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IWCE 2015 Exhibit Space Contract

1. fees and expenses which result from or arise out of or in connection with a Exhibitors participation or presence at the Event b any breach by Exhibitor of any agreements ante Gaeta or other obligations under this contract or any other contract arrangement or agreement c any matter for which Exhibitor is otherwise responsible under the terms of this contract or any other contract arrangement or agreement d any viola tion or infringement or claim of violation or infringement of any law or ordinance or the rights of any party under any patent copyright trademark trade secret or other proprietary right e any libel slander defamation or similar claims resulting from the actions of Exhibitor f harm or injury including death to Exhibitor and the employees a attendees and invitees of other exhibitors and g loss of or damage to POPE y or the business or profits of ir whether caused by negligence intentional act accident act of God theft mysterious disappearance or otherwise 5 Limitation of Liability Under no circumstances shall Organizer or Exhibit Facility be liable for any lost profits or any damages including incidental special indirect punitive or consequential damages whatsoever for any of their acts or omissions whether or not advised of the possibility thereof In no event shall Organizer s maximum liability under any circumstance exceed the amount actually paid to WCE by Exhibitor for exhibit space ren
2. WCE ae COVERINGS EXPO 2015 LAS VEGAS eo January 20 22 IWCE 2015 Exhibit Space Contract Las Vegas Convention Center January 20 22 2015 company Woo Note the company name as listed below will be used for your booth sign website listing and badges Company Contact Mailing address Title City State Zip Phone Country Fax Pres CEO name Email booth details Booth configuration In line L_ Corner 1st Choice Don t place me near _ Peninsula amp Island 3rd Choice company 2nd Choice Exhibit space rates Peninsula and Island 34 per square foot Corner 32 per square foot Inline 30 per square foot Type of product s exhibited Payment schedule e 50 due with contract Final balance due on or before October 17 2014 xX sq ft Price per sq ft Total Amount Due Deposit Due Marketing fee Balance Due 10 17 2014 marketing packages 500 Marketing Fee mandatory for all exhibitors 500 Includes Lead Retrieval System company listing with logo in show issue and online Basic Marketing Package 995 Includes Lead Retrieval System company listing with logo in show issue product listing with image in show issue company listing on IWCE and WF Vision Facebook pages banner on Vision eBlast Enhanced Marketing Package 1595 All of the above plus product listing with image on IWCE and WF Vision Facebook pages one banner ad on IWCE eblast Premie
3. booth placements based on the previous Event if application and payment are made as teina by IWCE However IWCE reserves the right to make alternative booth placement Offers made as to location of space are not a guarantee WCE shall be the final authority in assigning space IWCE may refuse acceptance of any contract for any or no reason IWCE reserves the right to determine the eligibility of any company or product for inclusion in the Event No exhibitor shall exhibit or permit to be exhibited in the space al located to it any merchandise other than that specified in its application IWCE further reserves the right to add alter or delete from the Event s floorplan at any time in its sole discretion 9 Cancellation by Exhibitor If Exhibitor desires to cancel this contract Exhibitor may only do so by giving notice thereof in writing sent to IWCE with evidence of receipt In such case Exhibitor will continue to be liable for the fees as outlined in this contract and to the dates payments are due Because these dates are related to the Event dates and not to the date of this contract these dates ae l apply regardless of the date on which this contract is executed This amount is considered to be liquidated and seat upon damages for the damages IWCE will suffer as a result of Exhibitor s cancellation This provision for liquidated and agreed upon damages is not a penalty Exhibitor understands that the withdrawal of the space reserved from availabi
4. Agreement This contract including the Exhibitor Service Manual and any additional rules or regulations adopted by WCE from time to time represents the entire agreement between IWCE and Exhibitor relating to the Event and supersedes any prior written or oral understandings agreements or representations by or between IWCE and Exhibitor relating to the Event 34 Logo Usage Organizer hereby grants to Exhibitor a limited non exclusive license to use display and reproduce the name of Te Event the Mar solely and directly in connection with exhibiting at the Event Exhibitor may not use the Mark in any other way including but not limited to on party invitations for special events or on marketing materials This limited license expires at the conclusion of the Event Organizer may terminate this license immediately at any time for any reason or no reason 35 Booth Abandonment Exhibitors that leave excessive literature and or display materials in their booth space or surrounding area at the end of the published move out time will be deemed guilty of Material Abandonment and will be invoiced for labor to remove materials and disposal charges International Window Coverings Expo VISON 2015 4756 Banning Avenue Suite 206 St Paul MN 55110 wf vision com shows
5. cial contractors will not be allowed to perform any of these exclusive services Non exclusive services may be performed by exhibitor appointed contractors EAC within certain guide lines A complete listing of exclusive services and EAC guidelines will be provided in the Exhibitor Service Manual 26 Character of Displays Use of Aisles and Common Areas Distribution of samples printed matter of any kind and any promotional material is restricted to the exhibit booth Exhibitor shall only exhibit products that it manufactures represents or legally distributes All exhibits shall display products or services in a tasteful manner The aisles pas sageways and overhead spaces remain strictly under control of WCE and no signs decorations banners advertising material or special exhibits will be permitted in the aisles except by written permission of IWCE Uniformed at tendants models and other employees of Exhibitor must remain within its booth Any and all advertising distribution must be made from Exhibitor s booth space Balloons and stickers are prohibited in the exhibit area or Exhibit Facility Handouts with gummed backing that adhere or cause adhesion are considered stickers Equipment must be arrange so that show visitors do not stand in the aisle while examining equipment or watching demonstrations Strolling entertainment or moving advertisements outside of Exhibitor s exhibit space are prohibited 27 Sound Devices The use of devices f
6. d or made avail able because of action taken under this paragraph in any manner it dees and without releasing Exhibitor from any liability hereunder WCE may also terminate this contract effective upon written notice of termination if Exhibitor breaches any of its obligations under this contract or any other contract or arrangement with Organizer without any obligation on IWCE s part to refund any payments previously made and without releasing Exhibitor from any liability arising as result of or in connection with such breach If IWCE removes or restricts an exhibit that WCE considers to be objectionable or inappropriate no refund will be due to Exhibitor 11 Cancellation of the Event If IWCE cancels the Event due to circumstances beyond the reasonable control of IWCE such as acts of God acts of war governmental emergency labor strike or unavailability of Exhibit Facility IWCE shall refund to Exhibitor its exhibit space rental payment previously paid minus a share of costs and expenses incurred by Organizer in full satisfaction of all liabilities of Organizer and Exhibit Facility to Exhibitor IWCE reserves the right to cancel rename or relocate the Event or change the Event dates If IWCE changes the name of the Event relocates the Event to another facility within the same city or changes the Event dates to dates that are not more than 30 days earlier or 30 days later no refund will be due to Exhibitor but IWCE shall assign to Exhibitor i
7. de access to an Exhibitor Service Manual to the Primary Contact listed on the front of this contract The Exhibitor Service Manual will include information integral to participation at the Event ces but not limited to additional exhibitor rules and regulations official contractor order forms registration shipping and drayage utilities and building services exhibitor display rules and move in move out schedules 22 Incorporation of Rules and Regulations Any and all matters pertaining to the Event and not specifically covered by the terms and conditions of this contract shall be subject to determination by IWCE in its sole discretion IWCE may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time with or without notice to Exhibitor Any rules and regulations whether or not included in an Exhibitor Service Manual or similar document are an integral part of this contract and are incorporated herein by reference Exhibitor shall observe and abide by additional regulations made by IWCE as soon as these additional rules or regulations are communicated to Exhibitor 23 Governing Law This contract is governed by the laws of the State of Minnestoa as applied to contracts entered into and to be entirely performed within Winuesca y its residents Exhibitor hereby submits to the exclusive jurisdiction of the courts located in St Paul MN which shall constitute the exclusive forum for the resol
8. eptance This contract shall become binding and effective ny when it has been signed on the facing page by Exhibitor and counter signed on the facing page by a duly authorized representative of IWCE 3 Assumption of Risks Releases Exhibitor expressly assumes all risks associated with resulting from or arising in connection with Exhibitor s participation or presence at the Event including without limitation all risks of theft loss harm damage or injury to or of any person including death property business or profits of Exhibitor whether caused by negligence intentional act accident act of God or otherwise Exhibitor has sole responsibility for its property and any theft ita or other loss to such property whether or not stored in any courtesy storage en including any subroga tion claims by its insurer Neither Organizer nor Exhibit Facility accepts responsibi BE nor is a bailment created for property delivered by or to Exhibitor Neither Organizer nor Exhibit Facility shall be liable for and Exhibitor hereby releases all of them from and covenants not to sue any of them with respect to any and all risks losses damages and liabilities whether described in this contract or not 4 Indemnification Exhibitor shall indemnify defend with legal counsel satisfactory to WCE and hold Organizer and Exhibit Facility harmless from and against any and all claims demands suits liabilities damages losses costs fees including attorneys
9. icenses permits or approvals under federal state or local laws applicable to its activities at the Event Exhibitor shall be solely responsible for obtainin any necessary tax identification numbers and pon and for paying all taxes license fees use fees royalties or other fees charges levies or penalties that become due to any governmental authority in connection with its activities at the Event Exhibitor will not permit the delivery of merchandise at the Exhibit Facility without the express permission of IWCE 17 Insurance Exhibitor shall at its own expense secure and maintain through the term of this contract mous move in and move out days the insurance listed below The insurance shall be primary to any other valid and collect ible insurance of Exhibtor and shall be written on an occurrence basis Claims made poe are not acceptable and do not constitute compliance with Exhibitor s obligations under this paragraph a Workers compensation insurance b Comprehensive general liability insurance with limits not less than 1 000 000 per occurrence 2 000 000 in the aggregate corabined single limit for bodily injury and properly damage including coverage for personal aehate con tractual and operation of mobile equipment products and liquor liability if applicable and c Automobile liability insurance with limits not less than 500 000 per occurrence combined single limit for bodily injury and property damage including coverage fo
10. lity at a time when other parties would be interested in applying for it will cause Organizer to sustain damages In that case Organizer s damages will be substantial but they will not be capable of determination with mathematical precision Therefore the provisions for liquidated and agreed upon damages have been incorporated into this contract as a valid pre estimate of these damages The date of cancellation shall be the date IWCE receives the notice IWCE reserves the right to treat Exhibitor s downsizing of booth space as cancellation of the original contract subject to payment of liquidated damages and an offer to purchase new booth space and pay the full fee required for the Hew booth space Exhibitor may be required to move to a new location if it requests a downsizing of space 10 Cancellation by IWCE If Exhibitor fails to make a payment required by this contract in a timely manner IWCE may terminate this contract and Exhibitor s participation in the Event without further notice and without obligation to refund any monies previously paid IWCE reserves the right to refuse Exhibitor permission to move in and set up an exhibit if Exhibitor is in arrears of any payment due to Organizer In addition IWCE has the right to charge a late fee 1 5 per month against all un aid balnices in arrears and not in adherence of contractual installment iss tions IWCE is expressly authorized but has no obligation to occupy or dispose of any space vacate
11. n lieu of the original space other space as IWCE deems appropriate and Exhibitor agrees to use that space under the terms of this contract If IWCE elects to cancel the Event other than for a reason previously described in this paragraph IWCE shall refund to Exhibitor its entire exhibit space rental payment previously paid in full satisfaction of all liabilities of Organizer and Exhibit Facility to Exhibitor 12 Exhibit Space Occupancy IWCE shall speci the hours and dates for installing occupying and dismantlin exhibits If Exhibitor falls i beein installing its display in its assigned space 24 hours prior to Event opening or leaves its space unattended at any time during the Event IWCE shall have the right to take possession of the space terminate this contract and no refund will be due to Exhibitor even if I WCE resells the space All exhibits must be open for busi ness at all times during the Event If Exhibitor through circumstances beyond control is delayed in arrival or set up it must notify the appropriate WCE contact immediately 13 Event Set Up Removal and Hours Information on Event set up installation removal and hours will be provided to you separately Please make note of the following a Only Exhibitor will be permitted in its booth 2 hours prior to published Event Open Times b Exhibitor must leave its booth no later than 60 minutes after official closing time c No staff of the Exhibit Facility has any authority i
12. n regard to exhibits or in exhibit area other than authorized security personnel d No one under 16 years of age admitted on the show floor ance EN out days of the Event e Exhibits must remain open in accordance with the schedule published prior to the Event or as amended by IWCE NO BREAKDOWN or DISMANTLING OF EXHIBITS will be permitted belors the Event officially closes down If Exhibitor infringes this rule it will be assessed a fee of 500 and may be banned from future Events 14 Listings and Promotional Materials Exhibitor grants to Organizer a fully paid perpetual non exclusive license to use display and reproduce the name trade names product names of Exhibitor in any directory print electronic or other media listing exhibitors at the Event and to use those names in Organizer promotional materials Organizer shall not be liable for any errors in any listing or descriptions or for omitting Exhibitor or any other exhibitor from any directory or other lists or materials Organizer may also take photographs of Exhibitor s booth space exhibit guests and personnel during before or after the open hours of the Event and use those photographs for any promotional purpose 15 Care of Exhibit Facility Exhibitor shall promptly pay for aiy and all damages to Exhibit Facility or associated facilities booth equipment or the property of others caused by Exhibitor 16 Taxes and Licenses Exhibitor shall be solely responsible for obtaining all l
13. or mechanical reproduction of sound or music may or may not be permitted in IWCE s sole discretion Sound of any kind must not be projected outside of the exhibit booth Exhibitor is specifically prohibited from employing any carnival type attraction animal or human or from operating noise creating devices such as bells horns or megaphones Rules regarding sound devices are outlined in the Exhibitor Service Manual 28 Fire and Safety Laws and Rules All federal state and city laws must be strictly observed A listing of material fire and safety regulations will be found in the Exhibitor Service Manual All materials used for display of any kind must be flame Hooke This includes all materials used in specially constructed exhibits such as fabric or other materials The use of crepe paper and any decorative paper of any type are prohibited and will not be permitted Displays must meet all the required fire regulations Displays that do not pass inspection will be ordered closed until all fire hazards are corrected or removed All booth equipment i e tables chairs ae etc must not protrude into aisles under any circumstance Exhibitor may be Prohibited from exhibiting for infringing these rules 29 Sub Letting No sub letting or sharing of exhibit space will be permitted 30 Freight Shipment Separate information will be mailed to Exhibitor re arine feiga shipments to and from the Exhibit Falin Exhibitor should use the shipping labels provided b
14. ork rules Without limiting the foregoing Exhibitor shall construct its exhibits to comply with the Americans with Disabilities Act 20 Additional Terms and Conditions IWCE has sole control over attendance policies Except as provided to the con trary in this contract all monies paid by Exhibitor shall be deemed fully earned and non refundable at the time of pay ment Exhibitor shall conduct itself at all times in accordance with professionalism and normal standards of decorum and good taste In addition to its right to close an exhibit and withdraw acceptance of or terminate the contract IWCE in its sole judgment and discretion may refuse to consider for participation in future Events an Exhibitor who violates or fails to abide by the contract and any of the accompanying rules and Hens Any amendment to this contract must be in writing and signed by an authorized representative of IWCE Exhibitor shall not assign this contract or any right or obligation hereunder Exhibitor shall not sublet or license all or any portion of its exhibit space By entering into this contract Exhibitor and its affiliates explicitly consent to receive fax telephone and other communications from Organizer and associated businesses under 47 U S C 227 and any other applicable regulations The use of cameras and video cameras on the exhibit floor is strictly prohibited without the prior permission of IWCE 21 Exhibitor Service Manual Prior to the Event IWCE will provi
15. plete sign and fax or e mail this agreement to VISION 15 IWCE 4756 Banning Avenue Suite 206 St Paul MN 55110 If paying by check please send to this address Fax 651 756 8141 MasterCard Visa AmEx Wire transfer A 3 convenience will be added for all credit card charges Credit Card Exp Date Security Code ____Please check if you would like the entire balance charged to your credit card at this time Authorized Signature Name as is appears on card Card Holders Address Street City State Country Amount Authorized Postal Code www wt vision com shows International Window Coverings Expo VISON 2015 Las Vegas NV January 20 22 2015 Terms amp Conditions 1 Defined Terms Event is the event referred to above or on the facing page and is owned produced and managed by International Window Coverings Expo IWCE Exhibit Facility means the venue where the Event is held Organizer means collectively IWCE its officers directors shareholders agents affiliates representatives employees and assigns unless the context requires otherwise Exhibitor means collectively i the company or person that ede or exhibit space rental and agreed to enter into this contract upon acceptance by IWCE in the manner stated below and ii each of its officers directors shareholders employees contractors agents representatives guests and or invitees as applicable 2 Contract Acc
16. r Marketing Package 1995 All of the above plus one time use of Vision 15 IWCE mailing list must use a 3rd party mailing house Pres CEO email exhibit space agreement Payment Instructions The undersigned Exhibitor as a duly authorized representative enters into an agreement with AIM Communications LLC Show Management to rent booth space at the VISION 15 International Window Covering Expo IWCE Space will be assigned by Show Management and may be changed for the benefit of the exposition Exhibitor agrees to abide by official Exhibitor rules amp Regulations on reverse side and has received the booth space terms and conditions Exhibitor agrees to pay a 50 non refundable deposit with contract Final balance due for booth cost is due October 17 2014 If Exhibitor cancels all or part of the exhibit space on or before September 19 2014 it must do so in writing and will be charged 50 of the total cancelled exhibit space cost Any cancellations after September 19 2014 100 of the exhibit space is due Exhibitor is liable for collection costs and any reasonable attorney s fees We understand that this application becomes a binding contract when accepted and applicant shall abide by all terms and conditions published or issued by Show Management including but not limited to those on the reverse side and those listed in the service kit Exhibitor Signature VISION IWCE Signature payment instructions Please com
17. r owned non owned and hired vehicles including loading and ameona e erators if applicable The insurance policies shall name as additional insureds IWCE Business Media Inc the Exhibit Facility and each of their subsidiaries affiliates officers directors employees agents and representatives If requested copies of additional insured endorsements primary coverage endorsements and complete copies of policies satisfactory to IWCE shall be furnished to IWCE Certified copies of the certificates of insurance or policies shall provide that they may not be cancelled without 30 days advance written notice to WCE 18 Intellectual Property Exhibitor shall not play or permit the playing or performance of or distribution of any copyrighted material at the Event unless it has obtained all necessary rights and paid all required royalties fees or other payments IWCE may refuse to permit Exhibitor to exhibit or display any items that WCE reasonably believes infringe the rights of other parties If Exhibitor refuses to remove any of those items from display in addition to any other remedies available IWCE may terminate this contract immediately and evict Exhibitor from the Event without any liability to Exhibitor or any other party 19 Observance of Laws Exhibitor shall abide by and observe all federal state and local laws codes ordinances rules and regulations and all rules and regulations of the Exhibit Facility including any union labor w
18. tal pursuant to this contract Organizer makes no representations or warranties express or implied regarding the number of persons who will attend the Event or regarding any other matter WCE or Exhibit Facility may employ reputable guards to regulate the flow of attendees at the Event These guards are not security guards Neither Organizer nor Exhibit Facility shall assume any responsibility for Exhibitor s or anyone else s personal or other property As a condition of exhibiting at the Event Exhibitor shall insure its property against damage loss and theft 6 Qualifications of Exhibitor IWCE in its sole discretion determines whether a prospective exhibitor is eligible to participate in the Event Eligibility is generally limited to persons or firms that eel products and services related to the nature of the Event Applicants may be required to submit a description of the nature of their business and the items to be exhibited IWCE reserves the right to restrict or remove any exhibit that IWCE in its sole discretion believes is objectionable or inappropriate 7 Assignment of Space Exhibit space shall be eens by IWCE in its sole discretion for the Event That assignment does not imply that similar space will be assigned for future Events WCE reserves the right to change the floorplan or to move an Exhibitor to another booth location prior to or during the Event for any or no reason 8 Booth Placements IWCE will attempt to honor all
19. ution of any and all dis putes involving the parties or arising out of connected with or related to this contract or the breach of any provision of this contract Exhibitor waives any right to assert lack of personal or subject matter jurisdiction and agrees that venue properly lies in the state of Minnesota 24 Outside Exhibits Hospitality Suites Exhibitor is prohibited without express advance written approval from IWCE from displaying products services and or other advertising material in areas outside its booth space such as but not limited to parking lots hotel lobbies lounges corridors sleeping rooms etc as well as conducting unauthorized facility tours Exhibitor shall not operate Ce EE suites during hours in which the Event is open or when any Organizer sponsored activities are being held Exhibitor is prohibited from hosting hospitality functions during official Event hours All requests for a hospitality suite or public function space must be made through IWCE If Exhibitor cancels or fails to occupy the exhibit space during official Event hours IWCE reserves the right to notify the applicable venue to cancel any hospitality space and or hotel guest rooms under Exhibitor s name Exhibitor shall remain liable for the payments made to the hotel or applicable venue 25 Contractor Services WCE has contracted on an exclusive basis official contractors to provide certain services for the Event Service companies other than the offi
20. y IWCE for the Event to ensure proper ship ment and identification Shipments made in advance to the authorized Event contractor as per instructions will be delivered to your booth At close of Event if Exhibitor desires to arrange shipment of its exhibit materials by its own carrier it should call for pick up and inform Event s authorized contractor a its arrangements EXHIBITOR MUST WAIT IN PERSON FOR PICK UP If Exhibitor does not remain in booth exhibit area for the pick up or if the pick up does not occur within reasonable time the authorized contractor may take the shipment to the contractor s warehouse at Exhibitor s own risk and expense Exhibit merchandise and or samples will not k permitted to be taken out of the exhibition area during the Event 31 Solicitations The following sales are strictly prohibited during the Event a Any retail sales including but not limited to any retail sale in violation of the retail sales tax regulations where the Event is being held b Any sale where display merchandise changes hands during the Event c Any direct sale from Exhibitor to consumer The Event is strictly TO THE TRADE ONLY 32 Rights of Offset Enforcement IWCE reserves the right in its sole discretion to apply any or all payments made for the Event to any or all outstanding invoices owed to Organizer This applies to ad insertions sponsorships booth space or any other product or services offered by Organizer 33 Entire

IWCE 2015 Exhibit Space Contract

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