bizhub_security job shop
Contents
1. bizhub 2009 KONICA MINOLTA BUSINESS SOLUTIONS U S A INC All rights reserved Reproduction in whole or in part without written permission is prohibited Konica Minolta and The essentials of imaging are trademarks of KONICA MINOLTA HOLDINGS INC bizhub Emperon PageScope and Data Administrator are trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES INC All other brands and product names are registered trademarks or trademarks of their respective owners Design amp specifications are subject to change without notice KONICA MINOLTA KONICA MINOLTA BUSINESS SOLUTIONS U S A INC 100 Williams Drive Ramsey NJ 07446 www CountOnKonicaMinolta com www kmbs konicaminolta us2. C360 C280 C220 999 2999 z S ee oe N 5 N N N A 2 Touch Preset Stamp Select Illegal Copy Touch OK bizhub 652 0552 0452 C360 C280 C220 Security Job Shops Insert the letter size original in the RADF Touch Application Touch Stamp Composition Touch Copy Security Touch Password Copy Touch Password Enter Password the password can viubol xl be up to 8 digits Touch Password Confirmation Enter Password again Touch OK Touch Stamp Settings vlui cli bizhub 652 0552 0452 C360 C280 C220 Security Job Shops 15 Touch Date Time Application gt Password Copy gt Stamp Settings 16 Select the Date Format that reads Month Day oa wm and Year Jan 23 2007 17 Touch OK 18 Touch Detail Settings 19 Select Text Background Color 20 Select Cyan 21 Touch OK 22 Select Text Size 23 Select Minimal 24 Touch OK 25 Select Password Copy vi ui ol xi Pattern 26 Move the cursor over to T 27 Touch OK 28 Select Background Pattern 29 Select Pattern 8 30 Press Start 31 Place the Copied Document into the RADF 32 Press Start NOTE A window will appear indicating to enter the password and touch C652 0552 Start Authentication 33 Touch Password 34 Enter Password 35 Touch OK 36 Touch Begin Authentication C360 C280 C220 Notes
3. T fd e oO N 5 N i N N bizhub 652 0552 C452 C360 C280 C220 Security Job Shops 1 Insert the letter size 8 x 11 original in to the RADF 2 Touch Application 3 Touch Stamp Composition 4 Touch Copy Security 5 Touch Copy Guard 6 Touch Preset Stamp 7 Select Confidential 8 Touch OK continued yiubol ll l C652 0552 C360 C280 C6220 bizhub 652 0552 0452 C360 C280 C220 Security Job Shops 9 Touch Date Time 10 Select the Date Format i Application gt Password Copy gt Staap Settings that reads Month Day and Year Jan 23 2007 11 Touch OK viui cii 12 Touch Detail Settings 13 Select Text Background Color 14 1 Select Magenta 15 Touch OK 16 Select Text Size vl nicl xi 17 Select Minimal 18 Touch OK 19 Select Copy Guard Pattern 20 Move the cursor over to 2 21 Touch OK 22 Select Background Pattern 23 Select Pattern 6 24 Press Start 999 2999 25 Place the Copied Document into the RADF 26 Press Start NOTE A window will appear indicating that the job being scanned has been deleted 2 Press OK o gt fd e oO N 5 N i N N bizhub 652 0552 C452 C360 C280 C220 Security Job Shops Password Copy WHAT amp WHY The Password Copy function prints a document with embedded copy protected text and password This level of security seeks to stem un
4. KONICA MINOLTA E G 8 i security job shops COUNT ON KONICA MINOLTA Table of Contents Using the Authentication Unit Biometric Type AU 102 2 ee 1 Registering Users with the AU 102 Biometric Authentication Unit from the MFP 6 Authenticating USES sss rigersaneiat ri care Ekia iaer teen foes ee eaa aa 9 Using the Authentication Unit Biometric Type AU 102 VSS PFEG cessaci ae ey ade owe eae a ee ee ee us oe a eee 11 Registering Users with the AU 201H HID Card Authentication Unit 13 Releasing a Print Job using the ID amp Print Feature 1 ee 15 Accessing the ID amp Print User Box 2 1 0 eee 16 CODY GUANT 2 aad0 beste bhduhdnannd ead das 2obnos bie bea te ane taeda anes 18 POCONO CODY avatar teu snad st dreka see abso ete base eee tenes 21 NOTE The AU 102 may not be available at time of launch bizhub 652 0552 C452 C360 C280 C220 Security Job Shops Using the Authentication Unit Biometric Type AU 102 OVERVIEW SUMMARY APPLICATION The Authentication Unit Biometric Type AU 102 Is a biometric authentication system that performs user authentication by scanning vein patterns in a finger In order to use this device the user s finger vein patterns must first be registered with the MFP Once registered users can log on to the MFP by completing authentication with their finger vein patterns The following procedures describe how to specify the necessar
5. Fires Cover Marie Stama Compassion Chunity Other peep pepp i beter F Cesim e ws Ee 2 From the Print Driver enter the User ID and TS Password under the Tva 215 279 Am Core rene Authentication Account O Track Basic Tab button Paenga Tray User Authentication Account Track t User Authentication Public User Department Name Cancel Hip Recipient User User Name Password Password Server Setting Cancel Help 3 Select OK through the print driver screen as with any other print job Print Jobs will be sent to the MFP and remain in the device until the Biometrics Authentication is performed bizhub 652 0552 0452 C360 C280 C220 Security Job Shops Registering Users with the AU 201H HID Card Authentication Unit Prerequisite Ensure the Authentication Device is connected to the USB port on the MFP and the device is enabled See AU 201H setup instructions Caution HID cards can not be reused Steps Keystrokes i 2 3 Touch Confirm Password Press OK Touch Register Auth Info Press the Utility Counter key on the MFP control panel Touch Administrator Settings and enter 12345678 Touch User Authentication Account Track Touch General Settings Touch User Authentication and select ON MFP Touch OK When the Are you sure you want to clear all data window appears touch YES then touch OK Touch User Au
6. in AU 102 Biometric Unit in the same position press Scan again and wait for the second confirmation beep then remove your finger Place the same finger on the AU 102 in the same position ings Mithentication information gt Register Bio Auth for a third time select Scan and wait for the third confirmation beep C652 0552 Place your finger on a naani device and Lhen Louch DOKI Remove your finger and i Ist of tines select close to complete the registration process C360 C280 C220 999 2999 p bd e ap N N i N N ale 18 19 Zo bizhub 652 0552 0452 C360 C280 C220 Security Job Shops The AU 102 Authentication Unit is designed to scan your finger vein three times BE SURE TO REMOVE YOUR FINGER EACH TIME By removing and placing your finger three times the AU 102 scans your finger from slightly different angles This makes it quicker for the AU 102 to recognize your finger vein To ensure the user has been properly registered place your finger in the AU 102 Biometric Unit and press Login Test Prompt will read Authentication was successful Repeat this process for all users to be registered Press Glose until you return to main menu when all users have been registered bizhub 652 0552 0452 C360 C280 C220 Security Job Shops Authenticating Users Follow the procedures described below to authenticate users with their finger vein patterns When 1 to ma
7. within the C652 0552 biometric unit If users are registered with 1 to 1 authentication selected the function for storing print jobs cannot be used C360 C280 C6220 bizhub 652 0552 452 C360 C280 C220 Security Job Shops 11 When at the User Auth Account Track page select User Auth Settings 12 Select Administrative Settings 13 Select ID amp Print Settings 14 Select ON under ID amp Print Note To use ID amp Print User Box function Select 1 to many authentication under Operation Settings and ON under Touch amp Print Settings 999 2999 15 Select OK These settings will enable the ID amp Print feature Note To use ID amp Print User Box function select 1 to many authentication under Operation Settings and ON under ID amp Print Settings The necessary settings are now configured in order to register users directly from the MFP a amp S Zx i N N r N N bizhub 652 0552 C452 C360 C280 C220 Security Job Shops 16 Select ID amp Print Operation Settings 17 Select Print All Jobs 18 Select OK 19 Select Close 4 times C652 0552 C360 C280 C6220 bizhub 652 0552 0452 C360 C280 C220 Security Job Shops Registering Users with the AU 102 Biometric Authentication Unit from the MFP There are two methods for registering users to use the AU 102 Biometric Authent
8. ation place your finger on AU 102 Biometric Unit or use your HID card to authenticate 2 Press User Box button to access User Box Mode 3 Press System User Box 4 Select ID amp Print User Box 5 Select Use File Se Job Detal corer 6 You can choose Select All and then Print and all your documents will be printed or you can select the individual 999 2999 document you want to print and the rest will be saved until a later time vd ul cl ll iv bd Zx ap N N i N N bizhub 652 0552 0452 C360 C280 C220 Security Job Shops 7 Log out of the MFP when completed Use Document gt Print TROUBLESHOOTING If you encounter a problem with the ID amp Print Function please check the following 1 At the PC go to the Printer Properties menu of the PS or PCL driver that you are using for the ID amp Print Function 2 Select the Advanced tab and check ON for Print Spooled 7 k Document First In some cases this setting is required the FIRST time the ID amp Print function is used After that it doesn t appear that it is required even if the Print Soooled Document First selection becomes unchecked C652 0552 C360 C280 C6220 bizhub 652 0552 452 C360 C280 C220 Security Job Shops Copy Guard WHAT amp WHY When a user prints a document using the Copy Guard function a pattern becomes embedded within the Copy Protected text appear
9. authorized reproduction of documents when an unauthorized user attempts to copy password copied sheets In the event an unauthorized user makes such an attempt the MFP that supports this function scans a Password Copy pattern and prompts for a password When the correct password is entered copying will start However if the password has not been entered correctly the job will not be completed APPLICATION Password Copy fits within any business or organization wishing to protect their hard copy documents from unauthorized reproduction This additional level of security offered by Konica Minolta ensures that any hard copy document is not duplicated without an authorized password HOW Pre requisite You will need one letter size original with text REFERENCE e Preset Stamp Date Stamp and Other can be selected together e n Preset Stamp multiple copy guards cannot be selected e Acopy guard cannot be printed on a colored paper envelope or transparency film e f you fail to enter a password three times the currently processed copy job will be erased e fapassword is detected on copies with Zoom 2 Color Grayscale Color Adjust Colored Paper Envelope or Transparency specified the currently processed copy job will be erased e f multiple originals with different passwords are scanned you will need to enter 2 fax n TANG a password for each original C652 0552
10. ed When you send a print job there will be three buttons that appear on the screen 1 Begin Printing Default The Begin Printing selection will begin printing your jobs as soon as you place your finger on the AU 102 Biometric Unit and authenticates your finger vein or you place your HID card near the AU 201H HID Card Reader and you are authenticated as an authorized user You will not be logged into the device after the printing is finished If you have multiple print jobs keep your finger on the AU 102 or use your HID card to authenticate you will see your individual jobs sent to the print queue waiting to be printed until all waiting jobs have been sent 2 Print amp Access The Print amp Access selection will begin printing your jobs as soon as you place your finger on the AU 102 Biometric Authentication Unit or you are authenticated using your HID card Once the printing is finished you will be logged into the device and default C652 0552 main screen will appear 3 Access The Access selection will log you into the device only You will be required to place your finger on the AU 102 or use your HID card to authenticate Your print jobs will NOT print You will be required to access the ID amp Print User Box to retrieve you print job C360 C280 C220 bizhub 652 0552 452 C360 C280 C220 Security Job Shops Accessing the ID amp Print User Box 1 After selecting Screen Oper
11. ication Unit 1 Connect the Biometric Authentication Unit to the MFP and register directly from the control panel 2 Connect a Biometric Authentication Unit to a computer and register users via PageScope Data Administrator The following lists the steps to register users from the contro panel of the MFP 1 Ensure the Authentication device is connected to the USB port of the MFP and the device is enabled See AU 102 setup instructions 2 Press the Utility Counter key 3 Select Administrator Settings the default password is 12345678 4 Select User Authentication Account Track 5 Select User Authentication Settings 6 Select User Registration 7 Select a Box 8 Select Edit 9 Enter a User Name 10 Enter a Password The password IS Optional and 999 2999 can be left blank 11 Enter a Password a second time to confirm 12 Press OK iv bd Zx ap N N i N N bizhub 652 0552 0452 C360 C280 C220 Security Job Shops 13 Enter user s email address and touch OK NOTE The e mail address is optional When this field is entered all outgoing email transmissions will come from the logged in user 14 Select Register Auth Info 15 Select Edit 16 Place your middle finger in AU 102 Biometric Unit and select Sean from the registration window Wait for the confirmation beep and remove your finger When ready place the same finger
12. ing ON MFP Public User Access Restrict Account Track OFF External Server mere O with User Authentication ON MFP You CANNOT eaten set User Authentication ON External Server Note The Biometrics Unit is only compatible Relay Server Authentication 01 12 2007 21 28 Memory 100 6 When the Are you are you sure you want to clear all datar sure you want to clear A all data window appears select YES then Select OK fin inistrator Settings thet seat wipe sone AGCCOUNG Track 999 2999 wvsurzo 08 59 B Memory 1007 T amp oo N 5 N i N N bizhub 652 0552 0452 C360 C280 C220 Security Job Shops 7 Select Authentication Device Settings tministrator Settings 8 Select General Settings and then Biometric x j Administrator Sattings gt User falh Aeon Track dothnaticalion vic Set Authentication 9 Under Beep Sound Logoft sett ies __ select whether or not a beep is produced when scanning of the REBRE FPR finger vein pattern is completed successfully 10 Select 1 to many authentication under Operation Settings then select OK Select OK twice Select Glose 1 to many authentication Authentication is performed simply by positioning a finger within the biometric unit 1 to 1 authentication Authentication is performed by entering a user name and positioning a finger
13. ing on the face of each sheet This pattern is referred to as the Copy Guard Pattern For example a pre set stamp such as Private or the day s date prints on the face of each document page Then if a user attempts to reproduce the copy guarded sheet s the bizhub MFP automatically scans a Copy Guard pattern stops copying and discards the currently running job Thus this function prevents unauthorized copying of selected documents APPLICATION Any business or organization requiring a certain amount of privacy for client or customer hard copy information needs Copy Guard Specifically hospitals or doctor s offices law firms or financial institutions need to protect customer data Patient files stored at a doctor s office may no longer be copied and carried away Financial institutions with financial statements stored hard copy on site no longer have to be concerned that unauthorized reproduction may easily be accomplished The Copy Guard function is an additional level of security offered by Konica Minolta that businesses can use to ensure that any hard copy document is not duplicated without prior authorization HOW Pre requisite You will need one letter size 8 x 11 original with text REFERENCE e Preset Stamp Date Stamp and Other can be selected together e n Preset Stamp multiple copy guards cannot be selected e Acopy guard cannot be printed on a colored paper envelope or transparency film 999 2999
14. ny authentication has been specified 1 Position the registered finger on the device 2 The user is authenticated and the Basic screen appears When 1 to 1 authentication has been specified 1 Type in the user name C652 0552 C360 C280 C220 999 2999 a bd S Zx i N N r N N 2 Position the registered bizhub 652 0552 0452 C360 C280 C220 Security Job Shops finger on the device The user is authenticated and the Basic screen appears Note If authentication fails many times the authentication data may not be registered correctly Therefore register the user again It is highly recommended that you register the midale finger and that the tip of the finger rests on the two raised points Additionally ensure that the scanner portion of the unit is clean Clean the scanner with a soft cloth if necessary SELLING POINTS FOR BIOMETRIC UNIT Higher level of security using vein patterns instead of finger print Flexibility in registering users from the biometric unit and from the MFP or a computer Ability to use features such as ID amp Print An individual can use one finger for one account and another finger for a different account bizhub 652 0552 C452 C360 C280 C220 Security Job Shops Using the Authentication Unit Biometric Type AU 102 with the ID amp Print Feature OVERVIEW SUMMARY APPLICATION Instead of setting a password as a security l
15. ock for those highly sensitive and confidential documents that you don t want others to read you can use the advanced Biometric Authentication unit that recognizes unique physical characteristics of each user The Biometric Authentication Unit is more reliable than fingerprints it reads the veins in a person s finger Protected documents are not output until the biometric unit recognizes the physical characteristics of the authorized user To make the Biometric Authentication Unit even more appealing a user could even use the ID amp Print method of security This means a user can send a document to the MFP and release it just by touching the Biometric Authentication Unit Prerequisites To use the ID amp Print User Box function user authentication on the multifunctional product must be set for MFP authentication 1 to many authentication must be selected under Operation Settings and ON under ID amp Print Settings When combined with account track settings set Synchronize User Authentication amp Account Track to Synchronize If Do Not Synchronize is selected the function for storing print jobs cannot be used 1 From MS Word or other application select File Print Properties C652 0552 C360 C280 C220 6559 2599 fad S a i NO S N N N bizhub 652 0552 0452 C360 C280 C220 Security Job Shops ee A My Ta Bose layout
16. thentication Settings Touch User Registration Select a Registration Box 001 002 etc Touch Edit Enter User Name and touch OK Touch Password and enter your password and enter again continued C652 0552 C360 C280 C220 bizhub 652 0552 0452 C360 C280 C220 Security Job Shops 17 Touch Edit 18 Place the HID Card on top of the worktable in the area of the white sticker Authentication Device is mounted under the worktable 19 Touch OK 20 The LCD screen prompt will read Registration Complete 21 Touch Glose twice 22 Touch OK this step will confirm the registration Permission menu and confirm which functions are allowed 23 Repeat this process for all users to be registered 24 Press Close until you return to the main menu when all users are registered 25 The Login Screen is displayed LOGGING IN USING THE HID AUTHENTICATION UNIT AU 201H 1 At the Login Screen wave the HID card over the worktable in the area of the white sticker 2 MFP will recognize card and display the Basic screen 999 2999 iv bd e oo N N i N N bizhub 652 0552 C452 C360 C280 C220 Security Job Shops Releasing a Print Job using the ID amp Print Feature Prerequisite 1 If you are using the AU 102 Biometric Device the users must have their finger veins preregistered 2 If you are using the AU201H HID Proximity Card Reader the HID cards must be preregister
17. y settings on multifunctional products register users and perform authentication after completing registration Prerequisites Before beginning ensure the Biometric Authentication device is enabled via service mode Refer to Service Manual for procedure SPECIFYING THE SETTINGS ON THE MFP TO ENABLE THE BIOMETRIC AUTHENTICATION UNIT 1 Press the Utility Counter key on the MFP control panel 2 Select Administrator Settings and enter the administrator password The default password is 12345678 3 Select User Woe Authentication Account Track system Settings Machi ne crates ings 4 4 User AU Pehenticatin nz One Touch User Box Registration Network Settings 01 12 2007 21 19 Memory 100 4 4 System Connection security Settings Copier Settings 3 Printer Settings Fax Settings 3 7 Close C652 0552 C360 C280 C220 bizhub 652 0552 452 C360 C280 C220 Security Job Shops au Se lect Use the menu buttons or keypad to make a selection General Settings Administrator Settings gt User Authentication Account Track 1 General Settings 3 6 External Server Settings A 2 7 ba BseenGeTERs 4 3 Print without Authentication 03 21 2007 11 45 Close u Hr 5 Press User Touch the button for the desired setting Authentication and select ON MFP Now select OK Administrator Settings gt User Auth Account Track gt General Settings Job Sett
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