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Faculty & Advisor Self-Service Manual - Training

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1. RELEASE 7 1 Viewing Advisee s Holds To View an Advisee s Holds perform these steps Instructions 57 of 67 4 6 2006 sct UNO Template 1 Onthe Advisee Listing page click View below the Holds heading w Mexico State Universit ne SUNGARD SCT HIGHER EDUCATION y UNIF EDDIGITALCAMPUS Search Go Advisee Listing Advisee Listing Student Name ID Advisor Type Student Information Holds Test Scores Chavez John 800012036 Major View View View Email your advisees RELEASE 7 1 e The View Holds page appears Rew Mex co State Un iversity UNIFIEDDIG TAL CAMPUS Search Go View Holds Information for John Chavez Please note that some holds are sensitive and may not display A No holds exist Return to Previous 1D Selection Term Selection RELEASE 6 1 Viewing Advisee s Test Scores To View an Advisee s Test Scores perform these steps Instructions 1 Onthe Advisee Listing page click View below the Test Scores heading 4 6 2006 58 of 67 Banner User Guide new Mexi co State Un Ivers ity UNIF EDDIGITALCAMPUS Search Go Advisee Listing Advisee Listing Student Name ID Advisor Type Student Information Holds Test Scores Chavez John 800012036 Major View View View Email your advisees RELEASE 7 1 e The Test Scores page appears New Mexico State University u SUNGARD SCT HIGHER EDUCATION UNIF EDDIGITALCAMPUS Search sd Go Test Scores T
2. 23 of 67 4 6 2006 sct UNO Template 4 6 2006 24 of 67 Banner User Guide _ _ _ _ eee Working with Faculty Advisors General Functions All Faculty Advisors personal and professional activities are conducted using the Faculty amp Advisors Menu which is accessed from the Main Menu The Faculty amp Advisors Menu allows users to complete vital activities from entering and updating office hours to viewing a detailed schedule of assigned classes to viewing a detailed class list to entering midterm and final grades among other activities during the semester and academic year This section describes how to Access the Faculty and Advisors Menu View and Update Office Hours View and Search the Course Catalog View and Search the Class Schedule View Faculty Detail Schedule View Week at a Glance View the Detailed Class List View the Summary Class List Enter Final Grades Accessing the Faculty and Advisors Menu To access the Faculty and Advisors Menu perform these steps Instructions 1 On the Main Menu click Faculty and Advisors The Faculty and Advisors Menu page appears 25 of 67 4 6 2006 UNO Template New Mexico State University _ SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Gol Faculty and Advisors Faculty Menu Term Selection CRN Selection Office Hours Syllabus Information Faculty Detail Schedule Week at a Glance Detail Class
3. mare detail Previous Week Monday 8am CCDE 105 N 10 11002 Class 8 30 am 10 35 am DAGC 110 CCDE 110 N 20 11025 Class 10 45 am 12 50 pm DAGC 110 Week of Mar 13 2006 izo o 22 Tuesday CCDE 110 N 13 11018 Class 10 00 am 12 05 pm DACL 171 Wednesday CCDE 105 N 10 11002 Lab 8 30 am 10 35 am DAGC 110 CCDE 110 N 20 11025 Lab 10 45 am 12 50 pm DAGC 110 37 of 67 Thursday CCDE 110 N 13 11018 Lab 10 00 am 12 05 pm DACL 171 Saturday 4 6 2006 ct UNO Template 3 To view a Specific Week in a semester complete the Go to MM DD YYYY field The Week a Glance page appears New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIF EDDIGITALCAMPUS Search Go Week at a Glance te The following is your class schedule by day and time Classes that do not have scheduled meeting times or have time conflicts are listed at th g y y 4 g more detail Previous Week Week of Apr 03 2006 i23 ot 3s Monday Tuesday Wednesday Thursday Friday Saturday 8am CCDE 105 N 10 CCDE 105 N 10 11002 Class 11002 Lab 8 30 am 10 35 am 8 30 am 10 35 am DAGC 110 DAGC 110 CCDE 110 N 13 CCDE 110 N 13 11018 Class 11018 Lab 10 00 am 12 05 pm 10 00 am 12 05 pm DACL 171 DACL 171 CCDE 110 N 20 CCDE 110 N 20 11025 Class 11025 Lab 10 45 am 12 50 pm 10 45 am 12 50 pm DAGC 110 DAGC 110 4 After Viewing the Week at a Glance page click Return to Menu in the upper right hand corner of
4. 1 On the Personal Information Menu click Change your PIN The Change your PIN page appears Mexico State University New SUNGARD SCT HIGHER EDUCATION UNIFIEDD G TALCAMPUS Search Gol MENU SITEMAP HELP EXIT Change PIN Enter Old PIN lt lt Enter New PIN e Re enter New PIN mM Change PIN Reset RELEASE 7 2 In the corresponding fields enter the Old PIN and enter a New PIN Click Change PIN The Personal Information Menu appears notifying you that Your changes were saved successfully Changing a Login Verification Question To Change a Login Verification Question perform these steps Instructions 1 On the Personal Information Menu click Change Security Question The Security Question and Answer page appears 4 6 2006 18 of 67 Banner User Guide New Mexico State University _ x SUNGARD SCT HIGHER EDUCATION UNIFIEDD IG TALCAMPUS Search a Go MENU SITEMAP HELP EXIT Security Question and Answer Please enter your new Security Question and Answer then Submit Changes Old Question What is my current job Old Answer NMSU Mascot New Question t New Answer c Sybrnit Reset RELEASE 7 2 In the corresponding fields enter the New Question and enter the New Answer Click Submit The Personal Information Menu appears notifying you that Your changes were saved successfully Viewing and Updating Addresses and Phones To view Addresses and Phones
5. 2 Safari 1 2 min of 10 3 requires Oracle Jlnitiator 1 3 1 18 Arequires Sun plug in 1 4 2 Application Banner INB via Luminis Portal IE 6 0 Netscape 7 2 IE 6 0 Netscape 7 2 Banner Self Service IE 6 x Netscape 7 01 1 2 Mozilla 1 7x Firefox 1 0 IE 6 x Netscape 7 01 7 2 Mozilla 1 7x Firefox 1 0 IE 5 1 7 Netscape 6 2 x Netscape 7 0 2 IE 5 2 3 Netscape 7 1 Safari 1 2 Banner Self Service via Luminis Portal IE 6 0 Netscape 7 2 IE 6 0 Netscape 7 2 IE 5 1 7 Netscape 7 0 2 Netscape 7 1 Safari 1 2 67 of 67 4 6 2006
6. Course Entry to view course details The Detailed Course Information page appears 4 6 2006 30 of 67 Banner User Guide te University DUCATION SITE MAP Detailed Course Information Select the desired Level or Schedule Type to find available classes for the course ENGL 111G Rhetoric and Composition Skills and methods used in writing university level essays Prerequisite ACT standard score in English of 16 or higher during regularzssful compl developmental writing course or the equivalent 4 000 Credit Hours 4 000 Lecture hours 0 000 Lab hours Levels Undergraduate Schedule Types Lecture CENTRA Interactive TY Lab DVD Video CD Military Interactive TV Military Non Interactive TV Mastery Arts and Sciences College English Department Course Attributes Attendance Required Prerequisites ACT English 16 or Undergraduate level CCDE 110N Minimum Grade of C Return to Previous New Search RELEASE 7 2 7 After viewing course details click Site Map in the upper right hand corner of the screen to return to the Faculty and Advisors Menu Viewing and Searching the Class Schedule Dane Course Schedule is different than the Course Catalog in that the Schedule as a semester course offering guide provides information for courses offered To View and Search the Class Schedule perform these steps Instructions 1 Onthe Faculty and Advisors Menu below the Registration heading click Class Schedule
7. ENGL 111G 2 John Q Sample Mar 09 2006 Submit Registration Overrides RELEASE 7 0 9 Click Submit The Registration Overrides page appears indicating The registration overrides you entered have been saved successfully amp student is allowed only to register for the course that has been approved for an override 53 of 67 4 6 2006 UNO Template SUNGARD SCT HIGHER EDUCATION New Mexico State University eA Search Go Registration Overrides Information for John Q Samp The registration overrides you entered have been saved successfully Registration Overrides Override Course None v None None x None None x None Submit Current Student Overrides Override Course Activity Date Entered by Consent of Instructor 41281 ENGL 111G 27 Mar 09 2006 WWVViWW_USER Viewing Student Information UNIFIEDD G TALCAMPUS Ue Ds tudent Information can only be viewed by students a student s advisee of record or if a student provides the advisor with his or her PIN To View Student Information perform these steps Instructions 1 On the Faculty and Advisors Menu click Student Information The Student Information Menu appears 4 6 2006 54 of 67 Banner User Guide New Mexico State University E SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Search Go Student Information Term Selection Advisee Listing ID Selection Student Info
8. ID Selection link to select a different student Enter John Q Sample s PIN lt _ _ _ ___ Submit 1D Selection RELEASE 7 1 4 6 2006 48 of 67 10 Banner User Guide In the Enter Student s PIN field e g John Q Sample have the student enter his or her PIN Click Submit The Look Up Classes page appears State Un Ivers ty UNIFIEDDIGITALCAMPUS Search S RETURNTO MENU SITEMAP HELP SOOO SS Pela Fa Feb 12 2006 10 Look Up Classes Use the selection options to search the class schedule You may choose any combination of helde to namos your search bul you must select at least o subject Select Class search when your selection is complete Subject ASTRONOMY BUSINESS ADMINISTRATION BUSINESS COMPUTER SYSTEMS Course Number Title Instructional Method Aji Distance Education Credit Range hours to hours IDona Ana Grants tg L q Part of Term m beredin inad diareea aii E ME Fall MIS25 w Instructor Abalakina Marina Armendanz Abe Lujan Session C Day Evening Attribute Type TT Instructor s Signature Subtitle Approved a Start Time Hour O0 Minute 00 amupm am M End Time Hour 00 Minute 00 ampm am M C Mon O Tue F Wed C Thur Fo Sat Sun In the Subject Course Number Campus and Instructor fields select or enter the desired search information Click Class Search The Look Up Classes page appears including the searched
9. ID and Password 4 Select Login Your myNMSU session begins with the following General Interface 4 6 2006 12 of 67 Banner User Guide NMBIVANIVSIORSoLe My Account Welcome John Chavez Content Layout You are currently logged in e mail calendar SOUCA tutorial Employee Sample NMSU Bookmarks Ox NMSU ERP Project NMSU Home amp NMSU ONLINE SS NMSU Phonebook amp webct Bookmarks SS J4 SIG Homepage amp SCT Homepage aS 19 aS My E mail Inbox INBOX folder has 28 messages 2 unread From Subject badri nms Request to add Lydia Tor New Blue Drive E Myra Reed lt mre El Sharon Lalla lt E Deidre Na Jai it Get Mail Eg Compose Address Book A E mail Checklist of New Wr Office equipment ICT TS Calendar oo0oar johnc nmsu edu Date 02 28 06 02 28 06 02 28 06 02 28 06 02 27 06 My Perso Announc You curre NMSU Events oak Calendar There are 25 NMSU events in the next seven days My Calendar You have 0 events in your calendar today announce NMSU A Update on My Headl Home Click here stories st and take 4 informatio Top Storie Troop Cuts Violence Anti Abort Overturne Germany Iraq After logging in to the General Interface you will access the Faculty Advisor Self Service Interface by clicking the appropriate grey shaded tab located below the Welcome message 13
10. List Summary Class List Midterm Grades Final Grades Assignment History Active Assignments Registration Look Up Classes Registration Overrides Class Schedule Course Catalog Electronic Gradebook Electronic Gradebook by Component Electronic Gradebook by Student Student Information Advisor Menu RELEASE 7 2 Viewing and Updating Office Hours To View or Update Office Hours for an assigned course or courses perform these steps Instructions 1 On the Faculty and Advisors Menu click Office Hours The Office Hours page appears 4 6 2006 26 of 67 ee po pi Banner User Guide New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Go Office Hours Use this page to maintain your office hours for a class From To Times and From To Dates are required when adding office hours Students may view checked Office hours may be deleted by clearing out From To Times or From To Dates and clicking Submit Course Information Rhetoric and Composition 41281 ENGL 111G 27 CRN 41281 Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 4 00 pm 5 40 pm MWy DABCC Main 082 Aug 22 2005 Dec 09 2005 Lecture Pierre O Laroche PA Office Hours From Time To Time Day of the Week Contact Number Location From Date To Date Display 0000 2359 0000 2359 MM DD YYYY MM DD YYYY MT WMThe S U oe oh M None 00000 O T fione Ete fa nae
11. M None Copy To Select To Copy Submit Reset In the From Time and To Time fields enter your office hours In the Day of the Week checkboxes click the Day of the Week you plan to have office hours In the Contact Number drop down list select None Permanent Home or University contact information In the Location field enter your office Campus Building Location In the From Date and To Date fields enter the dates your information will be active In the Display checkbox click Display if you want to share your information In the Copy To drop down list select the Course Reference Number CRN you want to have share this information Click Submit The Office Hours page appears indicating You have successfully changed your office hour information 27 of 67 4 6 2006 UNO Template New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Search Go Office Hours Use this page to maintain your office hours for a class From To Times and From To Dates are required when adding office hours Students may view checked Office hours may be deleted by clearing out From To Times or From To Dates and clicking Submit You have successfully changed your office hour information Course information Rhetoric and Composition 41281 ENGL 111G 27 CRN 41281 Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 4 00 pm 5 40 pm MW DA
12. SCT logo Banner and the Banner logo are trademarks of SunGard SCT Third party hardware and software product names and trademarks are owned by their respective third party owners providers and SunGard SCT makes no claim to such names or trademarks Use of this material is solely for the support of SunGard SCT Banner products and New Mexico State University For more information about this document contact training nmsu edu 4 6 2006 2 of 67 Banner User Guide Table of Contents ntrod cimg th UNO Proje Cisse apne seeadse sew encanswenessiteneavenecwanwenienrsetonesecsusneneseseesssewestiercen 5 Introducing SunGard SCT Bannel ccccccesseececeesseeeeeeseeeseeesseeseoenneeeeonseeeeoasseessonnsesseeeseessens 7 Benefits Of SCT Banner ccccccccseccecccseeeeeceeeeeeeeeeeeeeeeeeeseeeeaeeaceesseaeeeeeseeseeessaaeeeesseeeeetsaeeeeees 8 Mtrod cing the IAIN UA acces a se ome esas reed EEEE EEEE OAE 9 Fe USNS S atin tuatsrecesemanotine E E E EE 9 OPICCIV ESO TIS Manual spanen E E E E 9 Document CONVENTIONS cccceecccceeeceecesececeeeeeeeeeceeseuececeueeessuseeeseeeeseuececsueeeseaecessueeessueeetsens 10 GERING ANE ae ce a ces secretes E NE GI couse deus E EAEN E E 11 Accessing Faculty Advisor Self Service ccccccsecccccseseececseeeceeceeeeceesseeeeesseeeeeesseaeeeseeeeenseas 11 Logging in to the myNMSU Web Page ccccssecccssseecceseecceeeeecceeecsseecseeeessuesesseueessgeeessaes 12 Intr
13. Search Gol Registration Overrides Information for John Q Sample Registration Overrides Override Course None xi None None None None v None Submit la There are no current overrides for the selected student and term Current Student Schedule Total Credit Hours 8 000 Principles and Applications of Chemistry CHEM 110G 01 Associated Term Fall 2005 CRN 40152 Status Registered on Mar 06 2006 Assigned Instructor Wayne A McGowan Grade Mode Traditional Grading Credits 4 000 Level Undergraduate 4 6 2006 52 of 67 Banner User Guide 7 Inthe Override and Course drop down lists select Closed Section or Consent of Instructor ie Faculty members can issue two electronic overrides but only for their own classes Faculty members are permitted these two kinds of overrides 1 An override for a student to enter a Closed Section if the class has met its maximum enrollment and 2 An override for a student to enter a class that requires the Instructor s Approval 8 Click Submit The Registration Overrides page appears displaying the section to be overridden Mexico State University New SUNGARD SCT HIGHER EDUCATION UNIFIEDD G TALCAMPUS Search al Gol Registration Overrides These are the override requests you entered Please confirm them by selecting Submit Registration Overrides Override CRN Course Number Section Student Activity Date Consent of Instructor 41281
14. The Class Schedule Search page appears 31 of 67 4 6 2006 UNO Template ew Mex EPEAT Vers ity UNIFIEDDIGITALCAMPUS Class Schedule Search Search by Term None Submit _ Reset RELEASE 7 2 2 Inthe Search by Term drop down list select the desired term 3 Click Submit The Class Schedule Search page appears 4 6 2006 32 of 67 Banner User Guide w Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Class Schedule Search Subject ACCOUNTING AEROSPACE STUDIES AGRICULTURAL EC ME NHN Course Number Title Schedule Type All Al CENTRA i DWD Video CD Instructional Method All Distance Education Traditional Campus All A Alamogordo agg Carlsbad m Course Lewel Graduate _ _ _ Undergraduate Part of Term All A een ern F all S Fall WASHES Instructor Abbott Dawid L Abbol Laune Session All A Day Evening m Attribute Type All Attendance Required Start Time Hour OO Minute 00 amuprr am x End Time Hour 00 Minute 00 anvpm am Days I Mon Tue Wed T Thawr f Farf Satl Sun Gass Seach Reset RELEASE 7 2 4 In the Subject Course Number Title Campus Course Level or Instructor fields select or enter the desired search information 5 Click Class Search The Class Schedule Listing page appears 33 of 67 4 6 2006 UNO Template SUNGARD SCT HIGHER EDUCAT
15. of 67 4 6 2006 sct UNO Template 4 6 2006 14 of 67 Banner User Guide Introducing the Faculty Advisor Self Service Interface Self Service Banner is the Web version of the new Enterprise Resource Planning system NMSU faculty and advisors will use to access vital personal and administrative information Once you have logged into the myNMSU Web page and have accessed the Self Service Interface you will be presented with the Main Menu iNew Mexico State University hia ee Search Go Main Menu Welcome Pierre O Laroche to the WVVVV Information System Last web access on Mar 07 2006 at 12 55 pm Personal Information Update addresses contact information or marital status review name or social security number change information Change your PIN Custornize your directory profile Faculty amp Advisors Enter Grades and Registration Overrides View Class Lists and Student Information Employee Time sheets time off benefits leave or job data paystubs V2 and T4 forms V4 data WebCT com The e Learning Hub Find online help research tools discussions and more Timesheet shortcut to your tresheet Leave Report Leave Report Request Time Off Request Time Off RELEASE 7 2 The Main Menu is integrated into myNMSU for fast access and easy navigation This menu is the starting point for navigating throughout Faculty Advisor Self Service Understanding Product Conventions When you first are introduced to a new sys
16. page appears notifying you that The changes you made were saved successfully 4 6 2006 42 of 67 Banner User Guide New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIF EDDIGITALCAMPUS Search Gol Final Grades Enter final grades and last attendance date and hours If Confidential appears next to a student s name the personal information is to be kept confidentia Course Information Rhetoric and Composition ENGL 111G 27 CRN 41281 Students Registered 19 A Please submit the grades often There is a 60 minute time limit starting at 03 08 pm on Mar 08 2006 for this page The changes you made were saved successfully Final Grades Record Number Student Name ID Credits Registration Status Grade Rolled Last Attend Date Attend Hours Registration Numbe MMIDD YYYY 0 999 99 Apodaca Anthony J 800014622 4 000 Registered s wl 10 Jun 20 2005 Baker Zachary E 800033396 4 000 Registered M 5 Jun 20 2005 Benavidez Stephan R 800053979 4 000 Withdraw from Course 14 Sep 28 2005 Casanova Anthony A 800094666 4 000 Registered m P e i Jun 20 2005 Po Chairez Uriarte Norma A 800094661 4 000 Registered m 17 Jun 20 2005 Chavez Cecilia M 800107219 4 000 Registered m 6 Jun 20 2005 2 Under the Course Information heading a warning symbol appears to let Faculty and Advisors Self Service users know that a 60 minute time limit is set for the Final Gra
17. perform these steps Instructions 1 On the Personal Information Menu click View Addresses and Phones The View Addresses and Phones page appears Ng W Mexico state Un Ivers ity UNIFIEDDIG TALCAMPUS Search Gol RETURN TO MENU SITEMAP HELP EXIT View Addresses and Phones vour active addresses are sorted by address type Addresses and Phones Permanent Home Phones Current Aug 01 2005 No end date Primary 505 6461234 1234 University Lane Las Cruces New Mexico 88001 Dona Ana Update Addresses and Phones RELEASE 7 2 19 of 67 4 6 2006 sct UNO Template To update Addresses and Phones perform these steps Instructions 1 On the Addresses and Phones page click the Update Addresses and Phones link at the bottom of the page New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Search Gal RETURN TO MENU SITEMAP HELP EXIT View Addresses and Phones Your active addresses are sorted by address type Addresses and Phones Permanent Home Phones Current Aug 01 2005 No end date Primary 5056461234 1234 University Lane Las Cruces New Mexico 88001 Dona Ana Update Addresses and Phones RELEASE 7 2 2 Onthe Update Addresses and Phones Select Address page click the Current link Update Addresses and Phones Select Address Update an existing address by selecting the link next to the corresponding address Insert a new address by choosing t
18. ssc2scca ose sid cnwudncctenaniecioscntesiuercaadeaddd ana aa i ENEAN 59 Returning to the Main Menu amp Logging Out cece ceecccceeeeeeeeeeeesaeeeeceueeesaeeeeeseaeeesaaeeeesaes 61 Appendix A Common Faculty Advisor Errors cccscccccsssecsssseeesseecesseesensseneenseeensseseenseenes 65 Appendix B Compatible Browsers ccccccsssseecccenseeeecenseeeseeaseeecenaseeeeeenseeeseeeseesseonseessaes 67 3 of 67 4 6 2006 sct UNO Template 4 6 2006 4 of 67 Banner User Guide mp Introducing the UNO Project In June 2003 NMSU pursued an administrative systems software replacement project named UNO or Unifying NMSU Online The goal of the UNO Project is to integrate electronically all administrative functions of the university To accomplish this goal NMSU joined more than 1 100 other higher education institutions in choosing SunGard SCT Banner because of Its minimal system modification features In addition to implementing SCT Banner NMSU has also implemented other systems to support SCT Banner including SCT Luminis SCT Luminis CMS Cognos ReportNet Cognos PowerPlay and SCT Matrix Student Marketing System SCT SCT Banner Luminis ae ae eo w Fig o k I l SCT Matrix O Student U N 3 anr Marketing i ee cue System Project cms f f K Pa w ae A pe Cognos Cognos PowerPlay ReportNet Major goals of the UNO Project are to update curr
19. the screen to return to the Faculty and Advisors Menu Viewing the Detailed Class List To View the Detailed Class List perform these steps Instructions 1 On the Faculty and Advisors Menu click Detail Class List The Select a CRN page appears 4 6 2006 38 of 67 Banner User Guide SUNGARD SCT HIGHER EDUCATION new Mexico State University eaea py T Search Go Select a CRN CRN RHETORIC COMPOSITION 41281 v Submit 2 Inthe CRN drop down list select the desired CRN 3 Click Submit The Detail Class List page appears SUNGARD SCT HIGHER EDUCATION new Mexico State University Seeder peter Search Go Detail Class List An asterisk will appear next to the appropriate field if any of the following conditions exist 1 The student has more than one major or department in student has a program level college or degree in the secondary curriculum that is different from that in his her primary curriculum lf the word Confidential appears next to a student s name the personal information is to be kept confidential Course information Rhetoric and Composition ENGL 111G 27 CRN 41281 Duration Aug 22 2005 Dec 09 2005 Status Active Enroliment Counts Maximum Actual Remaining Enrollment 10 19 9 Cross List 0 0 0 Detail Class List Record Student Name ID Registration Status Registration Number Number Apodaca Anthony J 800014622 Registered 10 Current Program
20. 4 6 2006 UNO Template New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDD GITALCAMPUS Search Go Faculty and Advisors Faculty Menu Term Selection CRN Selection Office Hours Syllabus Information Faculty Detail Schedule Week at a Glance Detail Class List Summary Class List Midterm Grades Final Grades Assignment History Active Assignments Registration Look Up Classes Registration Overrides Class Schedule Course Catalog Electronic Gradebook Electronic Gradebook by Component Electronic Gradebook by Student Student Information Advisor Menu RELEASE 7 2 w A student must be present and provide his or her PIN before an advisor can look up classes or access other advisee information Looking Up Classes To Look Up a Class perform these steps Instructions 1 On the Faculty and Advisors Menu below the Registration heading click Look Up Classes The Select Term page appears 4 6 2006 46 of 67 Banner User Guide Mexico State University y W MIEXI SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Go Select Term Select a Term Spring 006 m s Submit RELEASE 6 1 2 Inthe Select a Term drop down list select the desired term 3 Click Submit The Student and Advisee ID Selection page appears Mexico State University new SUNGARD SCT HIGHER EDUCATION UNIFIEDD G TALCAMPUS Search Go Student and Advisee ID Selection vou may enter 1 The I
21. BCO Main 082 Aug 22 2005 Dec 09 2005 Lecture Pierre O Laroche PA Office Hours From Time To Time Day of the Week Contact Number Location From Date To Date Display 0000 2359 0000 2359 MMIDDIYYYY MMIDDIYYYY AT w They cs oy Vr NM M I university 505 5277615 y mscsE foinenoos 0571572005 De E M None x BE ae Lh mE m None v o D on a E m None Saat Viewing and Searching the Course Catalog Dane Course Catalog is different than the Course Schedule in that the Catalog as a general source guide provides only course descriptions To View and Search the Course Catalog perform these steps Instructions 1 On the Faculty and Advisors Menu below the Registration heading click Course Catalog The Catalog Term page appears 4 6 2006 28 of 67 Banner User Guide new Mexico State University SUNGARD Ze HIGHER EDUCATION UNIF EDDIGITALCAMPUS Catalog Term Please select a Catalog term and choose Submit to proceed to the Course Search page Search by Term None Submit RELEASE 7 2 2 Inthe Search by Term drop down list select the desired term 3 Click Submit The Course Catalog page appears New Mexico State University u A SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Course Catalog Search Subject ACCOUNTING AEROSPACE STUDIES AGRICULTURAL ECON ECON Course Number Range irom to Title _ Level All Graduate q Undergradu
22. Bachelor of Accountancy Level Undergraduate College Business Admin and Economics Campus Dona Ana 39 of 67 4 6 2006 ct UNO Template 4 After viewing the Detail Class List page click Return to Menu in the upper right hand corner of the screen to return to the Faculty and Advisors Menu Viewing the Summary Class List To View the Summary Class List perform these steps Instructions 1 On the Faculty and Advisors Menu click Summary Class List The Summary Class List page appears New Mexico State University T SUNGARD SCT HIGHER EDUCATION Search Go Summary Class List An asterisk will appear next to the appropriate field if any of the following conditions exist 1 The student has more than one major or department in hiss Student has a program level college or degree in the secondary cumculum thal is different from that in his her primary curpculum ifthe word Confidential appears next to a student s name the personal infomation is to be kepi confidential Course Information Rhetoric and Composition ENGL 1116 27 CRN 41221 Duration Aug 22 2005 Dee 09 2005 Status Active Enroliment Counts Maximum Actual Remaining Enrollment 10 19 a Cross List a 0 Summary Class List Record Student Name ID Level Midterm Humber Apitioca Anthony J BOM 22 Linechear cpr sec ate Baker Zachery E BOIS o6 irechear cpr sec iets Benawider Slephan R PS irechear cpr sec is Cainii Anthony A EWIGE Urdergradu
23. D of the Student or Advisee you want to process or 2 Partial names a student search type or a combination of both Then select Submit Student or Advisee ID A OR Student and Advisee Query Last Name 0g First Name i Search Type Students C Advisees Both Submit Reset RELEASE 7 2 4 In the Student or Advisee ID field or in the Last Name First Name fields and Search Type option buttons enter the desired information 47 of 67 4 6 2006 sct UNO Template In the Student Advisee ID and Last Name First Name fields users can enter part of an advisee s name followed by a to search by wild card Using a wild card search allows advisors to look up an advisee s information without spelling out or knowing how to spell out an advisee s full name 5 Click Submit The Student Verification page appears New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Search Go Student Verification Please select Submit if the person you chose is correct If this is incorrect choose the ID Selection link to try again John Q Sample is the name of the student or advisee that you selected Subrnit ID Selecton RELEASE 7 2 6 Click Submit The Faculty Student PIN page appears Sew Mexico State University alien pay Search Go Faculty Student PIN Please enter the Personal Identification Number PIN for the student Choose the
24. Functions o Viewing and Updating Office Hours o Viewing and Searching Course Catalog o Viewing and Searching the Class Schedule o Viewing the Class Schedule Listing o Viewing the Faculty Detail Schedule o Viewing Week at a Glance o Viewing Detailed Class List o Viewing Summary Class List o Entering Midterm and Final Grades e Working with Advisors Administrative Functions o Looking Up Classes o Working with Registration Overrides o Viewing Student Information o Viewing Advisee Listing o Viewing Advisee s Holds 9 of 67 4 6 2006 sct UNO Template o Viewing Advisee s Test Scores o Viewing Advisee s Transcripts Document Conventions These document conventions will point out special information and help you to successfully follow step by step instructions in this manual IN Notes alert readers of potential problems or to emphasize special A points Tips suggest shortcuts or special hints to make a process easier Click vs Click is used for commands command buttons option buttons and choosing Select options in a list gallery or palette Examples On the Tools menu click Options and then click the View tab In the Options dialog box click the View tab Select is more passive because it may not trigger an action Select is used to refer to marking text cells check boxes option buttons and similar items that will then be subject to a user action 4 6 2006 10 of 67 Banner User Guide Gett
25. ID Selection GR Vou may enter 1 The ID of the Student or Advisee you want to process or 2 Partial names a student search type or a combination of both Then select Submit Student or Advisee ID A OR Student and Advisee Query Last Name First Name aa Search Type C Students C Advisees Both Submit Reset RELEASE 7 2 ___ _ 4 In the Student or Advisee ID field or in the Last Name First Name fields and Search Type option buttons enter the desired information a D In the Student Advisee ID and Last Name First Name fields users can enter part of an advisee s name followed by a to search by wild card Using a wild card search allows advisors to look up an advisee s information without spelling out or knowing how to spell out an advisee s full name 5 Click Submit The Student Verification page appears 51 of 67 4 6 2006 UNO Template Mexico State Universit new SUNGARD SCT HIGHER EDUCATION y UNIFIEDD G TALCAMPUS Search Go Student Verification Please select Submit if the person you chose is correct If this is incorrect choose the ID Selection link to try again John Q Sample is the name of the student or advisee that you selected Submit 1D Selection RELEASE 7 2 6 Click Submit The Registration Overrides page appears Mexico State Universit new SUNGARD SCT HIGHER EDUCATION y UNIFIEDD G TALCAMPUS
26. ION New Mexico State University AY UNIFIEDD G TALCAMPUS SITE MAP Class Schedule Listing Sections Found Rhetoric and Composition 44410 ENGL 111G 01 Associated Term Fall 2005 Registration Dates Aug 22 2005 to May 12 2006 Levels Undergraduate Instructors John Chavez F Main Campus Lecture Schedule Type Traditional Instructional Method 4 000 Credits View Catalog Entry Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 7 30 am 8 20 am MW Engineering Complex Ill 336 Aug 22 2005 Dec 09 2005 Lecture John Chavez P Class 7 30 am 9 20am F Engineering Complex Ill 336 Aug 22 2005 Dec 09 2005 Lecture John Chavez P Return to Previous New Search RELEASE 7 2 6 Onthe Class Schedule Listing page click the Section Found to view class details The Detailed Class Information page appears SUNGARD SCT HIGHER EDUCATION New Mexico State University a ii UNIFIEDD G TALCAMPUS Detailed Class Information Detailed Class information Rhetoric and Composition 44410 ENGL 111G 01 Associated Term Fall 2005 Levels Undergraduate Main Campus Lecture Schedule Type Traditional Instructional Method 4 000 Credits View Catalog Entry Registration Availability Actual Seats 27 Waitlist Seats 0 Return to Previous New Search RELEASE 7 2 4 6 2006 34 of 67 Banner User Guide 7 After viewing class details click Site Map in the upper right h
27. MSU Online UNO Fag UNO Project Documentation UNO Project Home Once you have activated your account and have acquired a User ID and Password you are ready to Login to the myNMSU Web page and start using Faculty Advisor Self Service 11 of 67 4 6 2006 sct UNO Template Logging in to the myNMSU Web page To Login to the myNMSU Web page as an authenticated user you must successfully login using your User ID and Password Instructions 1 Open a Web browser session 2 Type the URL https my nmsu edu cp home displaylogin The Login screen appears User iD Secure Access Login Password User Name ener Password This secure site provides NMSU students faculty and administrative staff with Intranet s maintain your calendar view your pay stubs and get the latest campus updates We wil functionality of myNMSU Forgot your password Hevinuseroblema lsacing ineiclias arn If you need assistance call the help desk at 505 646 1840 ACTIVATE Account Maintenance NMSU Links Choose this option if you re visiting myNMSU for the Reset your PIN NMSU Home FIRST TIME Living The Vision In order to use the many convenient features of myNMSU you must first activate your account Activating your account WebCT includes a simple 3 step process aa z Unifying NMSU Online UNO Project Documentation UNO Project Home You can create a bookmark in your browser for quick access to myNMSU 3 Type your User
28. NM STATE UNIVERSITY STUDENT Faculty Advisor Self Service Document Number Department Contact Name Email Phone Version Last Update April 6 2006 sct UNO Template Confidential Business Information This documentation is proprietary information of New Mexico State University NMSU and is not to be copied reproduced lent or disposed of nor used for any purpose other than that for which it is specifically provided without the written permission of NMSU Prepared For Release 7 x Prepared By New Mexico State University P O Box 30001 Las Cruces New Mexico 88003 United States of America Issued April 2006 In preparing and providing this publication NMSU is not rendering legal accounting or other similar professional services NMSU makes no claims that an institution s use of this publication or the software for which it is provided will insure compliance with applicable federal or state laws rules or regulations Each organization should seek legal accounting and other similar professional services from competent providers of the organization s own choosing 2006 Regents of New Mexico State University 1992 1995 1997 1999 2002 2003 Systems amp Computer Technology Corporation All rights reserved The unauthorized possession use reproduction distribution display or disclosure of this material or the information contained herein is prohibited SCT SunGard SCT the
29. Phone Number Extension Unlisted in Web Directory Delete this Address Phone Type Area Phone Ext International Unlisted Delete Code Number Access Code and Phone Number Subrra Reset Select a Derent Address to Update View Addresses and Phones 4 Click Submit The Update Addresses and Phones Select Address page appears including the current information changes Viewing and Updating E mail Address Information To view E mail Addresses perform these steps Instructions 1 On the Personal Information Menu click View E mail Address The View E mail Addresses page appears 21 of 67 4 6 2006 UNO Template New Mexico State Un vers ity UNIFIEDD GITALCAMPUS Search Go RETURNTO MENU SITEMAP HELP EXIT View E mail Addresses R Your active e mail addresses are sorted by address type E mail Addresses Permanent Home plasso nmsu edu Preferred Update E mail Addresses RELEASE 7 2 To Update E mail Addresses perform these steps Instructions 1 Onthe View E mail Addresses page click the Update E mail Addresses link at the bottom of the page The Update E mail Addresses Select Address page appears Ng W Mexico State Un Ivers ity UNIFIEDDIGITALCAMPUS Search Go RETURN TO MENU SITEMAP HELP EXIT Update E mail Addresses Select Address E Update an existing e mail address by selecting the link Insert a new e mail address by selecting the address type from th
30. aie Chairer Uriarte Norma A foigde Urera adai haver otis M oti orza Undergraduate Channa Luts sopoae Regetereri Undergraduate Gomer Cenky toit 72T Regstereri Linacheercyr chistes Gonzaler Robert E SOMES Whaa from Insttubon Lancer sedis Gubenrez Luis E a E E Regierend Widengraduaie Kahang Lesh 5 Pesos Regeiered Viderg adale Email class 2 To Send an E mail to the listed class click E mail Class at the bottom of the page The default E mail Interface used on your computer appears 4 6 2006 40 of 67 Banner User Guide H Untitled Message i File Edit View Insert Format Tools Table Window Help 9 gt WS e4 amp B BS 3 Options HTML Lit To Lid ce Lid Bec anthapod nmsu edu bakerph nmsu edu nanas nmsu edu aceOS nmsu edu nchairez nmsu edu biocecy nmsu edu luisch nmsu edu cegomez nmsu edu loyaw nmsu edu violette nmsu edu jamiep nmsu edu csaastam nmsu edu derick nmsu edu csmithi nmsu edu cesart nmsu edu evargas nmsu edu Subject ER A Times New Roman 12 gt A B Z U 3 After your E mail is drafted click Send or the specified command used by your e mail interface The e mail is sent to your class 4 After viewing the Summary Class List page click Return to Menu in the upper right hand corner of the screen to return to the Faculty and Advisors Menu Entering Final Grades To Enter Final Grades perform these steps Instructions 1 O
31. and corner of the screen to return to the Faculty and Advisors Menu Viewing Faculty Detail Schedule To View the Faculty Detail Schedule perform these steps Instructions 1 On the Faculty and Advisors Menu click Faculty Detail Schedule The Select Term page appears New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDD IG TALCAMPUS Search Go Select Term Select a Term Fall 2005 RELEASE 6 1 In the Select a Term drop down list select the desired term Click Submit The Faculty Detail Schedule page appears 35 of 67 4 6 2006 UNO Template New Mexico State University _ ee SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Gol Faculty Detail Schedule Rhetoric and Composition 41281 ENGL 111G 27 Status Active Available for Registration Aug 22 2005 May 12 2006 College Arts and Sciences Department English Part of Term 1 Course Credits 4 000 Course Levels Undergraduate Undergraduate Undergraduate Undergraduate Campus Dona Ana Override Yes Syllabus Add Rosters Classlist Office Hours Maintain Enroliment Counts Maximum Actual Remaining Enrollment 10 19 9 Cross List 0 0 0 Scheduled Meeting Times Type Time Days Where Date Range Schedule Type Instructors Class 4 00 pm 5 40 pm MW DABCC Main 082 Aug 22 2005 Dec 09 2005 Lecture Pierre O Laroche PA 4 After Viewing the Faculty Detail Schedule page click Return t
32. ate Schedule Type All a CENTRA 7 DVD Video CD College AN a Agriculture and Home Economics al Arts and Sciences mi Department TA 7 a Accounting Bus Computer Systms Aerospace Studies iv Credit Range hours to hours Course Attribute All Attendance Required Get Courses Reset RELEASE 7 2 4 Inthe Subject Title Level Schedule Type College and Department fields select or enter the desired search information 29 of 67 4 6 2006 sct UNO Template 5 Click Get Courses The Catalog Entries page appears New Mexico State University iit SUNGARD SCT HIGHER EDUCATION UNIFIEDD G TALCAMPUS Catalog Entries Select the Course Number to get further detail on the course Select the desired Schedule Type to find available classes for the course ENGL 111G Rhetoric and Composition Skills and methods used in writing university level essays Prerequisite ACT standard score in English of 16 or higher during regular semester 20 or above developmental writing course or the equivalent 4 000 Credit Hours 4 000 Lecture hours 0 000 Lab hours Levels Undergraduate Schedule Types Lecture CENTRA Interactive TV Lab DVD Video CD Military Interactive TV Military Non Interactive TV Mastery Other WebCT Arts and Sciences College English Department Course Attributes Attendance Required Return to Previous New Search RELEASE 7 2 6 On the Catalog Entries page click the
33. des page If grade changes are not made and successfully saved during with this 60 minute limit changes will not take effect After you are finished Entering Grades click Return to Menu in the upper right hand corner of the screen to return to the Faculty and Advisors Menu 43 of 67 4 6 2006 sct UNO Template 4 6 2006 44 of 67 iIe Working with Advisors Administrative Functions All the Advisors Administrative Functions activities are conducted using the Registration Menu Advisor Menu or the Student Information Link found on the Faculty amp Advisors Menu The Registration Menu Advisor Menu and the Student Information Link allows users to complete vital activities from looking up classes for students to working with registration overrides to viewing individual student information to viewing advisee listings to viewing advisee student account holds and viewing advisee test scores during a semester or academic year This section describes how to e Access the Faculty amp Advisors menu e Look Up Classes e Work with Registration Overrides e View Student Information e View Advisee Listings e View an Advisee s Holds e View an Advisee s Test Scores e View an Advisee s Transcripts Accessing the Faculty and Advisors Menu To access the Faculty amp Advisors Menu perform these steps Instructions 1 On the Main Menu click Faculty and Advisors The Faculty and Advisors Menu page appears 45 of 67
34. e list and selecting Submit E mail Addresses Permanent Home plasso nmsu edu Preferred Type of E mail to Insert Select Subrnt 2 Click on the E mail Address link The Update E mail Addresses Update Insert page appears 4 6 2006 22 of 67 Banner User Guide Ng Ww Mexico tate Un Ivers ity UNIFIEDDIG TALCAMPUS Search Go RETURN TO MENU SITEMAP HELP EXIT Update E mail Addresses Update Insert E mail must be entered for an e mail address update or insert all other fields are optional You may specify only one preferred e mail address PermanentitHome E mail plasso nmsu edu Comment Delete this address C Make this your Preferred address M Preferred Permanent Home plasso nmsu edu Submit Rese 3 Onthe Update E mail Addresses Update Insert page in the corresponding fields enter the New Address 4 Click Submit The Update E mail Addresses Update Insert page appears including the current information changes New Mexico State University a SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Go Update E mail Addresses Select Address Update an existing e mail address by selecting the link Insert a new e mail address by selecting the address type from the list and selecting Submit E mail Addresses PermanentiHome plaroche nmsu edu Preferred plaroche1 nmsu edu Type of E mail to Insert Select Submit view E mail Addresses RELEASE 7 2
35. eeeeeeseeeseeseeeeseeesaees 31 Viewing Faculty Detail Schedule cc ccceecccceeeeceseeeeeceeeeeeeeaeeeeeeseeseeeeeeseaeeesseeeeeseeeeesaaeees 35 Viewing Week at a GIAainCe cccccsecccssececceeeeccaeeeecseuseesseeessueeeeseuseessaneeesaneeessuseessensessaaeees 36 Viewing the Detailed Class List scseccncesnscosshtedenseneatsnnsddseacbebuiccesasenshecnacimentandeedeoanadeveacsenensies 38 Viewing the Summary Class List ccsccscuicssvssnesrassswencuuieadorasadeneddoeresuwalobualacsenamebendsdecsiiadebdoeess 40 Entering dt WW Al Grade eoan E EE E TE 41 Working with Advisors Administrative Functions cccccssseessseeeeseeeeseeeesseeeeseeeeneeeeneeoeneees 45 Accessing the Faculty and Advisors Menu cccsccccseeeeeeeeeeeeeceeeseeeeeaeeeeaeeeeseeeessusesseeesaaess 45 OOKO P 6 Fe ES aaa ene mee earn nt or ae eee ncn ee een ene eee ene nee eee eee ene 46 Working with Registration Overrides ccccccssccccsseececeeeecseneeeceueceeseuseeseageesseesessaeeeessaeeenss 50 Viewing Student Information ccccceseccceececceeeecceeeecceeeecsaueesseueeeseeeessueeessauseessaseessentenss 54 Viewing Advisee LISTINGS ccccsscccseseeceeccceececeucessuseecseeecaececsueessaeessuseecaesesueessneessaeessaess 56 WTSI CIWS SS ONC Sc rs ars tne idiots ace ceding EENES 57 Viewing Advisee s Test SCOIES cccccssccccccseseeeeeeeeeeeseeeeeeeseaeeeeesuaeeeeeseueeeeseaeeeeessaaeeesagans 58 VIEWING Advisee s Transcripts
36. ent processes that use information systems consolidate core university information into an integrated database and create new methods of web based self service for university procedures and information The following systems are described SCT Banner SCT Banner is the suite used for administrative data enterprise wide SCT Luminis SCT Luminis is the myNMSU portal The portal is the access point for Students Staff and Faculty to self service options including changing personal options entering time and leave e mail and calendar SCT Luminis CMS SCT Luminis CMS is a Content Management System designed to help organize and maintain Web content and facilitate consistency of content navigation and look and feel of the Universities entire Web site Cognos ReportNet Cognos ReportNet is the web based enterprise reporting tool designed for you to generate custom reports Cognos PowerPlay Cognos PowerPlay is used to analyze large amount of data SCT Matrix Student SCT Matrix SMS enables NMSU to mange the recruiting and admissions Marketing System process 5 of 67 4 6 2006 sct UNO Template 4 6 2006 6 of 67 Banner User Guide Introducing SunGard SCT Banner SunGard SCT Banner is the new Enterprise Resource Planning ERP suite that integrates all departments and functions across NMSU onto a single computer system that can serve each individual department s need Internet Native Banner INB is the Web v
37. enu which is accessed using the Main Menu The Personal Information Menu allows users to complete vital activities from determining what address and email the university uses to correspond with the faculty advisor member to what social security number the university uses to record the faculty advisor member s information to what information is included in the University Directory This section describes how to e Access the Personal Information Menu e Change a PIN e Change a Login Verification Question e View and Update Address and Phone Information e View and Update E mail Address Information Accessing the Personal Information Menu To access the Personal Information Menu perform these steps Instructions 1 On the Main Menu click Personal Information The Personal Information Menu page appears New Mexico State University ai SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG ITALC Search Go RETURN TO MENU SITEMAP HELP EXIT Personal Information Answer a Survey Change Security Question View Addresses and Phones Update Addresses and Phones View E mail Addresses Update E mail Addresses Directory Profile View Emergency Contacts Update Emergency Contacts Update Marital Status Name Change Information Social Security Number Change Information Change your PIN Need to update your PIN Change it here 17 of 67 4 6 2006 sct UNO Template Changing a PIN To Change a PIN perform these steps Instructions
38. ersion of the new Enterprise Resource Planning suite NMSU employees will use to access vital university administrative information One must access INB through a Web browser The suite acts as an interface between users and an Oracle database containing New Mexico State University administrative data Student Financial Human L Oracle Resources i General Database i No if hs ra a l Financial Aid Advancement The NMSU Banner suite is composed of six systems Student Financial General Advancement Financial Aid and Human Resources The integrated suite uses rules and validation tables to ensure the data are entered and accessed correctly Since the Banner systems are highly integrated and share a common Oracle database everyone who uses the systems sees common database information in real time 7 of 67 4 6 2006 sct UNO Template Benefits of SCT Banner SCT has been providing services to the higher education market for over three decades Developed specifically for higher education institutions SCT Banner offers the following benefits e Available 24 hours a day 7 days a week access from any authorized web enabled computer e Shared data is entered only once e Individual non social security ID number for students faculty and staff e Electronic signatures forms and workflow e Oracle database as a basis for generating reports e Ability to implement improved methods to track enrollme
39. etail Class List Summary Class List Midterm Grades Final Grades Assignment History Active Assignments Registration Look Up Classes Registration Overrides Class Schedule Course Catalog Electronic Gradebook Electronic Gradebook by Component Electronic Gradebook by Student Student Information Advisor Menu RELEASE 7 2 3 On the Faculty and Advisors Menu page or last page accessed click Return to Menu in the upper right hand corner of the page The Main Menu appears New Mexico State University u 4 SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Go SITE MAP HELP EXIT Main Menu Personal Information Update addresses contact information or marital status review name or social security number change information Change your PIN Customize your directory profile Student amp Financial Aid Apply for Admission Register view your academic records and Financial Aid Faculty amp Advisors Enter Grades and Registration Overrides View Class Lists and Student Information Employee Time sheets time off benefits leave or job data paystubs W2 and T4 forms WW4 data WebCT com The e Learning Hub Find online help research tools discussions and more Timesheet Shortcut to your timesheet Leave Report Leave Report Request Time Off Request Time Of RELEASE 7 2 4 6 2006 62 of 67 Banner User Guide 4 Onthe Main Menu page click Exit in the upper right hand corner of the page The Final Logo
40. he address type from the list and selecting Submit Entering overlapping dates may change the effective dates on existing address records Change of address information and USPS forms are available through this link Use your browser s Back button to return to this page Addresses and Phones Permanent Home Phones 1234 University Lane Las Cruces New Mexico 88001 Dona Ana Curent Aug 01 2005 to No end date Primanyg 505 6461234 Type of Address to Insert Select v Submit view Addresses and Phones RELEASE 7 2 3 On the Update Addresses and Phones Update Insert page in the corresponding fields enter the New Address and enter the New Telephone Number information 4 6 2006 20 of 67 Banner User Guide Update Addresses and Phones Update Insert ay Required fields on address update or insert are Valid From This Date Address Line 1 City State or Province and ZIP or Postal Code all other fields are optional lf Nation is entered only Address Line 1 and City are required Wh en updating an address you do not need to change the Valid From This Date value PermanenttHome Valid From This Date MM DDIYYYY 2 12005 Until This Date MM DD YYYY Address Line 1 1234 University Lane Address Line 2 Address Line 3 City Las Cruces State or Province New Mexico ZIP or Postal Code sana4 County Dona Ana v Nation Area Code Phone Number 641234 International Access Code and
41. his page lists the test scores for this student if the student is registered for the selected term Information for John Chavez Test Scores Test Description Test Score Date Taken ACT English 27 Mar 10 2006 ACT Math 22 Mar 10 2006 Return to Previous RELEASE 6 1 Viewing Advisee s Transcripts To View an Advisee s Transcripts perform these steps Instructions 1 On the Advisee Listing page click View below the Transcripts heading 59 of 67 4 6 2006 4 6 2006 UNO Template New Mexico State University iia Search Go Advisee Listing Advisee Listing Student Name ID Advisor Type Holds Test Scores Chavez John 800012036 Major View View Email your advisees RELEASE 7 1 The Transcript Selection page appears New Mexico State University SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TAL CAMPUS Search Go Select the transcript level and transcript type Transcript Level All Levels x A Transcript Type Advising lt _ _ _ Display Transcript RELEASE 7 2 In the Transcript Level and Transcript Type drop down lists select the desired transcript level and transcript type Click Display Transcript The Student Academic Transcript page appears 60 of 67 Banner User Guide New Mexico State University ii SUNGARD SCT HIGHER EDUCATIO UNIFIEDD G TALCAMPUS Search Go Student Academic Transcript This is not an official t
42. ing Started In this section you are given some background information that you will need to get started using Faculty Advisor Self Service including understanding how to access the system Accessing Faculty Advisor Self Service Access to Faculty Advisor Self Service requires that you have a User ID and Password for the New Mexico State University myNMSU Web page If you do not have a User ID and Password for the New Mexico State University myNMSU Web page you can activate and set up an account by clicking Please CLICK HERE to active your account now located below the Secure Access Login This is the myNMSU Web page login screen The arrow below is where you can activate your account if you have not already done so Secure Access Login User Name Welcome to myNMSU Password This secure site provides NMSU students faculty and administrative staff with Intranet s maintain your calendar view your pay stubs and get the latest campus updates We wil functionality of myNMSU Forgot your password If you need assistance call the help desk at 505 646 1840 Having problems logging in Click here ACTIVATE Account Maintenance NMSU Links Choose this option if you re visiting myNMSU for the Reset your PIN NMSU Home FIRST TIME Living The Vision In order to use the many convenient features of myNMSU you must first activate your account Activating your account WebCT includes a simple 3 step process ae z Unifying N
43. n the Faculty and Advisors Menu click Final Grades The Final Grades page appears 41 of 67 4 6 2006 UNO Template New Mexico State University OY SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Search Go Final Grades Enter final grades and last attendance date and hours If Confidential appears next to a student s name the personal information is to be kept confidentia Course information Rhetoric and Composition ENGL 111G 27 CRN 41281 Students Registered 19 A Please submit the grades often There is a 60 minute time limit starting at 03 02 pm on Mar 08 2006 for this page Final Grades Record Number Student Name ID Credits Registration Status Grade Rolled Last Attend Date Attend Hours Registration Numb MMDD YYY 0 999 99 Apodaca Anthony J 800014622 4 000 Registered None N 10 Jun 20 2005 Baker Zachary E 800033396 4 000 Registered None N es es i Jun 20 2005 Benavidez Stephan R 800053979 4 000 Withdraw from Course yy v e IL F Sep 28 2005 N Casanova Anthony A 800094666 4 000 Registered Hane y N Jun 20 2005 E Chairez Uriarte Norma A 800094661 4 000 Registered None N Jun 20 2005 zi Chavez Cecilia M 300107219 4 000 Registered Nene x N 2 Inthe Grade drop down list based on the corresponding Record Number and Student Name e g Record 1 Anthony J Apodaca select S or U to indicate the student s performance 3 Click Submit The Final Grades
44. nt e Ability to define clear and consistent data definitions e Strong baseline system to allow NMSU ICT staff to focus on improvements to the system e Integration with NMSU s web based course management system WebCT 4 6 2006 8 of 67 Banner User Guide meee Introducing the Manual This manual describes the procedures that NMSU faculty advisors typically complete to enter and update personal information work with faculty and advisor general functions such as entering and updating office hours viewing faculty detail schedule as well as work with faculty and advisor administrative functions such as working with registration overrides viewing advisee listings holds and other records during the academic year Prerequisites You should know what your specific needs are when you review this manual This helps you to rapidly understand how the manual s contents can help you Successful Faculty Advisor Self Service users have experience using Microsoft Windows 2000 version or newer and Windows compatible Internet browsers or one of the compatible browsers listed in Appendix B Compatible Browsers Objectives of this Manual This SCT Banner Faculty Advisor Self Service Manual describes NMSU s faculty and advisor self service procedures It contains the information you need to complete these activities e Accessing Faculty Advisor Self Service e Working with Personal Information e Working with Faculty Advisors General
45. o 88001 Dona Ana University Mailing Phones Current Dec 18 2004 No end date Primary 505 5277590 MSC 3DA P O Box 30001 Las Cruces New Mexico 88003 8001 Dona Ana RELEASE 6 1 4 To View a Student s E mail Address click Student E mail Address located at the bottom of the page The Select Student E mail Address to View page appears New Mexico State University Y SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Go Select Student E Mail Address to View E mail Addresses Permanent Home jqsample nmsu edu Preferred Comment Added as part of GOREMAL activation sweep Student Information Student Address and Phones Viewing Advisee Listings To View Advisee Listings perform these steps Instructions 4 6 2006 56 of 67 Banner User Guide 1 Onthe Faculty and Advisors Menu click Advisors Menu The Select Term page appears New Mexico State University uy SUNGARD SCT HIGHER EDUCATION UNIFIEDD IG TALCAMPUS Search Go Select Term Selecta Term Spring 2006 Submit RELEASE 6 1 2 Inthe Select a Term drop down list select the desired term 3 Click Submit The Advisee Listing page appears New Mexico State University gt ilh SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Search Go Advisee Listing Advisee Listing Student Name ID Advisor Type Student Information Holds Test Scores Chavez John 800012036 Major View View View Email your advisees
46. o Menu in the upper right hand corner of the screen to return to the Faculty and Advisors Menu Viewing Week at a Glance To View Week at a Glance perform these steps Instructions 1 On the Faculty and Advisors Menu click Week at a Glance The Week at a Glance page appears 4 6 2006 36 of 67 2 SUNGARD SCT HIGHER EDUCATIO Banner User Guide New Mexico State University d Search Go Week at a Glance UNIFIEDD G TALCAMPUS The following is your class schedule by day and time Classes that do not have scheduled meeting times or have time conflicts are listed at th more detail Previous Week Monday 8am CCDE 105 N 10 11002 Class 8 30 am 10 35 am DAGC 110 CCDE 110 N 20 11025 Class 10 45 am 12 50 pm DAGC 110 Week of Mar 06 2006 ws ats Tuesday CCDE 110 N 13 11018 Class 10 00 am 12 05 pm DACL 171 Wednesday CCDE 105 N 10 11002 Lab 8 30 am 10 35 am DAGC 110 CCDE 110 N 20 11025 Lab 10 45 am 12 50 pm DAGC 110 Thursday CCDE 110 N 13 11018 Lab 10 00 am 12 05 pm DACL 171 Saturday To view the Previous Week or Next Week of a semester click Previous Week or Next Week The Week at a Glance page appears New Mexico State Un SUNGARD SCT HIGHER EDU Search Go Week at a Glance UNIFIEDDIG i ALCAMPUS The following is your class schedule by day and time Classes that do not have scheduled meeting times or have time conflicts are listed att
47. oducing the Faculty Advisor Self Service Interface ccsssseeseeseeseesseseenseeseeneeeeees 15 Understanding Product COnVentiOns cccccceccccccsseceeeseeeeeeseeeceeseeeeeeeseeeeeeessaeeeessaaeeeesaaaes 15 TONO OO veeticesscen ante E E E 16 Working with Personal INfOrMatiONn ccccceeeseeeeseeeeseeeenseeeeneeeesseeeaseeeaseeeeseeoeseeeeaseeneneseanenss 17 Accessing the Personal Information Menu ccccccseececeeeeceeeeeneeceeeuseneueeseeeeeseeeeseueensueesaaess 17 OnO 2 4 ad Eee ene ee een Ren rere er ena eee eee eee ee eee 18 Changing a Login Verification QUESTION ccccceeccccccecseeecececeeeseeeeeeeseaeeeeeesseeaeeeeeseaaeeeeess 18 Viewing and Updating Addresses and Plone ss cccseeeccceeeeeeeeeeeeceeeeeeeeeeeeeeeeesseeeessaeees 19 Viewing and Updating E mail Address Information ccccccccccsseeceeeeeeeceeeesseeeeeseeseesaeeees 21 Working with Faculty Advisors General FUNCTIONS cccccsssseeeseesseeeceeeseeeseneeeseeesneeseoees 25 Accessing the Faculty and Advisors M nu cccccccsscccseeccesecceseeceuseccueeeceeeeseseecsusesseeesaaess 25 Viewing and Updating Office HOurs ccccccsseccccsesceceeeeeeeeeceeseeeeceaneessaueeessaeeesseeeessaeees 26 Viewing and Searching the Course Catalog cccccccseseceeeeeeeceeseeeeeeeseeeeeeeseeeeeesseaeeeeesaees 28 Viewing and Searching the Class Schedule cccccceeecceeeeeeeceeseeeeeece
48. ranscript Courses which are in progress may also be included on this transcript Institution Credit Transcript Totals Transcript Data STUDENT INFORMATION Student Type Continuing Curriculum Information Transcript type ADVYS is NOT Official RELEASE 7 2 Returning to the Main Menu amp Logging Out To Return to the Main Menu and Logout perform these steps Instructions 1 Onthe Student Academic Transcripts page or last page accessed click Return to Menu in the upper right hand corner of the page The Student Information Menu or the last page accessed appears Mexico State University New SUNGARD SCT HIGHER EDUCATION UNIFIEDD G TALCAMPUS Search Go Student Information Term Selection Advisee Listing ID Selection Student Information Student Address and Phones Student E mail Address Student Schedule Active Registrations Registration History View Test Scores View Holds RELEASE 7 2 2 Onthe Student Information Menu page or last page accessed click Return to Menu e g Faculty and Advisors Menu in the upper right hand corner of the page The Faculty and Advisors Menu or the last page accessed appears 61 of 67 4 6 2006 sct UNO Template New Mexico State University _ a SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Go Faculty and Advisors Faculty Menu Term Selection CRN Selection Office Hours Syllabus Information Faculty Detail Schedule Week at a Glance D
49. requisite Required You must register for both the class and its corequisite For example CHEM 121L is a corequisite for CHEM 121 You cannot register for CHEM 121 without simultaneously registering for CHEM 121L CRN Does Not Exist Check that you entered the correct CRN Course Reference Number and that you are registering in the correct semester CRNs for summer classes begin with 10000 fall classes 20000 and spring classes 30000 Instructor Approval Some courses require the permission of the instructor The Required instructor can issue an electronic override or you can bring a signed Drop Add slip to your Dean s Office Level Restriction With few exceptions only graduate students or senior petitioners may register for courses numbered 500 and above Undergraduates need to submit a signed Undergraduate Taking 500 Level Courses for Undergraduate Credit from Link Required You must register for both the class and its lab For example CHEM 110 has a linked lab You cannot register for CHEM 110 without simultaneously registering for one of the many labs offered Major Restriction Some classes may only be taken by students in certain majors The catalog lists major restrictions in the course description Students not majoring in that field can bring a signed Drop Add slip to the Dean s Office Maximum Hours Undergraduate students in good academic standing may take up to Exceeded 18 credit hours during a fall or
50. rmation Student Address and Phones Student E mail Address Student Schedule Active Registrations Registration History View Test Scores View Holds RELEASE 7 2 2 On the Student Information Menu click Student Information The General Student Information page appears New Mexico State University 4 SUNGARD SCT HIGHER EDUCATION UNIFIEDDIGITALCAMPUS Search Go General ces Information for John Q Sample Student information effective trom Fall 2005 fo Spring 2006 Registered for Term No First Term Attended Spring 2005 Last Term Attended Spring 2006 Status Active Residence Non Resident Citizenship Citizen Student Type Continuing Class Freshmen Academic Standing Term Fall 2005 Curriculum information Current Program Bachelor of Accountancy Level Undergraduate College Business Admin and Economics Campus Dona Ana Student Schedule Student Addresses and Phones Student E mail Addresses RELEASE 6 1 3 To View Student Addresses and Phones click Information for Student e g John Q Sample The View Student Addresses and Phones page appears 55 of 67 4 6 2006 UNO Template Mexico State University i new SUNGARD SCT HIGHER EDUCATION UNIFIEDD G TALCAMPUS Search Go View Student Addresses and Phones Information for John Q Sample Addresses and Phones Permanent Home Phones Current Dec 18 2004 No end date Primary 505 5551212 123 Nearby Ave Las Cruces New Mexic
51. sections 49 of 67 4 6 2006 UNO Template w Mexi i i NS SUNGARD co State Un Ivers ity UNIFIEDDIG TALCAMPUS Search Gol Look Up Classes Select the box to the left of the CRN and choose either Register or Add to Worksheet to register for classes The Add or Drop Class page will display and y Sections Found ENGLISH Select CRN Subj Crse Sec Cmp Cred Title Days Time Cap Act Rem XL Cap XL Act XL Rem Instructor C 44410 ENGL 111G 01 MA 4 000 Rhetoric and Composition MW 07 30 am 08 20 am 27 27 0 0 0 0 John Chavez F 07 30 am 09 20 am John Chavez Register Add to Work Sheet Class Search Student Schedule by Day amp Time Student Detail Schedule View Fee Assessment Dynamic Schedule RELEASE 7 2 Working with Registration Overrides To Work with a Registration Override perform these steps Instructions 1 On the Faculty and Advisors Menu below the Registration heading click Registration Overrides The Select Term page appears New Mexico State University W A SUNGARD SCT HIGHER EDUCATION UNIFIEDDIG TALCAMPUS Search Go Select Term Selecta Term Spring 2006 Submit RELEASE 6 1 2 Inthe Select a Term drop down list select the desired term 3 Click Submit The Student and Advisee ID Selection page appears 4 6 2006 50 of 67 Banner User Guide New Mexico State University ziti SUNGARD SCT HIGHER EDUCATION UNIFIEDD IG TALCAMPUS Search Go Student and Advisee
52. spring semester Graduate students may take up to 15 credit hours Students who wish to register for 65 of 67 4 6 2006 Must Register in Person Prerequisite and Test Score Error Time Conflict UNO Template more must obtain the permission of their Dean Undergraduate students on warning or probation are restricted to 15 credit hours or fewer as indicated by their academic standing Web registration for the course is not permitted you must register in the Registrar s Office Educational Services Center You do not have one or more of the prerequisites for a class Don t forget that you must satisfy the Basic Skills Requirement before registering for any class numbered 300 or above Only you Dean can override a prerequisite error Classes you are currently enrolled in this semester fulfill preregistration requirements Two classes you attempted to register for have overlapping meeting times or start end at the same time The error message will state which CRN Course Reference Number the rejected class conflicts with Bring a Drop Add slip or the appropriate paperwork for you college signed by at least one of your instructors to your Dean s Office 4 6 2006 66 of 67 Banner User Guide Appendix B Compatible Browsers The following is a list of Web browsers supported by Banner7 x Operating System Banner INB XP IE 6 x SP 1 amp 2 Netscape 7 0x A IE 6 x Netscape 7 0x A Safari 1
53. tem it is like learning a new language This section exposes you to some of the basics of Banner terminology and the naming conventions used in this manual 15 of 67 4 6 2006 sct UNO Template Terminology Understanding the terms provided in this manual will help you to understand the instructions presented in this manual and to present clear specific questions that you may have about the information provided This table defines the basic terminology used in this manual Faculty Advisor Self Service is composed of a number of interrelated menus accessed from the Main Menu For example to complete personal and administrative procedures users must access the Personal Information Menu the Student amp Financial Aid Menu the Faculty Advisors Menu etc from the Main Menu Term An academic time frame a user selects to perform a particular task For example a term is defined as Fall 2005 Spring 2006 or Summer 2006 Drop A list box with an arrow next to it which if dropped down provides a list of options down List A titled item that serves as a cross reference between related Web pages Fields are areas in a form that are used either to display specific data such as someone s last name address or NMSU ID number or insert data 4 6 2006 16 of 67 Banner User Guide Working with Personal Information All Personal Information is entered updated and viewed using the Personal Information M
54. ut page appears Thank you for using the VWVVV Information System If you are finished please close your browser to protect your privacy Return to Homepage RELEASE 7 2 As a matter of security both for faculty and for students users need to completely logout of their session when they are finished using Banner Faculty Advisor Self Service 63 of 67 4 6 2006 sct UNO Template 4 6 2006 64 of 67 Banner User Guide ee Appendix A Common Faculty Advisor Errors Appendix A provides a list of common Faculty Advisor Self Service errors faculty and advisors may encounter when using Banner Faculty Advisors Self Service Accompanying each common error is a short common error explanation Common Error Common Error Explanation Campus Restriction Some classes may only be taken by Dona Ana Branch Campus students Class Restriction You must have completed a certain number of credit hours before you can register for the class Some courses require that you have upper class standing junior or senior others that you are at least a sophomore Class restrictions are listed in the catalog under course prerequisites Bring a signed prerequisite override form to the Registrars Office Closed Section The class is at maximum capacity The class instructor can issue an electronic override or you can bring a Drop Add slip signed by the instructor as well as the Dean in some departments to your Dean s Office Co

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