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RaySafe i2 Dose Manager Manual

1. L003 Hr Anderson Dorat Dose Rate mSv sh 26 Jan 2012 3 56 PM 4 05 PM 4 d Fage 1 of 1 Zoom Factor 100 Figure 28 Print dose history The currently viewed dose graph or dose table can be printed The same data that is displayed will be printed Follow the instructions below to print 1 Enter the application menu and either select Print or continue with steps 2 3 2 Select Print Preview to preview and customize the print area In this menu you can also find tools to export and e mail the current view 3 Select Print 43 RaySafe i2 dose manager user manual Use dose manager EXPORT DATA FROM A DOSE TABLE O Dose Dose Manager c localdosemanagerdatabase_ sdf Home Dose Navigation 3 P a 4 Day Month 3 7 2011 Z Accumulated Dose V WS Events T 4 P p Ad Week Year 1 26 2012 JL Dose Rate y Undo Redo Show Left Right ee ee q q e Zoom Zoom All Export to Excel Brixi Save in e Doc orte User Information Public Material Full Name a Clin Dose Session 2 Total Dose Battery Status Hjalmar Soderberg Nur r Asen Opsy 924 Sv ee lan Smith Nur Weert tas 572 pSv 17 6 mSv et Jane Gray Doc 2 Sv 2 Sv per John Bauer Doc 3ySv 3ySv po Laura Lewis Nur Desktop 67 uSv 204 Sv aw Monica Ranger Doc 442 pS 442 Sv nt P11000851 Doc OpSy
2. Settings Dose Session 1 peee 102012 8 11 25 AM Dose Session 2 efefell 2 10 15 12 AM Total Dose 2 fa 2010 2 40 13 PM 8 95 mSy 1796 of vearly max 5 21 mdy 8 05 mS 9 94 mS Figure 20 Dosimeter settings Dose tab Dose tab View the current accumulated dose for the dosimeter and reset Dose Session 1 and 2 The action reset Dose Session is applied immediately and also exits the dialog 4 Wait for a few seconds before you remove the dosimeter from the cradle after you have saved the changes COLLECT DATA FROM DOSIMETER Follow the instructions below to collect data from a dosimeter 1 Make sure that a cradle is connected to your computer s USB port 2 Insert a dosimeter in the cradle The computer will detect the dosimeter automatically and the dosimeter information will appear in dose manager 25 RaySafe i2 dose manager user manual Use dose manager COLLECT DATA FROM REAL TIME DISPLAY Follow the instructions below to collect data from one or several real time displays in your local network Dose Manager c localdosemanagerdatabase_ sdf Show Dosimeter Delete Show New Delete Synchronize Manage Synchronize USB All dosimeters Dosimeter ID oc De scar JES Dose Session 2 Groups a Displayed Name Full Name Clinical Role Dosimeter Position Annual Dose Percentage of n Dose Session 1 Total Dose as Doctors 3 11000109 3 11000111 J 11000
3. Table 10 Graph details group functions DESCRIPTION Show hide the accumulated dose in the graph Show hide the dose rate in the dose graph 19 RaySafe i2 dose manager user manual Get to know dose manager FUNCTION DESCRIPTION Show details Checked The graphs will display dose rate samples for every second where such data is available Unchecked the graphs will display mean dose rate values per hour Events Show hide events such as synchronization occasions in the dose graph Graph options Enter the graph options dialog small icon in the lower right corner of the graph detail group where you can access the graph visibility settings and select to show hide EXPORT GROUP Real time display to dosimeter synchronization occasions Cradle to dose manager synchronization occasions Session reset occasions Event labels Accumulated dose Dose rate Details The Export group allows you to export the dose table lable 17 Export group functions FUNCTION DESCRIPTION Export to clipboard Copy all data from the dose table to clipboard 20 RaySafe i2 dose manager user manual Get to know dose manager FUNCTION Export Export raw data SELECTION GROUP DESCRIPTION Export all visible data from the dose table to one of the following formats e Microsoft Excel CSV Comma Separated Values which is a common standard for text spread sheet files that can be used in most spread sheet and databa
4. REPORTS You can easily create reports for further analysis of both separate dosimeters and groups of dosimeters CREATE REPORTS Dose Manager c localdosemanagerdatabase sdf SIRSA ts TOS Show Dosimeter Delete Ifi D Synchronize Manage Synchronize RaySafe Options USB ers i Reports veal Time Display Help Reports Groups Report Name a Template a Group YearlyDoseReport0 Yearly dose reports YearlyDoseReport1 Yearly dose reports YearlyDoseReport2 Yearly dose reports Report Wizard Yearly dose reports Monthly dose reports Weekly dose reports Details Period 2011 12172011 12 31 2011 Name YearlyDoseReport0 Header Text Yearly dose reports Cancel Grouping Enabled Group Description v Show Graph Figure 33 Create a report Follow the instructions below to create a report for dose data 1 Click the Show button in the reports group 2 Click New Dose manager will open a Report Wizard 3 Select one of the standard templates and press Next 4 Select which dosimeter s and or group s of dosimeters to include in the report by using the arrows and press Next 5 Select the time range for the report 50 RaySafe i2 dose manager user manual Use dose manager If the end time for the report is in the future for example if you make a report for the c
5. RaySafe i2 dose manager user manual Use dose manager VIEW DOSE HISTORY AS A TABLE Dose Manager c localdosemanagerdatabase_ sdf Jose ome gt Month 37 7 2011 7 Accumulated Dose aN Events f 4 ur Year 1 26 2012 gt JL Dose Rate iedo ExportTo Export Export Raw Clear ay q e Zoom Show Details Clipboard X Data All dosimeters Dosimeter ID Displayed Name Full Name Clinical Role Dosimeter Position Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose Battery Status c 11000155 Dr Smith lan Smith Nurse Torso 17 6 mSv 462 pSv 572 uSv 17 6 mSv c 11000268 H kans 11000268 HM Doctor Torso OpSy 533 uSv OmSyv 767 pSv 11000143 Mr Anderson Roger Anderson Doctor Torso 32 pSv 31 pSv 41 Sv 639 pSv c 11000136 z Patrik George Doctor Torso 11 pSv 11 pSv 11 pSv 11 Sv 11000149 p Sam Peterson Doctor Torso 8 95 mSv 5 21 mSv 8 05 mSv 9 94 mSv Ruth Westheimer Nurse Torso Opsy 585 pSv 585 pSv 596 pSv Laura Lewis Nurse Head Opsy Opsy 67 Sv 204 Sv Monica Ranger Doctor Torso Opsy 442 Sy 442 Sy 442 Sy 11000851 P11000851 Doctor Torso OpSy OpSy OpSy OpSy c 11000469 PDM 11000469 Doctor Torso Busy Z OmSv OmSv 8 p5 c 11000216 PD11000216 Doctor Torso Opsy 5 677 mSv 5 712 mSv 5 712 mSv L 1 11000858 11000858 Doctor Torso Ousy 2 Ousy OuSy 4 Mar 2011 Jan 2012 11000134 Ms Burrows 11001004 Ms Lewis Acc Dose mSv Dose mSv D
6. 3 Access the dosimeter options dialog by clicking the dosimeter options button in the dosimeter group in the home tab The dosimeter options dialog is separated in three tabs For descriptions about the information that is available in these tabs see section Dosimeters on page 10 33 RaySafe i2 dose manager user manual Use dose manager E Dosimeter Options Display Mame o Settings Mr Peterson Dosimeter Position ey Dose Torso Clinical Role Doctor Displayed Symbol Annual Dose Limit mS 0 00 Figure 18 Dosimeter information tab Information tab Change information about the person using the dosimeter Store or discard changes with Save or Cancel E Dosimeter Options Dosimeter Time fa a 271672012 9 46 38 AH p Synchronize Time A iseereenrereereeneeeeneerneneernremseereeeeees e ad Real Time Display Mode wy Dose Show Hide Power Mode C On Off Dose History Reset Dose History Technical Information Battery Status Firmware Version Figure 19 Dosimeter settings tab Settings tab Change the dosimeter s settings and access information about the dosimeter The actions synchronize time and reset dose history are applied immediately Store or discard all other changes with Save or Cancel 34 RaySafe i2 dose manager user manual Use dose manager E Dosimeter Options Dose Information 8 Annual Dose Q vormation 1 1 2012 12 00 00 AM
7. 3ySv 204 pSv 442 pSy Opsy 11 pSv 5 712 mSv 8 yuSv 639 pSv 596 pS 9 94 mSv Dose Rate mSv h ASW asog pajejnuinaoy 7 Oct 2011 30 Jan 2012 Dose Table Figure 14 Dose graph overview In the dose graph tab data from one or several dosimeters will be presented as a graph It is possible to navigate in the graph and to customize the view according to your needs see section View dose history as a graph on page 40 and section View dose history as a graph on page 46 for instructions GRAPH LEGEND In the graph legend you can see information about the graphs for different dosimeters Va RaySafe i2 dose manager user manual Get to know dose manager Name 11000139 Dr Gray 110001 34 Ms Burrows 11000129 Dr Samova Figure 15 Graph legend SELECTIONS IN A DOSE GRAPH Selection Summary Start Time 1 24 2012 10 00 00 AM End Time 1 25 2012 4 00 00 AM Time Span 18 00 00 Name Dose Peak Dose Rate Mean Dose Rate 11000139 Dr Gray 0 pSwrh O woh 110007 34 Ms Burrowes Opoy O Suh X Clear Selection Figure 16 A selection in a dose graph Make selections in a dose graph to analyze a certain time span further see section Make a selection in a graph on page 41 When you have made a selection the following information is available in the graph legend Table 22 Dose graph selections ITEM DESCRIPTION Selection summary An overall description about the sele
8. RaySafe i2 dose manager user manual Get to know dose manager DOSE GRAPH TAB OVERVIEW Dose Manager c localdosemanagerdatabase_ sdf PAN Events ExportTo Export Export Raw Clipboard 7 Data Month 10 722011 Z Accumulated Dose Day Week Year 1 30 2012 z JL Dose Rate OA 4 Y Undo Redo Show Left Right Zoom Zoom Raysafe Show Details All dosimeters Dosimeter ID Displayed Name Full Name Clinical Role Dosimeter Position Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose Battery Status gt 11000139 E 11000111 11001004 5 11000109 3 11000851 1 11000136 3 11000216 11000469 11000143 _ 11000134 1 11000149 Dr Gray Dr Bauer Ms Lewis Ms Ranger R3 851 Mr George R6 216 R5 469 Mr Anderson Ms Burrows Mr Peterson Jane Gray John Bauer Laura Lewis Monica Ranger P11000851 Patrik George PD11000216 PDM 11000469 Roger Anderson Ruth Westheimer Sam Peterson Doctor Doctor Nurse Doctor Doctor Doctor Doctor Doctor Doctor Nurse Doctor Torso Torso Head Torso Torso Torso Torso Torso Torso Torso Torso OpSy Opsy Opsy OpSy Opsy 11 Sv Opsy Bpsv 32 pSv Opsy 8 95 mSv 0 0 0 0 2yuSv 3ySv Opsy 442 pSy Opsy 11 pSv 5 677 mSv OmSy 31 pSv 585 pSv 5 21 mSv 2yuSv 3ySyv 67 pSv 442 Sv Opsyv 11 Sy 5 712 mSv OmSyv 41 pSv 585 pSv 8 05 mSv 2uSv
9. 01 00 0 596 02 00 i i 0 596 03 00 0 596 04 00 i i 0 596 05 00 0 596 06 00 0 596 07 00 v 0 596 3 Details Dose Graph Figure 17 Dose table overview In the dose table tab data from one or several dosimeters will be presented as a table It is possible to navigate in the table and to customize the view according to your needs see section View dose history as a table on page 42 and section View dose history as a table on page 48 for instructions yi RaySafe i2 dose manager user manual Use dose manager USE DOSE MANAGER This chapter contains instructions and commonly used work flows in dose manager Detailed descriptions of all the available features are found in section Get to know dose manager on page GET STARTED WITH DOSE MANAGER CHANGE DOSIMETER INFORMATION AND SETTINGS When you change the dosimeter s information and settings in dose manager the dosimeter will synchronize these changes to real time displays and dose viewer NOTE It is only possible to access and change the dosimeter options when the dosimeter is placed in a cradle Follow the instructions below to change dosimeter information and settings 1 Make sure that a cradle is connected to your computer s USB port 2 Insert a dosimeter in the cradle The computer will detect the dosimeter automatically and the dosimeter information will appear in dose manager
10. Dose mSv Dose mSv Dose Rate mSv h Acc Dose mSv Dose mSv Dose Rate mSv h 2011 March f i 0 204 April 0 204 5 May i H 0 204 June B F 0 204 July i i 0 204 August i i i 0 204 September i 0 204 October i i i 0 204 November i 0 204 December i 0 204 2012 January i i i 0 204 s Details Dose Graph Figure 32 View dose history as a table Follow the instructions below to view dose history as a table 1 Select either Several dosimeters in the All dosimeters window by holding down Ctrl while clicking on the dosimeters Or e A group of dosimeters 2 Click the tab Dose Table to see the dose data presented in a table 3 Click Show all All available data for the selected dosimeter will appear The time range will start the first date the dosimeter begun to measure dose and stop the last date the dosimeter was synchronized 4 Use the Navigation and Graph details toolbars in the Dose Navigation toolbar to customize the table and navigate in it 48 RaySafe i2 dose manager user manual Use dose manager NOTE he data presented in the table depends on which time span is used PRINT DATA FROM A DOSE GRAPH OR DOSE TABLE See section Print data from a dose graph or dose table on page 43 EXPORT DATA FROM A DOSE TABLE See section Export data from a dose table on page 44 49 RaySafe i2 dose manager user manual Use dose manager
11. Zoom Zoom Zoom X Setup Page page Page Page Pages Out 7 In z Zee Yearly Dose Report YearlyDoseReport3 2012 Alidose hi msu Dosi meer Full Name nosa 101 noo ara Lew 11000891 11000891 10005 110058 11000851 P 11000851 H11o0e9 PD M 1 1000489 noone 11000416 11000068 1000216 11000258 HM PD11000216 1100155 fi Smit 11000149 Sam Peterson 11000103 Roger Aide rsor 11000139 Jaire Gray 11000135 Patrk George 11000134 Riti Westie mer 11000129 Hjalmar Stick rbe rg 11000111 Jobe Barer noo Morka Ranger Friday January 27 3012 Figure 35 Export or e mail a report Dose Manager c localdosemanagerdatabase sdf PDF Export Options Page range Don t embed these fonts Images quality V Compressed Highest F Show print dialog on open Password Security Application Author Keywords Subject Title none Page 1 of 2 3 Select either Export or E mail as in the Document toolbar and select the preferred file format 4 Enter export options 5 Click Close to exit the report preview mode DOSE MANAGER OPTIONS SET PASSWORD To protect the information stored in dose manager it is possible to set an optional password that will be required when dose manager is launched Follow the instructions below to set a password 1 Click the Application menu 2 Select Optio
12. 129 J 11000134 1 11000136 J 11000139 11000143 11000149 3 11000155 3 11000216 11000268 lt 11000416 Ms Ranger Dr Bauer Dr Samova Ms Burrows Mr George Dr Gray Mr Anderson Mr Peterson Dr Smith R6 216 H kans RI 416 Monica Ranger Doctor 3 eal Time Displays Torso OpSy 0 Real Time Display Properties Notes nelude In Synchronization Last synchronization time 442 Sv 3 psy OpSy 585 pSv 11 Sy 2ySv 41 Sv 8 05 mSv 572 pSv 5 712 mSv OmSyv 107 uSv 442 Sv 3ySv 924 Sv 596 Sv 11 Sy 2ySv 639 uSv 9 94 mSv 17 6 mSv 5 712 mSv 767 pSv 107 uSy Battery Status Details Real Time Display Information 11000129 11000134 11000136 11000139 Hane Location Dosimeter Information Full Name Hjalmar Soderberg Dosimeter Display Name Dr Samova Dosimeter F Refresh Synchronize Time 2 E OK Clinical Role Nurse Battery Stal Dose Information 0 uSY 09 ofpearly max 20 0 mSv 0 uSY 0 uSY 924 uSY Annual Dose 1 1 2012 12 00 00 4M Dose Session 1 12 27 2011 1 07 51 PM Dose Session 12 27 2011 1 07 42 PM Total Dose 4 13 2011 10 07 35 AM Figure 21 Collect data from real time display 1 Click the button Manage in the Home toolbar 2 Select Find real time displays and wait while dose manager is searching fo
13. 4 Click the button Legend to the left of the graph to see the graph legend 46 RaySafe i2 dose manager user manual Use dose manager To make the graph legend permanently visible click the pin in the upper right corner Click the pin again to hide the graph legend To change the graph colors select a dosimeter and right click on it Select either dose graph color or dose rate graph color and choose your preferred color and click OK Dose Manager c localdosemanagerdatabase_ sdf Dose Navigation 5 P T 4 Day Month 32 722011 Z Accumulated Dose YS Events r l Ad Week Year 1 26 2012 JL Dose Rate v e Undo Redo Show Left Right ExportTo Export Export Raw ay A Zoom Zoom All Show Details W Clipboard bd Data Navigatio Graph Deta a Export electio Help All dosimeters Dosimeter ID Displayed Name a Full Name Clinical Role Dosimeter Position Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose Battery Status c 11000155 Dr Smith lan Smith Nurse Torso 17 6 mSv 462 Sv 572 pSv 17 6 mSv c 11000268 H kans 11000268 HM Doctor Torso OpSy 533 pSv OmSv 767 pSyv c 11000143 Mr Anderson Roger Anderson Doctor Torso 32 pSv 31 Sv 41 pSv 639 pSv c 11000136 Mr George Patrik George Doctor Torso 11 pSv zZ 11 pSv 11 pSv 11 uSv 11000149 Mr Peterson Sam Peterson Doctor Torso 8 95 mSv 5 21 mSv 8 05 mSv 9 94 mSv 11000134 Ms Burrows Ruth Westheimer Nurse Torso Opsyv 585 pSv 585 pSv 596 pS
14. Dose Session 1 ef 10 2012 8 11 25 AM Dose Session 2 eer elie 10 19 12 AM Total Dose eee A010 2 40 13 PM Figure 7 Dose tab FUNCTION Accumulated personal dose Percentage of yearly max Dose Session 1 6 95 mS 1796 oof yearly max 5 21 mS 8 05 mSy 9 94 mSy Table 6 Dose tab functions DESCRIPTION The dosimeter s accumulated annual dose measured this calendar year or since last reset measured in Sv Time of last reset The dosimeter s accumulated annual dose measured this year or since last manual reset measured in Sv Trip meter for dose values The accumulated dose for a session since last Dose Session reset measured in Sv Use the Reset button to reset this Dose Session to zero Time of last reset RaySafe i2 dose manager user manual Get to know dose manager FUNCTION Dose Session 2 Total personal dose REPORTS DESCRIPTION Trip meter for dose values The accumulated dose for a session since last Dose Session reset measured in Sv Use the Reset button to reset this Dose Session to zero Time of last reset The total dose exposure for a dosimeter since last dose history reset Time of last reset In the reports group you can find the following tools FUNCTION Show New Delete lable 7 Reports group functions DESCRIPTION Show all available reports Enter the report wizard to create a new report There are 4 standard report templates available to
15. Dose rate samples in the dosimeter dose rate memory are overwritten TIME MANAGEMENT The dosimeter logs dose history in local time with no daylight saving time adjustments Daylight saving time adjustment is done in the real time display dose viewer or dose manager when the dose history is presented The following happens when the daylight saving time is changed e When going to summertime one extra hour with no dose data will be added to the dose log e When going to wintertime two hours of dose data will be merged into one hour This hour contains no dose rate details When changing from summertime to wintertime dose date details in the two merged hours will not be displayed SECURITY AND PRIVACY REQUIREMENTS NETWORK PORTS The following ports and protocols are open on the real time display for communication with the dose manager TCP UDP PORT NUMBER PROTOCOL ADDITIONAL NOTE TCP 80 0 g SOAP httpd 2 7 Used for regular bidirectional communication between real time display and dose manager 58 RaySafe i2 dose manager user manual Technical data TCP UDP PORT NUMBER PROTOCOL ADDITIONAL NOTE UDP 8060 Proprietary Protocol bidirectional used for real time display discovery discovery protocol ENCRYPTION RaySafe i2 data is encrypted during transmission at rest on the real time display and is stored in an encrypted dose manager database 29
16. ESCRIPTION Undo zoom Move one step back in a sequence of zoom actions showing the last selected time range Redo zoom Move one step forward in a sequence of zoom actions showing the time range that was selected before the last undo zoom action 18 RaySafe i2 dose manager user manual Get to know dose manager FUNCTION Show all Left Right Day Week Month Year Start time End time GRAPH DETAILS GROUP DESCRIPTION Show all available data for the selected dosimeter s The time range will start the first date any dosimeter begun to measure dose and stop the last date any dosimeter was synchronized Shift the time range one step backward If you have selected year month week day the time range will move one year month week day backward If you have selected another time range the time range will move approximately 10 backward Shift the time range one step forward If you have selected year month week day the time range will move one year month week day forward If you have selected another time range the time range will move approximately 10 forward View dose history for the current day View dose history for the current week View dose history for the current month View dose history for the current year The viewed time range start day The viewed time range end day The Graph Details group allows you to select which information is visible in the graph FUNCTION Accumulated dose Dose rate
17. OpSy on L Patrik George Doc MOME 11 pSv 11 pSv met 1 11000216 R PD11000216 Doc 5 712 mSv 5 712 mSv n 11000469 Li PDM 11000469 Doc E OmSv psy 11000143 Mr Roger Anderson A 41 Sv 639 pSv nett My Computer 585 uSv 596 uSy sot Dose Table om Expand All ETE i File name bi Save Abit i 11000129 Dr Samova 11000136 M Save as type Excel Document xls z sissi 4 ate mSv h Acc Dose mSv Dose mSv Dose Rate mSvi h Acc Dose 2011 eS fii ae wie i 0 002 0 924 0 924 0 480 2012 January 0 442 0 000 0 000 0 003 0 000 0 001 0 924 0 000 0 000 0 01 T 1 b gt Details Dose Graph Figure 29 Export data from dose table Follow the instructions below to export data from a dose table for further analysis 1 Make sure that you are in the Dose Table view 2 Select the dosimeter s from which you want to export data Note that all dosimeters in a selection may not have been exposed to radiation during the same time 3 Click the Export button and select your preferred file format 4 Save the document on your computer NOTE Only the data that is currently visible in the dose table will be exported Click the button Expand all to make all data visible COPY SPECIFIC CELLS IN A TABLE 1 Make sure that you are in the Dose Table view 2 Select the dosimeter s from which you want to export data Aa RaySafe i2 dose manager user manual Use dose manager Note that all dosimeters in a selec
18. Peterson Doctor 11000155 Dr Smith lan Smith Nurse 11000216 R6 216 PD11000216 Doctor jl 5 712 mSv c 11000268 H kans 11000268 HM Doctor 533 pSv 767 pSv 11000416 R93 416 11000416 Doctor 2 107 uSy 107 uSy 0 Details 11000149 Dosimeter Information Member of groups Full Name Sam Peterson Dosimeter 11000149 Doctors Display Name Mr Peterson Dosimeter Position Torso Clinical Role Doctor Battery Status a Dose Information Annual Dose 1 1 2012 12 00 00 AM 8 95 mSy 17 of yearly max 50 0 mSv Dose Session 1 2 10 2012 8 11 25 AM 5 21 mSy Dose Session 2 2 2 2012 10 19 12 AM 8 05 mSY Total Dose 0 2 40 9 94 mSY Figure 2 Dose manager overview The following items are available when you start dose manager lable 7 Dose manager overview ITEM DESCRIPTION 1 Application menu Manage databases and printing and access the Options dialogs see section Application menu overview on page 9 2 Home Show and manage dosimeters groups and reports See section Home toolbar overview on page 10 3 Dose navigation Navigate in the dose history see section Dose navigation toolbar overview on page 18 4 Report preview Preview and export reports see section Reports preview toolbar overview on page 22 RaySafe i2 dose manager user manual Get to know dose manager ITEM DESCRIPTION 5 All dosimeters Show available items see
19. S e Operating systems Windows 7 Windows Vista or Windows XP e NET 3 5 e Atleast one USB port available e Atleast 2 GB of system memory available e Atleast 1GB of hard disk space available e Recommended screen resolution at least 1280 x 1024 OTHER USER MANUALS e Dose viewer is described in a separate user manual which can be found from the Help menu in dose viewer software e The dosimeters are described in a quick guide delivered together with the dosimeter 56 RaySafe i2 dose manager user manual Troubleshooting e The real time display is described in the system user manual e More information about installation and maintenance can be found in the service manual delivered with the system 5 RaySafe i2 dose manager user manual Technical data TECHNICAL DATA DOSIMETER AND REAL TIME DISPLAY DOSE MANAGER MEMORIES Dose rate samples that have been overwritten in the dosimeter s dose rate memory may still be available in the real time display and dose manager memories If there are no dose rate samples neither in the real time display or dose manager memories nor in the dosimeter dose rate memory the real time display and dose manager will instead display mean dose rate values based on accumulated dose values Lack of dose rate samples in the real time display and or dose manager memories occurs when the e Dosimeter is not within range of the real time display when it is exposed to radiation e
20. USER MANUAL RaySate 12 dose manager W RaySafe 2012 03 Unfors RaySafe 5001049 A All rights are reserved Reproduction or transmission in whole or in part in any form or by any means electronic mechanical or otherwise is prohibited without the prior written consent of the copyright owner RaySafe i2 dose manager user manual Contents CONTENTS IEC OIN isc este tanssnedate tenn dvaiescntsias E A A 5 About the RaySafe i2 System xcs casiceeivseicendcesesecbaceebsdehianhededaentgdadeersedeauabedadec 5 PROUT TS SYM WOKS sariren sE r E E E E E EE 6 ADOUT TMS USEF man dl ssassn earo eee EEN EEEE TAEAE EESERE TOEO ERERTS 6 GET TO KNOW DOSE MANAGER eesesesriesrisessiererrsrerisrerisrsriererrererreren 7 HET OCCT OM Todase Mana OCI accra cares cco rers 7 Application Menu OVervieW ssssissiiersrisrierisrisrierresresrrsrisrisrisrisrrsrrseresreen 9 Home toolbar OvervieW ec ccccecesccsscesecescesecssccsecesecssecsecesecsecseceseesseeeeenees 10 Dose navigation toolbar OvervieW ssssssessesssssssesrssrrsrrsrrsrrsrrsrrseresresrsns 18 Reports preview toolbar OvervieW ssssessisreerisrierierisrierisrrerrerrerreeresren 22 All dosimeters window Overview ooo ceccccecccsscesecesecsscesecsseeeeeseesseeneeesees 24 Petals TAD OVETIEW serana a A ETE E aA aAa 26 Dose graph tab Overvie W sssssessssssesseisrsersrssrssrsrisresrsrrsresresrsrrsresrssrerrsren 29 Dose table tab OVEIVIGW sicdss icca sisdstadscescdvsesscessdeutdenteentsu
21. a Displayed Name Full Name Clinical Role Dosimeter Position Annual Dose Percentage of An Dose Session 1 Dose Session 2 Total Dose Battery Status 4 Doctors 3 11000109 Ms Ranger Monica Ranger Doctor Torso OpSy 0 442 Sv 442 Sv 442 Sv 11000111 Dr Bauer John Bauer Doctor Torso Opsy 0 3ySv 3ySyv 3ySyv 11000129 Dr Samova Hjalmar S derberg Nurse Torso Opsy 0 OpSyv OpSy 924 Sv 11000134 Ms Burrows Ruth Westheimer Nurse Torso Opsy 585 pSv 585 pSv 596 pSv 11000136 Mr George Patrik George Doctor Torso 11 pSy i 11 pSv 11 Sy 11 pSv 11000139 Dr Gray Jane Gray Doctor Torso Opsy 2ySv 2ySv 2ySv c 11000143 Mr Anderson Roger Anderson Doctor Torso 32 pSv 31 Sy 41 Sv 639 pSv 11000149 Mr Peterson Sam Peterson Doctor Torso 8 95 mSv 5 21 mSv 8 05 mSv 9 94 mSv 11000155 Dr Smith lan Smith Nurse Torso 17 6 mSv 462 pSv 572 pSv 17 6 mSv 11000216 R6 216 PD11000216 Doctor Torso OpSy 5 677 mSv 5 712 mSv 5 712 mSv 11000268 H kans 11000268 HM Doctor Torso Opsy 533 pSv OmSv 767 pSv 11000416 R9 416 11000416 Doctor Torso Ousy 107 uSy 107 uSy 107 uSy 7 Oct 2011 30 Jan 2012 Expand All 11000129 Dr Samova 11000134 Ms Burrows 11000136 Mr George 11000139D Acc Dose mSv Dose mSv Dose Rate mSv h Acc Dose mSv Dose mSv Dose Rate mSv h Acc Dose mSv Dose mSv Dose Rate mSvsh Acc Dose 2011 October yn l l 0 019 November i i 0 594 December i 0 596 2012 January B Week 01 Sunday 00 00 i i 0 596
22. ayed Symbol Annual Doge Limit mS w 50 00 Figure 5 Information tab lable 4 Information tab functions FUNCTION DESCRIPTION Full name Full name of the person using the dosimeter This text field is limited to maximum 40 characters due to space limitations in the real time display If dosimeters are shared with others it may be convenient to name the dosimeters Doctorl Doctor2 and so on for the clinical role Doctor Using different colors on the dosimeter can also help to separate each clinical role 12 RaySafe i2 dose manager user manual Get to know dose manager FUNCTION Displayed name Dosimeter position Clinical role Displayed symbol Annual dose limit DESCRIPTION The name that is displayed when the dosimeter appears in a real time display This name is also used to identify a dosimeter in dose viewer and dose manager This text field is limited to maximum 16 characters due to space limitations in the real time display Reflects where on the person the dosimeter is positioned and can be set to one of Head Torso Hand Belly Leg or Other Reflects the role of the person using the dosimeter and can be set to one of Doctor Nurse Technician or Other The color which is displayed when the dosimeter appears in a real time display This value is used to show the annual dose value in relation to the annual dose limit in percent If you do not want to show this relation se
23. base reports upon e Yearly dose report e Monthly dose report e Weekly dose report e Dosimeter report Delete the selected report s For information about how to work with reports see section Reports on page 50 For information about the reports preview see section Reports preview toolbar overview on page 22 RaySafe i2 dose manager user manual Get to know dose manager REAL TIME DISPLAYS The real time displays group provides the following tools lable 8 Real time displays group functions FUNCTION DESCRIPTION Synchronize Synchronize data from real time displays that are added to dose manager Manage Find real time displays in your local network and add them to dose manager Manage real time displays that are added to dose manager Synchronize USB Synchronize real time display data from USB DOSE NAVIGATION TOOLBAR OVERVIEW OQ AAS amp or Mom em a cue one al ob o Xie Year 1430 2012 JL Dose Rate Undo Redo Show Left Right Expot To Export Export Raw ata Zoom Zoom l Show Details W Clipboard D Figure 8 Dose navigation toolbar The dose navigation toolbar accessible when viewing dose graphs or dose tables is where you find tools to navigate in graphs and tables The following items are available in the dose navigation toolbar NAVIGATION GROUP The Navigation group contains access tools for dose history navigation lable 9 Navigation group functions FUNCTION D
24. ccessories Not every function described may be available on your product RaySafe i2 dose manager user manual Get to know dose manager GET TO KNOW DOSE MANAGER This chapter describes the available features in dose manager Instructions and commonly used work flows are found in section Use dose manager on page 33 INTRODUCTION TO DOSE MANAGER Dose manager is a powerful easy to use tool for analyzing reporting and storing dose information as well as administrating multiple dosimeters Dose manager makes it possible for you to Store and manage dose history for multiple dosimeters Collect dose history from real time displays in your local network Analyze dose data View dose history as a graph or table Export dose data for further analysis with other software tools such as Excel Create and print reports of dose history RaySafe i2 dose manager user manual Get to know dose manager Dose Manager c localdosemanagerdatabase_ sdf tr m izd X F t New Delete Synchronize Manage Synchronize RaySafe USB Full Name Clinical Role Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose ia wa tery Status Dr Bauer John Bauer c 11000129 Dr Samova Hjalmar Soderberg Nurse 11000134 Ms Burrows Ruth Westheimer Nurse c 11000136 Mr George Patrik George Doctor c 11000139 Dr Gray Jane Gray Doctor c 11000143 Mr Anderson Roger Anderson Doctor 11000149 Mr Peterson Sam
25. ction 30 RaySafe i2 dose manager user manual Get to know dose manager ITEM DESCRIPTION Start The selection s start date and time End The selection s end date and time Span The selection s duration in number of days and hours Name Sort the list of dosimeters in a selection either ascending or descending Dose The total dose in the selected time span Peak dose rate The maximum dose rate in the selected time span Mean dose rate The mean dose rate in the selected time span EVENTS IN A DOSE GRAPH The dose graph can show information about the following events lable 23 Dose graph events EVENT DESCRIPTION Real time display to dosimeter Shows when a dosimeter has been synchronized via a occasions real synchronization time display Cradle to dosimeter Shows when a dosimeter has been synchronized via a occasions synchronization cradle Session reset occasions Shows when Dose Session 1 or 2 has been reset 31 RaySafe i2 dose manager user manual Get to know dose manager DOSE TABLE TAB OVERVIEW O Jose Dose Manager c localdosemanagerdatabase_ sdf Home Day Month 10 7 2011 Z Accumulated Dose FAN Events ZA w Week Year 173072012 JL Dose Rate l P R Undo Redo Show Left Right ExportTo Export Export Raw Clear Raysafe Zoom Zoom All Show Details Clipboard z Data electio Groups All dosimeters Groups Dosimeter ID
26. depending on what you are currently working on It is possible to customize which columns to be visible see section Customize the columns on page 39 24 RaySafe i2 dose manager user manual Get to know dose manager Dosimeter ID a Displayed Name Full Name Clinical Role Dosimeter Position Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose Battery Status a a Monica anger Doctor Toso OySy Oy ayy yy c 11000111 Dr Bauer John Bauer Doctor Torso Opsy 0 3ySv 3ySv 3ySyv satt 11000129 Dr Samova Hjalmar Soderberg Nurse Torso OpSy 0 OpSy OpSy 924 Sv weet c 11000134 Ms Burrows Ruth Westheimer Nurse Torso Opsy 0 585 pSv 585 pSv 596 pSv sot F 11000136 Mr George Patrik George Doctor Torso 11 pSv 0 11 pSv 11 pSv 11 5v ett c 11000139 Dr Gray Jane Gray Doctor Torso OpSy 0 2uSv 2 uSv 2 Sv eet 11000143 Mr Anderson Roger Anderson Doctor Torso 32 pSv 0 31 pSv 41 Sv 639 pSv meat 11000149 Mr Peterson Sam Peterson Doctor Torso 8 95 mSv 17 5 21 mSv 8 05 mSv 9 94 mSv ett 11000155 Dr Smith lan Smith Nurse Torso 17 6 mSv 35 462 Sv 572 uSv 17 6 mSv sett c 11000216 R6 216 PD11000216 Doctor Torso Opsv 0 5 677 mSv 5 712 mSv 5 712 mSv c 11000268 Hakans 11000268 HM Doctor Torso OpSy 0 533 pSv OmSy 767 pSv et i Je 11000416 AS 416 11000416 Doctor Torso Ousy 0 107 uSy 107 usy 107 uSy 3 ae Figure 10 All dosimeters window When show dosimeters is selected the following informa
27. der row in the main window and select Show field chooser 2 Drag and drop column headers between the field chooser and the column header row in the main window The order of the selected column headers can be easily changed Just drag and drop a column header to move it to the left or to the right SORT INFORMATION IN THE COLUMNS e Click on the different column headers to sort the list ascending or descending 39 RaySafe i2 dose manager user manual Use dose manager ANALYZE DOSE HISTORY FROM ONE DOSIMETER VIEW DOSE HISTORY AS A GRAPH O Dose Dose Manager c localdosemanagerdatabase_ sdf Home E 3 gation 4 P Day Month 1726 2012 oe 1226 2012 JL Dose Rate Undo Redo Left Fight Zoom Zoom Show Details Accumulated Dose N Events Week Year ExpotTo Export Export Raw Clipboard X Data All dosimeters Dosimeter ID 11000129 11000155 c 11000139 11000111 11001004 11000109 11000851 R3 85 11000136 Mr George c 11000216 R6 216 1100046 R5 469 Mr Anderson Displayed Name Dr Samova Dr Smith Dr Gray Dr Bauer Ms Lewis Ms Ranger 211000134 Ms Burrows _ Fuuth Westheimer Full Name Hjalmar Soderberg lan Smith Jane Gray John Bauer Laura Lewis Monica Ranger P11000851 Patrik George PD11000216 PDM 11000469 Roger Anderson a Clinical Role Nurse Nurse Doctor Doctor Nurse Doctor Doctor Doct
28. e Dose Navigation toolbar to clear your selection 47 RaySafe i2 dose manager user manual Use dose manager VIEW DOSE HISTORY AS A TABLE Dose Manager c localdosemanagerdatabase_ sdf Day Month 3 7 2011 W Events Week Year 1 26 2012 JL Dose Rate Left Fight Export To pni oe q q e Show Details D Maaa All dosimeters Dosimeter ID Displayed Name Full Name Clinical Role Dosimeter Position Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose Battery Status c 11000155 Dr Smith lan Smith Nurse Torso 17 6 mSv 35 462 pSv 572 pSv 17 6 mSv c 11000268 Hakans 11000268 HM Doctor Torso OpsSy z 533 pSv OmSv 767 pSv c 11000143 Mr Anderson Roger Anderson Doctor Torso 32 pSv 31 pSv 41 Sv 639 pSv 11000136 hi Patrik George Doctor Torso 11 pSv 11 pSv 11 pSv 11 Sv c 11000149 Sam Peterson Doctor Torso 8 95 mSv 5 21 mSv 8 05 mSv 9 94 mSv i4 11000134 Ruth Westheimer Nurse Torso Osy ES 585 pSv 585 pSv 596 pSv Ms ewi Laura Lewis Nurse Head Opsy r Opsy 67 Sv 204 Sv L 11000109 Ms Monica Ranger Doctor Torso OpsSy 442 Sy 442 Sy 442 Sv 11000851 P11000851 Doctor Torso OpSyv r4 OpSyv OpSyv OpSyv 11000469 PDM 11000469 Doctor Torso BySv OmSv OmSv Busy 11000216 PD11000216 Doctor Torso OpSy 5 677 mSv 5 712 mSv 5 712 mSv 1 1 11000858 11000858 Doctor Torso QuSy QuSy QuSy Ousy Mar 2011 Jan 2012 11000134 Ms Burrows 11001004 Ms Lewis Acc
29. e Off Power saving mode No communication with real time displays will take place and no registration of dose data will occur Dose history The accumulated dose history the dose rate history and Dose Sessions 1 and 2 will be reset to 0 The following happens when the dose history is reset e In dose viewer and real time displays it will appear as if the dosimeter has started measuring from O again The deleted dose history cannot be retrieved e n dose manager the dose history that was available before reset will be archived and possible to retrieve by clicking next to the dosimeter in the All dosimeters window Dose manager will start a new session for the dosimeter and it will appear as if the dose history will start measuring from Q in the new session Technical information Battery status indicates the dosimeter s battery status e Green and yellow indicates normal use e Red indicates that the dosimeter need to be replaced in 4 6 months at normal use e Acrossed battery indicates that there is no battery left The dosimeter does not measure radiation and will not communicate with real time displays Firmware version refers to the firmware that is currently installed in the dosimeter 15 RaySafe i2 dose manager user manual Get to know dose manager DOSE TAB The Dose tab shows and manages dose information g Dosimeter Options Dose Information Annual Dose Spy imation 1 1 2012 12 00 00 AM Settings
30. er 1 Start the dose manager application 2 Connect a cradle to your computer s USB port 3 Puta dosimeter in the cradle Within a few seconds dose manager will detect the dosimeter This is indicated at the top of the dose manager window by a note Connected to dosimeter 100001158 where dosimeter 100001158 is an example of a dosimeter ID Dose manager will start loading the dosimeter dose history This may take up to a few minutes You can follow the progress on the progress bar at the bottom of the dose manager window 59 RaySafe i2 dose manager user manual Troubleshooting TROUBLESHOOTING DOSE MANAGER AND CRADLE lable 24 Dose manager and cradle troubleshooting PROBLEM SOLUTION The dosimeter does not appear Check that the dosimeter is correctly fitted into the cradle in dose manager Dose manager does not detect the cradle Check the USB connection between the cradle and the computer e Install the cradle driver manually All the driver files are located on the installation CD in the folder CradleDriver These files are also copied to the application installation folder when dose manager is installed When Windows detect a connected cradle and the dialog about driver installation is displayed select to use the driver files located on the CD or in the application installation folder have forgotten my password Contact your local administrator who will have to re install the software SYSTEM REQUIREMENT
31. erateconeratorniienasnatetaces 58 Dosimeter and real time display dose manager Memories 58 ime management sc acavassvavenseebedesiersvadenadensdsaneettonsteessesedessuecibenssessueratecaerston 58 Security and privacy requirements oo cece cece csecesecesecssesseceseeeeeseeeseens 58 RaySafe i2 dose manager user manual Introduction INTRODUCTION ABOUT THE RAYSAFE i2 SYSTEM Figure1 RaySafe i2 System overview The RaySafe i2 System can contain the following components dosimeter real time display dose viewer computer software dose manager computer software cradle dock station used to connect dosimeters and computer dosimeter rack dosimeter storage RaySafe i2 dose manager user manual Introduction HOW THE SYSTEM WORKS The dosimeter measures and records X ray exposure every second and transfers the data wirelessly via radio to the real time display The real time display shows real time dose exposure from up to eight dosimeters in range at a time Color indication bars green yellow red represents the intensity of the currently received exposure The accumulated dose per individual is displayed next to the color indication bars By tapping a dosimeter name the user can look at historical data in separate views When the dosimeter is not in use it should be stored in the dosimeter rack away from the real time display More detailed historical dose information can be transferred from dosimeters via
32. me li Groups Group Name Description Doctors Figure 22 Create a group of dosimeters Follow the steps below to create a new group 1 Click the button Groups in the Home toolbar to view the groups tree 2 Right click Groups in the groups tree to create a new sub group 3 Go back to the All dosimeters window by clicking on Show in the dosimeters group then drag dosimeter s from the All dosimeters window to group s they are going to belong to Right click on a group to delete or rename the group or access group properties 3 RaySafe i2 dose manager user manual Use dose manager WARNING Deleting a dosimeter from the All dosimeters window will result in removing the dosimeter and all related dose history from the dose manager database WORK WITH DOSE SESSIONS Use Dose Session 1 and 2 to measure dose for specific time spans for example a specific procedure or a working day The end user can easily reset these Dose Sessions in the real time display without the use of a computer When Dose Sessions are reset either on a real time display that is synchronized to dose manager or directly in dose manager a Dose Session event will be added to the dose history This event will be visible on the dosimeter s accumulated dose series when viewed NOTE Dose Session resets that are done in dose viewer will not be displayed as an event in dose manager RESET DOSE HISTORY The accumulated d
33. ner Click the pin again to hide the graph legend 40 RaySafe i2 dose manager user manual Use dose manager To change the graph colors select a dosimeter and right click on it Select either dose graph color or dose rate graph color and choose your preferred color and click OK NAVIGATE IN A GRAPH lt lt aa gt w oY pa a vo Ww O O Figure 25 Zoom in a graph Perform the following actions to navigate in a graph 1 Use the mouse to left click and drag in the graph to increase the view magnification 2 Use the tools in the dose navigation toolbar to navigate further in the graph MAKE A SELECTION IN A GRAPH Selection Summary Start Time 1 26 2012 4 01 05 PM End Time 1 26 2012 4 01 17 PM Time Span 00 00 12 Peak Dose Rate 11000143 Mr Anderson 15 pSv 10 1 mSv h 4 36 mSv h gt lt Clear Selection 26 Jan 2012 3 56 PM 4 05 PM Details Dose Table Figure 26 Make a selection in a graph If you want to analyze a certain part of a graph further follow the instructions below to make a selection which will give you more information 1 Use the mouse to Shift click and drag to select in the graph This makes a selection in a time span in the graph The selection is indicated with vertical red dotted lines 2 View detailed information from the selection in the graph legend 3 Clear the selection by clicking Clear in the dose navigation toolbar 4
34. ns 3 Enter a password in the field New Password NOTE g2 Contact you local administrator for password guidelines RaySafe i2 dose manager user manual Use dose manager 4 Repeat the password in the field Verify Password 5 Click OK CHANGE PASSWORD Follow the instructions below to change the current password 1 Click the Application menu 2 Select Options Enter your current password in the field Current Password Enter a new password in the field New Password Repeat the new password in the field Verify Password Ss OE Click OK CHANGE LANGUAGE Follow the instructions below to change the user interface language 1 Click the Application menu 2 Select Options Select your preferred language in the drop down menu Click OK Ol w Re start dose manager to apply the change DOSE MANAGER LICENSE Dose manager shall be used only on the designated hardware and at the site of the licensee as specified in the Customer Software License Agreement A separate dose manager is required per each designated hardware on which the dose manager is to be used 53 RaySafe i2 dose manager user manual Using the dosimeter USING THE DOSIMETER INTRODUCTION Figure 36 The dosimeter The dosimeter is an active dose meter designed for maintenance free usage throughout its lifetime You can personalize the dosimeter s appearance by attaching one of the 8 inlays of different color which are deli
35. ns 11000268 HM Doctor Torso Opsy z 533 pSv OmSv 767 pSyv 11000143 Mr Anderson Roger Anderson Doctor Torso 32 pS 31 pSv 41 Sv 639 pSv c 11000136 Patrik George Doctor Torso 11 Sv 11 pSv 11 pSv 11 Sv c 11000149 Sam Peterson Doctor Torso 8 95 mSv 5 21 mSv 8 05 mSv 9 94 mSv 11000134 Ruth Westheimer Nurse Torso Opsyv A 585 pSv 585 pSv 596 pS Ms Lewi Laura Lewis Nurse Head Opsy Opsy 67 Sv 204 Sv 3 11000109 Ms Ranger Monica Ranger Doctor Torso Opsy 442 pSv 442 Sv 442 uS 11000851 R3 851 P11000851 Doctor Torso Opsy Opsy OpSy Opsy c 11000469 R5 469 PDM 11000469 Doctor Torso ByuSv D mSv 0 mSv 8 yuSv 11000216 R6 216 PD11000216 Doctor Torso Z 5 712 mSv 3 11000858 RS o pea o 8 8 8 8 B o fr asw asog pajejnwindoy o m o p S 5 i p Mar 2011 Jan 2012 Figure 30 Analyze dose history from several dosimeters Follow the instructions below to view dose history from several dosimeters as a graph 1 Select either Several dosimeters in the All dosimeters window by holding down Ctrl while clicking on the dosimeters Or e A group of dosimeters 2 Click the tab Dose Graph to see the dose data presented as a graph 3 Click Show all All available data for the selected dosimeters will appear The time range will start the first date any dosimeter received dose and stop the last date any dosimeter received dose
36. ntsectiontdantdectseatsnstass 32 USE DOSE MANAGER sseeenesessessesesessesessesessesesessesssneseseesessesesresesessenessesesseserseses 33 Get Started with dose MANAGES ccccsecesecseceseceseesscesecssecseeeseeeeenes 33 Work with the main WINdOW etc ctsert ace sseetass cts ecib iden Gstaad eevee 39 Analyze dose history from One dosimeter 0 0 cece cece ceeeeseeseeeseenseesees 40 Analyze dose data from several dosimeters eee ccccsceseesseetseeeenseesees 46 FO ONS AEAEE AEEA E A AEA 50 DOSE INGO ONS acreage ree wees er aecieasarnn tarot evenetanneamenercneneraors 62 Dose mandger C o10 si cane nen etme en tn em re ce eee ainn iei iar Tn aia Ee 53 WOUNG THE DO SIME TE R ssaievauassiavenevedanaseveyamentnzecuendanosetecneatetenanetenernasebecueratecers 54 PIO OLU S 11S recesses E AE AAE EAEE EEE E EE E 54 FS OTIC 51 ICC PEPEPEPE EEEE ATETEA EEE ETETE ETTE TETTETETT 54 USING THE CRADLE wecatsssvesaseviussadevasaylavisevedesaeenusstanitesetntatsgtenetnsteu teuetetianiiens 55 AOILEELOLU SLS oA E D0 EESE A a E E E EENE anton snc cen ENE AE scteneeanstecce o3 TRIBLER TI oeae A E E ASS 56 Dose manager ANC cradle oe ee cess cssscesecssseeseccsescssecsseesseesteesteeeneess 56 SLC COI SIMIC IIS T EEEE EEEE 56 RaySafe i2 dose manager user manual Contents Other user manuals ssss0s yeussassyavanonsvensvasasatsyanrndedateenecanncnaneeedstecasaredvenearetenees 56 TECHNICAL DATA a seit ono nbiannesactaticnstaeei au sesanienteanas serosa weearor
37. or Doctor Doctor Doctor Nurse Dosimeter Position Torso Torso Torso Torso Head Torso Torso Torso Torso Torso Torso Torso Annual Dose Percentage of Annua OpSy 0 17 6 mSv OpSy Opsy Opsy OpSy OpSy 11 pSyv Opsy 8 ySy 32 Sv Ousy Dose Session 1 OpSy 462 uSv 2 uSv 3ySyv Opsy 442 Sv OpSy 11 uSv 5 677 mSv OmSv 31 pSv 585 uSv Dose Session 2 OpSy 572 pSv 2 uSv 3 ySyv 67 pSv 442 Sv OpSy 11 Sv 5 712 mSv OmSv 41 pSv 585 uSv Total Dose 924 Sv 17 6 mSv 2 uSv 3ySyv 204 Sv 442 Sv OpSy 11 Sv 5 712 mSv 8 ySv 639 pSv 596 uSv aa ao tery Status 9 Dose Rate mSv h 26 Jan 2012 3 15 PM 4 45 PM Figure 24 View dose history as a graph Follow the instructions below to view dose history as a graph 1 Select the dosimeter you would like to analyze in the All dosimeters window 2 Click the tab Dose Graph to see the dose data presented as a graph 3 Click Show all All available data for the selected dosimeter will appear The time range will start the first date the dosimeter begun to measure dose and stop the last date the dosimeter was synchronized 4 Use the Navigation and Graph details toolbars in the Dose Navigation toolbar to customize the graph and navigate in it 5 Click the button Legend to the left of the graph to see the graph legend To make the graph legend permanently visible click the pin in the upper right cor
38. ose Rate mSv h Acc Dose mSv Dose mSv Dose Rate mSv h 2011 March J 0 000 0 204 0 000 0 000 April 0 000 0 204 0 000 0 000 5 May 0 000 0 204 0 000 0 000 June 0 000 0 204 0 000 0 000 July 0 000 0 204 0 000 0 000 August 0 000 0 204 0 000 0 000 September 0 000 0 204 0 000 0 000 October 0 001 0 204 0 000 0 000 November 1 571 0 204 0 000 0 000 December 0 009 0 204 0 000 0 000 amp 2012 January 0 001 0 204 0 000 0 000 G Details ee 7 Figure 27 View dose history as a table Follow the instructions below to view dose history as a table 1 Select the dosimeter you would like to analyze in the All dosimeters window 2 Click the tab Dose Table to see the dose data presented in a table 3 Click Show all All available data for the selected dosimeter will appear The time range will start the first date the dosimeter begun to measure dose and stop the last date the dosimeter was synchronized 4 Click Expand all to see detailed information 5 Use the Navigation and Graph details toolbars in the Dose Navigation toolbar to customize the table and navigate in it NOTE he data presented in the table depends on which time span that is used 42 RaySafe i2 dose manager user manual Use dose manager PRINT DATA FROM A DOSE GRAPH OR DOSE TABLE P Preview File View Background Ode AiCaNNCINCNCUNE WEIN INGalca 100 Gala LLULL Mr Anderson Doss Kate
39. ose history the dose rate history and Dose Sessions 1 and 2 will be reset to 0 The dose history that was available before reset will be archived and possible to retrieve by clicking next to the dosimeter in the All dosimeters window Dose manager will start a new session for the dosimeter and it will appear as if the dose history will start measuring from O in the new session Follow the steps below to reset the dose history 1 Make sure that a cradle is connected to your computer s USB port 2 Insert a dosimeter in the cradle The computer will detect the dosimeter automatically and the dosimeter information will appear in dose manager 3 Access the dosimeter settings dialog by clicking the dosimeter options button 4 Select the Settings dose tab 5 Click Reset dose history This action is applied immediately and also exits the dialog SAVE DATA Dose manager automatically saves application and dose data to the database that you are currently working on Use Save as to save the database you are currently working on with a new name NOTE he database can only be saved on a local drive A network drive is not supported 38 RaySafe i2 dose manager user manual Use dose manager NOTE Dose manager does not handle backup and restore Therefore you have to make sure that you are saving the database in a location that is backed up WORK WITH THE MAIN WINDOW CUSTOMIZE THE COLUMNS Dose Manager c localdosemanagerdataba
40. page Last page Go to the last page 22 RaySafe i2 dose manager user manual Get to know dose manager ZOOM GROUP Access tools to customize the display of the report lable 15 Zoom group functions FUNCTION DESCRIPTION Select Select and drag guides in the report to increase or decrease the margins Hand tool Move the report within the reports window Reports Preview toolbar overview Magnifier Increase decrease the view magnification in the reports window one step Many pages View one or multiple pages Zoom out Decrease the view magnification in the reports window Zoom Increase decrease the view magnification in the reports window to predefined values Zoom in Decrease the view magnification in the reports window 23 RaySafe i2 dose manager user manual Get to know dose manager DOCUMENT GROUP Access tools to export or e mail the report lable 16 Document group functions FUNCTION DESCRIPTION Export Export a report in one of the following file formats PDF HTML MHT RTF CSV XLS TXT Image BMP GIF JPG PNG TIFF EMF WMF E mail as E mail a report in one of the file formats listed above PREVIEW GROUP Manage the report preview Table 17 Preview group function FUNCTION DESCRIPTION Close Close the reports preview and return to the home screen ALL DOSIMETERS WINDOW OVERVIEW The information that appears in this window is context sensitive which means that it will change
41. ptions Synchronize Manage Synchronize USB The home toolbar provides you with tools to manage separate dosimeters groups of dosimeters and dose data reports It is also where you find tools to synchronize dose data from dosimeters and real time displays Figure 4 Home toolbar DOSIMETERS In the dosimeters group you can find the following tools Table 3 Dosimeter functions FUNCTION DESCRIPTION Show Show available dosimeters in a list RaySafe i2 dose manager user manual Get to know dose manager FUNCTION DESCRIPTION Dosimeter options Show and manage options for a dosimeter that is placed in a cradle You can only access and change dosimeter options when the dosimeter is in a cradle When this information is changed in dose manager it will be synchronized to real time displays and dose viewer The dosimeter options dialog is separated in three tabs see below Groups Show and manage groups of dosimeters Use groups to arrange dosimeters in different departments clinical roles or for studies for example Delete Delete the selected dosimeter s or group s RaySafe i2 dose manager user manual Get to know dose manager DOSIMETER OPTIONS INFORMATION TAB The Information tab contains information about the person using the dosimeter E Dosimeter Options Information Sam Peterson Display Mame Settings Mr Peterson Dogimeter Position vy Dose Torso Clinical Role Doctor Displ
42. r real time displays in your network 3 Select areal time display and click Select 4 Check the box Include in synchronization and click OK 5 Click the button Synchronize The dosimeter information will appear in dose manager Finding real time displays on a local network might not be possible due to the network configuration If you cannot find a real time display that is installed on your local network it can also be added to the list of real time displays for dose manger using its network IP address The IP address used by the real time display can be found in its network setup menu 36 RaySafe i2 dose manager user manual Use dose manager TROUBLESHOOTING If communication with a real time displays that has been manually added to the list by using its network address does not work it might be a result of network configuration Make sure that the real time display and Dose manager PC is connected to the same network and use the same subnet mask If the problems cannot be resolved contact the local network administrator COLLECT DATA FROM USB Follow the instructions below to collect data from USB 1 Click the button Synchronize USB in the Home toolbar 2 Select the folder from which to synchronize real time display data 3 Click OK SHOW AND MANAGE GROUPS OF DOSIMETERS Dose Manager c localdosemanagerdataba Home o Ha ip Os a Show Dosimeter Show New Delete Options oups Delete e Manage
43. s window you can access the following information in the details tab Table 20 Group details items ITEM DESCRIPTION Name View and change the group s name Description View and change an optional description for the group Group members Shows the group s members Notes View and write optional notes about the group 2 RaySafe i2 dose manager user manual Get to know dose manager Period 2012 January 112012 1431 2012 Report Members Notes Name MontiDoseepot en i 11000139 Dr Gray jii 5 11000143 Mr Anderson 5 11000149 Mr Peterson 11000111 Dr Bauer i 5 11000109 Ms Ranger V Grouping Enabled V Group Description V Show Graph 55 Details Dose Graph Dose Table Figure 13 Report details When a report is selected in the reports window you can access the following information in the details tab ITEM Period Name Header text Grouping enabled Group description Show graph Report members Notes lable 21 Report details items DESCRIPTION The report s time period View and change the report s name View and change an introduction to the report Check this box to enable group name in the report Check this box to enable group description in the report Check this box to enable an optional pie chart in the report Show the dosimeter s and group s that are members of the group View and write optional notes about the report
44. se applications such as Excel Access and Open office To make all data visible in the dose table click Expand All see section Export data from a dose table on page 44 Export all visible data to a tab separated text file in a simple format that is Suited for processing and advanced excel analysis To make all data visible in the dose table click Expand All The Selection groups allows you to manage selections in a dose graph FUNCTION Clear lable 12 Selection group function DESCRIPTION Clear the current selection in the dose graph 21 RaySafe i2 dose manager user manual Get to know dose manager REPORTS PREVIEW TOOLBAR OVERVIEW Sans 4 gt Aad AAA oe Oe Find First Previous Mest Last Many Zoom 400m oom Espot E mail Close Page page Page Page Fages Out 7 In h Ast The reports preview toolbar provides the following tools Figure 9 Reports preview toolbar PAGE SETUP GROUP Access tools to change the layout of the report Table 13 Page setup group functions FUNCTION DESCRIPTION Scale Resize the report to either a percentage of the normal size or to fit a certain page width Page setup Change the page layout of the report NAVIGATION GROUP Access tools to navigate in the report Table 14 Navigation group functions FUNCTION DESCRIPTION Find Search in the report First page Go to the first page Previous page Go to the previous page Next page Go to the next
45. se_ sdf aySafe orn Repo O M All dosimeters Dosimeter ID i ane Name Clinical Role Dosimeter Position Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose Battery Status 11000109 x Doctor Torso Opsy y4 442 Sy 442 Sy 442 Sy 11000111 Doctor Torso OpSy 3yuSv 3ySv 3 ySv 11000129 Nurse Torso OpSy x OpSy OpSy 924 Sv c 11000134 Nurse Torso Opsy 585 pSv 585 pSv 596 pSv 11000136 Doctor Torso 11 pSv 11 Sv 11 pSv 11 pSv 11000139 Doctor Torso Opsy 2ySv 2ySv 2ySv 11000143 Doctor Torso 32 pSv 31 pSv 41 Sy 639 Sv 11000149 Doctor Torso 8 95 mSv 5 21 mSv 8 05 mSv 9 94 mSv 11000155 Nurse Torso 17 6 mSv 462 Sv 572 Sv 17 6 mSv c 11000216 Doctor Torso Opsy 5 677 mSv 5 712 mSv 5 712 mSv c 11000268 Doctor Torso OpSy 533 pSv OmSyv 767 pSv Li 11000416 _ Doctor Torso Ousy 107 uSy 107 uSy 107 uSy Details 11000143 Dosimeter Information Member of groups Full Name Dosimeter 11000143 Doctors Display Name Dosimeter Position Torso Clinical Role Battery Status ow Dose Information Annual Dose 1 1 2012 12 00 00 AM 32 Sy 0 of yearly max 20 0 mSv Dose Session 1 1 9 2012 7 32 54 AM 31 pSy Dose Session 2 2 5 2010 8 25 54 AM 41 pSy Total Dose 2 3 2010 2 47 04 PM 639 SY Figure 23 Customize columns Follow the instructions below to add or remove columns in the main window 1 Right click in the column hea
46. section All dosimeters window overview on page 24 6 Details tab Display information of selected items see section Details tab overview on page 26 7 Dose graph tab Show dose data as a graph see section Dose graph tab overview on page 29 8 Dose table tab Show dose data as a table see section Dose table tab overview on page 32 APPLICATION MENU OVERVIEW Recent Files Mew c localdozemanagerdatabase sdf Upen Save As Print Print Preview Figure 3 Application menu The application menu is where you work with dose manager databases and printing This is also where you find general dose manager settings The following functions are available in the application menu RaySafe i2 dose manager user manual Get to know dose manager lable 2 Application menu functions FUNCTION DESCRIPTION New Create a new database Open Open an existing database Save as Save your current database with a new name Print Print dose graphs dose tables and reports Print preview Preview and customize dose graphs and dose tables In this menu you can also find tools to export and e mail the current view Options Set or change an optional dose manager password change the user interface language NOTE he database can only be saved on a local drive A network drive is not supported HOME TOOLBAR OVERVIEW a X ej a X Sr a Mee Show Hew Delete Show Dosimeter Groups Delete e O
47. t this value to Q NOTE The annual dose limit for the dosimeter is dependent of the shielding factor of the lead apron as well as other radiation protection used The more protection the higher the limit can be for the same effective dose to the user The annual dose limit may or may not be chosen to reflect the legal dose limit where it is used It could reflect the legal limit or for example a lower target for the clinical user case These and other considerations need to be counted for when choosing the annual dose limit RaySafe i2 dose manager user manual Get to know dose manager SETTINGS TAB The settings tab contains the dosimeter s settings Dosimeter Options O Dosimeter Time 271672012 9 46 38 AM Synchronize Time o pemememmmemmenmmmmmunm oe ad Aeal Time Display Mode wy Dose Show Hide 1 Power Mode C On Off I Dose History Reset Dose History Technical Information Batten Status Firmware Wersian Figure 6 Settings tab lable 5 Settings tab functions FUNCTION DESCRIPTION Dosimeter time See the dosimeter s time and synchronize the dosimeter s time with your computer Real time display mode Enable or disable the dosimeter from appearing on real time display screens RaySafe i2 dose manager user manual Get to know dose manager FUNCTION DESCRIPTION Power mode e On Communication with real time displays will take place and registration of dose data will occur
48. the cradle connected to a computer and viewed using the computer software dose viewer and dose manager The dose viewer software is also used for administrating dosimeters change dosimeter names colors and reset dose history The dose manager software is an advanced software for analyzing reporting and archiving dose information It handles multiple dosimeters and can retrieve the dose information from multiple real time displays through the hospital network or via USB storage ABOUT THIS USER MANUAL This user manual are intended to assist users in the safe and effective operation of the product described Before attempting to operate the product you must read these instructions for use noting and strictly observing all WARNINGS and CAUTION notices WARNING A WARNING alerts you to a potential serious outcome adverse event or safety hazard Failure to observe a warning may result in death or serious injury to the operator or patient CAUTION A CAUTION alerts you to where special care is necessary for the safe and effective use of the product Failure to observe a caution may result in minor or moderate personal injury or damage to the product or other property and possibly in a remote risk of more Serious injury and or cause environmental pollution NOTE Notes highlight unusual points as an aid to an operator These Instructions for Use describe the most extensive configuration of the product with the maximum number of options and a
49. tion is visible in the All dosimeters window lable 18 All dosimeters window overview ITEM DESCRIPTION Dosimeter ID A unique dosimeter serial number Displayed name The name that is displayed in the real time display online view Full name Full name of the person using the dosimeter Clinical role One of doctor nurse technician or other Dosimeter position One of head torso hand belly leg or other Accumulated personal dose The dosimeter s total dose measured this calendar year or since last reset measured in Sv Percentage of annual dose The dosimeters accumulated annual dose measured this year or since last manual reset in relation to annual dose limit measured in percent Dose Session 1 and 2 Trip meter for dose values The accumulated dose for a session since last dose Session reset measured in Sv Total personal dose The total dose exposure for a dosimeter since last dose history reset 25 RaySafe i2 dose manager user manual Get to know dose manager ITEM DESCRIPTION Battery status The dosimeters battery status e Green normal use e Yellow normal use e Red the dosimeter need to be replaced in 4 6 months at normal use e Crossed battery there is no battery left The dosimeter does not measure radiation and will not communicate with real time displays DETAILS TAB OVERVIEW The information that appears in the details tab is context sensitive which means that it will change depending on
50. tion may not have been exposed to radiation during the same time 3 Select the cells that you want to copy by clicking on the first and last row that are going to be included 4 Copy the cells with the command ctrl c 5 Paste the copied cells in the target document with the command ctrl v EXPORT DATA TO A TAB SEPARATED TEXT FILE 1 Make sure that you are in the Dose Table view 2 Select the dosimeter s from which you want to export data Note that all dosimeters in a selection may not have been exposed to radiation during the same time w Click the Export raw data button 5 Save the document on your computer NOTE Only the data that is currently visible in the dose table will be exported Click the button Expand all to make all data visible 45 RaySafe i2 dose manager user manual Use dose manager ANALYZE DOSE DATA FROM SEVERAL DOSIMETERS VIEW DOSE HISTORY AS A GRAPH Dose Manager c localdosemanagerdatabase_ sdf Month 32 7 2011 Z Accumulated Dose aN Events X Year 1 26 2012 JL Dose Rate ExportTo Export Export Raw Clear ay q e I ta Show Details Clipboard 7 Da All dosimeters Dosimeter ID Displayed Name Full Name Clinical Role Dosimeter Position Annual Dose Percentage of Annua Dose Session 1 Dose Session 2 Total Dose Battery Status 11000155 Dr Smith lan Smith Nurse Torso 17 6 my 462 pSv 572 Sv 17 6 mSv 11000268 Haka
51. urrent year before it is ended the report will be dynamically updated each month 6 Click Create 7 Access the report preview mode by double clicking it in the Main toolbar Exit the report preview by clicking Close EXPORT OR E MAIL A REPORT NOTE To be able to e mail a report you need to have an external e mail client installed on your computer Dose Manager c localdosemanagerdatabase sdf SEAS 3 0 Show Dosimeter Groups Delete Synchronize Manage Synchronize Raysafe USB Options a Template MonthlyDoseReportl Monthly dose reports YearlyDoseReport0 Yearly dose reports t YearlyDoseReportt Yearly dose reports YearlyDoseReport2 Yearly dose reports YearlyDoseReport3 Yearly dose reports Period 2012 January 14142012 1 31 2012 Report Members Notes Name MonthlyDoseReport0 Ses lt gt 11000139 Dr Gray 11000143 Mr Anderson p a 11000149 Mr Peterson iS 11000111 Dr Bauer Header Text Grouping Enabled Group Description V Show Graph Figure 34 Select a report to export or e mail Follow the instructions below to export or e mail a report 1 Click the Show button in the reports group 2 Double click on the report you would like to export to enter the report preview mode 51 RaySafe i2 dose manager user manual Use dose manager aula a gt HB Scale Page Find First Previous Next Last O Many
52. v 11001004 Ms Lewis Laura Lewis Nurse Head Opsy OpSy 67 pSv 204 Sv 11000109 Ms Ranger Monica Ranger Doctor Torso Opsy 442 Sv 442 pSy 442 Sv 11000851 FA3 851 P11000851 Doctor Torso Opsy Z Opsy Opsy Opsy c 11000469 R5 469 PDM 11000469 Doctor Torso Busy OmSy OmSy BySy c 11000216 R6 216 PD11000216 Doctor Torso 5 712 mSv 5 712 mSv 1 11000958 R8 959 octo Y Ousy Ousy Selection Summary Start Time 10 30 2011 8 00 00 4M End Time 12 7 2011 8 00 00 AM Time Span 38 days 00 00 00 lt eee ee Name Peak Dose Rate Mean Dose Rate 11001004 Ms Lewis OpSyv h OpSv h 5 iy io a in a 6 ta i i i i i i i i i ee ee ee ee i i i i i i i i asw asog paejnwn y lt lt o c o So o So So g W Mar 2011 Jan 2012 Figure 31 Make a selection in a graph If you want to analyze a certain part of a graph further follow the steps below to make a selection 5 Make sure that the graphs you are interested in looking at are selected 6 Click Shift in combination with using the mouse to left click and drag in the graph This makes a selection in a time span in the graph The selection is indicated with vertical red dotted lines 7 View information about this selection in the graph legend 8 Click Clear either in the graph legend or in th
53. vered together with the dosimeter Select which color to show on the real time display using the dosimeter options dialog see Figure 5 Dosimeter options information tab on page 13 The dosimeter measures staff dose The optimal usage for the dosimeter to measure dose is to use it unshielded from any X ray protection garment GETTING STARTED Follow the instructions below to start using your dosimeter 1 Make sure that the dosimeter s power mode is set to On see section Change dosimeter information and settings on page 33 2 Attach the dosimeter on your clothes using the clip which is located on the back of the dosimeter or the lanyard holder that is provided with the dosimeter The dosimeter now records dose values and transmits them to real time displays within range You can also read out the recorded dose values by using dose manager via the cradle see section Collect data from dosimeter on page 35 See section Technical data on page 58 to learn more about dosimeter memory 54 RaySafe i2 dose manager user manual Using the cradle USING THE CRADLE INTRODUCTION Figure 37 The cradle The cradle is a dock station that lets you connect a dosimeter to a computer for data read out as well as dosimeter options writing into the dosimeter GETTING STARTED NOTE Do not connect the cradle to the computer unless dose viewer dose manager and the cradle driver are installed on the comput
54. what you are currently working on DOSIMETER DETAILS Dosimeter Information Member of groups Full Name Sam Peterson Dosimeter 11000149 Doctors Display Name Mr Peterson Dosimeter Position Torso Clinical Role Doctor Battery Status Notes Dose Information E Annual Dose 1 1 2012 12 00 00 AM 8 95 mSy 17 of yearly max 50 0 mSv Dose Session 1 2 10 2012 8 11 25 AM 5 21 mSy Dose Session 2 2 2012 10 19 12 AM 8 05 mSY Total Dose 2 3 2010 2 40 13 PM 9 94 mSy Dose Graph Dose Table Figure 11 Dosimeter details When a dosimeter is selected in the All dosimeters window you can access the following information in the details tab 26 RaySafe i2 dose manager user manual Get to know dose manager Table 19 Dosimeter details items ITEM DESCRIPTION Dosimeter information For descriptions see Table 18 All dosimeters window overview on page 25 Dose information For descriptions see Table 18 All dosimeters window overview on page 25 Member of groups Shows the groups the dosimeter belongs to if any Notes View and write optional notes about the dosimeter GROUP DETAILS Name Groupo Group Members Notes Description The doctors Name 11000109 11000111 11000139 11000143 11000149 L3 Details Dose Graph Dose Table Figure 12 Group details When a group is selected in the Group

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