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Pittsburgh, PA 15212

1. sisse na Pages sat aux voe Pru area Rd 350 00 SMALL PACKAGE RATE MAXIMUM WEIGHT PER SHIPMENT IS 50 LBS EACH CARTON __ 555 00 Shipments must arrive within Exhibitor Move in times to avoid 25 surcharge or shipment refusal Roundtrip rates include unloading of freight 2 delivery to your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier at end of show ADDITIONAL SURCHARGES CHARGES IN ADDITION TO THE ABOVE RATES C L EARLY LATE TO WAREHOUSE scsiccisinsssossasdandsnnrsendasandumedtone dooneanaaaoadedsacancaansaanadaunsdmadenoonnaianncanwienavemareshiasbansed 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT gt 0 OFF TARGET OUTSIDE MOVE IN TIMES cccccccccccsssssssseeeccceccececeesesuaaeessseeeeceeeeeeessesesauaeesasseees nens 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT OVERTIME SEE HOURS ON PAGE 4 cccccccccccscseesssesessseeecceccceessausasessseeeecceceseceeesssauaaesassees rentes enn 2596 OF TOTAL DOLLAR AMOUNT OF SHIPMENT F C LATE TRANSFER FROM ADVANCE WAREHOUSGE sscccescesssecesceeeeecesseeeseeesseecseeeeees SURCHARGE BASED ON WEIGHT DIMENSION amp PIECE COUNT OF SHIPMENT LLI C FREIGHT LEFT IN BOOTH WITH BOL FILLED OUT AND TURNED IN SCS SERVICE DESK 550 00 1 DESCRIPTION WEIGHT CWT PRICE
2. pue sa3ep ui ane ISNIN 592914 21102 V1 suee JjO MON 109 I 9 0 2 21 4 5 UOI1U9AUO UOS121S 1H5DI383 NOILISIHX3 HSf18 DIRECT TO SHOW SITE VARTECH US LA amp UnSUMMIT E JesnjaJ 3uauudius pioAe pue sa3ep ui ane ISNIN Jo 2 21102 V1 suea 10 MON 109 9 9313 M N PLAH 0 2 21 4 5 UOI1U9AUO UOS121S DIRECT TO SHOW SITE VARTECH US LA amp UnSUMMIT JesnjaJ 3uauudius pioAe SAW pue ui Ae ISNIN 593914 ETTOZL V1 suee J0 M N T09 A 8 IEH 933 suea J0 M N AdUasay WeAH Fa RY 21 4 5 UOI1U9AUO UOS121S 1 91393 NOILISIHX3 HSf18 DIRECT TO SHOW SITE VARTECH US LA amp UnSUMMIT EXHIBITOR ORDER FORM PRESENTATION SERVICES 100 00 135 00 260 00 375 00
3. 60000 81000 Company Organization Name 0 LCD Monitor Includes monitor stand 82500 120000 pecify if displaying on table or if stand is needed below Address PSAV does not supply wall mounts or labor for mounting monitors to your hard sets D City LCDSupotPKG ___________5335 00 540 00 State LCD Projector PKG sooli _ 54 Rolling Cart with Black Skit 855 00 7000 SC DVD Player 2 LCD Monitor Includes monitor stand 50 LCD Monitor Includes monitor stand o Ordered By Telephone Fax 1t Device Basic Service Wireless 8150 00 25000 Per Device Basic Service Wired 60000 80000 U U hone line only local amp long distance dial 9 200 00 _ 235 00 Phone line with phone local amp long distance dial 9 300 00 345 00 U Laptop Computer with CD drive 250 00 34000 L7 0 lease Note Specific Software Hardware Needs Below the quantity by the daily rate by the number of days to be used Please include applicable Sales Tax on equipment rental TAX EXEMPT STATUS If you are exempt from payment of sales tax we require you to forward 10 amp Single Phase Power _ _ 175 00 250 00 20 amp Single Prase Power szo 35000 Pwes __ Ste 920008 5 extensioncord 52000
4. STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS 6 Dear VARTECH US LA amp UnSUMMIT Convention Exhibitor STETSON CONVENTION SERVICES INC SCS is pleased to be your Official Service Contractor for the 2014 Vartech Conference on Thursday September 18th Saturday September 20 at the Hyatt Regency New Orleans Please read the enclosed rules and regulations as well as the terms and conditions to ensure a successful and enjoyable show Also enclosed are equipment rental and service order forms for your information and use See below for navigation tools If you have any questions or require an item not included in this manual please contact SCS Exhibitor Services We look forward to working with you Evie Thompson Exhibitor Services Representative ethompson stetsonexpo com E Looking to green your booth Follow the SEED to find environmental products throughout the SCS manual SHOW INFORMATION Show Contact List Important Dates amp Booth Equipment Show Site Work Rules PAYMENT TERMS amp CONDITIONS Terms amp Conditions Conditions for EAC Payment Authorization Form 3rd Party Authorization Form RENTAL ORDER FORMS these items will be processed pre show General FAQs Furniture Order Form Accessory Order Form Carpet Order Form Cleaning Order Form Floral Order Form Display Order Form SERVICE ORDER FORMS these items are an estimate and will be processed at show site Signage Order F
5. OUTBOUND SHIPPING MATERIALS SHRINK WRAP 5100 00 PER PALLET BANDING 50 00 PER PALLET ESTIMATED OF OUTBOUND PIECES olease list types of pieces ESTIMATED TOTAL WEIGHT LABELS TO BE MADE SCS will make arrangements for all shipments via our show carrier Arrangements must be made for all other carriers Shipments without paperwork above must be signed on site will be re routed onto our show carrier via your expense Verify piece count weight and address PRIOR to pick up EXHIBIT COMPANY NAME 9 C lt LL O CO 9 A I Z D O CO l gt O EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX SECTS EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual pue ISNIN JO S929ld JO savai JO13IqIuX 3 29004 V1 0058 31S V Z Suip ing 1 007 AIS ASIN p4eM04 17 PETITES 5 UOIqUSAUO UOS3191S enm 1H5DI383 NOILISIHX3 HSf18 900 V1 0058 31S V Z 8uip ing uo3j0J 002 ASIN 0 2 5 UOIqUSAUO UOS IIS ADVANCE WAREHOUSE
6. AnyExhibitor who does not have a certificate of insurance on file in the SCS office 10 days prior to the show will be automatically assessed a 200 fee which will be charged against their security deposit The Exhibitor agrees that he she is ultimately responsible for all services in connection with his her exhibit including freight drayage rentals and labor The Exhibitor Appointed Contractor must provide a certificate of insurance with at least the following limits 1 Comprehensive General Liability not less than 2 000 000 with respect to injuries to any one person in an occurrence 2 2 000 000 with respect to injuries to more than one person in any occurrence 3 Workers Compensation insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage 4 Stetson Convention Services must be named as an additional insured The Exhibitor Appointed Contractor must agree to abide by all rules and regulations of the show including all union rules and regulations The Exhibitor Appointed Contractor must have all business licenses permits and Workers Compensation insurance required by state and city governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance The Exhibitor Appointed Contractor will share with SCS all reasonable costs related to its operation including overtime
7. SHIPPING EXHIBITION MATERIALS ADVANCE TO WAREHOUSE Exhibit Company Name Booth Stetson Convention Services c o ADCOM Forward Air MSY 200 Crofton Rd Building 7 A STE 500 Kenner LA 70062 DIRECT TO SHOW SITE Exhibit Company Name Booth Stetson Convention Services c o Hyatt Regency New Orleans Elite Hall amp 601 Loyola Avenue New Orleans LA 70113 UTILITIES Electrical AV Internet amp Telephone Please mail or fax these forms directly to the address listed on the form Order forms are located in the back of this service manual WAYS TO ORDER Be sure to include show name exhibiting name and booth number with all orders By Credit Card By Check Fax 412 223 1094 Stetson Convention Services exhibitorservices stetsonexpo com 2900 Stayton Street Pittsburgh PA 15212 Online Ordering Password will be emailed SHOW CONTACTS p 7 MS STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS See 2900 Stayton St Pittsburgh PA 15212 Pi 412 223 1090 FI 412 223 1094 www stetsonexpo com IMPORTANT DATES Stetson Discount Deadline Warehouse Receiving Late Transfer to Show Site Exhibitor Move in Show Site Receiving Show Hours Exhibitor Move out Carrier Check in Deadline BOOTH EQUIPMENT Show Colors 8 Back drape 3 Side drape White White amp Mardi Gras Colors Friday August 29 Monday August 11 Friday September 5 Mond
8. SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 WAREHOUSE DEADLINE P 412 223 1090 FRIDAY SEPTEMBER 5 412 223 1094 www stetsonexpo com INBOUND SHIPPING INFORMATION CARRIER FREIGHT WILL BE SHIPPED TO Warehouse Show Site ESTIMATED DATE OF ARRIVAL ADVANCE TO WAREHOUSE PRICE PER CWT 200 LB MINIMUM CRATED OR SKIDDED csescccccscccccusseccccececcccacececaucececausccecuauceecuuauseess 250 00 SPECIAL HANDLING ccccseecccccesccecceccccceuseccccusucceceausecceaucecceauesescuauscess S156 25 a 312 50 Shipments must arrive within warehouse receiving dates to avoid 25 surcharge If your items will arrive after please notify us of the tracking numbers and piece count to ensure they will be delivered in time to be loaded Roundtrip rates include unloading of freight storing at ware house delivery to show site and your booth storage of empties return of empties handling to dock area reloading onto carrier at end of show DIRECT TO SHOW SITE PRICE PER CWT 200 LB MINIMUM CRATED SiO OE Dep ______ IPLE M 290 00 SPECIAL HANDLING siio rrr rhe rEr a ad uaa Md aa d panda rnm da dat ad 5362 50 gt PRICE PER TRIP ROUNDTRIP CC MOBILE ROLLING RATE
9. VARTECH US LA amp UnSUMMIT ADVANCE WAREHOUSE VARTECH US LA amp UnSUMMIT 03 pue Suunp JAL 35 SAW pue Suunp ISNIN Jo 5929 4 Jo 5 2 29002 V1 0058 31S Sutp ing py uo3joJ 007 ASIN p4 04 INO2QV AUS SOIJIAJIS UOIqUSAUO UOS3191S iu 1H5DI383 NOILISIHX3 HSf18 29002 V1 229uu9 0058 31S V Z Suip ing py uoo ASIN p4eM04 9 2 7 5 UOIqUS3AUO 5 9 5 m 1H5DI383 NOILISIHX3 HSf18 ADVANCE WAREHOUSE VARTECH US LA amp UnSUMMIT ADVANCE WAREHOUSE VARTECH US LA amp UnSUMMIT r T ET 3uauudius pioAe pue ui ISNIN 592914 21102 V1 MON eJ o o 109 9 suee 40 a1e H 0 2 S92IAJ9S UOI1U9AUO 051915 1H5DI383 NOILISIHX3 HSf18 DIRECT TO SHOW SITE VARTECH US LA amp UnSUMMIT JesnjaJ 5 pioAe
10. vehicles with trailers are included in this category e SIDE DOOR UN LOADING See Ground Unloading Also shipments packaged a way that it must be accessed through the side door of the delivery vehicle e CONSTRICTED SPACE UN LOADING Trailers loaded tightly side to side top to bottom that shipments are not easily accessible e MIXED SHIPMENT Multiple pieces from multiple exhibitors one delivery that requires additional labor to sort and separate shipments to deliver correctly to each booth e DESIGNATED PIECE UN LOADING Shipments requiring a certain sequence of unloading or loading reloading after loading to ensure it fits properly or moving around pieces to unload properly e CARPET ONLY Carpet and or pad require additional labor and equipment to handle e ALTERNATE LOCATIONS Exhibitor freight that must be delivered in more than one area floor or building ADDITIONAL CHARGES e Early Late to Warehouse Freight received before the 30 day window or after the deadline date will incur a 2596 surcharge e Off Target Freight received outside of designated exhibitor move in times or target times will incur a 2596 surcharge e Mobile Rolling Rate this is a flat rate fee for any vehicle piano or other item on wheels that enters exits the exhibit hall with labor assistance please call for details e Shipments arriving at the warehouse after the transfer date will incur a special delivery charge if the exhibitor wishes to have t
11. 00 22 x 28 SIGN HOLDER 70 00 95 00 METER BOARD 1 METER X 8 H 86 x 37 5 usable space 180 00 280 00 PEG BOARD 91 x 44 5 usable space H V 150 00 175 00 POSTER BOARD 91 x 44 5 usable space H V 150 00 175 00 DISPLAY CASE 48 Lx 18 W x 38 H 350 00 500 00 PLEASE CIRCLE FOR HORIZONTAL OR VERTICAL TOTAL OF ALL ITEMS ORDERED 9 SALES TAX All items are RENTAL ONLY Full price will be charged for items not returned EXHIBIT COMPANY NAME EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual DISCOUNT DEADLINE FRIDAY AUGUST 29 BAG HOLDER IN 2014 VARTECH US LA amp UNSUMMIT 320 00 420 00 340 00 440 00 440 00 540 00 480 00 580 00 TOTAL 12 LL LLJ O ar O gt ac O Y O lt STETSON 2014 US LA amp UNSUMMIT 13 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE P 412 223 1090 FRIDAY AuGUST 29 Fl 412 223 1094 www stetsonexpo com ENVIRONMENTAL BOOTH CARPET Constructed of 100 EcoSolution Q type 6 solution dyed yarn fully recyclable into more fiber and backing 13 oz QTY STANDARD SIZES WILL COVER 10 x 10 SPACE DISCOUN
12. ELECTRICAL SERVICE ORDER FORM CERTIFIED WEIGHT OF HANG Please attach CERTIFIED WEIGHT BILL and CERTIFIED STRUCTURAL ENGINEERED DRAWING Banners not requiring assembly weighing less than 100 165 DO NOT REQUIRE CERTIFICATION Include a copy of the weight specifications for all Truss Structures Refer to Show Management Rules and Regulations for height restrictions SIGN DESCRIPTION SIZE AND WEIGHT LABOR AND EQUIPMENT RATES For signs other than banners include blueprint containing detailed STRAIGHT TIME Monday through Friday 8 00 am to 4 30 pm information so hanging anchor points can be determined TYPE Wood Metal Cloth Plastic Truss Other SHAPE Rectangle Triangle Square Round Other TRUSS 12 Box 20 Box SIZE Height length Width WEIGHT OVERTIME Monday through Friday 4 31 pm to 7 59 am Saturdays DOUBLE TIME All day Sundays and holidays CREW SIZE Minimum of two workers 2 hour minimum MATERIALS Cable clamp are additional and charged accordingly EQUIPMENT WITH CREW Rates are per lift crew per hour two hour minimum per lift crew FEET FROM TOP OF SIGN TO FLOOR DOES YOUR SIGN REQUIRE ELECTRICITY YES NO DOES YOUR SIGN HAVE LIGHTS YES NO DOES YOUR SIGN REQUIRE ASSEMBLY YES NO if assembly required set up plans must be provided SCHEDULE DATE S SCHEDULE START TIME Please Indicate Supervision Option 1 Supervised by SCS banner must be sent to advanced warehous
13. FAX SECTS EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON R LLALL 2014 US LA amp UNSUMMIT 18 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE PI 412 223 1090 FRIDAY AuGUST 29 Fl 412 223 1094 www stetsonexpo com OPTION 1 SUPERVISED BY STETSON CONVENTION SERVICES SEE NEXT PAGE e For your convenience Stetson s skilled personnel will unpack and install your company s display prior to the Exhibitor s arrival e After the show closing Stetson will supervise the dismantling and packing and assist with shipping arrangements e 30 of the total labor bill will be added for this service 45 00 minimum per installation and or dismantle will apply e Information on the following page must be completed if your display is to be received set and shipped out appropriately e Please include detailed instructions and or shipping instructions OPTION 2 SUPERVISED BY EXHIBITOR REPRESENTATIVE e Exhibitor Representative must check in to pick up workers at SCS Service Desk at the beginning and end of labor usage e Starting time can be guaranteed only when labor is requested at 8 00 am or at official set up time For all other start times check in at the SCS Service Desk one half 7 hour before requested time of labor e f Exhibitor fails to pick up workers at time o
14. Further the Exhibitor s indemnification of SCS includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by SCS to work in a manner that violates any of the above rules regulations and or ordinances Y 2 O 2 Y 2 cc LLI I Z E amp STETSON CONVENTION SERVICES 6 SUSTAINABLY PRODUCED EXPOSITIONS FREIGHT HANDLING TERMS amp CONDITIONS 1 SCS and its subcontractors shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means 2 Relative to inbound shipment s there may be a lapse of time between the delivery of shipment s to the booth by SCS or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there will be a lapse of time between the completion of packing and the actual pickup of freight from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that SCS and its subcontractors are not liable for the loss of disappearance of or damage to Exhibitor s freight afte
15. LA amp UNSUMMIT 16 ACCESSORIES HALOGEN LIGHTS SLATWALL GRIDWALL SHELF 37 L x 12 DISCOUNT DEADLINE FRIDAY AUGUST 29 W QTY DISCOUNT PRICE 50 00 250 00 250 00 70 00 HARDWALL AND ENVIRONMENTAL UNITS ONLY CARPET COLOR BLUE BLACK GRAY GREEN RED STANDARD PRICE 70 00 350 00 350 00 90 00 HEADER COLOR BLUE GRAY RED BLACK SCS can design a display for you Please call Stetson Exhibitor Services to speak to a Display Representative Plasma screen and podiums not included Additional furnishings availab le TOTAL OF ALL ITEMS ORDERED 9 SALES TAX 5 EMAIL FAX PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual LL LLJ O z CL v O STETSON 2014 US LA amp UNSUMMIT 17 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE P 412 223 1090 FRIDAY AUGUST 29 Fl 412 223 1094 www stetsonexpo com SHOWCARDS 3 16 SINGLE SIDED WITH USE OF EASEL OR SIGN HOLDER SEE ACCESSORY ORDER FORM Ry Please select an environmentally responsible material COROPLAST GREEN ULTRABOARD QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL 7 x 44 45 00 65 00 22 x 28 95 00 115 00 28 x 44
16. NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 401715 FREEMAN third party authorization DISCOUNT PRICE FREEMAN DEADLINE DATE 1000 Elmwood Park Blvd New Orleans LA 70123 AUGUST 28 2014 504 731 6137 Fax 469 621 5612 INCLUDE THE FREEMAN FreemanNewOrleansES freemanco com METHOD OF PAYMENT WITH YOUR ORDER SHOW NAME VARTECH 2014 SEPTEMBER 18 20 2014 COMPANY BOOTH CONTACT NAME PHONE E MAIL ADDRESS ELECTRICAL OUTLETS Double Price for 24 Hour Service LABOR Minimum 1 hour charge 110 VOLT ADDITIONAL INFORMATION FOR ADVANCE PAYMENT PRICE Your order with full payment along with a floor plan FREEMAN electrical QTY QTY Discount Standard Show 24 Hr Price Price TOTAL indicating main power location and distribution points if applicable must be received prior to 5 Amp 500 Watts 107 50 161 25 AUGUST 28 2014 10 Amp 1000 Watts 164 25 246 50 15 Amp 1500 Watts 192 50 288 75 MULTIPLE OUTLET LOCATIONS ISLAND 20 Amp 2000 Watts 22075 33125 A scaled floor plan is required for orders with multiple outlet locations and or island booths Detailed examples are provided on the following page If a power 208 VOLT SINGLE PHASE Labor Required for all 208V Connections location or main drop in an island booth is not provided prior to show move in a lo
17. _ Labor may apply to under carpet or complexboothsets OC an exemption certificate for the state in which the services are to be provided LABOR Operator labor if requested is subject to the prevailing FP Laserjet 4 Black amp White Printer 8pm seoo Flat Screen LOD Mentor swo seoo 17 Flat Screen LOD Monitor sso swo _______________ ___ __ hourly rate with a 4 hour minimum CANCELLATIONS Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge Cora LL Sp 509 Sound Sysemwih yspeaas 888000 vanced Order eco y PSAV TT days porto DHF Wireless Microphone specify lapel or noa 195 00 260 00 __ On ste Orderxsvedby PSAY T0 days or ess prioro malato kGwmeMer _ LI LL LIC ft 4 On Site Contact ERN Booth 1t Room Lo Installation Date Time a Show Start Date Time End Date EQUIPMENT TOTAL SET UP PICKUP LABOR CHARGE 23 of Equipment Total 75 00 minimum SUBTOTAL SALES TAX 11 of line Subtotal line TOTAL DUE Card Number American Express ___ _ _ tu es occ cus Ep Date 7 Cardholder s Name as appears on card Visa PSAV Hyatt Regency New Orleans 601 Loyola Ave New Or
18. and outbound shipping in formation and be sure you have a credit card on file Stetson will dismantle pack up and ship out your booth materials for you Y lt LL lt Lu 7 WHEN WILL MY CREDIT CARD BE CHARGED e Throughout the show process there is a possibility of 3 charges pre show show and post show Pre show charges will include all tangible items ordered tables chairs carpet etc Show charges include show site orders installation labor and freight han dling Post show charges will include dismantle labor and any charges incurred from the move out of the show STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS 2014 VARTECH US LA amp UNSUMMIT 11 2900 Stayton St Pittsburgh PA 15212 Pi 412 223 1090 FI 412 223 1094 www stetsonexpo com DISCOUNT DEADLINE FRIDAY AUGUST 29 SKIRTED TABLES DISCOUNT STANDARD COUNTER HEIGHT SKIRTED TABLES DISCOUNT STANDARD All tables are 24 wide skirted on 3 sides PRICE PRICE Alltables are 24 wide skirted on 3 sides PRICE PRICE 4 Lx 30 TABLE 103 00 123 00 4 Lx 40 H TABLE 120 00 140 00 6 Lx 30 H TABLE 115 00 135 00 6 Lx 40 TABLE 130 00 150 00 8 Lx 30 H TABLE 125 00 145 00 8 Lx 40 TABLE 140 00 150 00 Ath side skirt OR change pkg color 55 00 65 00 Ath side skirt OR change pkg color 65 00 75 00 Table top covered in compostable vinyl alternative Please select skirt color
19. certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors SCS requires 100 prepayment of advance orders any orders or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net 15 due and payable in Pittsburgh Pa upon receipt of invoice Effective 15 days after invoice date any unpaid balance will bear a Finance Charge at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an Annual Percentage Rate of 18 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by SCS shall either be applied to reduce the principal unpaid balance or be refunded to the payer These payment Terms amp Conditions shall be governed by and construed in accordance with the Laws of the State of Pennsylvania In the event of any dispute between Exhibitor and SCS relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to SCS for its services as an offset against the amount of any alleged loss or damage Any claim against SCS shall be considered a separate transaction and shall be resolved on its own merits SCS re
20. crane service is available only by advance request EXHIBIT COMPANY NAME LL O LL Z LL EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 Pi 412 223 1090 FI 412 223 1094 www stetsonexpo com BANNER HANGING INFORMATION Hanging structures are permitted in most areas of the facility You 2014 VARTECH US LA amp UNSUMMIT DISCOUNT DEADLINE FRIDAY AUGUST 29 must comply with all facility weight limitations and hanging structure requirements Stetson is the exclusive contractor for all ceiling hung materials All truss systems must also meet all facility rules and regulations Stetson is responsible for assembly of all hanging equipment truss and signs Display houses may supervise the assembly of the hanging structure Set up instructions must be provided for signs needing assembly Dismantling may be done by a display house after Stetson lowers structure Installation and dismantle times will be established by Stetson per availability of halls and access to area Electrical signs must be in working order and in accordance with the National Electric Code Electrical service requirements must be ordered in ad vance on the enclosed
21. electrical plumbing telephone cleaning and drayage no contractor other than the Official Service Contractors will be approved This regulation is necessary because of licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space Sas This portion to be filled out by exhibiting company This portion to be filled out by third party company STETSON CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 SHOW DATES PI 412 223 1090 SEPTEMBER 18 20 2014 F 412 223 1094 www stetsonexpo com FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR A non official contractor is a company other than the official contractors listed in the Exhibitor Service Manual that provides a service display and installation florist photography audio visual and other related services and needs access to your booth during the installation and dismantling Due to the necessity of coordination all activities during the move in and for security purposes exhibitors who choose to use these contractors must complete this form comply with all rules and regulations listed on previous page and supply Stetson Convention Services with all necessary informa tion by the discount price deadline date indicated above This form will onl
22. is further understood and agreed that SCS and its subcontractors do not provide for full liability should loss or damage occur In the event that SCS or its subcontractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 10 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by SCS its subcontractors or their employees 7 sure your freight is insured from the time it leaves your firm until it is returned after the show It is suggested that Exhibitors arrange all risk coverage This can usually be done by riders to existing policies Contact your insurance representative Be sure your liability insurance is in effect during transit and return of your freight during storage and at show site 8 SCS and its subcontractors shall not be liable to any extent whatsoever for indirect special incidental or consequential damages including but not limited to delay any actual potential or assumed loss of profits or rev
23. pay for stewards restoration of exhibit space to its initial condition etc The Exhibitor Appointed Contractor must furnish Show Management and SCS with the names of all onsite employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management The Exhibitor Appointed Contractor shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services The Exhibitor Appointed Contractor may not solicit business on the floor The Exhibitor Appointed Contractor must confine its operations to the client s exhibit area No service desks storage areas or other work facilities will be located anywhere in the building Show aisles and public space are not a part of the Exhibitor s booth space The Exhibitor Appointed Contractor shall provide if requested evidence to SCS that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems CONDITIONS FOR EAC The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor SCS The Exhibitor Appointed Contractor must coordinate all of its activities with SCS For services such as
24. power location Power Strip 15 amp rated 28 50 42 75 CANCELLATION A 50 refund will be applied to electrical services cancelled after installation Refunds will not be issued for materials and or labor charges related to the installation OVERHEAD POWER If you require your power from overhead additional materials and labor may be incurred Please contact Freeman will not be responsible for power failures or voltage FreemanES freemanco com fluctuations TOTAL COST Special Service or wiring into equipment will be charged at the Outlet s prevailing labor rate Equipment 11 f you have electrical requirements or have questions regarding electrical please call your Exhibitor Services Representative at 504 731 6137 Labor 5 2 Tax 5 GRAND TOTAL 401715 ELECTRICAL INSTRUCTIONS amp CONDITIONS HOW TO DETERMINE ELECTRICAL REQUIREMENTS For Equipment All electrical equipment is stamped or labeled with electrical ratings usually found on the back or bottom of the equipment Verify voltage and either amperage or wattage from the information provided Standard office and household items operate on 110 120 volt power Machinery and equipment typically require 208 or 480 volt power For Lighting Verify the wattage of the bulbs in the lights and multiply by the number of bulbs lights LOCATION OF POWER IN YOUR BOOTH In Line and Peninsula Booths Power will be installed in one location typic
25. stetsonexpo com OFFICIAL SERVICE CONTRACTORS amp EXHIBITOR APPOINTED CONTRACTORS OFFICIAL SERVICE CONTRACTORS Show Management acting on behalf of all Exhibitors and in the best interest of the exposition has appointed SCS to perform and provide necessary services and equipment SCS is appointed to e Assure the orderly and efficient installation and removal of the overall exposition e Ensure the distribution of labor to all Exhibitors according to need e Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself e See that the proper type and limits of insurance are in force e Avoid any conflict with local union and or exhibit hall regulations and requirements EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display providing the Exhibitor and the installation and dismantling contractor comply with the following requirements The Exhibitor must notify Show Management and SCS in writing of the intention to utilize an independent contractor no later than 30 days prior to the first move in day furnishing the name address and telephone number of the firm The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has proper certificate of insurance with a minimum of 1 000 000 liability coverage including property damage to show management and SCS at least 10 days before the show opening
26. subcontractors shall be pursued independently by the Exhibitor as completely separate 15 Customer and or the consignor warrants that all shipments shall comply with all applicable hazardous materials rules and regulations for the applicable mode of transport and all other health safety and security regulations All shipments shall be properly packaged marked and labeled and clearly identified No dangerous goods shall be tendered to Freight Forwarder for transportation handling or storage without prior written agreement of Freight Forwarder Customer and or consignor shall indemnify and hold harmless Freight Forwarder and all service providers from any liability loss damage fine or suit arising from breach of the warranties set forth herein Y Z e E gt LLJ 2 LLJ The placing of an order for the services of tradesmen and women and the use of equipment by an Exhibitor or any agent of the Exhibitor shall be construed as an offer subject to acceptance and approval of SCS in its sole discretion Upon SCS written acceptance and approval the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections through 14 above Likewise once SCS has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to SCS or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections through 14
27. to the Terms amp Conditions as outlined in the Exhibitor Service Manual e STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 Pl 412 223 1090 Fl 412 223 1094 www stetsonexpo com SCS 1 Table Top Display 2 Fabric Panels with End Caps 6 Wx5 H Velcro acceptable SCS 2 8 Fabric Back Wall 3 Fabric Panels with End Caps 8 W x7 8 H Velcro acceptable SCS 3 10 Fabric Back Wall 4 Fabric Panels with End Caps 10 W x7 8 H Velcro acceptable SCS 4 10 Hard Wall 1 White Header Sign 1 10 x 10 Enviro Carpet SCS 5 20 Hard Wall 1 5 and 2 10 Headers 1 10 x 20 Enviro Carpet SCS 6 Deluxe Hard Wall 1 2M and 1 10 Headers 1 10 x 20 Enviro Carpet 1 1 2M Counter 1 30 H Pedestal Table 2 Chairs SCSEV100 1 Full Size Banner Graphics 1 Header 1 10 x 10 Enviro Carpet 1 Bamboo Counter 2 Halogen Lights SCSEV200 1 Full Size Banner Graphics 1 Header 1 10 x 20 Enviro Carpet 2 Bamboo Counters 4 Halogen Lights EXHIBIT COMPANY NAME EXHIBITOR ADDRESS City STATE ZIP PHONE EXHIBITOR SIGNATURE DISCOUNT PRICE 400 00 750 00 1000 00 1300 00 1800 00 2500 00 7500 00 9500 00 EXT STANDARD PRICE 550 00 950 00 1200 00 1500 00 2200 00 3200 00 9000 00 11 500 00 2014 VARTECH US
28. 105 00 125 00 BANNERS 13 OZ VINYL GLOSS SINGLE SIDED WITH GROMMETS EVERY 6 INCHES Please select an environmentally responsible material PVC and resin free QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL BANNER 20 00 psf 25 00 psf BANNER SPECS X 5 psf 5 ADDITIONAL GRAPHICS PLEASE CONTACT STETSON FOR IMPRINT AREA SPECS FOR EACH PRODUCT QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL METERBOARDS W FEET 3 w x 8 275 00 350 00 FOR THE BACK OF YOUR BOOTH RoLL UP BANNER W STAND 2 75 w x 6 5 H 350 00 400 00 FOR USE WITHIN YOUR BOOTH amp TRAVEL FRIENDLY DOES NOT INCLUDE CASE FLOOR STICKER LOW ADHESIVE STICKER 20 00 psf 25 00 psf FOR THE ENTRANCE OF YOUR BOOTH STICKER SPECS X 5 psf PLEASE CONTACT US FOR ADDITIONAL CREATIVE OPTIONS TO ENHANCE YOUR BOOTH SPACE ADDITIONAL SERVICES QTY DESCRIPTION PRICE TOTAL IMPORTANT NOTE Please email print ready artwork to GRAPHIC DESIGN 550 00 exhibitorservices stetsonexpo com per hour Any in house work needed to prepare non digital art for production or to LOGO SCAN 50 00 correct digital files to a production ready state is billed at the Graphic Design per logo Hourly Rate to the right with a half hour minimum TOTAL OF ALL ITEMS ORDERED 9 SALES TAX EXHIBIT COMPANY NAME gt ac O LL ac LLJ O ac O 9 lt 2 Y EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT
29. ABLE INCLUDED IN THE BOOTH PACKAGE FOR ANOTHER TABLE e We define your booth package furnishings with show management If an exhibitor wishes to have something other than what is included they must order and pay for it in full This includes a different table skirting color as well SHOULD I TELL YOU IF DON T WANT THE BOOTH PACKAGE FURNISHINGS IN MY BOOTH e Once at show site you can place the unwanted furnishings into the aisle and someone will come by to pick them up for you ARE RENTAL PRICES PER DAY e Rental prices are applicable for the duration of the show The only price that is per day is cleaning see cleaning order form WHAT HAPPENS IF FORGET TO CHOOSE A SKIRT COLOR FOR MY TABLE e SCS will first contact exhibitors for their preference If we don t hear back from you the show color will be chosen WHAT CHAIRS WILL FIT UNDER THE 40 HIGH TABLES e The upholstered stools fit under the counter height 40 high tables WILL 9 x 10 CARPET FIT IN MY 10 x 10 BOOTH e Yes It is typical in the trade show industry to leave a small gap in the back of a booth for any electrical cords telephone cords etc This gap will be covered by the 8 high drape in the back of your booth CAN I ORDER 2 9 x 20 CARPETS FOR MY 20 x 20 ISLAND BOOTH e Although the gap in a 10 x 10 booth is no problem a gap in an island booth is a gap that can be seen Aisle carpet will line the perimeter of your booth The 9 carpets are mea
30. ALL ITEMS ORDERED EvENT Dock AccEss PLEASE INSERT THE TiME WHEN YOU PLAN ON ACCESSING THE DOCK DOCK AVAILABILITY ON THE MOVE IN 09 17 14 6 00PM 9 __ 09 18 14 8 00AM 11 00AM DOCK AVAILABILITY ON THE MOVE OUT 09 20 14 12 00PM 4 00PM EXHIBIT COMPANY NAME oO O LL 2 gt 9 O O lt O oO t UO EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX ces EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON e SCS CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT 27 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE P 412 223 1090 FRIDAY AuGUST 29 Fl 412 223 1094 www stetsonexpo com SHIPPING INFORMATION AND LABELS Stetson is committed to providing you with the best possible service and equipment Please fill out below to have labels and a Bill of Lading pre filled out for you An on site representative must sign off on the Bill of Lading during move out OUTBOUND SHIPPING INFORMATION SHIP TO BILL METHOD OF SHIPPING COMMON CARRIER VAN LINE AIR FREIGHT SHOW CARRIER ADCOM WORLDWIDE CARRIER NAME CARRIER PHONE NEXT DAY 2ND DAY DEFERRED PREPAID COLLECT
31. Available Per Request Dismantle labor will be charged at 50 of the total install time rounded to the next half hour e Show site price applies to all labor orders placed at show site Start time guaranteed only at start of working day Review the list of work below to determine if electrical labor is required in your booth None of the following services may be performed by other Unions or amp D houses as it falls under electrical jurisdiction Time and material charges will apply Please visit the Freeman service desk to confirm that you are ready for service Note For more information and an example of a completed floorplan please see the following page FLOOR WORK BOOTH WORK Floor work is the distribution of electrical under carpet and Booth work is any of the following Please check all that apply flooring 0 Distribution of electrical overhead more than one drop PROCEED WITHOUT EXHIBITOR PRESENT location in your booth Distribution of electrical through booth structure Mounting of plasmas LCD monitors and lights 0 Connection or hard wiring of all exhibitor equipment Lighting used as spot or flood lights lAssembly and installation of all lighting from truss or Complete Before Date Time Work is completed prior to your arrival Freeman must receive detailed blue prints floor plans for power distribution under carpet beams including assembly and hanging of truss Wiring o
32. BANNER HANG ESTIMATE 5 ADJUSTMENTS CANCELLATIONS No adjustments or credits to invoices will be given after the close of event for items or FREIGHT HANDLING EST services ordered but not received BANK TRANSFER Call to set up ORDER CONFIRMATION Email will be sent GRAND TOTAL DUES EST TOTALDUE IMETHOD OF PAYMENT We will use this authorization to charge your credit card account for your advance order and any additional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose to pay by credit card check or wire transfer however we require a credit card on file L MasterCard Visa LJ American Express L Discover account number LL Ld LF ate L Personal Credit Card LI Company Credit Card Check credit card will be run if check not received by discount deadline CARDHOLDER NAME PRINT CARDHOLDER BILLING ADDRESS CITY STATE ZIP EMAIL ADDRESS FOR INVOICE NOTIFICATION gt CARDHOLDER SIGNATURE 0 Please check here if you are tax exempt and please include a copy of your exemption certificate SCS Federal Tax ID Number 25 1779096 7 gt x N I D lt gt LLJ 5 STETSON CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT 8 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 SHOW DATES PI 412 223 1090 SEPTEMBER 18 20 2014 F 412 223 1094 www
33. Bill of Lading with weight type of material and piece count e Certified weight ticket must accompany shipment hand written tickets are NOT accepted as certified e Callif you need to ship oversized material that will require special equipment or handling e Label your freight correctly labels are included in the manual for your convenience include your exhibit company name booth number and the name of the event e Freight will be accepted during exhibitor move in times additional charges or possible shipment refusals could occur if material is received outside of these times SMALL PACKAGES AND CARTONS TO ADVANCE WAREHOUSE OR SHOW SITE e Charges apply per piece total weight of shipment must be 50 Ibs or less e Cartons and packages received without documentation will be delivered without guarantee of piece count or condition special handling fees will apply e Services provided same as advance and direct shipments POV SHIPMENTS TO SHOW SITE 0 300 LBS ONE 10 X 10 BOOTH ONLY e Rate is available only at Show Site one time fee overtime will not apply N LLJ Z LLJ Q gt 9 D Z z lt I I I Y LLJ LL e Applies only to POVs personally owned vehicles with material weighing less than 200 Ibs e Thisrate applies to unloading in 1 2 hour or less e POVs will be taken in order of first come first serve e Stetson is not responsible for piece count STETSON R LLALL 2014 VA
34. D Stetson will not be responsible for product or literature that is not properly packed and labeled by exhibit personnel Additional charges may be incurred when set up plans or photos are not included and a reset is necessary OUTBOUND SHIPPING INFORMATION SHIP BILL TO cc METHOD OF SHIPPING COMMON CARRIER VAN LINE AIR FREIGHT SHOW CARRIER ADCOM CARRIER NAME NExT DAY 2ND DAY DEFERRED GROUND PREPAID COLLECT C2 EXHIBIT COMPANY NAME T EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON ee 2014 US LA amp UNSUMMIT 20 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St D D Pittsburgh 15212 COUNT DEADEINE PI 412 223 1090 FRIDAY AUGUST 29 F 412 223 1094 www stetsonexpo com IMPORTANT INFORMATION AND RATES A forklift may be required during assembly of displays and uncrating positioning and re skidding of equipment and or machinery FORKLIFT LABOR RATES PER CREW FORKLIFT WITH OPERATOR DISCOUNT PRICE STANDARD PRICE STRAIGHT TIME Weekdays 8 00 am to 4 30 pm 170 00 190 00 OVERTIME Saturdays and weekdays 4 31 pm to 7 59 am 255 00 265 00 DOUBLE TIME All day Sunday and holidays 340 00 360 00 PLACE ORDER HERE Please estim
35. ION DISCOUNT PRICE STANDARD PRICE TOTAL BOSTON FERN TABLE SIZE 65 00 85 00 GREEN PLANT 1 2 TALL 67 00 87 00 GREEN PLANT 2 3 TALL 85 00 95 00 GREEN PLANT 3 5 TALL 105 00 115 00 GREEN PLANT 5 7 TALL 120 00 135 00 All plants include container Exhibitor is responsible for full value of plant if not returned or if returned in a damaged state BLOOMING PLANTS AND FRESH FLORAL ARRANGEMENTS QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL SEASONAL BLOOMING PLANT 60 00 77 00 TABLE FLOWER ARRANGEMENT FLAT BACKED 85 00 100 00 TABLE FLOWER ARRANGEMENT FULL ROUND 90 00 110 00 LARGE FLOOR ARRANGEMENT 140 00 160 00 Please list your preferred flower colors f not specified Stetson will choose the best available arrangement Please call Stetson Exhibitor Services at 412 223 1090 if you have requirements other than those listed e No refunds will be granted to any items cancelled after Discount Deadline as mot orders have been placed and processed e Signature denotes acceptance of Terms amp Conditions e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate TOTAL OF ALL ITEMS ORDERED 9 SALES TAX EXHIBIT COMPANY NAME LL LLJ O lt LL EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject
36. If no color is indicated show color will be selected by SCS BLACK BLUE BURGUNDY GREEN GOLD RED SILVER TEAL WHITE UNSKIRTED TABLES DISCOUNT STANDARD COUNTER HEIGHT UNSKIRTED DISCOUNT STANDARD Alltables are 24 wide PRICE PRICE All tables are 24 wide PRICE PRICE 4 Lx 30 TABLE 75 00 95 00 4 L x 40 H TABLE 85 00 105 00 6 Lx 30 H TABLE 85 00 105 00 6 L x 40 H TABLE 97 00 117 00 8 Lx 30 H TABLE 98 00 118 00 8 L x 40 H TABLE 107 00 127 00 PEDESTAL TABLES DISCOUNT STANDARD SPECIALTY DRAPE DISCOUNT STANDARD Formica Topped Cocktail Tables PRICE PRICE Select color below PRICE PRICE 30 ROUND 30 H 103 00 123 00 3 SPECIALTY SIDE DRAPE PER LN FT 23 00 30 00 30 ROUND 40 H 120 00 140 00 8 SPECIALTY BACK DRAPE PER LN FT 27 00 37 00 DISCOUNT STANDARD Indicate drape preference CHAIRS AND SEATING PRICE PRICE If no color is indicated show color will be selected by SCS BLACK BLUE BURGUNDY GOLD RED SILVER TEAL WHITE FOLDING CHAIR 57 00 77 00 LL UPHOLSTERED ARM CHAIR GRAY 75 00 95 00 DUNT STANDARD cc TABLE RISERS WOOD LLJ UPHOLSTERED STOOL CT HEIGHT 86 00 96 00 PRICE PRICE C SWIVEL DESK CHAIR ARMLESS 92 00 102 00 4 TABLE TOP RISER 50 00 60 00 SWIVEL DESK CHAIR WITH ARMS 103 00 123 00 6 TABLE TOP RISER 65 00 75 00 Q 8 TABLE TOP RISER 75 00 85 00 LLI DRAPE FOR RISERS select color above 30 00 35 00 On Items cancelled afte
37. MPANY CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS Official Ground amp Air Carrier At ADCOM we set ourselves apart by working smarter moving faster responding to your needs beyond expectations Find out why so many exhibitors put their trust in us not just for one show but for all their shipping needs By developing a complete understanding of your business and corporate culture your own customer needs and your systems and information requirements ADCOM Worldwide becomes an extension of your business and your capabilities 24 7 customer service without fail e Economy to white glove service to meet any We Deliver for You budget e Customized quotes no hidden fees e Onsite support Contact ADCOM Worldwide DCA Phone 1 703 684 1900 800 486 7447 Email exhibitors adcomworldwide com ADCOM Worldwide takes pride URL www adcomworldwide com in having offered the finest specialized services available in the transportation industry for over twenty five years Our driving philosophy remains as it was in the beginning to meet our customers needs and surpass their expectations Without Fail WIDE of Washington DC A RADIANT LOGISTICS COMPANY Cargo 5554 w SmartWay Alliance Transport Partner Led F ARER TO og Pew
38. OLICY A 50 refund will be applied to electrical outlets cancelled after installation Refunds will not be issued for materials and or labor charges related to the installation EXAMPLE OF PLAN AND INFORMATION REQUIRED TO COMPLETE FLOORWORK Please indicate the following on the floor plan 1 Location and load of main power drop Booth 462 please provide specific dimensions and wattages amperages 6 ft 500 watts 2 Location and load of all outlets please eft R Main Power Drop provide specific dimensions and m amper n wattage amperage and voltage Booth 352 Booth 654 10 ft 3 Booth orientation please provide surrounding aisle and or booth numbers 500 watts 1000 watts 6 ft P 10 ft 6 ft Booth 446 401715 Page 2 of 2 FREEMAN electrical labor FREEMAN ELECTRICAL SERVICES USAGE GUIDE The following wattages are approximate and are provided to help you estimate your power usage To assist in estimating we recommend that you refer to the name plate or stamp usually located on the back or bottom of any electrical apparatus and order the corresponding outlet for each piece of equipment to avoid tripping power outages during the event The formula for wattage is voltage x amperage 120 volt x 1 amp 120 watts 5 100 watt light bulbs 5x100 500 watts Please feel free to contact us at FreemanNewOrleansES freemanco com with any additional questions Blend
39. PER CWT ESTIMATED TOTAL ROUNDED UP TO NEAREST 100 Example 2 Crates 500 lbs 100 5 125 00 625 00 100 5 5 100 5 5 SUBTOTAL ADDITIONAL SURCHARGES 5 9 OF SUBTOTAL TOTAL DUE EXHIBIT COMPANY NAME EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON R LLALL 2014 US LA amp UNSUMMIT 26 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 EXHIBITOR MOVE IN DOCK ACCESS P 412 223 1090 WEDNESDAY SEPTEMBER 17 F 412 223 1094 THURSDAY SEPTEMBER 18 www stetsonexpo com CARTLOAD amp SPOTTING SERVICES CARTLOAD SERVICE Stetson will unload your personal vehicle car or van place your equipment on a flat bed cart and deliver to your booth This fee is limited to one cart full and one trip Total weight for cartload service may not exceed 300 Ibs Material over the 300 165 maximum will be charged standard terial handling fees CWT Rate Additional fees apply if more than one trip and one cartful is required to unload your vehicle To qualify for this service You must arrive in personal operated vehicle company trucks vans or bob tails This service will help expedite the move in and move out process as well as reduce your hassles of transporting your vehicles Your exhi
40. RTECH US LA amp UNSUMMIT 23 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 SHOW DATES PI 412 223 1090 SEPTEMBER 18 20 2014 F 412 223 1094 www stetsonexpo com EXPLANATION OF FREIGHT HANDLING TERMS CRATED OR SKIDDED Material that is skidded or shipped in a container crate skid display case box that can be unloaded at the dock with no additional handling required UNCRATED Materials shipped loose or pad wrapped or unskidded materials with no proper lifting bars or hooks SPECIAL HANDLING Shipments received in such a manner that it requires additional time labor or equipment to unload sort or deliver Please see below for specific definitions e DOCUMENTATION Shipments that arrive without a Bill of Lading and or a certified weight ticket Hand written weight tick ets are not acceptable BOL must contain shipper carrier origin piece count and type as well as weights Van lines UPS FedEx DHL typically do not include documentation e REWEIGH All shipments are typically reweighed at show site Bill of Lading weights will be compared to on site weight tickets to ensure accuracy e STACKED SHIPMENTS Shipments loaded in a way that multiple items are stacked in the vehicle or loose items placed on top which requires items be removed to ground level first e GROUND UN LOADING Vehicles that are not at dock level prevent the use of a loading dock U Haul s flat beds and company
41. T PRICE STANDARD PRICE TOTAL COLOR 9 x 10 BOOTH CARPET 160 00 205 00 BLUE 9 x 20 BOOTH CARPET 287 00 317 00 BLACK GRAY 9 x 30 BOOTH CARPET 390 00 420 00 GREEN RED 9 x 40 BOOTH CARPET 506 00 530 00 SPECIAL CUT CARPETING COMPLETE EXHIBIT AREA CARPET 100 square feet minimum per square foot SPECIAL CUT amp LAY INCLUDES SEAMING amp SPECIAL CUTTING TOTAL Select ALL ISLAND BOOTHS WILL NEED TO ORDER TO AVOID GAPS DISCOUNT PRICE STANDARD PRICE Color 3 20 psf 4 20 psf Ab BOOTH SIZE X Ove PLUSH CARPET 100 square feet minimum per square foot 28 oz BLUE PLUSH CARPET ORDERS MUST BE RECEIVED 30 DAYS PRIOR TO TOTAL EBONY MOVE IN TO GUARANTEE AVAILABILITY NO REFUNDS DISCOUNT PRICE STANDARD PRICE Mist GRAY 3 20 psf 4 20 psf F G _ BOOTH SIZE ibd CHERRY RED PADDING AND VISQUEEN PROTECTION DISCOUNT PRICE STANDARD PRICE TOTAL 100 square feet minimum Felt used for padding is 10096 recyclable CARPET PADDING PER 50 FT 1 25 psf 1 40 psf BOOTH SIZE X gt gt VISQUEEN PROTECTION PER SQ FT i 50 70 psf 50 90 psf BOOTH SIZE X If no carpet color is selected show color will be selected by SCS Items cancelled after Discount Price Deadline will receive 50 refund refunds will be granted to any items cancelled at Show Site Signature denotes acceptance of Terms amp Conditions Payment authorization is required with all orders Payment received aft
42. above STETSON CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 SHOW DATES P 412 223 1090 SEPTEMBER 18 20 2014 412 223 1094 www stetsonexpo com EXHIBIT COMPANY NAME EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX gt ORDERED BY PRINT NAME DATE Signature denotes acceptance of all Terms amp Conditions included in Exhibitor Service Manual PAYMENT POLICIES SUMMARY OF ORDER e ORDERS These may be placed by fax e mail or online an FURNITURE individualized username and password will be emailed ACCESSORIES 5 Email orders to SCS at exhibitorservices stetsonexpo com PAYMENT FOR SERVICES SCS requires payment in full at the CARPET 5 time services ordered A credit card is required at time C of initial order for freight handling and labor orders A 25 ae 5 administrative fee will be added to overpayments by check FLORAL or switching credit cards on file DISCOUNT PRICES To qualify orders must be received with DisPLAY SiGNAGE AV payment on or before Discount Deadline date Orders cancelled after this date will receive a 5096 refund PRE SHOW TOTAL 5 e REFUNDS None will be processed until show has closed LABOR ESTIMATE THIRD PARTY BiLLING Each exhibiting firm is responsible for all charges incurred on its behalf See Third Party Billing FORK LIFT ESTIMATE gt Request form
43. ally on the floor somewhere along the back of the booth as indicated in the following diagrams We cannot guarantee that the outlet will be specifically located in the middle X X X X IN LINE BOOTHS PENINSULA BACK TO BACK PENINSULA If power is required in locations other than indicated above secondary distribution will be required and billed on a time and mate rial basis Please complete and submit an Electrical Labor Order Form with your power order along with a floor plan as described below Island Booths Multiple Outlets Floor plans are always required for Island Booths and orders for multiple outlet locations Floor plans must indicate the location of the main power drop and any secondary distribution if applicable See examples below A grid is available at freemanco com to print as a base layout Aisle 400 Backwall Aisle or booth Main Drop 4 Feet 7 Feet numbers are very Booth lt 10Feet gt O 2000 watt important to help Main Drop Location determine booth c 500 watt orientation 3 Feet 1000 Watt Front Corner 10 X 20 Booth with multiple outlets Labor Required Island Booth with one outlet Please indicate power by amperage or wattage as shown rather than X If power location in an island booth is not provided prior to show move in a location will be determined by Freeman in order to maintain delivery schedules Relocation of the service will be charged on a time
44. and material basis OTHER 1 Labor is required for any and all electrical work over and above the installation of the main power drop Please see the Electrical Labor form for complete details 2 All material and equipment provided by Freeman is for rental purposes only and remains the property of Freeman All equipment will be removed at the close of the show 3 All equipment regardless of power source must comply with Federal State and local codes Freeman reserves the right to inspect all electrical devices and connections to ensure compliance with all codes Freeman is required to refuse connec tions where the exhibitor wiring is not in accordance with local electrical code 4 Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors unless electrical services have been ordered 5 Exhibitors cords must be a minimum of 14 gauge 3 wire with ground and must be flat when used for floorwork All multi outlet devices eg power strips must have circuit protection All exposed non current carrying metal parts of fixed equip ment which are liable to be energized shall be grounded 6 Exhibitors equipment will be modified to conform to Freeman receptacles Labor to install or change a cord cap will be billed on a time and material basis 7 Exhibitors with hardwall displays must arrange for power to be installed inside the booth or provide access 8 The first nin
45. ate the number of crews and hours per crew needed for installation and dismantling Invoices will be calculated according to actual hours worked SCHEDULE SCHEDULE SCHEDULE TOTAL OF HOURS PER LABOR TOTAL DATE S START TIME END TIME CREWS CREW RATE 5 5 5 Please Indicate Service 1 TOTAL LABOR ORDERED 5 Unerating Dismantling 2 3096 40 00 MINIMUM SCS SUPERVISION ____ Leveling Positioning m 3 TOTAL ESTIMATED FORKLIFT Re crating Re skidding Une skidding LABOR TERMS amp CONDITIONS e Allcancellations must be submitted in writing to SCS at least one 1 business day prior to first day of event move in Failure to do so will incur a one 1 hour per worker fee e Starttime can be guaranteed only when labor is requested at 8 00 am or at official set up time For all other start times check in at the Stetson Service Desk one half 75 hour before time requested Every attempt will be made to provide this service at the specific time requested e The minimum charge for labor is one 1 hour per crew Labor thereafter is charged in one half 7 hour increments e Allforklift orders contracted at show site will carry an additional 1096 surcharge e Forklift orders placed after discount price deadline date will be filled as work force is available If Exhibitor fails to pick up work ers at time ordered a one 1 hour per worker no show charge will be assessed e The maximum capacity is 5 000 pounds Larger forklift and
46. ay September 16 Wednesday September 17 Thursday September 18 Friday September 19 Saturday September 20 Saturday September 20 Saturday September 20 Booth Furnishings 6 x 30 Skirted Table White 2 Folding Chairs Wastebasket Booth ID Sign 2014 VARTECH US LA amp UNSUMMIT SHOW DATES SEPTEMBER 18 20 2014 By 5 00pm EST Payment authorization must accom pany order to receive discount pricing all orders submitted after this date will be charged at the standard rate M F 9 00am 4 00pm Items arriving on or after this date will be surcharged in addition to the pen alty fee for being late to the ware house and may be subject to refusal 6 00pm 9 00pm 8 00am 12 00pm Must be set by 12 00pm Vartech activities start at 12 00pm 12 00noon 4 30pm TBD 12 00pm 12 00pm 4 00pm 3 30pm FedEx UPS and DHL do not pick up on Saturdays and Sundays Each booth are will be equipped with one standard 5 amp electrical drop to the back of your booth area Please contact service provider in back of kit with any special additional requirements The Exhibit Hall is carpeted however for those exhibitors who are interested in carpet rental see page 13 Carpet is a great way to improve the comfort of your space and enhance your branding 3 SHOW DATES amp TIMES ur STETSON CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT 4 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stay
47. bitor name will be placed on a Cartload Service List that Stetson s dock master will have on site during move in to give you accessibility to the dock area On the move out once your items are packed in your booth please see the exhibitor service desk to receive your Dock Pass You are not permitted to access the dock area if your items are not packed for pickup SPOTTING SERVICE If you require to use your own labor and equipment to unload you will be charged a spotting fee which is equivalent to the cartload service To qualify for this service You must use your own equipment and labor to transport your items You must check in with Stetson s dock master upon arrival so that labor is assigned to your team All services must arrive within Exhibitor Move in times to avoid 25 surcharge or service refusal Roundtrip rates include unloading of freight delivery to your booth reloading into your car POV at the end of the show This service does not include storage of your empty containers Standard material handling fees apply for empty container storage CARTLOAD RATE MAXIMUM WEIGHT FOR CARTLOAD IS 300 LBS ONE ROUNDTRIP CARTLOAD Ud EU 5175 00 EACH ADDITIONAL CARTLOAD ON THE MOVE IN 50 00 SPOTTING FEE ONE ROUNDTRIP SPOTTING FEE Rb vn ke 150 00 EACH ADDITIONAL SPOTTING RUN itor ai RENE aH 50 00 TOTAL OF
48. cation will be determined QTY QTY Discount Standard by Freeman in order to maintain delivery schedules Show 24 TOTAL Relocation of the service will be charged on a time and material basis 10 Amp 1226 50 339 75 ______ ISLAND BOOTHS 15 Amp 283 00 424 50 For island booths with no labor ordered there is 1 2 hour minimum installation charge and a 1 2 hour 20 Amp P 399975 509 75 minimum dismantle charge Over 20 Please call for quote 504 731 6137 INLINE AND PENINSULA BOOTHS Power will be placed in the back of the booth unless 208 VOLT 3 PHASE Labor Required for all 208V Connections otherwise specified 24 HOUR SERVICES QTY QTY Discount Standard If an uninterrupted power supply is required for the Show 24 Hr Price Price TOTAL full duration of the show please order 24 hour power Electricity is turned on 30 minutes prior to show opening and turned off 30 minutes after show closes on 10 Amp S09 75 ____ show days Power will be turned off immediately after Over TO Please call for quote 504 731 6137 final show closing If you require power outside actual show hours special arrangements should be made in advance Additional charges may apply EQUIPMENT Power not included SEPARATE OUTLETS Separate outlets should be ordered for each piece of Extension Cords 25 28 05 4275 equipment and or each
49. containers are removed stored and returned to booth empty labels are provided e Reloading of freight for return to your specified destination e Please include a Bill of Lading with weight type of merchandise and piece count e Certified weight ticket must accompany shipment hand written tickets NOT accepted as certified e Callif you need to ship oversized material that will require special equipment or handling e If your items will be arriving after the deadline please notify Stetson of the shipment s tracking numbers and piece count to ensure these items will be delivered in time to be loaded e Label your freight correctly labels are included in the manual for your convenience include your exhibit company name booth number and the name of the event e ADVANTAGES TO SHIPPING IN ADVANCE e Advance freight is in your booth when you arrive for set up e Warehouse accepts freight Monday through Friday no appointment necessary e Freight will be received at the warehouse 3 to 30 days prior to move in if freight is received after the warehouse dead line date or before opening dates additional charges will incur DIRECT SHIPMENTS TO SHOW SITE e Shipments received at event site facility unloaded from the carrier or exhibitor vehicle and delivered to exhibitor booth e Empty containers removed stored and returned to booth empty labels provided e Reloading freight for return to your specified destination e Please include a
50. e Option 2 Supervised by Exhibitor EXHIBIT COMPANY NAME EXHIBITOR ADDRESS CiTY STATE ZIP PHONE EXHIBITOR SIGNATURE STRAIGHT OVERTIME DOUBLE TIME TIME SIGN HANGING ONLY 365 00 505 00 730 00 TRUSS EQUIPMENT HANG 435 00 640 00 868 00 ASSEMBLY LABOR 85 00 127 50 170 00 TOTAL OF HOURS LABOR RATE TOTAL X X 1 TOTAL LABOR ORDERED 2 3096 STETSON SUPERVISION FEE 3 TOTAL ESTIMATED BANNER HANGING EMAIL EXT FAX PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual 21 gt ac O LL ac LL O ac O 9 9 lt I ac LLJ 2 lt c STETSON R LLALL 2014 VARTECH US LA amp UNSUMMIT 22 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 SHOW DATES PI 412 223 1090 SEPTEMBER 18 20 2014 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING amp DRAYAGE SERVICES Stetson Convention Services is the exclusive provider of freight handling services This should not be confused with the cost to trans port your materials to and from the event Below are the options and explanations to ship your material whether in advance or di rectly to show site ADVANCE SHIPMENTS TO WAREHOUSE e Shipments are received at warehouse unloaded and stored up to 30 days prior to show move in date e Shipments are delivered to show site unloaded and delivered to your booth first freight on floor e Empty
51. ed for excessive hours ordered and not used An additional 15 00 roll of carpet tape will be added to your carpet installation labor order depending on how many were used EXHIBIT COMPANY NAME LL LLJ O lt EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON e SCS CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT 19 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE PI 412 223 1090 FRIDAY AUGUST 29 412 223 1094 www stetsonexpo com OPTION 1 STETSON CONVENTION SERVICES SUPERVISED LABOR INSTRUCTIONS Stetson is committed to providing you with the best possible service and equipment If you have ordered supervised labor please complete the following information Providing accurate information will keep labor cost to a minimum INBOUND SHIPPING INFORMATION CARRIER FREIGHT WILL BE SHIPPED TO Warehouse Show Site EMERGENCY CONTACT NAME CELL PHONE SET UP INFORMATION SET UP PLANS PHOTO Attached Sent with Exhibit In Crate CARPET Sent with Exhibit Shipped Separately Ordered from Stetson ELECTRICAL PLACEMENT Attached Sent with Exhibit Placed under Carpet COMMENTS GRAPHICS Sent with Exhibit Shipped Separately COMMENTS SPECIAL TOOLS OR HARDWARE REQUIRE
52. enues loss of use of equipment or products or any collateral costs that may result from any loss injury or damage to Exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit the Exhibitor s materials 9 Claims for loss or damage must be submitted to SCS immediately at show site and in any case not later than thirty 30 business days after the conclusion of the event Any and all claims reported after thirty 30 days will be rejected No suit or action shall be brought against SCS or its subcontractors more than one year after the cause of action accrues 10 The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its freight that SCS and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employee of SCS or its subcontractors shall sign a delivery receipt bill of lading or other document the parties agree that SCS or its subcontractor will do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof 11 SCS and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS FedEx DHL or van lines Such shipments will be delivered to booth without guarantee of piece count or condition 12 Empty container labels will be available at the SCS Exhibitor Service Desk Affixing the labels i
53. er 475 1000 Can Opener 500 Card Reader credit Lead Retrieval 100 Cash Register 100 200 Coffee Pot Household Size 600 1200 Coffee Pot Large Brewer 1500 2000 Computer Monitor independent 120 200 Computer Desktop monitor amp CPU 200 900 Computer Laptop 100 300 Computer Printer Dot Matrix 100 500 Computer Printer Laser 400 1000 Crock Pot 200 1000 DVD Player 50 100 Electric Frying Pan 1200 2000 Fax Machine 1000 Flat Screen TV 32 to 50 1000 Food Processor 500 2000 Glue Gun 300 Griddle 1500 2000 Hair Dryer 1000 2000 Heat Lamps per lamp 250 Heater portable 1500 2000 Hot Plate Single 1000 Hot Plate Double 1500 2000 Hot Water Heater 30amp 208 volt Single Phase Imprinter for T Shirts 2000 lron 700 1100 Juicer Single 500 Juicer Double 1000 Laminator 2000 Lights with Freeman Rental Booths 200 each Meat Slicer 500 1000 Microwave Oven 500 2000 Mixer 500 1000 Photocopier dependent upon size may require 208 volt Pizza Oven small 120 volt Special Connection Popcorn Maker 2000 Projector dependent upon size 1000 Refrigerator Small 400 Refrigerator Full Size 750 Sewing Machine 1000 Steamer 2000 Stereo amplifier 100 500 Television 100 500 Toaster 1000 Toaser Oven 1500 Vacuum Cleaner 1500 VCR 100 Water Cooler Cold Water 1000 Water Cooler Hot Cold Water 2000 FREEMAN electrical services usage guide S S O N WORLDWIDE of Washington DC A RADIANT LOGISTICS CO
54. er discount deadline will be charged at the standard rate TOTAL OF ALL ITEMS ORDERED 9 SALES TAX S EXHIBIT COMPANY NAME LL LLJ O ac O LLJ A lt EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX SECTS EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT 14 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE PI 412 223 1090 FRIDAY AuGUST 29 Fl 412 223 1094 www stetsonexpo com Vacuuming of rugs washing and or mopping of floor tile sweeping of booths and emptying of wastebaskets are not included in your space rental for this convention Cleaning services include booth vacuuming and trash removal One time only vacuuming services are performed prior to the show opening Please indicate whether you wish the service once before opening day or daily throughout the show To ensure your booth is show ready please order the following cleaning services listed below Reminder Carpets rented and or installed by Stetson Convention Services include removal of Visqueen prior to show opening Display Labor charges will apply for removal of Visqueen on carpets not installed by or rented from SCS VACUUMING Please Check DISCOUNT PRICE STANDARD PRICE Vacuuming Carpet OPENING DAY ONLY min 100 sq
55. ety feet of cabling provided to deliver power to your booth is included in the cost of the outlet If additional cable is necessary to power your booth it will be charged on a time and material basis 9 Power sharing is not permitted between exhibitors 10 Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published 11 Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event 12 Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman it officers directors employees and agents harmless from such power loss IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHETHER UNDER THEORY OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCTS LIABILITY OR OTHERWISE Exhibitor shall indemnify and hold harmless Freeman its officers directors employees and agents from and against any and all claims liabilities damages fines penalties or costs of whatsoever nature including reasonable attorneys fees arising out of or in any way connected with Exhibitor s actions or omissions under this Agreement 401715 FREEMAN ELECTRICAL DISCOUNT PRICE F R E E N DEADLINE DATE 1000 Elmwood Park Blvd AUGUST 28 2014 New O
56. f overhead signs PRINT NAME Installation of electrical headers and or light boxes AUTHORIZED SIGNATURE Other LI EXHIBITOR SUPERVISION DO NOT PROCEED Labor Request Date Time of Electricians Date Time Est Hours Electrician Date Time Est Hours Electrician NAME OF ON SITE CONTACT CELL PHONE Date Time Est Hours Lift Type CELL PHONE Special Instructions 401715 Page 1 of 2 FREEMAN electrical labor ELECTRICAL INSTRUCTIONS 1 Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published 2 Aminimum charge of one hour is applicable to all labor requests Additional time on the same day is billed in 1 2 hour increments Continuations to another day are a minimum of 1 hour 3 Labor must be picked up at the Freeman service desk Charges for labor commence at time of dispatch to service the labor call Aone hour minimum will apply if an exhibitor representative is not present at the time of call or reschedules the call unless 24 hour advance notice is received in writing 4 Labor charges will include the time for electricians to gather the necessary tools and material for the job have their work checked by the client and return the tools and material to the supply area 5 Exhibitors may supply their own 14 gauge 3 wire extension cords and or power strips both of which must be grounded and UL approved CANCELLATION P
57. firm is ultimately responsible for payment of charges All SCS services will be invoiced to the third party unless otherwise indicated by third party All Services LI Booth Cleaning 1 amp Labor Supervision Rental Furniture Carpet LI Freight Handling In amp Out Ll Signage Graphics METHOD OF PAYMENT We will use this authorization to charge your credit card account for your advance order and any addi tional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose to pay by credit card check or wire transfer however we require a credit card on file L MasterCard Visa American Express L Discover L Personal Credit Card L Company Credit Card L Check credit card will be run if check not received by discount deadline CARDHOLDER NAME PRINT gt CARDHOLDER SIGNATURE CARDHOLDER BILLING ADDRESS City STATE ZIP THIRD PARTY COMPANY NAME EMAIL THIRD PARTY ADDRESS PHONE EXT FAX SIGNATURE DENOTES AGREEMENT THAT 3RD PARTY IS SUBJECT TO TERMS amp CONDITIONS AS OUTLINED IN THE EXHIBITOR SERVICE MANUAL CONDITIONS FOR EAC EAC PAYMENT CIS STETSON R LLALL 2014 VaRTECH US LA amp UNSUMMIT 10 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 SHOW DATES PI 412 223 1090 SEPTEMBER 18 20 2014 F 412 223 1094 www stetsonexpo com GENERAL FAQS CAN I SUBSTITUTE MY T
58. ft 0 60 sq ft 0 70 sq ft Booth size X sq ft X 1 5 Ex 20 x 20 400 sq ft 0 60 sq ft of Event Days Total Vacuuming Carpet DAILY min 100 sq ft 0 60 sq ft 0 70 sq ft Booth size X sq ft X 3 5 Ex 20 x 20 400 sq ft 0 60 sq ft of Event Days Total PORTER SERVICE emptying of wastebaskets and policing of exhibit area during show hours RATE PER DAY Exhibit Area of 0 500 sq ft 60 00 3 X 65 00 195 00 of Event Days Rate per Day Total e Items cancelled after Discount Price Deadline will receive a 5096 refund No refunds will be granted to any items cancelled at Show Site e Signature denotes acceptance of Terms amp Conditions e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate TOTAL OF ALL ITEMS ORDERED 9 SALES TAX EXHIBIT COMPANY NAME gt ac O LL ac O ac O 9 lt I c EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON SEIS 2014 VARTECH US LA amp UNSUMMIT 15 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St 5 Pittsburgh 15212 P 412 223 1090 FRIDAY AUGUST 29 412 223 1094 www stetsonexpo com GREEN PLANTS RENTAL ONLY QTY DESCRIPT
59. he materials delivered to the show This charge is based upon weight dimensions show location weekday weekend after hours holiday MONEY SAVING TIPS SMALL PACKAGE SHIPPING WITHOUT DOCUMENTATION e Express shipments such as FedEx UPS and DHL are delivered without documentation such as a Bill of Lading or certified weight ticket These packages will be delivered to the booth without guarantee of piece count or condition Shipments received without documentation will be included in the category of Special Handling because of the additional time and labor involved e Consolidate small packages to save money Packages received separately will be billed per receiving event i e 3 separate shipments 58 lbs 200 Ib minimum 62 Ibs 200 Ib minimum 70 Ibs 200 Ib minimum If all were shipped together 190 165 200 Ib minimum BENEFITS OF PREFERRED ON SITE CARRIERS e Stetson will have at least one preferred carrier on site at the close of your show They provide all of the necessary paperwork and scheduling to ensure a smooth move out N LLJ Z LLJ Q gt 9 D Z z lt I I I Y LLJ LL e Benefits Exhibitors will not have to worry about carrier wait times and the charges those incur Exhibitors will not have to wait for their carrier to show up Representatives will be on site to answer all questions regarding shipment delivery and charges Overtime charges can be avoided SHIP EARLY e Shi
60. ion charges will be paid by the exhibitor or third party e Collect shipments will be returned to the delivering carrier HOW DO I ESTIMATE MY COST e Freight handling rates apply to each CWT 100 Ib increments or fraction thereof and are based on the actual inbound weight To calculate total pounds of shipment round up each total shipment weight to the nearest 100 lbs ex 325 Ibs would be rounded to 400 Ibs Any weight of 51 200 Ibs should be calculated at 200 Ib minimum WHAT IS A BILL OF LADING e ABill of Lading is a document that establishes the terms between a shipper and a transportation company This carrier issued receipt indicates the condition the transported material is received and includes piece count weight and type of merchandise e Acertified weight ticket is required to avoid surcharges A weight ticket that is hand written is not accepted as certified HOW DO I LABEL MY PACKAGES e To ensure safe arrival of your material each item should be properly labeled with the exhibiting company s name the booth number and the name of the event e Labels for Advance to Warehouse or Direct to Show Site are enclosed on the pages following the freight handling order form DO I NEED INSURANCE FOR MY SHIPMENT e is highly recommended that your materials are insured from the time they leave your firm until they are returned after the show Exhibitors are encouraged to arrange all risk coverage by placing riders to you
61. lays Displays with tools Any exhibits that require the use of battery and or electric tools ladders or staple guns in the assembly must be performed by Stetson Carpenters Rates are indicated on the LABOR ORDER FORM SHIPPING AND FREIGHT HANDLING The Hyatt REGENCY does not receive or store Exhibitor freight All exhibitor materials entering the HYATT REGENCY must be handled through Stetson Convention Services SCS will unload all vehicles deliver materials to your booth remove empties and reload at the close of the show Exhibitors are permitted to bring in material that can be hand carried by one person in one trip without the use of dollies hand trucks or other mechanical equipment When exhibitors choose to hand carry in accordance with the foregoing they will not be permitted access to the dock area Please see the enclosed shipping instructions for more information Hand Carry Items Exhibitors are permitted to bring in materials that can be hand carried by one person in one trip without the use of any carts or dollies from the parking garage or entrance to the exhibit hall Any deliveries to the dock area must be handled by Stetson Convention Services Freight Shipments All freight shipped either in advance or to show site via a common carrier van line private carrier and or air freight must be handled by Stetson personnel Rates are listed on the FREIGHT HANDLING ORDER FORM ELECTRICAL All booth electrical work must be pe
62. leans LA 70113 504 613 3720 Ph 504 648 1512 Fax wfontenot psav com Cardholders Signature MasterCard FREEMAN DISCOUNT PRICE 1000 Elmwood Park Blvd DEADLINE DATE New Orleans LA 70123 AUGUST 28 2014 504 731 6137 Fax 469 621 5612 INCLUDE THIS FORM FreemanNewOrleansES freemanco com WITH YOUR ORDER SHOW NAME VARTECH 2014 SEPTEMBER 18 20 2014 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP CUSTOMER PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE C CHECK IF YOU ARE A NEW FREEMAN CUSTOMER Invoices will be sent by e mail Please provide the e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT YOUR SIGNATURE BELOW DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR SERVICE MANUAL O COMPANY CHECK O BANK TRANSFER Please make check payable to Freeman Checks must Bank Transfer to Bank of America N A Dallas TX be in U S funds drawn on a U S or Canadian bank US Wire Transfer FUNDS MUST BE PRE PRINTED on Canadian checks 026009593 ACCT 1252039192 Freeman Please reference 40171 5 on your remittance International Wire Transfer Swift Code BOFAUS3N ACCT 1252039192 Freeman O CREDIT CARD ACH Direct Deposit For your convenience we will use this authorization to ABA 111000012 ACCT 1252039192 Freeman charge your credit card account for your advance orderS please refere
63. nce Name of Show amp Booth Number so we can and any additional amounts incurred as a result of Show properly credit your account site orders placed by your representative These charges may include all Freeman companies or any charges which Note Customers are responsible for any bank processing fees Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERICAN EXPRESS MASTER CARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS Account No Exp Date Cardholder Name Print Signature Cardholder Billing Address City State Zip ENTER TOTALS HERE ELECTRICAL GRAND TOTAL NM m Orders received without payment or after the discount price deadline date will be charged at the standard price 401715 FREEMAN method of payment FREEMAN 1000 Elmwood Park Blvd New Orleans LA 70123 504 731 6137 Fax 469 621 5612 FreemanNewOrleansES freemanco com VARTECH 2014 SEPTEMBER 18 20 2014 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree b
64. nt to line up with the aisle carpet This would leave a 2 gap down the center of your island booth For an island booth you must order special cut and lay carpet AM ALLOWED TO BRING MY OWN FURNITURE OR CARPET e Yesthis is allowed Please be aware though that freight handling charges will be applicable Please consider what will be most cost effective for you and your company MY BOOTH IS DIRTY FROM MOVING IN WILL SCS CLEAN IT e Carpet is clean when installed If it needs be vacuumed from move in exhibitors are able to order opening day only cleaning or daily booth cleaning MY BOOTH IS TOO COMPLICATED FRAGILE FOR UNION MEMBERS TO HANDLE CAN WE WORK SOMETHING OUT e Exhibitors are more than welcome to supervise and work along with the union staff The union members are working with trade show displays often and are familiar with installing and dismantling If you are unhappy with the workers provided please see the SCS service desk immediately DO I HAVE TO HIRE UNION LABOR IF A DISPLAY HOUSE IS HANDLING MY INSTALLATION AND DISMANTLE e Your display house is required to use the same union that has jurisdiction at the show facility The display house should be aware of this but it would be smart to double check with your appointed display house to ensure a smooth move in WHAT IF NEED TO LEAVE BEFORE MY EMPTIES RETURN e You can order Stetson supervised dismantle labor at the SCS service desk Please leave all dismantle
65. nts and expenses including but not limited to reasonable attorney s fees and investigation costs for bodily injury including any injury to SCS employees or property damage arising out of work performed by labor provided and supervised by SCS except when Exhibitor exercises direction and or control over the work being performed LABOR UNDER THE SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this option It is the responsibility of Exhibitor to supervise labor secured through SCS in a reasonable manner as to prevent bodily injury and or Property damage and also to direct them to work in a manner that is in compliance with SCS Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the SCS Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed Exhibitor agrees to indemnify hold harmless and defend SCS from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to SCS employees and or property damage arising out of work performed by labor provided by SCS but supervised by Exhibitor
66. orm Labor Order Form Forklift Order Form Banner Hanging Order Form FREIGHT HANDLING these items are an estimate and will be processed at show site Drayage Services amp Guidelines Warehouse Shipping Labels Freight Handling Terms Show Site Shipping Labels Freight Handling FAQs Shipping with ADCOM Worldwide Freight Handling Estimation Outbound Shipping Bill of Lading FACILITY PROVIDED SERVICES AV Internet Order Form Electrical Order Form OTHER FORMS Custom Furnishings please call our office for ordering information 2900 Stayton St Pittsburgh PA 15212 P 412 223 1090 F 412 223 1094 www stetsonexpo com STETSON e secs CONVENTION SERVICES 2014 VARTECH US LA amp UNSUMMIT 2 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 Pl 412 223 1090 Fl 412 223 1094 www stetsonexpo com SHOW DATES SEPTEMBER 18 20 2014 OFFICIAL SERVICE CONTRACTOR FACILITY Stetson Convention Services 2900 Stayton Street Pittsburgh PA 15212 Phone 412 223 1090 Fax 412 223 1094 Hyatt Regency New Orleans 601 Loyola Avenue Elite Hall amp Il New Orleans LA 70113 Phone 504 561 1234 exhibitorservices stetsonexpo com www stetsonexpo com PREFERRED CARRIER We strongly suggests that all shipments are sent to the ADCOM Worldwide 800 486 7447 exhibitors adcomworldwide com www adcomworldwide com Advance Warehouse to ensure a smooth installation
67. pments arriving late to the warehouse or show site can cost time and money Ship as early as possible Our advance ware house is accepting shipments at least 30 days prior to move in STETSON R LLALL 2014 VARTECH US LA amp UNSUMMIT 24 SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 SHOW DATES PI 412 223 1090 SEPTEMBER 18 20 2014 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING FAQS WHAT IS THE DIFFERENCE BETWEEN SHIPPING AND FREIGHT HANDLING e Shipping is making arrangements with a carrier or courier to transport your exhibit materials to the advanced warehouse or to show site and or outbound from the show to your specified destination e Freight handling is the service provided by Stetson to handle your shipment once it arrives to the advanced warehouse or at show site until it leaves show site This includes unloading of freight storing at warehouse delivery to show if sent advance and your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier CAN I CARRY MY OWN MATERIALS IN e You are only permitted to carry in what one person can hand carry in one trip without the use of hand trucks or dollies e You are not permitted to hand carry through the dock area Hand carrying applies to front entrance only DO I SEND MY SHIPMENT PREPAID OR COLLECT e Only prepaid shipments will be accepted This ensures that transportat
68. ppoint The term Exhibitor shall be construed within the meaning of this contract as the EXHIBITOR and or its employees agents representatives and or any Exhibitor Appointed Contractor EAC PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site A 25 00 administrative fee will be applied to any refund based on overpayment of check All payments must be in U S funds and all checks must be drawn on a U S Bank Orders received without advance payment after the deadline date will incur additional standard charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of SCS except where specifically identified as a sale All SCS rentals include delivery installation and removal from Exhibitor s booth In case of cancellation a one hour per person per hour charge will be applied to all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time If services have already been provided at the time of cancellation a 100 cancellation fee will be applied to all SCS rental items It is Exhibitor s responsibility to advise SCS personnel of any problem with any orders and to check invoices for accuracy prior to the close of the exhibit If Exhibitor is exempt from payment of sales tax SCS requires an exemptions certificate for the state in which the services are to be used Resale
69. r Discount Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site Signature denotes acceptance of Terms amp Conditions Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate 22 TOTAL OF ALL ITEMS ORDERED 9 SALES EXHIBIT COMPANY NAME LL EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS 2900 Stayton St Pittsburgh PA 15212 P 412 223 1090 Fl 412 223 1094 www stetsonexpo com POSTER BOARD METER BOARD SIGN HOLDER A LIGHTED DISPLAY CASE COUNTERS LOCKS AVAILABLE AVAILABLE IN WHITE 1 COUNTER 1 METER X 1 2 M x 36 2 COUNTER 1 METER X 1 2 M x 42 H 3 COUNTER 2 METER X 1 2 M x 36 H 4 COUNTER 2 METER X 1 2 M x 40 H ACCESSORIES QTY DISCOUNT PRICE STANDARD PRICE COUNTERS SEE ABOVE 1 2 See above See above WASTEBASKET 23 00 33 00 EASEL 50 00 60 00 LITERATURE RACK 85 00 100 00 BOWL 25 00 35 00 ROPE 7 FT SECTIONS 37 00 47 00 STANCHION 37 00 47 00 GARMENT RACK 90 00 110 00 BAG HOLDER 93 00 110 00 IPAD STAND 90 00 110
70. r existing polices Stetson Convention Services is not an insurer Please visit www exhibitorinsurance com for more information WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW e You can pick up empty labels at the Stetson service area to label each of your pieces for empty storage These labeled pieces will be picked up and stored by the end of move in hours e At the close of the event empty containers will be returned to booth once aisle carpet has been removed if applicable De pending on the size of the show this could take up to several hours HOW I SHIP MY MATERIAL AT THE CLOSE OF THE SHOW e Shipping information labels Bills of Lading and personal assistance are available at the Stetson Service Desk Each shipment must be properly labeled and have a completed Bill of Lading to ship materials from the show e Call your designated carrier with pick up information and turn the completed Bill of Lading into the Stetson Service Desk to en sure pick up once your exhibit is packed up Remember to leave ample time for empties to be returned uU lt LL 7 O lt L I L 2 Lu LL WHAT HAPPENS IF MY CARRIER DOES NOT SHOW UP BY THE DESIGNATED TIME e Should your carrier fail to pick up or refuse to accept shipment Stetson reserves the right to reroute to the show carrier or de liver back to the warehouse at the Exhibitor s expense STETSON ee 2014 US LA amp UNSUMMIT 25
71. r the same has been delivered to Exhibitor s booth nor are SCS and its subcontractors liable for Exhibitor s freight before it is picked up form the Exhibitor s booth for loading after the show Consequently all bills of lading covering outgoing shipment s submitted to SCS or its subcontractors by Exhibitor will be checked at the time of pickup from the booth and corrected where discrepancies exist 3 SCS and its subcontractors shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance notice has been given to SCS in time to obtain the proper equipment 4 SCS and its subcontractors shall not be liable for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including but without limitation to strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandalism acts of God mysterious failure of power or utilities and other events of force of nature 5 SCS and its subcontractors shall not be liable for ordinary wear and tear in handling of equipment 6 Itis understood that SCS and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by SCS hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It
72. rdered a one 1 hour per worker no show charge will be assessed e Anexhibitor representative is permitted to work along union for set up and dismantle of booth LABOR RATES 1 hour per worker minimum thereafter 1 2 hour increments DISCOUNT STANDARD STRAIGHT TIME Weekdays 8 00 am to 5 00 pm 105 00 130 00 OVERTIME Saturdays and Sundays and weekdays 5 00 pm to 8 00 am 157 50 197 00 DOUBLE TIME Holidays 210 00 262 50 PLACE ORDER HERE Please estimate the number of workers and hours per worker needed SCHEDULE SCHEDULE SCHEDULE TOTAL H OF HOURS PER LABOR Torii DATE s START TIME END TIME WORKERS WORKER RATE S S Please Indicate Supervision 1 TOTAL LABOR ORDERED 5 Option 1 Supervised by SCS 2 30 45 00 MINIMUM SCS SUPERVISION 5 next page to be completed 3 COST FOR ADDITIONAL EQUIPMENT CARPET TAPE 5 Option 2 Supervised by Exhibitor 4 TOTAL ESTIMATED LABOR 5 cancellations must be submitted in writing to SCS at least one 1 business day prior to first day of event move in Failure to do so will incur a one 1 hour per worker fee Labor orders placed after discount price deadline date will be filled as work force is available Labor scheduling is done on a first come first serve bases SCS will do its best to schedule to your requested time Remember that all labor ordered is just an estimate Invoices will be calculated according to actual hours worked Please order carefully a surcharge will be levi
73. rformed by the Facility s Service Provider Please see enclosed ELECTRICAL ORDER FORM MISCELLANEOUS e Exhibitors are allowed to do technical work on their machines such as fine line balancing programming and cleaning SHOW SITE WORK RULES e Allcarpet vacuuming must be performed by STETSON personnel e If you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this to the attention of SCS at show site immediately Please refrain from voicing complaints directly to craft personnel Sas STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS Please read carefully The following Terms amp Conditions define the respective parties responsibilities of the contractual agreement between Stetson Convention Services Inc SCS and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met e Signature of the Payment Authorization Form or e Anorder for labor services and or rental equipment is placed by an Exhibitor with SCS or e Work is performed on behalf of Exhibitor by labor secured through SCS DEFINITIONS The name Stetson Convention Services Inc shall be construed within the meaning of this contract as Stetson Convention Services Inc SCS and their employees officers agents and assigns affiliated companies and related entities including but not limited to any subcontractors SCS may a
74. rleans LA 70123 504 731 6137 Fax 469 621 5612 SET Ob FreemanNewOrleansES freemanco com YOUR ORDER NAME sHow VARTECH 2014 SEPTEMBER 18 20 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 504 731 6137 to speak with one of our experts For fast easy ordering go to www freemanco com store ELECTRICAL LABOR LABOR RATES amp SCHEDULE Straight Time Monday Friday 8 00 am 5 00 pm Excluding Holidays Overtime Monday Friday 5 00 pm 8 00 am and all day Saturday Sunday and Holidays Advance Show Site Description Price Price Ele micans S cS 84 25 118 00 IU Tu rgo cU eT X 126 50 177 25 CES SOR LIN Wy m Price Available Per Request SCISSOR LIM W CROW 9 X T Price Available Per Request Condor os S l m m Price Available Per Request Condor eX T auoeouescivivotens iadetde vk eue ananasa aiaiai Price Available Per Request w operatoE dud Price Available Per Request FOr IE w opneradtor O E HR FER A e CP EXER THE M VERUS Price Available Per Request DEA 14 T Price
75. s the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY SCS assumes no responsibility for error in preceding procedures removal of containers with old empty labels and without SCS labels or improper information on labels SCS and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 13 In order to expedite removal of freight from the show site SCS shall have the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await Exhibitor s shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse SCS assumes no liability as a result of such rerouting or handling 14 The Exhibitor agrees in the event of a dispute with SCS or its subcontractors relative to any loss or damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to SCS for freight handling services or any other services provided by SCS or its subcontractors as an offset against the amount of the alleged loss of damage Instead the Exhibitor agrees to pay SCS prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against SCS or its
76. serves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that SCS may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason SCS hereby provides notice that it reserves the right and Exhibitor authorized SCS to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor s account LABOR TERMS amp CONDITIONS RESPONSIBILITY AND INDEMNIFICATION LABOR UNDER THE SUPERVISION OF STETSON CONVENTION SERVICES INC SCS will be responsible for the performance of labor provided under this option SCS does not assume responsibility for any acts of or loss to persons parties and or other contracting firms not under SCS direct supervision and control In no event shall SCS be liable for loss or damage caused by delay in labor beginning work when Exhibitor request labor to begin later than the start of the working day SCS shall not be responsible for loss delay or damage due to strike lockouts and or work stoppages or other causes beyond SCS reasonable control SCS agrees to indemnify hold harmless and defend Exhibitor from and against any and all demands claims causes of action fines penalties damages liabilities judgme
77. ton St Pittsburgh PA 15212 SHOW DATES PI 412 223 1090 SEPTEMBER 18 20 2014 F 412 223 1094 www stetsonexpo com Union jurisdictions apply for various unions working within the Hyatt Regency Please review each section and should you have any additional questions please call STETSON EXHIBITOR SERVICES at 412 223 1090 INSTALLATION amp DISMANTLING The Carpenters Union handles the installation and dismantle of display units and exhibit booths Exhibitors requiring labor services can complete the enclosed LABOR ORDER FORM If the individuals performing the installation work are employees of an official display house proper insurance documentation and notification in writing must be mailed to Stetson Convention Services 30 days prior to event move in including show name and exhibiting company HOURS Straight time Monday through Friday 8 00 am to 4 30 pm Overtime Monday through Friday 4 31 pm to 7 59 am Saturday 12 00 am to 11 59 pm Double time Sunday and Holidays 12 00 am to 11 59 pm CARPENTERS Carpeting Exhibitor owned carpet must be installed by the Stetson Carpenter Personnel Displays without tools Exhibitors may install and dismantle their own displays that do not require the use of any battery and or electric tools Pop up displays may be installed by exhibitors provided they do not exceed a 10 x 10 booth or work does not exceed 30 minutes Only full time exhibiting personnel may be used to install and remove disp
78. y be accepted if filled out by an authorized representative of the exhibiting company and the authorized 3rd party Listed on previous page of this form are the rules and regulations regarding non official contractors Everyone must abide by these rules which are accepted industry rules that were drafted by the International Association of Exhibitions and Events NOTICE OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and agree to be bound by all Terms amp Con ditions in this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party EXHIBIT COMPANY NAME EXHIBIT ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME EXHIBITING COMPANY INFORMATION SCS will agree to third party payment arrangements provided the following are met e Third party must have a satisfactory payment record with Stetson Convention Services This form must be fully completed prior to the discount price deadline date Third Party and exhibiting company are subject to all of the Terms amp Conditions as included in the Exhibitor Service Manual It is understood and agreed that the exhibiting
79. y submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party UTILITIES OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s email THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS mastercarp visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT

Pittsburgh, PA 15212

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