Exhibit Application
Contents
1. AW IE DS ee Highway Safety Priorities 2016 EXHIBITOR APPLICATION LONG BEACH CONVENTION CENTER CA e APRIL 3 5 2016 e National Conferent Payment Method PRIMARY EXHIBIT CONTACT One Complimentary Registration per booth y Application will not be processed without payment FullName ooo Preferred First Name for Badge _ _ or purchase order Exhibit fees MUST be paid prior to conference Company If paying by credit card or purchase order you can also securely Address register online at www lifesaversconference org Ns ee A Lifesavers does not accept American Express Telephone Cell i ee FUT ECAR Ta VISA _ MASTERCARD E mail ILACHECK _ PURCHASE ORDER attach Contact information will be used in meeting materials Emergency Contact Name required eee eee ee Card Number Day Phone Cell Phone l Expires CW2 Code Will you be staying at a conference hotel Yes iNo If not where will you be staying Signature ADDITIONAL PERSONNEL All booth personnel must register By signing authorize a charge to the credit card in the If you are purchasing more than one exhibit booth and or would like to register additional booth personnel amount indicated on this form please provide names below _ Complimentary Booth Person one for each booth purchase Name of Cardholder Name Company Address Billing Address Emai2. the entire agreement with respect to the subject matter hereof and supersedes all previous Agreements and proposals This Agreement shall be interpreted and construed by the laws of the Commonwealth of Virginia and the parties agree that any suit arising out of breach of the Agreement must be brought in the Commonwealth of Virginia and jurisdiction over the matter and the parties and venue properly lies in the Commonwealth of Virginia 6 FIRE SAFETY All materials used in booth including decorations must be flame retardant Exhibitors assume all responsibility for compliance with local city and state ordinances and regulations covering fire safety and health No combustible hazardous or other dangerous material will be stored in or around exhibit booths with the only exception being for exhibiting vehicles as provided in this Agreement www lifesaversconterence org
3. Lifesavers shall have sole discretion as to the placement of exhibitor space Lifesavers reserves the right to alter the floor plan I Displays can in no way obscure or interfere with other booths Should any portion of an exhibit that obstructs the view interferes with the privileges of other exhibitors extends beyond the designated booth space or for any reason becomes objectionable must be immediately modified or removed by the exhibitor at Lifesavers request Lifesavers reserves the right to inspect the quality of the appearance of each booth prior to show opening Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions All demonstrations or other promotional activities must be confined to the limits of the exhibit space J 30 Site Line Rule There must be access from all four sides of an island booth with a 40 see through effect from front to back and side to side Asketch or blueprint of the layout for all island exhibits must be submitted to ATS for approval by April 4 2016 4 EXHIBITING VEHICLES Exhibitors need to notify Lifesavers decorator Freeman if exhibiting a vehicle Any exhibitor exhibiting a vehicle must provide proof of insurance for the vehicle and shall be responsible for any damage or destruction to or caused by such vehicle Freeman will schedule and coordinate moving vehicles into exhibit hall Please note on the exhibit app
4. ction occur the exhibitor forfeits all monies paid 2 PAYMENT CANCELLATION POLICY and is not entitled to a refund If an exhibitor is asked to remove Application for booth space must be accompanied by payment or purchase order Applications received without payment will be returned Cancellation requests must be made in writing Refund is based on date received by March 4 2016 refund minus 50 fee after March 4 2016 no refund Lifesavers may terminate this Agreement at any time for any reason up to 14 days prior to the conference upon written notice to exhibitor an exhibit or part thereof and fails to do so promptly Lifesavers may remove the exhibit or part thereof at exhibitor s sole expense Lifesavers will not be liable for any damage to any party for the removal whether in whole or in part or prohibition of the exhibit deemed unsuitable to the character or purpose of the exhibition Specifications and limitations regarding the exhibition of vehicles are agreed to as stated in this document No copyrighted music can be played at this event Exhibitors must notify Lifesavers of any audio or video recordings and the intended use of such recordings of conference attendees that will take place at their booth Lifesavers reserves the right to record the conference events including exhibitors as determined in the sole discretion of Lifesavers www lifesaversconterence org 2016 EXHIBITING TERMS amp CONDITIONS H
5. ests 2 BOOTH IDENTIFICATION SIGN Signature Company Organization WEB ADDRESS a EXHIBITOR PROFILE Exhibiting Terms amp Conditions on Pages 2 amp 3 Please attach a short description 100 words or less about your product organization Exhibit contact information and exhibit profiles will be posted on the Lifesavers website 2 ef ce Babes ce gt lt bid o ea www lifesaversconference org PAGE 1 OF 2 2016 EXHIBITING TERMS amp CONDITIONS LONG BEACH CONVENTION CENTER CA e APRIL 3 5 2016 LIABILITY PHOTOGRAPHY WAIVER By registering for the Lifesavers 2016 Conference you agree and acknowledge that you are participating in Lifesavers Conference events and activities on your own free and intentional will You acknowledge this freely and knowingly and that you are as a result able to par ticipate in Lifesavers Conference events and hereby assume responsibility for your own well being This acknowledgement includes your guest s participation in any tours and evening events The Lifesavers Conference plans to take photographs during the 2016 conference and reproduce them in Lifesavers educational news or promotional material whether in print electronic or other media including the Lifesavers website By participating in the Lifesavers 2016 Conference you grant Lifesavers the right to use your name and photograph for such purposes All postings are the property
6. fter exhibit hours only properly identified personnel or exhibitors may enter the exhibit hall B Lifesavers will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft fire accident or any other causes Lifesavers will not be liable for injury to exhibitors or their employees or for damage to property in their custody owned or controlled by them which claims for damages injury etc may be incident to or arise from or be in PAGE 2 OF 2 any way connected with their use or occupation of exhibitor space The exhibitor agrees to fully protect indemnify and hold harmless Lifesavers Long Beach Convention Center and any other parties at interest against all claims losses or damages to persons or property governmental charges or fines and attorney fees arising out of or caused by installation removal maintenance occupancy or use of the exhibition premises or any part thereof C Exhibitors acknowledge that Lifesavers its employees or contractors and the Long Beach Convention Center do not maintain insurance covering exhibitor property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage covering such losses by the exhibitor Exhibitor shall provide proof of insurance to Lifesavers upon request D Exhibitors shall not deface any part of the exhibit facility Nothing may be posted nailed affixed or otherwise attached t
7. hese rules and regulations which may include of removal of exhibitor from the Conference Exhibit installation hours are 2 00pm to 6 00pm on Saturday April 2 and 7 30am 12noon on Sunday April 3 No exhibit may be installed after the exhibition opens to registrants Space not occupied by the time designated will be forfeited by exhibitor and the space may be resold reassigned or used by Lifesavers without refund Exhibits cannot be dismantled prior to the close of the exhibit hall at 4 30pm Monday April 4 Exhibitors are not permitted to sublet or share space Exhibits that include audiovisual equipment or any noise E Lifesavers assumes no responsibility for any arrangements making machines may not disturb other exhibitors or their contracts purchases or disputes between conference attendees patrons and all exhibits will be operated in a way that will not and the exhibitor Exhibitor is responsible for handling all detract from other exhibits the exhibition or the Conference questions and disputes from conference attendees who as a whole Lifesavers reserves the right in its sole discretion to purchase items or services from exhibitor Lifesavers does not evict or request withdrawal of any exhibitor who because of endorse or affirm the quality of products or services provided noise conduct method of operation or other distraction in the by the exhibitor sole discretion of Lifesavers detracts from the Conference Should an evi
8. l Phone _ Additional Booth Person 1 250 S City State Zip Name C ial ie Mail this form with your payment or purchase order checks Address made payable to Lifesavers Conference Inc to Es PO Lifesavers Conference Inc Additional Booth Person 2 350 Exhibit Booth Application Name Company SSS P O Box 30045 idie Alexandria VA 22310 Email Phone Phone 703 922 7944 Fax 703 922 7780 Additional Booth Person 3 350 oe Lifesavers Federal ID 52 1648356 Name Company Address SS Cancellation Policy Emails Phones Lifesavers does not accept cancellations by phone E SS st Cancellations may be mailed to Lifesavers Conference BOOTH FEES Shaninty Amount Total or emailed to mcgrath meetingsmgmt com You will For Profit Companies 10 x10 1 200 ea receive a confirmation of your cancellation Requests Non Profit Companies 10 x10 600 ea eee by March 4 2016 will be refunded less a 50 administrative fee Vehicle 2 spaces required 2 10 x10 1 200 ea Contract Total Amount The undersigned understands and accepts the Exhibiting Terms and Conditions listed on pages 2 and 3 This document constitutes a contract BOOTH SELECTION Review the on line floor plan and select six locations in order of preference Shaded spaces are not available ond 41d sth have read and accepted the Liability and M o a ot SS Photography Waiver found on page 2 Special Considerations Requ
9. lication if you plan to exhibit a vehicle which will require the purchase of two spaces You are responsible for vehicle spotting fee The following are the Long Beach Fire Department s minimum fire safety requirements for public display of motor vehicles e Fuel tanks unless never having held fuel shall be maintained at less than a tank of fuel Caps for fuel tank fill pipes shall be of the locking type and maintained locked If it is not practical to attach such a cap an alternate method may be employed with permission of the Long Beach Fire Department e Electrical System The electrical system shall be de energized This will be one by one of the following remove the battery remove the battery cable or disconnect one battery cable and cover it with electrical tape or other similar insulating material 5 SECURITY LIABILITY INSURANCE A Lifesavers will provide 24 hour security in the exhibit hall beginning at 6 00pm on Saturday April 2 2016 until close of exhibit show and will endeavor to protect exhibit property during the closed hours of the exhibit hall However full responsibility for the exhibit equipment signs and other material in the booth remains with the exhibitor and Lifesavers makes no warranty expressed or implied that security measures will avert or prevent occurrences that may result in loss or damage The safekeeping of the exhibitor s property shall remain the sole responsibility of the exhibitor A
10. o any part of the walls floors ceiling furniture or other property of the facility or Freeman Any costs arising out of any acts or omissions on the part of the exhibitor its agents or employees will be the sole responsibility of the exhibitor E In the event that the Exhibit Show is canceled due to circumstances not within the control of Lifesavers such as fire acts of God war labor strikes picketing civil disturbances terrorism government regulation shortage of materials curtailment of transportation to facility to hold the exhibit show or conference then a full refund of application fees paid to Lifesavers will be made minus a 25 processing fee In no event will Lifesavers provide any refunds of airline tickets hotel charges or any other costs fees or charges incurred in connection with exhibitor s attendance of the event F Lifesavers assumes no liability for the termination of this Agreement G Violation of any of the terms of this Agreement by the exhibitor or his or her employees or agents shall at the option of Lifesavers forfeit the exhibitor s right to occupy space and such exhibitor shall forfeit to Lifesavers all monies paid or due Upon evidence of violation Lifesavers may take possession of the space occupied by the exhibitor and may remove all persons and goods at the exhibitor s risk The exhibitor shall pay all expenses and damages that Lifesavers may incur thereby H This Agreement contains
11. of Lifesavers and may be displayed or used by Lifesavers for any purpose 3 EXHIBIT BOOTH PROVISIONS A Each booth is equipped with a draped six foot table two chairs 1 GENERAL INFORMATION A Exhibitors must comply with the general contractor s Freeman Rules and Regulations as set forth in the exhibitor service manual wastebasket and a 7 x 44 identification sign with the exhibitor s name and booth number Please Note The Exhibit B The signed application and acknowledgment by the Lifesavers i _ oe Conference Inc and or its agent constitutes a contract Hall is not carpeted Any additional furnishings may be between Lifesavers and the exhibitor All and any matters not purchased through Lifesavers decorator Freeman and shall specifically covered in these articles are subject to final decision be the sole expense of exhibitor by Lifesavers Fees for electrical outlets internet connection etc are the C Any exhibitor whose proposed exhibit is in keeping with the responsibility of the exhibitor educational intent of Lifesavers may apply for space Lifesavers reserves the right to reject applications with or without cause in its sole discretion Exhibitors are expected to read and abide by the rules and regulations as may be provided by Lifesavers Exhibitors must also comply with all rules and regulations of the Long Beach Convention Center Lifesavers shall have full power to interpret amend and enforce t
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