2015 booth space contract
Contents
1. from and against any and al or arise out of or in connection with a Exhil promises or other obligations responsible under the terms of or infringement of any law or ordinance or tl any libel slander defamation or similar claims resul of or damage to property or disappearance or otherwise 5 LIMITATION OF LIABILITY ees at the Event These guar for Exhibitor s personal or ot 6 QUALIFICATIONS OF EXHIBITOR PGM in i is generally limited to persons or firms thal their business and the items discretion believes is objectionable or inapi a description of the nature o 7 ASSIGNMENT OF SPACE Ex n S a guarantee PGM shall be tl right to determine the eligibi allocated to it any merchan plan at any time in its sole di 9 CANCELLATION BY EXHIBITOR The A less 1 000 cancellation fee fee This amount is considered to be li provision for liquidated an space reserved from availabi this situation the Organizer s provisions for liquidated an of cancellation shall be the original contract and an offer 10 CANCELLATION BY PGM refuse Exhibitor permission ies damages losses C ion or presence at the Event b nder no circumstances sl punitive or consequential damages whatsoever for an damages In no event shall Organizer s maximum liabi rental pursuant to this contract Organizer makes no re the Event or regarding any ot g2. oO C eASsIA 2015 BOOTH SPACE CONTRACT 8 10 DECEMBER 2015 HONG KONG e CHINA HONG KONG CONVENTION amp EXHIBITION CENTRE www cineasia com This application for exhibit space in the CineAsia 2015 Trade PAYMENT All payments for booth rentals must be paid in full Show is made in accordance with the Terms and Conditions with your contract to guarantee a booth space reservation ig prone ieee ae de re a i the de ee of ae CANCELLATION The Applicant has the right to cancel Rr Upset copy ok this appileation shou e retaine this agreement by September 14 2015 by giving written by the applicant notice with a full refund less a U S 1 000 cancellation fee BOOTH COSTS Each 3m x 3m booth reserved and paid for each 3m x 3m booth If cancellation is received after in full costs U S 4 150 for ICTA and NAC members and September 14 2015 Applicant will be liable for 100 of U S 4 300 for non members the total exhibit fee COMPANY NAME MAILING ADDRESS CITY STATE POSTAL CODE COUNTRY TELEPHONE FAX NO COMPANY CONTACT FOR TRADE SHOW MATERIALS COMPANY CONTACT EMAIL COMPANY WEBSITE Jeck HERE IF YOU DO NOT WANT YOUR COMPANY CONTACT INFORMATION email phone fax etc TO APPEAR ON THE CINEASIA WEBSITE We have read and agree to the terms and conditions for CineAsia which are printed on the reverse of this document Signed Date Description of product or services ICTA Member 4 150 N
3. subject matter jurisdiction and agrees ours Exhibitor shall no Exhibitor is prohibited 2 he hotel or applicable vent on an exclusive basis official contractors allowed to ain guidelines A complete listing of exclusive services and EAC gui erform any of these excl uding move in and move oul 2 000 000 in the aggregate eration of mobile equipment rence combined single limit and unloading operators if a e and local laws codes ordinances rules and over attendance policies E arned and non refundable at the time of paymen good taste In addition to its right Service Manual to the Comi articipation at the Event including but not limited to ing and drayage utilities and building services exhibi 0 the Event and not specifically covered by the terms an may adopt rules or regulations xhibitor Any rules and regulations wl are an integral part of this contract and are incorporated herein by reference Exhibitor shall observe itional rules or regulations are communicated to Exhibitor This contract inclu ditional rules or regulations adopted by PGM states the entire agreement of the parties with respect to ited without express advance written approval from PGM from displaying material in areas outside its booth space such as but not limited to parking lots hotel y operate hospitality suites during hours in which the rom hosting hospitality
4. ATIONS Any and all matters pertaining letermination by PGM in its sole discretion PG any time upon notice to of this contract shall be subject to Matters and may amend or revoke Service Manual or similar documen by additional regulations made by Exhibitor Service Manual and any a matter hereof 23 GOVERNING LAW This contract is governed by the laws of that State by residents of that State Exhibitor herby submits he exclusive forum for New York which shall constitute or the breach of any provision of p 24 OUTSIDE EXHIBITS HOSPITAL services and or other advertising sleeping rooms etc as well as conducting unaui open or when any Organizer spo All requests for a hospitality suite or public func official Event hours PGM reserves the right st h limits not less than 1 000 000 per occurrence y contractual and ol n 500 000 per occu ehicles including loading y and each of their subsidiaries affiliates officers additional insured endorsements primary coverage endorsements and comp led copies of the certificates of insurance or pol ity insurance with limits not less thal for owned non owned and hired ve as sole control of PGM GM will send an Exhibitor le information integral to ractor order forms registration ship GM as soon as these ad aives any righi operly lies in New York New York ITY SUITES Exhi rohi acili are being hel e must
5. MOUNTS TO BE PAID IN US FUNDS ONLY Swift Code CHASUS33 1NECASIA 2015 BOOTH SPACE TERMS amp CONDITIONS 1 DEFINED TERMS Event means CineAsia currently scheduled to be held on December 8 10 2015 the Event Dates at Hong Kong Convention amp y Event is owned produced and managed by Prometheus PGM Organizer means collectively PGM its iliates representatives employees and assigns unless the context requires otherwise Exhibitor means applied for exhibit space rental and agreed icers directors shareholders employees contractors agents representatives and or invitees as applicable become binding and effective on authorized representative of PGM ly assumes all risks associated wi ation all risks of theft loss ha egligence intentional act acciden roperty whether or ity accepts responsibi d Exhibitor hereby releases al iether described in this paragraph or not legal counsel satisfactory to Exhibition Centre the Exhil officers directors shareho manner stated below and ii 2 CONTRACT ACCEPTANCE Ti signed on the facing page by a 3 ASSUMPTION OF RISKS RELEASES Exhibi participation or presence al property business or profits of ity for its property or any theft claims by its insurer Neither Neither Organizer nor the Ex respect to any and all risks 4 INDEMNIFICATION Exhibil ers agents a collectively i the company or each ol
6. ac Member 4 150 Non member 4 300 We would like to request 3m x 3m trade show booth s for a total cost of REQUEST FOR BOOTH SPACE 1st 2nd 3rd Ath 5th 6th Please list any companies that may present a conflict of interest for booth placement We understand this application becomes a binding contract if and when accepted by CineAsia PAYMENT PROCEDURES As a way to provide an additional layer of security for all credit card payments CineAsia has updated its payments system as a result of a change in our corporate policy We no longer accept credit card numbers directly and are now using a secure credit card portal in which each exhibitor must log into in order to make a credit card payment upon receipt of their invoice Upon a signed contract being submitted amp processed an order and invoice will be generated As the invoice is generated the company contact on the signed contract will receive email instructions and log in details on how to make payments using the secure credit card portal Remittance information if paying by check or wire transfer REMITTANCE ADDRESS OVERNIGHT ADDRESS ELECTRONIC PAYMENTS Prometheus Global Media LLC JP Morgan Chase Prometheus Global Media LLC 25388 Network Place 131 S Dearborn 6th FI JP Morgan Chase Chicago IL 60673 1253 Chicago IL 60603 New York NewYork Attn Prometheus Global Media LLC Routing Number 021000021 Lockbox 25388 Account Number 837497668 NOTE ALL A
7. anizer or the Exhibi eir acts or omissions whether or nol ity under any circumstance exceed ations or warranties express may employ reputable guards during the the owners or lessors ol er matters Managemen Is are not security guards Neiti ier property As a condition of er Organizer nor exhibiting at the Event Exhibi s sole discretion determines whether a prospective exhibitor is supply products and services to 0 be exhibited PGM reserves imply that similar space will be assigned for future Even location prior to or during the Event for any 8 BOOTH PLACEMENTS PGM will attempt stipulated time limit However PGM reserves the rigl placements based on the ke alternative placement Offers made as space PGM may refuse acceptance oi for inclusion in the Event No exhibit its application PGM further reserves 0 cancel this agreement by Se received after Sept 14 2015 on damages for the damages PGM will su enalty The pai ity at a time when oth damages will be subs er parties would be interested in appl jase new booth space Exhil itor fails to make a payment ice and without obligation to re if Exhibitor is in arrears of any fed or made available because of act under PGM may also terminate r any other contract or arrangi xhibitor s participation in the Eveni but has no obligation to oc desires and without releasing if Exhibitor breaches any of i
8. be made through PGM ify the applicable venue to cancel an name Exhibitor shall remain liab 25 CONTRACTOR SERVICES PGM nies other than the official contractors wil exhibitor appointed contractors EAC wit Exhibitor Service Manual 26 CHARACTER OF DISPLAYS USE is restricted to the exhibit booth products or services in a tasteful manner banners advertising material or special ex other employees of Exhibitor mus i sl and stickers are prol be arranged so that show visitors advertisements outside of an Exhil 27 SOUND DEVICES The use of devices must not be projected outside of or from operating noise creating 29 SUB LETTING No sub a B OF AISLES AND COMMON AREAS Distribution of samp I only exhibit products that isles passageways and over ibits will be permitted in the aisles except by wri remain within its booth Any and all advertising distribution must be made from Exhibitor s booth space Balloons h gummed backing that adhere or cause adhesion are consi n the aisle while examining equipment or wal rohibited roduc ited in the exhibit area levices such as bells hor 28 FIRE AND SAFETY LAWS AND RULES found in the Exhibitor Service Manual All constructed exhibits such as fabric or o permitted Your display must meel are corrected against further danger of fire All booth equipment his is a strict order of the fire marshal ing or s
9. dispose of any space vacal cancel rename or relocate ti ut PGM shall assign to Exhi by PGM NO BREAKDOWN or DISMANTLING OF EXHIBITS will be art to refund any payments GM removes or restricts an exhibit TI CANCELLATION OF THE EVENT governmental emergency lal aid minus a share of costs and amp sing Exhibitor from any lial jectionable or inappropriate no refund wi circumstances beyond the reasonable control of PGM Exhibit Facility PGM shall ref zer in full satisfaction of all liabil es If PGM changes the name ol han 30 days earlier or 30 day er space as PGM deems appropriate and Ex n for a reason previously described in this paragraph PGM shall refund to Exhibitor action of all liabilities of Organizer to Exhibitor within the same city or changes are not more terms of this contract If PGM elect entire exhibit space rental payment al ract arrangement or agreement arty under any patent copyright rom the actions of Exhibitor 1 or whether caused by negligence intentiona GM in its sole discretion for the Event and PGM reserves the right to change ide provision and not a pi ey will not be capable o required by this contract o enter into this contract u ly when it has been signed on the facing h resulting from or arising rm damage or injury to or oi act of God or otherwise r not stored in any co
10. functions during official Eveni f Exhibitor cancels or fails to occupy the exhibit space hospitality space and or hotel guest rooms under Ex ue to provide certain services es it manufactures rinted matter of any kind rations Strolling en ion of sound or music may be permitted but must be contro or is specifically prohibited from employing any carnival type attract ns or Megaphones laws must be strictly observed A listing of or display of any kind must be flame proofed of crepe paper and any decorative paper gulations Displays that do not pass inspection wil i e tables chairs displays etc must not lown for infringing this rule ibit space will be permitted led to Exhibitor regarding freight shipment to ensure proper shipment and identification S Close of Event if Exhibitor desire authorized contractor of its arrangements pick up or if the pickup does not occur wil for s own risk and expense Exhibit merchandise and or samples will not be permit material fire and sa is includes all m MUST WAIT I e Event Any retail sales incl Any sale where display merchan rol is delayed in arrival or set up Exhi ce and no refunds will be made ight in its sole discretion to apply any or all booth space or any other product or services offered by Organizer Guide and any additional rules or regulations adopted by PGM from timel ibitor relating to the Event and supersedes any prior wr
11. handise displays may block viewing of any other exhibits 14 LISTINGS AND PROMOTIONAL MATERIALS By exhibiting a use display and reproduce the name trade names product names of Exhil exhibiting at the Event and to use such names in Organizer promotional m tions or for omitting Exhibitor or any other exhibitor from any directory or booth space exhibit guests and personnel during before or al 15 CARE OF EXHIBIT FACILITY Exhibitor shall promptly pay for any and al the property of others caused by Exhibitor 16 TAXES AND LICENSES Exhibitor shall be solely responsible for obtaining any licenses permits or approvals under plicable to its activities at the Event Exhibitor shall be solely responsible ter the open the Event Exhibitor grants to Organizer a fully paid per itor in any directory print electronic or other media listing the companies terials Organizer shall not be liable for any other lists or materials Organizer may also hours of the Event and use those photographs for any promotional purpose damages to the Exhibit Facility or associate e structures will be confined to within 4 fee of the back line of Exhibitor s etual non exclusive license to errors in any listing or descrip ake photographs of Exhibitor s facilities booth equipment or ederal state or local laws ap for obtaining any necessary tax identification numbers and permits and for paying all taxes license fees use fees r
12. haring of exl 30 FREIGHT SHIPMENT Separate in he shipping labels provided by PGM for tl contractor as per instructions will be deli own carrier it should call for pick up and i f Exhibitor does not remain in boot ake the shipment the contractor s aken out of the exhibition area duri 31 SOLICITATIONS The following sa of the retail sales tax regulations wi rom Exhibitor to consumer The Event is sl 32 NO SHOW POLICY If Exhibitor tl vent Facility Non notification will result i 33 RIGHTS OF OFFSET Enforcement ing Organizer This applies to ad insertions sponsorshi 34 ENTIRE AGREEMENT This contract ind represents the entire agreement between PGM and or representations by or between PGM and Exhibitor relai city her materials The use josed your booth A gt ibited during tl being hel ADE ONLY ces beyond coni ibitor Service arges levies or penalties ti other valid and collectible itute compliance with Exhil coverage for personal injur at become due to any governmental ivery of merchandise at the Event Facility without the express permission of PGM maintain through the term of this contract incl insurance of Exhibitor and shall be wi itor s obligations under this paragra Film Group the Event Facili e resolution of any and all disputes arising out of connected with or related to tl o assert lack of personal or
13. itten or oral understandings agreements ing to the Event pplicabl play or permit the playing or performance of or distribution of any copyrighted material al royalties fees or other payments y and observe all federal stal including any union labor work rules Without limiting the foregoing xcept as provided to the contrary in this contract all Exhibitor shall conduct itself at all times in accor to close an exhibit and withdraw acceptance of or lay refuse to consider for participation in future Events an Exhibitor who violates or fail is contract must be in writing and signed by an au ion hereunder Exhibitor shall not sublet or license all or a ly consent to receive fax telephone and other co e regulations The use of cameras and video cameras on regulations and xhibitor shall construct its ex ays tl ritten on an occurrence h Workers c r bo ed e Event all ru any Contact listed on the fron he State of New York as applied to contracts entered into and entirely performer to the exclusive jurisdiction of the courts located in the Southern District of tl conditio from time to time governing su ether or not included in an Exhibi anda he e Stal is coni hal a rom the Event Facility Exhibitor shou made in advance to the authorized ge shipment of its exhibit materials PERSON FOR SUCH hin reasonable time the authorized contrac
14. make note of the fol ished Trade Show Open Times Exhibitor must leave its booth no later s or in exhibit area other than authorized ow opening on Tuesday fake possession of the space terminate ti owing Only Exhibitor will be permitted in its booth 45 minut than 30 minutes after official closing time No staff of the Event Facility has any authority in regard to exhibit security personnel No one under 16 years of age admitted to the Event Information on installation and removal of exhibits will be provided to you separately Please make note of the following Exhibits must remain open in accordance with the schedule published prior to the Event or as amended fore the Event officially closes down If Exhibitor infringes this rule it will be es prior to pub ermitted be ities of Organizer to Exhibitor PGM reserves the right locates the Event to another event facili s later no refund will be due to Exhibit i ol rees to use that space under th i dates for installing occupying and dismani ecember 9 2015 or leaves its his contract and no refund will ing exhibits If Exhibitor fails to install its ace unattended at any time during the e due to Exhibitor All exhibits must be hem from and covenants not to sue any of them with I and hold Organizer and the Exhibit Facility harmless uding attorneys fees and expenses which result from any breach by Exhibitor of any agreements c
15. ovenants er contract arrangement or agreement c any matter for which Exhibitor is otherwise d any violation or infringement or claim of violation trademark trade secret or other proprietary right e uding death to Exhibitor and g loss ent act of God theft mysterious ofits or any incidental special indirect he possibility of any such lost profits or GM by Exhibitor for exhibit space the number of persons who will attend ion to regulate the flow of attend y shall assume any responsibility erty against damage loss and theft participate in the Event Eligibility icants may be required to submit or remove any exhibit that PGM in its sole ates only That assignment does lan or to move an Exhibitor to another booth 5 by giving written notice with a full refund e liable for 100 percent of the total exhibit fer as a result of Exhibitor s cancellation This ties understand that the withdrawal of the Organizer to sustain damages In ematical precision Therefore the imate of these damages The date oth space as cancellation of the requests a downsizing of space ion on PGM s g Fas assessed a fee of 500 and may be banned from future Events Exhibitor must not erect or maintain a back wall higher than 8 feet nor side walls over 42 inches in height without prior approval from PGM Al I solid opaqui booth space No merc
16. oyalties or oi with its activities at the Event Exhibitor will not per 17 INSURANCE Exhibitor shall at its own expense insurance listed below The insurance shall be primary of any basis Claims made policies are not accep tion insurance Comprehensive general single limit for bodily injury and proper and liquor liability if applicable Automobile injury and property damage including coverage The insurance policies shall name as ad employees agents and represental of policies satisfactory to PGM shal cancelled without 30 days advance writ 18 COPYRIGHTED MATERIALS Exhi unless it has obtained all necessary rig 19 OBSERVANCE OF LAWS Exhibitor sl and regulations of the Event Facili comply with the Americans wit 20 ADDITIONAL TERMS AND CONDITIONS paid by Exhibitor shall be deemed professionalism and normal standart the contract PGM in its sole judgmen by the contract and any of the accompanying rules and regulations Any amendment to ti assign this contract or any right or obligal fact you and your affiliates explicit representative of PGM Exhibitor shall of its exhibit space By providing entering in tions from Organizer and its partners under 47 U S C 227 and any other applicab floor is strictly prohibited without ti 21 EXHIBITOR SERVICE MANUAL this contract The Exhibitor Service Manual exhibitor rules and regulations oi rules and move in move out schedules 72 INCORPORATION OF RULES AND REGUL
17. tor ed not limited to any retail sale in ise changes hands during the Event Any direct itor must notify the Event Direc ayments made for the Event to any or all o nder any circums or al utsi 0 of additional or disp bide ing tl authority in connection e ompensa combine roducts ily e irectors ete copi icies shall provide that they may not les e es ibits to monies lance with terminate o abide horized ny portion mmunica he exhil it ay ns ch e subject within e of ract venue products lobbies lounges corridors vent is hours during ibitor s for the Event Service compa usive services Non exclusive services may be performed by lelines will be provided in the and any promotional material represents or legally distributes All exhibits shall display ead spaces remain strictly under control of PGM and no signs decorations fen permission of PGM Uniformed attendants models and lered stickers Equipment must ertainment or moving led Sound of any kind ion animal or human fety regulations will be erials used in specially of any type are prohibited and will not be be ordered closed until such fire hazards rotrude into aisles ui ance use vent y its PICK UP may o be violation sale tthe and ime
18. urtesy storage area including any subrogation ity nor is a bailment created for property delivered by or to Exhibitor on acceptance by PGM in the age by Exhibitor and counter in connection with Exhibitor s any person including death Exhibitor has sole responsibil osts fees incl acility be liable for any lo he amoun or impl or shal he motion picture ti he righi reviou if application and payment are made within location of space are current policy and not ontract for any or no reason PGM reserves the xhibit or permit to be exhibited in the space to add alter or delete from the Event s floor incorporated into this Agreement as a val PGM reserves the right to treal bitor may be required to move May terminate this contract and y paid PGM reserves the right to to Organizer PGM is expressly authorized aken under this paragraph in any manner it on written notice of termination without any obligat ult of or in connection with such breach If xhibitor such as acts of God acts of war space rental payment previously 12 EXHIBIT SPACE OCCUPANCY PGM shall specify display in its assigned space two hours prior vent PGM shall have the right to open for business at all times during the Event 13 TRADE SHOW SET UP AND SHOW HOURS Information on set up and Event hours will be provided to you separately Please
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