Exhibitor Space Contract
Contents
1. 10 INSTALLATION AND DISMANTLING Complete information instructions and schedule of prices regarding drayage labor for erect ing an binding upon the Exhibitor as though fully set forth herein 11 EXHIBITS MOVE IN MOVE OUT Movement of exhibits in and out of the Hal dismantling electrical work furniture cleaning etc will be included in the Exhibitor Service Manual Such requirements shall be must be handled by official Show contractors No exhibit will be allowed into or out of the Hall without an official clearance from Show Management The Exhibitor must make its own arrange ments for transportation of exhibits and packing material Show Management cannot accept or sign Move in and move out times and access outside of Show hours are limited to time after the close of the Show as Show Management removed and cleared from the Show space and vacani good and clean order an condition as it was when delivered to Exhibitor Exhibitors will pay the cos for exhibits on behalf of the Exhibitor hose described in the Exhibitor Service Manual At such may specify or upon sooner termination of this A possession of the exhibit space shall be delivered to Show Management in as reement all exhibits shall be of repairing any damage caused to the Hall facility by the Exhibitor and or its contractors Any property remaining after the last day designated by Show Management for it to be removed may be held or otherwise di2. ADA As a public accommodation Exhibitor agrees that in connection with the Show Exhibitor will i provide at its expense any auxiliary aids and services as may be necessary to ensure effective communication with Exhibitor by attendees of the Show ii assure at its expense that displays posted at or on Exhibitor s booth s are accessible to individuals with disabilities and iii not discriminate or retaliate against any individual in violation of the ADA 24 PERMISSIONS Exhibitor consents and agrees to receive i facsimile advertisements sent by or on behalf of Show Management to the facsimile number provided above ii telephone solicitations initiated by or on behalf of Show Management and directed to the telephone number provided above and iii commercial electronic mail messages sent by or on behalf of Show Management its affiliates lines of business and divisions 25 ADDITIONS OR CORRECTIONS Show Management may amend these terms from time to time in the best interest of the Show upon written notice to Exhibitor Exhibitor agrees to accept notice of additions or amendments and to consider them as part of this Agreement INITIALS
3. also understands that any changes in the information in this Agreement must be provided to Show Management in writing This Agreement may be executed and delivered by facsimile and a facsimile signature shall be treated as an original Exhibitor s Authorized Signature Date Name Please Print Title Show Management Title FOR OFFICE USE ONLY Date Rec d Booth Price Corner Price Marketing Adv Total Classroom Total GRAND TOTAL Payment Rec d Balance Due Accepted By Booth 1 Booth 2 Booth 3 Booth 4 Please complete and mail white copy with payment Payable to IECSC New York Questex LLC Questex LLC IECSC New York 757 Third Avenue 5th Floor New York NY 10017 WIRE TRANSFERS For information on how to Wire Transfer payment please contact Steven Jaillet at 617 219 8360 QUESTIONS Please contact Tel 203 736 1699 Fax 203 736 1651 Web www iecsc com RETAIN A COPY FOR YOUR RECORDS 1 DEFINITIONS a Exhibitor means the applicant identified on the front hereof b ences identified on the front hereof c Show Management means Questex LLC i IECSC NEW YORK 2016 BASIC TERMS AND CONDITIONS Show means the specific expositions or confer s respective agents employees affiliates and as signs d Hall Management means the owner or manager of the facility in which the Show is conducted and its employees and agents a
4. as additional insured and be provided to Show Management at least 30 days before the proposed exhibit date 7 LIABILITY Exhibitor agrees that Show Management Show Management s service contractors employees and agents are not liable for any injury loss or damage he Hall and their representatives hat may occur to Exhibitor or to Exhibitor s employees agents guests or property from any cause whatsoever prior to during or subsequent to the period covered by this Agreement Exhibitor as sumes responsibility and agrees to indemnify defend and hold Show Management Hal employees and agents harmless from and against any claims or expenses arising ou Management their affiliates and of the use of the exhibition premises Exhibitor heir respective assumes all responsibility and liability for losses damages and claims arising out of injury or damage to or caused by Exhibitor s displays equipment employees or representatives In no event shall Show Management or any of its affiliates be liable for any special incidental indirect punitive or consequential damages arising out of or in connection with this Agreement The liability of Show Management and its affiliates and Exhibitor s remedy for any claim of loss or damage arising from or related to this Agreement regardless of the form of action shall be limited to one half of the fees paid to Show Management hereunder 8 AVAILABLE SERVICES On beha
5. set forth on the first page of this Agreement Exhibitor hereby consents to receiving unsolicited commercial e mail messages from Questex LLC its affiliates partners and assigns as well as third parties licensed to send such messages to Exhibitor by any of the foregoing 16 EXHIBITION ACTIVITIES Exhibitor agrees not to receptions seminars symposiums and hospitality suites during facility except with the written approval of Show Management 17 ERRORS AND OMISSIONS Exhibitor agrees that Show Management will not be liable in the event of any errors or omissions in the o schedule or conduct any outside commercial activity including but not limited he Show whether such activities are held at or away from the Hall hereunder Exhibitor hereby grants Show s directory listing or in any related materials Exhibitor acknowledges and agrees that Show Management makes no representation or warranties with respect to the number of exhibition attendees or the demographic nature of such attendance 18 ASSIGNMENT This Agreement cannot be assigned in whole or in part without the written approval of Show Management Show Management may assign this Agreement without the prior written consent of Exhibitor and any such assignee shall become Show Management for all purposes hereunder and shall acquire all of rights and obligations of Show Management hereunder 19 SEVERABILITY If for any reason a court of competent jurisdiction fin
6. 4 BOOTH RATES 40 00 per sq ft O Corner Fee 200 per corner of Corners O Booth share 250 per company Name of Company First Choice X sq ft Second Choice X sq ft TOTAL BOOTH COST Third Choice X sq ft BULK RATE PRICE 28 00 per sq ft for 3 000 sq ft Bulk rate valid for one company only Show Management will attempt to honor choices in order of preference however final decisions regarding assignment are in the sole discretion of Show Management BOOTH TYPE check one O LINEAR 100 sq ft minimum O ISLAND 400 sq ft minimum O PENINSULA 200 sq ft minimum CORNERS check if requested O 1 Corner end booth O4Corners O 2 Corners 2016 MARKETING OPPORTUNITIES Advertisement in IECSC New York Official Show PREVIEW O Full page four color 3 350 00 USD O Spread four color 6 500 00 USD O Half page four color 2 300 00 USD Digital O Enhanced Online Exhibitor Listing 550 00 USD Advertisement in IECSC New York Official Show DIRECTORY O Full page four color 3 350 00 USD O Spread four color 6 500 00 USD O Half page four color 2 300 00 USD TOTAL MARKETING amp ADVERTISING COST PAYMENT SCHEDULE amp AUTHORIZATION NOTE Credit card charges will appear on your statement as Questex LLC not IECSC By signing the credit card payment authorization you agree to allow Questex LLC to charge your credit card for unpaid balances per the payme
7. Exhibitor waives all c ing but not limited to Cancellation fees cannot be applied toward exhibi ed herein Exhibitor shal pay Show Management he subject Show space to another exhibitor prior to he Exhibitor and without in any way releasing said Exhibitor from any liabilit he full sum set forth on the front hereof Exhibitor shall remain ull balance under the terms of the Agreement together with all costs of collection including but not limited to all reasonable attorneys fees court costs and interest Show Management will not be liable for the fulfillment of this Agreemen exhibit space if non delivery is due to any of the following causes by reason of the Hall being damaged or destroyed by fire act of God public enemy war or insurrections strikes the authority of the law postponement or cancellation of he event of its not being able to hold the Show for any of the above named reasons hibitor on a pro rata basis on any amount paid in less any and all legitimate expenses incurred such as but not limited to rent advertising salaries operating costs etc If Show Management cancels or terminates the Show for any reason other than stated aims it might have against Show Management for agrees to accept in complete satisfaction and discharge of all claims against in accordance with this agreement be assessed If a reduction is space is requested Exhibitor s booth space on the Show floor may
8. NEW YORK MARCH 6 8 2016 JAVITS CONVENTION CENTER INTERNATIONAL ESTHETICS COSMETICS amp SPA N FERENCE Exhibitor Application amp Agreement 1 EXHIBITOR INFORMATION PLEASE PRINT NOTE The information you provide for Exhibitor Listing Company Description Website and Phone will be used on IECSC Marketing Material Company Name Exhibitor Listing Company Description for publication 5 word max Contact Name Title Address City Province State Zip Country Phone Phone number for publication Fax Email Website Booth Set up Contact Info PRODUCTS amp SERVICES TO BE DISPLAYED SPA PRODUCTS O Hair Care O Spa D cor amp Ambiance Furniture amp Fixtures BUSINESS SERVICES O Apparel amp Uniforms O Medical Spa O Tanning amp Sun Care O Hydrotherapy O Design O Bath amp Body O Nail Care O Teeth Whitening O Massage O Management O Computer Software O Nutrition amp Wellness O Medical Spa O Marketing O Cosmetics Makeup Operating Supplies SPA EQUIPMENT O Nail Care O Media amp Associations O Eyelash Extensions O Retail amp Gifts O Fitness O Salon O School Education O Full Service Distributor Skin Care O Full Service Distributor Skin Care O Spa Consultant 3 BOOTH REQUEST Minimum Space Required 10 ft x 10 ft 100 sq ft In line booth rates are calculated at 40 00 per sq ft and include complete booth package
9. be moved in the ailure of Exhibitor to actually occupy the exhibition space assigner iscretion result in partial or complete forfeiture of Exhibitor s rights under any applicable sponsorship he right to present speakers at or participate in any conference component space at other shows or advertisement In the event Exhibitor fails to be deemed in default and Show Management shall have the right to retain all monies paid as Show Management s non exclusive remedy thereby reserving any and all rights under law hout limitation Show Managements right to collect the full amount set forth on the front hereof In the event of default by Exhibitor Show Management shall have the right but not the obligation to license hout any rebate or allowance whatsoever to hereunder and said Exhibitor expressly agrees to to Exhibitor as to the delivery of he Show or for any cause beyond n lamages or expenses and Exhibitor Show Management a refund of all amounts paid by the 6 INSURANCE MANDATORY A Exhibitor agrees to maintain adequate insurance to fully protect Show Management and its affiliates co sponsors service contractors and the Hall and Hall Management from any and al claims arising from Exhibitor s activities including but not limited to the installation operation and dismantling of Exhibitor s display The foregoing insurance requirement includes claims under the Worker s Compensat ion A
10. ct or for personal injury death or for damage to property Exhibitor understands that neither Show Management nor the Hall maintains insurance covering the Exhibitor s property and it is the sole responsibility of the Exhibitor to obtain such insurance B Exhibitor is responsible for any and all damages caused by Exhibitor or Exhibitor s agents employees or guests Exhibitor agrees to indemnify defend and ates subsidiaries agents assigns and em of Exhibitor s representatives including claims of damage or loss to property or harm or injury to a person or persons C Exhibitors in carry Statutory limits for workers compensation coverage and Commercial tions independent contractors personal in hold harmless Show Management ployees from and against any liabili he Hal and Hall Management and their respective affili for loss or damage of any kind which might arise out participation in the Show or any action or failure to act of Exhibitor or any of its officers directors employees agents or jury and blanket contractual liabili general he Show must lability including products and completed opera insurance limits of at least 1 000 000 per occurrence 2 000 000 aggregate These coverages must be evidenced by a Certificate of Insurance with a 30 day notice of cancellation provision to the holder The certificate must name IECSC New York Show Management the Hall and Hall Management
11. ds any provision or portion of this Agreement to be unenforce able that provision will be enforced to the maximum extent permissible so as to effect the intent of the parties and the remainder of this Agreement will continue in full force and effect 20 COSTS EXPENSES AND ATTORNEYS FEES If either party commences any action or proceeding against the other party to enforce or interpret this Agreement the prevailing part in such action or proceeding shall be entitled to recover from he other party the actual costs expenses and attorneys fees including all related costs and expenses incurred by such prevailing party in connection with such action or proceeding and in connection with obtaining and enforcing any judgment or order thereby 21 APPLICABLE LAW AND VENUE This Agreement shall be governed by New York law without application oi principles Any suit relating to this Agreement shall be instituted in a state or federal court in New jurisdiction of any such court obtained its conflict of laws York and the parties submit to the 22 SPONSORSHIP AGREEMENT All rules and regulations of all applicable sponsorship agreements and related materials are hereby incorporated into this Agreement 23 AMERICAN DISABILITIES ACT Exhibitor acknowledges and agrees that in connection with the Show it will be a public accom modation as defined under itle Ill of the Americans with Disabilities Act
12. ent will be to an exhibit space which is of the same general si space If a reduction in space to Exhibitor s exhibit pro rata basi consent of Exhibitor and that this Agreement shal 5 CANCELLATION In the event Exhibitor seeks requirements for the Show Exhibitor acknowledges that to determine must be in writing by shall be the postmark date on the notice If Exhibi to pay to Show Management the amounts set foi and not a penalty and of Cancellation or Red Within 120 d level at foot height restricti Management is Exhibitor acknowledges and agree the precise value for or amount oi he aisle or exten to be in the s thal remain in full force an Sl to can Show Management would b he parties agree that such amoun luction In Space Postmarked On lays of the first day of the Show 100 of the constructed display of such a character that the Exhibitor will not require or desire of shall so project as to obstruct the view of adjacent booths Sidewall construction if r as a high panel four 4 feet from bac Exceptions to the above specifications are authorized for all sel have the right in its sole discretion to change stal be hin the Exhibitor s space and not blocking hibits No Exhibitor shall assign or sublet or share any part of its assigned space without the consent of Show in writing Any space not occupied by Ex
13. hibitor at the time set for completion of in ation of displays will be reassigned at forfeited unless special arrangements JON AND ARRANGEMENT All booths must be carpeted by the Exhibitor Standard booth equipment back draping and identification sign is provided by Show Management without cost to i Exhibitor If an Exhibitor plans to install he use of standard booth equipment used may taper diagonally from eight wall the remaining side rail may not contained island configurations where a ion will apply The eight 8 foot back wall restriction is removed fo 12 foot height restriction will be in effect Further restrictions may apply as necessitated by ceiling height Raw wood cardboard or oths must be covered or painted if they are visible from adjacent b he Exhibitor Service Manual will result in the indable Exhibitors shall having jurisdiction over the Hall or the conduc r all peripheral booths where a twelve ooths Failure to comply with the rules eration or removal of the booth at the be bound by all pertinent laws codes ing of said exhibit together with the rules best interest of the Show In the even otal Booth Space Fee In Exhibitor s space assignment after the Show Management elects to exercise its notified of its newly assigned space Show Management will make reasonable le and size as Exhibitor s original space is in Show Managemen
14. it or product may he best interest of the Show Balloons are prohibited Neon or other gas based signs are prohibited Noisy or obstructive tivities producing objectionable noise or odors are prohibited Sound amp able to other Exhibitors Distribution of advertising material and solicitations tor s exhibit or products may not extend beyond levels to the Exhibitor s extend into any aisle No Exhibitor shall arrange its exhibit so as to obscure or prejudice adjacent Exhibitors as determined by Show Managemen Managemen All demonstrations by Exhibitor must be locates any aisle or neighboring ex so that assembled crowds are wi the discretion of Show Management in which case all amounts paid or payable by Exhibitor wil have been approved in writing by Show Management Exhibitor agrees to keep its exhibit open and staffed at all times during the Show hours BOO H CONSTRUC and side wal a completely no part there 8 feet at the back wall to flo exceed four 4 feet in height sixteen 16 similar material for wings to bot and regulations of this contract and as stated in Exhibitor s expense Rental fees for services and exhibit space are not rei and regulations of municipal or other authorities and regulations adopted by Hal 4 CHANGE OF SPACE Show Management shal acceptance of this Agreement if it is deemet right to change Exhibitor s exhibit space Exhibitor will efforts to ensure that any reassignm
15. lf of the Exhibitors Show Management has desi nated official Show contractors to provide the following drayage cartage furniture booth and floor decorations signs photographs telephone services etc Services of electricians plumbers carpenters and other labor will be available and charged for at the then prevailing rates Contractors and rates will be listed in the Exhibitor Service Manual to be issued separately Show Management assumes no responsibility or liability for any of the services performed or materials delivered by the foregoing persons parties and organizations Arrangement for these services and payments are to be made between Exhibitors and official Show contractors Rules and regulations for union labor are made by the local unions and regulations may be changed at any time Where union labor is required because of building or contractor requirements exhibitor agrees to comply with the regulations 9 PROTECTION OF FACILITIES Nothing shall be posted on or tacked nailed screwed or otherwise attached to the columns walls floors or other parts of the convention hall exhibit area without permission from the proper building authority Fluids caustic or staining must not be used where they may damage floor coverings Packing unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of Exhibition Management the convention hall manager or their assistants
16. nd e Hall means the facili 2 AGREEMENT This applicat in the Show in which the Show is conducted ion when properly executed by Exhibitor and upon written acceptance by Show Management shall con stitute a valid and binding license agreement Show Management reserves the right in its sole discretion Show Management reserves the right to interpret may be deemed necessary by it for the general success of the io accept or refuse any application for participation his Agreement and to adopt further regulations as Show including the conditions rules and regulations stated herein in the Exhibitor Service Manual Sponsorship Materials and in the Hall Management contract to which Show Management is or will be a party all of which are made a part hereof as though fully incorporated herein and the Exhibitor agrees to be bound thereby 3 USE OF SPACE Show Management reserves the right to decline prohibit or expel judgment is inappropriate or out of keeping with the charac any exhibit or item or feature thereof which in its fer of the Show this reservation being all inclusive as to persons things printed matter product conduct sound level etc Exhibitor agrees to change the wording of any sign determined by Show Management not to be in exhibits or a not objection booth Exhibi ifying devices may be operated only al of any sort shall be restrictes he limits of the Exhibitor s booth and no part of any exhib
17. nt and schedule terms of the contract Check Make Check Payable to IECSC New York Credit Card check one O American Express O Mastercard O VISA Card No Exp Date Cardholder Name PAYMENT SCHEDULE Upon Signing 10 of Booth Fee Due June 10 2015 50 of Booth Fee Due November 7 2015 100 of Booth Fee Due Security Code O agree to be charged 100 of the contracted exhibit package upon return of this document O agree to be charged 50 of the contracted exhibit package upon return of this document and the remaining Signature Initials 50 on June 10 2015 Initials O agree to be charged 10 of the contracted exhibit package upon return of this document an additional 40 on June 10 2015 and the remaining 50 on November 7 2015 Initials The fees set forth above reflect a 3 discount for payments made via cash checks or bank wire transfers Payments made using credit cards are not entitled to the cash check and bank wire transfer discount and the applicable fees will be recalculated accordingly If your balance of payment is not received by other means within 90 days of the event this card will be billed automatically to settle your account SIGN HERE Exhibitor has read the Terms amp Conditions on the reverse side of this Agreement Exhibitor understands that this Agreement shall be legally binding between Show Management and the Exhibitor only upon acceptance in writing by Show Management Exhibitor
18. or agrees that Show Management is not liable for anything its guard service or facility security does or fails to do This includes but is not limited to damage theft or loss sustained by Exhibitor s exhibit or its representatives Exhibitor will not be allowed into the Exhibit Area after Show Hours Exhibitor may want to consider arranging security for its specific booth space for either during or after Show hours 14 ATTENDANCE Show Management shall have sole control over admission policies at all times 15 FILMING AND VIDEO RECORDING RIGHTS ELECTRONIC MESSAGES From time to time photographs motion pictures and or video recordings may be made in the Show facility which recordings may include images of Exhibitor its employees agents and related merchandise and displays Exhibitors may not hinder obstruct or interfere in any way with such photography or recordings whether by Show Management its agents attendees or other exhibitors and hereby consent to Show Management s use of such recordings for commercial purposes To the extent necessary to fulfill Show Management s express obligations Show Management a non exclusive royalty free revocable non transferable worldwide license without the right to sublicense to use Exhibitor s trademarks service marks logos trade names copyrighted content hypertext links domain names icons buttons banners graphic files and images By providing Show Management the e mail addresses
19. sposed of by Show Management or Hall Management at may be removed from the Show before the Show ends he Exhibitor s expense No property 12 SAFETY All display materials used for decoration must be flameproof All electrical equipment or devices used in or about an exhibit must be in good operating condition and able to pass fire and or electrical inspections Extra materials stored in Exhibitor s exhibit space must not block access to the exhibit or cover electrical wires or outlets Exhibitor shall cooperate responsibly with local ordinances and Hall Management rules regarding health fire prevention and public safety If inspection of an Exhibitor s booth discloses a failure to comply with any applicable law code or regulation or if Show Management determines that all or any part of an exhibit presents a fire hazard or other danger Show Management may cause the removal of all or a portion of such exhibit at the Exhibitor s expense Under no circumstances may the weight of any equipment or exhibit material exceed the Hall s maximum loor load Exhibitor accepts full and sole responsibility for any injury or damage to property or persons resulting from failure knowingly or otherwise to distribute the load of its exhibit material in conformity with the maximum floor load specifications 13 SECURITY Show Management will provide perimeter guard service during the Show and while the Exhibit Hall is closed Exhibit
20. t s opinion necessary Exhibitor will be reimbursed on a how Management may change the dates and or venue of the Show without the effect as to such changed dates and or venue cel this license for exhibition space withdraw from the Show or reduce its space harmed and suffer loss and that it would be difficult at harm All cancellations withdrawals or requests for reduction in space by Exhibitor certified mail return receipt requested The date of cancellation withdrawal or reduction in space as applicable or cancels withdraws or reduces its space requirements for the Show Exhibitor agrees low if not previously paid by Exhibitor Such payment shall be liquidated damages s constitute a reasonable provision for liquidated damages Date Written Notice or before 120 days of the first day of the Show 50 of Total Booth Space Fee he event Exhibitor at any time seeks to cancel this license for exhibition space withdraws from the Show or requests a reduction in space an administrative and processing fee of 100 00 per 10 x 10 sole discretion of Show Management Any cancellation or may in Show Management s sole agreements or opportunities includi of the Show make any payments as contemplat Exhibitor s deposit an including wi the Show wi liable for the its control SI reimburse ExI the previous Exhibitor to Show Management booth wi how Management will however in paragraph the
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