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ASIS 2012 service manual revised

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1. E ASIS INTERNATIONAL g1 490 590 5 191 ZONE 6 Saturday 9 8 8 00 AM 185 284 285 384 85 484 485 584 J 83 282 Geo 83 482 eo 181 280 281 m 81 480 481 580 b i L E i c c c es c c c c c c qj 79 278 78 79 M78 479 Freight 177 276 277 376 77 76 477 576 Door 75 274 275 g74 75 474 475 574 i m 1 concession loa Freight onces py i ABI Pi d LT 272 273 372 73 473 72 Door ge il Q0 i oor E 25 LEE Suvi d LE 171 271 370 570 ar r 5 ra AY A gei 387 ne 1466 Jj 4 f ZONE opt al z 277 A 14 6965 77770 NET 1 2367 3906 e A KE gt Sunday 919 02 PM AS A VPM nth 9 9 A 0 2 M Sunday AY VASP 67 267 366 367 466 467 5688 567
2. 6 18 2012 2010 15928 Tournament Drive Gaithersburg MD 20877 301 921 0800 fax 301 990 1717 Orlando FL 4104 L B McLeod Road Orlando FL 32811 407 422 3636 fax 407 839 5929 Floorplons RON S D DRIV ASIS 2012 Phily SIS 12g_Penn CC dwg AV 13Q LON OG 1VIB831VM LISIHX3 2102 LSNONV OL 39VHOLS 803 0206 Vd uejesueg peoy 91215 1292 9 9 oui eee 2102 5157 ON ANVdINOO 30 3INVN 101 SLNAWdIHS HOJ AV14d LON OG 1VIB831VM LISIHX3 2102 ve LSNONV OL 39VHOLS 803 0206 Vd uejesueg peoy 91215 1292 9 9 oui eee 0 0 210 5157 ON ANVdINOO 30 3INVN 101 SLNAWdIHS HOJ AV 130 LON OG 1VIB831VIN LISIHX3 2102 LSNONV OL HOlHd 39VHOLS 803 0206 Vd uejesueg 91215 1292 0 9 oui 5 5 0 0 2106 5157 ON ANVdINOO 30 3INVN 01 SLNAINdIHS AV14d LON OG LISIHX3 2102 LSNONV OL HOlHd 39VHOLS 803 0206 Vd uejesueg
3. M316 4317 015 11115 A 421544314 4315 Thursday 9 6 8 00 PM 4 4312 4313 3110 1 4310 4311 7 6 00 PM 4306 4307 i5 4304 4305 4302 4300 SCALE FEET Bridge RAWINGS 6 18 2012 VFloorplonsNRON S D DRIVAASISN2012 Phity Freight Target ASIS 2012 E ZONE 1 Thursday 96 3 00 PM gt September 10 12 2012 ZONE 2 Thursday 9 6 8 00 PM Show Dates 9 10 12 2012 Pennsylvania Convention Center X ZONE 3 Friday 97 8 00 AM M ove n P a Halls A E al 15928 Drive Philadelphia Pennsylvania ZONE 4 Friday 9 7 1 00 PM Gaithersburg MD 20877 301 921 0800 ZONE 5 Friday 9 7 6 00 PM fax 301 990 1717 DISCLAIMER ZONE 6 Saturday 9 8 8 00 AM Orlando EL 4104 L B McLeod Road 5 Orlando FL 32811 ZONE 7 sunday 9 9 1 00 PM fax 407 839 5929 t itions inc 15928 tournament drive SCHEDULE gaithersburg md 20877 DE phone 301 921 0800 ASIS 201 2 d A fax 301 990 1717 www arataexpo com Please refer to the freight move out plan to determine the time your display must be packed labeled and readied for move out All freight carriers should report as indicated for each zone Trucks will not be accepted prior to the published time for each zone All vehicles must
4. 91215 1292 0 9 SUOI ISOdXa ezee 0 0 2102 5157 ON ANVdWOO 30 3IAVN 101 SLNAINdIHS 3ONVAQV HOJH AV 13Q LON OG 1VIB831VM LISIHX3 AWH3AT13G ALIS MOHS 20161 Vd eiudjepejug 199115 YOY LOLL eiueAJ suuad 0 0 oui 0 0 2102 SISV ON HLOOS8 ANVdWOO ONI LIBIHX3 30 3IAVN 101 SLNAIWdIHS ALIS MOHS HO AV14d LON OG IVIYALVIN LISIHX3 20161 Wd eiudjeperug 199 18 LOLL eiueAJ suuad 0 0 oui 2102 SISV ON HLOOS8 ANVdINOO 30 3INVN 101 SLNAIWdIHS ALIS MOHS HO AV14d LON OG LISIHX3 AWH3AT13G 3115 MOHS 20161 Vd eirudjepejug 19945 YOY LOLL 19149 0 9 suonisodxo 2102 SISV ON HLOOS ANVdINOO ONI LIBIHX3 30 3INVN OL A INO SLNAIWdIHS ALIS MOHS 803 AV14d LON OG 1VIB831VIW LISIHX3 AWH3AT13G ALIS MOHS 20161 Vd eirudjepejug 19945 LOLL 191499 0 9 suonisodxo 2102 5157 ON HLOOG ANVdlINOO 30 3INVN 101 A INO SLNAIWdIHS ALIS MOHS
5. 551 650 Theater 1250 H 1650 1851 1950 2081 2251 4512550 2551 2651 28510950 8251 348 849 448 548 549 49 749 1049 E 1449 15491648 1748 7 18491948 1949pO48 2049pi48 2349 24492548 Saturday 9 8 8 00 AM 28496948 2949 4 324913348 4 sag Beas 4049 __ 41494248 4249 Most MP E 147 247 346 dy 447 546 547 646 747 846 dy T dp 245 2147246 23472446 Al g 29478046 3047 8147 3246 3347 8447 35478646 137478846 B947 g 246 247 244 1344 _ 1945 2545 2644 2645 2745 31458244 Friday 6 00 PM 244 14245 1 E k s s 1 5 x 5 s u 1942 N N es 642 a s 3443 i242 243 TRANCH 3 d E 9 1640 5 El i 7 4l 37418840 d kaa 138 239 339 538 639 739 938 0 1039 1139 1230 1339 1439 1539 1638 _ 1738 1739 1938 1939 12039 2238 2338 2439 253912638 2639 273912838 2839 2939 3039 3139 3289 3439 3539 3638 37398838 3839 1939 4039 4139238 239 Wei gt r x r r 7 ZO E 4 ZO N E 2 41334232 1930 2030 E 133318430 13431 1928 2129 2229 hursday 96 8 00 z bese Friday 9 7 1 00 PM 1924 2 125224 922 2123 9 a019B118 14318 4319
6. All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 132 75 per CWT Special Handing Shipment 166 00 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 115 25 per CWT Special Handling Shipment 144 25 per CWT Uncrated pad wrapped Shipment 173 00 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charg
7. FREIGHT ASIS AND SHIPPING TAB 6 Material Handling Pre Pay Discount Tips for Material Handling Material Handling Limits of Liability Spotting Fees Accessible Storage B Cart Service Shipping Information Material Handling Rates Material Handling Calculation Special Handling Definitions Freight Routing Form Direct Shipment Notice Marshalling Yard Directions Move in Freight Target Schedule Move in Freight Target Floor Plan Move out Freight Target Schedule Move out Freight Target Floor Plan Shipping Labels T3 Logistics arata expositions inc 15928 MATERIAL HANDLING phone 801 321 0800 ASIS 2012 PRE PAY DISCOUNT fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Arata Expositions Inc is pleased to announce our Material Handling Pre Pay Discount for ASIS 2012 Exhibitors In order to take advantage of this 10 discount you must submit your check payment no credit cards no later than August 17 2012 To calculate your charges estimate the weight of the items you will be shipping to the show If you would like to use the ASIS 2011 shipment weight please contact us and we will be happy to look that up for you The discount will apply to ac
8. MARSHALLING YARD ADDRESS Your carrier must check in at the marshalling yard based upon your targeted move in and or down and packed schedule The address is Arata Expositions Inc 2627 State Road Bensalem PA 19020 SHOWSITE ADDRESS Shipments should be PREPAID addressed as follows TO Name of exhibitor and booth number FOR ASIS 2012 C O arata expositions inc C O Pennsylvania Convention Center 1101 Arch Street Philadelphia PA 19107 E MARSHALLING YARD DIRECTIONS gaithersburg md 20877 phone 301 921 0800 ASIS 2012 fax 301 990 1717 www arataexpo com MARSHALLING YARD DIRECTIONS From 1 95 North or South Take exit 37 Street Road Route PA 132 Eastbound Take second right on to State Road 2627 State Road is 5 miles on left side MARSHALLING YARD ADDRESS Your carrier must check in at the marshalling yard based upon your targeted move in and or down and packed schedule The address is Arata Expositions Inc 2627 State Road Bensalem PA 19020 SHOWSITE ADDRESS Shipments should be PREPAID addressed as follows TO Name of exhibitor and booth number FOR ASIS 2012 C O arata expositions inc C O Philadelphia Convention Center 1101 Arch Street Philadelphia PA 19107 e DIRECT SHIPMENT SCHEDULE gaithersburg md 20877 DE phone 301 921 0800 ASIS 201 2 d E fax 301 990 1717 www arataexpo com Please refer to the floor plan which follows to determine
9. 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall not be responsible for damage uncrated material material improperly packed concealed damage pad wrapped or shri
10. 2657 2756 28572956 36578756 E r 255 354 355 455 ros 854 1055 1355 1454 1455 1554 1557 1755 1854 11855 1955 posa 2055 Es 2554 ZONE 2 1 Thursday 9 13 4 00 PM 3954 Thursday 9 13 Noon 753 852 853 953 1052 9 13 4 00 PM 1953p050 2053 2153 22580352 2353 2453 Bs 2953 3553 37583652 385318952 Foodcourt MR 1 15 162 350 451 550 551 650 1250 4 1650 1851 1950 2051 least 2451550 2551 2651 2851 950 348 eag 448 548 648 749 pue ie 11049 1449 hisaheas reaa io4a 2 2349 2449548 Thursday 9 13 Noon 2949 3549 3649 Beas 4049 4149248 Mns E E ay 147 247 346 dy 447 546 547 646 747 846 947 m dy dy 48 2247346 g 20478046 3547646 H 37473846 3847 B947 g 246 244 1344 1945 1 5 8 s 1543 1642 242 NTRANCE 5 j 940 1 1640 1 41410240 ih 138 239 339 538 639 739 938 039 115391638 1738 1739 1938 1939 2039 2238 2839 2939 3638 _ 37398838 3839 939 4039 14139238 MRI 332 _ 430 SAI i 3 4133232 aas a31 531 631 730 28312930 ZONE 5 3631 3731 3831 3931 4031 41314230 4381 4 2829p908 H ZON 4 4128 2281 4329 128 _ 826 4 72 ZONE 5
11. Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks NOTE Please refer to Material Handling Rates for details on Overtime and other surcharges which may apply Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax rd TIPS FOR MATERIAL HANDLING gaithersburg md 20877 301 921 0800 ASIS 201 2 5 fax 301 990 1717 www arataexpo com HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Drayage ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an AEI Bill of Lading Bills of Lading will be made available at the AEI service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you
12. choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show lt is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 8 24 12 80 Lbs 200 Lbs Min 132 75 265 50 8 24 12 50 Lbs 200 Lbs Min 132 75 265 50 8 24 12 70 Lbs 200 Lbs Min 132 75 265 50 Total Drayage THE COST EFFECTIVE WAY 8 24 12 200 Lbs 200 Lbs Min 132 75 265 50 Total Drayage 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 IDEE phone 301 921 0800 ASIS 2012 HE fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY 1 2 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Drayage Rate Schedule is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to
13. daily storage fee plus labor to place in and remove materials from storage and to return the remaining materials at the end of the show SET UP FEE There is a one time set up fee of 100 00 STORAGE FEE Based upon square footage required for storage Up to 50 square feet 150 00 per day 51 to 100 square feet 200 00 per day 101 to 200 square feet 300 00 per day 201 square feet and Quoted on site There is a 1 2 hour access trip charge minimum for each time something is placed into or removed from accessible storage The charge will be applied at the corresponding rate for the time it is accessed ACCESSIBLE STORAGE LABOR RATES Worker per 1 2 hour Access Trip 1 2 hour rate 59 00 88 50 118 00 Straight time 8 00am to 4 30pm weekdays Overtime 4 30pm to 8 00am weekdays and all day Saturday Doubletime Sunday and Holidays 15928 tournament drive LOAD SERVICE gaithersburg md 20877 301 921 0800 ASIS 201 2 5 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing CART LOAD SERVICES Cart Load Service is a feature o
14. 281 380 81 480 481 580 581 680 5 c c c3 c c c c c cj A 79 278 pro 878 79 578 579 678 Freight 177 276 277 376 77 476 477 576 1577 4676 Door 175 274 27 74 75 474 475 574 A 2 Lp Freight oor Lm Freight presi 272 273 872 73 M72 aza 572676 __ Door 7 E babel 4 A 171 271 370 570 ar dy eau oo7 AY Age al 2967 T 7 6958 LA s 3906 AS e of VINCA 912 80 67 266 per 366 367 468 566 567 666 J x 65 264 265 864 i365 465 564 664 4 765 865 4 1464 1864 23652464 4 26652764 2965 35653664 3864 3865 lies 262 62 363 462 463 562 563 662 1063 1263 13631462 14631562 1763 Solutions Theater 2163 2262 22620306 A 23632462 2463 2663762 4 12863 35636662 3663 8763 3862 ES ZONE 1361 141 1761 t 1961 161 228 1 z6 127 OOD COUR 1 4 s 361 1460 Diamond Club 61 1860 96 21612260 ei 2260 236 pop 12661760 3660 8860 COURT ay 252 358 888 758 59 laco 1157 1256 458 459 ZONE 23592458 Laks 2759 2859 2959 5598658 37598858 3859 E a 157 1257 356 557 657 756 11155 1254 1255 1357 l 2457 2556
15. 666 4 1 65 265 364 i365 465 564 664 765 865 4 4 1464 1864 1865 2365 2464 4 2965 164 35653664 4 3864 3865 lies 262 m 363 462 463 562 563 662 663 1063 116111260 1263 1363 1462 1463 1562 1763 Solutions Theater 2 2 23632462 p468 26036762 4 2863 3063 8162 3263 3363 8463 3563 3662 3663 376313862 7 6 1361 146 5 1761 1 1861 19 11961 Hi 1 a 1 OOD COUR x 1 4 J 361 1460 Diamond 61 1860 1861 1960 96 21612260 260 236 12661760 1306 3660 3860 3 FOOD COURT 258 358 59758 759 859 1157 1256 a 1458 459 5 mm 2063403587 23592458 2759 2859 2959 305913158 8359 8459 3559658 37598858 3859 4 E 1 157 257 356 1 557 657 756 1551254 1255 1357 uet 156 24572556 2657756 2857 2956 8257 255 354 355 455 755 854 M 1055 13551454 14551554 1557 1755 1854 1855 1955 2054 12055 E 12554 ZONE 6 2954 305513154 34558554 3954 E E E 4 Salurday 9 8 8 00 AM 753 852 853 hes Friday 9 7 6 00 PM 1953205 20532152 2158 2253352 2353 2453 4 12753 2853 2953 3153 83522 345313552 3553 5 8952 FoodCourt E Solution ia 5 151 162 350 451 550
16. 800 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID 7 cote 7 Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID 7 Collect 7 Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date denen en ie DIRECT SHIPMENTS gaithersburg md 20877 lae phone 301 921 0800 ASIS 2012 Hl fax 301 990 1717 www arataexpo com IMPORTANT NOTICE FOR DIRECT SHIPMENTS TO SHOW SITE Direct Shipment to ASIS 2012 Pennsylvania Convention Center All companies planning to ship equipment direct to show site via common carriers padded van c
17. 827 1926 1927 2827 2927 4 226 427 55 625 724 1425 1525 1724 825 1024 2825p924 3625 3725 8825 8925 __ 4025 5 224 sos z a B2 423 dip dp 46 H 823922 1923022 t 3523 Thursday 9 13 8 00 PM 9 les NE 4 ns bea Friday 9 14 10 00 AM EE w T Ww 519 619 Friday 9 14 10 00 AM EF 3919 hata L 4 kore 4 17 4117216 liz 4 4 3615 13715 39154014 141154214 asas 213 412 513 613 p2 __ Thursday 9 13 8 00 __ E 2911 4111210 kan mr Eu kx Thursday 9 13 Noon 007 _ 14206 laaoz 5 m z 41054204 14305 ij ab 1202 sos 3701 3801 3901 4001 4101 4200 kao NTRANCH T 0 N EG Baim pu oo 00 00 00 00 00 00 SCALE FEET ASIS 2012 September 10 12 2012 Pennsylvania Convention Center Halls A E Philadelphia Pennsylvania Move Out Plan Exhibits Must Be Down amp Packed by Time Indicated EN ZONE 2 EN ZONE 3 ZONE 4 ZONE 5 E ZONE 6 Wednesday 9 12 6 00 PM Thursday 9 13 12 00 Noon Thursday 9 13 4 00 PM Thursday 9 13 8 00 PM Friday 9 14 10 00 AM Friday 9 14 12 00 Noon
18. ACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move out time your freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property arata expositions inc 15928 tournament drive MATERIAL HANDLING RATES gaithersburg md 20877 phone 301 921 0800 ASIS 2012 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card
19. XT 100LBS 200LBS MINIMUM EA Example iaso 1500 Divided by 100 _ 51526 _____ ESTIMATE Showsite Crated NOTE Overtime and off target arrival charges may be applicable Please refer to the Arata Expositions Inc Material Handling and Drayage Rate Schedule forms for surcharges Please refer to the Target Move In and Move Out plans to get your targeted times DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse shipments 5 Total Showsite shipments 5 Material Handling Total Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive SPECIAL HANDLING gaithersburg md 20877 MS 8 phone 301 921 0800 ASIS 201 2 fax 301 990 1717 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manne
20. among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge 15928 tournament drive FREIGHT ROUTING gaithersburg md 20877 301 921 0800 ASIS 201 2 5 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by August 24 2012 ware Mele ihi warehouse site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e To enable our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 phone 301 921 0
21. as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with 2 AEPS RESPONSIBLITIES The responsibility of with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond reasonable control 3 AEI LIABILITY It is understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property AEI does not provide for full liability should loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1
22. as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to AEI for material handling services waives and releases all claims against its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein 15928 tournament drive SPOTTING FEE gaithersburg md 20877 phone 301 921 0800 ASIS 2012 HE fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company che
23. ces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including
24. ck wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Exhibitors or agents with mobile or motorized equipment will require guidance to their respective booths This guidance is required and provided by Arata Expositions to prevent damage that may occur to exhibitors the property of others or when necessary to move crates that may be in the aisles Exhibitors may drive their motorized equipment into and out of the exhibit areas or have Arata Expositions supply an operator when available SPOTTING FEES ROUND TRIP CHARGES CALCULATE REQUEST DATE amp TIME Vehicle Trailers below 25 feet 300 00 Date Time Size Rate Vehicle Trailers above 25 feet Call for quote msatio JO Dismante 1 Additional charges may apply if the use of additional equipment or labor is required SCHEDULING A representative from Arata Expositions Inc will contact you to schedule your vehicle spot FLOORING All flooring under vehicle must be covered Carpeting can be rented on the Standard Carpet and Plush Carpet order forms If you choose to use your own flooring we suggest that you ship the flooring to the advance warehouse and order labor through Arata to install the flooring In the event that flooring is not ordered through Arata or shipped in and installed prior to the as signed vehicle spot time an additional labo
25. ed a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 33 20 per CWT Special Handling Shipment 41 50 per CWT Uncrated pad wrapped Shipment 43 25 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER AUGUST 24 2012 Crated Shipment 33 25 per CWT Special Handling Shipment 41 50 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier OFF TARGET SHIPMENT SURCHARGE Any shipment arriving outside its target time will be offloaded after all on target shipments for that day have been offloaded There will be a 3596 surcharge based on the above site rates for all off target shipments WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets MARSHALLING YARD FEE A 30 00 per shipment fee will be added to your invoice for the use of the marsha
26. f pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by the exhibitor
27. ffered for Privately Operated Vehicles POVs only POVs are limited to small passenger vehicles such as cars small mini vans or SUV s If you arrive with a truck van or trailer filled with exhibit material you will not qualify for this service and will be required to utilize Arata Expositions material handling services Arata Expositions Inc is pleased to make available for hire one 1 laborer with one 1 pushcart for one 1 trip Charges for these services are 170 00 round trip This service is for those who have small hand carry items all of which must fit on a 3 x 4 push cart in one trip only A cart load is eight 8 pieces or less weighing less than 200 Ibs total There is one cart load allowed per booth Freight that is too large or heavy will be charged material handling rates Your vehicle must load and unload from the dock area Arata personnel will direct vehicles The loading dock is for loading and unloading only No parking will be allowed on the loading dock You must have two people per vehicle so that once the POV is unloaded it can be moved immediately from the dock area No Arata equipment is allowed to be used by exhibitors Exhibitors are required to carry all risk floater insurance covering their products and exhibit materials against damage loss and other hazards The coverage should start when the product and exhibit materials leave your place of business and end upon the return to your facility a
28. fter the show This can be done by adding riders to your existing policies Cart load service will be available at the following times MOVE IN SCHEDULE Saturday September 8 8 00am 5 00pm Sunday September 9 8 00am 5 00pm MOVE OUT SCHEDULE Wednesday September 12 4 30pm 10 00pm Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax SHIPPING INFORMATION gaithersburg md 20877 Pe phone 301 921 0800 ASIS 2012 HE fax 301 990 1717 www arataexpo com SHIPPING INFORMATION ADVANCE WAREHOUSE SHOWSITE Shipments should be PREPAID addressed as follows Shipments should be PREPAID addressed as follows TO Name of exhibitor and booth number TO Name of exhibitor and booth number FOR ASIS 2012 FOR ASIS 2012 C O arata expositions inc C O arata expositions inc C O YRC C O Pennsylvania Convention Center 2627 State Road 1101 Arch Street Bensalem PA 19020 Philadelphia PA 19107 To avoid confusion remove all expired shipping labels before shipment Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next c
29. ill be charged accordingly for this service No liability will be assumed as a result of such rerouting or handling Please make sure that you have contacted your carrier and turned in all proper paperwork before you leave the exhibit floor MARSHALLING YARD ADDRESS Your carrier must check in at the marshalling yard based upon your targeted move in and or down and packed schedule The address is Arata Expositions Inc 2627 State Road Bensalem PA 19020 E ASIS INTERNATIONAL g1 4900 590 o1 690 gt L 191 89 488 489 588 1589 688 I ZONE 2 Thursday 9 13 Noon 4 o 185 284 285 Ls 85 484 485 584 1585 884 J 282 Geo 83 42 682 181 280
30. ivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities o
31. lling yard SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc gaithersburg md 20877 phone 301 921 0800 ASIS 2012 fax 301 990 1717 www arataexpo com osit 49 2 As stated our Payment Policy all invoices must be paid advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse Crated 1450 Ibs 1500 Divided by 100 15 x 132 75 1991 25 Warehouse Gated 1 Warehouse NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling and Drayage Rate Schedule forms for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NE
32. nk wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against AEI more than one year after the cause of action accrues 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 PS phone 301 921 0800 ASIS 2012 HE fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same have been del
33. ompany truck or private vehicle MUST RETURN THE FREIGHT ROUTING FORM NO LATER THAN FRIDAY AUGUST 24 2012 In addition to confirming your freight target any special handling requirements and approximate piece count with weight must be stated All delivering carriers and privately owned vehicles must report to the marshalling yard check in area according to the Direct Shipment Schedule which follows The freight check in office will process the driver s paperwork prior to being unloaded at the center The driver of the vehicle must present bill of lading or delivery receipts which show number of units item description and weight of shipment being delivered In the event that a portion of the shipment is uncrated for which there are no individual piece weights the entire shipment will be classified as uncrated and billed accordingly A 30 00 per shipment fee will be added to your invoice for the use of the marshalling yard A Receiving Report will be issued based on the information on the bill of lading delivery receipt or certified weight ticket for each separate shipment The Receiving Report shall be dated and signed by the person making the delivery All invoicing with regard to freight drayage shall be based on the information contained on the Receiving Report There will be no adjustments once the Receiving Report has been signed If you have any questions with regard to the above please do not hesitate to contact Arata Expositions Inc
34. r as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pie
35. r charge will be applied for time to reposition the vehicle once the flooring is in stalled MATERIAL HANDLING Material handling charges will apply to any booth material within the vehicles trailers The materials will be removed from the vehicles trailers weighed and written up as a show site shipment VEHICLE RULES Display vehicles must have battery cables disconnected fuel tanks must be taped shut or have locking gas cap and may contain no more than 1 4 tank of fuel or 10 gallons whichever is less Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive ACCESSIBLE STORAGE gaithersburg md 20877 phone 301 921 0800 ASIS 2012 i fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Accessible storage service is available at show site for exhibitors to easily access their product samples giveaways and litera ture during show days only This service is not to be used for storing empty containers that are needed back right at show close All arrangements for accessible storage must be made on site at the Arata Service Center The charge for accessible storage consists of a
36. report to the freight check in office to have paperwork processed prior to being loaded out at the facility All exhibitor appointed contractors should be informed of this schedule ZONE TARGET DAY TARGET DATE TRUCK CHECK IN LOCATION DOWN amp PACKED September 14 Marshalling Yard 10 00 am September 14 Marshalling Yard 12 00 noon A 30 00 per shipment fee will be added to your invoice for the use of the marshalling yard The loading target times listed above indicate the times when freight will BEGIN to be loaded in each respective zone Unless special arrangements have been made with Arata Expositions Inc no trucks will be loaded after 10 00pm on Thursday September 13 2012 Loading will begin at 8 00 am on Friday September 14 2012 OUTBOUND SHIPMENTS Arrangements for outbound freight by van line air freight truck or private vehicle may be made at the Arata Expositions Inc service center beginning on Tuesday September 11 2012 Service representatives will assist in scheduling filling out bills of lading and general coordination of all outbound freight activities Those exhibitors using carriers other than the Official Carriers PLEASE NOTE Where carriers fail to pick up or refuse to accept shipments Arata Expositions Inc reserves the right to reroute such shipments at 12 00 noon on Friday September 14 2012 If no disposition is provided material may be hauled to our warehouse pending advice from the exhibitor and they w
37. the move in date and time for direct shipments of freight If you are planning to ship directly to show site you MUST notify your carrier to schedule delivery based on the following schedule ZONE TARGET DAY TARGET DATE TRUCK CHECK IN DELIVERY TIME Thursday September 6 12 00 noon Marshalling Yard 3 00 pm Thursday September 6 3 00 pm Marshalling Yard 8 00 pm September 7 Marshalling Yard September 7 3 00 pm Marshalling Yard 6 00 pm Saturday September 8 Marshalling Yard i i A 30 00 per shipment fee will be added to your invoice for the use of the marshalling yard Delivery times BEGIN at these times Allow 6 8 hours to complete freight delivery in each zone DIRECT SHIPMENT NOTIFICATION All exhibitors MUST return the freight routing form by August 24 2012 to confirm all direct shipments to show site Please include the following information Company name and booth number Total number of pieces Total weight of shipment s Name of carrier Please direct all inquires regarding shipments to the Arata Expositions freight coordinator at 301 921 0800
38. tual shipment weights up to the estimat ed prepaid amount you have determined without further discount If you prepay less than the actual shipment weight or the shipment is not classified correctly standard charges will be applied for the remaining weight or surcharges If your prepayment is more than the actual shipment we will apply the remaining balance to any other services you have ordered with Arata Expositions Inc first and any credit balance will be refunded This offer is available to exhibiting companies only Third party contractors including Exhibitor Appointed Contractors may not participate MATERIAL HANDLING PRE PAY DISCOUNT CALCULATOR Weight round up to the next 100 Ibs Price per Prepaid Cost Rate Classification i e 1250 1300 100 CWT CWT CWT Estimate 200 Ib minimum _____ ________ ___________ _____ pu e quee ShowsteCrated Crated 5555 Showsite Showsite Special Handling Handling boo 98 144 25 CN qu DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED
39. wt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED no later than 4 00pm on Friday August 24 2012 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth according to the freight target move in plan Freight being sent directly to the facility will be received by way of a targeted freight schedule Please refer to the direct shipment schedule and freight target plan which follows All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may unload their own material from POV s privately owned vehicles They are permitted to use their own equipment to unload ie carts hand trucks dollies No motorized or hydraulic equipment is permitted Only full time employees of the exhibiting company will be allowed to unload items from a POV ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL DRAYAGE CONTR

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