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Exhibit Service Kit

1. PrePaid Collect for non GES Logistics Shipments only Address L Bill To City State Zip Second Consignee Address GES Storage City State Zip Method L GES Logistics Common Carrier AirFreight Vanline Other Carrier if known Contact Phone Exhibitor completed GES Outbound Material Handling Form attached Yes Exhibitor will pack all product prepare shipping labels and complete GES Outbound Material Handling Form attached Emergency Contact Information Showsite Contact Yes No Name Tit Telephone Cell Phone Other Means of Contacting This Person Contact s Hotel Arrival Departure Purchasing Authorization O Yes O No ee pia g orde a z eptedq P z PO This Form must be returned to GES for A A A A E your orders to be processed orized Signature Please Sig x AUTHORIZED NAME PLEASE PRINT DATE Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat Order Directly Online https ordering ges com Show Info 042001904 042001904 55 033012 GES e In Booth Forklift and Labor Order Form RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment
2. Number of Workers Required for Setup Forklift Ordered Hrs Time Number of Graphics Layout Provided Yes No Number of Light Boxes Number of Lights Did You Order Electrical Outlets Yes No Electrical Labor Boothwork _ Yes No Approximate Time for Setup Special Equipment Required Description Description O Yes No Electrical Under Carpet Electrical Drawings Attached C Sent to the Official Electrical Contractor With the Exhibit Booth Cleaning Yes C No Other Items Furniture Yes C No A V Equipment Yes C No Telephone Internet Yes C No Tear down Information for GES Dismantle Tear down Drawings Instructions Attached Tear down Drawings With Exhibit Case Crate Number Number of Workers Required for Tear down Forklift Ordered Hrs Time Number of Graphics Layout Provided Yes No Number of Light Boxes Number of Lights utbound Freight Information Outbound Freight Charges Rental Carpet Color Own Carpet Color L_ Padding Approximate Time for Tear down Special Equipment Required Description Description Consigned To
3. I i I I ee ee A O t a ee Ge ee ee a STS A CO Ne A rp a ee E RE Service Access Power Distribution Box Information Adjacent booth or aisle Air Drain Phone Power Outlet Water Internet The Austin Convention Center has utility service access located in the floor 30 apart These show up on the floor plan as small squares Contact your Show Manager to obtain a show floor plan A power distribution box spreads electrical power to the booths It is approximately 24 x 18 x 6 with a 5 long 2 thick cable plugged into the service hatch We plug twist lock extension cords in to the distribution boxes and run cords to your booth If its location is inconvenient we can usually reposition the box or cover it We can also remove it provided no other exhibitors are powered by it but this restricts the amount of power we can deliver and may require sharing of electrical circuits In addition we will assess an additional charge for labor if you elect to have it replaced Please call prior to your event if you have any questions Detail Service access approx 4 square Cable approx 5 Neco arto DISTRIBUTION Art for illustration purposes Not to scale Power Cable can be routed from any side of phone or power hatches except through water access hatch TWIST LOCK PLUGS For SIX 120v Circuits 2 30 Amp 208v 1Phase Circuits 1 50 Amp 208v 3Phase Cir
4. L Black mm Blue L Blue Jay gt Burgundy Emerald Green Gray Pepper gt Red Company Name Booth Number Please fax this form back to Steve Dunne at 702 740 3857 Form Deadline Date May 11 2012 Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 19 031412 General Information Global 4 Experience Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 We have designed this form to help you better understand the role of the Official Service Provider the services we offer and to provide tips to maximize your cost savings What is an Official Service Provider GES has been selected as the Official Service Provider by the show organizer to design and produce your show Because of the many areas that GES is involved in at the show we are familiar with the key individuals managing your event If at any time during the planning process you are unsure where to turn just ask us we re at your service Many Exhibitors are not aware of the depth and breadth of products and services offered by GES Because we have insight into and control of the
5. GES Furniture Packages offer significant savings Price List DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE 400011 Furniture Package 1 230 00 345 69 400012 Furniture Package 2 506 74 760 14 Includes 10 Off 2 Plastic Contour Chairs 1 6 Skirted Table 24 X30 1 Includes 10 Off 4 Contemporary Arm Chairs 1 Starbase Table Wastebasket 40 X30 1 Wastebasket Orders placed at show site are subject to availability and will incurr a 20 Late Order Charge Cancellation Policy Furniture Package items cancelled will be charged 50 of original price after move in begins and 100 of original price after installation Prices include delivery installation rental and removal Please Indicate Choice Place Order Here Table Skirt Color Item 400011 ONLY bata ITEM DESCRIPTION PRICE QUANTITY TOTAL PRICE Gray will be provided if no color is indicated below 7 Beige Black Blue 400011 Furniture Package 1 L Burgundy L Forest Green Ll Gold 400012 Furniture Package 2 Gray Purple Red Teal White A Total All Items Ordered e E Surcharge Assessment 3 Pe TEID R A B C D Rental Tax 8 25 SREP ED E Payment Enclosed CAD SEG agree pia q orde a ave a epted P e PO C e S O O e O a A O ed E e Please o XxX AUTHORIZED NAME PLEASE PR
6. STOP THINK SAFETY Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 22 102611 Global 4 Experience Specialists Show Site Work Rules All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Union Information To assist you in planning your participation in your Austin area show we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling To help you understand the jurisdiction that the various unions have in the State of Texas we ask that you read the following information IATSE Local 205 Teamsters Local 657 Teamster Labor Global Experience Specialists Inc GES will provide members from the Teamsters union as needed who have jurisdiction for all material handling within the boundaries of the convention facility They unload all trucks or vehicles deliver the material to your booth and remove and reload materials at the close of the show Exhibitors may hand carry what one person can carry in one trip provided they do not use any material handling equipment such as forklifts flatbeds dollies e
7. VI No Liability for Loss or Damage to Goods a Condition of Goods GES shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage GES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods All Goods shall be able to withstand handling by heavy equipment including but not limited to forklifts cranes or dollies It is the Customer s responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor b Receipt of Goods GES shall not be liable for Goods received without receipts freight bills or specified piece count on receipts or freight bills or for bulk shipments i e UPS air freight or van lines Such Goods shall be delivered to booth without the guarantee of piece count or condition c Force Majeure GES shall not be liable for loss or damage that results from Acts of God weather conditions act or default of Customer shipper or the owner of the Goods inherent nature of the Goods public enemy public authority labor disputes and acts of terrorism or war d Cold Storage Goods requiring cold storage are stored at Customer s own risk GES assumes no liability or responsibility for Cold Storage e Accessible Storage GES assumes no liability for loss or damage to Goods while in Accessible Storage Storage charges are for the use of space and are not a form of
8. Booth Rm Booth size Delivery Date Delievery Time 8AM 10AM 10AM 12PM select one 1PM 3PM 3PM 5PM On site Contact On site Phone NOTE Your request will be processed and a CONFIRMATION will be returned within two 2 business days Questions concerns or for additional requirements or information feel free to contact PRG TOLL FREE at 888 844 4225 or email at tradeshows prg com We look forward to serving you your staff and company at the event Visit us online at www prg com 81 The 38th IEEE Photovoltaic Specialists Conference Conference Dates June 3 8 2012 Expo Dates June 4 7 2012 Austin Convention Center Austin TX Security Tips Security should be a prime concern of the exhibitor from the time the exhibit is prepared for shipment to the show until the moment the exhibit is dismantled and shipped out It is the responsibility of each exhibiting company to provide adequate insurance coverage The IEEE Palisades Convention Management PCM Global Experience Specialists GES the Austin Convention Center and their employees or agents will not be responsible or liable for any damages to your equipment or any theft of your equipment however it occurs In addition to adequate insurance coverage here are some recommended security precautions e Ship with a qualified carrier or freight forwarder Be sure to furnish your shipping company with a complete and accurate bill of lading Do not indicate the conten
9. Low Resolution High Resolution 72dpi jpeg 88 Kb 300dpi joeg3 s2m gt PDF These are print files only and can not be altered to fit different sizes artwork must be set up at the correct proportion and at print ready quality iy Make sure images are saved at high resolution 300dpi See Visual E w Color Set Up Fonts If your artwork is using PANTONE Colors please supply a Pantone Turn all fonts into outlines or convert to paths before sending color reference Some colors are more likely to be achieved but due to the files If you are using a program where this is not an printer limitations Pantone colors are matched to the best possible option YOU MUST INCLUDE ALL FONTS with your files A interpretation for the specific output device Hard copies such as m C brochures or print outs can be used as a reference for color matching FTP File Transfer Protocol Information You can upload your file s after sending in your order using the information below HOST USER NAME PASSWORD SouthEast Region Shows ftp csftp ges com SouthEast gesseftp k7md 2dx Please make sure your file s are labeled with the exhibiting company s name and the show name e g EGGWHITES_ COOKING SHOW zip Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 52 033012 GES 2
10. All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Safety is very important for everyone working in the exhibit hall Global Experience Specialists Inc GES values safety throughout our organization and demonstrates it in the work we perform By following the safety guidelines below you will be doing your part in creating a safe work environment Safety Guidelines Only authorized personnel and employees allowed all others are prohibited This is an active work zone All exhibitors and attendees enter at their own risk Do not enter the dock yard areas e Stay clear of heavy machinery Never stand on furniture Wear closed toe shoes Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping e Check electrical cords for damage Protect valuables at show site Report any fires immediately If you notice anything unsafe please contact a GES employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment
11. Van Lines etc 1 Must call 24 hours before delivery to make an appointment This will insure efficient unloading of specialized shipments and greatly reduce waiting times for the carrier 2 Appointments for unloading will be scheduled between the hours of 8 00 AM 3 00 PM The availability of time slots will be determined by GES Receiving Personnel All carriers must check in by 1 00 PM or Over Time billing rates apply 3 Driver must have proper legible bill of lading stating Show Name Exhibitor and Booth Number GES must have copy of the bill of lading 4 Drivers must have 2 copies of their bill of lading GES must also be provided with one copy of their bill of lading 5 Bill of lading must include piece count 6 Drivers must have 2 certified scale tickets a light and heavy ticket for each shipment 7 If your Point to Point ground carrier fails to schedule a delivery appointment or does not show up at their appointed time there will be a significant delay in the unloading process and the carrier may be required to return for the next day s schedule Please contact GES Freight Receiving at 512 997 9140 Ext 110 8 30 AM 4 00 PM to make an appointment 24 hours prior to scheduled delivery time Make sure you notify your Point to Point ground carrier that an appointment is required 24 hours in advance of delivery Thank you for your assistance in helping to maintain the efficiency of our busy warehousing operat
12. shape or form will not be acceptable No transfer of badges is allowed Individuals who do not have badges will not be admitted into the exhibit area Badges are not to be defaced by inserting business cards False certification of any individual as an exhibitor s representative misuse of exhibitor s badges or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be a cause for expelling the exhibitor s representatives from the exhibition hall or removing exhibitor s exhibit from the floor or both without PVSC being obligated to provide exhibitor a refund Exhibitor shall use reasonable efforts to cause each person employed by exhibitor in connection with the exhibit to at all times maintain a neat clean appearance and behave in a polite and professional manner 18 REGISTRATION OF ATTENDEES PVSC Show Management shall have sole control over admission policies at all times All persons visiting the convention session rooms and the exhibit area as well as exhibitor personnel shall be required to register and wear an appropriate badge while in attendance 19 DIRECT SALES Cash and carry sales are allowed within the exhibit areas 20 SPECIAL VISUAL AND SOUND EFFECTS Audio visual and other sound effects will be permitted only where and when they do not interfere with the activities of neighboring exhibitors Demonstration of operational equipment also may not create objectionable n
13. 3016 Counter 6 Skirted 3 Sides 24 x 42 High 173 00 260 00 Order Charge 3018 Counter 8 Skirted 3 Sides 24 x 42 High 194 00 291 00 3017 Counter Skirt 4th Side 40 50 60 75 Risers 300191 Riser 4 Single Tier 48 x8 x8 High 30 25 45 50 300192 Riser 6 Single Tier 72 x8 x8 High 42 75 64 25 Custom Booth Drape 3001 Drape 3 High Per Foot 4 Minimum 12 50 18 75 3002 Drape 8 High Per Foot 4 Minimum 15 05 22 60 Display Furniture 300074 Display Case 4 Full View 426 00 639 00 300082 Display Case 6 Full View 452 00 678 00 300083 Display Case 6 Half View 452 00 678 00 300084 Display Case 6 Quarter View 452 00 678 00 Accessories 300124 Aisle Stanchion Chain Plastic Per Foot 3 84 5 75 300123 Aisle Stanchion without Chain 36 50 54 75 300103 Aluminum Easel 49 25 74 00 Please Indicate Choice Place Order Here Drape Skirt Color 3004 3006 3008 3007 3014 3016 3018 3017 3002 ONLY Gray will be provided if no color is indicated below ITEM DESCRIPTION PRICE QUANTITY TOTAL PRICE Beige Black Blue Burgundy Forest Green Gold Gray Purple Red Teal White Total All Items Ordered 4th Side Table Skirt 3007 ONLY Petroleum Surcharge Assessment 3 6 Table L 8 Table 4th Side Counter Skirt 3017 ONLY Rental Tax 8 25 Comb ee ee 6 Counter _ _ 8 Counter
14. 305072 Chair Barcelona Black 30 L 31 D 35 H 684 00 1 030 00 305005 Barstool Ohio Red 18 Round 31 H Adj 200 00 300 00 305073 Chair Barcelona White 30 L 30 D 31 H 747 00 1 120 00 305009 Barstool Oslo Blue 17 L 20 D 30 H 254 00 381 00 305181 Chair Blue Suede 39 L 34 D 33 H 447 00 671 00 305008 Barstool Oslo White 17 L 20 D 30 H 254 00 381 00 305074 Chair Cappuccino 29 L 29 D 34 H 326 00 489 00 Tables Cafe 905180 Chali Globus AGR AGD 28 n 2 319 00 473 00 305462 Table Cafe Blue Black 30 Round 29 H 195 00 293 00 305178 Chair Lisbon Black Leather 40 L 36 D 34 H 469 00 704 00 2 f i i 305154 Table Cafe Blue Chrome 30 Round 29 H 260 00 390 00 305080 Chair Marrakesh Light Beige 34 L 37 D 38 H 404 00 606 00 a i R E i 7 305164 able Cafe Graphite Black 30 Round 29 H 195 00 293 00 305127 Chair Memphis 27 25 L 31 75 D 27 5 H 396 00 594 00 ss ni p k 305167 able Cafe Graphite Black 36 Round 29 H 228 00 342 00 305179 Chair Newport Charcoal Leather 24 L 34 D 33 H 400 00 600 00 a i F x A 305156 able Cafe Graphite Chrome 30 Round 29 H 260 00 390 00 305070 Chair Tub Key West Black 31 L 31 D 31 H 330 00 495 00 _ i A n 305035 Comer Charcoal Leather 34 L 34 D 33 H 465 00 698 00 305159 able Cafe Graphite Chrome 36 Round 29 H 309 00 464 00 i d i 305166 Table Cafe Grey Black 36 Round 29 H 228 00 342 00 Sea
15. 5 1 2012 Exhibitor Information Company Name Booth No Address Contact Phone Number City State Zip Fax Number Contact s Contact Person email Address IMPORTANT ORDERING INFORMATION 1 Complete the exhibitor information above 2 Select only the products services you wish to order from the Austin Convention Center ACCD Event Security Services Divisions 3 Faxing your order Fax orders to 512 404 4123 e All faxed orders must be provided with credit card payment information and the card holder s signature for payment 4 Mailing your order e Mailing address Austin Convention Center Attn Security Services Division P O Box 1088 Austin TX 78767 e To prevent duplication of your order please do not mail and fax your order form 5 Payment method e Payment in full must accompany your order e Payment may be made by credit card money order cash or check e Checks or Money Orders Make payable to the Austin Convention Center e Credit Cards Be sure to provide complete customer information e All outstanding balances must be settled on site 6 Questions Please call 512 404 4000 and request the Security Services Division UNARMED BOOTH SECURITY 1 2012 IEEE PVSC Annual Meeting requests for unarmed security must be received by 5 1 2012 to receive the incentive rate of 23 00 hr with a four 4 hr minimum Requests received after 5 1 2012 will be billed a the base rate of 31 00 hr with a four 4 hr minimum Requests for unarmed secur
16. Graphics and Signage Order Form RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER DISCOUNT REGULAR i 3 7 ITEM DESCRIPTION PRICE price We offer complete graphics services from Design to Print 600505 Sign 10 x60 159 00 239 00 We can create custom graphics to fit any of your needs including 600506 Sign 11 x14 68 00 102 00 Pressure Sensitive Vinyl PSV Booth Wraps the same as vehicle wraps 609501 Sign 141x22 82 00 123 00 Vinyl or Mesh Banners for use in your booth 600508 Sign 14 x44 96 00 144 00 y CSIEE 600509 Sign 20 x60 267 00 401 00 Backlit graphics for lightboxes and display cases 600510 Sign 22 x28 114 00 171 00 e Custom fit contour cut 3D graphics for eye catching effects 600512 Sign 28 x44 224 00 336 00 Printing on specialized materials 600514 Sign 40 x60 449 00 674 00 aie 600515 Sign 48 x96 727 00 1 090 00 For a quotation please visit http vww ges co
17. Info 042001904 2012 Global Experience Specialists Inc GES 042001904 39 GES Global Transportation Plus Global Experience Specialists Get GES Global Transportation Plus and Save 10 On Material Handling GES Logistics provides an integrated network of carriers that service transportation solutions to over 80 countries by land air and sea Documentation services include ATA Carnet and temporary import bonds for the most comprehensive worldwide support available GES Global Transportation Plus delivers these unique benefits e Save 10 on material handling when using GES Logistics round trip shipping e Consolidated invoicing for material handling and shipping charges e Managed transportation to and from the show floor e On site customer support Note All international transportation services are subject to the terms conditions limits of liability and instructions as set forth by the carrier To request a quote call 702 515 5970 or contact us at logisticsquote ges com international ges com 800 475 2098 Exhibitions Events Experiences 2012 Global Experience Specialists Inc GES 40 lt ZSGES Encene GES Logistics International Shipping Quote Form ce RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for int
18. Insurance required by the State and City governments and the convention facility management prior to commencing work A certificate of insurance complying with all requirements in paragraph 2 above must be submitted to GES at least 10 days prior to the first date of move in Will be responsible for all reasonable costs related to its operation including but not limited to overtime pay for stewards and restoration of exhibit space to its initial condition Must furnish Show Management and Global Experience Specialists Inc GES with the names of all on site employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management Shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services The Exhibitor Appointed Contractor may not solicit business on the exhibit floor Must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the building The show aisles and public space are not a part of the Exhibitor s booth space and must be kept clear Exhibitors may be charged for costs related to movement of its property if the Exhibitor Appointed Contractor does not contain its operations within the confines of the booth Shall provide if requested evidence to Global Experience Specialists Inc GES that it possesses applicable
19. Lit Candles or lanterns for demonstration purposes i Compressed gas cylinder if approved must be firmly secured in an upright position j Any cooking or heat producing device 8 The storage if combustible shipping containers must be confined to the areas approved by the Fire Marshal 9 The use of open flames burning or smoke emitting materials as part of an act display or show is prohibited unless prior written approval is received 10 Combustible waste is to be collected as it accumulates and be stored in non combustible covered containers which are emptied at least once a day 11 Electrical equipment must be installed operated and maintained in a manner which does not create a hazard to life or property Austin Fire Department 517 S Pleasant Valley Road Austin TX 78741 1902 512 448 2455 Order Directly Online https ordering ges com Show Info 042001904 042001904 25 043010 ZEGES Everne Operation of All Mechanical Lifts KEN All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 ATTENTION ALL EXHIBITORS The operation or use of all motorized lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their appointed contractors The operation or use of motorized
20. Payment Method Payment in full MUST accompany order Payment may be made by check money order or credit card DO NOT SEND CASH Make check or money order payable to Austin Convention Center C check 7 amex FJ prscover mastercarp gt visa _ DINERS ctus _ BANK TRANSFER For wire transfers please contact Toni Fulton at 512 404 4229 Credit Card Number Expiration Please reference Name of Event and Booth Number on all Bank Transfers so we may properly credit your account Note Customers are responsible for all bank processing fees Cardholder Signature For your convenience we will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of show site orders placed by your representative Please provide an email address for electronic notification of invoice and credit card transactions Authorization Orders submitted without a signature will not be processed I have read and agree with all the terms as stated on the attached agreement Authorized Signature Date IMPORTANT ORDERING INFORMATION On line Ordering To place your order on line please visit our website http www austinconventioncenter com under Exhibitor Services Completing the Order Form Select any services you wish to order from our Current Price List Enter the product numbers descriptions quantities and prices in the Service Order section above Deposits The ACC
21. The following entities are responsible for ensuring all regulations are followed facility client exhibitors service contractors and the Austin Convention Center Department ACCD It is a requirement that ACCD reviews all event pre planning documents and floor plans and is the only entity that can submit these documents to the Austin Fire Department for final review and approval Remember the fire codes for Austin may be different from other cities and exhibitors will be respon sible for complying with the Uniform Fire code ACCD will take reasonable steps to ensure that you are allowed to display your products effectively as long as it does not create a fire or life safety hazard to you other exhibitors or people attending the exhibit 1 Floor plans for all shows are to be submitted to ACCD for review and approval ACCD will sub mit the floor plans and event pre planning documents to the Austin Fire Department s Fire Marshal for approval An approved copy will be provided to the event client A copy of the approved plans must be available on site 2 No display or exhibit shall be installed or operated as to interfere with access to or with the visibility of any required exit or exit sign nor shall any display block access to fire equipment 3 Any exhibit containing a roofed area of 100 square feet or more requires a fire extinguisher to be displayed at such exhibit 4 All exhibit booths must maintain clear and appropriate exits from th
22. Total All Items Ordered Petroleum Surcharge Assessment 3 A B C C x8 25 D A x3 B g Labor Tax 8 25 C D E Payment Enclosed AUTHORIZED NAME PLEASE PRINT Order Directly Online https ordering ges com Show Info 042001904 042001904 69 033012 Global 4 Experience Specialists Credit Card Authorization Check Payments Payment and Credit Card Charge Authorization Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Global Experience Specialists Inc GES Bank of America P O Box 96174 Chicago IL 60693 governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Form Deadline Date May 11 2012 MANDATORY FORM COMPANY NAME EMAIL ADDRESS BOOTH NUMBER STREET ADDRESS CITY STATE ZIP COUNTRY PHONE FAX PURCHASE ORDER NUMBER SHOWSITE CONTACT Payment Policy Payment for Services GES requires payment in full at the time services are ordered Further GES requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor material handling
23. based upon the status of move in work performed and or GES set up costs or expenses A minimum non refundable deposit of 25 00 will be applied towards the invoice unless there is a cancellation of your order Additionally GES retains the right to implement assess a fuel or energy surcharge on all services as necessary based upon market conditions Bank wire transfer payment information SHOWSITE CONTACT EMERGENCY PHONE NUMBER Beneficiary Global Experience Specialists c o Bank of America Account 7188 1 01819 901 Main Street TX1 492 07 14 ABA Routing 0260 0959 3 Dallas TX 75202 3714 USA SWIFT Address BOFAUS3N Telephone 888 715 1000 ext 50118 CHIPS Address 0959 If requested following is the physical address for routing identifiers Bank of America Wire Transfer Customer Services 2000 Clayton Road Concord CA 94520 USA To properly credit your account send the following information to the GES address listed on the order forms e exhibiting company name show name show facility and booth number e date and amount of wire transfer e bank and country where transfer originated If you have any questions regarding our payment policy please call GES National Servicenter at 800 475 2098 or visit the GES Servicenter at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however
24. increments Please Indicate Service Place Order Here Date but before the first day of exhibitor move in Show Site Rate Rate applies to orders placed at show site Calculate Total Square Footage ITEM DESCRIPTION TOTAL SQFT X PRICE SQFT XNO OF DAYS TOTAL PRICE Width x Length Square Feet 500600 Vacuuming Duration 4 Would you like us to call you and give you a quote for hourly 500602 Vacuuming Per Day porter service ITEM DESCRIPTION TOTAL SQFT X PRICE SQFT TOTAL PRICE O Yes L No 7 g g aa 500601 Vacuuming Before Show Only Please list dates and times Vacuuming Per Day Periodic Porter Service is needed 501004 Shampooing Before Show Only 501002 Mop Wax Before Show Only ITEM DESCRIPTION PRICE X NO OF DAYS TOTAL PRICE Porter service TOTAL OF TOTAL OF LABOR i i 2 DESCRIPTION HOURS X WORKERS X RATE TOTAL PRICE To avoid any misunderstanding regarding these services please 3 i 3 Porter Service Labor bring any discrepancies to our attention at the GES Servicenter GES will be unable to adjust invoices after the close of the show agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Authorized Signature Please Sign Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat PE sevice E
25. or any applicable fuel or energy surcharge Discount Prices To qualify for discount pricing orders must be received with payment on or before the discount price deadline s Method of Payment Global Experience Specialists accepts MasterCard Visa American Express check and bank wire transfer Purchase orders are not considered payment All payments must be made in U S funds drawn on a U S Bank Exhibitors will be charged a 50 00 fee for returned NSF checks Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf Global Experience Specialists reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Tax Exempt If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exemption Certificate for that state Please send the above information to the GES office for this show Taxes vary by location and will be added to your invoice if you do not submit your tax exempt certificate prior to the deadline Adjustments and Cancellations No adjustments to invoices will be made after the close of the show Please refer to the individual forms for labor etc for cancellation fees All orders cancelled by the Exhibitor or due to the cancellation of an event or their non participation may be subject to cancellation fees equal to 50 100 of the total order
26. registration forms sent to each exhibiting company 12 The Exhibitor Appointed Contractor shall indemnify and hold Show Management and Global Experience Specialists Inc GES harmless from and against any and all negligent acts or omissions of Exhibitor Appointed Contractor its agents employees and representatives For insurance and safety reasons the Official Service Provider designated in this service manual must be used for services such as Electrical Plumbing Booth Cleaning Decorator Labor Telephone Rigging Millwright Work Material Handling No exceptions will be made Tips to Exhibitor Appointed Contractors 1 Order services required from GES and the Exhibit Hall in advance Ordering labor or services onsite which contractors may not be prepared to provide immediately may delay the set up of your booth or force your set up into overtime 2 Take steps to protect your client s product in the booth by arranging for booth security and or cages 3 Please stay out of adjacent booths during set up Exhibitor Appointed Contractors must stay within the confines of the booth 4 Label empty cartons and crates for storage as soon as they are ready Holding back on empties only adds congestion to the aisles 5 Do not store empty cartons inside of empty crates Cartons are returned from storage first so Exhibitors may begin packing their product 6 Keep No Freight Aisles clear at all times If GES is required to rearran
27. 214 4800 OFFICIAL SERVICE PROVIDER Toll Free 888 844 4225 TO ORDER Order Online https orders prg com Online Order Code Prices listed are Company Booth Number for show duration QTY DESCRIPTION ADVANCED TOTAL RATE 42 Plasma Monitor DVD Player Floor Stand 1 092 50 Includes Monitor 16 9 1024x768 resolution Floor stand and DVD Player is consumer grade NTSC 42 Plasma Monitor Laptop Computer Floor Stand 1 322 50 Includes Monitor 16 9 1024x768 resolution Floor stand and Laptop Windows XP Office 2007 50 Plasma Monitor DVD Player Floor Stand 1 368 50 Includes Monitor 16 9 1280x768 resolution Floor stand and DVD Player is consumer grade NTSC i 50 Plasma Monitor Laptop Computer Floor Stand 1 598 50 Includes Monitor 16 9 1280x768 resolution Floor stand and Laptop Windows XP Office 2007 i TOUCHSCREENS VIDEO WALLS amp OTHER SIZED MONITORS ARE AVAILABLE CALL FOR A CUSTOM QUOTE NOTE Displays do NOT include floor stands Floor stands must be ordered separately See under Video 19 LCD Monitor 4 3 1280x1024 Resolution Computer input only 519550 What is your visual source Computer only 195 50 How will you mount this display Table top Wall Other 24 LCD Monitor 16 9 1900x1200 Resolution What is your visual source Computer DVD Other Specify 379 50 How will you mount this display Table top Wall Other 32 LCD Monitor 16 9 1365x76
28. 3 pc 100 L 100 D 47 H 2 720 00 4 080 00 305003 Table Bar Martini 50 L 50 D 47 H 1 020 00 1 530 00 Product Display 305002 Bookcase Graphite 36 L 13 D 71 H 305 00 458 00 Place Order Here ITEM DESCRIPTION PRICE X QTY TOTAL x 3 PSP SUBTOTAL X 8 25 TAX GRAND TOTAL Prices include delivery installation rental and removal Payment Enclosed Orders received after the discount deadline date are agree In placing ee hed ete P ent Po a subject to availability and or substitutions eleto liite of Contra Cancellation Policy Items cancelled will be charged A orized Sia 5 Diese Sic x 100 of original price after move in begins j Orders placed at show site are subject to availability and ra ana ERE IE will incur a 20 Late Order Charge Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 47 060111 Global 4 Experience Specialists Convenience Package Order Form RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Po
29. 600005 Exhibit System GEM 5 20 x20 Island Includes 600004 Exhibit System GEM 4 10 x20 Inline Includes Ci three digitally printed signs one 116 7 8 x 12 digitally printed signs one locking office one 57 13 16 x 12 digitally printed signs e four shelves one 2m counter one curved counter e six arm lights e two 1m counters e five shelves ten arm lights one standard 10 x 20 carpet one standard 20 x 20 carpet no padding no padding 10x10 Exhibits 6ft Table Display wy ty gt gt N z COMPANY NAME COMPANY NAME COMPANY NAME x 600001 Exhibit System GEM 1 6 Tabletop Display Includes one custom ID sign e three arm lights 600002 Exhibit System GEM 2 10 x10 600003 Exhibit System GEM 3 10 x10 Inline Includes Inline Includes one custom ID sign one custom ID sign e two arm lights three arm lights e two shelves e five shelves e one standard 10 x 10 carpet one 1m counter e no padding one standard 10 x 10 carpet CM no padding e two shelves e one 6 skirted table no carpet and padding Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may vary due to facility lighting printing limitations and dye lot differences 49 Standard Exhibits Accessories 600410 Exhibit Ad Board 600110 Exhibit Armlight 6
30. All hoists must be from a recognized manufacturer and must be in good working order Hoist maintenance records should be available for inspection by GES Shipping Instructions Please complete and return the Hanging Sign Truss Labor Order Form H 2 by May 11 2012 By sending us this information in advance you will help us assure your sign is properly assembled and installed All hanging signs should be received in advance at the GES Warehouse by May 30 2012 Please ship all hanging signs in a separate container with the special sign label provided after this form on H 1a Mark bill of lading Hanging Sign Prepay all shipments Collect shipments will not be accepted Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat Order Directly Online https ordering ges com Show Info 042001904 042001904 57 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed See form H 1a Hanging Sign Shipping Labels when shipping Hanging Signs H HANGING SIGN FROM ADVANCE SHIPMENT TO FULL EXHIBITING COMPANY NAME AT SHOW 38th IEEE Photovoltaic Specialists Conference NAME OF EXHIBITION 042001904 Booth Number C O GES Raceway Crossing Building 3 16310 Bratton Lane Suite 300 Austin TX 78728 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Tu
31. CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Discount Deadline Date May 11 2012 COMPANY NAME DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE Vacuuming Includes emptying your wastebasket nightly 500601 Before Show Open Only per sq ft 0 51 0 77 500600 Duration of Show per sq ft per day 0 38 0 57 500602 Per Day per sq ft per day 0 48 0 72 Shampooing 501004 Cleaning Carpet Shampoo Before Show Open 0 69 1 04 Mopping and Waxing 501002 Cleaning Damp Mop amp Wax 0 92 1 38 Porter service GES will empty wastebaskets amp wipe down counters at two hour intervals show hours only Vacuuming not included Calculate by your booth size 501010 Porter Service 0 500 sq ft Per Day 96 50 145 00 501010 Porter Service 501 1500 sq ft Per Day 124 00 187 00 501010 Porter Service 1501 3000 sq ft Per Day 337 00 505 00 501010 Porter Service 3001 sq ft amp Up Per Day 394 00 591 00 EMAIL ADDRESS BOOTH NUMBER To ensure your booth is show ready specify your requirements below Please c
32. Equipment For equipment not listed please contact us for a complete list of inventory Installation Delivery Pickup A representative from your company must be present at time of delivery to sign for the equipment Repeat deliveries are subject to an additional charge PRG is not authorized to pickup equipment prior to the show closing At the close of the show a representative from your company must remain with the equipment until it is picked up In union venues delivery pickup times may vary due to the availability of laborers Rental Rates The advance rate deadline is two weeks prior to the first show day Rental rates advance on site are for the entire length of the show If order is place after the Advanced Rate Deadline add an additional 20 to the equipment total Venue Charges if applicable Union labor carpenters electricians etc will be billed directly to the exhibitor Electrical services are not included in equipment pricing PAYMENT INFORMATION peor _ Credit Card LA 15 Card Numbers srr 16 Card Numbers VISA 16 Card Numbers Card Number Expiration Date PTET ILE TE ILIETILILTT OUL MONTH YEAR Cardholder s Name Cardholder s Address City COMPANY INFORMATION Company Name Address Phone Fax Contact Email TOLL FREE 888 844 4225 EMAIL TRADESHOWS PRG COM Cardholder s Signature State Zip Code DELIVERY INFORMATION Show Name Location
33. For a rate quote please call GES Logistics at 1 888 454 4437 Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment For a rate quote please call GES Logistics at 1 888 454 4437 Tracking Shipments Confirm your delivery date and time with your carrier and have all pertinent shipping information in the hands of your representative at show site You may also want to review the return of your Goods at the end of the show GES Logistics domestic shipments can be tracked online by going to www ges com everything logistics tracking Estimating Material Handling Charges Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred Minimum per Shipment may apply see enclosed Material Handling Order Form for details Please prepay all shipping charges GES cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets otherwise GES will invoice the entire load at the Uncrated rate Crated Material tha
34. Phase 60 AMP 263 00 350 00 P302 120 208 Volts 3 Phase 20 AMP 225 00 300 00 P303 120 208 Volts 3 Phase 30 AMP 263 00 350 00 P305 120 208 Volts 3 Phase 60 AMP 435 00 580 00 P310 120 208 Volts 3 Phase 100 AMP 675 00 900 00 P320 120 208 Volts 3 Phase 200 AMP 994 00 1 325 00 P340 120 208 Volts 3 Phase 400 AMP 2063 00 2 750 00 General Terms and Conditions e A standard electrical outlet is a single female plug Multi outlet fixtures are available for purchase See Supplemental Lighting and Equipment e Labor A Labor is charged for All electrical services of 30 amps or any 208V source Any four 4 services in one 1 booth Installation of utilities after booth display and or carpet has been installed Relocating moving installed services Installing services in location other than location most convenient to booth Re taping electrical cords Resetting breakers due to exhibitor equipment B Labor if required is charged in increments of one 1 hour with a one 1 hour minimum C Labor charges are NOT available at a discount e If special electrical plugs are required exhibitor is responsible for furnishing the associated wiring schematics and required connectors Exhibitor will be responsible for all labor charges involved in connecting and disconnecting wires Please contact the ACCD Exhibitor Services Division 512 404 4000 with any special wiring requirements Use of open clip sockets latex or lamp cord wire duplex or tr
35. Strip 6 Outlets Requires pick up at the Utility Service Desk Discount N A 25 00 L106 Adaptor 19 00 25 00 Product ID Product Description Discounted Price Standard Price A101 Compressed Air Per Connection 150 00 200 00 A501 Water and Drainage Per Connection 173 00 230 00 tal Lighting amp Electrical Equipment Terms and Conditions e Rental Equipment Deposit 1 A major credit card is required as a security deposit for rental of any supplemental lighting and electrical equipment The only equipment security deposit we accept is a major credit card 2 The credit card information section under Payment Method section on the order form must be completed 3 Your credit card will be charged for the replacement of the equipment if you fail to return the equipment after the close of the event e Rental Equipment Pick Up and Return 1 Extension cords must be picked up and returned to the Event amp Exhibitor Service Desk 2 The exhibitor will be responsible for all rented equipment until it is returned to the service desk 3 Please contact the Event amp Exhibitor Service Desk for assistance in handling rental equipment 4 Multi strips are for purchase only Compressed Air Terms and Conditions e Compressed Air 1 Exhibitor is responsible for providing the cubic feet per minute CFM and the pounds per square inch PSI requirements Without this information we will be unable to provide service to your exhibit Please call ACCD Exhib
36. Transportation Plus for domestic shipments please call 888 454 4437 or complete the GES Logistics Domestic Shipping Quote Form R 8 included in this exhibitor services manual and fax it to 702 515 5972 or email us at GESLogistics ges com For international shipments complete the GES Logistics International Shipping Quote Form R 20 in this exhibitor services manual and fax it to 866 329 1437 or 702 263 1520 or email us at GESlogistic_International ges com Call 888 454 4437 for a quote for any shipments that are under 5000 Ibs Transportation Plus does not apply to shipments that are considered Small Package Local or shipments over 5000 Ibs Round Trip shipping is required to qualify for Transportation Plus rates Price List Advance Shipment to Warehouse 200 Ibs minimum per shipment Crated Materials Special Handling Materials Standard Rates Pitay o Haies Standard Rates Pis o Raia ST ST 63 00 cwt 56 70 cwt ST ST 81 90 cwt 73 71 cwt ST OT 82 00 cwt 73 80 cwt ST OT 106 60 cwt 95 94 cwt OT OT 101 00 cwt 90 90 cwt OT OT 131 30 cwt 118 17 cwt Direct Shipment to Exhibit Site 200 Ibs minimum per shipment Crated Materials Special Handling Materials Standard Rates Pitia nD Rets Standard Rates Plia Iko Rares ST ST 73 00 cwt 65 70 cwt ST ST 94 90 cwt 85 41 cwt ST OT 95 00 cwt 85 50 cwt ST OT 123 50 cwt 111 15 cwt OT O
37. White 20 L 34 D 33 H 188 00 282 00 s z i i is 305133 Table Bar Graphite Black 30 Round 42 H 204 00 306 00 305078 Chair Stage Beige 24 L 26 D 36 H 180 00 270 00 i n a i E i 305136 Table Bar Graphite Black 36 Round 42 H 250 00 375 00 305071 Chair Stage Camel 24 L 26 D 36 H 180 00 270 00 H f a ai i 305142 Table Bar Graphite Chrome 30 Round 42 H 265 00 398 00 305077 Chair Stage Onyx 24 L 26 D 36 H 180 00 270 00 i f 4 i a x 305145 Table Bar Graphite Chrome 36 Round 42 H 312 00 468 00 305075 Chair Stage Red 24 L 26 D 36 H 180 00 270 00 E ii 305069 Chair T Vac Translucent 25 L 23 D 30 H 267 00 404 00 203135 Table Bar Grey Black 36 Round ae 230 00 39 00 i i 305144 Table Bar Grey Chrome 36 Round 42 H 312 00 468 00 Seating Ottomans 305134 Table Bar Maple Black 30 Round 42 H 204 00 306 00 305088 Ottoman Bench Black 24 L 60 D 17 H 359 00 539 00 305137 Table Bar Maple Black 36 Round 42 H 250 00 375 00 305089 Ottoman Bench White 24 L 60 D 17 H 359 00 539 00 305143 Table Bar Maple Chrome 30 Round 42 H 265 00 398 00 305085 Ottoman Cube Black 17 L 17 D 18 H 93 75 141 00 305146 Table Bar Maple Chrome 36 Round 42 H 312 00 468 00 305083 Ottoman Cube Blueberry 17 L 17 D 18 H 93 75 141 00 305130 Table Bar Red Black 30 Round 42 H 204 00 306 00 305082 Ottoman Cube Lemon 17 L 17 D 18 H 9
38. all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior Order Directly Online https ordering ges com Show Info 042001904 042001904 23 92809 Global Experience Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditi 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 GES Terms and Conditions of Contract act as specified in this Exhibitor Services Manual GES Terms amp Conditions are subject to change at GES sole discretion without notice to any parties Definitions GES Global Experience Specialists Inc is hereinafter referred to as GES and or GES Logistics and or Trade Show Electrical a k a TSE and or Trade Show Rigging a k a TSR and their employees Agents GES agents sub contractors carriers and the agents of each Customer Exhibitor or other party requesting Services from GES Goods Exhibits property and commodities of any type for which GES is requested to perform Services Carrier Motor carrier van line air carrier or air or surface freight forwarder Shipper Party who tenders Goods to Carrier for transportation Cold Storage Holding of Goods in a climate controlled area Accessible Storage Holding of Goods in an area from which Goods may be removed during shows Services Warehousing transportation drayage un supervised lab
39. and current labor contracts and must comply with all labor agreements and practices The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems Must coordinate all of its activities with Global Experience Specialists Inc GES Must comply with all reasonable rules and regulations of the venue Show Management and or Official Service Provider in order to create a safe work environment A failure to do so can result in a delay or termination of your right to continue if the condition cannot be corrected May not move freight from one booth to another booth or to meeting rooms GES must provide labor 7 Allinformation must be received in the Global Experience Specialists Inc GES office no later than 10 days prior to the show Order Directly Online https ordering ges com Show Info 042001904 042001904 28 DATE MM DD YY ACORD CERTIFICATE OF LIABILITY INSURANCE 01 01 12 1 __ PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND ABC Insurance Agency Fax 21 2 555 6100 CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE 1234 Broker Lane DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW New York NY 10895 Attn Joe Agent 212 555 6102 ext 1234 INSUREERS AFFORDING COVERAGE 2 INSURED INSURER A Hartford Insurance Company of Illinois Big Boom Company I
40. at all GES shows offering the following services e Single point of contact for all GES shows e Coast to coast time zone coverage e Personalized exhibitor service for all pre and post show orders 7050 Lindell Road Las Vegas NV 89118 Phone 800 475 2098 Fax 866 329 1437 International Phone 702 515 5970 Fax 702 263 1520 Online Chat www ges com chat GES Servicenter Once you are at the show the GES Servicenter is onsite to place any last minute orders and provide show information Exhibitor Services Our Exhibitor Services organization is the service team responsible for answering exhibitor questions processing your orders and handling any special requests They are the conduits between production operations and your exhibiting needs Regardless of your request you can contact them for advice and information about the show if they don t know the answer they will find it Order Directly Online https ordering ges com Show Info 042001904 042001904 29 072210 ZSGES Biperienc Trade Show Tips All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 As your tradeshow partner our goal is to provide you with hassle free service so you can get on with your show Even if you use an Exhibitor Appointed Contractor you s
41. before Services are performed unless other arrangements have been made in advance GES has the right to require prepayment or guarantee of the charges at the time of request for Services A failure to pay timely will result in Customer having to pay in cash in advance for future services GES retains its right to hold Customer Goods for non payment If a credit card is provided to GES GES is authorized to bill to such credit card any unpaid charges for services provided to Customer including charges for return shipping Any charges not paid within 30 days of delivery will be subject to interest at 1 2 per month until paid IV Mutual Obligation Indemnification a Customer to GES Customer shall defend hold harmless and indemnify GES from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods relating to or arising from performance of Services herein Customer agrees to indemnify and hold GES harmless for any and all acts of its representatives and agents including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies any subtenant or other user of its space or any agents or employees engaged in business on behalf of Customer or present at Customer s invitation including supervision of labor secured through GES Customer s obligations under this provision
42. entire show process we can generally save you time and money by assisting in your pre show planning GES Show Services Booth Furniture amp Accessories The booth furniture amp accessories brochure showcases a wide variety of both standard and specialty furniture All items rented from GES will automatically be delivered to your booth and picked up at the close of the show with no material handling charges incurred by you Booth Carpet GES offers a wide variety of carpet selections The booth carpet brochure covers carpet choices from standard to custom color size grade padding and booth cleaning All carpet packages are available with no hidden costs or handling charges Custom Exhibits Let GES design and build an extraordinary custom exhibit that will deliver your marketing message Please visit our design gallery at www ges com Rental Exhibits Our hassle free rental program gives you a customized look without the long term commitment of purchasing an exhibit Please visit our design gallery at www ges com Installation amp Dismantle Services If you already own an exhibit or plan to purchase one you will need to arrange for installation and dismantling of your booth As the Official Service Provider on this show GES provides you with the best labor and on site personnel from move in to move out Graphics Give visitors to your exhibit a great first impression by displaying captivating graphics and signs Shippin
43. facility or an established contractor chosen by Show Management Responsibilities for all plumbing supplies to include air water waste and venting are covered by union personnel The specific contractor is chosen either by the respective facility or an established contractor chosen by the Show Management Please check this kit for information regarding the installation and dismantling of any plumbing needs you may have If you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this issue to the attention of the Show Manager or the GES Servicenter staff Please refrain from voicing complaints directly to the craft personnel The personnel in charge of your exhibit should carefully inspect and sign all Work Order forms If there are any questions about an item on your invoice please bring the invoice to the appropriate GES Servicenter personnel and discuss it with the personnel in charge Our work rules prohibit the SOLICITATION OR ACCEPTANCE of tips in cash product or gifts in kind by any employee union or non union Our employees are paid appropriate wages denoting professional status therefore tipping of any kind is not allowed Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Always Honest Hotline GES requires the highest standards of integrity from
44. form including cash gifts or labor hours for work not actually performed are prohibited by GES GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS Lift w 3 Workers Per Hour Discount Regular Show Site 8 Time piel eee a sea ae a jas S High Lift ST Code 705300 517 00 646 00 776 00 Overtime e mes Monday Mroughiieriday Acay satdrtay High Lift OT Code 705300 646 00 808 00 969 00 Double Time All day Holidays High Lift DT Code 705300 776 00 970 00 1 160 00 Discount Rate Rate applies to orders placed on or before the above Discount menaa aa a Deadline Date Worker per Hour Discount Regular Show Site Regular Rate Rate applies to orders placed after the above Discount Deadline Rigging Hanging Sign ST Code 705020 75 50 94 50 113 00 Date but before the first day of exhibitor move in Rigging Hanging Sign OT Code 705020 113 00 141 00 170 00 Show Site Rate Rate applies to orders placed at show site Rigging Hanging Sign DT Code 705020 151 00 189 00 227 00 Please Indicate Service GES Supervised OK to Proceed Number of Feet from Floor to Top of Sign Must be compliant with Show A 30 60 00 minimum surcharge
45. have a print file to submit please write in the text and description for your sign order here Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 53 033012 GES x Installation and Dismantling Order Form Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 Go to below link to view images and information http ges com ecomm info landD pdf COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL PLEASE COMPLETE THIS FORM FOR ALL DISPLAY LABOR NEEDED TO DETERMINE IF YOU NEED DISPLAY LABOR PLEASE READ THIS FORM CAREFULLY Exhibitor may unpack and place merchandise Full time employees of an exhibiting firm may install and dismantle their own company displays Any outside or additional labor required is to be performed by loc
46. maximum allowable height which is usually a range of 16ft to 20ft 4 88m to 6 10m including signage AISLE 6 096M 20 AISLE AISLE PLAN VIEW FRONT VIEW ISLAND BOOTH a This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply GES Information and Order Forms R040312 B040412 1311 lt ZSGES Exe Show Information 29 2 GA All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Official Service Provider Global Experience Specialists Inc GES Phone in USA 800 475 2098 International Calls 702 515 5970 7000 Lindell Road FAX in USA 866 329 1437 International Faxes 702 263 1520 Las Vegas NV 89118 4702 Contact us Online www ges com chat GES will be onsite at your show to assist you in coordinating any last minute services ordering additional products and answering any questions you may have Show Organizer Pinnacle Convention Managment Contact Christine Von Steiger USA Phone 413 783 0473 Email cv
47. participation in the 38 IEEE Photovoltaic Specialists Conference 82 100110 Global Expertence d x GE S Specialists n ex All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 3rd Party Billing Request Page 62 Page 36 Page 19 Certificate of Liability Insurance SAMPLE COPY Page 29 Domestic Shipping Quote Form GES Logistics Page 39 Exhibitor Appointed Contractor Notice of Intent to Use Page 30 Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2012 Global Experience Specialists Inc GES Fire Regulation Information Page 25 44 GES Logistics Domestic Shipping Quote Form Page 39 GES Logistics International Shipping Quote Form Page 41 24 Hanging Sign Truss Labor Information Page 57 Hanging Sign Truss Labor Order Form Page 59 In Booth Forklift amp Labor Order Form Page 56 Installation amp Dismantling Order Form Page 54 Order Directly Online https ordering ges com Show Info 042001904 83 100110 Global Expertence d x GE S Specialists n ex All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference
48. right and left leaving only one side exposed to the aisle 1 524M 3 Dimensions For purposes of consistency and ease of layout and or reconfiguration floor plan design in increments of 10ft 3 05m has become the de facto standard in the United States Therefore unless constricted PLAN VIEW by space or other limitations Linear Booths are most commonly 10ft 3 05m wide and 10ft g 1524M 3 05m deep i e 10ft by 10ft 3 05m by 3 05m A maximum back wall height limitation of 8ft 2 44m is generally specified 1 524M A Use of Space Regardless of the number of Linear Booths utilized e g 10ft by 20ft 3 05m by 6 10m 10ft by 30ft 3 05m by 9 14m 10ft by 40ft 3 05m by12 19m etc display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors The maximum height of 8ft 2 44m is allowed only in the rear half of the booth space with a 4ft 1 22m height restriction imposed on all materials in the remaining space forward to the aisle See 3 0 48M pene Line of Sight exception on page 8 Note When three 10 or more Linear Booths are used in combination as a gt gi single exhibit space the 4ft 1 22m height limitation is applied only to that portion of exhibit space which is within 10ft 3 05m of an adjoining booth 1 219M LEFT SIDE VIEW Corner Booth A Corner Booth is a Linear Booth at the end of a series of in lin
49. services or ordering procedures Payment Terms and Conditions e Payment in full is required prior to service connection All outstanding balances must be paid by the end of your event e Advance orders paid in full will have priority over floor orders e Exhibitor booths will be audited during the event and charged for any additional services The charges will be included in the exhibitor s final bill at the standard rate e Any work not covered under ACCD s price schedule will be done on a time and materials basis e All material and equipment damaged or lost shall be at the responsibility of the exhibitor and will be billed to the exhibitor for the full replacement value at the close of the event e All prices are rental only All materials remain the property of ACCD unless otherwise specified e All rates are subject to change without notice Refund Terms and Conditions e No credit will be issued for services or equipment installed but not used e Claims and or Refunds will not be considered nor honored unless filed by exhibitor prior to close of event at the Utility Service Desk e All questions on billing must be settled prior to the close of event e Refunds for less than 50 00 will not be considered e Refunds for canceled services must be made 5 days prior to first contracted day of event e No refunds will be processed after the event closes NO EXCEPTIONS General Terms and Conditions e All floor orders services or change
50. shall apply with respect to GES liability for Customer Goods The responsibility of GES with respect to Customer Goods is limited to the exercise of ordinary care and diligence in handling and storing of Customer Goods GES shall be liable only for loss or damage to Goods caused by GES sole negligence GES liability is limited to 60 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less In case of partial loss or damage the maximum liability shall be prorated based on weight GES is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown or failure freezing or changes in temperature as well as any other causes beyond GES immediate control GES is not responsible for the marring scratching or breakage of glass or other fragile items GES is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES In no event shall GES be liable for special incidental indirect or consequential damages including business loss of any kind resulting from any damage to or loss of the Goods or from any act or failure to act Customer pays storage fees or costs for advance warehousing for use of the space only There is no guarantee of security or representations made by GES as to appropriateness of the conditions for Customer Goods The risk
51. shall not apply to GES own negligence and or willful misconduct CUSTOMER ACKNOWLEDGES THAT THE SHOW SITE IS AN ACTIVE WORK ZONE AND CUSTOMER ITS AGENTS EMPLOYEES AND REPRESENTATIVES ARE PRESENT AT THEIR OWN RISK b GES to Customer To the extent of GES own negligence and or willful misconduct and subject to the limitations of liability below GES shall defend hold harmless and indemnify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods GES obligations under this provision shall not apply to claims for bodily injury arising a from Customer s presence in areas which have been marked as off limits to exhibitors and b when exhibitors are present in the facility prior or subsequent to the effective dates or hours of Exhibitor s space lease with show management V DISCLAIMER AND LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL INCIDENTAL CONSEQUENTIAL INDIRECT OR PUNITIVE DAMAGES INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME GES SHALL BE LIABLE SUBJECT TO THE LIMITATIONS CONTAINED HEREIN FOR LOSS OR DAMAGE TO GOODS ONLY IF SUCH LOSS OR DAMAGE IS CAUSED BY THE DIRECT NEGLIGENCE OR WILLFUL MISCONDUCT OF GES CLAIMS PRESENTED FOR LOSS OR DAMAGE ARISING OUT OF INCIDENTS REFERENCED IN SECTION VI HEREIN WILL BE DENIED
52. that are received with incomplete information on shipping labels identifying company name and booth number and or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in Machinery Labor and Equipment Labor and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this labor using the In Booth Forklift amp Labor Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Storing Empty Containers Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the GES Servicenter or from your GES Service Executive and are for empty storage only Depending on the size of the show it can take from two to twelve hours to return empty crates Do not store any items in crates marked empty GES has no liability for damage to crates or items sent to empty storage in crates Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Servicenter Exhibitors selecting non official carriers will need to make their own arr
53. that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2012 Global Experience Specialists Inc GES For your safety be aware of the following a b Do not enter dock areas in search of empty crates Entry into these areas is at your sole risk During tear down pull all manageable structures back from aisle carpet lines Electronics mannequins etc should be placed in the center of the booth Be aware of vehicle traffic inside and outside of the facility All attendees are solely responsible for their own safety in parking lots driveways access roads and non exhibit hall areas 5 For services such as electrical plumbing telephone cleaning and drayage no service provider other than the Official Service Provider will be approved This regulation is necessary due to licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space 6 Exhibitor Appointed Contractor compliances a b j Must agree to abide by all rules and regulations of the show as outlined in this exhibitor kit including all union rules and regulations Must have all business licenses permits and Workers Compensation
54. the management of the exhibit or owners of the exhibit facility or the gross negligence or willful misconduct of their respective agents servants and employees as the case may be Exhibitors shall indemnify and hold harmless the PVSC its officers directors agents and members and the facility from and against any and all liability of whatever kind or nature arising out of or resulting from exhibitor s participation in the Trade Show General overall guard service will be provided by PVSC for the exhibition period but PVSC and the guard service will not be responsible for any loss or damage Each exhibitor must make provisions for the safeguarding of goods materials equipment and displays at all times Each exhibitor should secure insurance at his own cost and expense Nothing should be posted on tacked nailed or screwed or otherwise attached to columns walls floors or other parts of the building or furniture Whatever is necessary to properly protect the building equipment or furniture will be at the expense of the exhibitors Exhibitors are liable for any damage they cause to the exhibit hall property No lighter than air balloons are allowed 17 BADGES AND EXHIBIT PERSONNEL Each exhibitor shall receive an allotment of nontransferable identification badges as dictated by the amount of exhibit space purchased All representatives who work in the booth for exhibitor must be employees of the exhibitor Badges deformed or mutilated in any way
55. their respective officers agents and employees against and from any and all claims for property damage and personal injury including death arising out of or in any way caused by exhibitor s negligence in the use or misuse of the utility outlets equipment etc supplied to exhibitor by the ACCD under this order e Exhibitor will be responsible for damage to telecommunications electrical water compressed air and drainage network or equipment caused by exhibitor s equipment acts and or omissions If by reason of any default on the part of the exhibitor hereunder it becomes necessary to engage an attorney the exhibitor agrees to pay all costs expenses and attorney s fees expended or incurred by the ACCD in connection herein 66 ACCD Exhibitor Services Division 500 East Cesar Chavez Street FOR OFFICE USE ONLY Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 Customer ID UTL accdexhibitorservices austintexas gov CONVENTION CENTER D E PARTMENT ACCD Exhibitor Services Order Form Event 100008515 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Discount Deadline 5 18 2012 Exhibitor Information Company Name Booth No Address Contact Phone Number City State Zip Fax Number Contact s Contact Person email Address Service Order PRODUCT ID ITEM DESCRIPTION UNIT PRICE QUANTITY SUB TOTAL Note A diagram is REQUIRED for all orders with 2 or more services requested TOTAL AMOUNT DUE
56. we require your credit card charge authorization to be on file with GES All balances must be paid at the conclusion of the event You agree to late fees up to 1 5 per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event GES will charge a convenience fee for each request to reprocess payment to an alternate credit card in order to cover incremental processing costs An alternate credit card is a credit card different than the one used to process your initial payment in accordance with GES payment policy The convenience fee will be quoted at the time your request is made to reprocess payment The convenience fee will be added to your account balance and settled utilizing the new credit card provided GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior This form must be returned to GES for your orders to be processed Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat CONTACT S HOTEL OPTIONAL Credit Card Charge Authorization All information must be provided Y
57. will be added to the labor rates above for this Rules amp Regulations Feet professional supervision Is Your Sign Electrical if yes order power requirements on the Electrical Exhibitor Supervised Do Not Proceed Services Order Form in this manual Yes L No Does Your Sign Require Assembly If yes GES will assemble your sign prior to hanging See Hanging Sign Truss Information Exhibitor will supervise Indicate workers needed for installation and dismantling GES assumes no liability for loss damage or bodily injury arising out of the installation and or dismantling of Exhibitor s property by GES provided union Yes L No labor Exhibitor assumes the responsibility and any liability arising therefrom for the work performed by union labor under Exhibitor s supervision Exhibitors must stay clear during movement of freight Include engineer stamped assembly and hanging instructions with the order GES accepts no liability for any work completed without such instructions when required Work is done at Exhibitor s risk and Exhibitor shall indemnify and Type of Sign Select one sign type per order defend GES and Show Organizer from any claims and or bodily injuries arising Banner Structural Signage Systems out of or related to the installation or dismantle of any sign without approved Shap
58. yya 2 see H 3 Booth Layout FOr O Dose Additional Service Order Forms 64 IEEE Utilities Packet 65 Audio Visual Services 79 Security Tips 82 Index 83 Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES Show Organizer Information and Forms The 38th IEEE Photovoltaic Specialists Conference Conference Dates June 3 8 2012 Expo Dates June 4 7 2012 Austin Convention Center Austin TX PVSC 2012 Exhibit Schedule 2012 Exhibit Move In Date Time Exhibit Hall Sunday June 3 8 00 am 5 00 pm Exhibit 4 Monday June 4 8 00 am 3 00 pm 2012 Exhibit Hours Date Time Exhibit Hall Events Monday June 4 Tuesday June 5 Wednesday June 6 Thursday June 7 5 30 pm 8 30 pm 10 00 am 5 00 pm 10 00 am 5 00 pm 10 00 am 3 00 pm Exhibit Hall Opening Reception 2012 Exhibit Move Out Date Time Exhibit Hall Thursday June 7 3 30 pm 7 00 pm Exhibit 4 WHAT YOUR BOOTH INCLUDES ALL booth packages include Value Package 8 ft high back drape and 4 ft high side drape Option to purchase one 1 discounted IEEE Rate meeting registration One 1 copy of the on site Program Guide with your company s max 50 word description One 1 7 x 44 in ID sign e One 1 6 ft Skirted Table One 1 Standard Ca
59. 00 410 00 305027 Table Conf Graphite 42 Round 29 H 312 00 468 00 305059 File Lateral Graphite 36 L 20 D 29 H 359 00 539 00 305028 Table Conf Graphite 72 L 36 D 29 H 421 00 632 00 305058 File Lateral Mahogany 36 L 20 D 29 H 385 00 578 00 305029 Table Conf Graphite 96 L 36 D 29 H 519 00 779 00 305106 Kiosk Black Maple 24 L 21 D 42 H 413 00 620 00 305170 Table Conf Gray 42 Round 29 H 314 00 471 00 305104 Podium Lecturn Cherry 24 L 19 D 50 H 259 00 389 00 305171 Table Conf Gray 72 L 36 D 29 H 421 00 632 00 305038 Table Computer Graphite 36 L 30 D 42 H 274 00 411 00 305172 Table Conf Gray 96 L 36 D 29 H 519 00 779 00 305036 Table Training Grey 48 L 24 D 30 H 267 00 401 00 305033 Table Conf Mahogany 120 L 42 W 29 H 576 00 864 00 Lamps 305030 Table Conf Mahogany 42 Round bee L 42 w 29 326 00 489 00 305060 Lamp Floor Pewter 58 H 137 00 206 00 305031 Table Conf Mahogany 72 L 42 W 29 H 385 00 578 00 sit sae i ji Fa 305064 Lamp Lumalight Orange 15 L 13 D 90 H 273 00 410 00 305032 Table Conf Mahogany 96 L 42 W 29 H 473 00 710 00 i a 305177 Table Conf Manhattan 42 Round 29 H 284 00 4600 205065 Lamp kumalight Red ee Dee 27300 3410 00 i 305063 Lamp Lumalight White 15 L 13 D 90 H 273 00 410 00 Tables Martini Bar 305061 Lamp Parisian Pewter 28 H 134 00 201 00 305004 Table Bar Martini
60. 00103 Exhibit Counter 1M 600101 Exhibit Counter 1M 1M x 8 Black Curved x 1 2M x 40 H 600102 Exhibit Counter 2M x 1 2M x 40 H 600221 Exhibit Light Box Large 37 x85 600222 Exhibit Light Box 600223 Exhibit Light Box Medium 37 x56 Small 37 x28 AEDE GIDEA iD t j WIDISIE eis P 600291 Exhibit Panel Wirewall 1M 661931 Exhibit Panel Slatwall 1M x 8 600243 Exhibit Shelf 1M x Deep Trim and Panel Choices Panel Type amp Color Coated Black C Coated Maple C Coated Oxford White D Coated Prism Blue Coated Silver Gray Fabric Black amp Fabric Blue Fabric Gray Trim Color i Black q Silver Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may vary due to facility lighting printing limitations and dye lot differences 50 033012 GES fee Standard Exhibit System Order Form cE Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialis
61. 05022 Table Cocktail Visions 48 L 28 D 17 H 202 00 303 00 305151 Chair Altura Med Back 25 L 25 D 37 H Adj 301 00 452 00 305114 Chair Flex with Wheels 24 L 22 D 31 H 141 00 212 00 Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 46 033012 GES oe Specialty Furniture Order Form Pag 2of2 Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 Go to below link to view images and information http ges com ecomm info B1 Brochure CORE pdf COMPANY NAME EMAIL ADDRESS BOOTH NUMBER DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE Tables End Tables Product Display 305047 Table End Geo Black 26 L 26 D 20 H 185 00 278 00 305001 Bookcase Mahogany 36 L
62. 100110 x GES eee Exhibitor Services Manual Table of Contents Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Show Organizer Information and Forms PVSC 2012 Exhibit Schedule 4 Exhibit Rules amp Regulations 5 IAEE Guidelines 10 GES Information and Order Forms 16 General Information 17 G 1 Show Information 17 Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 100110 x GES eee Exhibitor Services Manual Table of Contents Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Standard Exhibit Systems Brochure e Dc Meee D 1 Standard Exhibit Systems Order Form l dn sen Ta Digital pie Preparation r an r R ape a neo E E E aatl i l 1 Graphics amp Signage Order Form l S abies Labor Services 54 L 1 Installation amp Dismantling Order Form 54 Required Forms 61 Q72 Payment amp Credit Card Charge Authorization k O von O73 3rd Party Billing Request O
63. 113 00 Date but before the first day of exhibitor move in Freight OT Code 705030 113 00 141 00 170 00 Show Site Rate Rate applies to orders placed at show site Freight DT Code 705030 151 00 189 00 227 00 Labor ordered at showsite will be filled on a first come first serve basis Please Indicate Service Exhibitor Supervised Do Not Proceed GES is responsible for the following type s of work Exhibitor will supervise Uncrating Unskidding Positioning Indicate workers needed for installation and dismantling GES assumes no liability for loss damage or bodily injury arising out of the installation and or dismantling of Exhibitor s property by GES provided union Reskidding labor Exhibitor assumes the responsibility and any liability arising therefrom for the work performed by union labor under Exhibitor s supervision Exhibitors must stay clear during movement of freight Place Order Here Leveling Dismantling Recrating SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR DATE S START TIME END TIME HOURS X FORKLIFTS X RATE TOTAL x 3 PSP SUBTOTAL X 8 25 TAX GRAND TOTAL AM AM PM PM AM AM PM PM AM AM PM PM AM AM PM PM l agree in placing this order that I have accepted GES Payment Policy and GES Terms amp Payment Enclosed Conditions of Contract Please estimate the number of workers and ho
64. 13 D 71 H 305 00 458 00 305044 Table End Geo Chrome 26 L 26 D 20 H 193 00 290 00 305053 Etagere Black 30 L 16 D 70 H 274 00 411 00 305049 Table End Inspiration 24 L 28 D 22 H 265 00 398 00 305052 Etagere Pewter 30 L 16 D 70 H 274 00 411 00 305046 Table End Silverado 24 Round 22 H 230 00 345 00 305098 Pedestal Graphite 24 L 24 D 36 H 342 00 513 00 305045 Table End Soho 26 L 26 D 27 H 279 00 419 00 305100 Pedestal Graphite 24 L 24 D 42 H 361 00 542 00 305050 Table End Sydney Black 27 L 23 D 22 H 213 00 320 00 305102 Pedestal Graphite 30 L 30 D 42 H 390 00 585 00 305048 Table End Sydney White 27 L 23 D 22 H 213 00 320 00 305103 Pedestal Locking Door Black 24 L 24 D 42 H 405 00 608 00 305051 Table End Visions 22 L 24 D 21 H 179 00 269 00 n jii F i Office and Utility Furniture Tables Conference 305040 Credenza Graphite 72 L 24 D 29 H 425 00 638 00 305175 Table Conf Geo Black 42 L 42 D 29 H 234 00 351 00 305039 Credenza Mahogany 72 L 24 D 29 H 497 00 746 00 305176 Table Conf Geo Black 60 L 36 D 29 H 379 00 569 00 305057 Desk Executive Graphite 60 L 30 D 29 H 419 00 629 00 305173 Table Conf Geo Chrome 42 L 42 D 29 H 249 00 374 00 305056 Desk Executive Mahogany 60 L 30 D 29 H 461 00 692 00 305174 Table Conf Geo Chrome 60 L 36 D 29 H 379 00 569 00 305138 Desk Writing Graphite 48 L 24 D 30 H 273
65. 3 75 141 00 305139 Table Bar Red Chrome 30 Round 42 H 265 00 398 00 305084 Ottoman Cube Raspberry 17 L 17 D 18 H 93 75 141 00 305132 Table Bar Silver Black 30 Round 42 H 265 00 398 00 305093 Ottoman Cube White Leather 17 L 17 D 18 H 92 00 138 00 305141 Table Bar Silver Chrome 30 Round 42 H 328 00 492 00 305086 Ottoman Half Round Black 72 L 36 D 17 H 358 00 537 00 Tables Cocktail 305087 Ottoman Half Round White 72 L 36 D 17 H 358 00 537 00 305017 Table Cocktail Geo Black 50 L 22 D 16 H 208 00 312 00 305094 Ottoman Oval Black 52 L 32 D 19 H 280 00 420 00 i 3 a a A 305014 able Cocktail Geo Chrome 50 L 22 D 16 H 213 00 320 00 305095 Ottoman Oval White 52 L 32 D 19 H 280 00 420 00 Ea ng AAN z 305020 able Cocktail Inspiration 42 L 28 D 18 H 279 00 419 00 305092 Ottoman South Beach Wedge Platinum 25 L 31 D 214 00 321 00 oe ase n P n 305016 able Cocktail Silverado 36 Round 17 H 246 00 369 00 305090 Ottoman Square Black 40 L 40 D 17 H 300 00 450 00 305091 Ottoman Square White 40 L 40 D 17 H 300 00 450 00 305015 Table Cocktail Soho 38 L 38 D 18 5 H 322 00 483 00 i 305025 Table Cocktail Sydney Black 48 L 26 D 18 H 289 00 434 00 Seating Office and Utility Seating 305024 Table Cocktail Sydney White 48 L 26 D 18 H 289 00 434 00 305150 Chair Altura High Back 25 L 25 D 43 H Adj 315 00 473 00 3
66. 42001904 37 033012 R 7 lt ZSGES f re Freight Service Questionnaire Specialists RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Form Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER ALL EXHIBITORS MUST RETURN THIS FORM 1 Estimate total number of pieces being shipped 6 What is the minimum number of days to set your display Crated E Uncrated Machinery 7 What is the weight of the single heaviest piece that must be Total lifted Ibs 2 Indicate total number of trucks in each category that you will use 8 Whatis the total weight of your exhibit or equipment being shipped Van Line Common Carrier Ibs Flatbed LO Truck 9 Is there any special handling equipment required to unload Overseas Container your exhibit materials i e extended forklift blades special slings lifting bars etc 3 List carrier name s It is the responsibility of the exhibitor to provide proper special 4 If using a Customs Broker pleas
67. 5 D 32 H 54 75 82 25 300398 Color Change Table Skirt 20 00 20 00 300053 Stool Contemporary 17 W 18 D 48 H 97 75 147 00 300104 Garment Rack 68 00 102 00 Tables 300106 Literature Rack 112 00 168 00 300057 Table Rectangle 24 x36 x30 High 90 00 135 00 300201 Pegboard White 4 x8 127 00 191 00 300056 Table Square 24 x24 x30 High 82 50 124 00 300107 Refrigerator 269 00 404 00 300058 Table Starbase 40 Diameter x 30 High 188 00 282 00 300131 Security Cage Large without Lock 376 00 564 00 Skirted Tables 300132 Security Cage Small without Lock 251 00 377 00 Skirting for Tables White Vinyl Top and Pleated Skirt 300120 Sign Holder Bell Base 62 00 93 00 3004 Table 4 Skirted 4 Sides 24 x 30 High 110 00 165 00 300108 Sign Holder Chrome 22 x28 62 00 93 00 3006 Table 6 Skirted 3 Sides 24 x 30 High 131 00 197 00 300211 Tackboard 4 x8 135 00 203 00 3008 Table 8 Skirted 3 Sides 24 x 30 High 152 00 228 00 300112 Ticket Tumbler Small Table Top 106 00 159 00 3007 Table Skirt 4th Side 33 75 50 75 300113 Wastebasket 15 05 22 60 Skirted Counters 300118 Waterfall Stand 68 00 102 00 Skirting for Counters White Vinyl Top and Pleated Skirt Prices include delivery installation rental and removal 3014 Counter 4 Skirted 4 Sides 24 x 42 High 152 00 228 00 Orders placed at show site are subject to availability and will incur a 20 Late
68. 8 Resolution What is your visual source Computer DVD Other Specify 632 50 How will you mount this display Table top Wall Other 40 HD LCD Monitor 16 9 1920x1080 Resolution What is your visual source Computer DVD Other Specify 862 50 How will you mount this display Table top Wall Other 42 Plasma Monitor 16 9 1024x768 Resolution What is your visual source Computer DVD Other Specify 862 50 How will you mount this display Table top Wall Other 46 HD LCD Monitor 16 9 1920x1080 Resolution What is your visual source Computer DVD Other Specify 977 50 How will you mount this display Table top Wall Other 50 Plasma Monitor 16 9 1280x768 Resolution What is your visual source Computer DVD Other Specify 1 150 00 How will you mount this display Table top Wall Other 52 HD LCD Monitor 16 9 1920x1080 Resolution What is your visual source Computer DVD Other Specify 1 265 00 How will you mount this display Table top Wall Other 61 Plasma Monitor 16 9 1365x768 Resolution What is your visual source Computer DVD Other Specify 2 185 00 How will you mount this display Table top Wall Other Advanced Rate Dead poe A ie Page 1 Equipment Subtotal are subject to an additional 20 charge on equipment NO DRAYAGE CHARGES on 2 EQUIPMENT 79 Company Booth Number QTY DESCRIPTION ADVANCED Ee TOTAL VIDEO Monitor Floor Stand w Shelf Select if
69. A Direct Shipments to Exhibit Site Shipments should arrive on clo GES June 3 2012 10 00 AM 4 30 PM Direct Shipments may not begin until 10 00 38th IEEE Photovoltaic Specialists Conference AM on this day Your Company Name amp Booth Number June 4 2012 8 00 AM 2 00 PM Austin Convention Center Hall 4 500 East Cesar Chavez Street Austin TX 78701 USA Order Directly Online https ordering ges com Show Info 042001904 042001904 45 032012 Cstm Global C 1 ZSGES Zerine Value Package Carpet Color Choice RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 702 740 3857 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER As part of your booth package for IEEE 2012 Value Package Exhibitors have a choice of the color carpet you may have installed in your booth From the color choices below please select the carpet color you wish to have installed in your booth space If no color is chosen Black will automatically be installed in your booth space
70. ARE AS FOLLOWS Straight Time Monday through Friday from 8 00 AM to 4 30 PM Worker per Hour Discount Regular Show Site Overtime N times Monday through Friday All day Saturday amp Install amp Dismantle ST Code 705000 75 50 94 50 113 00 Double Time All day Holidays Install amp Dismantle OT Code 705000 113 00 141 00 170 00 Discount Rate Rate applies to orders placed on or before the above Discount Install amp Dismantle DT Code 705000 151 00 189 00 227 00 Deadline Date Regular Rate Rate applies to orders placed after the above Discount Deadline Date but before the first day of exhibitor move in Show Site Rate Rate applies to orders placed at show site Please Indicate Service LI GES Supervised OK to Proceed LI Exhibitor Supervised Do Not Proceed Please complete Key Information form L 2 Exhibitor will supervise GES will supervise labor to Indicate workers needed for installation and dismantling e Unpack and install display before Exhibitor arrival at show site e GES assumes no liability for loss damage or bodily injury e Dismantle and pack the display after show closing arising out of the installation and or dismantling of Exhibitor s Subject to terms and conditions of all GES policies including terms property by GES provided union labor Exhibitor assumes the and conditions of contract including but not limited to sub paragr
71. Austin Convention Center Hall 4 June 4 7 2012 International Shipping Quote Form GES Logistics Page 41 Key Information Supervised Labor Checklist Page 55 Notice of Intent to Use Exhibitor Appointed Contractor Page 30 Payment amp Credit Card Charge Authorization Page 61 Pre Printed Outbound Material Handling Request Page 37 SAMPLE COPY Certificate of Liability Insurance Page 29 Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2012 Global Experience Specialists Inc GES Show Organizer Information and Forms Page 3 49 51 Supervised Labor Checklist amp Key Information Page 55 Warehouse Receiving Hours Advanced Page 36 Order Directly Online https ordering ges com Show Info 042001904 84
72. Color 20x20 Exhibits 10x20 Exhibits 10x10 Exhibits 600410 600103 600101 600102 600221 600222 600223 ONLY oes E Silver will be provided if no color is indicated below CUSTOM Colored signs are available at additional cost please go to http Black Silver ID SIGN www ges com ecomm info exhibit_graphics pdf for example An EPS Vector format file with all the fonts converted to outline and Electrical or Utilities Under Carpet hard copy must be received with this order to receive a Custom ID Yes No Sign Please review l 2 Digital File Submission Guide within this manual for additional information and instructions a The leaf symbol indicates recyclable or eco friendly materials per manufacturer s specifications Signs will be black text on white background Cancellation Policy Custom Size Booth Carpet cancelled after being cut will be ID SIGN COPY If m ID is not requir l indi ID Print or charged 100 All other carpet cancelled will be charged 50 of original price Custo is not required pieaseinoicate 10 copy Print or type after move in begins and 100 of orignal price after installation For Additional Custom Graphics please go to http www ges com graphics quote For Custom Exhibits please send a request to email gesed ges com Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experie
73. D requires a major credit card as security deposit for rental of designated equipment and for long distance service connections If you are ordering any services which require a deposit you must complete the credit card information portion of the Payment Section Discounts The ACCD offers discounts on designated equipment and services Please note that only specific equipment services are eligible for discounts Please refer to our current price list to determine which equipment and services qualify for discounts Orders must be postmarked by 5 18 2012 to receive any eligible discounts Submitting an Order Mail completed order forms with payment to the address shown at the top of this form Credit card customers may fax their completed order form to 512 404 4220 Questions Please call 512 404 4000 and request the ACCD Exhibitor Services Division if you have any questions regarding our services or ordering procedures Refunds Refund requests must be filed by Exhibitor prior to the end of the event No refunds will be processed after the event closes NO EXCEPTIONS PAYMENT IN FULL IS REQUIRED PRIOR TO SERVICE CONNECTION 67 ACCD Exhibitor Services Division 500 East Cesar Chavez Street FOR OFFICE USE ONLY Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 Customer ID UTL accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T M E N T Installation Notice Effective October 2011 This notice applies to custom
74. ENT FULL EXHIBITING COMPANY NAME AT SHOW 38th IEEE Photovoltaic Specialists Conference NAME OF EXHIBITION 042001904 BOOTH NUMBER GES Raceway Crossing Building 3 16310 Bratton Lane Suite 300 Austin TX 78728 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Tuesday May 1 2012 Wednesday May 30 2012 Please Note The Advanced Warehouse will be closed on Monday May 28 2012 in observance of the Memorial Day Holida CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 9 00 AM 3 00 PM Closed 12 00 PM 1 00 PM amp Holidays C O Carrier Gloi Experience Specialists Number of pieces 34 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed EXHIBITION FREIGHT FROM DIRECT SHIPMENT TO FULL EXHIBITING COMPANY NAME AT SHOW 38th IEEE Photovoltaic Specialists Conference NAME OF EXHIBITION 042001904 BOOTH NUMBER GES Austin Convention Center Hall 4 500 East Cesar Chavez Street Austin TX 78701 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Sunday June 3 2012 after 10 00 AM Monday June 4 2012 by 2 00 PM CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading In the event of weight d
75. INT DATE Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 45 033012 ZEGES 2 Specialty Furniture Order Form Pas 10f 2 B Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 Go to below link to view images and information http ges com ecomm info B1 Brochure CORE pdf Price List DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE Seating Sofas and Loveseats Seating Office and Utility Seating 305066 Loveseat Black Leather 64 L 36 D 34 H 617 00 926 00 305147 Chair Luxor High Back 27 L 28 D 47 H Adj 354 00 531 00 305068 Loveseat Key West Black 57 L 35 D 33 H 427 00 641 00 305148 Chair Luxor Med Back 27 L 28 D 41 H Adj 322 00 483 00 305067 Loveseat Newport Charcoal Leather 54 L 34 D 33 677 00 1 020 00 305076 Cha
76. NY AUTO OTHER THAN AUTO ONLY UMBRELLA EXCESS LIABILITY XL1234567 01 01 42 01 01 13 EACH OGCURENCE 1 000 000 OCCUR CLAIMS MADE AGGREGATE 1 000 000 A DEDUCTIBLE RETENTION c WORKERS COMPENSATION AND A4145 SS PJ37 01 01 12 01 01 13 ony cure OTHER EMPLOYERS LIABILITY E L EACH ACCIDENT 1 000 000 E L DISEASE EA EMPLOYEE 1 000 000 E L DISEASE POLICY LIMIT 1 000 000 OTHER D Professional Liability 000P98298 AI1 01 01 12 01 01 13 wo pete 5 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS J Global Experience Specialists Inc GES Official Service Provider Pinnacle Convention Managment Show Management Austin Convention Center Facility and 38th IEEE Photovoltaic Specialists Conference Show are hereby named as additional insureds except for Workers Compensation Global Experience Specialists Inc GES and or the consignor are included as Loss Payee The insurance provided for the benefit of Global Experience Specialists Inc GES shall be primary insurance as respects any claim loss or liability arising out of the Named Insured s operations for which the Named Insured is liable Any other insurance maintained by GES shall be excess and non contributory Show date s are June 4 7 2012 at city of Austin CERTIFICATE HOLDER X ADDITIONAL INSURED INSURER LETTER X CANCELLATION 6 Z 10 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE am
77. ONSIGNEE ATTENTION STREET ADDRESS CITY STATE ZIP COUNTRY PHONE FAX BOOTH NUMBER SHIPPING DESTINATION 1 Number of Labels Needed __ COMPANY CONSIGNEE ATTENTION STREET ADDRESS CITY STATE ZIP COUNTRY PHONE FAX BOOTH NUMBER SHIPPING DESTINATION 2 Number of Labels Needed L COMPANY CONSIGNEE ATTENTION STREET ADDRESS CITY STATE ZIP COUNTRY PHONE FAX BOOTH NUMBER Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less Once your shipment is packed and ready to be picked up please return the outbound material handling order form to the GES Servicenter Verify the piece count weight and that the signature is on the outbound material handling order form prior to shipping out Shipments without paperwork turned in will be returned to GES Warehouse or forced onto another carrier at Exhibitor s expense GES does not accept responsibility for any exhibitor property left on the show floor unattended at any time for any reason This form must be returned to GES for your order s to be processed Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 0
78. Payment Enclosed C D El g Tackboard Perfboard Alignment 300201 and 300211 ONLY I agree in placing this order that have accepted GES Payment Policy Horizontal Vertical and GES Terms amp Conditions of Contract Please include Booth Layout form H 3 for placement of items Authorized Signature Please Sign Orders received after the discount deadline date are subject to availability and or substitutions AUTHORIZED NAME PLEASE PRINT Cancellation Policy Items cancelled will be charged 50 of original price after move in begins and 100 of original price after installation Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 44 033012 GES eee Furniture Package Order Form Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 COMPANY NAME EMAIL ADDRESS Booth Number
79. Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL PLEASE COMPLETE THIS FORM FOR ALL IN BOOTH FORKLIFT AND LABOR NEEDED TO DETERMINE IF YOU NEED IN BOOTH FORKLIFT AND LABOR PLEASE READ THIS FORM CAREFULLY In booth forklift and Labor may be required to assemble displays or when uncrating positioning and reskidding equipment and machinery A forklift is required for moving equipment and materials weighing 200 pounds or more If you require a forklift a crew will be assigned consisting of a forklift with an operator Orders placed at show site will be completed in the order in which they are received Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day at 8 00 AM All exhibit labor for 8 00 AM starting times will be dispatched to booth space Confirm labor and forklifts by 2 30 PM the day before date requested Please have a representative pick up the crew at the labor desk and supervise the work to be done Upon completion the Exhibitor s representative will return the crew to the labor desk and approve the work order Equipment and labor
80. T 117 00 cwt 105 30 cwt OT OT 152 10 cwt 136 89 cwt Uncrated Materials Standard Rates Bius elon Palea ST ST 116 80 cwt 105 12 cwt ST OT 152 00 cwt 136 80 cwt OT OT 187 20 cwt 168 48 cwt How To Know What Rates To Use Based On Show Move In Move Out Straight Time Monday through Friday 8 00 AM to 4 30 PM Trucks signing in after 2 00 PM may be charged at the overtime rate Overtime All other times Saturdays Sundays Holidays ST ST If freight will be handled on straight time into the show and out of the show ST OT If freight will be handled one way on straight time and one way on overtime either into the show or out of the show OT OT If freight will be handled on overtime into the show and out of the show Certified Weight Tickets Are Required For All Shipments Drivers with inbound shipments must check in at the GES warehouse or exhibit site by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 9 00 AM 3 00 PM Closed 12 00 PM 1 00 PM amp Holidays In the event of weight discrepancies or shipments received without a certified weight certificate a 16 00 fee will be charged per shipment Please Indicate Below Calculate Total CWT Enter in increments of 100 s only round up Important Information Advance Shipments to Warehouse GES will receive uncrated carpet and pad at the warehouse A special handling charge will apply on these
81. URS 4 HOUR WINDOW REQUIRED STREET ADDRESS CITY STATE ZIP COUNTRY PICK UP CONTACT PHONE NUMBER FAX NUMBER SHIPPING INSTRUCTIONS ADDITIONAL CHARGES MAY APPLY MARK FOR WEEKEND PICK UP OR DELIVERY Pick Up Delivery Delivery Information DATE RECEIVING HOURS DESTINATION EXHIBITOR NAME SHOW NAME BOOTH NUMBER STREETADDRESS CIID SE a SS COUNTRY JSHOWCONTRACTOR lt C si S lt lt C S CONTACT PHONE NUMBER Method of Shipment Ground Less than a Truck Load Air Next Day Special Instructions Truck Load 2nd Day Additional Charges May Apply Rates Price Per Shipment Deferred Shipments 0 100 Ibs Shipments 101 Ibs and up Dim weight or actual weight whichever is greater will apply to Next Day and 2nd Day Subject to Applicable Surcharges Weight amp Dimensions Final Weight Subject to Correct Weight amp Dimensions Mark X in the H M column to designate hazardous materials as defined in Department of Transportation Regulations LIST EACH PIECE H M DIMENSIONS IN INCHES EST WEIGHT LIST EACH PIECE H M DIMENSIONS IN INCHES EST WEIGHT Lx Wx H Lx Wx Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Total Pieces Total Weight Hazardous Materials Contact Number l agree in placing this o
82. Y EFFECTIVE DATE Must be prior to or coincidental with the first day of Exhibitor Move In 8 POLICY EXPIRATION DATE Must be on or after the last day of Exhibitor Move Out 9 LIMITS OF INSURANCE Must be the same or greater than required by contract See Official Services Provider Information form L 3 in this exhibitor manual 10 NOTICE OF CANCELLATION 30 days notice must be provided 11 AUTHORIZED REPRESENTATIVE Must be signed not stamped by an authorized representative of Producer 29 022312 Global Expertence Specialists Notice of Intent to Use Exhibitor Appointed Contractor RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 COMPANY NAME EMAIL ADDRESS Form Deadline Date May 4 2012 BOOTH NUMBER An Exhibitor Appointed Contractor is a company other than the general or official service provider on the show or third party service provider designated by the show organizer in the exhibitor manual as the provider of a specific service and requires ac
83. al union personnel under contract with GES the official General Service Contractor or under the guidelines established by the Rules and Regulations in this Service Manual for Exhibitor Appointed Contractors Orders placed at show site will be completed in the order in which they are received Please refer to the Exhibitor Rights listed on form G 6 if you have any questions regarding when union labor is required Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day at 8 00 AM All exhibit labor for 8 00 AM starting times will be dispatched to booth space For all other starting times check in at the labor desk one half 72 hour before time requested Labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker If Exhibitor fails to use the workers at the time confirmed a one 1 hour No Show charge per worker will apply The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in half 72 hour increments Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited by GES GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES
84. all us if you have a special need GES is the exclusive cleaning contractor for your show and will handle all cleaning services on the exhibit floor We offer discounts for orders exceeding 2 000 square feet please call for a quote Cost of vacuuming shampooing mopping and waxing will be invoiced on the total area of your booth Cancellation Policy Due to material and labor costs orders cancelled before move in begins will be charged 50 of original price Similarly orders cancelled after move in will be charged 100 Show site cleaning orders must be placed a minimum 1 one hour prior to show open are subject to availability and will incur a 20 Late Order Charge LABOR RATES ARE AS FOLLOWS Straight Time Monday through Friday from 8 00 AM to 4 30 PM Worker per Hour Discount Regular Show Site Overtime All other times Monday through Friday All day Saturday Sunday amp Holidays Porter Service ST Code 705010 37 75 46 25 55 50 Di P R f Iresa sorore ihe above Di Porter Service OT Code 705010 56 50 69 50 83 25 iscount Rate eas oe orders placed on or before the above Discount Porter Service DT Code 705010 75 50 92 50 111 00 Regular Rate Rate applies to orders placed after the above Discount Deadline Use for booth wipedown ice removal etc Hourly rates are listed above The minimum charge for labor is four 4 hours per worker per day Labor thereafter is charged in half 2 hour
85. angements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Measure of Damage e Liability GES is liable for loss or damage to your Goods only if the loss or damage is caused by GES negligence Sole Relief If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 USD per container or 1 500 00 USD per shipment whichever is less All of your Goods should be insured by your own insurance policy Although we do our best to handle your Goods as our own there are many variables in shipping and handling that can affect your exhibit and products GES has published GES Terms amp Conditions of Contract that are in this exhibitor service manual Please read them carefully It is recommended that your Goods be insured Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Order Directly Online https ordering ges com Show Info 042001904 042001904 34 Global GES Transportation Plus G ES Torace Specialists Get GES Transportation Plus and ave 10 On Material Handling With decades of tradeshow experience GES Logistics understands your transportation needs As the Offic
86. aph responsibility and any liability arising therefrom for the work VII b Labor performed by union labor under Exhibitor s supervision A 25 50 00 minimum surcharge will be added to the labor rates above Exhibitors must stay clear during movement of freight for this professional supervision GES is responsible for the following type of booth LOCATION OF BOOTH DIMENSION OF BOOTH Use the Booth Layout Form to Pop Up O Two Story Custom represent your booth indicate from each boundary how you would like your booth placed Oth er Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR DATE S START TIME END TIME HOURS X WORKERS x RATE TOTAL x 3 PSP SUBTOTAL X 8 25 TAX GRAND TOTAL l agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Naa Total Labor Ordered AUTHORIZED NAME PLEASE PRINT DATE Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate 25 50 00 min GES Supervision Authorized Signature Please Sign Payment Enclosed Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show In
87. bal Experience Specialists Inc GES www ges com chat Includes 1 White Half Round Ottoman 1 3 Piece South Beach Sectional Platinum Suede Prices include delivery installation rental and removal Cancellation Policy Package items cancelled will be charged 50 of original price after move in begins and 100 of original price after installation DESCRIPTION PRICE QUANTITY TOTAL PRICE Total All Items Ordered Petroleum Surcharge Assessment 3 AES AES Subtotal A B C g Rental Tax 8 25 CARE Pg Payment Enclosed CADE g D g orde a E sje ste P e PO S O Q e O O a O ed E e Piease o X AUTHORIZED NAME PLEASE PRINT DATE Order Directly Online https ordering ges com Show Info 042001904 042001904 48 Standard Exhibits With 5 GES standard exhibits to choose from selecting the size and configuration that meets your tradeshow needs is easy Our modular exhibits are hassle free because you pay no design fees no shipping fees and no repair or refurbishing fees Plus you may customize the trim and panels and choose from a wide variety of accessories to create a unique exhibit that reinforces your brand and marketing efforts All packages include rental delivery installation and dismantling For other custom furnishings hanging signs or graphics chat with your GES National Servicenter representative at www ges com chat 20x20 Exhibits 10x20 Exhibits
88. bat PDF press quality setting FTP Mandatory zip or sit compression QuarkXPress 7 qxd include all links AVOIDING ADDITIONAL COSTS Files obtained from the internet jpg or gif or artwork created in MS Office applications Word Excel PowerPoint etc are often not suitable for high quality output and often require additional hourly charges Artwork should be created at actual size however for larger files i e banner artwork 10 or 25 of actual size is acceptable Scans should be no smaller than 300dpi at quarter size To avoid additional costs associated with these file types please supply files in accordance with the defined herein Vector Artwork For the best quality artwork should be created in vector format ai or vector eps Logos taken from websites are generally gifs Gif files are not acceptable as they will not print clearly See Visual Artwork which is going to be produced in vinyl for example solid company logo s or text must be supplied in a gif ai eps vector vector format ai or vector eps 400 400 Artwork created in a pixel format i e TIFF and JPEG is not suitable See Visual Vectors Text 100 Outlined Text Bitmap Raster Artwork JPEG We accept this format but only if used to compress a file for ease of sending the original artwork should have been created high resolution 300dpi or vector eps to print at the best possible quality See Visual
89. cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker and forklift If Exhibitor fails to use the workers and equipment at the time confirmed a one 1 hour cancellation fee per worker and forklift will apply The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 2 hour increments per worker and equipment Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited by GES GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS Forklift w Operator Per Hour Discount Regular Show Site atl Time a pia ai n pe n en ae ie 5 000 ST Code 705200 142 50 178 00 214 00 Overtime anes Mmes Vonc Ay rough tna med een 5 000 OT Code 705200 200 00 250 00 300 00 Double Time All day Holidays 5 000 DT Code 705200 257 00 321 00 386 00 Discount Rate Rate applies to orders placed on or before the above Discount z F Deadline Date Worker per Hour Discount Regular Show Site Regular Rate Rate applies to orders placed after the above Discount Deadline Freight ST Code 705030 75 50 94 50
90. ces Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL GES IS RESPONSIBLE FOR ASSEMBLY INSTALLATION AND REMOVAL OF ALL HANGING SIGNS TRUSS A crew will be assigned consisting of a lift with two riggers for aerial work Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day at 8 00 AM All exhibit labor for 8 00 AM starting times will be dispatched to booth space Confirm labor and equipment by 2 30 PM the day before date requested For rigging work starting at times other than 8 00 AM please have a representative pick up the crew at the labor desk and supervise the work to be done Upon completion the Exhibitor s representative will return the crew to the labor desk and approve the work order Equipment and labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time confirmed a one 1 hour Not Ready charge per worker and equipment will apply The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 72 hour increments per worker and equipment Gratuities in any
91. cess to your booth during installation and dismantling The Exhibitor Appointed Contractor may only provide services in the venue which are not designated by the venue as exclusive to a venue provider or by the show organizer in a contract as an exclusive service for the official or general service provider or other third party If an Exhibitor Appointed Contractor attempts to provide services designated to another party as exclusive or is discovered soliciting on the show floor or otherwise does not comply with the rules the company may be removed from the show floor and the Exhibitor will not be able to use that company for the remainder of the event Due to the necessity of coordinating all activities during the move in and for security purposes Exhibitors who choose to use these contractors must complete this form comply with all rules and regulations listed below and supply Global Experience Specialists Inc GES with all necessary information by the deadline date indicated above Exhibitor Appointed Contractor Street Address City State Zip Phone areacode_ Contact Description of Proposed Service for Exhibitor Fax area code This form will only be accepted if filled out by an authorized representative of the exhibiting company Below are the Rules and Regulations regarding Exhibitor Appointed Contractors Everyone must abide by these rules which are accepted industry rules that were drafted by the International Associat
92. cket Complete the Exhibitor Information and Authorization sections ACCD will not process incomplete forms Next select any services you wish to order from our product listing Enter the product numbers descriptions quantity and prices in the Service Order section on the order form Payment Method Payment in full must accompany order Payment may be made by check money order or credit card DO NOT SEND CASH Make check or money order payable to Austin Convention Center Order forms without payment will not be processed Deposits The ACCD requires a major credit card as security deposit for rental of designated equipment and for long distance service connections If you are ordering any services which require a deposit you must complete the credit card information portion of the Payment Method section Discounts The ACCD offers discounts on designated equipment and services if your PRE PAID order is postmarked or received via FAX by the discount deadline Please refer to our price list to determine discount eligibility Submitting an Order Mail completed order forms with payment to the address shown at the top of the form Credit card customers may fax their completed order form to 512 404 4220 Cancellation Cancellation of services must be made 5 days prior to first contracted day of event Questions Please call 512 404 4000 and request the ACCD Exhibitor Services Division if you have any questions regarding our
93. cuits 70 ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E PARTMENT ACCD Exhibitor Services Electrical Price Schedule Event 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Discount Deadline 5 18 2012 Electrical Outlets Product ID Product Description Discounted Price Standard Price E101 120 Volt Outlet 0 1000 Watts 8 Amps 68 00 90 00 E102 120 Volts 15 AMP 75 00 100 00 E103 120 Volts 20 AMP 83 00 110 00 E104 120 Volts 30 AMP Used for only one device NEMA plug number 5 30R 101 00 135 00 E201 120 Volt Outlet 0 1000 Watts 8 Amps Ceiling Power Contact ACCD 68 00 90 00 E202 120 Volts 15 AMP Ceiling Power Contact ACCD Exhibitor Services 75 00 100 00 E203 120 Volts 20 AMP Ceiling Power Contact ACCD Exhibitor Services 83 00 110 00 E204 120 Volts 30 AMP Ceiling Power Contact ACCD Exhibitor Services 101 00 135 00 Product ID Product Description Discounted Price Standard Price M101 Standard Labor per Hr 6AM 12AM except holidays Discount N A 45 00 M102 Holiday Labor per Hr 12AM 6AM and holidays Discount N A 60 00 Power for Motors or Special Equipment Product ID Product Description Discounted Price Standard Price P201 208 Volts Single Phase 20 AMP 135 00 180 00 P202 208 Volts Single Phase 30 AMP 169 00 225 00 P204 208 Volts Single
94. deadline date above with payment in full Orders not received prior to the deadline will qualify for the standard rates no exceptions Services will not be installed until full payment is received All outstanding balances will be collected on site and settled prior to the close of your event On line ordering is available at our website http www austinconventioncenter com under Exhibitor Services We provide a wide range of utility services e Electrical e Water and Drainage e Telephone e Technical For each category you will find a listing of services prices and any additional restrictions specific to the service category Should you have questions or require services not listed on line or on our order forms please call in advance We will do our best to facilitate your needs Thank you for using our facility Sincerely Teddy Kim ACCD Exhibitor Services Representative 512 404 4000 accdexhibitorservices austintexas gov 65 A T l N ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 CONVENTION CENTER accdexhibitorservices austintexas gov D E P A R FTF MENT ACCD Exhibitor Services Information Packet Ordering Instructions On line Ordering To place your order on line please visit our website http www austinconventioncenter com under Exhibitor Services Complete the Order Form A Utility Services Order Form is included in this pa
95. e appropriate information and select the services to be charged to the Third Party A signature is required to authorize these services Step 4 Complete and sign the Third Party Credit Card Authorization GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges If your named third party does not pay the invoice before the last day of the show charges will revert to the exhibiting firm All invoices are due and payable upon receipt GES Terms amp Conditions of Contract apply to both the Exhibiting Firm and Third Party Representative ISTEP 1 Exhibiting Firm Complete Below Information EXHIBITING FIRM STREET ADDRESS CITY STATE ZIP PHONE FAX The items checked below are to be invoiced to the Exhibiting Firm Booth Cleaning Exhibit Systems amp D Labor In Booth Forklift Labor Material Handling In amp Out Rental Carpet Rental Furniture Signs Transportation Charges Other Please Specify agree in placing this order that am responsible for the above selected services and that have accepted GES Payment Policy and GES Terms amp Conditions of Contract PLEASE x AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE STEP 2 Exhibiting Firm Credit Card Charge Auth
96. e booth Any booth of 750 square feet or more must have a minimum of two exits as far from each other as possible 5 Displays with any type of cover e g tents buildings awnings etc must be 300 square feet or less if larger than 300 square feet they must meet the following regulations a A single level or multi level exhibit larger than 300 square feet with a covered ceiling requires protection from an automatic extinguishing system b A booth with an open grate style ceiling does not have to meet this requirement If there is any question please forward a copy of the booth plans for ACCD and Fire Department review c The upper deck of the multi level exhibit must have a minimum of two exits as far from each other as possible If only one 1 exit the second level is limited to seven 7 people at a time 6 The storage of crates and combustible materials not on display including packing materials is not permitted inside the facility on the dock or at dock bays Limited empty crate storage is provided and confined to the area authorized by the Fire Marshal 7 All curtains drapes any merchandise or material attached to drapes or table skirts decorations and decorative or construction materials are to be non combustible or flame retardant Documentation affirming non combustible or flame retardant properties must be available on site 8 Combustible waste is to be collected as it accumulates and should be stored in a non combust
97. e booths with exposure to intersecting aisles on two sides All other guidelines for Linear Booths apply 2 438M 7 1 219M FRONT VIEW 10 X 10 LINEAR BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Perimeter Booth Dan 10 A Perimeter Booth is a Linear Booth that backs to an outside wall of the exhibit facility rather than to another exhibit Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum back wall height is 12ft 3 66m 1 524M 5 3 048M 10 PLAN VIEW 3 658M 12 2 438M 8 S S A Q i 10 ee FRONT VIEW E L 1 524M i 1 5 a gt i BA 5 1 524M o s yc B Neo lz TA j S i Ss LEFT SIDE VIEW im Sp S y 10 X 10 PERIMETER BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and o
98. e in p g ord ave epted Payment Po and accordingly amp Conditions of Co A O ed gna e Please g Xx AUTHORIZED NAME PLEASE PRINT DATE Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat https ordering ges com Show Info 042001904 042001904 33 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed See form H 1a Hanging Sign Shipping Labels when shipping Hanging Signs EXHIBITION FREIGHT FROM ADVANCE SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW 38th IEEE Photovoltaic Specialists Conference NAME OF EXHIBITION 042001904 BOOTH NUMBER GES Raceway Crossing Building 3 16310 Bratton Lane Suite 300 Austin TX 78728 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Tuesday May 1 2012 Wednesday May 30 2012 Please Note The Advanced Warehouse will be closed on Monday May 28 2012 in observance of the Memorial Day Holida CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 9 00 AM 3 00 PM Closed 12 00 PM 1 00 PM amp Holidays C O Carrier ZSGES amp Number of pieces Wee nn nn nn nn nn nn nn nn nn nn nn ee ej EXHIBITION FREIGHT FROM ADVANCE SHIPM
99. e of Sign Select one sign type per order drawings Square Rectangle Triangle LOCATION OF SIGN DIMENSION OF TRUSS Use the H 3 Booth Layout Circle Other Form to represent your booth and indicate from each boundary how you Dimensions amp Weight of Sign would like your sign truss placed Width Length Height Weight Ibs Structural Pick Points of Pounds at each point Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR DATE S START TIME END TIME HOURS X LIFTW CREW X RATE lt TOTAL X 3 PSP SUBTOTAL X 8 25 TAX GRAND TOTAL AM AM PM PM AM AM PM PM l agree in placing this order that I have accepted GES Payment Policy and GES Terms amp Total Labor Ordered Conditions of Contract A a Authorized Signature Please Sign 30 60 00 GES Supervision AUTHORIZED NAME PLEASE PRINT Payment Enclosed Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 59 033012 Global GES 2 Cleaning Order Form RETURN WITH G 2 PAYMENT amp
100. e payment return addresses at top of form agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Credit card charge authorization signature required below PLEASE SIGN X AUTHORIZED SIGNATURE CARDHOLDER S SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE Order Directly Online https ordering ges com Show Info 042001904 042001904 64 032112 Global Experience Specialists 3rd Party Billing Request RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Form Deadline Date May 11 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER If you would like to arrange a third party to handle your display please complete the below steps e Step 1 Fill in the appropriate information and select the services to be charged to the Exhibiting Firm A signature is required to authorize these services Step 2 Complete and sign the Exhibiting Firm Credit Card Authorization e Step 3 Fill in th
101. e print name handling instructions and to ensure goods are packaged appropriately for shipment and movement by heavy equipment Failure to provide special handling instructions will Phone Number result in the elimination of any liability for loss or damage by GES 5 Print the name of person in charge of your move in DIRECT SHIPMENTS ONLY Phone Number 1 What date and time are you scheduling your shipment s to arrive on site Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 36 033012 x GES v GES Logistics Domestic Shipping Quote Form ar RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL Pick Up Information DATE SHIPPING RECEIVING HO
102. e with your carrier Keep the phone number of your carrier with you including weekend contact Have your hotel information available including phone number address etc After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label e e e Put together a trade show survival kit to include in your freight or carry with you including Small Tool Kit Staples Scissors Tape Pens amp Markers for labels First Aid Kit Bottled Water e Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Outbound Move Out Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this GES does not provide security at show site It is the Customer s responsibility to stay with their property GES is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 21 020310 ZSGES See Stop Think Safety ce
103. ed below 5001 13 oz Standard Carpet 10 x10 1 Black amp Blue Blue Jay Burgundy Emerald Green Gray 5002 13 oz Standard Carpet 10 x20 1 Pepper Red 5003 13 oz Standard Carpet 10 x30 1 26 oz Plush Custom Cut Carpet Colors Item s 5006 ONLY Dove will be provided if no color is indicated below ITEM DESCRIPTION TOTAL SQ FT X PRICE SQFT TOTAL PRICE C Charcoal C Cobalt _ Dove Lava Rock Navy Onyx C Red C Royal Blue 1 Silky Beige Silver Snow 50 oz Ultra Plush Custom Cut Carpet Colors Item s 5007 ONLY Iceberg will be provided if no color is indicated below Bisque Cabernet Graphite Iceberg Midnight Seascape Sterling Teal Black Do you require electrical or utilities under the carpet L Yes L No Calculate Total Square Footage Width x Length Square Feet In order to guarantee your carpet selection carpet orders must be received A Total All Items Ordered 14 days prior to show move in Showsite orders for Plush and Ultra Plush will be subject to transportation e E Surcharge Assessment 3 AX 3 Bl g cost to recieve direct from facility PA Subtotal A B C o W Tax 8 25 CREE Dig Payment Enclosed ETDZENG gree p g orde a pted P e PO a Q e S O G O O O A O eq gna e Pie o X AUTHORIZED NAME PLEASE PRINT DATE Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat Order Directly Online
104. eight 5 Detailed Description of Contents 1 cis ens ans kilos Value US 6 A A A A Al SH AH A A A A l agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Total Gross Weight 7 Total Value 8 kilos Use a separate piece of paper if you need to provide additional weight and dimensions Check this box if you would like to receive a return quote back to origin specified at the top of this form Authorized Signature Please Sign 34 AUTHORIZED NAME PLEASE PRINT DATE You must read the Terms and Conditions of Contract under which GES provides transportation services to you our valued customer The Terms and Conditions may be downloaded by going to www ges com terms logistics aspx If you do not have internet capability a copy of the Terms and Conditions may be obtained by contacting your GES Logistics representative at 1 888 454 4437 SPECIAL REQUIREMENTS ADDITIONAL CHARGES MAY APPLY GES is acting as a broker only and is liable for cargo loss or damage only if it results from the negligence or willful misconduct of GES If found liable for any loss GES and the transportation provider s sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound per package 100 00 USD per package or 1 500 00 USD
105. eless Wi Fi services for the Austin Convention Center and Palmer Events Center The ACCD Wi Fi service offers internet access at speeds of up to 2 Mbps servicing clients exhibitors and attendees Wireless internet service is vulnerable to interference from other wireless devices such as Wi Fi routers wireless cameras cordless phones and personal Wi Fi hotspots Wireless users in the Exhibit Halls may experience higher levels of interference due to the nature of the event and any electronics equipment that may be a part of a product demonstration or display If you are conducting a product demonstration presentation or streaming video over the internet we strongly recommend the purchase of a wired internet connection ACCD requests your cooperation in eliminating minimizing the use of these devices to improve the quality of wireless services in our facilities For additional information regarding our Wireless Wi Fi Operating Guidelines please contact the ACCD Exhibitor Services Division at 512 404 4000 Thank You Exhibitor Services Division Austin Convention Center Department AUSTIN CONVENTION CENTER D E P A R TME Event 2012 IEEE PVSC Annual Meeting N T ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov ACCD Exhibitor Services Floor amp Booth Layout Event Dates 6 1 2012 to 6 8 2012 Discou
106. ement of such change 4 SUBLETTING SPACE Exhibitors may not assign sublet or apportion to others all or part of their space and may not advertise or display goods or services other than those manufactured or sold by them in the regular course of business However an exhibitor may use outside equipment or products to enhance his own presentation without giving credit to the manufacturer 5 DISPLAY Exhibitor shall not exhibit any products or services other than those described in its Application Contract or approved in writing by PVSC Exhibitor shall not in any manner indicate that a PVSC endorsement or approval of exhibitor s product or service has been given by PVSC merely because PVSC approved such product or service or advertising material displayed or disseminated at the exhibit PVSC reserves the right to prohibit or require the removal of any display or exhibit or any part of an exhibit which it deems unsuitable or not in keeping with the character of the Trade Show 6 BOOTH CONSTRUCTION AND ARRANGEMENT Exhibitor shall not perform any alteration including but not limited to any repair painting staining and drilling to any portion of the facility or the exhibit booths without the prior written consent of the facility and PVSC All work involved in installing and dismantling exhibits and displays will be governed by local union regulations PVSC will provide and arrange for the installation of uniform draped backgrounds to a
107. ent my print ready file s to GES Please let us know when you expect to submit your artwork need assistance submitting my file s please contact me L_ will be submitting my file by date need GES to set my copy Copy placement only indicate copy in the area below l have already sent my print ready file s to GES Wag Total All items Ordered Check th bmission t sed below sialon eer ac sigs e E Surcharge Assessment 3 ASTER put them on the GES FTP site c RA AREG sent them to the gesgraphics ges com mailbox I sent a disc via USPS FedEx UPS or other C x8 25 D BE s s Tax 8 25 sent them directly to a GES employee insert name below Payment Enclosed Cre ALA PM A PM wn wf nl wn A A Orders placed at show site are subject to availability and will incurr a 20 Late Order Charge Digital File Submission You can upload your file s after sending in your order using the information Authorized Signature Please Sign below l agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract AUTHORIZED NAME PLEASE PRINT ftp csftp ges com SouthEast USER NAME gesseftp PASSWORD k7md 2dx Please make sure your file s are labeled with the exhibiting company s name and the show name e g EGGWHITES_ COOKING SHOW zip If you do not
108. ernational exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 103111 COMPANY NAME EMAIL ADDRESS Pick Up Information BOOTH NUMBER PICKUP DATE SHIPPING RECEIVING HOURS STREET ADDRESS CITY PROVINCE POSTAL CODE COUNTRY PICK UP CONTACT PHONE NUMBER FAX NUMBER SHIPPING INSTRUCTIONS ADDITIONAL CHARGES MAY APPLY MARK FOR WEEKEND PICK UP OR DELIVERY Pick Up Delivery Please complete the following information by either checking the appropriate box or by filling in the blank Please be as thorough as possible as this will enable us to provide you with the most accurate cost estimate possible Method of Shipment A Type of Customs Entry Permanent Sold Giveaways Value of Permanent Goods US Value of Temporary Goods US Ocean LCL L AirFreight Truck 20 Container L High Cube Other _ Temporary To Return Ocean FCL Mode of Transport Type of Equipment for FCL Commodity Desired Delivery Date or Targeted Move in Date 40 Container Weight amp Dimensions Final Weight Subject to Actual Weight amp Dimensions Length 2 Width 3 Height 4 Net W
109. ers ordering 208 220 Volts electrical services This notice DOES NOT apply to standard 120 Volt electrical services e Connecting ACCD wires directly to exhibitor equipment is prohibited Examples include but are not limited to hot tubs stoves ovens and RVs e Connection rates include bringing service to the booth from the floor pocket e Connection rates do not include adaptors or special wiring e If special electrical adaptors or plugs are required exhibitor must provide the wiring schematics with required connectors male amp female e If adaptors or plugs are not provided exhibitor must provide bare end tails for hardwiring to disconnect boxes e Customers are responsible for labor charges required to connect and disconnect wires and or adaptors ACCD requires electrical services to be installed operated and maintained in a manner which does not create a hazard to life or property Please contact ACCD Exhibitor Services Division with questions 512 404 4000 Thank You Exhibitor Services Division Austin Convention Center Department 68 ACCD Exhibitor Services Division 500 East Cesar Chavez Street FOR OFFICE USE ONLY Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 Customer ID UTL accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T M E N T Wi Fi Operating Guidelines Effective October 2011 The Austin Convention Center Department ACCD is the exclusive provider for wired and wir
110. es for receiving or storing freight Saves valuable set up time How to Ship in Advance to the GES Warehouse Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping labels Complete the enclosed Material Handling Order Form Remember to confirm receipt of your shipment prior to leaving for the show All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely Do not ship uncrated materials to warehouse For a rate quote please call GES Logistics at 1 888 454 4437 How to Ship to Exhibit Site Consign all domestic shipments c o GES Do not consign international shipments c o GES however please contact our international division at GESLogistic_international ges com Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels Complete the enclosed Material Handling Information Sheet All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely If you are shipping your carpet and or lighting truss make sure it is loaded last so it can be unloaded first
111. esday May 1 2012 Wednesday May 30 2012 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 9 00 AM 3 00 PM Closed 12 00 PM 1 00 PM amp Holidays Carrier GES Number of pieces wee ee nn nn nn nn MMMM nn 5 H HANGING SIGN FROM ADVANCE SHIPMENT TO FULL EXHIBITING COMPANY NAME AT SHOW 38th IEEE Photovoltaic Specialists Conference NAME OF EXHIBITION 042001904 Booth Number GES Raceway Crossing Building 3 16310 Bratton Lane Suite 300 Austin TX 78728 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Tuesday May 1 2012 Wednesday May 30 2012 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 9 00 AM 3 00 PM Closed 12 00 PM 1 00 PM amp Holidays C O Carrier Number of pieces ZSGES amp J 58 033012 x GES ie Hanging Sign Truss Labor Order Form i RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Servi
112. eted or otherwise to ship Customer Goods at the discretion of GES and at Customer s expense GES shall incur no liability for such shipment GES retains the right to dispose of Customer Goods without liability if left on the show floor unattended without labels or not correctly labeled i Concealed Damage GES shall not be liable for concealed loss or damage including but not limited to glass electronic equipment prototypes original art uncrated Goods or improperly packaged or labeled Goods j Unattended Booth GES shall not be liable for any loss or damage occurring while the Goods are unattended in Customer s booth at any time including but not limited to the time the Goods are delivered to the dock until the time the Goods are received by Customer s chosen carrier All Material Handling Forms and or Straight Bills of Lading covering outgoing Goods submitted to GES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist k Hanging items from Booth Customer shall not hang any articles merchandise product advertisements or other similar items from GES supplied booth materials this includes but is not limited to GES panels or pipe and drape utilized in Customer s own booth set up or in areas occupied by the show organizer or third parties If Customer does hang any prohibited items Customer alone shall be held liable for any damages costs actions or in
113. fo 042001904 2012 Global Experience Specialists Inc GES 042001904 54 033012 Global Expertence Specialists Key Information Supervised Labor Checklist RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 COMPANY NAME EMAIL ADDRESS Form Deadline Date May 11 2012 MANDATORY FORM BOOTH NUMBER To Be Completed By Exhibitor When Order is Placed Inbound Freight Information Method L GES Logistics Common Carrier AirFreight Vanline Other Carrier if known Contact Phone Number of Crates Shipped By Date Number of Fiber Cases Color Pro Number Target Date Loose Display Crated Display Shipped To Check One Warehouse Showsite Setup Information for GES Installation Setup Drawings Instructions Attached Setup Drawings With Exhibit Case Crate Number Rental Carpet Color Own Carpet Color Padding
114. g GES can manage your transportation without a hassle We offer simplified rates online tracking and single invoicing Call to have your shipping made easy Lighting amp Rigging A great way to maximize your visibility on the show floor is by creating mood and movement in your booth through lighting Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat How Can I Order My Show Services Expresso is GES new planning ordering and management system You can order everything you need for your tradeshow exhibits view account order history download the show schedule and so much more Step 1 Go to https ordering ges com Step 2 Find your show by typing the name of it into the search box and select it Step 3 Browse products and services and make your selections When you add the first item or service into your cart you will be prompted to sign in or create an account if you have not ordered on Expresso before Step 4 When you re ready to complete your order click into your shopping cart to complete and submit the required information GES National Servicenter The GES National Servicenter provides consistency and continuity of customer service for exhibitors
115. ge any material situated in a clearly identified No Freight Aisle you or your client depending upon your billing arrangements with GES will be charged a one hour minimum for forklift rental and labor 7 Turn in outbound freight bills to the service desk on a timely basis Holding freight bills until late in the day or turning in large amounts of freight bills to the GES Servicenter at one time may delay outbound truck scheduling and subsequently force your loading out into overtime Order Directly Online https ordering ges com Show Info 042001904 042001904 45 083011 Global Experience Specialists Material Handling Information All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to the GES Warehouse Storage of materials for up to 33 days prior to your show Delivery of Shipments to your booth by your published set up time Some convention centers and hotels do not have faciliti
116. ge or in transit to and from the show and or while on the show floor is the sole responsibility of Customer GES recommends Customer arrange for all Risk Coverage b Notice of Loss or Damage In order to have a valid claim notice of loss or damage to Goods must be given to GES or its agent within 24 hours of occurrence as evidenced in an Incident Report completed at Show Site by GES or delivery of outbound Goods c Filing of Claim Any claim for loss or damage to Goods must be in writing containing facts sufficient to identify the Goods asserting liability for alleged loss or damage and making claim for the payment of a specified or determinable amount of money Such claim must be filed with the appropriate party within the time limits specified herein Damage reports incident reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of a claim Claims for Goods alleged to be lost stolen or damaged at the Show Site must be received in writing by GES within thirty 30 days after the close of the show Claims for Goods alleged to be lost or damaged during transit must be received by the responsible party within nine 9 months of date of delivery of Goods GES Logistics subcontracts the movement of Goods to third party carriers Claims for damage in transit should be made directly with your carrier as shown on the Material Handling form Bill of Lading In the event of a dispute wit
117. gramming Discount N A 50 00 Telephone Service Terms and Conditions e Local Service 1 Phone line installation includes one touch tone line and male RJ 11 jack All lines configured for Dial 9 calling 2 Allows exhibitor to dial any local number and toll free numbers It also allows callers to use their own long distance carrier for long distance credit card calls eLong Distance ePhone Set 1 Allows both local and long distance dialing 2 Long distance charges are in addition to the installation charge and will be billed after the close of the event 3 Deposit A major credit card is required as a security deposit for long distance service activation The credit card information section on the order form must be completed 4 All long distance charges will be processed against credit card information previously provided by Exhibitor 1 Deposit A major credit card is required as a security deposit for rental of a handset The only security deposit we accept is a major credit card The credit card information on the Exhibitor information section must be completed Your credit card will be charged 50 00 for the replacement of the equipment if you fail to return the equipment after the close of the event 2 Pick Up and Return Phone sets must be picked up and returned to the Utility Service Desk Should you need assistance in picking up or returning your set please contact Ethe ACCD xhibitor Services Division 3 Rental of telep
118. h GES Customer will not withhold payment or any amount due GES for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay GES prior to the close of the show for all such charges and further agrees that any claim Customer may have against GES shall be pursued independently by Customer as a separate action to be resolved on its own merits GES retains the right to pursue collection on amounts owed after show close without regard to any amount alleged to be owed for damage or loss d Filing of Suit Any action at law regarding loss or damage to Goods must be filed within one 1 year of the date of declination of any part of a claim logistics claims excluded IX Jurisdiction Choice of Forum These Terms and Conditions of Contract shall be governed by and construed in accordance with the applicable laws of the United States or alternatively and depending on jurisdiction the laws of the State of Nevada The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Nevada or as applicable depending upon jurisdiction the County Circuit Court in Clark County Nevada X Advanced Warehousing Temporary Storage Long Term Storage All terms and conditions relative to Advanced Warehousing Temporary Storage Long Term Storage are contained in separate agreements titled Storage Agreement In the event that a Storage Agreement is not executed between the parties the following
119. height of eight feet above the floor draped side rails which will be three feet high and a company identification sign with the exhibitor s name Each exhibit must be confined to the space limits indicated on the floor plan No part of any standard booth may be over eight feet high All exceptions to the standard rule must receive permission from the PVSC Show Management in writing NOTE Displays in island booths may exceed twelve feet high with approval of Show Management Please refer to the booth construction and design specifications The PVSC Show Management s ruling in such matters is final 7 EXHIBIT SPACE Exhibit space is priced at variable rates depending on the purchased booth package 8 INSTALLING EXHIBITS If installation of any exhibit has not started four working hours before the show opens the management shall order the exhibit to be erected and the exhibitor will be billed for all charges All exhibits must be fully operational one hour before the show opens After that time no installation work will be permitted without special permission from PVSC 9 REMOVING EXHIBITS All exhibits must remain fully operational until the closing hour of the final day of the exhibition For one hour after closing exhibitors may pack table items but should not interfere with the removal of aisle carpet and return of empty crates Each exhibitor will complete arrangements for removing his material in accordance with the information prov
120. hich backs to Linear Booths and b one which backs to another Peninsula a zz n Booth and is referred to as a Split Island Booth lt lt Dimensions el tet il 5 A Peninsula Booth is usually 20ft by 20ft 6 10m by S a 1524M 3048M SAAN S 6 10m or larger When a Peninsula Booth backs up to two Linear Booths the back wall is restricted to 4ft 1 22m high within 5ft 1 52m of each aisle permitting adequate l 20 line of sight for the adjoining Linear Booths See erae Line of Sight exception on page 8 A typical maximum height range allowance is 16ft to 20ft 4 88m to 6 10m PLAN VIEW including signage for the center portion of the back wall Double sided signs logos and graphics shall be set back ten feet 10 3 05m from adjacent booths 6 096M 20 1 524M 3 048M 1 524M 1 524M 2 5 10 of 5 5 W l j a wn a QD a B A T a 2 2 S ct De 7 A FRONT VIEW gt MAX PERMISSIBLE ae This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply
121. hone hand sets may not be discounted eSpecial Programming Telephone 1 The ACCD offers voice mail line rollover services and non dial 9 service 2 Special programming requests must be made at least 10 days prior to the event or we cannot guarantee delivery of service 3 No Discount available for Special Programming services for Credit Card Machine Use 1 The telephone line fees do not include electrical services necessary for credit card machines 2 It is the exhibitor s responsibility to ensure that credit card machines are programmed for Dial 9 calling Contact your credit card processor for all credit card machine programming instructions Calling Card Dialing Instructions Some exhibitors do not want a separate bill for long distance charges after the show closes If you select local service for your phone line you can use your phone credit card for long distance calling Contact your calling card service provider for local call dialing instructions 72 AUSTIN CONVENTION CENTER D E P A R T M E N T ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov ACCD Exhibitor Services Technology Price Schedule Event 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Discount Deadline 5 18 2012 Technical Services Product ID Product Description AV101 AV Patch Fee Exhibit Halls Ballr
122. hould have a basic working knowledge of the Exhibitor Services Manual contents and information By following the information below you will enjoy a smooth trade show experience Ordering Trade Show Services Please include your complete customer information on each order form including address with zip code phone and fax numbers e mail addresses company and contact name and most importantly booth number If you have multiple booth locations please complete separate order forms for each location booth meeting room etc Please ensure that the credit card information is complete and correct including the expiration date When ordering carpet draped tables or counters remember to select the colors you desire Please make sure that the size of the carpet you order is appropriate for your booth space e g do not order a 10 x 20 carpet for a 8 x 10 booth Keep the total square footage of your booth space in mind when you order your decorating items Don t order more than will comfortably fit in your booth and still allow you to do business Inbound Move In Confirm your furnishings orders with the GES National Servicenter www ges com chat You should receive a confirmation of your order within 3 5 days of placement Confirm target dates with GES and communicate them to your carrier Refer to the Special Handling brochure enclosed to ensure that you do not incur special handling charges You may want to share this brochur
123. https ordering ges com Show Info 042001904 042001904 45 033012 C 2 GES fv Carpet Package Order Form RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Discount Deadline Date May 11 2012 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 COMPANY NAME EMAIL ADDRESS GES Carpet Packages offer significant savings Carpet Packages must be received 14 days prior to move in to guarantee delivery and color selection 13 oz carpet is included with all Standard Exhibit Systems except exhibit 600001 26 oz Plush and 50 oz Ultra Plush are available with all exhibit system rentals as upgrades Price List DISCOUNT REGULAR SAVE All Carpet Packages Include ITEM DESCRIPTION PRICE PRICE 10 Off Padding Visqueen and 4 Day Cleaning 400021 13 oz Carpet Package Per Sq Ft 6 06 9 09 Prices include delivery installation rental and removal pe a OF Pari Peai pa Ft lel ee Cancellation Policy Custom Size Booth Carpet cancelled after being cut will be Eo SUS cpr mar hey moma enue charged 100 All other carpet cancelled will be charged 50 of o
124. ia Split Island Booth A Split Island Booth is a Peninsula Booth which shares a common back wall with another Peninsula Booth The entire cubic content of this booth may be used up to the maximum allowable height without any back wall Line of Sight restrictions A typical maximum height range allowance is 16ft to 20ft 4 88m to 6 10m including signage The entire cubic content of the space may be used up to the maximum allowable height Double sided signs logos and graphics shall be set back ten feet 10 3 05m from adjacent booths WALL LEFT SIDE VIEW AISLE kao 20 r 6 096M S og re WALL NOS Ge o Wy WALL 1 Q D a lt WALL x S FRONT VIEW o8 No s AISLE Pa SPLIT ISLAND BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F REEMAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Island Booth An Island Booth i ize booth d to aisl ll n Island Booth is any size booth exposed to aisles on a four sides AISLE Dimensions 6 096M An Island Booth is typically 20ft by 20ft 6 10m by 6 10m Ls 20 or larger although it may be configured differently Use of Space The entire cubic content of the space may be used up to the
125. ial Services Provider for your show we offer a variety of fully integrated services at competitive rates GES Transportation Plus provides e Online tracking 24 7 On site GES support team Consolidated invoice Note Round trip shipping is required to qualify for Transportation Plus rates Transportation Plus does not apply to shipments that are considered small package local or shipments over 5000 Ibs Get an instant quote today at logisticsquote ges com ges com 800 475 2098 Exhibitions Events Experiences 2012 Global Experience Specialists Inc GES 120711 GES ee Transportation Plus and Material Handling Form ae RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Form Deadline Date May 11 2012 Go to below link to view images and information http ges com ecommiinfo specialhandling pd 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Transportation Plus Ship With GES Logistics To Receive A 10 00 Savings On Material Handling To set up your savings with
126. iation shall have the right without notice to the Exhibitor to sell or offer for sale the space hereby leased and the Exhibitor shall be liable for any deficiency loss or damage suffered by the Association by reason thereof which loss deficiency or damage the Exhibitor agrees to pay the Association upon demand PVSC Show Management shall have sole authority to interpret and enforce all rules and regulations contained herein to make amendments thereto and to make such further rules and regulations as shall be necessary for the orderly conduct of the conventions and exposition Any company violating any of the rules and regulations will forfeit its right to exhibit in subsequent years ELIGIBILITY PVSC Show Management reserves the right to determine the eligibility of any company or product for inclusion in the Exhibition All decisions of PVSC are final Exhibitor agrees to comply with all subsequent rules and regulations adopted by PVSC In addition to other remedies available to PVSC if exhibitor violates these Rules and Regulations PVSC may at its option require exhibitor to forfeit his right to occupy exhibit space vacate exhibit space or forfeit all monies paid to PVSC Date Authorized Signature This line must be signed for acceptance of application Title 3 048M 10 Linear Booth Linear Booths also called in line booths are generally arranged in a straight line and have neighboring exhibitors on their immediate
127. ible covered container which is emptied at least once a day 9 The use of open flames burning or smoke emitting materials candles incense lanterns are not permitted in the facility Continued 77 10 11 12 13 14 Electrical equipment is to be installed operated and maintained in a manner which does not create a hazard to life or property Whenever in the opinion of the Austin Fire Department it is essential for public safety in any place of public assembly the owner agent or lessee shall employ one or more qualified persons to be on duty These individuals shall be subject to the Austin Fire Department s orders and shall be in uniform and remain on duty during the times such places are open to the public Any fees are the responsibility of the client The following items may not be used without prior written approval of the Fire Marshal s Office a Display or storage of LPG liquid propane gas b Flammable or combustible liquids c Flammable gas d Cotton hay paper straw moss split bamboo wood chips etc All items must be treated with fire retardant materials Documentation affirming non combustible of flame retardant properties must be available on site e Welding or cutting equipment for show set up or for demonstration purposes f Gas fired appliances for demonstration purposes g Salamander stoves h Compressed gas cylinders If approved cylinders are to be firmly secured in an upright po
128. ice of PVSC intentions to close an exhibit PVSC assumes no liability for any work performed by any contractor and exhibitor shall look solely to such contractor in the event of any injury or damage resulting from the work performed by such contractor 11 STORING CRATES AND BOXES The official drayage contractor will handle and provide storage spaces for crates and boxes during the exhibition and will return properly marked materials after the show is over The contractor will supply tags to be attached to each piece stored Small boxes should be nested in larger ones to reduce the number of pieces to be stored No boards will be accepted for storage unless they are securely tied in bundles and tagged Fire regulations require that wrapping materials such as paper excelsior etc must be completely enclosed within the packing boxes Materials violating these regulations will be considered refuse and will be discarded at exhibitor s cost and without liability to PVSC 12 FIRE REGULATIONS Carpets drapes curtains scenery and all other materials used for artistic enhancement in displays must be flame proofed by a method and compound to conform with applicable fire laws The use of paper material having an acetate cellulose or nitrate cellulose content or incapable of being flame proofed is not permitted Samples of merchandise displayed for sale are exempt from the above rules 13 SAFETY GUARDS AND PROTECTION Exhibitor shall comply with all a
129. ided in the service kit These arrangements can be made at the Exhibitor Service Desk If exhibitor fails to timely remove his materials from the exhibit area exhibitor shall indemnify hold harmless and defend PVSC from and against any and all fees costs or expenses PVSC must pay as a result of such late removal PVSC shall not be responsible for materials left after June 7 2012 Any property remaining in the exhibit area after one hour following the cessation of the Trade Show may be disposed of or stored or shipped at exhibitor s sole cost as PVSC or the facility deems appropriate All soace occupied by an exhibit must be left in the same condition as it was before set up PVSC shall charge exhibitor for additional clean up charges PVSC incurs resulting from exhibitor s failure to properly clean his exhibit space at the completion of the Trade Show 10 CONTRACTOR SERVICES About 60 days before the show opens an exhibitor service kit will be available Installation hours will be listed in the service kit This kit will contain all forms for ordering necessary services PVSC will designate contractors to provide all show services other than supervision of booth installation and dismantling The exhibitor shall provide only the material and equipment owned and to be used in the exhibit space Contractors will provide all other items An exception will be made only when the exhibitor has received PVSC s written approval therefore at least 45 days bef
130. insurance or a guarantee of security f Unattended Goods GES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Goods for any and all risk of loss g Empty Storage GES assumes no liability for loss or damage to Goods or crates or the contents therein while containers are in Empty Storage It is Customer s sole responsibility to affix the appropriate labels available at the GES Service Desk for empty container storage and ensures that any pre existing empty labels are removed h Forced Freight GES is not liable for Customer Goods left on the show floor after the show closing deadline with or without a Material Handling Services Straight Bill of Lading signed by Customer It is Customer s responsibility to complete accurate paperwork for shipping and to Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat ensure Customer Goods are properly labeled If Customer Goods remain on the floor after the show closing deadline GES has the right to remove the Customer Goods GES is authorized by Customer to proceed in the manner chosen by Customer on the Order of Material Handling Services Straight Bill of Lading if one has been compl
131. ion for Expositions amp Events Rules amp Regulations 1 All Exhibitor Appointed Contractors must comply with show rules and regulations and accept appropriate liability for any negligent actions 2 The Exhibitor Appointed Contractor acknowledges that the show site and surrounding areas are active work zones and the Exhibitor Appointed Contractor its agents employees and representatives are present at their own risk 3 The Exhibitor Appointed Contractors shall be prepared to show evidence to the Official Service Provider that it possesses applicable and current contracts 4 The Exhibitor Appointed Contractors shall be prepared to show evidence it has authorization from the contractor 5 The Exhibitor agrees that he is ultimately responsible for all services in connection with his exhibit including freight drayage rentals and labor 6 The Exhibitor Appointed Contractor shall provide certificates of insurance and must agree in writing no later than 10 days prior to show opening 7 The Exhibitor Appointed Contractor will be responsible for all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etc Where applicable a one hour minimum labor charge will be charged at the appropriate steward rate of pay per day per union to either the Exhibitor Appointed Contractor Exhibitor depending upon the billing arrangement set up with GES Based upon Exhibit
132. ions and in turn helping us to provide the best possible show experience for our clients Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 36 033012 Specialists ZEGES Errime Pre Printed Outbound Material Handling Request os RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Form Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 MANDATORY FORM COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Please complete this form and return it to GES before the above Deadline Date so we can provide you with printed outbound material handling documents and shipping labels at the close of the show for you to review and sign To take advantage of this service please complete and return this form If this form is not received by GES by the time of above Deadline Date this pre printing service will not be provided Shipping Information FROM COMPANY C
133. iplex plugs is prohibited e All exhibitors cords must be of the three 3 wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded e Electrical equipment is to be installed operated and maintained in a manner which does not create a hazard to life or property e Connection rates cover bringing service to the booth in the manner and location most convenient to the ACCD and do not include adapters or special wiring e Each exhibitor must order power separately Exhibitors are not allowed to share power e Unauthorized use of electrical services will be terminated or exhibitor must pay utility service charges associated with service NOW BWNE 71 A ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T M E N T ACCD Exhibitor Services Telephone Price Schedule Event 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Discount Deadline 5 18 2012 Product ID Product Description Discounted Price Standard Price T101 Local Only Phone Line 150 00 200 00 T102 Local Long Distance Phone Line 188 00 250 00 T103 Telephone Set Rental Credit Card Deposit Required Discount N A 0 00 T301 MultiLine Speakerphone Local 263 00 350 00 T302 MultiLine Speakerphone Long Distance 263 00 350 00 T401 Specialty Pro
134. ir Otto Highback Black 23 L 21 D 43 H 402 00 603 00 305118 Sectional 3 pc Newport Charcoal 113 L 34 D 33 1 340 00 2 010 00 305126 Chair Task 25 L 26 D 21 H 127 00 191 00 305120 Sectional South Beach 3 pc Platinum 152 L 40 D 1 230 00 1 850 00 305112 Chair Tilt with Arms Black 26 L 25 D 34 H 243 00 365 00 305117 Sofa Astro 83 L 36 D 29 H 648 00 972 00 305043 Stool Drafting 25 L 26 D 34 H 185 00 278 00 305125 Sofa Key West Black 85 L 35 D 33 H 480 00 720 00 Seating Barstools 905121 Sofa Lisbon Black Leather 88L ere 674 00 1 010 00 305012 Barstool Banana Black 21 L 22 D 30 H 140 00 210 00 305116 Sofa Marrakesh Light Beige 84 L 37 D 34 H 581 00 872 00 gt i i S i amp a 305013 Barstool Banana White 21 L 22 D 30 H 140 00 210 00 305124 Sofa Memphis 55 L 31 D 28 H 617 00 926 00 F H a E ff H a 305010 Barstool Gin Maple 16 L 16 D 29 H 179 00 269 00 305123 Sofa Rio Blue Suede 76 L 34 D 33 H 578 00 867 00 a hast 305149 Sofa South Beach Platinum Suede 69 L 29 D 27H 561 00 842 00 305023 Barstool Ice Transparent Chrome 16 75 L 16 D 32 189 00 284 00 i j i i 305011 Barstool Jetson Black 18 L 19 D 29 H 229 00 344 00 Seating Club Chairs 305006 Barstool Ohio Black 18 Round 31 H Adj 200 00 300 00 305081 Chair Astro Light Beige 36 L 36 D 29 H 437 00 656 00 305007 Barstool Ohio Grey 18 Round 31 H Adj 200 00 300 00
135. iscrepancies or shipments received without a certified weight certificate a 16 00 fee will be charged per shipment C O Carrier Number of pieces GES amp we nn nn MMM MMMM MMM MMMM MMMM EXHIBITION FREIGHT Carrier FROM DIRECT SHIPMENT TO FULL EXHIBITING COMPANY NAME AT SHOW 38th IEEE Photovoltaic Specialists Conference NAME OF EXHIBITION 042001904 BOOTH NUMBER C O GES Austin Convention Center Hall 4 500 East Cesar Chavez Street Austin TX 78701 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Sunday June 3 2012 after 10 00 AM Monday June 4 2012 by 2 00 PM CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading In the event of weight discrepancies or shipments received without a certified weight certificate a 16 00 fee will be charged per shipment Number of pieces 35 022012 lt SGES Evere Advanced Warehouse Receiving Hours cis Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Common Carriers amp Air Carriers Delivery Hours Monday Friday 9 00 AM 3 00 PM first come first served No Appointment Required for Common Carriers Specialized Point to Point Ground Carriers i e
136. it Light Box Large 37 x85 550 00 825 00 600222 Exhibit Light Box Medium 37 x56 434 00 651 00 600223 Exhibit Light Box Small 37 x28 268 00 402 00 Please Indicate Choices Place Order Here 13 oz Standard Carpet Colors 20x20 Exhibits 10x20 Exhibits 10x10 Exhibits SNIN ITEM DESCRIPTION PRICE QUANTITY TOTAL PRICE Gray will be provided if no color is indicated below Black I Blue L Blue Jay gt Burgundy Emerald Green Gray Pepper Red Table Skirt Color 600001 ONLY A Total All items Ordered Gray will be provided if no color is indicated below Ax Beige Blue Burgundy a Petroleum Surcharge Assessment 3 Forest Green Gold Gray Subtotal A B C Purple Red Teal Cxe28 D White Black D Rental Tax 8 25 Panel Type and Color 20x20 Exhibits 10x20 Exhibits 10x10 Exhibits 600410 Payment Enclosed C D E 600103 600101 600102 600221 600222 600223 ONLY Fabric Gray will be provided if no color is indicated below agree In placing orde a ave accepted ayme O _ Coated Black L Coated Maple and e amp Conditions of Co Coated Oxford White Coated Prism Blue L_ Coated Silver Gray Fabric Black T J X Fabric Blue Fabric Gray AUTHORIZED NAME PLEASE PRINT DATE Trim Metal
137. itions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Form Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 MANDATORY FORM EMAIL ADDRESS BOOTH NUMBER COMPANY NAME SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL A unique grid must be completed for each of the following services to ensure proper placement of items in your booth Please do not combine services onto a single grid Print photocopy as needed L Hanging Signs Truss Form H 2 Show Cases Form A 1 Pegboard Tackboard Form A 1 L Special Colored Drape Form A 1 _ Standard Exhibit Systems if exhibit size is smaller than booth size Form D 1 _ Pad and Carpet if you are not carpeting your entire booth Form C 1 _ Installation amp Dismantling Form L 1 To use this grid Use bold lines to indicate the outline of your booth Indicate the scale of the grid i e 1 square 1 foot or indicate the dimensions of your booth Mark the adjacent booth numbers or aisle numbers Each square is feet square since my booth is feet wide by feet long BACK OF BOOTH indicate adjacent booth or aisle number Indicate Indicate Adjacent Adjacent Boothor ereiten ee ee ce le ed et te le Booth or Aisle Number Aisle Number FRONT OF BOOTH indicate adjacent booth or aisle n
138. itor Appointed Contractor s insurance agent with a minimum of coverage and limits as described below a Commercial General Liability with limits of not less than 1 000 000 each occurrence 2 000 000 general aggregate and 2 000 000 products amp completed operations aggregate b Umbrella Excess Liability with a limit of not less than 1 000 000 each occurrence c Workers Compensation as required by law with Employers Liability Limits of not less than 1 000 000 each accident 1 000 000 disease each employee and 1 000 000 disease policy limit d Automobile Liability with a limit of not less than 1 000 000 combined single limit each accident e The Commercial General Liability Policy shall name Global Experience Specialists Inc GES Official Service Provider Pinnacle Convention Managment Show Management 38th IEEE Photovoltaic Specialists Conference Show and Austin Convention Center Facility as additional insureds on a primary and non contributory basis See attached sample certificate of insurance Any Exhibitor who has identified an Exhibitor Appointed Contractor must ensure that the Exhibitor Appointed Contractor has a current Certificate of Insurance on file with GES or Show Management evidencing the correct coverage at least 10 days prior to the first move in date for the show or the Exhibitor Appointed Contractor will not be able to have access to the facility to perform any work Customer acknowledges
139. itor Services for assistance 2 Exhibitor is responsible for providing compatible adaptors to hose lines Water Drain Terms and Conditions e Water 1 All equipment using water must have inlet and outlet properly tagged by the exhibitor and must connect to hose coupler 2 All equipment using water must include a backflow prevention device Without this device the ACCD will be unable to provide service to your booth 3 All water supplies must be set to the off position at the end of each day 4 Availability of water services are subject to restrictions imposed by the City of Austin Water Wastewater Utility Drainage Drains are not designed to handle the discharge of large volumes of water Drains are strictly for water Other arrangements must be made for disposal of materials such as grease food products etc Any exhibitor using 5 gallons or more for their exhibit is required to purchase a water and drain connection Any exhibitor that is found draining water directly into our floor pockets will automatically have the water and drain service accessed to their billing at the rate of 230 00 AWNR 74 Austin Convention Center Department 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4123 CONVENTION CENTER D E P A R T M EN T ACCD Exhibitor Booth Security Order Form Event 100008515 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Security Discount Deadline
140. ity on a holiday will be billed the holiday rate of 34 00 hr with a four 4 hr minimum 2 Requests for unarmed security are limited to available resources on site If unarmed security is not available a licensed peace officer will be used to fill the position at the rate of 60 00 hr with a four 4 hr minimum 3 Provide specific instructions required for booth security staff duties 4 Identify the quantity of the booth security staff you need 5 Provide the date s and time s the booth security staff will be scheduled to work 6 List the total number of hours security is scheduled for this event 7 All security and licensed peace officers working in the facility come under the direct control of the ACCD Director or designee LICENSE TEXAS PEACE OFFICERS 1 The rate for a licensed peace officer is 60 00 hr with a four 4 hour minumum Please call for availability 2 Only Certified Texas Peace Officer s are allowed to carry firearms in the facility TERMS AND CONDITIONS 1 Credit will not be given for services ordered and not used 2 A four 4 hour minimum will be charged unless otherwise specified 3 Charges will be made in one half 1 2 hour increments after the initial four 4 hour minimum Event 100008515 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Security Discount Deadline 5 1 2012 75 Phone 512 404 4000 Fax 512 404 4123 Austin Convention Center Department 500 East Cesar Chavez St
141. juries resulting from the hanging of such item s GES shall have no liability for any damages costs actions or injuries arising out of Customer s failure to comply with this provision VII Measure of Damage a Sole Relief If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less b Labor GES assumes no liability for loss damage or bodily injury arising out of Customer s supervision of GES provided union labor If GES supervises labor for a fee GES shall be liable only for actions or claims arising out of its negligent supervision Such liability shall be limited to the cost to Customer of the supervised labor or the depreciated value of the Goods whichever is less If Customer elects to use unsupervised labor then Customer assumes all liability for the actions or claims that arise out of such work including but not limited to loss damage or bodily injury and shall provide GES and show management with an indemnity including defense costs for any claims that result from Customers supervision or failure to supervise assigned labor Vill Miscellaneous a Insurance GES IS NOT AN INSURANCE COMPANY AND DOES NOT OFFER OR PROVIDE INSURANCE It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in stora
142. kage 685 00 1 028 00 Includes 2 Contemporary Stools 1 6 Skirted Counter 24 X42 1 Includes 2 Black Banana Barstools 1 Locking Pedestal Wastebasket 404106 Premium Stool Package 545 00 818 00 Includes 2 White Banana Barstools 1 Bar Table 30 X42 404109 Rio Collection 1 304 00 1 957 00 Includes 1 Blue Suede Rio Sofa 1 Blue Suede Rio Chair 1 Inspiration Coffee Table 404108 South Beach Club Collection 1 588 00 2 387 00 Please Indicate Choice Place Order Here 13 oz Standard Carpet Colors 404201 ONLY Gray will be provided if no color is indicated below ue Black Blue Blue Jay Burgundy Emerald Green _ Gray Pepper Red Table Skirt Color 404002 404012 ONLY Gray will be provided if no color is indicated below Beige Black Blue Burgundy Forest Green Gold i Gray Purple Red B Teal White Panel Type and Color 404201 ONLY Fabric Gray will be provided if no color is indicated below D Coated Black Coated Maple _ Coated Oxford White _ Coated Prism Blue Coated Silver Gray Fabric Black agre Fabric Blue Fabric Gray Trim Metal Color 404201 ONLY r Silver will be provided if no color is indicated below Black Silver Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Glo
143. licy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Discount Deadline Date May 11 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE 404201 GEM 4 10 x 20 Package 5 710 55 8 566 60 404104 Bar Package 1 528 00 2 292 00 Includes 1 10 x 20 Standard Exhibit System 1 10 x 20 Standard 130z Includes 2 White Oslo Barstools 1 Martini Bar Carpet 2 Contemporary Stools 1 Wastebasket 404101 Barcelona Club Package 1 633 00 2 458 00 404001 Chair Package A 383 05 574 60 Includes 2 Black Barcelona Chairs 1 Inspiration End Table oe Arm Chairs 1 Starbase Table 40 X30 1 404103 Deluxe Chair Package 661 00 992 00 A0024 micniane a i E 820 00 1 230 00 Includes 2 New York Chairs 1 Cafe Table 36 X29 isplay Case Package j F F Includes 2 Contemporary Arm Chairs 1 Starbase Table 40 X30 1 6 Half 404110 Newport Collection F 1 662 00 2 493 00 View Display Case Includes 1 3 Piece Newport Sectional Charcoal Leather 1 Soho Coffee Table 404002 Chair Package B 326 05 489 60 A i Includes 2 Contemporary Arm Chairs 1 6 Skirted Table 24 X30 1 404107 Premium Chair Package _ 567 00 852 00 Wastebasket Includes 2 Black Brewer Chairs 1 Bar Table 36 X29 404012 Stool Package B 383 55 576 60 404105 Premium Pedestal Pac
144. m graphics quote 600501 Sign 7 x11 56 00 84 00 600502 Sign 7 x44 62 50 93 75 600547 Easel Back 9 60 14 40 DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE 600533 22 W x 28 H Vertical Sign w Sign Holder Single Sided includes frame rental graphic amp delivery 170 00 245 00 600534 22 W x 28 H Vertical Sign w Sign Holder Double Sided includes frame rental graphic amp delivery 220 00 295 00 600526 Freestanding 24 W x 84 H Vertical Ad Board w Cardboard Base Single Sided includes cardboard base graphic amp delivery 200 00 250 00 600528 Freestanding 24 W x 84 H Vertical Ad Board w Cardboard Base Double Sided includes cardboard base graphic amp delivery 325 00 375 00 600527 Freestanding 38 W x 84 H Vertical Ad Board w Cardboard Base Single Sided includes cardboard base graphic amp delivery 300 00 350 00 600529 Freestanding 38 W x 84 H Vertical Ad Board w Cardboard Base Double Sided includes cardboard base graphic amp delivery 425 00 475 00 600535 72 W x 36 H Vinyl Banner horizontal or vertical w Silver Grommets 180 00 280 00 Please Indicate Choice Place Order Here Cardboard Base Colors Item 600528 600526 600529 600527 ONLY Black White L Gray Printed Base Additional Cost 19 57 Item 601099 Please add to total and include graphics in digital file submission ITEM DESCRIPTION PRICE QUANTITY TOTAL PRICE have NOT s
145. mantle Thursday June 7 3 30PM 7 00 PM Please take notice this event moves out on overtime all applicable surcharges will apply Carrier Check in Post Show Thursday June 7 4 30 PM Carriers post show must be checked in by this time Facility Clear Thursday June 7 7 00 PM All exhibitor materials must be removed Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 17 R040312 B040412 1311 Specialists ZSGES 2 Show Information cm All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual Shipping Addresses Use Provided Shipping Labels in this Exhibitor Services Manual to Expedite Handling Consign all domestic shipments c o GES Please do not consign international shipments c o GES Contact our international division at GESLogistic_international ges com Advance Shipments to Warehouse Shipments should arrive on or between clo GES May 1 30 2012 38th IEEE Photovoltaic Specialists Conference Hours for receiving are Monday Friday 9 00 AM 3 00 PM Your Company Name amp Booth Number Please Note The Advanced Warehouse will be closed on Monday May 28 Raceway Crossing Building 3 2012 in observance of the Memorial Day Holiday 16310 Bratton Lane Suite 300 Austin TX 78728 US
146. nc INSURER B Aetna Casualty amp Surety Company o nal henney lg INSURER C Travelers Insurance Company ew York Attn Joe Smith INSURER D Royal Insurance Company Pere Phone 212 555 5349 Fax 212 555 9819 INSURERE nn COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT 8 3 TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES EIMITS SHOWN y HAVE BEEN REBUCED BY PAID CLAIMS 9 a e J aR gt TYPE OF INSURANCE POLICY NUMBER PO ODAYI DATE ame TN DATE LIMITS a GENERAL LIABILITY 000P98298 AI1 01 01 12 01 01 13 EACH OCCURENCE 1 000 000 4 _ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE Any one fire 50 000 CLAIMS MADE OCCUR MED EXP Any one person 5 000 A PERSONAL amp ADV INJURY 1 000 000 GENERAL AGGRREGATE 2 000 000 GENERAL AGGREGATE LIMIT APPLIES PER PRODUCTS COMP OP AGG 2 000 000 POLICY PROJECT LOC AUTOMOBILE LIABILITY SKLS 029499S 01 01 12 01 01 13 COMBINED SINGLE LIMIT 1 000 000 ANY AUTO Ea accident ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS Per person B HIRED AUTOS BODILY INJURY NON OWNED AUTOS Per accident PROPERTY DAMAGE Per accident GARAGE LIABILITY AUTO ONLY EA ACCIDENT 1 000 000 A
147. nce Specialists Inc GES 042001904 51 060111 ZSGES See Digital File Preparation All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 We want your graphics and images to look their absolute best We are committed to partnering with you in order to provide the most comprehensive and effective solutions in the trade show industry The graphic print and production industry is continuously evolving In order to insure the best quality graphics and images from your digital files and to make file transfers as seamless as possible we are pleased to provide you with guidelines for submission of your art to Graphics Production If you are unable to provide digital artwork for your signage needs we are capable of providing you with layout services Additional fees will apply Please contact GES for details Suitable Formats for images or logos Suitable Media for images or logos Program Preferred Format Media Preferred Format Adobe Illustrator CS4 ai eps CD ROM CD R or CD RW Please send hard copy color proofs Adobe Photoshop CS4 tiff LZW jpeg high quality DVD ROM DVD R or DVD RW Please send hard copy color proofs Adobe InDesign CS4 indd include all links Email Attachments Limited to maximum size of 5MB Adobe Acro
148. nt Deadline 5 18 2012 Utility Service Distribution Grid e Please use grid should you not have a floor plan to submit e Mark the adjoining booth or aisle for orientation Company Name Use the coordinates or the boxes as a scale for placement of services e Labor charges will be applied to your order form as outlined in our labor guidelines Booth Number 10x10 Adjacent booth or aisle SCALE check one 1 Square 1 Ft Default O 1 Square Ft CECE OR BS oE ME a CE BE CO E TE E EENENESSER l ar i it eS A N i i i i i i i i i S ce ae j h e a ee ja a e he je aa j eee de J adem Oe lee ee mi me de ee me be ee me bh te bm mle ae me Hd eb eee i i i i i i i i i i i i I i ise eae te ed sh eee ee ee gh ee hen ae ai i j See reer ete cr ener deere neers ete cena i I I i l podackesoolosckLoedjookloedJonloegoecbodaooleoeeloeockheodoskloedon T EERE A Cori TP Vege eh Sie J 2 l 4 b 4 bd b 4 bob td 4 bd Adjacent booth or aisle 20x20 J i g i l fel a A EN E Mel aged E EN E CA ey I I peso Py Ne Se a tl ek a eae tg ba i ware aac tel Ie termi es Eee i ser late loses tele ae LRT ae mata rete bad bee haga EEE LET PAA PAY feet ON TEER E len EE EER TEE i od fest Gane eg eee EE TAD
149. of loss remains Customer s alone and GES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk Order Directly Online https ordering ges com Show Info 042001904 042001904 24 122711 Fire Regulations Global 4 Experience Specialists All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 The information contained in this brief outline does not by any means completely cover the ordinance and regulations contained in the Austin Fire Code but it does provide the basic rules governing exhibits in any building open to the public The exhibit coordinator is responsible for making sure all regulations are followed and that prior approval for the exhibit is obtained Individual exhibitors are additionally responsible for the items which are in italics Remember the fire codes for Austin may be different from other cities and exhibitors will be responsible for complying with the Austin Fire Codes We will take reasonable steps to insure that you are allowed to display your products effectively as long as it does not create a fire safety hazard to yourself other exhibitors or people attending the exhibit 1 Floor plans for all show must be approved by the Fire Marshal s Office 10 days prior to the e
150. oise levels Public address or amplifying devices which project beyond exhibitor s space are prohibited 21 IRREGULAR ACTIVITIES Each exhibitor s activities must be confined to the booth space No noise makers of any kind will be permitted All exhibitors distributing stick ons for attendees badges may not obstruct the attendee s name or affiliation on his or her badge If complaints arise the offender will be denied the right to distribute the stick on Sideshow tactics or other undignified displays are prohibited PVSC at its sole discretion shall have the right to prohibit the distribution of samples or handouts that it deems inappropriate or objectionable Prizes awards drawings raffles lotteries or contests of any kind are permitted only with the prior written approval of PVSC Show Management Distribution of small novelty items e g luggage tags pencils pocket calendars shall not be permitted without the prior written approval of PVSC Press conferences by exhibitors on the exhibit floor during exhibit hours are prohibited Distribution of refreshments or food will not be permitted without prior written approval by the official catering service 22 SOCIAL FUNCTIONS Exhibitors may conduct social functions in public areas of hotels provided such functions are held at such times and places as not to interfere or conflict with PVSC s scheduled activities and provided further that exhibitor receives the written app
151. on of cloth banners and signs under 100 Ibs have structurally engineered rigging points as well as blueprints displaying a current structural engineer s stamp 3 If your sign requires electricity make sure it is in working order and in accordance with the National Electric Code Place your order for electrical services and electrical labor on the Electrical Service Order Form 4 Include Exhibitor contact information with the order 5 Include engineer stamped assembly and hanging instructions with the order GES accepts no liability for any work completed without such instructions when required Work is done at Exhibitor s risk and Exhibitor shall indemnify and defend GES and Show Organizer from any claims arising out of or related to the installation or dismantle of any sign without approved drawings Truss amp Hoists GES is responsible for assembly installation and removal of all truss Remember 1 2 All truss must be designed to comply with Show Organizer rules and regulations and facility limitations All truss must be from a recognized manufacturer Manufacturer load specifications for your truss must be at show site prior to rigging Climbing on truss is sirictly prohibited All lamps and fixtures to be attached to truss must be in good working order and in compliance with the National Electric Code Place your order for electrical services and electrical labor on the Electrical Service Order Form
152. onsteiger pcm411 com Show Information Table Top Package Standard Booth Package Draped Booth Space Only Booth Size 8 x 10 Booth Size 8 x 10 or 10 x 10 Backwall Drape Blue Gold Gold Blue Backwall Drape Blue Gold Gold Blue Sidewall Drape Blue Sidewall Drape Blue Table Skirt Color Blue Table Skirt Color Blue Aisle Carpet Color Blue Aisle Carpet Color Blue One 1 6 Skirted Table 1 One line ID sign 7 x44 provided automatically Two 2 Padded Side Chairs One 1 Wastebasket 1 One line ID sign 7 x44 provided automatically Value Booth Package Booth Size 10 x 10 Backwall Drape Blue Gold Gold Blue Sidewall Drape Blue Table Skirt Color Blue Aisle Carpet Color Blue One 1 6 Skirted Table Two 2 Padded Side Chairs One 1 Wastebasket One 1 500 Watt Outlet provided by the Convention Center One 1 Standard Carpet Please see Value Package Order Form Page 19 1 One line ID sign 7 x44 provided automatically Important Dates Be sure to check all order forms for additional deadlines Discount Deadline Date Friday May 11 GES orders must be received with payment by this date Installation Sunday June 3 8 00 AM 5 00 PM Monday June 4 8 00 AM 3 00PM Show Hours Monday June 4 5 30PM 8 30PM Exhibit Hall Opening Reception Tuesday June 5 10 00 AM 5 00PM Wednesday June 6 10 00 AM 5 00 PM Thursday June 7 10 00 AM 3 00PM Dis
153. ooms per Day AV102 AV Patch Fee Exhibit Meeting Rooms per Day H101 Internet Connection H102 Additional IP Address Requires H101 Purchase and does NOT include cable H103 Premium Internet Service Includes 1 Public IP Address H302 Class C Internet Service Up to 250 IP s H303 Circuit Extension from Demarcation to Booth H311 Network Data Patch H312 Network Patch Cable Up to 30ft H402 Ethernet Switch Managed H405 Ethernet Switch Unmanaged H601 Basic Cable TV Coax patch H901 Service Desk Internet Connection Discounted Price Discount N A Discount N A 500 00 150 00 750 00 3750 00 1500 00 300 00 40 00 600 00 225 00 Discount N A Discount N A Standard Price 100 00 50 00 665 00 200 00 995 00 5 000 00 2 000 00 400 00 50 00 800 00 300 00 300 00 0 00 Labor Product ID Product Description M103 Standard Technical Labor per Hr 6AM 12AM except holidays M104 Overtime Technical Labor per Hr 12AM 6AM and holidays RL103 AV Technician Labor Technical Services Terms and Conditions Discounted Price 100 00 125 00 60 00 Standard Price 135 00 165 00 80 00 ALL USERS OF ACCD TECHNICAL SERVICES MUST COMPLY WITH THE FOLLOWING POLICIES e Wi fi Operating Guidelines External Internet Service Provider Guidelines ADDITIONAL TERMS AND CONDITIONS Internet Connections are charged per IP address Internet addresses are provided by ACCD upon confirmation of order on a fir
154. or supervised labor and or related services Show Site The venue or place where an exposition or event takes place Supervised Labor OK TO PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and is supervised and or directed by GES Un Supervised Labor DO NOT PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and pursuant to Customer s election is not supervised and or directed by GES Customer assumes the responsibility and any liability arising therefrom for the work of union labor when Customer elects to use un supervised labor Il Scope These Terms and Conditions shall be binding upon Customer GES and their respective Agents and representatives including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability Ill Customer Obligations a Payment for services Customer shall be liable for all unpaid charges for services performed by GES or Agents Customer authorizes GES to charge its credit card directly for services rendered on Customer s behalf after departure by placing an order on line via fax phone or through a work order on site b Credit Terms All charges are due
155. or Appointed Contractor not number of booths 8 The Exhibitor Appointed Contractor will not be permitted on the exhibit floor during the show days unless provided a proper registration badge by the exhibiting company 9 The show aisles and public spaces are not part of the Exhibitor s booth Therefore the Exhibitor Appointed Contractor is required to confine all activities to the exhibit space of the Exhibitor who has given the valid order for services Exhibitors may be charged for costs related to movement of its property if the Exhibitor Appointed Contractor does not contain its operations within the confines of the booth 10 Solicitation on the exhibit floor is prohibited Any Exhibitor Appointed Contractor or Non official contractor engaged in any solicitation on the exhibit floor including the distribution of official company literature will be removed from the exhibit floor unless pre approved in writing by Show Organizer or GES Management Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat 11 During show hours Exhibitor Appointed Contractors only with exhibit badges will be permitted on the exhibit floor No installation and dismantling crew members will be permitted on the exhibit floor during show hours without the proper Convention name badge supplied by the exhibiting company These badges should be ordered through the complimentary allotment of
156. or mechanical material handling equipment is not permitted by exhibitors or their appointed contractors This also includes all mechanical scooters and carts ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE PROVIDED BY THE OFFICIAL SERVICE PROVIDER Scooters and carts may only be used by the individuals to whom the scooters and carts are issued GES equipment is for use by GES employees only Please do not take it for your use Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your complete cooperation Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 26 020310 Global G 4 lt 3 GES ferie Petroleum Surcharge Information a All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 ATTENTION PETROLEUM SURCHARGE INFORMATION Increased petroleum costs have impacted every facet of our business from the cost of carpeting plastics visqueens graphic substrates propane amp diesel fuel While the cost of gasoline has fluctuated grea
157. ore the show opens No third party or agent requests will be granted An exception will be granted only if it will not interfere with or prejudice the orderly installation interim services or dismantling of the exhibition An exception will be denied if it interferes with commitments PVSC has made in any contract with service contractors or in its agreement with the lessor of the exhibition space For electrical plumbing telephone drayage and rigging services no exception will be made All employees of agents representing the exhibitor must be identified by an official PVSC badge All persons performing services directly for an exhibitor other than the exhibitor s employees must maintain liability insurance in the amount of not less than 1 000 000 per occurrence with PVSC named as an additional insured and such persons must provide PVSC with certificates of insurance at least 30 days before the show opens or PVSC may revoke any exception made The official drayage contractor will have complete control of all dock and loading facilities The contractor will receive all direct and advance shipments and van loads handle all freight and provide all rigging labor and equipment All services not ordered in advance must be procured through the Exhibitor Service Desk on the exhibit floor IF THIS RULE IS VIOLATED PVSC MAY REMOVE THE EXHIBITOR AND ANY UNAUTHORIZED CONTRACTOR FROM THE SHOW The exhibitor waives any right to service or to written not
158. orization CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S BILLING ADDRESS CITY STATE ZIP COUNTRY Account Number EXPIRATION DATE All information must be provided Your order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer PLEASE a CARDHOLDER S SIGNATURE MasterCard VISA American Express Corporate Card Personal Card CARDHOLDE NAME PLEASE PRINT DATE Forms L3 and L4 must be completed for admission STEP 3 Third Party Complete Below Information THIRD PARTY Check here if the Third Party or its sub contractors will be providing services to Exhibiting Firm at show site STEP 4 Third Party Credit Card Charge Authorization CARDHOLDER S NAME PLEASE PRINT STREET ADDRESS CARDHOLDER S BILLING ADDRESS CITY STATE COUNTRY The items checked below are to be invoiced to the Third Party Booth Cleaning Exhibit Systems amp D Labor In Booth Forklift Labor Material Handling In amp Out Rental Carpet Rental Furniture Signs Transportation Charges All Services Other Please Specify agree in placing this orde
159. our order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Account Number Corporate Card Personal Card EXPIRATION DATE MasterCard Signature VISA Required Below American Express PROVIDE EXPIRATION CARDHOLDER S BILLING ADDRESS DATE CARDHOLDER S NAME PLEASE PRINT CITY STATE ZIP COUNTRY Calculation of Orders Material Handling Carpet Furniture amp Accessories Specialty Furniture Standard Exhibit Systems Graphics amp Signage Installation amp Dismantling Labor In Booth Forklift amp Labor Hanging Sign Labor Cleaning Other GES Services Specify Other GES Services Specify FULL PAYMENT in U S funds drawn on a U S Bank Global Experience Specialists Federal ID 59 1008863 GES is exempt from backup withholding tax To simplify payment send a check payable to Global Experience Specialists Inc GES for your entire order or note the amount to be charged to your credit card AJAJAJ AJIAJ AJI AJ AJAJAJ RAJA A Charge my credit card in the amount of Enclosed is a check in the amount of Check Number Dated Please not
160. p EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 i igli DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT Global Experience Specialists Inc GES FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON Exhibitor Services THE INSURER ITS AGENTS OF REPRESENTATIONS 1415 Cockrell Hill Road Suite 300 11 Dallas TX 75211 AUTHORIZED REPRESENTATIVE s John Smith CIC 1 PRODUCER Insurance Agent Broker who issues certificate 2 NAME OF INSURED Must be the legal name of contracting party TYPES OF INSURANCE Must include types required by contract See Official Services Provider Information form L 3 in this exhibitor manual FORM OF COVERAGE Must be occurrence from of coverage NAME ADDITIONAL INSUREDS Global Experience Specialists Inc GES Official Service Provider Pinnacle Convention Managment Show Management 38th IEEE Photovoltaic Specialists Conference Show and Austin Convention Center Facility as additional insureds on a primary and non contributory basis CERTIFICATE HOLDER Must be Global Experience Specialists Inc GES 7 POLIC
161. per occurrence whichever is less All international transportation services are subject to the terms conditions and limits of liability set forth by the international transportation provider If loss or damage occurs during transit the liability of the underlying air carrier is governed by Montreal Protocol 4 to the Warsaw Convention Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper if applicable otherwise to the rates classifications and rules that have been established by GES or its transportation provider and are available to the shipper on request By signing this order form shipper agrees to be bound by all its terms and conditions Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES Order Directly Online https ordering ges com Show Info 042001904 042001904 44 www ges com chat 033012 Carpet Order Form Global 4 Experience Specialists C 1 RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibito
162. plays 80 50 PROJECTORS AND SCREENS LCD Projector 3000 Lumens 1024x768 resolution 575 00 LCD Projector 4500 Lumens 1024x768 resolution 690 00 Tripod Screen with black skirt 69 00 A oO 50 Watt Sound System Includes 2 Speakers with stands and a mixing console 460 00 322 00 69 00 172 50 Page 2 Equipment Subtotal Page 1 Equipment Subtotal Add the Page 1 and Page 2 Equipment Subtotals lt j Equipment Total of Equipment Total lt j Required Sales Tax 30 of Equipment Total or 125 minimum whichever is greater lt lt Required Labor Service Charge 10 of Equipment total see next page for details lt 9 Optional Damage Waiver ALEL Grand Total Advanced Rate Deadline is Orders received after the Advanced Rate Deadline are subject to an additional 20 charge on equipment 80 Company Booth Number AGREEMENT INFORMATION Optional Damage Waiver Customer is responsible for the actual cost to repair any equipment damaged during the rental period At the customer s option a damage waiver may be purchased that will provide coverage for damage repair costs up to 2 000 per rental contract This does not cover lost or stolen equipment The cost of the damage waiver is 10 of the equipment rental cost Cancellation Policy Cancellation of rental equipment and services must be made 72 hours prior to delivery No refunds will be made for cancellations less than 72 hours to delivery
163. position Assure the distribution of labor to all Exhibitors according to need Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself See that the proper type and limits of insurance are in force and Avoid any conflict with local union and or exhibit hall regulations and requirements The Official Service Providers will provide all usual trade show services including labor Exceptions are a Supervision may be provided by the Exhibitor b The Exhibitor may appoint an exhibit installation contractor or display builder In both such instances GES shall have no liability to any party for damage or injuries caused by Exhibitor or its third party agents Exhibitor is responsible for the actions of its third party contractors Exhibitor Appointed Contractors Exhibitors may employ the service of independent contractors to install and dismantle their display providing the Exhibitor and the installation and dismantling contractor comply with the following requirements Ais The Exhibitor must notify Show Management in writing and Global Experience Specialists Inc GES of the intention to use an independent contractor no later than 30 days prior to the first move in day furnishing the name address and telephone number of the firm The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has proper insurance by submitting a certificate of insurance prepared by the Exhib
164. pplicable fire health and safety regulations Exhibitor shall set up his exhibit and display his products and services in a manner which will not expose the public to injury Any piece of machinery on display that has movable parts must have adequate safeguards to protect the public from injury throughout the exhibit period 14 CHILDREN Children 15 years of age and under must be accompanied by a parent or guardian to be permitted on the exhibit floor No children 15 years of age and under are allowed in the exhibit hall during set up or dismantling The rule applies to exhibitors as well as attendees 15 CANCELLATION OF EXHIBITION It is mutually agreed that in the event of cancellation of the PVSC Exhibit due to fire strikes governmental regulations or unforeseen emergencies which would prevent its scheduled opening or continuance then and thereupon this agreement is terminated and the PVSC Show Management shall determine an equitable basis for the refund of such a portion of the exhibit fees as is possible after consideration of expenditure and commitments already made 16 LIABILITY AND SECURITY Neither PVSC its officers directors agents and members the management of the exhibit nor the owners of the exhibit facility their agents servants contractors or employees are or shall be liable for injuries to any persons or for damage to property owned or controlled by the exhibitor unless caused by or resulting from the negligence of PVSC
165. r Services Manual Discount Deadline Date May 11 2012 Go to below link to view Images and information http www ges com eComm info C1S Brochure CORE pdf COMPANY NAME DISCOUNT PRICE REGULAR ITEM DESCRIPTION PRICE EMAIL ADDRESS BOOTH NUMBER DISCOUNT PRICE REGULAR ITEM DESCRIPTION PRICE Standard Pre Cut Carpet Custom cut carpet is required for all booths larger than 300 square feet or for booths configured as island or peninsula 5001 13 oz Standard Carpet 10 x10 174 00 261 00 5002 13 oz Standard Carpet 10 x20 351 00 527 00 5003 13 oz Standard Carpet 10 x30 526 00 789 00 Visqueen Plastic Covering for Protection Includes installation and removal 500410 Carpet Plastic Covering Per Sq Ft 0 90 1 35 Padding Qy GES Offers the finest padding used in the industry a 1 2 double netted rebond pad We guarantee your satisfaction 500400 Carpet Padding 1 2 Thick Per Sq Ft rN The leaf symbol indicates recyclable or eco friendly materials per manufacturer s specifications Cancellation Policy Custom Size Booth Carpet cancelled after being cut will be charged 100 All other carpet cancelled will be charged 50 of original price after move in begins and 100 of orignal price after installation 1 92 2 88 Please Indicate Choice Place Order Here Custom Cut Carpet Guaranteed to be high quality carpet and includes visqueen plastic covering All custom orders mu
166. r before March 28 2012 must be accompanied by 50 deposit and signed contract and full payment must be made before March 28 2012 Booth reservations made on or after March 28 2012 must be accompanied by full payment and a signed contract Applications will not be processed nor exhibit space assigned until exhibitor submits the appropriate payment by the dates set forth above Incomplete applications will not be processed Deposits are nonrefundable Cancellation of booth space after March 28 2012 will incur 100 of the booth rental fee All cancellations must be submitted in writing in order to be valid No exhibitor will be permitted to bring any equipment or display material on the exhibit floor without prior full payment on their booth or any other delinquent account with PVSC 2 NO EXHIBITS OUTSIDE OF PVSC EXHIBIT JURISDICTION No exhibit eligible for this show will be permitted in a hotel room or outside of the regular jurisdiction of the PVSC Show Management All exhibitors are prohibited from distributing any materials from outside of their specific display area 3 SPACE ALLOCATION PVSC shall use its best efforts to locate Exhibitor s booth in one of the locations designated by Exhibitor on the Exhibit Space Application Contract Notwithstanding the foregoing PVSC reserves the right to change the location of any booth at any time as PVSC at its sole discretion deems necessary or appropriate The Exhibitor will be notified by Show Manag
167. r in their event s rules and regulations at www tradeshowstore com non member rates apply End cap Booth An End cap Booth is exposed to aisles on three sides and comprised of two booths Dimensions End cap Booths are generally 10ft 3 05m deep by 20ft 6 10m wide The maximum back wall height of 8ft 2 44m is allowed only in the rear half of the booth space and within 5ft 1 52m of the two side aisles with a 4ft 1 22m height restriction imposed on all materials in the remaining space forward to the aisle uw Ww a a a lt lt x ail 2 Tj T j og t 10 5 S 1524M 3 048M 1 524M AISLE PLAN VIEW 3 048M i a 1 524M 5 ls O 8 LEFT SIDE VIEW 1 524M 3 048M 1 524M 5 10 bs 5 END CAP BOOTH 1 219M 2 438M a FRONT VIEW This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F REEMAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 12 Peninsula Booth A Peninsula Booth is exposed to aisles on three sides and comprised of a minimum of four booths There are two types of Peninsula Booths a one w
168. r that am responsible for the above selected services and that have accepted GES Payment Policy GES Terms amp Conditions of Contract and Agreement and Rules and Regulations between GES and EAC L4 PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat Account Number MasterCard VISA American Express EXPIRATION DATE e All information must be provided Your order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer PLEASE 2 CARDHOLDER S SIGNATURE Corporate Card Personal Card CARDHOLDE NAME PLEASE PRINT Order Directly Online https ordering ges com Show Info 042001904 042001904 62 033012 ZEGES tue Booth Layout Form RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Cond
169. rder that have accepted GES Payment Policy and GES Terms amp Conditions of Contract You must read the Terms and Conditions of Contract under which GES provides transportation services to you our valued customer The Terms and Conditions may be downloaded by going to www ges com terms logistics aspx If you do not have internet capability a copy of the Terms and have read and agree to the Terms and Conditions of Contract Conditions may be obtained by contacting your and have the right and authority to bind the exhibiting company referenced herein to such terms GES Logistics representative at 1 888 454 4437 Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper if applicable otherwise to the rates classifications and rules that have been established by GES and are available to the shipper on request By signing this order form shipper agrees to be bound by all its terms and conditions Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show
170. reet Austin TX 78701 CONVENTION CENTER o sep An ro ee ACCD Exhibitor Booth Security Order Form SAMPLE SCHEDULED HOURS HOURS INSTRUCTIONS TOTAL HOURS Remain in booth area only allow personnel entry based on provided list of names Do 4 16 2008 5 00PM 11 59PM not leave until released PLACE SECURITY ORDER BELOW DATE SCHEDULED HOURS HOURS INSTRUCTIONS TOTAL HOURS TOTAL OF HOURS C check amex prscover mastercarno visa C piners cLuB L BANK TRANSFER NON For wire transfers please contact Toni Fulton at 512 404 4229 Credit Card Number Expiration Please reference Name of Event and Booth Number on all Bank Transfers so we may properly credit your account Note Customers are responsible for all bank processing fees Cardholder Signature I have read and agree with all the terms as stated on the attached agreement Authorized Signature 76 ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A RT MENT Fire Exhibit Regulations for Assembly Occupancies The information contained in this brief outline does not by any means thoroughly cover the criteria and standards contained in the Uniform Fire Code as adopted by the City of Austin but it does provide the fundamental rules governing exhibits in any building open to the public
171. riginal price after 26oz Plush and 50 oz Ultra Plush Carpets are 100 recyclable and offered move in begins and 100 of original price after installation as a business standard for our premium grades A minimum of 100 square feet is required for carpet package orders Please Indicate Choice 13 oz Carpet Colors Item s 400021 ONLY ITEMS Place Order Here DESCRIPTION TOTAL SQ FT X PRICE SQFT TOTAL PRICE Gray will be provided if no color is indicated below O Black amp Blue I Blue Jay gt Burgundy Emerald Green Gray L Pepper amp Red i 26 oz Plush Custom Cut Carpet Colors Item s 400022 ONLY Dove will be provided if no color is indicated below Charcoal Cobalt Dove Lava Rock Navy Onyx Red Royal Blue Silky Beige Silver Snow 50 oz Ultra Plush Custom Cut Carpet Colors Item s 400023 ONLY Iceberg will be provided if no color is indicated below L_ Bisque L Cabernet L Graphite Iceberg Midnight Seascape L Sterling _ Teal Black Do you require electrical or utilities under the carpet L Yes No Calculate Total Square Footage M otal All Items Ordered Width x Length Square Feet EITEN e ER Surcharge Assessment 3 A B C C
172. roval of PVSC prior to conducting such functions All functions must be scheduled through the PVSC Show Management Notwithstanding the foregoing under no circumstances will social functions of any kind be allowed in the hotel or any other location during meeting or exhibit hours 23 AMERICANS WITH DISABILITIES ACT Exhibitor agrees to comply with all applicable provisions of the Americans With Disabilities Act ADA and shall indemnify PVSC its officers directors members and agents from and against any loss damage claim liability and expense including reasonable attorneys fees resulting from or arising out of exhibitor s failure to comply with the provisions of ADA 24 MUSIC Exhibitors shall not play any music during the Trade Show and shall indemnify PVSC its officers directors members and agents from and against any loss damage claim liability and expense including reasonable attorneys fees resulting from or arising out of exhibitor s playing of music during the Trade Show 25 TAXES Exhibitor shall comply with all applicable federal state and local tax requirements 26 EXHIBITOR INFORMATION PVSC may use the information supplied by an exhibitor on exhibitor s Application Contract as part of PVSC s marketing advertising and other informational materials BREACH In the event the Exhibitor shall fail in any respect to comply with the terms of the Application Contract or these Rules and Regulations the Assoc
173. rpet One 1 Wastebasket Standard Package Two 2 Padded Side Chairs One 1 500 W Electrical Outlet Four 4 exhibit hall only badges per 100 sq ft e Four 4 exhibit hall only badges per 100 sq ft Table Top Package 8x10 ft 80 sq ft e One 1 6 ft Skirted Table e Two 2 Padded Side Chairs e Two 2 Exhibit only badges Show Sponsor Exhibit Information General Service Contractor The Institute of Electrical and Electronics Engineers Inc IEEE Conference Chair B J Stansbury Exhibits Chair John Martin Wwww ieee pvsc org Palisades Convention Management 411 Lafayette St Suite 201 New York NY 10003 646 226 7592 Contact Danielle Rocco drocco pem411 com Global Experience Specialists GES Steve Dunne 407 467 0588 SDunne ges com Contact us online www ges com chat 38th Photovoltaic Specialists Conference June 3 8 2012 Austin Convention Center Austin TX EXHIBIT RULES amp REGULATIONS The rules and regulations set forth below are a binding part of your contract with the 38th Photovoltaic Specialists Conference PVSC We request that you review these rules and regulations thoroughly to help ensure that you make the most of this event All matters regarding these rules and regulations and exhibitors compliance therewith shall be determined by PVSC at its sole and absolute discretion 1 PAYMENT AND CANCELLATION All booth reservations made on o
174. s to installed services must be placed at the Utility Service Desk The ACCD service staff is not permitted to accept orders directly from exhibitors e ACCD cannot guarantee service prior to the opening of the show for floor orders e Wall column and permanent building electrical outlets are not a part of booth spaces and are not to be used by exhibitors Access to all wall outlets and floor pockets is restricted to ACCD personnel e Under no circumstance shall anyone other than ACCD personnel make service connections e The ACCD offers a limited inventory of utility services connections and rental equipment to our clients for their exclusive use on a first come first service basis The ACCD cannot guarantee availability of utility services or rental equipment e ACCD is not responsible for power failures or fluctuations in voltage air or water pressures Equipment with strict tolerances may require regulating devices Exhibitor must arrange for regulator valves line conditioners backflow prevention devices etc All equipment and connections regardless of source of power must comply with federal state and local safety codes e Special equipment connections requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without ACCD personnel All Service connections to ACCD utilities must be made by ACCD personnel only Exhibitor agrees to indemnify and hold harmless the ACCD City of Austin and
175. shipments Price includes unloading crated freight the warehouse cannot receive uncrated shipments storing at warehouse for up to 33 days any materials stored beyond 33 days will incur additional costs applied to your invoice reloading onto trucks and delivery to the exhibit site unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site Direct Shipments to Exhibit Site Price includes unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site However any materials shipped back to warehouse from exhibit site will incur additional costs applied to your invoice Small Packages Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition Maximum weight is 50 Ibs per shipment per delivery This includes UPS and Federal Express shipments All shipments received via air carrier that do not fall under the small package category may be subject to special handling charges Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 USD per container or 1 500 00 USD per shipment whichever is le
176. sition i Any cooking or heat producing devices The following are related to the display of automotive vehicles and equipment a There is to be no more than five gallons of fuel or 1 4 the capacity of the fuel tank whichever is less b Fuel tanks are to be locked and all portable tanks removed Locking the auto will be sufficient for cars in which the gas cap cover can only be unlatched from inside the vehicle c Ignition keys are to be removed and placed in a central location on site d The positioning of such vehicles shall be subject to approval of the Fire Marshal s Office e Vehicle operation will be limited to brief parade type displays specifically approved by the Fire Marshal s Office f Vehicles boats and similar exhibited products having over 100 square feet of roofed area are to have a smoke detector The following related to food shows a Deep fat fryers are not allowed in the facility b Chafing dishes are to be designed with a shelf for the fuel or chafing dish is to be placed on a sheet pan 15 Public display of compressed flammable or toxic gases hazardous materials Class II III or IV laser blasting agents and explosives is only permitted after a review of the materials and or devices is conducted and the proposed display has received approval of the Fire Marshal s Office February 2010 78 SUBMIT ORDERS TO PRG PRG LLC tradeshows prg com 1053 Willingham Drive Atlanta GA 30344 Roae 404
177. ss Arrival Dates and Surcharges for Shipments A 30 50 00 minimum late arrival surcharge based on the above rates will apply to each shipment received not within the below deadlines Advance Dates Tue May 1 2012 Advance shipments may begin arriving at warehouse Wed May 30 2012 Last day for shipments to arrive at warehouse Please Note The Advanced Warehouse will be closed on Monday May 28 2012 in observance of the Memorial Day Holiday Direct Dates Sun Jun 3 2012 Direct shipments may begin arriving at exhibit site after 10 00 AM Mon Jun 4 2012 Last day for shipments to arrive at exhibit site by 2 00 PM Place Order Here Please Complete R 8 or R 20 for Using GES Logistics to the next 100 mark if your weight is more than 8 Ibs over the SMALL PACKAGE DESCRIPTION PRICE X QUANTITY TOTAL PRICE previous 100 mark 200 pound minimum per shipment Small Package 1st Carton 46 00 1 pounds 100 Total CWT Small Package Each Additional Carton 23 00 Shipment Will Be Sent To MATERIAL HANDLING DESCRIPTION PRICE X CWT TOTAL PRICE Exhibit Site Warehouse A n e a Mam Total All Items Ordered By Carrier ra y B Petroleum Surcharge Assessment 3 sina Total Number of Pieces ETET We understand that your calculation is only an estimate Invoicing Payment Enclosed will be done from the actual weight Adjustments will be made agre
178. st be received 14 days prior to move in to guarantee delivery and color selection 5000 13 oz Carpet Custom Cut Per Sq Ft 3 29 4 94 5006 26 oz Plush Carpet Custom Cut Per Sq Ft 4 86 7 30 5007 50 oz Ultra Plush Carpet Custom Cut Per Sq Ft 6 15 9 25 260z Plush and 50 oz Ultra Plush Carpets are 100 recyclable and offered as a business standard for our premium grades Custom Cut Carpet can be custom dyed and we offer discounts for orders exceeding 2 000 square feet please call for a quote Custom dye orders require 30 days to process A minimum of 100 square feet is required for custom cut carpet orders Prices include delivery rental and removal Labor to install carpet is included when the carpet is installed on a flat floor space prior to exhibit installation Labor will be charged at published rates when installation is required for stairs platforms risers meeting rooms or other installations post exhibit installation Orders placed at show site are subject to availability and will incur a 20 Late Order Charge 13 oz Carpet Colors Item s 5001 5002 5003 5000 ONLY ITEM DESCRIPTION PRICE QUANTITY TOTAL PRICE Gray will be provided if no color is indicat
179. st come first service basis Additional labor and material charges may be added for designing and installing special networks e The ACCD is not responsible for network saturation or failures caused by misuse power fluctuations etc Technical service fees do not include electrical services necessary for workstation s Users are responsible for configuration of their own equipment e The ACCD is not responsible for network saturation or latency outside of the building Acts of God and network failure outside of the building are not the responsibility of the ACCD Please contact the ACCD Exhibitor Services Division at 512 404 4000 for any questions regarding ordering technical services or to obtain copies of operating guidelines Please contact the ACCD Exhibitor Services Division at 512 404 4000 if you need any outside circuits such as ISDN service or the use of an external internet service provider 73 ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R TMENT ACCD Exhibitor Services Equipment Price Schedule Event 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Discount Deadline 5 18 2012 Product ID Product Description Discounted Price Standard Price L102 Extension Cord w Single Plug Requires pick up at the Utility Service Desk Discount N A 25 00 L103 Multi Outlet
180. t is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat Estimating Material Handling Charges continued Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments and shipments without proper delivery receipts Overtime Surcharges Shows that move in or move out on weekends or after 4 30 PM during the weekday may be subject to additional overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges May be charged an additional overtime surcharge a If advance freight is received before or after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details b Freight shipments sent to the show after it has opened c Freight shipments that are received at showsite that do not meet their published date amp time Shipment Surcharges A surcharge will be incurred per shipment for those
181. tc GES Representatives will have sole responsibility in determining the loading and unloading procedures on the dock of the respective facilities Installation and Dismantle Labor Global Experience Specialists Inc GES will provide Display union personnel to provide labor for the installation and dismantling of your exhibit Full time bona fide employees of the exhibiting companies are allowed to set their own exhibits without assistance from this union Any labor services that may be required beyond what your regular full time employees can provide must be rendered by union labor Labor can be ordered in advance by returning the enclosed labor form or on show site at the GES Servicenter Electrical Labor Electrical labor includes wiring hookups interconnections electrical signs video taping camera operations including audio and lighting and television and VCR connections Assembly installation and dismantle of anything using electricity as a source of power is the responsibility of union personnel The specific contractor is chosen either by the respective facility or an established contractor chosen by Show Management Please check this kit for information regarding the installation and dismantling of any electrical needs you may have Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat This area is also covered by the respective
182. ting Chairs 305158 Table Cafe Grey Chrome 36 Round 29 H 309 00 464 00 305152 Chair Altura Guest 25 L 20 D 34 H 259 00 389 00 305165 Table Cafe Maple Black 30 Round 29 H 195 00 293 00 305041 Chair Berlin Black White 18 L 22 D 32 H 106 00 159 00 305168 Table Cafe Maple Black 36 Round 29 H 228 00 342 00 305042 Chair Berlin Red White 18 L 22 D 32 H 106 00 159 00 305157 Table Cafe Maple Chrome 30 Round 29 H 260 00 390 00 305110 Chair Brewer Black 20 L 20 D 32 H 129 00 194 00 305160 Table Cafe Maple Chrome 36 Round 29 H 309 00 464 00 305109 Chair Brewer Gray 20 L 20 D 32 H 129 00 194 00 305161 Table Cafe Red Black 30 Round 29 H 195 00 293 00 305079 Chair Ice Transparent Chrome 17 25 L 20 D 32 H 190 00 285 00 305153 Table Cafe Red Chrome 30 Round 29 H 260 00 390 00 305034 Chair Iso Mesh Black 36 L 24 D 38 H 271 00 407 00 305163 Table Cafe Silver Black 30 Round 29 H 253 00 380 00 305111 Chair Jetson 19 L 18 D 31 H 172 00 258 00 305155 Table Cafe Silver Chrome 30 Round 29 H 317 00 476 00 305149 Chair Luxor Guest 27 L 28 D 40 H 286 00 429 00 Tables Bar 203 o Cher Monnaie et eo een 3 208 00 312 00 305431 Table Bar Blue Black 30 Round 42 H 204 00 306 00 305108 Chair New York 23 L 32 D 33 H 176 00 264 00 gt A 4 n i 305140 Table Bar Blue Chrome 30 Round 42 H 265 00 398 00 305115 Chair Panton
183. tly in recent months the costs for other petroleum based products still are at record levels GES has enacted a petroleum surcharge to partially recover the increased costs related to petroleum The Petroleum Surcharge will result in a 3 increase on all services published in the exhibitor services manual with the exception of GES Logistics which already has a fuel surcharge built into the rates These charges will be shown as a separate line item on your GES invoice GES thanks you for your continued support and patience during this critical time Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 27 022312 4 G ES Experience Specialists Global Official Service Provider Information All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Offici Service Provider Show Organizer acting on behalf of all Exhibitors and in the best interest of the exposition has appointed Official Service Providers to perform and provide necessary services and equipment Official Service Providers are appointed to Ensure the orderly and efficient installation and removal of the overall ex
184. ts Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE 20x20 Exhibits Accessories 600005 Exhibit System GEM 5 20 x20 Island 8 180 00 12 270 00 661931 Exhibit Panel Slatwall 1M x 8 379 00 569 00 10x20 Exhibits 600291 Exhibit Panel Wirewall 1M 371 00 557 00 600004 Exhibit System GEM 4 10 x20 Inline 5 500 00 8 250 00 600243 Exhibit Shelf 1M x 10 Deep 50 50 75 75 10x10 Exhibits 662135 H70 3 Meter Cross Bar 17 70 26 50 600002 Exhibit System GEM 2 10 x10 Inline 1 320 00 1 980 00 685221 P80 8ft Pole with Base 17 70 26 50 600003 Exhibit System GEM 3 10 x10 Inline 2 510 00 3 770 00 6ft Table Display Orders placed at show site are subject to availability and will incur a 20 Late 600001 Exhibit System GEM 1 6 Tabletop Display 1 250 00 1 880 00 Order Charge Accessories Cancellation Policy Furniture Package items cancelled will be charged 50 of 600410 Exhibit Ad Board 1M x 8 433 00 650 00 original price after move in begins and 100 of original price after installation 600110 Exhibit Armlight Black 64 25 96 50 600103 Exhibit Counter 1M Curved 597 00 896 00 600101 Exhibit Counter 1M x 1 2M x 40 H 302 00 453 00 600102 Exhibit Counter 2M x 1 2M x 40 H 414 00 621 00 600221 Exhib
185. ts on the shipping container e Be aware that freight shipped in advance directly to the drayage contractor will be delivered to the booth prior to exhibitor move in e On site personnel should have copies of all shipping information to verify the piece count upon arrival e Report any lost of damaged materials during the show to the in house Security Office and Show Management e Irreplaceable articles and small easily carried items should be removed from the hall at night Individual booth security can also be ordered e Do not put any article of value or product you will need during the show in a container marked Empty Storage Empties will be removed from the show floor and will not be accessible until the break of the show e Do not leave any personal items such as purses wallets briefcases cameras blackberries laptop computers or cellular phones under skirted tables exposed or unguarded in the booth at any time during the show e Company personnel should be scheduled so that at least one person is in the booth during move in move out and during official show hours e Atthe close of the show do not leave your exhibit unattended e Confirm that the piece count on the bill of lading equals the number of pieces that you are shipping Please remember you are responsible for your company s exhibit materials and all products With proper planning and attention to details you can ensure your company s successful
186. umber This form must be returned to GES for your orders to be processed Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 042001904 63 2012 Global Experience Specialists Inc GES Additional Service Order Forms A T l N ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 CONVENTION CENTER Fax 512 404 4220 accdexhibitorservices austintexas gov D E PA RTM EN T ACCD Exhibitor Services Information Packet Event 2012 IEEE PVSC Annual Meeting Event Dates 6 1 2012 to 6 8 2012 Discount Deadline Friday May 18 2012 Dear Exhibitor Welcome to the Austin Convention Center Department ACCD Exhibitor Services Division We are the utility service provider for the Austin Convention Center and the Palmer Events Center At this time we would like to brief you on our services and how to make them available to you for your event Enclosed is an information packet containing service descriptions order forms and service terms conditions Please read and fill out the information completely and legibly Pay special attention to the order discount deadlines and services restrictions The ACCD Exhibitor Services Division offers services at a discount and standard rate To qualify for the discount rate services must be completed on line e mailed faxed or postmarked by the set
187. urs per worker needed Authorized Signature Please Sign for installation and dismantling above Invoice will be calculated AUTHORIZED NAME PLEASE PRINT according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate Need Assistance Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 2012 Global Experience Specialists Inc GES 042001904 56 040412 Global 4 Experience Specialists Hanging Sign Truss Labor Information All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Austin Convention Center Hall 4 June 4 7 2012 Hanging Signs GES is responsible for assembly installation and removal of all hanging signs Remember 1 All signs must be designed to comply with Show Organizer rules and regulations and facility limitations 2 Make sure all signs with the excepti
188. vent and be displayed on site 2 The decorative and construction materials must be non combustible or flameproofed 3 All exit doors and aisles serving any occupied area of the building must remain obstructed 4 All curtains drapes or decorations must be non combustible or flameproofed 5 Any merchandise or material attached to drapes or table skirts must be non combustible or flameproofed 6 Automotive vehicles and equipment may be displayed if a There is not more than 5 gallons of fuel or 1 4 the capacity of the fuel tank whichever is less b Fuel tanks are locked and all portable tanks removed For cars in which the gas cap cover can only be unlatched from inside the vehicle locking the car will be sufficient c Battery cables are disconnected d Ignition keys are removed and at display location e Vehicle operation is limited to brief parade type displays specifically approved by the Fire Marshal Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2012 Global Experience Specialists Inc GES www ges com chat 7 The following items may not be used without written approval by the Fire Marshal a Display or storage of LPG b Flammable or combustible liquids c Flammable gas d Straw sawdust or shavings e Welding or cutting equipment for demonstration purposes f Gas fired appliances for demonstration purposes g Salamander stoves for demonstration purposes h
189. x8 25 D g C D E gree p g orde a ave epted P e PO a Q e S O O O O O D O ed eats z Piease o X AUTHORIZED NAME PLEASE PRINT DATE Need Assistance Order Directly Online Toll Free 800 475 2098 2012 Global Experience Specialists Inc GES Tel 702 515 5970 www ges com chat https ordering ges com Show Info 042001904 042001904 43 R033012 B2012 04 04 GES z Furniture and Accessories Order Form a Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual 38th IEEE Photovoltaic Specialists Conference Discount Deadline Date Austin Convention Center Hall 4 May 11 2012 June 4 7 2012 Go to below link to view images and information http ges com ecomm info A1 Brochure CORE pdf COMPANY NAME EMAIL ADDRESS BOOTH NUMBER DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE Chairs Accessories 300051 Chair Contemporary Arm 23 W 18 D 31 H 90 00 135 00 300111 Bag Stand 68 00 102 00 300052 Chair Contemporary Side 19 5 W 18 D 31 H 82 50 124 00 300102 Coat Rack 68 00 102 00 300050 Chair Plastic Contour 18 W 18
190. you are ordering a display from PRG 195 50 Monitor Floor Stand w Shelf Select if you are providing your own monitor 287 50 NOTE You MUST SUPPLY a PRG approved wall mount Please call to get mount approved DVD Player Consumer grade NTSC Format USA 126 50 DVD Player Pro grade NTSC PAL SECAM International Multi format 218 50 Blu ray Player Consumer grade NTSC 8172 50 26 LCD Monitor w built in DVD Player 16 9 1366x768 460 00 __ Video DA used to send a DVD player source to multiple displays 80 50 COMPUTER PACKAGES PC Desktop 19 LCD Monitor 4 3 1280x1024 resolution Includes PC Desktop with Windows XP and Microsoft Office 2007 19 Monitor Keyboard and Mouse PC Desktop 24 LCD Monitor 16 9 1900x1200 resolution 379 50 Includes PC Desktop with Windows XP and Microsoft Office 2007 24 Monitor Keyboard and Mouse Mac Mini Computer 24 LCD Monitor 16 9 1900x1200 resolution 494 50 Includes Mac Mini Computer with OS 10 0 24 Monitor Keyboard and Mouse LAPTOPS AND COMPUTER ACCESSORIES PC Laptop with Windows XP Microsoft Office 2007 379 5 Apple Laptop MacBook Pro w OS 10 0 517 50 Laser Printer Black amp White 379 50 195 50 O O USB Keyboard amp Mouse CC 5 Wireless Keyboard amp Mouse CS 9 Computer Speakers Cd so 8 amp Port Ethernet Hub 869 00 ___ Computer DA used to send one computer signal to multiple dis

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