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EXHIBITOR SERVICE MANUAL Northeast

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1. Authorized Signature Printed Name Northeast Conference on Camping j f PITAL amp Trade Show Radisson Hotel convention contractors Nashua NH 10 Technol Drive Suite 40 Hudson MA 01749 pose deslnd eu cata Fax 508 351 9911 March 20 21 2015 877 335 3700 Payment Policy All orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Custom Exhibit Rental Special Signs amp Banners Standard amp Deluxe Carpet Miscellaneous TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person _o gt S Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 10 11 12 13
2. Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classifi
3. 14 A P T A Northeast Conference on Camping convention contractors oe eho 10 Technology Drive Suite 40 Hudson MA 01749 Radisson Hotel capitalconventions com Fax 508 351 9911 Nashua NH 877 335 3700 March 20 21 2015 Capital Convention Contractor s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of
4. CHALE e ca aanren t ge eo ESE ASEE mane Grate gle aig E EE SE S EEE Ramla as eog diene PST 52 00 104 00 Additional Handling sege oaii ss nesame na a nida aa Sk RED EE E A S GTE a a a a a 65 00 130 00 Crated Overtime nbound Outbound sver s rers cineres ra crey ea ed 4 aia doa a ka ag aeaens 18 20 36 40 Additional Handling Overtime Inbound Outbound 2 0 0 0 0 0622s 22 75 45 50 Uncrated shipments will NOT be accepted at the Advance Warehouse Additional Surcharges Early Shipments to Warehouse Crated is cicsdcocddesciasaa tine ac waled cea mcad ca ne AED O 18 20 36 40 Early Shipments to Warehouse Additional Handling 00 00 00 eee eee eee 22 75 45 50 Late t Warehouse acacia saioan et Erit EE an EON o4GGs a edRR OD OMAGH edad ea kdaEd dd Saad Ba 18 20 36 40 m Direct Shipments to Show Site 200 lb minimum First Day of Direct Freight Acceptance March 19 2015 Crated ce thsi with ey dah eena a ano eet a hacen hal gov donde e E A nak Racked Meng S 49 00 98 00 Additonal Handit enee ee eT aE ee ae oe Meee ee me Nee 62 00 124 00 WNGrated seca dnraanaenae Shee AL ete REENA eel Oe ede W eee ee ReRGE ES E N REESE RR EAS 67 00 134 00 Crated Overtime Inbotind Outbound ns seseo ceset E Conner EIEEE EERE TREE ERUR PSE EDE 17 15 34 30 Additional Handling Overtime Inbound Outbound o n naure reu renerne eect eens 21 70 43 40 Unicrated Overtime Mbomd Outbound ssc eciad wae b
5. amp Show Northeast Conference on Camping amp ue Aq OU s1oyoRUOD UONUdAUOD eIde_ o zuoudrys e Jo ATOAT Op JO JUOUIUSISUOD AL UNe Ng souRINsUT pue AI IGUIT OY MAMAI SLAd ALON Trade Show Trade Show Booth Booth Carrier Carrier Piece __ of Piece sof RUSH RUSH Exhibit Material Exhibit Material Northeast Conference on Camping CAPITAL Radisson Hotel Radisson Hotel convention contractors Nashua NH 10 Technology Drive Suite 40 Hudson MA 01749 March 20 2 1 201 5 capitalconventions com Fax 508 351 9911 877 335 3700 Capital will install a 10 custom hardwall booth to ensure your exhibit experience will be worry free Your booth will be waiting for you when you arrive and then at the end of the show you will be able to just walk away Included in your custom booth package e Header Sign Not Backlit Standard Color Carpet Choice of Velcro Friendly Sintra Slatwall or Pegboard Walls Tracklight with 1 head per panel power not included 40 High Side Returns 3 12 Flat Shelves 6 Draped Counter Two Bar Stools One Wastebasket Set up amp Removal Opening Day Booth Cleaning 200 Ibs of Material Handling ALL THIS FOR ONLY 1 365 00 Tax not included SINTRA SLATWAL PEGBOARD Burgundy White Grey White Green Grey Plum Black Burgundy Letter Color Blue Red Black Grey Burgundy Green Green Special artwork logos
6. GARMENT RACK 68 25 85 25 LITERATURE RACK 78 75 98 75 4 X 8 DISPLAY BOARD 147 00 183 75 6 SHOWCASE W SHELVES 367 50 460 00 WASTEBASKET 17 00 21 00 RAFFLE DRUM 63 00 78 75 8 ALUMINMUM BACK POST W BASE 26 25 33 75 6 10 ADJUSTABLE CROSS BAR 15 75 19 00 SUB TOTAL NH TAX 0 00 GRAND TOTAL ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ SSS Contact Person Js Booth Address __ City State Zip ____________ Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P i A Northeast Conference on Camping amp Trade Show conv
7. Radisson Hotel convention contractors Nashua NH 10 Technology Drive Suite 40 Hudson MA 01749 March 20 21 2015 capitalconventions com Fax 508 351 9911 877 335 3700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 2 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting
8. Zip Signature Phone Email address Northeast Conference on Camping j a PITAL amp Trade Show Radisson Hotel convention contractors Nashua NH 10 Technol Drive Suite 40 Hudson MA 01749 AN AN Fax 508 351 9911 March 20 2 1 2015 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if Shipments are received on overtime e Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 lbs rounded up to the next 100 lbs with a 200 Ib min
9. aggregate coverage and naming Capital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment oaos For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by February 20 2015 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date Name of Service Contractor Contractor Street Address City State Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson M
10. any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed
11. equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hud
12. ordered and placed in NH TAX 0 00 your booth either unused or after the close of the show There GRAND TOTAL is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address____OC City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A Northeast Conference on Camping A Tr h convention contractors di a ae 10 Technology Drive Suite 40 Hudson MA 01749 adisson ote capitalconventions com Fax 508 351 9911 Nashua NH 877 335 3700 March 20 21 2015 QTY DESCRIPTION Advance Floor Amount Price Price CHAIRS ss PADDED SIDE CHAIR 47 25 60 00 PADDED ARM CHAIR 51 50 65 25 UPHOLSTERED BAR STOOL 62 00 77 75 FOLDING CHAIR 14 75 19 00 ACCESSORIES TRIPOD EASEL 26 25 33 75
13. own employees All Non Officials Installation and Dismantle Contractor supervisors will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a temporary work pass either supplied by Show Management or the Official Service Contractor CAPITAL CONVENTION CONTRACTORS requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Capital representative at the service desk or correspondence may be directed to the attention of the General Manager at the Capital office Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight CAPITAL CONVENTION CONTRACTORS cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the necessary ladders and tools will be provided If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Northeast Conference on Camping j f P TAL amp Trade Show
14. 603 579 3231 Fax 603 891 4179
15. A 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Northeast Conference on Camping f PITAL amp Trade Show Radisson Hotel convention contractors Nashua NH 10 Technol Drive Suite 40 Hudson MA 01749 phonics onions EO Fax 508 351 9911 March 20 21 2015 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consoli
16. EXHIBITOR SERVICE MANUAL Northeast Conference on Camping amp Trade Show Radisson Hotel Nashua NH March 20 21 2015 CAPITAL PAE contractors nology Drive Suite 40 Hudson MA 01749 italconventions com F lao 9911 piihi 877 335 3700 j f P T A Northeast Conference on Camping amp Trade Show convention contractors Radisson Hotel P cepltorvenionacom Fax SESI Nashua NH 877 335 3700 March 20 21 2015 Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the Northeast Conference on Camping amp Trade Show being held at the Radisson Hotel in Nashua NH In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Dear Exhibitor Each booth package includes 8 High back drape Two chairs 3 High side drape Wastebasket 6 draped table Exhibitor ID sign Drape Color s Berry amp Silver Carpet Exhibit Hall is carpeted Exhibitor Set up Thursday March 19 1 00 p m 5 00 p m Call 860 684 6389 for details Friday March 20 7 00 a m 2 00 p m Exhibit Hours Friday March 20 2 00 p m 6 00 p m Saturday March 21 9 00 a m 12 00 p m Exhibitor Dismantle Saturday March 21 12 00 p m 4 00 p m To take advantage of discounts advance orders mus
17. Site Direct to Show Site From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Radisson Hotel 11 Tara Boulevard Nashua NH 03062 Capital Convention Contractors Radisson Hotel 11 Tara Boulevard Nashua NH 03062 o 5 a e a 5 Nn Dn co 2 cj 2 S E 5 S 2 n ion T B fa zy B T ie ie 5 io lt o lt Q 2 zy ia n a 5 5 Ss a D s J x 5 E log 5 n im og Q O 5 n cs Q on o n o G O O ge o Q og ug n Ss G 5 fa eg B og e 5 o j 2 g 5 e S 5 n a B 5 ge 5 x z lt 5 g Nn o a Show Northeast Conference on Camping amp Show Northeast Conference on Camping amp Trade Show Trade Show Booth Booth Carrier Carrier Piece of Piece RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Direct to Show Site Use these labels only if shipping Direct to Show Site From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Radisson Hotel 11 Tara Boulevard Nashua NH 03062 To Capital Convention Contractors c o Radisson Hotel 11 Tara Boulevard Nashua NH 03062 Show Northeast Conference on Camping
18. ad and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name 9 SSsSSSSSSSSSSSS Contact Person Booth Addres City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Northeast Conference on Camping CAP TAL amp Trade Show Radisson Hotel convention contractors Nashua NH 10 Technology Drive Suite 40 Hudson MA 01749 March 20 21 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD Exhibitor Carrier Choice Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not inc
19. ad cde aaa ye ena a E 4G eaa ea 23 45 46 90 Additional Surcharges Off Tarse Eee Crated s o cs ane lamaton sainka acuta E EE Sule anes S Aa mamas xa 17 15 34 30 Off Target Fee Additional Handling ne ccc s6 a terein pina tamta SENEE ERE ERA PAE eats wae diam syeledanes 21 70 43 40 Of Target FeS Umerated aere easiest sca aai E EE E E dpa toys deca ap disease ob ieee dei Odea ar Ress aoa ae 23 45 46 90 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces mSmall Packages direct shipments only 25 Ibs or less combined received on the same day same shipper same carrier 35 00 20 00 In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs For example if the rate is 50 00 per 100lbs 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 Ibs charged 200 Ibs 100 00 3 pieces 1 shipment 59 Ibs charged 200 Ibs 100 00 185 Ibs 200 Ibs 100 00 Total I 72 lbs charged 200 Ibs 100 00 Total Savings 200 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person Booth Address City State
20. both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form from each party Capital s prepayment policy is adhered to i e orders must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Ce eS NO Please indicate which of the following items services are to be invoiced to the third party CO an Capital Services CL Freight Handling C Furniture Carpet CJ Labor CJ Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Address City State Zip Code Phone Authorized Signature Printed Name cecocoocooocoocoooooooooocooocoooocoooooooooooosooooooooooooooooooooosoooooooooooooooooooooooooooooooococooocoocooooooocooooooooooooooooooo Display House 3 party Address City State Zip Code Phone
21. date shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loose items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constrict
22. due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels
23. echnology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 Nashua NH 877 335 3700 March 20 21 2015 PLEASE NOTE In order to receive the discount rate on your signs and graphics this form must arrive at Capital at least two 2 weeks prior to exhibitor move in Special or custom signs can be made Prices listed are for black copy ten words or less to be applied on white Card stock or foam core depending on size We welcome inquiries regarding signs not listed QTY SIZE he aes Amount 7 x 44 31 50 47 25 14 x 22 40 00 60 00 22 x 28 68 25 103 00 28 x 44 89 25 133 50 Add your company s logo and other options for an additional cost Exhibitor must supply artwork QTY DESCRIPTION aov an Amount Logo 105 00 131 25 Over 10 words 1 25 2 25 Cardboard Easel Back 4 25 6 50 Directional Arrow 5 25 7 50 Prices are based upon one color vinyl graphics applied to white 10 oz material with grommets and up to ten words of copy Other color materials and hanging options are available Dimensions Advance Price Floor Price Total xX i e 14 75 per sq ft 26 25 per sq ft SUB TOTAL NH TAX 0 00 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed s
24. ed Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load
25. ed as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A Northeast Conference on Camping amp Trade Show convention contractors Radisson Hotel 10 Technology Drive Suite 40 Hudson MA 01749 Nashua NH capitalconventions com Fax 508 351 9911 877 335 3700 March 20 21 2015 To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that Capital labor is required for certain aspects of your exhibit handling To help you understand we ask that you read the following The facility requires that the official material handling contractor Capital off load all equipment and display materials for ALL common carrier and van line trucks The use of fork trucks pallet jacks and lift gates are only permitted by personnel of Capital Convention Contractors Exhibitors are allowed to perform their own material handling provided they meet all of
26. elow EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com j A P ji A Northeast Conference on Camping amp Trade Show convention contractors Radisson Hotel eaea e Nashua NH 877 335 3700 March 20 21 2015 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES Straight Time 52 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum Overtime 78 00 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME TOTAL RATE PER ESTIMATED HOURS MAN HOUR COST INSTALLATION X X yo DISMANTLE 7 7 _ X 7 X FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 30 Labor Options choose one CD Exhibitor Supervised Labor Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the wor
27. en to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com j f P ji A Northeast Conference on Camping amp Trade Show convention contractors Radisson Hotel phates FERII Nashua NH 877 335 3700 March 20 21 2015 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to Capital This completed form is signed by
28. ention contractors Radisson Hotel 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 Nashua NH 877 335 3700 March 20 21 2015 Upholstered Bar Stool Padded Arm Chair Padded Side Chair Folding Chair Ji 30 High draped table 40 High draped table 30 High cocktail table 40 High cocktail table e Draped tables are available in lengths of 4 6 and 8 ft and heights of 30 or 40 inches Tripod Easel Garment Rack Display Board 1 Literature Racks Chrome Sign Holder Wastebasket Standard Counter Display Case Raffle Drum Please Note e Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items All colors depend upon dye lots and lighting j f P T A Northeast Conference on Camping amp Trade Show convention contractors Radisson Hotel peres ie leet Nashua NH 877 335 3700 March 20 21 2015 Custom carpet is required for booths longer than 30 or booths configured as an island or Peninsula All prices include delivery installation carpet tape and removal CIRCLE COLOR CHOICE BLUE GREY BURGUNDY RED FOREST GREEN BLACK df no color is chosen GREY will be delivered automatically Minimum order of 100 square feet is required for padding amp visqueen orders QTY DESCRIPTION Advance Floor Amount Price Price SQ DESCRIPTION Advance Fl
29. f any number of pieces with a combined weight not to exceed 25 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable m Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after March 13 2015 m Early Shipments to Warehouse Any shipment arriving prior to February 20 2015 m Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors m Additional charges will apply for any shipment left on floor without a Capital Bill of Lading form completed and turned into the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per CWT 200 Ib minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date March 13 2015
30. ge theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of
31. heets Company Name Contact Person Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com RADISSON HOTEL NASHUA Electrical Service Request Show Event Name Northeast Conference on Camping amp Trade Show 2015 Exhibitor s Company Name Booth Contact Name Street Address City State Zip Phone Name on Card Signature CC Exp Date Total Charge Total Amount of Check amp Check Number Electrical Description Sub Total 120 Volts 20 amp Single Phase 32 50 x 2Days 65 00 Additional Electrical Services and Equipment are available Prices will be determined after reviewing the customer s requirements Please contact our Sales Department directly for further assistance at 603 579 3231 Please complete this form and return it with your pre determined method of payment This form and payment must be received at least ten business days prior to the show set up day All forms received after this day will be assessed a 50 00 late charge Return completed form to Radisson Hotel Nashua Attention Kim Galvin a d tA 4b w 11 Tara Boulevard gt Nashua NH 03062 Email Kim galvin nashuaradisson com Phone
32. imum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring security services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss dama
33. kday Twenty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons Carpets pads If no carpet is being shipped is carpet ordered through Capital Yes O No Blueprints amp Exhibit instructions Attached Shipped with Display Please supply advance instructions with order Any claims of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim shall be considered waived Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have re
34. l You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance carrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check writt
35. loor without a completed Bill of Lading will result in a service fee equal to hour of labor DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form Drivers MUST check in at the loading dock by 2 00 PM on March 21 2015 or the shipment will be re routed to the show carrier Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name ____ CC Conntact Person SSS Booth __ ___ Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalcon
36. luded and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature Printt Name Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ Contact Person _____ _____________ Booth Address SSSSSsSSSSSSFSSSSSSsCCity State Zip___ SSCS Signature Phone Email address Northeast Conference on Camping CAP TAL amp Trade Show Radisson Hotel convention contractors Nashua NH 10 Technology Drive Suite 40 Hudson MA 01749 March 20 21 2015 capitalconventions com Fax 508 351 9911 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may a
37. oor Amount 9x10 125 00 156 50 FT Price Price 9x20 250 00 313 00 Padding 2 1 35 1 85 9x30 375 00 468 50 Visqueen 1 00 1 35 Minimum order of 100 square feet is required for custom carpet orders Advance Price Booth size 100 sq ft min x 2 60 sq ft Floor Price Booth size __ 100 sq ft min x 3 40 sq ft Minimum order of 100 square feet is required for prestige carpet orders Advance Price Booth size 100 sq ft min x 5 25 sq ft Please call Exhibitor Services for Prestige Carpet Color Choices ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL either unused or after the close of the show NH TAX 0 00 There is a 50 cancellation charge for orders cancelled at show site GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance bulletin included in this packet and as stated on the enclosed sheets Company Name __ Contact Person __ EO Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number b
38. or colors will be quoted upon request Please include samples and comments with this order White Gold ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL 1 365 00 either unused or after the close of the show There is a 50 cancellation Late Orders Add 25 charge for orders cancelled at show site NH TAX 0 00 Orders cancelled after installation will be charged 100 of original price GRAND TOTAL All materials are on a rental basis and remain the property of Capital 2 The undersigned is responsible for all items ordered and for its condition at close of show Late Orders will be charged an additional 25 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr gt Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A Northeast Conference on Camping amp Trade Show convention contractors Radisson Hotel 10 T
39. ow EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A Northeast Conference on Camping amp Trade Show convention contractors Radisson Hotel a Nashua NH 877 335 3700 March 20 21 2015 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address Ciy Zip Code Contact Person Phone Credit Card Number Expiration Date Card Holder Name please print Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capita
40. oz e 5 5 ion ta 2 ta le k y Q n 5 ge H 5 ion e 5 o E Sg E Pal 5 E oz 8 n jez oz O 5 n a Le a o an 2 i v O Q gei ey S Q ion ta n S O 5 al 5 E oz e 5 IN v i a a ie oa 5 Q n 5 E ZU ge e x et cg a Le 4 5 Nn 2 i Q Northeast Conference on Camping amp Trade Show Northeast Conference on Camping amp Trade Show Booth Booth Carrier Carrier Piece Piece ____ RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse From From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 To Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show Northeast Conference on Camping amp Show Northeast Conference on Camping amp ue Aq UJ s1oyoRUOD UOUIAUOD Jede o JUotUdIYs e Jo ATOAT OP 10 JUOUIUSISUOD AQL Upg souRINsUT pue AI IGLIT OY MAMAI SLAd ALON Trade Show Trade Show Booth Booth Carrier Carrier Piece of Piece of RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Use these labels only if shipping Direct to Show
41. ppoint a qualified non official contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits e Assure the distribution of labor to all exhibitors according to need e Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself e See that the proper type and limits of insurance are in force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MET 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or
42. son MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Northeast Conference on Camping j f PITAL amp Trade Show Radisson Hotel convention contractors Nashua NH EE seen March 20 21 2015 877 QTY DESCRIPTION Advance Price Floor Price Amount 4 X 2 30 HIGH 93 50 116 75 6 X 2 30 HIGH 104 00 130 25 8 X 2 30 HIGH 114 50 143 00 4 X 2 40 HIGH 114 50 143 00 6 X 2 40 HIGH 135 50 169 25 8 X 2 40 HIGH 156 50 195 50 4 X 2 30 HIGH 51 50 65 25 6 X 2 30 HIGH 62 00 77 75 8 X 2 30 HIGH 72 50 90 50 4 X 2 40 HIGH 57 75 72 50 6 X 2 40 HIGH 68 25 86 25 8 X 2 40 HIGH 78 75 98 75 30 ROUND 30 HIGH 93 50 116 75 30 ROUND 40 HIGH 104 00 130 25 4 X 10 HIGH 63 00 78 75 6 X 10 HIGH 73 50 92 50 6 OR 8 TABLE 47 25 59 00 6 OR 8 COUNTER 47 25 59 00 8 HIGH PER LINEAR FT 10 00 14 25 3 HIGH PER LINEAR FT 7 00 9 00 TF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL BE PROVIDED CIRCLE COLOR CHOICE ROYAL BLUE SILVER BURGUNDY HUNTER GREEN WHITE RED BLACK ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN SUB TOTAL No credit will be issued on equipment
43. t be paid in full and received with payment no later than March 6 2015 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its entirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than March 13 2015 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to March 19 2015 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you have any questions please feel free to contact Exhibitor Services at the number bel
44. the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME March 21 2015 2 00 PM If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Capital Convention Contractors 35 Lyman Street Northborough MA 01532 jel 2 3 2 2 3 n Nn D 2 2 3 3 gt n 7 2 a 3 al zy E
45. the following criteria Personnel performing the work must be bonafide full time employees of the exhibiting company e Exhibitors may load unload uncrated materials from a mini van car station wagon pick up truck or box truck owned by the exhibiting company e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat carts are permitted e Exhibitors choosing to handle their own materials are responsible for their own storage during the show Full time employees of the exhibiting companies may set their own exhibits without assistance from Capital Any labor services that may be required beyond what your regular full time employees can provide must be rendered by Capital Labor can be ordered in advance by returning the Labor Order Form or at show site at the service desk Proof of full time employment status may be requested by Capital Non Official Installation and Dismantling Contractors may choose to use Capital Convention Contractors for labor and or supervision or provide their own The following is required should they provide their own e Non Officials must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact e All personnel must be properly identified with a badge at show site This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their
46. unload Northeast Conference on Camping j a PITAL amp Trade Show Radisson Hotel convention contractors Nashua NH 10 Technol Drive Suite 40 Hudson MA 01749 CASNO A Fax 508 351 9911 March 20 21 2015 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by March 13 2015 Only on March 19 20 2015 To Exhibitor Name Booth To Exhibitor Name Booth For Northeast Conference on Camping amp Trade Show For Northeast Conference on Camping amp Trade Show c o Capital Convention Contractors Capital Convention Contractors c o Radisson Hotel 35 Lyman Street 11 Tara Boulevard Northborough MA 01532 Nashua NH 03062 PLEASE READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN THIS MANUAL NUMBER EST CARRIER S TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 lbs what is the weight of the single heaviest piece being shipped Please provide contact information for person in charge of your move in that will be on site CONTACT NAME _ PHONE OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show f
47. ventions com Northeast Conference on Camping C fa PITAL amp Trade Show Radisson Hotel convention contractors Nashua NH 10 Technology Drive Suite 40 Hudson MA 01749 March 20 21 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Small Packages A shipment o

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