November, 2012 Exhibitor Bulletin #4 ONLINE
Contents
1. Expo Exhibitor Bulletin HPBExpo 2013 March 13 16 Orange County Convention Center North Building Orlando Florida November 2012 ONLINE EXHIBITOR SERVICE MANUAL heck the Exhibitor Services page on win hpbexpo com for tho ink to the Freeman OnLine Exhibitor Service Manual Use this important manual to quide your planning of your exhibit xperience Youll ind order forms tor everything including carpeting electrical internet booth structures and furnishings and much more Included in this Bulletin is a printed Table of Contents tor the manual for your convenience Please note some Freeman order forms require you to creata a Freeman OnLine user name and password Exhibitor Bulletin 4 HPBExpo MOBILE APP amp OTHER SPONSORSHIPS FPBEXpO nas upgraded its mobile app tor 20131 Available for L download in January iPhone iPad Android and Blackberry users wil be able to use the app before during and after the Expo Don t miss this opportunity to reach these users We have a wide range of mobile app sponsorships available starting at just 500 Take a look at the enclosed brochure hera aro plenty other exhibitor sponsorships avallabla ranging from registration bags pens and signage to a un show wide pedometer contest for attendees Take a look at the offerings on the enclosed forms and online under EXHIBITORS gt SPONSORSHIP OPPS NEW PRODUCT PAVILION2. amp ATTENDEES CHOICE AWARDS Are you Planning to show a new product at HPBExpo 2013 If so you ll want to showcase that product in the HPBExpo New Product Pavilion Table top displays are available for 325 and free standing displays are 400 Exhibitors can demonstrate a burning appliance in our outdoor New Product Pavilion for 400 To enter go to www hpbexpo com and click on SHOW INFO gt NEW PRODUCT PAVILION Indoor New Product Pavilion entries will be contestants for the HPBExpo 2013 Attendees Choice Awards exhibitors may opt out if they wish Winners for both hearth and outdoor living categories wil be announced at the HPBExpo Industry Party on the night of Friday March 15 at the House of Blues ue E HPBExpo 2013 INDUSTRY PARTY AT THE HOUSE OF BLUES ORLANDO Al individuals with an HPBExpo 2013 badge are invited to attend the Industry Paty at House of Blues Attendees wil be ablato purchase food and beverages at the par however we encourage exhibitors to pre order food and discounted drink tickets o hand out to attendees atthe show prior to the event See the enclosed event Information and advanced ticket order form uoco HPBExpo MARCH 13 16 2012 ORANGE COUNTY ORLANDO FL EXpo um Weve updated cur EXRbIor Toyo To me show details Download today from the Exhibitor Services page online and include on any promotional pieces to let buyers know you will be exhibiti
3. The only Blues Brothers act in the world sanctioned by the Belushi estate and Dan Aykroyd Stir Crazy performing with their 9 piece band and full hom section Dueling pianists on an adventure of comedy music and a whole lot of improv guaranteed to get folks on their feet and part of the action Enjoy an acoustical guitar act on the outdoor patio for a change of scenery Everyone is invited to this industry event only a 2013 HPBExpo badge required Complimentary shuttles will run throughout the evening from all HPBA hotels Complete the order form attached for food and beverage ticket orders Food tickets can also be added to your company s group Expo registration by logging into your registration dashboard Member ID Company ID required Select the person from your View Existing Booth Staff that you want to apply charges then select the Edit button next to Education amp Event Ticket Options For help or questions please contact pratt hpba org Sorry drink tickets must be pre ordered with the attached form No drink tickets will be sold onsite drinks of any kind can be purchased with cash or credit onsite at House of rg a EEEo aa aoe pe Piscis Pany fuwmowuwm Foo everage Ticke Xpo Pre Order Form Hand Out Pre Ordered Tickets During Expo As a Way of Saving THANK YOU to Your Customers Company Name Contact Name Phone Fax Emai 10 Food Ticket overs hace af ane of the folowing 5 De
4. ng at HPBExpo 2013 Hescth Patio amp Barbacue Assocation 1901 North Moar Stet Suite 400 s Arlington VA 22200 Prone 703 522 088 Fac 03 5120543 ino hpbexpo com worwhpbespe com CONVENTION CENTER ONLINE EXHIBITOR PROFILE Is your company information accurately appearing on our website If you haven t already updated your online prof now i the time You can update your proile at any time but you must do so no later than January 17 in order for those changes to appear in our printed Show Guide Go to www hobexpo com and click on Exhibitors then Exhibitor Services for the profile update link Email amyjackson hpba org if You need assistance with your update INDOOR AND OUTDOOR BURNING FORMS AND REGULATIONS Exhibitors planning to bum appliance s indoor and or outdoor must review the enclosed appliance buming information Exhibitors must complete and retum tho enclosed OCCC and HPBA forms to obtain permission to burn Deadline Alert Exhibitors must complete and return to HPBA the Indoor Burn Area Appliance Specs form andior the Outdoor Burn Area Appliance Specs amp Fuel Order form no lator than December 31 2012 OUTDOOR BURN AREA TENT REQUIREMENTS FOR ORLANDO All outdoor tents must be flame retardant exhibitors must provide proof of lama retardant Canopies over 400 square feet and tents over 200 space feet must obtain a tent permit from the Orange County B
5. ssert Ticket lt Jambalaya amp Corn Mun overs choice of one of he flowing 2 BBO Riosa Slaw Chocolate Peanut Butter Brownie Squares i BBA Cheken 2 Slaw KeyLime Pie Puli Pork Sandwich amp Slaw Meatloat amp Mashed potatoes ST Discounted Advanced Order Drink Ticket E oe overs choise of one ofthe flowing v eer 2 Wine Number of Tickets minimum order 25 sabia teoa dame Srlsacanbe pur awa 10 Food Ticket s 00 Food Subtotal rice one aE 5 dessa Tekst 00 Dessert Subtotal Beverages nat maure 7 Drink Ticket 5 00 Drink Subtotal icosnorende dung TOTAL COST OF TICKET ORDER Note Payment in ful must be made at time of order Enclosed is my payment for Check made payable to HPBA US funds US Bank ony checkone __ Visa __ MasterCard __ American Express Credit Card Number Expiration Date cw Name Appearing on Card Signatur Today s Date CC Biling Address amp Postal Code SUBMIT FORM TO Hearth Patio amp Barbecue Assocation Attn Kelly VanDermark 1801 North Moors Steet Suite 600 Aringlon VA 22209 Fax 703 522 0548 Em vandermark hpba org
6. staff present at the show FLOORPLAN COPY Enctosed is a printed oor piam tor door arid outdoor booths at HPBExpo 2013 Always remember the importance of also checking the floor plan online since itis constantly being updated I s a good idea to bookmark the page and check frequently for changes to the area s around your booth COMING SOON Look for these items in your next Bulletin and update emails Invite A Customer tree exhibitor email service to promote your show participation HPBExpo Tailgate amp Big Green Egg Gook Off Competition participation details forms etc HPBExpo MARCH 13 16 2013 EXDO ORANGE COUNTY p en EXpo kieg IO EE ATTENTION EXHIBITORS Pre Order Food amp Beverage Tickets for the House of Blues Industry Party e Friday March 15 2013 7 30pm 1 30pm 10 Food Tickets 5 Dessert Tickets 7 Discounted Advanced Order Only Beer Wine Tickets See Order Form Attached Join us for our annual industry party located at the House of Blues We are offering exhibitors the opportunity to pre order food and beverage tickets to hand out to attendees during Expo as both a way to say thank you to your customers as well as encourage them to attend the party and join in the fun Party Line Up ABlues Brother theme featuring The Jake and Elwood Blues Revue with the familiar songs from the hit movie The Blues Brothers and Saturday Night Live
7. uilding Department Tents over 1 200 square feet must have lighted exit signs All tents ordered through FREEMAN will meet the requirements form available in the online Exhibitor Service Manual BOOTH STAFF BADGE REGISTRATION AND HOTEL RESERVATIONS Dont Torget to register your booth staff for Expo badges booth purchase does not automatically register individuals and make their hotel reservations Both registration and housing is available on our website at waw hpbexpo com TWITTER isbitercomobespe FACEBOOK As an added bonus exhibitors booking their hotel reservations through HPBA s onPeak housing service will receive an additional 5 points for 2014 booth priority points Exhibitors booking 50 room nights wi receive another 10 points Hotel reservations must be booked by January 1 22013 10 receive bonus proriy points added housing ports expire annual HPBA 2013 MEMBERSHIP Current HPBA manufacturing members have recently been mailed renewal invoices for 2013 membership Companies planning to exhibit at the member rate should have their membership paid by January 1 2013 New members can access an application within the online Exhibitor Service Manual or go online to www hpba org Companies that do not pay membership dues must pay the non member rate to exhib EXHIBITOR CHARACTER AND Please review t Policy for HPBExpo 2013 It s important to share this notice with all booth
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