition floor aisles loading docks service and storage areas will be under the control of the official service contractor Keystone Event Services The exhibitor appointed contractor must coordinate all of its activities with Keystone Event Services 10 For services such as electrical plumbing telephone cleaning and drayage no contractor other than the official service contractor will be approved This regulation is necessary because of licensing insurance and work done on equipment and facilities owned by parties other than the exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space Use of an EAC Notification Be sure to read the Official Service amp Exhibitor Appointed EAC Contractors Guidelines Exhibitors who plan to have an EAC unpack install assemble dismantle and pack displays equipment or materials must provide this form to Keystone Event Services no later than 3 days before the start of move in and see that their EAC adheres to the guidelines outlined on the previous page Notification of EAC To be received no later than 3 days in advance Name of Service Firm Exhibiting Company Address Telephone Fax Contact Email Show Site Contact if different than above B
12. een the completion of packing and the actual pick up of materials from the booth for loading onto a carrier With the knowledge that during such times the shipment s will be left in the booth unattended it is recommended that a representative from the exhibiting company stay with the shipment until it is picked up Therefore it is agreed that Keystone Event Services and its subcontractors are not responsible for the loss or disappearance of Exhibitor s materials after the same have been delivered to Exhibitor s booth nor are Keystone Event Services and its contractors responsible for Exhibitor s materials before they are picked up from the Exhibitor s booth for loading after the show Consequently all bills of lading covering outgoing shipment s submitted to Keystone Event Services or its subcontractors by Exhibitor will be checked at the time of pick up from the booth and corrected where discrepancies exist Keystone Event Services and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind Keystone Event Services and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to Exhibitor s materials which may make it impossible or impractical to exhibit same Keystone Event Services and its subcontractors shall not be held liable for any damag
13. ervices prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against Keystone Event Services or its subcontractors shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits In order to expedite removal of materials from the show site Keystone Event Services shall have the authority to change designated carriers if such carriers do not pick up on time Where the Exhibitor makes no disposition materials will be taken to a warehouse to await Exhibitor s shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse Keystone Event Services assumes no liability as a result of such re routing or handling Keystone Event Services and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines Such shipments will be delivered to booth without guarantee of piece count or condition The consignment or delivery of a shipment to Keystone Event Services or its subcontractors by an Exhibitor or by any shipper on behalf of the Exhibitor shall be construed as an acceptance by such Exhibitor and or other shipper of the terms and conditions set forth in Sections 1 through 13 above Keystone Event Services and its subcontractors are not insurers of you or your property and wil
14. ficate of insurance with a minimum of 1 000 000 liability coverage including property damage and Workers Compensation naming Keystone Services as additionally insured to show management and Keystone Event Services at least 10 days before the show opening 3 Exhibitor agrees that he is ultimately responsible for all services in connection with his exhibit including freight drayage rentals and labor 4 The EAC must have all business licenses permit and Workers Compensation insurance required by the state and city governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance 5 The EAC will provide Keystone Event Services the number of on site employees at the time of check in and see that they have and wear at all times necessary identification badges as determined by Show Management 6 The EAC shall be prepared to show evidence that it has valid authorization from the exhibitor for services The EAC may not solicit business on the exhibit floor 7 The EAC must confine its operations to the exhibit area of its clients No service desk storage areas or other work facilities will be located anywhere in the building The show aisles and public spaces are not a part of the exhibitor s booth space 8 The EAC shall provide if requested evidence to Keystone Event Services that it possesses applicable and current labor contracts and must comply with all labor agr
15. l exhibitors Actual shipping rates are determined based on zip codes of the pickup and drop off points as well as the weight of the shipment The actual rates can be confirmed at the time of the request order is made Discounts for pre booked shipments available to all exhibitors We can arrange all shipping for you inbound amp outbound Call 702 326 9252 for an estimate College Fair Plus Keystone Event Services Cashman Center Phone 702 326 9252 Las Vegas Nevada Exhibitor Appointed Contractors EAC Guidelines Official Services Contracted are appointed to insure the orderly and efficient installation and removal of the overall exposition to assure the distribution of labor to all exhibitors according to need to provide sufficient labor to satisfy the requirements of the exhibitors to see that proper type and limits of insurance are in force and to avoid any conflict with local union and or exhibit hall regulations and requirements Exhibitors may employ the service of independent contractors to install and dismantle their display providing the exhibitor and the installation and dismantling contractor comply with the following requirements 1 Exhibitor must notify in writing to Keystone Event Services the intention to utilize an independent contractor EAC no later than 5 days prior to the first move in day furnishing the name address and telephone number of the firm 2 Exhibitor shall provide evidence that the EAC has a proper certi
16. l not assume responsibility for loss injury or damage where the direct cause of the loss injury or damage is unknown or indeterminable Be sure your materials are insured College Fair Plus Keystone Event Services Cashman Center Las Vegas NV 89118 Las Vegas Nevada Phone 702 326 9252 MATERIAL HANDLING ORDER FORM For complete information on rates for this show refer to the sheet in this service manual titled Material Handling If you would like assistance calculating your material handling estimate please contact us at 702 326 9252 Rates for this show are on actual weights for every hundred pounds cwt or hundred weight rounded up A 200 pound minimum applies to all shipments whether received at the Advance Warehouse or Show Site Example 452 Ib shipment is rounded up to 500 Ibs 500 Ibs is 5 cwt 5 x rate total material handling rate SCA oN ATO AE AE A OIT H 50 00 cwt Slao ELEA come ale Mell FM 50 00 cwt 1 Calculate your CWT hundred weight Estimated Weight of Shipment Pounds Pounds Divided by 100 Your CWT no less than 2 2 Calculate Your Estimated Sub Total Your CWT x 60 for Advance Warehouse Delivery Sub Total Your CWT x 60 for Show Site Delivery Sub Total 3 Add On Required or Applicable Special Charges 4 Add Your Sub Total Charges with your Special Charges for your Estimated Total Material Handling Estimated Total Fax Form to 702 914 0909 or scan amp e mail to scot
17. lay parts uncrated equipment etc regardless of the kind of carrier or vehicle used including small package shipments Description of the shipment is such that the type of 3 Undetermined materials or equipment cannot be determined i e 1 lot 20 assorted pieces etc Materials must be moved by hand to the booth due to facility situations beyond Keystone Event Services control height width limits in hallways no or small elevators rooms where forklifts cannot be used etc 2 Loose Freight A Delivered by Hand or Oversized Late or Off Target Freight 25 Surcharge Keystone Event Services Phone 702 326 9252 Fax 702 914 0909 College Fair Plus Cashman Center Las Vegas Nevada Material Handling Limits of Liability Keystone Event Services and its subcontractors shall not be responsible for damage to uncrated materials materials improperly packed glass breakage or concealed damage Labor is scheduled and based on the Material Handling Order Form included in this kit to accommodate the movement of freight expeditiously to your booth and out and is non refundable if freight is not received for any reason Relative to inbound shipments there may be a lapse of time between the delivery of shipment s to the booth by Keystone Event Services or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there will be a lapse of time betw
18. ll be assumed by Keystone Event Services as a result of such rerouting or handling To assist you in setting up your outgoing shipments Keystone Event Service representatives will be on site for your shipping convenience If you have not pre booked your outbound shipping before the show with our house carrier you welcome to do so with our representative on site at the Service Center Shipping is done at class 125 exhibition tariff common carrier rates which is standard for shipping trade show material Carriers that do not check in by 10 00 PM freight for those exhibitors consigned to that carrier will be forced to the house carrier For liability reasons and ensuring exhibitors freight is loaded properly freight is ONLY tendered to carriers able to request your shipment by your booth number if applicable and exhibiting name Please be sure to instruct your carrier to do so Thank you for reading the exhibitor kit Should there be any services or items not found within this manual that we may provide for you please do not hesitate to let us know We look forward helping you any way needed and wish you great success at the show scotit keystoneeventservices com 702 326 9252
19. nd photos if possible for this service Exhibitor Supervised Labor Supervisor must check in at the Keystone Event Service Center to pick up labor Upon completion of work supervisor must return to Keystone Event Service Center to release labor Start time guaranteed only where labor is requested for the start of the working day 8 00 am unless the official set time begins later in the day Please provide supervisor s name and cell number CART LOAD SERVICE KEYSTONE Event Services is pleased to offer affordable Cartage Service for the WSI Expo KES workers will be positioned to assist in unloading vehicles to expedite show move in amp out Items unloaded will be set in the exhibitor s booth while the exhibitors park their cars Cost is a flat 35 per cart load Workers will be stationed in a designated porter turnout area in second floor parking area or dock area waiting with push carts to expedite the move in process Exhibitors have the option of pre ordering porter service and scheduling a specific move in time Round trip porter service available for 60 for both in amp out Cart Service must be ordered in advance Exhibitors that do not order cart service and arrive with loaded POV s will be subject to show site material handling rates terms amp conditions am pm Will call to confirm INBOUND amp OUTBOUND SHIPPING Keystone Event Services is capable of providing air ground expedited and ground class 125 shipping to al
20. ooth Number Cell Phone Keystone Event Services reserves the right to refuse any Non Official Service Contractor EAC access to the show floor if any of the above conditions are not met If there is a problem providing the necessary information within the deadlines Keystone Event Services must be contacted in advance of the deadline Keystone Event Services has the right to remove workers from the exhibit floor if it deems the workers to be a detriment to the overall working environment Limits of Liability amp Responsibility Keystone Event Services and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind Keystone Event Services and its subcontractors shall not be responsible for loss injury or damage caused by tradesmen or equipment furnished by Keystone Event Services or its subcontractors except when such tradesmen are working or operating equipment under the direct supervision of a supervisor designed by Keystone Event Services or its subcontractors Keystone Event Services and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit the exhibitor s materials Upon discovery all apparent loss injury or
21. t keystoneeventservices com Exhibitor Booth College Fair Plus Keystone Event Services Cashman Center Las Vegas NV 89118 Las Vegas Nevada Phone 702 326 9252 FURNITURE amp ACCESSORIES Item Quantity Cost Side Chair 24 00 Discount 64 00 Standard Arm Chair 31 50 Discount 81 70 Standard Counter Stool 52 10 Discount 99 10 Stan High and inel Vinyl Toppin Kirt Blue Red White Green Black 4 Table 59 70 Discount 115 80 Standard 6 6 Table 69 00 Discount 125 00 Standard 8 8 Table 79 80 Discount 139 70 Standard Optional 4th Side Draped 10 00 Discount 32 00 Standard Undraped Table w vinyl top 4ft 6ft 8ft 10 00 less than listed price above Counters Tables are 42 High and Include Vinyl topping amp Skirt__ Blue Red White Green Black 4 Counter 79 90 Discount 126 00 Standard 6 Counter 89 40 Discount 135 90 Standard 8 Counter 99 60 Discount 145 10 Standard Optional 4th Side Draped 12 00 Discount 34 00 Standard Undraped Table w vinyl top 4ft 6ft 8ft 10 00 less than listed price above Bag Rack or Garment Rack 45 00 Discount 98 00 Standard Wastebasket 6 00 Discount 22 00 Standard Tripod Easel 25 00 Discount 45 00 Standard Plasma Screen Television 36 or 42 375 450 Discount 550 650 standard Rope amp Stanchion Sets 99 00 Discount 145 00 Standard 4 x 8 Poster Board 230 00 Discount 260 00 Standard Raffle Drum 3
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