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Exhibitor Service Manual.

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1. Beverages are billed on consumption unless otherwise noted bartender fees apply HOSTED DELUXE BAR COCKTAILS Featuring Ketel One Bombay Sapphire Johnnie Walker Black Maker s Mark Bacardi 8 Crown Royal Sauza Hornitos Reposado Remy Martin VS Martini amp Rossi Dry and Sweet Vermouth 750 PER DRINK WINES BY THE GLASS Featuring Folie a Deux Chardonnay Avalon Cabernet Sauvignon Red Rock Reserve Merlot and Beringer White Zinfandel 7 00 PER DRINK SPARKLING Woodbridge Brut 700 PER DRINK Imported Beer 6 50 PER DRINK Domestic Beer 6 25 PER DRINK Bottled Water 3 75 PER DRINK Soft Drinks 3 75 PER DRINK Juices 7 5 PERO RINK HOSTED PREMIUM BAR COCKTAILS Featuring Smirnoff Bombay Dewar s Jim Beam Bacardi Superior Canadian Club Jos Cuervo Gold Christian Bros Brandy Martini amp Rossi Dry and Sweet Vermouth 7 00 PER DRINK WINES BY THE GLASS Featuring Woodbridge by Robert Mondavi Chardonnay Cabernet Sauvignon Merlot and White Zinfandel 6 25 PER DRINK SPARKLING Woodbridge Brut 7 00 PER DRINK Imported Beer 6 50 PER DRINK Domestic Beer 6 25 PER DRINK Bottled Water 3 75 PER DRINK Soft Drinks 3 75 PER DRINK Juices 5 5 PER DRINK Cash bar options are available All bar services require a Levy Restaurants bartender Prices are exclusive of a 1596 gratuity 596 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined
2. 1 100 00 1 600 00 This service is used to connect from the MCCA s facility to an external remote site with like IP video conferencing capabilities Service includes IP connectivity for video conferencing The distant video equipment must be IP compatible Polycom Videoconference Rental w ISDN eere ee eere nenne 2 000 00 2 500 00 This service is used to connect from the MCCA s facility to an external remote site with like ISDN video conferencing capabilities This service includes three 128k ISDN lines Line usage will be billed per the selected carrier s rate after the close of the show Page 8 Exhibitor Ordering Guide Installation amp Connections Telephone Telephone Service is brought from the nearest column or floor port into the booth MCCA phone technicians typically provide a line that is long enough to run anywhere in your booth Exhibitors may have their preferred setup personnel run their phone cord s under the carpet to desired locations or they may hire the general service contractor to do SO All telephone equipment can be picked up at the MCCA Exhibitor Services Desk Terms amp Conditions Telephone MCCA is the exclusive provider of all telephone services telephone equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All MCCA telephone equipment except sim
3. 1 684 00 This package includes all lifts labor and rigging equipment cables pipes and hardware necessary to install and take down one sign banner weighing less than 15016 and measuring less than 20 in length or diameter The package service is provided during standard service hours Monday Saturday 7am 12am except holidays If service 1s required outside these times then a Team Labor Hour must be ordered in addition to the package Electrical Rigging Package 4 eere eene e eee eene en ee ee tna aetas 1 794 00 1 988 00 This package includes the Basic Rigging Package plus labor to connect electrical service to an Exhibitor sign banner Overhead electrical service for rotator motor or lighted sign must be ordered separately Please see Electrical services section for details Team Labor TIOUE E E Eas 244 00 304 00 Exhibitors may request rigging service Sundays holidays or outside package service hours Monday Saturday 7am 12am In this case a Team Labor Hour must be ordered for each rigging package ordered In addition when receiving a custom quote for rigging and lighting team labor hours will be quoted for all labor hours required that are not covered by the Rigging Packages such as building of truss focusing and attachment of lights and lighting maintenance Custom Rigging amp Lighting Solutions The MCCA JCALPRO also offers customized rigging and
4. 01 A Lead 06 E mail Info 02 B Lead 07 Mail Info 03 Ctead 08 Have Rep Call Authority In Booth Action 04 Influencer 09 Gave Literature 05 Decision Maker lO Gave Demme Use this template to create your own custom codes which will replace the standard qualifiers listed above Please keep a copy for your records All qualifiers will be programmed into your lead retrieval unit prior to show start For CompuLEAD Desktop the first 40 qualifiers will be printed and placed in a viewing tray onboard the unit the remainder will be printed and given to you For CompuLEAD Mobile and Mobile Elite you will be able to view your list of qualifiers on the unit s screen For CompuLEAD Smart you must customize your qualifiers PRIOR to activation If you need additional space beyond what this template Show Name allows you may attach a separate sheet of paper to this form continuing the number sequence Company Name Fax with your order form to 1 708 344 4444 Booth Number Vascular Annual Meeting IC ax 3355 June 5 7 2014 ui Hynes Convention Center Boston MA Trade Show Promotional Services Maximize traffic to your booth with TrafficMax trade show promotional services This user friendly online attendee list rental and marketing system will help you reach qualified buyers for your products and services It s never been easier or more cost effective to market your presence at
5. 8 400 00 The 3 Mbps has more bandwidth than the n 54 Mbps sc service End a private VLAN and subnet Public IP addresses are available upon request 5 Mbps Managed Service eee eere eee ee eere eese etn ee 10 000 00 12 500 00 The 5 Mbps has more bandwidth than the 3 Mbps service and includes a private VLAN and subnet Public IP addresses are available upon request Page 10 Exhibitor Ordering Guide Additional Internet Services amp Equipment Discount Standard Additional Public IP Address sccccccccsssssssccsssssssscccccssssccccccssssscccssees 148 00 185 25 This service is available only with our managed services It allows for any additional device to be networked into that same wired service using a switch and cables The MCCA does not supply additional cables with this service Copper Patch Booth to Booth Connection ee 336 00 420 00 Copper Patch is a method of connecting computers or network equipment that may be in different locations in the facility Copper patches can transmit data audio and video Fiber Patch Booth to Booth Connection eee ecce eere eene 470 00 587 50 Fiber Patch is a method of connecting computers or network equipment that may be in different locations in the facility Fiber patches can transmit data audio and vid
6. CITY STATE ZIP 02 12 301241 third party authorization FREEMAN DISCOUNT PRICE FREEMAN DEADLINE DATE 275 Bodwell St Avon MA 02322 MAY 13 2014 508 894 5100 Fax 469 621 5608 INCLUDE THE METHOD OF FreemanBostonES freemanco com suow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts For fast easy ordering go to www freemanco com store FURNISHINGS Qt Part Description Online Discount Standard P Descripti Online Discount Standard y Qty d Total CHAIRS TABLES Pages 1 amp 2 Page 5 N71092 Diva Counter Stool Pedestal Tables SoHo Series 71 091 Chair eee eee eee ee eee eee ee 232 75 256 05 325 85 72066 Black top Mini 18 W X 18 H EN 163 35 179 70 N71 01 02 Santana Chair 232 75 256 05 325 85 72069 Black top Cafe 24 W X 30 H 203 70 224 05 N71 01 44 Diplomat Chair 261 95 288 1 366 75 N72070 Black top Bistro 24 W X 42 H 203 70 224 05 71 038 Cherry Barrel Chair mrssuuuuusus 272 30 299 55 381 20 N72067 Black top Caf Table 36 x30 203 70 224 05 o Cranberry o Taupe N72068 Black top Bistro 36 W x 42 H 203 70 224 05 N71048 Gray Ga
7. Strawberry Chocolate Banana Caramel Choose any or all Price per day includes up to 500 servings 8 oz cups two trained staff to serve counter all equipment consumables stock and electrical supply iPad menu 1s also provided for the bar Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTS Blenders 4 x 13 Amp at 110 volts e Refrigerator 10 Amp at 115 volts Prices do not include trash removal and cleaning service Your service includes the use of our counter with built in refrigerator If you prefer to use existing counter space within your booth for the service please let us know Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees 16 THE UNEXPECTED AWAITS MARKEY LTD ITALIAN GELATO 5 2 00 00 I E DAY Two trained staff members to scoop and serve various flavors of Gelato with an array of flavors a perfect attraction to your booth Our menu of flavors includes intensely delicious dairy free sorbets and creamy gelato Chocolate Pistachio Vanilla Bean Dolce de Leche Raspberry and Lemon Our Gelato freezer ca
8. Standard booth located on the outer perimeter wall of the exhibit floor Booth Design Exhibit fixtures components and identifi cation signs will be permitted to a maxi mum height of 12 0 3 66m in perimeter wall booths All display fixtures over 4 0 1 22m in height and placed within 10 lineal feet 3 05m of an adjoining exhibit must be confined to that area of the exhibitor s space which is at least 5 0 1 52m from the aisle line for those exhibits with 14 0 4 27m depth or more Meanwhile for those exhibits with 9 0 2 75m or less of depth they must confine their display fix tures over 4 0 in height to the back half of the booth Intent See Standard Booth Guidelines 12 3 66 Max Ht M 4 1 22m Max Ht 5 1 52 Aisle Display fixtures over 4 1 22m must be confined to that area of the booth that is at least 5 1 52m from the aisle line Aisle 12 3 66 Max Ht E 4 1 22m Max Ht 10 3 05M Booth p 30 9 4m Booth 5 1 52m 8 3 2 5m Max He 15 1 52m 1 22m Max Ht TOWERS Definition A free standing exhibit component sepa rate from the main exhibit fixture that is used for identification and display pur poses only Design Towers will be permitted to a height and depth that correspond to the height and depth regulations for the appropriate exhibit configuration of which they are a part F
9. TOXQO PPERSI OIN Sep ER DOZEN DOZEN 6300 PER DOZEN Son PER STANDARD PRICE 52 OO PER POND Sod Ost POUND S0 OO IE RIS 2EN 14 00 PER POUND 14 00 PER POUND 14 00 PER POUND 20 00 PER POUND 43 00 PER DOZEN 42 00 PER DOZEN 40 00 PER DOZEN 40 00 PER DOZEN Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees 6 DEMO oo THE UNEXPECTED AWAITS BEVERAGES Suggested serving size 1 gallon per 12 guests AU BON PAIN COFFEE AND TEA Fresh brewed regular and decaffeinated coffee flavored Tazo teas WICKED GOOD HOT CHOCOLATE Mini marshmallows chocolate shavings and whipped cream HOT APPLE CIDER Orange zest and cinnamon sticks SPA WATER REFRESHER Natural spring water infused with fresh fruit LEMONADE Fresh lemonade blended with your favorite flavors of strawberry cranberry lime or lemon basil FRESH BREWED ICED TEA BAR Assorted green and fruit flavored teas served with fresh cut lemons and simple syrup BOTTLED JUICES 15 2 OZ Apple cranberry and orange ASSORTED PEPSI PRODUCTS 12 OZ AQUAFINA BOTTLED WATER 16 9 OZ FLAVORED POLAND SPR
10. Advertising Sales Frontline Medical Communications Contact Tracy Murray Audio Visual Computer Rental Rillahan amp Associates Electrical Utility Services Freeman Contact Exhibitor Services Exhibit Hall Sales amp Management Corcoran Expositions Inc Contact Dan Corcoran Floral Services Convention Foliage General Service Contractor Freeman Contact Exhibitor Services Hotel Reservations Wyndham Jade Convention Housing Lead Retrieval CompuSystems Inc Meeting Room Requests Society for Vascular Surgery Contact Debbie Wallentin Photography Video Services Oscar Einzig Press Information Society for Vascular Surgery Contact Keri Kramer Registration CompuSystems Inc Sponsorship Opportunities Society for Vascular Surgery Contact Debbie Wallentin TRAFFICMAX Registration List Rental CompuSystems Inc Phone 973 290 8218 Fax 973 206 9378 Email tmurray frontlinemedcom com Phone 978 863 0200 Fax 530 730 3772 Email Orders gRillahan com Phone 508 894 5100 Fax 469 621 5608 Email FreemanBoston freemanco com Phone 312 541 0567 Fax 312 541 0573 Email Dan CorcExpo com Phone 210 637 7229 Fax 210 637 7243 Email Info ConventionFoliage com Phone 508 894 5100 Fax 469 621 5608 Email FreemanBoston freemanco com Domestic Phone 866 546 4299 International Phone 972 349 5403 Fax 972 349 7715 Domestic Phone 866 600 5323 International Phone 708 786 5565 Fax 708 344
11. Asingle exhibit or group of exhibits with ceilings that do not require sprinklers shall be separated by a distance of not less than 10 feet 3050mm where the aggregate ceiling exceeds 300 square feet 28 square meters The Boston Fire Department prohibits the use of fabric as a ceiling display or covering The travel distance within an exhibit booth or exhibit enclosure including temporary office meeting spaces to an exit access aisle shall not exceed 50 feet 15 meters Any interior finish either permanent or temporary will be required to meet the requirements of the Massachusetts State Building Code 6 Open flame devices may be permitted when they HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS mg are necessary part of the exhibit with prior approval of the MCCA Public Safety Department Devices must be isolated from attendees by either four 4 feet or a barrier be placedon a non combustible surface be separated from other devices by five 5 horizontal feet and have a 20lb ABC fire extinguisher present within the exhibit 7 Candles are permitted so long as the flame from the candle does not exceedthe height of the required fire safe enclosure which 15 usually made of glass or other non combustible material Candles can be placed on tables only Candles cannot be placed on any shelving window ledges or sills or any other place wherethe candle and its encasement could fall and cause inj
12. Black Laminate Brushed Steel Sydney End Table White Laminate Brushed Steel Sydney Table Black Laminate Brushed Steel Sydney Table White Laminate Brushed Steel Gandy mr Edge LED Lighted Table Nova White Oval Table White Laminate Chrome Manhattan Table Glass Black Steel Geo Conference Table Glass Black Steel Geo Conference Table Glass Chrome Communal Table 30 H Maple with Grommets Communal Table 42 H Maple with Grommets Communal Table 30 H Communal Table 42 H Communal Table 30 H White Communal Table 42 H White Etagere cuentos ee Etagere POWIGI e aset teer paddle bes Locking Door Pedestal Black Refrigerator Mason Table Lamp White Brushed Silver Mason Floor Lamp White Brushed Silver Sub Total 267 05 267 05 322 05 322 05 199 65 230 55 529 15 342 10 421 65 421 65 465 60 496 60 465 60 496 60 465 60 496 60 355 90 355 90 528 80 888 05 145 35 213 45 TOTAL COST 6 2596 Tax 293 75 293 75 354 25 354 25 219 60 253 60 582 05 376 30 463 80 463 80 512 15 546 25 512 15 546 25
13. Freeman has been contracted as the official decorator for the 2014 Vascular Annual Meeting forms for services and equipment provided by Freeman can be found on this web site Exhibitors are urged to pre order their labor requirements if applicable on the LABOR ORDER FORMS provided A variety of additional products and services are available from firms designated as Official Suppliers for the Annual Meeting and are also included Please note that union labor may be required for your exhibit installation and dismantle Refer to the form titled Exhibitor booth set up dismantle information for detailed information We strongly recommend that you ship your freight in advance of the show to Freeman s advance warehouse freight shipped to the advance warehouse will be placed in your booth prior to the start of exhibitor move in Online Floor Plan And Exhibitor List For an updated look at the floor plan and for a current list of exhibitors visit http s15 a2zinc net clients Corcoran V AM201 4 Public Floorplan aspx EXHIBIT CONSTRUCTION GUIDELINES RULES AND REGULATIONS These rules and regulations have been adopted to give each exhibitor more effec tive use of his space without infringing on the rights of neighboring booths Space dimensions shown on floor plans are from center line of booth equipment such as side rails and or back drape Exhibit structures must be constructed to allow sufficient tolerance on each
14. OTHER AIR FREIGHT Arrangements for pick up by other carriers is the responsibility of the exhibitor During Next Day L 2nd Day Deferred exhibitor move out when time permits Freeman will attempt a courtesy phone call CARRIER PHONE to your carrier to confirm the scheduled pick up DESIRED NUMBER OF LABELS 05 10 301241 Ipping FREEMAN Outbound sh DO DELAY DO DELAY MUST DELIVER BY MAY 27 2014 MUST DELIVER BY MAY 27 2014 TO TO C O FREEMAN C O FREEMAN 25 DOHERTY AVE 25 DOHERTY AVE AVON MA 02322 AVON MA 02322 WAREHOUSE EVENT Vascular Annual Meeting 2014 WAREHOUSE EXHIBITOR NAME EXHIBITOR NAME EVENT Vascular Annual Meeting 2014 5 D BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE DO DELAY CANNOT DELIVER BEFORE JUNE 03 2014 CANNOT DELIVER BEFORE JUNE 03 2014 TO TO FREEMAN FREEMAN HYNES CONVENTION CENTER HYNES CON
15. PLACEMENT DIAGRAM Use diagram below to represent your booth space Indicate how far in from each boundary you would like your sign placed The ceiling structure and relation to the support beams may require your sign to be moved from your specified location Feet in from the back Aisle Feet in from the right Feet in from the left Aisle Aisle Feet in from the front Aisle Number of feet from floor to top of sign INTALLATION HANGING SIGN Description Date Start Time of Equip Person EQUIPMENT AND LABOR RATES TO HANG SIGNS Straight Time 8 00 A M to 4 30 P M Monday through Friday Overtime 4 30 P M to 8 00 A M Monday through Friday All Day Saturday Double Time All Day Sunday and Holidays Materials Cable clamps etc additional and charged accordingly Equipment With Crew e Standard prices will apply to all labor orders placed after the deadline Rates are per lift and crew per hour e One hour minimum lift crew lift crew thereafter is charged in half 1 2 hour increments Straight Double Time Overtime Time 20 Scissorlift Scissorlift with crew up to 500 lbs lift capacity 429 10 576 50 666 15 557 85 749 45 866 00 Condor Boom Condor with crew up to 200 155 lift capacity 873 65 1094 70 1229 40 1135 75 1423 10 1598 20 Standard Price Advance Price Standard Price Any hanging sign over 150 155 in weight and or requi
16. The Boston Fire Department does not accept certificates from other jurisdictions Materials may be sent directly to the Fire Department for testing Lasers The use of lasers for exhibit demonstrations or visual effects for entertainment must be approved by show management and the MCCA Public Safety Department All lasers must comply with Massachusetts Code of Massachusetts Regulations 105 CMR 120 000 and be registered and approved by the Massachusetts Department of Public Health Regulations and applications are available from the Massachusetts Department of Public Health at http www mass gov eohhs consumer community health environmental health exposure topics radiation emf Food amp Beverage Services The Hynes prohibits any food or beverages from being brought into the building except by Levy Restaurants the exclusive F amp B service provider The distribution of food and beverages regardless of type and or quantity is the sole responsibility of Levy Restaurants Levy Restaurants is the official catererfor all food and beverage services within the Hynes All arrangements for the service of food and or beverages must be madethroughthe catering office Food and beverage sampling in conjunction with specific exhibits may be permitted but only to the extent approved in writing in advance by a Levy Restaurants Catering Sales Manager In order to obtain authorization from your Catering Sales Managerto distribute food
17. Uncrated or Pad Wrapped 304 35 608 70 Small Package Maximum weight is 30 Ibs per shipment Shipment 40 50 small package shipment is a shipment totaling any number of pieces with a combined weight to exceed 30 105 is received on the same day from the same shipper and delivered by the same carrier ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after May 27 35 75 711 50 Show site Shipment after Show 33 80 67 60 All rates quoted above are straight time rates All freight received at the warehouse that must be moved into or out of the booth before 8 00 am or after 4 30 pm on weekdays will be charged overtime rates Show site overtime hours are before 8 00 am and after 4 30 pm on weekdays Any time on Saturday Sunday or holidays will be charged overtime each way in addition to the above rates Overtime Charge Warehouse in addition to above rates Crated or Skidded nennen 71 50 143 00 Special Handling Shipment sssrini 92 95 185 90 Overtime Charge Show Site addition to above rates Crated or Skidded ShIprri
18. 12 high Seasonal Vase Arrangement 18 high Seasonal Vase Arrangement TOTAL Special Request J DESIGNER SERVICE Subtotal Meet us at our booth for consultation Date Time Add 6 2596 Sales Tax Contact Name TOTAL PAYMENT AND CANCELLATION POLICY Payment must accompany order to receive discount prices All orders must be paid in full prior to close of show Adjustments cannot be made after show closes Rental items cancelled after move in begins will be refunded at 5096 of the original cost Floral items cannot be refunded after move in begins RENTAL POLICY Rental prices include delivery amp pickup container and maintenance Rental items and containers remain the property of Convention Foliage Unlimited Missing items will be charged to the exhibitor at twice the showsite rate All prices are for the entire show Substitutions may be necessary due to seasonal or geograhical availability Consult us for items not listed COMPANY NAME BOOTH ADDRESS Street City State Zipcode ORDERED BY PHONE FAX E MAIL CHECK ENCLOSED Payable to CONVENTION FOLIAGE UNLIMITED in US funds drawn on US bank Visa AmEx Exp Date Print Cardholder Name Signature www conventionfoliage com rev 12 12 THE UNEXPECTED AWAITS JOHN B HYNES VETERANS MEMORIAL CONVENTION CENTER convenrion AUTHORITY m M
19. 20 amps x 2 211 00 263 00 SPECIAL ELECTRICAL CONNECTIONS 208 VOLT amp 480 VOLT REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS MBINED DISCOUNT STANDARD ory 24 HOUR Co RATE RATE SERVICE 50 rate 100 rate 150 rate EN NN 50 rate 100 rate 150 rate 087 50 rate 100 150 rate cae oss EE EN uM EN NE EN EE EE NEN EN 111 00 146 00 139 00 183 00 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate O l lt l lt DESCRIPTION TOTAL DUE OVERHEAD SERVICE 100 rate 50 rate 50 rate 208V Single Phase 30 Amp 208V Single Phase 60 Amp 208V Single Phase 100 Amp 208V Three Phase 30 Amp 208V Three Phase 60 Amp 208V Three Phase 100 Amp 208V Three Phase 200 Amp 208V Three Phase 400 Amp 480V Three Phase 30 Amp 480V Three Phase 60 Amp 480V Three Phase 100 Amp 480V Three Phase 200 Amp 30 Round Extension Cord 100 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 32 00 40 00 50 rate 100 rate 150 rate TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this
20. 3 Mbps Managed Service includes a private VLAN and subnet public IP addresses available upon request 5 Mbps Managed Service includes a private VLAN and subnet public IP addresses available upon request Wireless Internet access is available onsite but is not recommended for exhibitor displays Continued on page 2 Exhibitor Order Form Telephone Internet amp Technical Services page 2 ADDITIONAL SERVICES amp EQUIPMENT Additional Public IP Address not available with 200kbs service _ 148 00 1855 CopperPatch Boothto Booth Connection 3360 42000 _Fiber Patch Booth to Booth Conecion 47000 58750 EdendTiorT3Sevce o 1000 00 8120000 8prt 510400 130 00 Switch 34pt J 1500 950 25 CAT 5e Cable o Z 1 1 450 5500 50 5 oO o 1 o 6100 7675 100 CAT 5e Cable o 1 960 12000 95 _ O l o Wes rati _ Fret es To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 0427
21. 40 oz Carpet C Black Charcoal Gray Pearl Navy White ni Onli Di t Standard 40 oz Carpet Rental Price per sq ft 100 sq ft minimum EL Pann B Total 1 700 sq ft Booth Size X sq ft 5 75 635 8 05 701 1200 sq ft Booth Size x 530 585 7 40 CHOOSE YOUR CARPET COLOR 28 oz Carpet Black Cardinal Charcoal Cream 0 Gray Pearl J Toast Wedgewood White 28 oz Carpet Rental Price per sq ft 100 sq ft minimum pd Eod Total 1 700 sq ft Booth Size X 4 80 5 30 6 70 701 1200 sq ft Booth Size X sq ft 410 450 5 75 CUSTOM CUT CLASSIC CARPET includes plastic covering delivery material handling installation and removal e Our Custom Cut Classic Carpeting is available in custom cut sizes and in a variety of standard colors CHOOSE YOUR CARPET COLOR C Black Blue Gray Green L Latte Midnight Blue L Plum Red Red Pepper Tuxedo 16 Carpet Rental Price per square foot 100 ft minimum aah pon nd Total Per sq ft Booth Size X 355 390 4 95 Our 16 oz Classic Carpeting is available a variety of standard colors following standard sizes CHOOSE YOUR CARPET COLOR Black Blue Gray Green Latte Midnight Blue Plum Red Red Pepper Tuxedo Online Discount Standard Qty Description Price Pri
22. 512 15 546 25 391 50 391 50 581 70 976 85 159 90 234 80 Total Cost 373 85 373 85 450 85 450 85 2 9 50 322 75 740 80 478 95 590 30 590 30 651 85 695 25 651 85 695 25 651 85 695 25 498 25 498 25 740 30 1 243 25 203 50 298 85 01 14 301241 5243 Page 3 of 3 FREEMAN select furnishings Take advantage of the Online price by ordering at www freemanco com store before MAY 13 2014 ONLINE PRICE DISCOUNT PRICE F R E E IVI A N DEADLINE DATE 275 Bodwell St MAY 13 2014 Avon MA 02322 508 894 5100 Fax 469 621 5608 INCLUDE THE FREEMAN METHOD OF FreemanBostonES freemanco com PAYMENT FORM WITH YOUR ORDER sHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability Prestige and Custom Cut Classic Carpet are subject to a 10096 Cancellation Charge All Classic and Prestige carpets contain recycled content and are recyclable fast easy ordering www freemanco com store PRESTIGE CARPET includes plastic covering delivery material handling installation and removal e Guaranteed new high quality carpet available in a variety of designer colors CHOOSE YOUR CARPET COLOR
23. 762 00 990 60 Please check here if you need a Scissorlift for booth work FORKLIFT LABOR up to 10 000 Ibs 3040100 Forklift amp operator 3 450 80 586 05 3040101 amp with mtn eism esiti ra 598 10 777 55 3040102 Forklift amp operator DT esee 687 95 894 35 RIGGING LABOR 3020100 Rigger ed Tournee i EFE Died FIRE PEDE 149 55 194 40 gros MET ucl 223 35 290 35 3020102 oo dI pe 268 10 348 55 INSTALLATION RIGGING Part Description Date Start of Equip Approx Hrs Total Time Person Person Hours Hourly Estimated Rate Total Cost Describe work to be done DISMANTLE RIGGING Part Description Date Start of Equip Approx Hrs Total Hourly Estimated Time Person per Person Hours Rate Total Cost Describe work to be done Sub Total ERN 6 25 Tax PLEASE INDICATE WORK TO BE PERFORMED UNSKIDDING RE SKIDDING HEADER BOOTH WORK OTHER Rigging must be canceled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per crew FREEMAN rigging labor 275 Bodwell Street Avon MA 02322 508 894 5100 Fax
24. Crates not properly marked or identified may be destroyed Show Management assumes no responsibility for the contents of crates or boxes improperly labeled as empty Because of the lack of storage facilities it may be necessary to store empty crates and cartons outside the building Every effort will be made to protect the crates from the elements but neither Show Management nor its service contractors will assume any responsibility for damage to them The removal and return of large crates that cannot be handled by hand trucks will be charged at prevailing rates Crates boxes or other exhibit materials unclaimed by the exhibitor after the Show will be removed at the exhibitor s expense Exhibitors will be billed by Show Contractors for removal time and materials at prevailing rates 10 SOCIAL ACTIVITIES OR EDUCATIONAL SYMPOSIA Exhibitor agrees to withhold sponsoring hospitality suites rooms or other functions during official show activities including exhibit hours social functions educational seminars and any other related activity scheduled by Show Management Failure to abide by these rules will result in loss of space selection priority points Continued infractions may result in an exhibitor being restricted from future meetings 11 LIABILITY AND INSURANCE All property of the exhibitor remains under his custody and control in transit to and from the exhibit hall and while it is in the confines of the exhibit hall Neither Show Management i
25. OR Vanilla with crisp Italian almond cookie crumble and dark sweet cherries Nutella with toasted hazelnuts and crisp sweet pizzelle cookies Dark Belgian chocolate with chocolate caramel truffle Fresh mint with chocolate chunks Lemon with Blueberry Streusel Rich Italian espresso with lightly salted chocolate brownies Lightly salted caramel with praline pecans FROZEN YOGURT FLAVORS INCLUDE Creamy smooth mango blueberry chai or strawberry All can be complemented with sweet yogurt dipped pretzels or yogurt covered raisins REE ln EUDE e Raspberry Passion fruit e Mango e Blood Orange Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee THE UNEXPECTED AWAITS represent tips gratuities or service charges for any employees MARKEY LTD ESPRESSO SERVICE 5 200 00 PER DAY Our Baristi are fully trained to get the most from our state of the art espresso machines Our friendly crew ensures your guests will have a memorable visit featuring drinks that you would see in any world class espresso bar including Cappuccinos Lattes Americanos Espressos and all the other favorites as well as herbal teas and hot chocolates Price per d
26. initial electrical power source Electrical Service is brought from the nearest column or floor port into the booth The electrical outlets or boxes are placed in the rear of the booth along the pipe amp drape line Electrical boxes are left accessible inside floor ports for island booths with no pipe and drape lines and no columns in their booth space For 208V amp 480V connections we require floor plans so that we may provide the electrical service in a convenient location within the booth Exhibitors are responsible for distributing their own 120V electrical cords and plugging in their booth equipment Exhibitors may choose to o Hire labor from the General Service Contractor o Hirea third party Installation amp Dismantle I amp D team to perform the distribution work o Bring their own company electrician to perform distribution and hard wire connections as long as he she is a full time employee of the exhibiting company Terms amp Conditions Electrical The MCCA is the exclusive provider of electrical service All electrical equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional electrical labor outside of the standard service services will be billed at
27. you to qualify leads with follow up action codes eliminates hand keying leads into your database for quicker lead follow up and gives you demographic information on attendees you wouldn t otherwise receive collecting business cards descriptions CompuLEAD Mobile Elite A handheld device with robust surveying and qualifying capabilities Has a large touch screen and attached stylus Plus instant online access to sales leads Electricity needed to charge unit nightly charging required e QWERTY keyboard for extensive note taking and lead editing e Complete with 10 standard qualifiers and 4 standard survey questions Create custom lead qualifiers or survey questions addl charges will apply e Optional wireless printer addl charges will apply CompuLEAD Mobile Capture leads anywhere with this lightweight handheld device and quickly read attendee badges without removing badge from holder Leads provided electronically Note taking functionality e Complete with 10 standard qualifiers e Create custom lead qualifiers addl charges will apply CompuLEAD Smart A powerful and easy way to capture sales leads both on and off the show floor using your own Smartphone Download the app from your app store after ordering and activate via a unique access code App works with all iPhone and iPad devices with iOS 6 0 and above and Android with OS Froyo 2 2 and above Scan the barcode on the attendee s badge or enter t
28. 10 All tent canopies and tarps must be fire resistant and meet CPAI 84 Canvas Products Association International specifications The original flame retardant compliance tag must be attached to 11 tent canopy or tarp Additionally exhibitors must have the manufacturer documentation available for on site inspection Open flame cooking or other sources of heat are prohibited under any tent canopy or tarp The exhibitor 15 required to have a 10lb ABC fire extinguisher readily accessible within the exhibit Individual exhibitor tents canopies or tarps exceeding 300 square feet 28 square meters shall be protected by automatic fire extinguishing systems A single exhibit or group of exhibits covered by a tent canopy or tarp that do not require sprinklers shall be separated by a distance not less than 10 feet 3050 mm where the aggregate ceiling exceeds square feet 28 square meters Tents exceeding 400 squarefeet 37 square meters require a tent permitfrom the Boston Fire Department The General Service Contractor or individual exhibitor must have on site a copy of the Certificate of Flame Resistance for all floor coverings The Boston Fire Department prohibits the use of carpet on walls ceilings seating products or as decorative material 12 The hanging or rigging of signs displays or banners etc shall not interfere with the building fire sprinklersystem Rigged items shall not exceed square feet surf
29. 1252039192 Freeman CREDIT DEBIT CARD ACH Direct Deposit For your convenience we will use this authorization to 111000012 ACCT 1252039192 Freeman charge your credit debit card account for your advance please reference Name of Show amp Booth Number so we can orders and any additional amounts incurred as a result properly credit your account of show site orders placed by your representative These charges may include all Freeman companies or any Note Customers are responsible for any bank processing fees charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERICAN EXPRESS MASTERCARD E VISA FREEMAN NOW ACCEPTS DEBIT CARDS Account No Exp Date Cardholder Name Print Signature Cardholder Billing Address City State Zip FURNISHINGS amp CARPET RENTAL EXHIBITS INSTALLATION DISMANTLE ELECTRICAL ACCESSORIES amp ACCESSORIES LABOR LABOR LABOR MATERIAL RIGGING RIGGING SIGNS TOTALFLEX EXHIBIT GRAND HANDLING INSTALLATION DISMANTLE TRANSPORTATION TOTAL _ 1 d 1 1l Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store e Orders received without payment or after the discount price deadline date will be charged at the standard price e Copies of invoices may be picked
30. 15 understood to remain in their own care custody and control in transit to and from the confines of the exhibit hall as well as when it 1s on the floor SVS PVSS Corcoran Expositions Inc Freeman and the Hynes Center assume no responsibility for products left unattended at the end of the Vascular Annual Meeting Exhibitor Appointed and or Independent Contractors Independent contractors must conform to the International Association of Exhibitions and Events Exhibit Designers and Producers Association ED amp PA and Exposition Service Contractors Association ESCA display guidelines and must be signatory to a current local collective bargaining agreement Exhibitors using Exhibitor Appointed and or Independent Contractors must provide a copy of an insurance certificate naming Show Management and Freeman as additional insured If you are going to use an Exhibitor Appointed Contractor please notify the Exhibitor Manager Dan Corcoran by Friday May 9 2014 via email with a copy of your certificate of insurance Email Dan CorcExpo com Phone 312 541 0567 Security SVS will provide security around the perimeter of the exhibit hall Please review the Exhibitor Rules and Regulations found in General Show Information Information about hiring individual booth security will be available upon request Please note any additional security service will be at your own expense SECURITY Security Tips Security should be a prime conc
31. 70 160 25 204 00 43 25 ____ N75053 Black Trash Receptacle 106 05 116 65 148 45 N A ____ N75054 Aluminum Trash Receptacle 106 05 116 65 148 45 243 05 ___ 220107 Wastebasket 21 85 24 05 30 60 288 85 220106 Corrugated Wastebasket 21 88 24 05 30 60 317 90 2 N75057 Small Refrigerator 458 45 504 30 641 85 60 40 2 N75052 Black Table Lamp 167 25 184 00 234 15 60 40 N74082 File Cabinet 2 Drawer 211 60 232 75 296 25 N74081 File Cabinet 4 Drawer 274 50 301 95 384 30 ____ 10201484 Bulletin Board 295 50 325 05 413 70 27 10 37 90 Total Cost Page 2 of 2 FREEMAN fumishing essentials Take advantage of the Online price by ordering at www freemanco com store before MAY 13 2014 DISCOUNT PRICE F R E E IVI A DEADLINE DATE 275 Bodwell St Avon MA 02322 MAY 13 2014 508 894 5100 Fax 469 621 5608 FreemanBostonES freemanco com PAY MENT FORM WITH YOUR ORDER INCLUDE THE FREEMAN METHOD OF NAME sHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts For fast easy ordering www freemanco com store Qty Part Description Online Price Discount Price Standard Price Total SEATING Lisbon Group Black Leather 81011 5
32. 8 Section Black 12 x12 56 00 67 00 Truss 10 Section Black 12 x12 BOX ccsssssssssssssssssssssssssssssccses 70 00 84 00 Truss 5 Section Silver 20 5 x20 5 45 00 54 00 Truss 8 Section Silver 20 5 x20 5 BOX cccssssssssssssssssssssssssssssssscscs 72 00 86 00 Truss 10 Section Silver 20 5 x20 5 90 00 108 00 Corner Block A corner block is an aluminum piece that attaches to truss to create a right angle Corner Block Silver 12 x12 eee eee eee eee e eee eee nee eee eesaone 50 00 60 00 Corner Block Black 12 12 11 ccccssssssscccccsssscccccccscsccccsccccssccsscees 65 00 78 00 Corner Block Silver 20 5 x20 5 ecce eee e eee eee ee o eee ee esonse 70 00 84 00 DIM 35 00 42 00 A base plate is used as a stand for ground supported truss or poles IRR E 150 00 180 00 A rotator is motor used to rotate a hanging sign Molor ere 150 00 180 00 A motor is a motorized pulley that is rigged to the ceiling and attached to truss to achieve a desired height Motors are also used to safely suspend heavier items that can
33. Fire Safety Limitations The following limitations apply to all exhibits located in the exhibition halls in the Hynes 1 The followingitems are fire hazards and are prohibited for use in the Hynes e Compressed flammable gases exception Butane for cooking purposes with prior approval ofthe MCCA Public Safety Department Ouantity inside the Hynes is limited to two 2 pound ULapproved canisters per cooking device one canister in use and attached to the cooking device and one spare canister Due to safety concerns exhibitors may only use butane canisters purchased directly from Levy Restaurants You are required to have a 20 15 ABC fire extinguisher for your display when using butane e Pyrotechnics flammable combustible liquids hazardous chemicals materials blasting agents and explosives e Untreated Christmas trees cut evergreens or similartrees e Fireplace logs charcoal and similar materials e Untreated mulch and Spanish moss or similar vegetation e Untreated hay or straw 2 The following shall be protected by automatic fire extinguishing systems e Single level exhibit booths exceeding 300 square feet 28 square meters and covered by a ceiling e Each level of a multi level exhibit including the uppermost level where the uppermost level is covered by a ceiling e Anyhomeor house constructed within the exhibit hall must also include smoke fire alarms and 1015 ABC fire extinguisher on each level
34. High 316 45 443 05 17252 Halogen Light 75 80 106 10 174542 Double Sided 1m x 4 High 421 95 590 75 174581 Single Sided 1M x 8 High 474 75 664 65 CABINETS amp LOCKS ___ 174582 Double Sided 1M x 8 High 632 90 886 05 Cabinets Black Fabric Blue Fabric Gray Fabric White PVC ___ 17305 1m x Yam x 36 High 568 05 17201 1m Straight 37 x12 75 80 106 10 17306 1m x Yeu x 42 High 568 05 17206 1m Angled 37 x 12 75 80 106 10 17808 va x 36 High 30 82820 17309 2m x VAM x 42 High 829 20 174015 For 8 x 11 Literature 32 10 44 95 173010 1m Radius x Yam x 36 High 632 90 886 05 ___ 178011 1m Radius x Yam x 42 High 632 90 886 05 Radius Cabinets do not have doors 17301 Cabinet Lock 23 80 Inside Shelves Available Quoted on Request TOTAL COST Don t see what you need SS Please an Exhibitor Sales Specialist 508 894 5100 Sub Total 6 25 Tax Total Cost Remember to make a selection for items 05 10 301241 with checkboxes Otherwise a selection Will be made for you E R DISCOUNT PRICE 275 Bodwell St DEADLINE DATE 02322 13 2014 508 894 5100 Fax 469 621 5608 INCLUDE THE FREEMAN METHOD OF FreemanBostonES freemanco com PAYMENT FORM WITH YOUR ORDER NAME sHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CON
35. IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHETHER UNDER THEORY OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCTS LIABILITY OR OTHERWISE Exhibitor shall indemnify and hold harmless Freeman its officers directors employees and agents from and against any and all claims liabilities damages fines penalties or costs of whatsoever nature including reasonable attorneys fees arising out of or in any way connected with Exhibitor s actions or omissions under this Agreement EXAMPLE OF PLAN AND INFORMATION REQUIRED TO COMPLETE FLOORWORK Please indicate the following on the floor plan Booth 462 1 Location and load of main power drop please provide specific dimensions and wattages amperages 6 ft 500 watts 6 tt EU Main Power Drop 2 Location and load of all outlets please provide specific dimensions and Booth 352 Q6 101t Booth 654 wattages amperages 500 watts 3 Booth orientation please provide 6ft 00 10 ft surrounding aisle and or booth numbers 6 ft 1000 watts Booth 446 BOOTH DIAGRAM FREEMAN electrical labor 279 Bodwel Sireel METHOD OF PAYMENT FORM DEADLINE DATE Avon MA 02322 ACCOMPANY YOUR ORDER MAY 13 2014 Phone 508 894 5100 Fax 469 621 5608 orsHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts For fast easy orderi
36. LARGE DIGITAL GRAPHICS MM MM Note File conversion retouching cloning or color may Please call an Exhibitor Sales Specialist for incur additional labor charges See reverse side for price quotes on graphics over 80 sq ft graphic guidelines File Information INDICATE YOUR SIGN COPY HERE Electronic File Name Please feel free to attach additional sign copy on separate page Application PMS Colors Backing Material Foamcore Masonite PVC Plexi Vertical Horizontal Use Your Judgment Gatorfoam For Sign Layout ie Ultra Board Other al a The product offered has recycled content or has eco friendly attributes and is 100 recyclable according to the manufacturer s specifications Background Color Vertical Horizontal Use Your Judgment Lettering Color TOTAL COST Special Instructions __ _ __ a Sub Total 6 25 Tax Total Cost 01 13 301241 Page 1 of 2 FREEMAN graphics CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK Our desire is to provide you with the best possible quality graphics for your event or exhibit You can help us in that effort by providing digital art files using the following guidelines If you are sending us completed print ready files please pass the following information on to your graphics designer Two overall considerations for submitting acceptable artwork involves proper resolution or size of th
37. Management receives a written request for cancellation or reduction of space on or before February 28 2014 the exhibitor will be liable for 2596 of the entire booth fee of the space originally contracted if cancelling outright or 2596 of the vacated space if reducing For cancellations and reductions of space after February 28 2014 exhibitors are liable for 100 of the entire booth fee of the space originally contracted It is expressly agreed by the exhibitor that in the event he or she fails to pay the space rental at the times specified or fails to comply with any other provisions contained in these rules and regulations concerning his or her use of exhibit space Show Management shall have the right to reassign the confirmed booth location or to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper In the event of a default by the exhibitor as set forth in the previous sentence the exhibitor shall forfeit as liquidated damages the amount paid by him for his space reservation regardless of whether or not Show Management enters into a further lease for the space involved In case the exposition shall not be held for any reason whatsoever then and thereupon the rental and lease of space to the exhibitor shall be terminated In such case the limit claim for damage and or compensation by the exhibitor shall be the return to the exhibitor of the prorata amount a
38. S e me e Eo 1 8000 1 _ sem sem 0 1 ToTAL HOURS TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY ___ O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Do you CARE We do The Massachusetts Convention Center Authority believes in community both inside its convention centers and in the diverse neighborhoods of historic Boston where needs are sometimes great By donating useable materials to our Conventions C A R E program you ll be helping scores of non profit organizations throughout the city and the region Not only will your materials be put to good re use but you ll be cutting back on your event s environmental impact by diverting waste from local landfills Plus it saves you the time and expense of shipping unneeded goods back home The MCCA already recycles and donates abandoned property With your help we can do even more It s easy At the conclusion of your show look for the bright blue bins spread around the show floor at Product Donati
39. With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION SHIP TO METHOD OF SHIPMENT Freeman Exhibit Transportation Common Carrier Air Freight Next Day 2nd Day Deferred Expedited L Other list carrier name amp phone number Other Common Carrier Ll Other Air Freight Van Line FREIGHT CHARGES Prepaid Collect Bill To In the event your selected carrier fails to show on final move out day please select one of the following options Reroute Freeman s choice Deliver back to Freeman warehouse at Exhibitor s expense PLEASE NOTE Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor Page 2 of 2 FREEMAN installation amp dismantle FREEMAN INCLUDE THE FREEMAN DEADLINE DATE 275 Bodwell Street METHOD OF PAYMENT WITH MAY 13 2014 Avon MA 02322 YOUR ORDER Ph 508 894 5100 Fax 469 621 5608 FreemanBostonES freemanco com SHOWNAME Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME SIGNATURE FAX YOUR SIGNATURE ABOVE DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR SERVICE MANUAL Advance Show Site Straight Time 8 00 A M to 4 30 Monday through
40. a Half Day Shoot and up to 350 00 for a Full Day Shoot for the conversion of raw footage files to viewable MOV files Raw footage such as B Roll is usually shipped within 10 business days from the last day of the trade show For expedited delivery please contact us Online delivery is by yousendit com or wetransfer com The maximum file size for online delivery is 2 GB Raw footage can be delivered on USB drives or external hard disk drives as well We generally will use a USB stick for data less than 8 GB and a hard disk drive for data over 8 GB in size Editing Services We provide a variety of editing services for all videos we shoot Please contact us for custom editing needs Production Service We provide a complete suite of video production services for corporate events product demonstrations testimonial videos and others in addition to videos we produce for you at trade shows Please contact us for details Project Management For videos being edited we require feedback to our editors within 10 business days of the end of the show projects will be deemed completed if we do not receive customer feedback by that point A project restart fee of 225 00 will be accessed to reopen a project for 30 days We do not store your raw footage for more than 30 days past the completion of your project We do offer raw footage video storage for up to 1 year for 350 00 per project This storage will make it easier to edit a new video or m
41. a first come first serve basis only Exhibitors and I amp D house supervising the labor themselves should visit the Freeman service center to confirm that you are ready for service Carpet will not be installed until cords have been laid Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost X X Freeman Supervision 30 45 00 Total Installation CORD DISMANTLE LABOR A one hour minimum labor charge will apply to pick up cords eCord dismantle will be done on straight time whenever possible Date of People Approx Hrs Total Hrs Hourly Rate Estimated per Person Total Cost ol x 1 l e hA CORD RENTAL Description Price Quantity Pur Re M 25 00 50 538 00 Tape tO COVE COUS Em 22 00 roll There will be a minimum charge of 22 00 to cover cords with tape Larger areas and multiple electrical drops may require more than one roll 6 25 Mass Tax Total Cost See Reverse Side For Additional Information And Conditions FREEMAN electrical internet cord labor TERMS amp CONDITIONS Straight time rates apply to labor calls between the hours of 8 00 am and 4 30 pm Monday through Friday Overtime rates apply to labor calls before 8 00 am and after 4 30 pm Monday through Friday Saturdays Double time rates apply to labor calls all day Sundays and H
42. and beverage items one of the following conditions must exist 1 The party interested in distributing food and or beverage must be the manufacturer of said product The interested party must only distribute SAMPLE sizes 2 ounces of pre packaged food items or 4 ounces of non alcoholic beverages of his her product and cannot participate in cash sales of said productduring the show OR 2 The party interested in distributing food and or beverage items must pay a fee to be determined by a Restaurants Catering Sales Manager to waive its right to exclusivity under the MCCA Event License Agreement If a party brings unauthorized food and or beverage items into the Hynes and does not subsequently meet one of the conditions listed above the party must immediately remove the unauthorized item s from their exhibit or meeting space Sampling Authorization Form This form outlines policies and procedures pertainingto F amp B sampling at the Hynes The document contains specific information regarding allowable sample sizes eligibility of sampling method of distribution etc This form is required by Levy Restaurants in order to obtain permission to sample and to obtain a Temporary Food Service Permit Temporary Food Service Permit Application The City of Boston Inspectional Services Division requires a temporary food service permitfor any F amp B served at the Hynes that is not sourced through Lew Restaurants Permit f
43. before MAY 13 2014 OF SHOW COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts Qty Part C130330 C130430 C130630 C130830 C1240463 C1240483 130342 130442 3130642 130842 C1240464 C1240484 Draped Tables Tables are 24 wide Black O Blue Brown O Dark Green O O Gold O Gray Plum Red Vascular Annual Meeting 2014 June 5 7 2014 BOOTH BOOTH SIZE PHONE For fast easy ordering go to www freemanco com store Description DISPLAY FURNITURE Page 7 amp 8 continued Draped Table 31 x 30 H Draped Table 4 L x 30 H Draped Table 6 L x 30 H Draped Table 8 L x 30 H 4th Side Drape 6 L x 30 H 4th Side Drape 8 L x Draped Counter 3 L x 42 H Draped Counter 4 L x 42 H Draped Counter 6 L x 42 H Draped Counter 8 L x 42 H 4th Side Drape 6 L x 42 H 4th Side Drape 8 L x 42 H Undraped Tables Tables are 24 wide ICs 131430 0181630 0181830 181342 0181442 C181642 131842 Undraped Table 31 x 30 H Undraped Table 4 L x 30 H Undraped Table 6 L x 30 H Undraped Table 8 L x 30 H Undraped Counter 3 Lx42 H Undraped Counter 4 Lx42 H Undraped Counter 6 Lx42 H Undraped Counter 8 Lx42 H Table Top Risers C150410 C150610 C150810 C150414 C150614 C150814 C150420 C150620 C
44. by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee THE UNEXPECTED AWAITS represent tips gratuities or service charges for any employees 18 Teo tuat EXHIBITOR CATERING ORDER FORM EXHIBITING COMPANY INFORMATION Include Booth Name if Different SEM C o M M uoo LEM I UL SITE INFORMATION DELIVERY DELIVERY TIME DATE END TIME Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees This letter serves as my formal written authorization and approval for you to charge the credit card indicated below for any and all charges related to food services at the BCEC This letter shall constitute my express written permission for you to charge to the extent not previously paid for the credit card for the initial deposit the balance due before and any charges incurred during the event Card Type Visa JMC JAMEX Discover Card Holder Signature Mail Fax or Scan To Cortney Fullerton Catering Sales Manager Levy Restaurants John B Hynes Veteran Memoral Conventio
45. cable box at home Equipment must be returned at the close of the event otherwise a replacement fee will be charged CATV Tap Box ER OIN EET SIEGE 200 00 250 00 A distribution box which allows up to 16 CATV feeds from a single cable tap Equipment must be returned at the close of the event otherwise a replacement fee will be charged Page 11 Exhibitor Ordering Guide Broadcast Video Service via TV 1 2 000 00 2 500 00 T V 1 provides a one way transport of a single video signal and up to four associated 15 kHz audio signals The service eliminates the need for broadcasters to send a microwave or satellite uplink truck to the news or event location For advanced Technical Service offerings consult the online ordering site or contact MCCA Exhibitor Services Installation amp Connection Internet amp Technical MCCA technicians will provide one initial network cable nternet Service is brought from the nearest column or floor port into the booth MCCA internet services come with one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own routing device and cables or may rent a switch and purchase cables from the MCCA Exhibitors are required to distribute their own internet cables Exhibitors may choose to o labor from the Genera
46. confirmation numbers MEETING VASCULAR FUNCTION SPACE ANNUAL MEETING GUIDELINES BOSTON MEETING ROOM FUNCTION SPACE In accordance with the guidelines adopted by the SVS exhibitors are not allowed to offer satellite symposia or social functions for professional attendees that directly conflict with the 2014 Vascular Annual Meeting program Only approved satellite symposia may be offered to professional attendees on Wednesday through Friday evenings see below Meeting space and or approval for social events can not be granted on these evenings Saturday events may be offered in accordance with the schedule listed below Note this does not apply to internal company meetings SCHEDULE If the intended audience includes registered participants at SVS s Vascular Annual Meeting events may only be scheduled during the following times There is no restriction on internal company meetings v Wednesday June 4 After 6 30 pm Approved Satellite symposia only Thursday June 5 After 7 00 pm Approved Satellite symposia only Friday June 6 After 5 30 pm Approved Satellite symposia only Saturday June 7 After 5 00 pm CLINICAL TRIAL INVESTIGATOR MEETINGS Exhibiting companies may conduct clinical trial investigator meetings during the Vascular Annual Meeting program Holding such programs during the Thursday evening opening reception is discouraged This opportunity is once again being offered in 2014 INVITATION REGI
47. do so Exhibitor staff remainingin the loading dock area beyond the minute limit and or who do not display their officially issued Hard Card subject themselves to towing at the vehicle owner operator s risk and expense Positive Means of Identification Required While insidethe facility Exhibitor staff must be in possession of a current and valid means of identifying themselves with photo identification ID preferably a state issued motor vehicle operator s license etc Public Safety Recommendations The MCCA is not liable for nor does the MCCA carry any insurance on Exhibitor property or fixtures Please bear in mind that all of your exhibit material and displays are your property Therefore it is important that you take every precaution to protect this material Below are some suggestions toward this end 1 Ship your materials with a qualified carrier and be sure to lock trunks crates 2 If cartons are used be sure that they are securely taped or banded and under no circumstances marked with the name or type of articles contained therein 3 to furnish your shipping company with an accurate account and complete bill of lading 4 Donotleave your booth unattended during the set up period 5 Donot leave exhibit material under tables or displays 6 notinclude exhibit material in containers to be stored with empties 7 Atthe close of the exhibit be sure to pack as quickly as possible
48. form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Massachusetts Convention Center Authority n Exhibitor Order Form Cleaning Services Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE DISCOUNT RATE STANDARD RATE BASIC CLEANING SERVICES PER SQFT PER SQ FT PER DAY PER DAY 1 INITIAL VACUUM OR MOPPING Before first event day only 0 28 0 35 2 DAILY VACUUM OR MOPPING For all event days including the first day 0 20 0 25 3 DAILY VACUUM OR MOPPING PLUS PORTER SERVICE For all event days 0 44 0 55 includes periodic wastebasket pick up amp sweep of booth during event hours Tes BOOTH SIZE TOTAL SQUARE FEE
49. his exhibit or display Show Management will endeavor to answer them All booth decorations including carpeting must be flame proofed and all hangings must clear the floor Electrical wiring must conform with National Electrical Code Safety Rules If inspection indicates any exhibitor has neglected to comply with these regulations or otherwise incurs fire hazard the right is reserved to cancel all or such part of his exhibit as may be irregular and effect the removal of same at exhibitor s expense Exhibitors will not be permitted to store behind their booth background any excess material such as cardboard cartons literature etc Excess supplies must be stored in areas which will be made available for such purpose If unusual equipment or machinery is to be installed or if appliances that might come under fire codes are to be used the exhibitor should communicate with Show Management for information concerning facilities or regulations Exhibitors must comply with City and State fire regulations Independent contractors must conform to IAEM ESCA and ED amp PA guidelines All exhibit labor must comply with established labor jurisdictions 9 STORAGE OF PACKING CRATES AND BOXES Exhibitors will not be permitted to store packing crates and boxes in their booths during the exhibit period but these when properly marked will be stored and returned to the booth by service contractors is the exhibitor s responsibility to mark and identify his crates
50. insurance or otherwise protect itself and its property against such loss or damage 13 CARE OF BUILDING AND EQUIPMENT Exhibitors or their agents shall not injure or deface any part of the exhibit building the booths or booth contents or show equipment and decor When such damage appears the exhibitor is liable to the owner of the property so damaged 14 AMERICANS WITH DISABILITIES ACT Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act hereinafter Act to make their booths accessible to handicapped persons Exhibitor shall also indemnify and hold harmless SVS Show Management and facility against cost expense liability or damage which may be incident to arise out of or be caused by Exhibitor s failure to comply with the Act 15 OTHER REGULATIONS Any and all matters not specifically covered by the preceding rules and regulations shall be subject solely to the decision of Show Management THE SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET AMEND AND ENFORCE THESE RULES AND REGULATIONS PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS WHEN MADE EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS OF CONTRACT OR WHO IN THE OPINION OF SHOW MANAGEMENT CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE
51. items not expected will not be received For all Food and Beverage not purchased through Levy Restaurants all standard fees mentioned above will be charged where applicable including 20 Administrative Fee and Applicable Sales Tax The Company named below acknowledges they have sole responsibility for the use servicing or other disposition of such items in compliance with all applicable laws Accordingly the firm agrees to indemnify and forever hold harmless Levy Restaurants and the HYNES from all liabilities damages losses costs or expenses resulting directly or indirectly from their use serving or other disposition of such items Exhibiting firm must provide Levy Restaurants with a certificate of liability with coverage of 1 000 000 per occurrence and naming Levy Restaurants Corporation and the HYNES as additional insured Information must be received no later than close of business 5 00 PM EST on DATE Before returning this document please sign the Agreed indicating you have read and you agree with all conditions SHOW NAME DATE Company Name Booth No Company Address Contact Name Telephone Ext Email Onsite Contact Cell PLEASE SPECIFY Item Distribution Purpose Quantity Portion Size Method of Dispensing Agreed Approved Date Exhibiting Firm Levy Restaurants PLEASE RETURN FORM TO LEVY RESTAURANTS BY DATE TO ENSURE CONFIRMATION AND APPROVAL For additional services and information please contact Levy Resta
52. out please go to www freemanco com postshowFAQ Saturday June 07 1 00PM 9 00 sunday June 08 8 00AM 10 00 All labor and outbound material handling services performed on Saturday will have overtime charges applied labor performed on Sunday will have double time charges applied and all material handling services performed on Sunday will have overtime charges applied AND MOVE OUT INFORMATION Freeman will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor e All exhibitor materials must be removed from the exhibit facility by 10 00 AM on Sunday June 08 2014 e To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move Out deadline please have all carriers check in by 8 00 AM on Sunday June 08 2014 Drivers not checked in by this time will risk the possibility of their shipments going out on the house carrier Please refer to our Shipping Instructions located on the next page POST SHOW PAPERWORK AND LABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance Complete the Outbound Shipping form and your paperwork will be available at show site Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show VEHICLE RESTRICTIONS Due to the loading dock configuration at this facility trucks are no
53. proof with color bars Color laser proofs are not accepted as color guidance Proofs must be provided at 100 size c Provider Information Please provide the following with your media Publication name and issue date Advertiser product and agency name Contact and phone number Directory of disk or CD Shipping Instructions Send all contracts and insertion orders to Vascular Connections Frontline Medical Communications Century Drive Suite 302 Parsippany NJ 07054 4609 Attn Joan Friedman Tel 973 290 8211 Fax 973 206 9378 Send all digital files and proofs to Vascular Connections Frontline Medical Communications 5635 Fishers Lane 6th Floor Rockville MD 20852 Attn Advertising Production Tel 240 221 2418 Mechanical Specifications Product Showcase 1 8 Page 4 3 4 wide x 2 7 8 long 1 6 Page 2 1 4 wide x 2 7 8 long 1 4 Page Vertical 1 4 Page Column Ad Size 258 1134 1 4 Page 3 4 Vertical Horizontal Island Page Island 1 2 Page Vertical Journal Trim Size 102 x 13 Live matter Allow 1 4 safety from all trim edges Type of Binding Saddle Stitch TRONTLINE MEDICAL COMMUNICATIONS NOTE Unless otherwise notified Frontline Medical Communications accepts this insertion order as a written contract for space with the client PUBLICATION Vascular Connections 2014 COMPANY PROD
54. repa xm 345 55 380 10 483 75 8155 Bench Black 430 30 473 35 602 40 8153 Bench White Leathet rts 430 30 473 35 602 40 81513 Half Bound Black Leather teretes 449 25 494 20 628 95 81514 Round White 449 25 494 20 628 95 Ottomans 81518 Vibe Blue 129 45 142 40 181 25 81520 Vibe Pink 129 45 142 40 181 25 81519 Vibe Red 129 45 142 40 181 25 81517 Yellow 129 45 142 40 181 25 81525 Vibe OrangeVIPyl sie nadie rn ERR tones 129 45 142 40 181 25 81511 Leather Cube White Leather 124 35 136 80 174 10 81512 Leather Cube Black Leather 124 35 136 80 174 10 81526 Edge LED GCUDB sereni err imn 230 55 253 60 322 75 01 14 301241 5243 Page 1 of 3 FREEMAN select furnishings before MAY 13 2014 Take advantage of the Online price by ordering at www freemanco com store sHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts For fast easy ordering www freemanco com store Qty Description Online Price Discount Price Standard Price C
55. the MCCA Index Request for Exhibitor Electrical Services Request for Exhibitor Cleaning Services Request for Exhibitor Telephone Internet amp Technical Services Request for Exhibitor Rigging amp Lighting Services Request for Exhibitor Plumbing Services Request for Exhibitor Security Services Page 24 Massachusetts Convention Center Authority denied Exhibitor Order Form Electrical Services Gece abito Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE STANDARD ELECTRICAL CONNECTIONS 120 VoLT REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS 24 HOUR OVERHEAD COMBINED SERVICE DESCRIPTION STANDARD TOTAL DUE RATE DISCOUNT RATE SERVICE 24 HOUR amp OVERHEAD 50 rate 100 150 rate EE EN EN EN a 500 Box 5 amps 1000 Watt 10 amps 2000 Watt Box 20 amps 182 00 227 00 4000 Watt Box
56. the retail pricing for the food and or beverage item and is subject to all applicable taxes and service charges UNUSED FOOD OR BEVERAGE PRODUCT that requires pick up or shipment after the show event is the responsibility of the Company that is sampling the product Absolutely NO REFUNDS of Buy out Fees will be given for Food or Beverage Product if not consumed during show event FOOD AND BEVERAGE RELATED SERVICES including storage delivery or any other service required for Food and or Beverage products brought from the outside are not the responsibility of and will NOT be provided by Levy Restaurants HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS ee If these services are required the following charges will assessed 1 150 00 for a Small Visi Cooler 300 00 for a Large Double Visi Cooler 25 00 per Drop Off and Per Pick up for Steward 150 00 per day minimum for dry or refrigerated storage 6 00 per 5 pound bag of ice Both the Refrigerator and Cooler require Stewarding Labor to drop off and retrieve the equipment A Security Deposit of 250 per piece of equipment will also apply BIER BM S SHIPPING RECEIVING Please note that only product you expect to be prepared by stored by and delivered by Levy Restaurants should be shipped to Levy Restaurants Please see the Shipping Label fill it out and ensure it is used properly to ensure proper receiving of your product You must contact Levy Restaurants prior to shipping items
57. to ship items to Advance Warehouse without incurring an additional after deadline charge June 3 Direct Shipments Begin at Hynes Convention Center INSTALLATION AND LABOR DEADLINES May 9 Exhibitor Appointed Contractor EAC Form Due May 13 signage and Rigging Discount Deadline May 13 Graphics and Signage Discount Deadline May 13 Installation and Dismantle Labor Discount Deadline May 13 Forklift amp Rigging Labor Discount Deadline June 3 Move In Begins at 8 00 am BOOTH SERVICES DEADLINES May 12 Floral Services Discount Deadline May 13 Furniture Discount Deadline May 13 Carpet Discount Deadline May 13 Booth Cleaning Discount Deadline May 13 Network amp Telecommunication Services Discount Deadline May 13 Electric amp Utility Services Discount Deadline May 14 Catering Discount Deadline May 21 Audio Visual Rental Discount Deadline ADVERTISING DEADLINES April 17 Vascular Connections Preview Issue May 1 Space Close Date April 24 Vascular Connections Preview Issue May 1 Materials Due May 1 Vascular Connections Annual Meeting Issues June 5 7 Space Close Date May 8 Vascular Connections Annual Meeting Issues June 5 7 Materials Due IB CONTACT INFORMATION Please use this quick reference guide to identify the proper contact to answer all of your questions regarding your participation in the 2014 Vascular Annual Meeting Please refer to the specific order form in your kit prior to calling the vendor
58. 12 00 EACH 20 00 EACH 20 00 EACH STANDARD PRICE 27 00 EACH ZLOOEACH 2 00 BACK 27 00 EACH 2700 Chi 27 00 EACH STANDARD PRICE 20 00 14 00 24 00 24 00 Prices are exclusive of a 1596 gratuity 5 taxable administrative and 7 applicable sales tax or 20 taxable administrative fee 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee THE UNEXPECTED AWAITS represent tips gratuities or service charges for any employees Prices shown below are incentive prices and applicable to orders placed at least 21 days prior to show start Orders placed less than 21 days prior to show start are subject to standard pricing NEW ENGLAND SPECIALTIES Slow Cooked Boston Baked Beans caramelized onions and brown bread SOOPER PIECE Yankee Pot Roast braised beef tips sweet peas carrots and potatoes topped with mini biscuits 4 00 PER PIECE BBQ Oyster charred corn smoky bacon and citrus aioli 5 00 PER PIECE FLATBREADS AND FLATINIS e Fig and Blue Cheese Flatbread sweet imported fig preserves creamy blue cheese and green onions 4 50 PER PIECE Chicken Pesto Flatbread fresh pesto diced chicken artichoke hearts sun dried tomatoes and Asiago 4 50 PER PIECE Mini Reuben Flatini corned beef sau
59. 149 55 194 40 Overtime 4 30 to 8 00 A M Monday through Friday all day Saturday 223 35 290 35 Double Time All Day Sunday and Helden teu nEE T nnb bnkud xeERURR AERE AREE In ERR ERURPEREEx 268 10 348 55 Price is per person per hour must check in at Service Desk to pick up labor Labor must be canceled in writing 24 hours in advance to avoid one 1 hour cancellation fee per worker Please include set up plan and special instructions with this order Utility services for all 120V power provided by the facility does not include the installation of cords to specific areas within the booth space Freeman labor display company labor or the exhibitor can perform this work Rental carpeting and padding will not be installed until cord installation is completed High voltage 208V and over please contact the facility s electrical department CORD INSTALLATION LABOR Ll Freeman Supervised Labor Installation of electrical cords will be completed at our discretion prior to exhibitor move in The charge for this service is 30 of the total installation labor bill with a minimum of 45 00 A detailed floor plan must accompany this order Emergency Contact Phone Number Exhibitor Supervised Labor Ll Display Company Supervised Labor Name of supervisor Phone Number eStart times cannot always be guaranteed elf no time is provided labor will be available on
60. 150820 01 14 301241 Single Step Riser 4 L x 7 H Single Step Riser 6 L x 7 H Single Step Riser 8 L x 7 H Single Step Riser 4 L x14 H Single Step Riser 61 x14 H Single Step Riser 81 x14 H Double Step Riser 4 L Double Step Riser 6 L Double Step Riser 8 L 5243 Online Discount Standard Total FURNISHINGS Qty Part Description Special Drape O Black O Brown Dark Green O O Gold O Gray O Plum Red 12103 12108 Special Drape 3 H per ft Special Drape 8 H per ft 62 85 68 40 N A 24 19 62 20 N A 80 00 87 10 N A N A N A N A N A N A N A N A N A N A 92 50 102 60 N A 117 75 130 55 N A TOTAL COST Sub Total 6 25 Tax Remember to select a color for items with checkboxes A color will be selected for you if not indicated 19 35 26 80 White 21 30 29 50 Online Discount Standard Total Price Price Price Price Price ACCESSORIES Pages 9 amp 10 Flax ____ C220121 Chrome Stanchion w belt 96 50 106 15 135 10 26220118 Chrome Sign Holder 182 85 201 15 256 00 N A IN750135 Round Literature Rack 223 35 245 70 312 70 192 05 N750136 Flat Literature Rack 197 45 217 20 276 45 240 00 9220109 Chrome Coat Tree 66 30 7295 92 80 267 45 6220134 Chrome Easel 56 10 61 70 78 55 43 25 9220110 Chrome Bag Rack 145
61. 4444 Phone 847 680 4855 Fax 847 680 5283 Email DWallentin sbcglobal net Phone 312 922 0056 Fax 312 922 2866 Phone 312 334 2316 Email KKramer VascularSociety org Domestic Phone 877 303 0717 International Phone 708 786 0717 Fax 708 344 4444 Phone 847 680 4855 Fax 847 680 5283 Email DWallentin sbcglobal net Domestic Phone 866 600 5323 International Phone 708 786 5565 Fax 708 344 4444 VASCULAR ADDITIONAL OPPORTUNITIES Sponsorship Opportunities A variety of high visibility sponsorship opportunities are available exclusively to exhibitors including the new mobile application for smartphones mentioned below Opportunities include Social Events and Food Service Registrant Amenities Advertising SVS sponsorships offer proven methods for exposing your products or services to attendees building traffic to your booth and helping prepare clients for your personal message in face to face discussions Remember opportunities are available in all price ranges Please contact Debbie Wallentin at 847 680 4855 or DWallentin sbcglobal net for more information Advertising Opportunities Exhibitors are encouraged to advertise in the official show paper Vascular Connections The preview edition of Vascular Connections will be mailed to 6 000 physicians in late April For additional information please consult the rate card included with this exhibitor service manual Satellite Symposia To assist in maximizing your ex
62. 469 621 5608 FreemanBostonES freemanco com DISCOUNT PRICE DEADLINE DATE MAY 13 2014 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts BOOTH PHONE For fast easy ordering go to www freemanco com store HANGING SIGN LABOR AND EQUIPMENT INSTRUCTIONS All ceiling rigging must conform to Show Management rules and regulations and facility limitations All overhead signs to be hung by Freeman must be assembled installed amp removed by Freeman Please contact 617 954 2345 for assembly of signs to be hung by JCalpro Set up instructions must be provided for signs needing assembly Hanging anchor points must be pre fabricated and ready for use Overhead hanging signs are to be sent in separate containers directly to advance warehouse using the enclosed Hanging Sign Labels This container MUST arrive by the warehouse shipping deadline If these procedures are not followed Freeman cannot guarantee the hanging of your sign SIGN DESCRIPTION SIZE amp WEIGHT For signs other than banners include blueprint or drawing with detailed information so hanging anchor points may be determined Type Cloth Banner Metal or Wood Other Shape Square Triangle Rectangle Other Size Height Length Width Weight of Sign
63. 47 60 602 35 766 65 8303 n 736 00 809 60 1 030 40 8302 817 30 899 05 1 144 20 Newport Group Charcoal Leather 8308 744 70 819 15 1 042 60 8109 Armless 423 25 465 60 592 55 81010 Corner 494 15 543 55 691 80 South Beach Group Platinum Suede 8301 Sofa 717 15 788 85 1 004 00 8151 Ottoman MEE 312 70 343 95 437 80 Key West Group Black Fabric 8307 fell MMC 646 20 710 80 904 70 8306 MM 710 70 781 75 995 00 8103 ew E 449 25 494 20 628 95 Allegro Group Blue Fabric pU RUE 461 05 507 15 645 45 735 85 809 45 1 030 20 Marrakesh Group Beige Fabric EEE 482 30 530 55 675 20 terme 678 55 746 40 949 95 Memphis Group Black Fabric TN astu 494 80 544 30 692 70 83064 Sofa 2 inco treten Sd dmn 689 60 758 55 965 45 Roma Group White Vinyl 81020 cp 515 55 567 10 721 75 83016 799 00 878 90 1 118 60 Ottomans 8154 Square Black Leather 345 55 380 10 483 75 8152 Square White LSAT ctio ek
64. 5 500 4 300 2 400 1 000 1 700 2 500 1 500 1 050 12 000 2 FMC SVS guarantees uniform rates and discounts all advertisers using same amount and kind of space No exceptions to published rates Advertising Sales Tracy Murray Tel 973 290 8218 tmurrayQtrontlinemedcom com Issue and Closing Dates Issue Dates Space Close Material Due Preview Issue May 1 Apr 17 Apr 24 June 5 May 1 May 8 June 6 May 1 May 8 June 7 May 1 May 8 Special Positions Reservations accepted on a first come first served basis a Inside Front Cover King Page only and page opposite King Page only Black and white rate 50 plus color b Fourth Cover King Page only Black and white rate 50 plus color c Please contact sales representative for additional special positions Combination Discount Run the same product and ad unit in Vascular Connections and the May 2014 issue of Vascular Specialist and receive 250 off each 1 2 page or larger in Vascular Connections Cancellations a Notification in writing of soace cancellations must be received by space closing deadline b If soace is cancelled after deadline or material received too late the advertiser will be charged for the insertion c Cover positions are non cancelable Package B 3 On site Issues Package Preview and 3 On site Issues 6 500 6 000 5 800 4 500 2 500 12 000 11 000 10 500 8 000 4 500 1 000 2 200 2
65. 508 894 5100 to speak with one of our experts For fast easy ordering www freemanco com store TABLE TOP UNIT Rental Units Include Purchase Units Include Draped Table select color below 1 Case Classic Carpet 9 X 10 select color below One Time Installation amp Dismantle Installation amp Dismantle of Exhibit Material Handling of Exhibit Nightly Vacuuming 1 200 Watt Halogen Light Power 500 watts for LIGHTS only and Labor to hang lights Header Identification Sign white with black text Indicate copy below RENTAL Size DiscountPrice Standard Price 40 H x 6 W 1 059 50 1 483 30 40 H x 8 W 1 229 85 1 721 80 Fabric Panel Colors for Units Gray Additional Fabric Panel Colors for Purchase Units Only l Blaze Red Blueberry Emerald Silver PURCHASE Other Colors Also Available for Purchase Units Size Discount Price Standard Price s 9 x10 Classic Carpet Black Blue Green Gray 40 H x 6 W 1 103 15 1 544 40 C Latte Midnight Blue Plum Red Red Pepper Tuxedo 40 H x 8 W 1 250 25 1 750 35 Shipping Not Included Table Drape Black Blue Brown Dark Green Flax C Gold Gray Plum Red White FLOOR UNIT Rental Units Include Purchase Units Include Classic Carpet 9 X 10 select color below 2 Cases Installation amp Dismantle of
66. 510 130 S Custom Qualifiers and Custom Survey questions must be received at the time your order is placed Any changes to your qualifiers or survey after your order is processed either pre show or onsite will result in a 50 service fee electronic literature mmm Electronic Literature Solution EXP Reduce your cost to exhibit by eliminating the need to print your literature and minimize paper waste Purchase up to 15 electronic company brochures PDFs up to 5 MB each to be included in myLeads the attendee post show follow up system as well as available on pre show ConnectME services If you purchase the CompuLEAD Smart App your literature can also be distributed to your leads right from within the app Available for all a la carte products and the CompuLEAD Smart App Give us a call us to learn more 50each QTY TOTAL Subtotal 5 Contact Name Title Company Name Booth Required Processing Fee 15 00 Address TOTAL All applicable taxes will apply City State Zip Code Country Phone Onsite Cell Fax 6 ORDER ONLINE E mail Alternate E mail to receive leads post show www compusystems com order ALL ORDERS SUBJECTTOA FAX ORDERS TO 100 CANCELLATION FEE 1 708 344 4444 LJ Check payable in U S funds to CompuSystems order form must accompany check NO REFUNDS AFTER 05 06 14 Visa Amex No refunds on CompuLEAD Smart MAIL ORDERS TO mn CompuSystems Inc Credit ca
67. 680 45 N7 1 Loveseat 1 185 30 1 303 85 1 659 40 _ 4074 Oak Credenza 348 85 383 75 488 40 ___ 71093 Signature Chair 534 45 587 90 74825 DISPLAY FURNITURE TABLES Page 7 Page 4 2056 Display C M 247 50 272 25 346 50 2 N72026 Cherry Cocktail Table 196 20 215 80 274 700 N75079 Orion 381 25 419 40 533 75 472027 Cherry End 154 60 170 05 216 45 N72015 Glass Conference Table 486 45 535 10 681 05 ii M dice N75031 Black Display Cube Medium 264 35 290 80 370 10 Black Chrome N75032 Black Display Cube Large 299 85 329 85 419 80 PERS _____ 7 2028 Metro Slate Cocktail Table 106 05 116 65 148 445 N75020 Black Display Cylinder Low 211 60 232 75 296 25 N72029 Metro Slate End Table 106 05 116 65 148 45 a N75021 Black Display Cylinder Med 211 60 232 75 296 25 115103 Studio Black Cocktail Table 112 60 123 85 157 65 N75022 Black Display Cylinder Lg 211 60 232 75 296 25 C115104 Studio Black End Table 112 60 123 85 157 65 Remember to select a color for items with checkboxes A color will be 01 14 301241 5243 selected for you if not indicated Page 1 of 2 FREEMAN fumishing essentials Take advantage of the Online price by ordering at www freemanco com store
68. 68982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Exhibitor Order Form Rigging amp Lighting Services C CA Massachusetts Convention Center Authority Massacwuserrs Convetion Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ITEM DESCRIPTION amp INFORMATION Description of Item Sign Banner Truss Height desired from floor Quantity size Weight to top of suspended item Do any items require Electrical service circle one YES NO Indicate Service Ordered on Electrical Form Date When Your Item Will Be Ready for Hanging Preferred Move Out Date PACKAGE RIGGING SOLUTIONS SERVICE DESCRIPTION QTY TOTAL DUE Basic Rigging Package Per Sign Banner 1550 00 1684 00 Electrical Rigging Package Per Sign Banner 1794 00 1988 00 Team Labor Hour 244 00 304 00 CUSTOM RIGGING SO
69. 900 1 000 3 000 2 900 1 500 1 050 2 00 1 900 15 000 20 000 All rates listed are net Cover Tips are an additional 4 000 if FMC to print single version VASCULAR CONNECTIONS 2014 RATE CARD Full Page Bleeds Bleed size 10 3 4 x 13 1 4 Trim 10 1 2 x 13 Keep live matter 2 from all trim edges Paper and Printing FMC publications are printed in a tabloid news format on coated stock Reproduction Requirements d Black and white or Color Advertisements PDFs required We accept CD ROM or the file may be transmitted to our FIP site Host ftp digilink inc com User ID svs Password svs dl Directory svs Host and User are not case sensitive Password is case sensitive and should be all lower case Please contact Maria Aquino 240 221 2418 or maquino frontlnemedcom com with the name of the file when uploading ad File name must include name of product All files must be 10076 Digital files will not be altered Trapping must be included in file All images must be CMYK RGB images cannot be processed Third party fonts are not accepted For further questions please contact Maria Aquino at 240 221 2418 King size Spread 3 4 Vertical Spread King size Page Island Page 3 4 Horizontal Island Spread Island Page 3 4 Page Horiz 1 2 Page Horizontal 3 4 Horizontal Spread 1 2 Horizontal Spread b Color Proofs Provide a digital
70. ASSIGNED ON A FIRST COME FIRST SERVED BASIS Return completed form by March 21 to Debbie Wallentin CMP Director of Meetings SVS 633 St Clair 2209 Floor Chicago IL 60611 Fax 847 680 5283 dwallentin sbcglobal net A non refundable 250 placement fee is due for each room allocated Space will be confirmed once payment has been processed Only 2014 Vascular Annual Meeting Exhibitors are eligible to request space Exp Date Credit Card Number I authorize the Society For Vascular Surgery SVS to charge the total placement fee indicated on this form to my credit card For SVS Use Only Date Received Hotel 610 19 VASCULAR GIVEAWAY APPROVAL FORM Deadline Date May 23 2014 Company Name Contact Name Phone Number Fax Number Email Address Exhibitors All promotional items must be approved by VAM Exhibit Management prior to the meeting Promotional items to be distributed to physician attendees must be in compliance with your company s Advamed and PhRMA guildelines In accordance with Article 5 4 2 of CMSS Code SVS will only permit exhibitor giveaways that are educational and modest in value Giveaways must be limited to those items found in a physician s office and may not be items routinely produced for sale by the exhibiting company Distribution of candy or mints is acceptable but limited to individually wrapped items NOTE No bags of any kind are allowed to be distributed
71. ASUAL SEATING continued Occasional Chairs 8101 T vac Chair Translucent Chrome 350 75 385 85 491 05 810819 Globus Occasional Chair White Vinyl Chrome 423 45 465 80 592 85 8102 Madrid Chair Black Leather 896 70 986 35 1 255 40 810816 Madrid Chair White Leather 890 65 979 70 1 246 90 81017 Panton Chair White erp mtn 216 05 237 65 302 45 810814 ICE Side Chair Transparent Chrome 239 65 259 20 329 90 81090 York Chair Onyx Maple Wood Chrome 212 55 233 80 207 55 810707 ISO Mesh Pull up Chair Black Vinyl Black Steel 340 45 374 50 476 65 810811 Berlin Stack Chair White amp Red Plastic Chrome 122 55 134 80 171 55 810810 Berlin Stack Chair White amp Black Plastic Chrome 122 55 134 80 171 55 810702 Jetson Chair Black Vinyl Black Steel 212 55 233 80 297 55 810835 Meeting Chair 244 65 269 10 342 50 810836 Meeting Chair 320 55 352 60 448 75 810837 Razor Armless ener 129 35 142 30 181 10 810838 Fusion Chair Black White 168 70 185 55 236 20 Conference Chairs FREEMAN select furnishings by ordering at www freemanco com store 810807 Luxor E
72. Beverage Distribution Please complete this form to receive authorization to distribute food or beverages not purchased through Levy Restaurants Levy Restaurants has exclusive food and beverage distribution rights within the Hynes Convention Center HYNES and has the responsibility to the City of Boston to strictly regulate any food and beverage activity within the HYNES Due to strict regulations any vendor sampling product within the above mentioned parameters must submit a sampling form to Levy Restaurants for approval The Selling of Food and or Beverage products by any other entity is strictly prohibited Sponsoring Organizations of expositions and trade shows and or their exhibitors may distribute SAMPLE food and or beverage products ONLY upon written authorization and adherence to ALL of the conditions outlined below General Conditions Food Industry Related Shows 1 Items dispensed are limited to products Manufactured Processed or Distributed by exhibiting companies 2 Allitems are limited to SAMPLE SIZE and must be dispensed distributed in accordance to Local and State Health Codes a Non Alcoholic Beverages limited to maximum of 4 oz Sample Size served in biodegradable or plastic cups No cans or bottles will be permitted b Alcoholic beverage sampling is permitted only if you are the manufacturer or distributor of the beverage Alcoholic beverages must be sample sizes 2 oz for beer wine 1 25 oz for liquor and can on
73. CCA E CATERING MENU PLAN WIIH EASE To help facilitate your event planning our policies and procedures are provided below THE LEVY DIFFERENCE THOUSAND DETAIL DINING We believe that every occasion should be extraordinary It s all about the food and the thousands of details that surround it Your dedicated Catering Sales Manager will partner with you to shape an experience that stands out Together we look forward to delivering The Levy Difference GUARANTEES In order to provide the highest quality and service a guaranteed number of attendees quantities of food is required Please refer to your Catering Agreement for more details If the guarantee is not received Levy Restaurants will assume the number of persons quantities specified on the original contracted event order is the minimum guarantee Attendance or consumption higher than the minimum guarantee will be charged as the actual event attendance or consumption CHINA SERVICE China service is a Levy Restaurants standard for all Meeting Rooms and Ballrooms unless our high grade and or compostable disposable ware is requested All food and beverage events located in the Exhibit Halls or Outdoor Events with the exception of plated meals are accompanied by high grade and or compostable disposable ware BAR SERVICE For all events with alcohol service a certified Levy Restaurants bartender is required Alcohol cannot be brought into o
74. COUNT PRICE DEADLINE DATE 275 Bodwell St Avon MA 02322 MAY 13 2014 opi PAYMENT FORM WITH YOUR ORDER NAME suow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts For fast easy ordering www freemanco com store All Exhibits Include installation amp dismantle of exhibit material handling of exhibit 9 x 10 or 9 x 20 classic carpet with nightly vacuuming 2 arm lights 10 unit power 500 watts for lights ONLY and labor to hang arm lights To place your order please check the appropriate box and complete the remaining selections at the bottom of the form RENTAL EXHIBITS PE E Package 1 10 x10 2 569 80 359770 LI 10 20 3 932 50 5 505 50 Package 2 L 10 x10 1 593 20 223050 LI 10 x 20 2 952 50 4 133 50 Package 3 10 x 10 2 125 80 297610 10 20 3 491 90 4 888 65 4 1 10 x10 2 161 00 302540 10 x20 4 428 75 6 200 25 Package 5 10 x10 2 265 50 317170 10 x20 4 530 95 6 343 35 Package 6 C 10 x10 2 362 00 3 306 80 10 20 3 724 70 5 214 60 CHOOSE YOUR PANEL Black Fabric Fabric Gray Fabric C White Hardwall White Perfboard lt Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit The following colo
75. DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL FREEMAN Vascular Annual Meeting 275 Bodwell Street June 5 7 2014 02322 508 894 5100 Fax 469 621 5608 Hynes Convention Center FreemanBostonES freemanco com Boston MA SERVICE INFORMATION BOOTH EQUIPMENT Each 10 x 10 booth will be set with 8 high teal and white back drape 3 high teal side dividers and 7 x 44 one line identification sign EXHIBIT HALL CARPET The exhibit area is not carpeted however the aisles will be carpeted tuxedo Show Management requires all booths be carpeted For your convenience rental carpet is available through Freeman Please refer to the Carpet Brochure and Order Form DISCOUNT PRICE DEADLINE DATE Order early to take advantage of advance order discount rates place your order by Tuesday May 13 2014 SHOW SCHEDULE EXHIBITOR MOVE IN For more information and helpful hints on preshow procedures and move in please go to www freemanco com preshowFAQ Tuesday June 03 8 00AM 5 00 Wednesday June 04 8 00AM 5 00 Thursday June 05 7 00 AM 10 00 AM All labor and inbound material handling services performed before 8 00 am and after 4 30 pm will have overtime charges applied EXHIBIT HOURS Thursday June 05 12 00 6 30 Friday June 06 9 30AM 4 30 Saturday June 07 9 00AM 31 00PM EXHIBITOR MOVE OUT For more information and helpful hints on postshow procedures and move
76. Exhibit One Time Installation amp Dismantle Material Handling of Exhibit 1 Podium 8 H X 10 W unit only Nightly Vacuuming 1 Podium 8 H X 10 W unit only 2 200 Watt Halogen Lights Power 500 watts for LIGHTS only and Labor RENTAL QTY TOTAL to hang lights Size Discount Price Standard Price Header Identification Sign white with black text Indicate copy below 8 H x 8 W 1 738 40 2 433 75 8 H x 10 W 2 070 85 2 899 20 PURCHASE Fabric Panel Colors for Units Black 1 Gray Additional Fabric Panel Colors for Purchase Units Only Size Discount Price Standard Price Blaze Red Blueberry L Emerald LI Silver 8 H x 8 W 2 900 70 3 501 00 Other Colors Also Available for Purchase Units 8 H x 10 W 2 936 30 4 110 80 9 10 Classic Carpet Black Green Gray Shipping Not Included Latte Midnight Blue Plum Red Red Pepper Tuxedo Classic carpet contain recycled content and are recyclable CUSTOM GRAPHIC PHOTO PANELS L Our custom graphic panels can dramatically enhance your exhibit s appearance Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit OPTIONAL ACCESSORIES RENTAL PURCHASE Part Description Qty Discount Price Standard Price Total Qty Discount Price Standard Price Total 1715800 2 200 Watt Halogen Light EN 214 25 299 95 EE 275 55 385 75 1715801 1 200 Watt Halogen Light Ki
77. HIPPING would like to schedule outbound Freeman Exhibit __ eee Transportation Please provide me with a Material Handling City State Zip Agreement at show site for my shipping instructions and signature So we may print your Outbound Material Handling DESTINATION Agreement and labels please complete the following 1 will be shipping to the WAREHOUSE information if different from pick up address FREEMAN Exhibiting Company Name Booth Ship to address Vascular Annual Meeting 2014 C O FREEMAN 25 DOHERTY AVE AVON MA 02322 MUST BE DELIVERED BY MAY 27 2014 1 I will be shipping to SHOW SITE Numberer FREEMAN Exhibiting Company Name Booth Vascular Annual Meeting 2014 C O FREEMAN FAX THIS COMPLETED FORM TO HYNES CONVENTION CENTER 469 621 5810 900 BOYLSTON ST BOSTON MA 021153101 A TRANSPORTATION SPECIALIST CANNOT BE DELIVERED BEFORE J UNE 03 2014 WILL CALL YOU TO CONFIRM TYPE OF SERVICE RECEIPT OF ORDER AND Next Day Air Delivery next business day by 5 00 PM FINALIZE DETAILS Second Day Air Delivery second business day by 5 00 PM 1 3 5 Day Service Delivery within 3 5 business days Declared Value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater Standard Ground Dependent on distance 301241 Expedited Ground Tailored to specific requirements SHOW Specialized Pad wrapped uncrated truck load 09 11 FREEMAN exhibi
78. IATION HYNES CONVENTION CENTER FREEMAN its subsidiaries their directors officers employees representatives agents and contractors from and against any and all liability claims damage loss fines or penalties arising from the installation use or dismantling of this structure All hang points supporting in excess of 200 105 may be verified metered on site at exhibitor s expense Exhibiting Company Booth Authorized Signature Printed Name Date E Mail Display House Builder if applicable Authorized Signature Printed Name Date E Mail Complete and return form to address listed at the top of this form 7 12 301241 FREEMAN structural integrity statement FREEMAN 275 Bodwell Street Avon MA 02322 508 894 5100 Fax 469 621 5608 FreemanBostonES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER OF SHOW ___ Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance pease 508 894 5100 2 speak with one of our experts MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that it requires additional handling such as ground See definitions on back unloading stacked or constricted space unloading de
79. INGS SPARKLING WATER 16 9 OZ WATER COOLER RENTAL Power Requirements 110V 20amps 5 GALLON WATER JUG CUBED ICE 5 LB BAG INCENTIVE PRICE 49 00 PER GALLON 49 00 PER GALLON 49 00 PER GALLON 45 00 PER GALLON 52 00 PERIGABEOIN 59 00 PER GALLON ERCASE PER CASE SOOO PERT ASE 75 00 PER DAY S500 EACH 6 00 PERBAG STANDARD PRICE 54 00 PER GALLON 54 00 PER GALLON 54 00 PER GALLON 50 00 PER GALLON 6 gt O0 PER GALEON 65 00 PER GALLON 9900 PER GASE OF OOP 99 00 PERCASE 99 OG PERS ASE wry 3 50 EACH 7 00 PER BAG Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees GOURMET BROWNIES Espresso chocolate chunk turtle and fudge WHOOPIE PIES Chocolate carrot cake and peanut butter BAKED COOKIES Chocolate chunk oatmeal raisin and peanut butter GOURMET DESSERT BARS Raspberry blueberry lemon and nut filled bars CHOCOLATE COVERED STRAWBERRIES GOURMET CHOCOLATE TRUFFLES Raspberry white chocolate mocha Bavarian cream caramel and dark chocolate CHEESECAKE LOLLIPOPS Assorted fl
80. LATE CHIP COOKIE STOP 480 00 550 00 Cookie Oven includes one case of 240 cookies napkins plates serving platter Price does not include Electric Attendant Work Space Table Trash Removal or Clean Up An attendant is required Power Requirements 110volt 20amps oven ADDITIONAL CASE OF COOKIES 480 00 5 56 00 ICE CREAM COOLER 480 00 9 50 00 Ice Cream Cooler includes 10 dozen assorted ice cream bars and napkins Price does not include Electric Attendant Work Space Table Trash Removal or Clean Up Power Requirements 110volt 20amps freezer ADDITIONAL I20 ASSORTED ICE CREAM BARS 480 00 5 50 00 CAMPFIRE S MORES PACKAGE On stage roasted marshmallow sandwich with milk chocolate and graham crackers INGEN A 00 ON STANDARD 900 PER PERSON Price does not include Attendant Work Space Table Trash Removal or Clean Up An attendant is required for this service DONUTS AND KEURIG COFFEE Eight dozen donuts to include chocolate plain glazed and butternut Paired with 96 cups of regular decaf or flavored Keurig K cups INCENTIVES 0000 RERBA STANDARD 550 00 PER DAY Price does not include Electric Attendant Work Space Table Trash Removal or Clean Up Power Requirements 110volt 20amps An attendant is optional for this service OTHER EXHIBITOR SERVICES BOTTLED WATER WAIVER FEE A waiver fee applies to any exhibitor bringing in logo bottles of water Waiver is priced per bottle please
81. LUTIONS RIGGING EQUIPMENT RENTAL REQUIRES QUOTE EQUIPMENT DESCRIPTION DISCOUNT RATE STANDARD RATE TOTAL DUE 5 200 3000 J Silver 12 x 12 Box Truss 8 Secin 4000 94800 1 10 Section 5000 6000 5 Section 93500 4200 Black 12 x12 BoxTruss 8 Section 5600 6700 10 7000 8400 5 Section A 4500 5400 Silver 20 5 20 5 Truss 8 Section 7200 8600 10 Section 900 0800 J Siveri2 xi2bx 5000 6000 Corner Block Blck12 x12bx 650 7800 Silver 20 5 x 20 5 box 70 840 S Base Plate 3500 4200 1 Rotator 1 1500 1800 J Motor J 0 1500 1800 JJ Cheeseboro 1 1 S 60 700 Grappe 1 1 1 o 120 140 Continued on page 2 Exhibitor Order Form Rigging amp Lighting Services page 2 CUSTOM LiGHTING SOLUTIONS LiGHTING EQUIPMENT RENTAL REQUIRES QUOTE STANDARD 35 00 42 00 45 00 54 00 30 00 36 00 STANDARD RATE 185 00 212 00 325 00 390 00 Large Lighting Kit 450 00 540 00 X Large Lighting Kit 550 00 660 00 DiMMER RACKS amp LiGHTING CONTROLS QTY STANDARD RATE Dimmer Con
82. R Two trained staff members to serve and garnish our popular Frozen Yogurt or Soft Serve Ice Cream Bar Frozen Yogurt Flavors Non Fat or Natural Tart base Soft Serve Ice Cream Vanilla Toppings for Both Strawberry Blueberry Pineapple Granola Milk Chocolate Chips Sliced Almonds Coconut Dries Cranberries and Gummi Bears Sauces Chocolate Caramel and Honey Price per day includes up to 500 servings 5 oz cups two trained staff to serve counter all equipment consumables stock and electrical supply iPad menu is also provided for the bar Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTS e Frozen Yogurt Soft Serve machine 3 kW single phase 20 Amp at 110 volts Refrigerator 10 Amp at 115 volts Prices do not include trash removal and cleaning service Your service includes the use of our counter with built in refrigerator If you prefer to use existing counter space within your booth for the service please let us know Prices are exclusive of a 1596 gratuity 596 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees 17 THE UNEXPECTED AWAITS
83. RY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE TELEPHONE SERVICE 28700 35800 41700 5210 Speaker Phone Service Analog 3200 40000 Polycom Speaker Phone Service Analog 871 00 46400 Fax Machine Phone Service Analog 42200 52800 uM EN NN STANDARD TELEPHONE SERVICES Single Line Phone Service Analog Multi Line Phone Service Digital ADDITIONAL TELEPHONE SERVICES amp EQUIPMENT DISCOUNT RATE STANDARD RATE TOTAL DUE Call Waiting Per Phone Line Voice Mail Per Phone Line ISDN BRI Service Polycom Videoconference Equipment Rental w IP Connect Service Polycom Videoconference Equipment Rental w ISDN Service INTERNET SERVICES WIRED INTERNET CONNECTIONS AUTOMATIC CONFIGURATION DISCOUNT RATE STANDARD RATE TOTAL DUE QTY 200 Kbs Shared Service 815 00 1 019 00 aw DISCOUNT RATE TOTAL DUE a 1 175 00 1 468 75 500 Kbs Managed Service 11 public IP address private VLAN and subnet 750 Kbs Managed Service 18 public IP address private VLAN and subnet aM 99 19 00 2 private IP addresses Gateway and other NAT devices will not function properly WIRED INTERNET CONNECTIONS MANUAL CONFIGURATION 300 Kbs Managed Service 1 public IP address 1 54 Mbps Managed Service 27 public IP address private VLAN and subnet 4 100 00 5 125 00 6 720 00 8 400 00 10 000 00 12 500 00
84. STRATION Meeting sponsors are responsible for their own invitation and registration process The Exhibitor Service Manual details how to purchase mailing lists or labels for members and pre registered participants SIGNAGE Sponsors may prepare one sign to be placed on an easel at the door of the assigned meeting room Directional signage is at the discretion of the Sheraton Boston Sponsor signs may not be affixed to the walls or to any facility equipment other than an easel nor to any SVS signage Signs may not exceed 28 wide x 44 high or 30 wide by 40 high Displays of signs not within the above guidelines are subject to the discretion of the hotel and SVS PLACEMENT FEE For each allocated room there is a non refundable 250 placement fee for meeting requests All requests must be received by March 21 This fee will be charged once the room has been assigned and you will be copied on the confirmation letter to the hotel stating the event information room assignment and the hotel contact information No charge will apply if space is unavailable NEW Exhibit Floor Office Space This year s exhibit hall floor plan has allowed for 10 x10 office space for exhibiting companies Each office will cost 3 500 total and will include a locking door round conference table with four chairs and carpeting Office space will be accessible during exhibit hours only The quantity is limited and space will be assigned on a first come first served
85. Standard Compressed Air Individual Connection eee creen eee 365 00 456 00 Compressed Air is delivered at approximately 110 psi and a dew point of 35 degrees F medical instrument quality Additional ciat ic EE EPA Eve DX XH EVE ER Ive HS 188 00 235 00 Exhibitors who require more than an individual connection should order additional connections as needed Other Compressed Gases The MCCA provides a variety of bottled gases The most commonly ordered gases are listed below If other gases not listed are required the exhibitor should contact MCCA Exhibitor Services Flammable gases are not permitted in MCCA facilities 20 Lbs Dry or Liquid 154 00 184 50 SUCEBS Dry OE EIquid CO 167 00 200 50 Dry Nitrogen 300 ft cccccscscssssscsssssssssssssssscesessssssssssssesesessssssscsseseseseseees 206 00 247 75 Installation amp Connections Plumbing Plumbing Service is brought from the nearest column or floor port into the booth Air and Water connections are available in limited locations on the exhibit floor Connection sizes and booth locations all factor into planning to supply air and water to exhibitors Please provide a floor plan of the exhibit space indicating locations that require air or water service as well as con
86. T TYPE RATE PER ET 12 O Mop SPECIAL CLEANING SERVICES SIZE TOTAL SQUARE FEET DISCOUNT STANDARD RATE RATE TorAL DuE SHAMPOO SERVICE ENGTH WIDTH TOTAL SQ FT PER SQ FT PER SQ FT Before first event day 90 MIN PER DAY PER DAY GRAND TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Exhibitor Order Form Telephone Internet 8 Technical Services C CA Massachusetts Convention Center Authority Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNT
87. TACT NAME PHONE 4 E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts For fast easy ordering go to www freemanco com store GRAPHICS To order your graphics complete this order form and attach your sign copy or electronic file Please see artwork guidelines for electronic files on page 2 of this form Note graphics are subject to a 100 Cancellation Charge DIGITAL GRAPHICS STANDARD SIZES Freeman has the capabilities to provide you with CHOOSE YOUR SIZE bisesunt QTY Pri Pri TOTAL the finest digital graphic reproduction available Price Price Capabilities include four color photo quality 7 11 48 95 68 55 high resolution digital printing virtually any size 7 x22 50 55 70 75 for banners signage exhibit graphics and more gnag grap 7 x 44 6245 87 45 L X W _ Sq ft 9 x 44 80 95 113 35 20 25 per sq ft discount price sq ft X or 11 x 14 48 95 68 55 28 35 per sq ft standard price 14 x 22 60 80 85 10 e Minimum order per graphic 9 sq ft 1296 sq in 14 x 44 126 55 177 15 Double sq ft for double sided graphics 22 x 28 126 55 177 15 e Round sq ft to next whole increment 28 x 44 amp 185 55 259 75 e File conversion retouching cloning or color MEE correcting may incur additional labor charges 20 x 60 See reverse side for graphic guidelines white only
88. This includes but is not limited to an exhibit which because of noise flashing lights method of operation display of unsuitable material are determined by Show Management to be objectionable to the successful conduct of the exposition as a whole Use of so called barkers or pitchmen is strictly prohibited demonstrations or other promotional activities must be confined to the limits of the exhibit space Sufficient space must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions Direct Sales No retail sales are permitted within the exhibit area at any time but orders may be taken for future delivery Contests Drawings amp Lotteries All promotional items must be approved by VAM Exhibit Management prior to the meeting Promotional items to be distributed to physician attendees must be in compliance with your company s Advamed and PhRMA guildelines In accordance with Article 5 4 2 of the CMSS Code SVS will only permit exhibitor giveaways that are educational and modest in value Giveaways must be limited to those items found in a physician s office and may not be items routinely produced for sale by the exhibiting company Distribution of candy or mints is acceptable but limited to individually wrapped items Literatur
89. Time and Overtime hours TRUCK MARSHAL YARD All vehicles dropping off or picking up at the Hynes Convention Center need to report to the marshaling area ASSISTANCE We want you to have a successful show If we can be of assistance please call our Exhibitor Services Department at 508 894 5100 FREEMAN quick facts FREEMAN GENERAL INFORMATION TRANSLATION SERVICE Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages This service will not only interpret for us on a three way conversation but also translate emails from customers To access this service you may contact Freeman Boston Exhibitor Services at 508 894 5100 or Freeman s Customer Support Center at 888 508 5054 Toll Free US amp Canada or 817 607 5000 Local amp International HELPFUL HINTS SAVE MONEY Order early to take advantage of advance order discount rates place your order by the deadline date listed on each form AVOID DELAY Ship early to avoid delays Shipments arriving late at show site will cost you money time and business SAFETY TIPS Use a ladder not a chair Standing on chairs tables and other rental furniture is unsafe and can cause injury to you or to others These objects are not designed to support your standing weight Be aware of your surroundings You are in an active work area with changing conditions during move in and move out Pay attention Look for obst
90. UCT SPACE UNIT COLOR HEADLINE POSITION COST AD PackageA PackageB PackageC Preview Issue 3 On site Issues Preview and 3 On site Issues Product Showcase PackageA _ Package B _ Package C MATERIALS TO Frontline Medical Communications 5635 Fishers Lane Suite 6100 Rockville MD 20852 Attn Maria Aquino Phone 240 221 2418 E mail maquino frontlinemedcom com BILLING ADDRESS Contact Name Phone Fax E mail Signature Title Date Please fax this order to Joan Friedman at Frontline Medical Communications Fax 973 206 9378 or e mail to jfriedman frontlinemedcom com EXHIBIT INSTALLATION INF Exhibitor Move In Exhibitors may begin installation of booths at 8 00 a m Tuesday June 3 Additional installation dates are Wednesday June 4 from 8 00 a m to 5 00 p m and Thursday June 5 from 7 00 a m to 10 00 a m ALL MAJOR BOOTH CONSTRUCTION MUST BE COMPLETE BY 10 00 A M ON JUNE 5 Per Fire Marshal regulations items may not be stored behind your back drape as it 1s a fire hazard If you have large boxes or cases that you need to access during exhibit hours please make arrangements with Freeman for accessible storage General cleaning of the common areas and aisles will be provided cleaning of your exhibit space is NOT included Additional services for cleaning of debris created during Set Up and Show Hours must be ordered through Freeman A cleaning order form is provided Freeman Decorator
91. VASCULAR 2014 EXHIBIT HALL SCHEDULE Exhibit Hall Move In Tuesday June 3 8 00 a m 5 00 p m Wednesday June 4 8 00 a m 5 00 p m Thursday June 5 7 00 a m 10 00 a m Exhibit Hall Open Date Thursday June 5 12 00 p m 6 30 p m Opening reception Thursday night from Friday June 6 9 30 a m 4 30 p m 5 30 to 6 30 Lunch in the exhibit hall at Saturday June 7 9 00 a m 1 00 p m Noon and periodic coffee breaks each day Exhibit Hall Move Out Saturday June 7 1 00 p m 9 00 p m Booths must be packed by 8 pm Saturday sunday June 8 8 00 a m 10 00 a m night Freight load out only on Sunday Your BOOTH includes 8 high teal and white back drape and 3 high teal side drape Five registrations per 100 square feet of exhibit space including plenary session access One electronic list of pre registered attendees to be distributed in April 2014 One electronic list of all attendees distributed approximately two weeks after the meeting One 7 x 44 sign identifying your company and booth number Listing on the online Vascular Annual Meeting s floor plan Early sign up for the 2015 Vascular Annual Meeting in Chicago Illinois IMPORTANT YOU MUST CARPET YOUR BOOTH Carpet 15 not included with your booth The aisles will be carpeted with tuxedo a mixture of grey and black Your TABLE TOP in Vascular Row includes One 6 skirted table Two chairs Green carpet Five registrations incl
92. VENTION CENTER 900 BOYLSTON ST 900 BOYLSTON ST BOSTON MA 021153101 BOSTON MA 021153101 SHOW SITE SHOW SITE EVENT Vascular Annual Meeting 2014 i BOOTH NO NO OF PCS IBOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE MASSACHUSETTS CONVENTION CENTER AUTHORITY EXHIBITOR ORDERING GUIDE Society for Vascular Surgery Annual Meeting 2014 A a Exhibitor Ordering Guide TABLE OF CONTENTS FAME OU GON om 1 General MNTOMMAN OM oci robe bdo axo NEN 2 3 6 8 Internet amp Technical 11 16 zl PO CUE E gt REI Tm 24 Appendix Service Order Forms 25 Appendix B Convention Cares Exhibitor 34 Appendix C Facility Exhibitor Guidelines Information and regulations 35 Exhibitor Ordering Guide Introduction On behalf of the Massachusetts Convention Center Authority welcome to Boston We are excited to have you exhibit at our state of the art facilities and look forward to helping you prepare your exhibit space A
93. ace area in a horizontal plane nor be more than a 15 degree angle from a vertical plan relative to the exhibit hall floor 13 Exhibitors are prohibited from covering displays with drop cloths sheets table cloths or other non flame resistant material 14 Exhibitors shall move remove or arrange with the General Service Contractor to remove wooden pallets shipping crates cardboard boxes and other packing materials from the exhibit hall area as soon as possible These items are not permitted in the exhibit halls during events Flame Retardant Treated Materials Thefollowing rules apply regardingflame retardant treatments All decorations drapes signs banners acoustical materials hay straw moss split bamboo plastic cloth and similar decorative materials shall be flame retardantto the satisfaction of the Boston Fire Departmentand the State Fire Marshal Combustible materials 38 or more in thickness glass or asbestos cloth may be used without flame retardanttreatment HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS e Theuseofoilcloth tarpaper sisal paper nylon Orlon and certain other plastic materials that are not flame retardant is prohibited e Table coverings used in exhibit halls must be flame retardant treated unless they flat and have an overhang of no more than six 6 inches e All materials must be certified by the Boston Fire Department within 6 months of the event
94. acles and machinery and equipment that are in use Keep your eyes open for scooters and forklifts The drivers of these vehicles may not be able to see you Stay clear of dock areas trucks and trailers These areas can be particularly dangerous Prevent electrical shocks falling items and damage to materials Do not attach items or equipment to the drapes or metal framework provided for you booth This can cause serious injury or damage to materials We discourage children from being in the exhibit hall during installation and dismantle If children are present during installation and dismantle they must be supervised by an adult at all times Freeman does not ship or handle Hazardous Materials If any materials you are shipping to the event fall into this category please contact Freeman to be sure the material will be allowed at the facility and by the associa tion In addition if authorized by the facility and the association you will need to make separate arrangements for the transport and handling of the approved materials since Freeman will not transport or handle them The operation or use of all motorized lifts and motorized material handling equipment for installation dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors EAC s Thank you for your cooperation EXHIBITOR ASSISTANCE For more information and helpful hints on preshow procedures and move in please go to www freemanco com p
95. al Exhibitor and my equipment requires a converter to step down from 220V to 208V Can I rent a converter from the MCCA The MCCA does not rent or supply power conversion equipment Exhibitors are required to bring their own to the show I can t find 208V or 480V overhead service listed on your online ordering site How can I order this service 208V amp 480V overhead services are limited in our convention centers requests for such connections must be approved by an MCCA electrician please contact MCCA Exhibitor Services for more information Page 5 Exhibitor Ordering Guide Cleaning Services The MCCA offers a variety of cleaning services through our exclusive service contractor American Building Maintenance ABM Cleaning Services Per sq ft per day Discount Standard Initial Vacuum or Mopping ce eee e teens eee anos eee aue 0 28 0 35 Service includes one time vacuum or mop prior to the first event or show day Daily Vacuum OF 0 20 0 25 Service includes vacuum or mop prior to each event or show day including first show day as well as nightly wastebasket emptying Note The MCCA does not provide wastebaskets for exhibitors Daily Vacuum or Mopping Porter Service 0 44 0 55 Service includes vacuum or mop prior to each event or show day including the first sh
96. an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o other times including holidays 105 00 The use of open clip sockets duplex or triplex attachment plugs latex or lamp cord is prohibited cords must be of the 3 wire grounded type and UL approved Cords can be no smaller than 12 wire or 12 gauge Any exposed non current carrying metal parts of fixed equipment must be grounded Electrical equipment must be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower etc MCCA cannot be responsible for voltage variations of the power company Page 4 Exhibitor Ordering Guide Frequently Asked Questions Electrical If the MCCA doesn t run my electrical cords and I can t do it myself who should I send my electrical layout plan to If you have booth floor plans that include electrical layouts you should share that information with your preferred setup personnel If you are working with a third party exhibit company they may run the cords for you If you need to hire labor to run cords for you the show s General Service Contractor can help you Typically the General Service Contractor will include an Electrical Cord Labor Form in the Exhibitor Kit The MCCA is happy to keep any floor plans on file for reference In fact we re
97. and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the v
98. and under no circumstances leave your space unattended during this period 8 If at all possible have one of your staff remain in your space with your shipment until it is actually picked up by the drayage contractor s personnel 9 Promptly report any missing items suspicious person s to Public Safety Smoking The Hynes is a non smoking facility Smoking is NOT allowed in the facility at any including move in and move out times Licensee is responsible for any damages caused by attendees or contractors who smoke or use tobacco products in the building Smoking areas are located outside the building Anyone found removing damaging or tampering with any smoke detectors will be immediately banned from the facility Solicitations No solicitations or collections in the Hynes whether for charity or otherwise shall be made attempted or allowed without prior written consent of the General Manager HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS 6 MCCA SERVICES The Hynes and its contracted entities are the exclusive providers of the following services food amp beverage cleaning electrical telephone Internet riggingin the ballroom the operation of ground supported crank up s plumbing the use of the house sound system and the supply of compressed air and gases Most of these services are available directly to exhibitors and can be provided through the Exhibitor Services Center They are sub
99. aptop computers or cellular phones under skirted tables exposed or unguarded in the booth at any time during the show e Company personnel should be scheduled so that at least one person is in the booth during move in move out and during official show hours Do not leave your exhibit unattended at the end of show e Confirm that the piece count on the bill of lading equals the number of pieces that you are shipping Please remember you are responsible for your company s exhibit materials and all products With proper planning and attention to details you can insure your company s successful participation in the 2014 Vascular Annual Meeting 2014 Vascular Annual Meeting June 5 7 2014 Hynes Convention Center Boston General Rules and Regulations The Society for Vascular Surgery SVS its authorized representatives and Corcoran Expositions Inc are hereinafter referred to as Show Management 1 PAYMENT AND REFUNDS Applications submitted prior to February 28 2014 must be accompanied by a 5096 deposit payment Applications received without such payment will not be processed nor will assignment be made The balance of the space rental charge will become due and payable on February 28 2014 Applications submitted after February 28 2014 must be accompanied by payment IN FULL of the space rental charges Applications received without such payment will not be processed nor will space assignments be made If Show
100. arious shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS Airborne Express amp DHL without an individual Bill of Lading requiring additional time labor and equipment to process What about carpet only shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equipment to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskid
101. ases lights cannot be attached to our ceilings Instead we can provide you with truss using motors to create a lower ceiling and then hang lights from that truss We will require a diagram showing your booth layout and exactly what you want illuminated in order to put together a quote Page 18 Exhibitor Ordering Guide Do I ship my sign to you to put it together No Although JCALPRO provides labor to hang the sign the General Service Contractor GSC handles all shipments You may build your sign or hire the GSC to put it together for you When the sign has arrived at the building and has been assembled we will hang it for you Be sure to keep this in mind when making your time and day requests for sign hanging Can I request load in and load out times Yes the Rigging Order Form has a space for you to indicate your preferred up and down times Please note that your preferred timing is not guaranteed however we do try our best to cater to your requests If you absolutely need a specific install or take down time additional charges will apply If you do not provide a diagram or layout prior to load in then you may experience set up delays and additional cost What type of diagrams should I send The most useful diagrams are on a proportioned grid to show the dimensions of the booth the exact desired placement of hanging items and orientation of the booths around yours As a general rule pictures from previous shows a
102. ast day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN SERVICES FREEMAN EXHIBIT TRANSPORTATION 1 amp 0 LABOR SUPERVISION RENTAL FURNITURE CARPET SIGNS MATERIAL HANDLING IN amp OUT BOOTH CLEANING 1 OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s e mail THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS
103. at the meeting Please list items to be distributed below Approved Denied l 2 3 4 5 Companies will be notified email or fax of approval or denial of above items Email or fax this form to Dan Corcoran Exhibit Manager Email Dan CorcExpo com Phone 312 541 0567 Fax 312 541 0573 VASCULAR ANNUAL MEETING VASCULAR LIVE Interactive Theater Experience OVERVIEW Vascular Live is a new interactive experience at the Vascular Annual Meeting that puts exhibitors face to face with Vascular Surgeons in the exhibit hall On the Vascular Live Stage exhibitors will present new ideas showcase breakthrough technologies and discuss the latest trends in vascular surgery PRESENTATIONS Each hall will have its own Vascular Live Stage 30 minute presentations will be available each day the exhibit hall is open Thursday June 5 12 00 p m 12 30 p m 12 30 p m 1 00 p m 3 30 p m 4 00 p m Friday June 6 9 30 a m 10 00 a m 12 00 p m 12 30 p m 12 30 p m 1 00 p m 3 00 p m 3 30 p m Saturday June 7 9 30 a m 10 00 a m 12 00 p m 12 30 p m 12 30 p m 1 00 p m The presentations are scheduled during unopposed coffee and lunch breaks to maximize attendance Additionally the Vascular Live Stages are located immediately adjacent to the coffee break amp lunch stations in the exhibit hall with ample seating for attendees Each stage will include a podium and bas
104. at the structure is built in compliance with the details and specifications set forth on the drawings Signs must also be posted indicating the maximum number of people the structure will accommodate Intent Exhibitors in the vicinity of peninsula exhibits are entitled to the same reason able safety precautions they would expect if they were adjacent to a standard booth 3 05M Aisle 5 1 52 _ c Ht Aisle 16 4 88m 5 1 52m O Max Ht Aisle 3 05 10 5 CEILINGS Definition An exhibit component supported over an exhibitor s space for decorative purposes only Design Canopies false ceilings and umbrellas will be permitted to a height that corre sponds to the height regulation for the appropriate exhibit configuration of which they are a part The canopy or false ceil ing will not exceed 1 0 30cm in depth and cannot be used for identification or display purposes except as would normal ly be allowed for any exhibit component within the regulations set forth for the exhibit configuration Canopies may extend out to the aisle line and up to the booth line on either side of an exhibitor s space providing that the support structure will not exceed 3 7 62cm in width when placed within 10 lineal feet 3 05m of an adjoining exhibit and not confined to the area of the exhibi tors space which is at least 5 0 1 52m from the aisle line CAUTION Ex
105. avors MINI CANNOLI RICE KRISPY TREATS Classic hand dipped chocolate and peanut butter GOURMET CUPCAKE BAR A variety of flavors including lemon meringue red velvet chocolate peanut butter cup jelly roll double chocolate and vanilla bean MACAROON MADNESS Vanilla pistachio coffee raspberry lemon and chocolate INCENTIVE PRICE GER DOZEN 5 PER DOZEN 54 00 PER DOZEN o 00 PER DOZEN 6O OC PER POZEN eos RIPE ESSO eI 42 00 PER DOZEN 000 PER BOZER 6 00 PER DOZEN oZOO_PER DOZEN 54 00 PER DOZEN STANDARD PRICE 42 00 PER DOZEN 42 00 PER DOZEN DERE 42 00 PER DOZEN AZOOJPER DOZEN 47 00 PER DOZEN 42 00 PER DOZEN 42 00 PER DOZEN 9200 PER WOZEN 38 00 Pa CO EIN Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee THE UNEXPECTED AWAITS represent tips gratuities or service charges for any employees Gil eto AN el Ras Minimum of 20 guests per selection Chefs Tables include disposable ware Beverages are not included LITTLE ITALY Tomato Basil Soup Vegetable Chopped Salad honey Dijon vinaigrette Pesto Pasta Salad e Wood Roasted Chicken e Pen
106. ay includes up to 1500 servings combination of 8 oz cups for coffees and teas amp 4 oz cups for espressos two trained staff to serve counter all equipment consumables stock water and electrical supply iPad menu is also provided for the bar POWER REQUIREMENTS Coffee machine 5kW 30Amp at 240 volts Grinder 350W 5 Amp at 110 volts e Refrigerator 10 Amp at 115 volts MARKEY LTD VEGETABLE amp FRUIT JUICE BAR 3 400 00 PER DAY Two trained baristas will press fresh and seasonal locally sourced fruits and vegetables to produce the most natural of juices Our menu is designed with nutritional values taste and color in mind FLAVORS Orlando Orange Carrot Apple Ginger and Orange Juice Green Goddess Celery Cucumber Spinach Apple and Lemon Pink Lady Apple Pineapple and Beetroot Price per day includes up to 500 servings 8 oz cups two trained staff to serve counter all equipment consumables stock and electrical supply iPad menu is also provided for the bar Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWER REQUIREMENTS e Juice machines 3 x 20 Amp at 110 volts usually three machines are running e Refrigerator 10 Amp at 115 volts MARKEY LTD MILKSHAKE BAR 5200 00 PER DAY Traditional old fashioned thick and creamy flavorful milkshakes made to order using all natural ingredients The Markey Milkshake Bar will keep them coming all day long ELAVORS
107. basis To request office space please complete a meeting space request form and indicate office in the meeting name filed PLEASE COMPLETE THE MEETING SPACE REQUEST FORM LOCATED ON THE NEXT PAGE IF YOU WOULD LIKE TO REQUEST MEETING SPACE DURING THE VASCULAR ANNUAL MEETING QUESTIONS Please contact Debbie Wallentin at 312 334 2312 or via email at dwallentin sbcglobal net VASCULAR ANNUAL MEETING MEETING ROOM REQUEST FORM DEADLINE MARCH 21 2014 Contact Person Addtess Phone Meeting Name Attending Day Date of Function Start Time AM PM End Time AM PM ROOM SET Classroom Theater Conference U Shape Hollow Square Head Table Reception Podium Rounds Banquet Other AUDIO VISUAL LCD Projector Laptop Screen Front or Rear Projection Internet Connection Hasel s Flipchart w Markers 8 Microphones wired wireless 1 American Express Visa MasterCard Check Payable to SVS Check TYPE OF FUNCTION Onl Selections above do not constitute an actual order Once space has been assioned by SVS a confirmation letter will be sent to the hotel and a catering representative will contact you to discuss your catering needs Catering special set fee AV and labor are not included in the placement fee and will be the company s responsibility Costs for any reset charges will be invoiced following the Annual Meeting SPACE IS
108. be delivered on both on CD and an 8x10 print Additions to Exhibit Photography On site Delivery of Exhibit Photography 75 00 All unmanipulated digital images or video reel surrendered on site on USB drive within 24 hours after image capture Duplicate CD of entire order 50 00 Additional 8x10 Prints 36 00 450 00 30 seconds 2 minutes of HD BRoll video of booth without sound captured during photography session 650 00 30 seconds 2 minutes of HD BRoll video of booth without sound unscheduled before or during show hours Please notate on Order Form p 4 with or without people 300 00 Includes a 30 45 second edited video with stock music and limited graphic Delivered electronically within 10 business days from the final day of the show Subtotal Page 325 LaSalle Street Suite 425 Chicago IL 60654 P 312 922 0056 312 922 2866 www oscareinzig com 1 2014 Vascular Annual Meeting oscar MB EINZIC June 5 7 2014 Hynes Convention Center Boston MA Exhibit Photography amp Video Pro Packages Includes color corrected high resolution images with unlimited usage rights shipped via ground service within 7 business days from the end of the show E Delivery of images and video reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show QTY Pro Pack A 1 055 00 Includes 6 views of the exhibit delivered both on CD and 8x10 prints Pro Pack B 2 105 00 Inclu
109. bor if requested is subject to the prevailing hourly rate with a 4 hour minimum All CANCELLATIONS must be received 72 hours prior to delivery date to avoid a minimum 1 day charge Fax both pages to 530 730 3772 or E mailto Orders Rillahan com CompuSystems Lead Management Dear Exhibitor CompuSystems the show s official registration provider also offers a suite of lead retrieval products and services designed to help you maximize the return on your investment from exhibiting and turn qualified buyers into sales This comprehensive 360 degree approach to lead management will connect you with attendees before during and after the show Pre Show TrafficMax attendee promotional services can be used to drive traffic to your booth This system can be used to target buyers so you can then send a customized marketing message to your target audience Once onsite CompuLEAD lead retrieval products are designed to help you quickly and effectively capture and qualify leads on the show floor When the show ends exhibitors that used a CompuLEAD device have access to Think Big Picture Get the most out of your trade show investment Use our Use the following order forms to learn more and sign up for these products and services to capture and qualify attendees on the show floor and promptly follow up on knowledgeable exhibitor services representatives is standing by to your leads when the show ends help you place your order Can y
110. bpage or browse the internet Manual Configuration Discount Standard Manually configured services require some data entry of IP addresses into the computer before the computer may access the internet 300 Managed Service cscsccccssssscscsssssccssssscccesscsccsesscscesesssceseses 1 175 00 1 468 75 The 300 Kbs comes with 1 public IP address for use on one computer with the option to purchase additional IPs for additional computers We do not recommend adding more than 4 additional IPs to the 300 Kbs If exhibitors require more than 5 computers we recommend upgrading to the next wired service 500 Kbs Managed Service csccccssssscccssssscccsscscccesscsccsesscsccsessesceseses 1 875 00 2 344 00 The 500 Kbs has more bandwidth than the 300 Kbs and includes 11 public IP addresses a private VLAN and subnet 750 Kbs Managed Service sssscccccssssssscscssscsscccccssscssccsccsssssccescesscsees 2 500 00 3 125 00 The 750 Kbs has more bandwidth than the 500 Kbs and includes 18 public IP addresses a private VLAN and subnet 1 54 Mbps Managed Service 4 eere ee eren e seen esee enne eeeenaue 4 100 00 5 125 00 The 1 54 Mbps service is equivalent in bandwidth to a T 1 line or a DSI line This service includes 27 public IP addresses a private VLAN and subnet The 1 54 Mbps can carry both voice and data traffic 3 Mbps Managed Service m 6 720 00
111. but there are no options for additional lenses They are available in 1 000 watts Custom Lighting Solutions Discount Standard Lighting kits include a combination of Lekos Source 4 Pars and Par 64s based on layout and design requirements Price includes fixtures fixture accessories and all necessary cables Dimmer control and labor are not included and must be ordered separately Special Orders for larger kits are available upon request Small Lighting Kit 4 6 lights 185 00 212 00 Medium Lighting 7 11 lights cere eee eee eene eee eee eeee 325 00 390 00 Large Lighting Kit 12 15 lights ee eee e e e ee eere eene 450 00 540 00 X Large Lighting Kit 16 20 lights eee eee eee eere 550 00 660 00 Dimmer Racks amp Lighting Controls Discount Standard These items are optional with individual fixtures or small lighting kits but mandatory with larger lighting kits The dimmer rack is a large outlet that all lights plug into to create a central control location dimmer rack depending upon size can be placed in a booth or attached to the truss and kept in the air The lighting console control plugs into the dimmer rack to dim or control individual lights groups of lights or all lights at once Electrical service is not include
112. call 508 894 5100 to speak with one of our experts For fast easy ordering go to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS STATE ZIP CITY SO POSTAL CODE SHIP TO COMPANY NAME DELIVERY ADDRESS STATE ZIP CITY PROVINCE POSTAL CODE PHONE SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW Once your shipment is packed and ready FREEMAN EXHIBIT TRANSPORTATION to be picked up please return the Material Handling Agreement to the Exhibitor C 1 Day Delivery next business day Services Center 2 Day Delivery by 5 00 P M second business day LI Expedited Verify the piece count weight and that Deferred Delivery within 3 4 business days a signature is on the Material Handling C Standard Ground Agreement prior to shipping out C Specialized Pad wrapped uncrated or truckload SHIPMENTS WITHOUT PAPERWORK TURNED IN WILL BE RETURNED TO OUR bisou WAREHOUSE AT 5 EXPENSE 1 OTHER LINE Freeman will make arrangements for all Freeman Exhibit Transportation shipments
113. ccccees 32 00 40 00 30 round yellow extension cords for use in exhibit booths Each cord has three three prong receptacles on the end 24 POW GR Add 50 to initial connection rate If booth equipment requires electricity 24hrs a day then the exhibitor should order 24Hr power In general electrical service begins half an hour before the show and ends one hour after the show closes Page 3 Exhibitor Ordering Guide Overhead POWER ieu dans eaa ee avv eae Add 100 to initial connection rate Overhead power is available upon approval by the MCCA At the JB Hynes Convention Center overhead 120v electrical service is available in Halls A B C and certain areas of Hall D and Auditorium Boston Convention amp Exhibition Center overhead 120v electrical is limited due to the ceiling heights Overhead service is available under the low mechanical roof on the East and West sides of the Halls overhead sign truss banner or other rigged item requires overhead 120v power the MCCA can provide this service in any area of Hynes or BCEC overhead sign truss banner or other rigged item requires overhead 208v or 480v power the MCCA can provide this service in limited areas of the Hynes and BCEC Please contact the MCCA Exhibitor Services team for availability Installation amp Distribution Electrical MCCA Electricians will provide
114. ce Price Total 9 x 10 Classic Carpet 292 40 321 65 409 35 584 80 643 30 818 70 9 x 30 Classic Carpet 2 877 20 964 90 1 228 10 9 x40 Classic Gane nines 1 169 60 1 286 55 1 637 45 CARPET PADDING AND PLASTIC COVERING includes delivery material handling installation and removal Online Discount Standard Qty Description Price Price Price Total Carpet Padding 153 00 166 50 216 00 gx A0 306 00 333 00 432 00 9 x 30 Carpet Padding seee 459 00 499 50 648 00 9 x40 Carpet Padding acierto otto tectus 612 00 666 00 864 00 Carpet Padding 1 2 90 700 sq ft price per sq ft 1 70 1 85 2 40 Carpet Padding 1 2 Over 700 sq ft price per sq ft 1 36 1 50 1 90 Plastic Covering price per sq 1 36 1 50 1 90 Our carpet padding consists of 95 100 recycled urethane foam and is also 100 recyclable according to the manufacturer s specifications Our plastic floor covering contains up to 6096 recycled content All utility lines must be installed TOTAL COST before carpet installation Utilities should be ordered in advance Sub Total _6 25 Tax TotalCost 01 14 301241 5243 Take advantage of the Online price carpet by ordering at www freemanco com store before MAY 13 2014 DIS
115. city building codes and inspection by state city officials and the MCCA Maximum occupancy load for upper level s must be posted at the base of the stairway and enforced by the exhibitor Smoke detectors must be installed on the first floor of the exhibit and every subsequent enclosed level Exhibit fire sprinkler systems are required of any exhibit that has a roof or any other covering that would impede the effective use of the facilities sprinkler system A 20 lbs BC fire extinguisher must be visible on every level of the exhibit Any exhibit that is deemed a hazard by the MCCA must be removed from the facility All costs for removal are the responsibility of the Licensee Exclusive Services The Hynes is the exclusive provider of the following services food amp beverage cleaning public safety security medical business center coat check electrical telephone internet plumbing and the supply of compressed airs and gases the use of the house sound system rigging some exclusions apply the operation of ground supported crank ups and the operation and provision of lifts for theatrical purposes HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS Exhibitor Product Exhibitors are prohibited from offering or selling any product s to any employee agent contractor or subcontractor working at the Hynes At the conclusion of the event all products must be either Removed from MCCA facilities by the
116. clable Graphics Colored Panels Creating a Custom Exhibit Graphics amp Custom Logo amp White Eco Board The product offered has recyclable content or has eco friendly attributes and is 10096 recyclable according to manufacturer s speciifications TOTAL COST Total Cost 6 25 Tax Sub Total 07 13 301241 5243 Page 1 of 1 FREEMAN rental exhibits R DISCOUNT PRICE 275 Bodwell St DEADLINE DATE Avon MA 02322 MAY 13 2014 908 8323109 469 021 9608 INCLUDE THE FREEMAN METHOD OF FreemanBostonES freemanco com Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts fast easy ordering www freemanco com store ACCESSORIES FOR RENTAL UNITS r aii LIGHTS use only on rentals SHELVES use only on rentals CABINETS RADIUS CABINET does not have doors exhibit Discount Standard Discount Standard Qty Description Price Price Total Qty Part Description Price Price Total LIGHT FIXTURES GONDOLAS electrical service amp labor to install lights not included Gondolas 172512 Arm Light 75 80 106 10 Blue Fabric _ Gray Fabric Perfboard White PVC 172514 4 Tracklight 3 lights 299 05 418 65 2174541 Single Sided 1M x 4
117. commend that you forward your electrical layouts to Exhibitor Services for all 208V and 480V connections so that we may place the initial drop in the most convenient location possible How do I know if I need a 208V or 480V connection Most exhibitors do not require special connections like a 208V or 480V connection Many times these types of electrical services are required for heavy equipment and or specialized machinery Kindly consult with the equipment manufacturer name plate rating or installation technician for specific details Exhibitors who bring their own distribution panels may need one of these special connections How do I know how much power I need to order When determining how much power to order for a booth it is helpful to know how much total power is required for the equipment in your booth space Below we have outlined some standard electrical requirements requirements may vary Standard Laptop 250 550 watts Standard Desktop PC 400 700 watts Standard Plasma TV 300 400 watts Items like laptops standard booth lights and televisions may be grouped together on one circuit provided they do not exceed the overall limit of the circuit or the surge protection device There is some equipment that requires its own circuit to run properly For example a microwave or refrigerator requires its own dedicated circuit so a laptop and refrigerator should not use the same power source I am an Internation
118. compliant guardrailsystem The guardrail shall be 42 in height with balusters or solid materials such that a sphere with a four inch 4 diameter cannot pass through any opening The guardrails shall not have an ornamental pattern that would provide a ladder effect This includes a guardrail on stairs The guardrail system shall be capable of withstanding a load of 200 pounds minimum Stairs Stair construction shall meet Massachusetts State building code for riser height of 7 maximum and a tread depth of 11 minimum These stairs shall havea handrailthat shall be continuous without interruption by newel posts other structure elements or obstructions Handrails shall not be less than 34 or more than 38 The handrail ends shall be returned to a wall or post All stairway handrails shall have a circular cross section with an outside diameter of at least 1 1 4 and not greater than 2 Stair width shall be a minimum of 36 Many multi level displays are designed without risers which is not permitted by the Massachusetts State building code as the stairway 15 a part of a means of egress The easiest way to address this issue with minimal cost is to secure a fitted piece of fire rated plywood or sheet rock between the stringers against the back of the treads Hand Carry Policy For the convenience and safety of exhibitors and patrons all freight and material handling must enter and exit the facility through the approve
119. contact your Sales Manager for details Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees 14 THE UNEXPECTED AWAITS WICHES BOSTON 1550 00 PER DAY Attract crowds to your booth with a magical cool mist Starting with the finest ingredients zapped by an instant jolt of liquid nitrogen in mere seconds smooth flavorful creations emerge from a cloud of cool mist No magic wand no abracadabra just a touch of modern culinary magic Appropriate supplies to include rental of Wiches of Boston machinery 2 trained mixologists paper plastic cups spoons and napkins Price does not include Electric Work Space Table Trash Removal or Clean Up Power Requirements TBD ALL ICE CREAM FROZEN YOGURT AND SORBETS ARE AVAILABLE IN THE FOLLOWING SIZES AOZ SERVING 6 00 FACE minimum order of 250 cups S O22 ACE minimum order of 350 cups 2 QU SERVING 55 EACH minimum order of 450 cups MAKE IT AN ICE CREAM SANDWICH FOR 1 00 MORE ADDITIONAL ORDERS MAY BE PLACED ON SITE IN 100 CUP INCREMENTS ICE CREAM FLAVORS INCLUDE TRADITIONAL FLAVORS OF Vanilla Chocolate and Strawberry
120. d and must be ordered separately Dimmer Control 1 2 X ES iinis 80 00 96 00 Dummer Control 2 4 X 150 00 180 00 Dimmer Control 2 4 24 320 00 384 00 Terms amp Conditions Rigging Hynes Rigging JCALPRO is the exclusive rigging vendor at the Hynes Convention Center if a sign requires a motor electrical rigging and or truss otherwise the exhibitor may hire the general service contractor to hang signage BCEC Rigging JCALPRO is the exclusive rigging vendor at the Boston Convention amp Exhibition Center BCEC If an exhibitor 15 exhibiting at the BCEC and requires rigging services for the booth JCALPRO 1 the only vendor authorized to hang signs banners or lighting in the booth space Exhibitor requires specific load in load out dates and or times then a base rigging package may not be applicable In this case a special quote for required crew and lift equipment will be prepared using the following hourly labor and weekly lift rental rates Page 17 Exhibitor Ordering Guide Items except holidays and holidays all days 12am 7am Weekly Lift Rental Items Rate 24 32 Scissor Lift 600 00 40 45 Boom Lift 950 00 60 Boom Lift 1 550 00 All rigging must conform to the rules regulations and fac
121. d loading areas Exhibitors will be allowed to hand carry one item one time in or out of the facility without having to access the approved loading areas No parking is allowed at the Boylston St entrance and the use of passenger elevators for movement of freight is not allowed All packages are subject to inspection by Hynes personnel Hand carried freight is defined as one item that can be easily carried by an individual exhibitor without the need for dollies or other mechanized equipment Hanging Devices Rigging of cable and other hanging devices on or near ceiling electrical buss ducts and conduits on sprinkler pipes or on ventilation equipment is strictly prohibited Lights Only Underwriters Laboratories UL approved clamp on types of portable spotlights are allowed All display lights must be turned off when the exhibitor leaves for the day Only UL approved extension cords 12 gauge or greater rated for 20 amp are allowed Note Household extension cords are not permitted These are generally14 or 16 gauge and only rated at 15 amps Material Handling Exhibitors are allowed to perform their own material handling provided they meet with all of the following criteria e Exhibit personnel performing the work must be bona fide full time employees authorized personnel of said company e Exhibitors may choose to off load from a company owned truck or rental vehicle or from a car van or truck owned by person
122. d salmon rolls as well as market fresh sashimi Served with seaweed salad wasabi pickled ginger and a variety of dipping sauces serves 25 RAW BAR MARKET PRICE A selection of the freshest available chilled seafood Served with artisan crackers horseradish cocktail sauce lemon a oli remoulade sauce and specialty hot sauces e Jumbo shrimp e Fresh oysters e Crab legs SMOKED SALMON en OD 502 50 A great addition to the raw bar Pastrami smoked salmon served with classic garnishes sliced pumpernickel and cr me fraiche serves 25 MARKET FRESH FRUIT PLATTER SOWO 55 00 Honeydew cantaloupe pineapple and kiwi with seasonal berries and strawberry yogurt sauce serves 10 Prices are exclusive of a 15 gratuity 5 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees 15 THE UNEXPECTED AWAITS EXHIBITOR FAVORITES AND ERARE FIEC PROMOTERS Do you need a unique way to make your booth stand out from the crowd We can help Let us customize a booth traffic promoter to meet your needs Here are a few ideas to get you started NOTE Exhibitors are responsible for power requirements for all services listed below INCENTIVE PRICE STANDARD PRICE CHOCO
123. ded without proper lifting bars and hooks special handling definitions COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International NAME suow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call applicable number listed above to speak with one of our experts For fast easy ordering www freemanco com store EXHIBIT TRANSPORTATION TIPS FOR EASY ORDERING SHIPPING INFORMATION e Credit card information must be on file prior to pick up as Items to be shipped charges will be included on your show services invoice Number of Pieces Est Weight International Exhibitors remember Shipments originating from countries other than the U S must be cleared through Crates wooden customs Please call for additional information Cartons cardboard 800 995 3579 Toll Free US amp Canada Cases Trunks fiber color 817 607 5100 Local amp International I E COMPLETE THE FOLLOWING ITEMS mad i ON THIS FORM ____ Carpet color PICK UP INFORMATION mE HM Total Requested Pick Up Date SHIPPER NAME W L NOTE Shipments will be weighed and measured prior to delivery Size of largest piece H SHIPPER ADDRESS OUTBOUND S
124. dees and exhibitors As the official Smartphone app SVS ConnectMe Mobile is a must have guide for attendees There s no better place to advertise and it s never been easier to reach attendees and increase traffic Features include A searchable up to date online program including abstracts Exhibitor directory sessions and speakers Automated matching functionality connecting exhibitors to attendees based upon registration demographic information Appointment scheduler allowing attendees to create and manage appointments with exhibitors both on and off the show floor Agenda builder listing the itinerary of session and exhibitor appointments currently scheduled for the attendee Messaging service allowing show management to provided up to date program updates Link to the real time exhibitor floor plan Applicable devices include iPhone iPad Android and Blackberry EXHIBITOR BADGE ORDER FORM DEADLINE MAY 16 2014 VASCULAR FIRST REQUEST REVISION ANNUAL MEETING BOSTON Please Check Your Choice for Badge Pickup BADGES TO BE PICKED UP BY KEY CONTACT Key Contact must also be listed under Booth Personnel to receive a badge BADGES HELD FOR INDIVIDUAL PICK UP ON SITE Each exhibiting company is entitled to register 5 booth personnel per 10 x 10 contracted booth space at no extra cost Additional badges are 100 00 each Payment must accompany this form Please Print No more than 20 letters or spaces per line Photoc
125. des 15 views of the exhibit delivered both on CD and amp x10 prints Also includes Complimentary Photo Reel 1 390 00 Includes 6 views of the exhibit delivered both on CD and 6x10 prints and 30 seconds 2 minutes of HD BRoll video of booth without sound captured during photography session 2 440 00 Includes 15 views of the exhibit delivered both on CD and 8x10 prints 30 seconds 2 minutes of HD BRoll video of booth without sound captured during photography session 300 00 Includes a 30 45 second edited video with stock music and limited graphic Delivered electronically within 10 business days from the final day of the show E Delivery of Pro Pack 150 00 Additional Pro Pack Views per view 75 00 Event Photography 4 event photography services are to be used for timed special events only and must be booked in consecutive hourly increments to obtain discounted pricing For expedited delivery on any services please contact us QTY Photographic Coverage and Delivery of all images on DVD Hours 350 00 for first hour 300 00 for second hour 250 00 for any additional hours Delivery of color corrected high resolution images with unlimited usage rights within 7 business days from the end of the show On Site Delivery of Event Images on a 4 GB USB Drive 75 00 Surrender of all unmanipulated digital images on site on USB drive within 2 hours after the end of the assignment Upload of Event Images to Social Media Site Post Eve
126. down time of in booth HD shoot with I videographer and standard HD kit at the time of your choice during show hours Delivery of raw footage on a USB drive within 10 business days from the final day of the show Half Day B Roll Shoot 1 875 00 Up to 4 consecutive hours including setup and breakdown time of in booth HD shoot with I videographer and standard HD Delivery of raw footage on a hard disk drive within 10 business days from the final day of the show Full Day B Roll Shoot 2 875 00 Up to 6 consecutive hours including setup and breakdown time of in booth HD shoot with 1 videographer and standard HD kit Delivery of raw footage on a hard disk drive within 10 business days from the final day of the show Video Production Additions QTY 1 Additional Wireless Mic 75 00 More than 2 mics will require a sound mixer and may require a sound tech on site Price for sound mixer and tech determined by scope of the project Post Event Editing 3 Minute Video 1 250 00 An additional standard edited and produced video including intro outro stock music and titling up to 3 minutes long with rough cut and 1 edit from existing footage Delivered online within 15 business days from the final day of the show Raw Footage Delivery Options External hard disk drive 200 00 Raw Video Footage Disclaimer raw footage is provided as is and may not be usable directly It is meant to be edited by a professional before use and saved in the appr
127. e Distribution All demonstrations or other activities must be confined to the limits of the exhibitor s booth space Distribution of circulars may be made only within the space assigned to the exhibitor distributing such materials No advertising circulars catalogs folders or devices shall be distributed by exhibitors in the aisles meeting rooms registration areas lounges or grounds of the host facility Trade publishers are prohibited from soliciting advertising during the Show Trade publications may be distributed from their booth but automatic distribution is prohibited Live Animals Live animals are prohibited Models Booth representatives including models or demonstrators must be properly and modestly clothed Excessively revealing attire is prohibited Sound Exhibits which include the operation of musical instruments radios sound projection equipment public address systems or any noisemaking machines must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons nor cause the aisles to be blocked Operators of noisemaking exhibits must secure approval of operating methods before the exhibit opens Copyright Licensing Exhibitor is solely responsible for obtaining any required licenses to broadcast perform or display any copyrighted materials including but not limited to music video and software Exhibitor shall indemnify and hold harmless AHE Sh
128. e Phase 30 Amp Nema L21 30P 318 00 397 00 208V Single Phase 60 Amp s sccccssssssssssssssecsseccsessssscsseecsesssesssessseses 606 00 757 00 208V Single Phase 100 Amp eese eene eene eene enata setas tense ta setas toaae 930 00 1 163 00 208V Three Phase 30 Amp L21 30P 576 00 720 00 208V Three Phase 00 A TID eicere 870 00 1 087 00 208V Three Phase 100 Amp 4 eere nee eere eee erronee ee ern ee eren aeee 1 380 00 1 724 00 208V Three Phase 200 aie eei vvveee eo 2 632 00 3 289 00 208V Three Phase 400 Amp cccccccssssssscssssseccsssssccsessssecssssssccsesceseees 4 648 00 5 809 00 480V Three Phase 30 Amp eese 877 00 1 096 00 480V Three Phase 60 Amp eene ee eere eee enero nee ee tnn sette tna eeeeaa 1 521 00 1 901 00 480V Three Phase 100 Amp eere ee eere enero enero ee ee tnn ee eeaa 2 808 00 3 510 00 480V Three Phase 200 5 581 00 6 976 00 Additional Electrical Services amp Equipment Discount Standard 30 Round Extension Cords cccccccscsssccccccccccsssccssscsccsscssssscssccc
129. e file to avoid poor quality images and proper color matching information and proofs to ensure accurate color reproduction PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART Minimum requirements for original artwork such as logos when Freeman is providing design and layout 300 resolution at a size of 8 x 10 inches higher resolution files will result in improved final product Minimum requirements for final artwork that Freeman will reproduce exactly as provided 100 api resolution at full size of actual finished product Minimum requirements for both All related PMS and or CMYK color codes if submitting CMYK values please supply accurate color swatches Accurate color proof print of artwork Contact name phone number and e mail address of art creator if applicable If submitting a vector file include all fonts or convert fonts to outlines or paths ACCEPTABLE FILE SOFTWARE FORMATS We are capable of working with both PC and MAC based software and can accept art created with the following software programs listed in order of preference e ADOBE lllustrator InDesign and Photoshop e COREL DRAW QUARK XPRESS Files should always be saved in their native format ACCEPTABLE FILE TYPES Files that Freeman can use in order of preference include e EPS and Al especially when submitting logos TIF especially when submitting photos JPG provided resolution is high enough for photo images no
130. ees begin at 30 00 for a one day permit with 5 00 for each additional day of sampling example a 3 day permit costs 40 00 Please contact your event s Exhibitor Services Manager for additional information For more information on available Exhibitor Catering Services or further assistance please contact Levy Restaurants Catering Sales Office 617 954 2189 Glitter Confetti Popcorn and other materials The use of glitter confetti sand or simulated snow types of material as well as popcorn 15 NOT permitted in the Hynes Additionally adhesive backed decals may not be given away or utilized Any costs incurred by the Hynes for the removal of these items will be charged to the exhibiting company Gratuities Policy It is against the Hynes s policy for any employee or service contractor to accept gratuities or gifts from the Licensee and or any exhibitors Offering of tips and gratuities to personnel employed by the Authority or its contractors agents or suppliers is strictly prohibited Hynes personnel are required to report HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS a any violation of this section to the Public Safety department at 617 954 2111 In addition violation of this policy will subject the recipient of the tip or gratuity to termination of employment and or dismissal from the building Guardrails Any platform s exceeding 30 in height will require a Massachusetts State building code
131. elil sie ont crono Redes v eran eerta Rec ee hr Rds 67 65 199 90 Special Handling SHIPMENT RETE 87 95 175 90 Uncrated or Pad Wrapped 101 45 202 90 Off target Charge in addition to above 25 additional Price per Estimated Total S NET NN CWT mE Cost IEEE Ib Min All rates are per 100 lbs Please round up to the next 100 Ibs 6 2594 Tax ipeo Ben co Mello on Tips to Save on Material Handling Tola e Consolidate shipments when total weight is less than 200 Ibs For Example 3 Separate Shipments 1 Consolidated Shipment 60 Ibs charged 200 Ibs 421 30 3 pieces 1 shipment 52 Ibs charged 200 Ibs 421 30 177 lbs charged 200 Ibs 421 30 65 Ibs charged 200 Ibs 421 30 1 263 90 Added benefit your shipments are less likely to get misplaced if they are packaged together with larger items FREEMAN material handling SPECIAL HANDLING DEFINITIONS for frequently asked questions and material handling estimator tools to www myfreemanonline com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments
132. emails to exhibitor contacts with your leads and it s FREE Electronic Literature Solution Add this option to your order and GO GREEN e Reduce printing and shipping costs for the event e Minimize paper waste and harm to the environment e Avoid the literature paper jam carried around by attendees Increase your company exposure The easy and cost effective way to ensure your information gets into the hands of attendees Join the CompuLEAD P O Box 6271 Broadview IL 60155 Users Group n cif 1 708 786 5565 1 708 344 4444 WWW compusystems com Linked Custom Lead Qualifier Template All the CompuLEAD lead retrieval units come equipped with ten standard lead qualifiers For an additional charge you can choose to create and supply CompuSystems with qualifiers specific to your company using the template below Simply select the Custom Lead Qualifiers option on the lead retrieval order form and fax this template to CompuSystems along with your order Your lead retrieval product s will then be programmed with the qualifiers you specified The following qualifiers come standard with every unit rented You may create up to 99 Custom Lead Qualifiers up to 21 characters long including blank spaces Standard Lead Qualifiers In addition to letters and numbers the following characters may be used dashes greater than and less than symbols and Lead Ranking Follow Up
133. eo Extend Outside T1 Service eee e ecce eiie eee eene eee e 1 000 00 1 200 00 With this service the MCCA will extend an outside T1 or T3 service from our demarcation point to the Exhibitor booth Exhibitor is responsible for making all arrangements from the outside service provider e g Verizon AT amp T etc SWISS 104 00 130 00 This switch can connect up to 8 computers or devices together giving all access to the internet service ordered BS MECN MP 156 00 195 00 This switch can connect up to 24 computers devices together giving all access to internet service ordered 25 5e Cable 45 00 56 00 SU CAT Se edicti eee ERE E EIFE ITI 61 00 76 75 100 CAT Set 96 00 120 00 Technical Services Discount Standard Cable TV Service ecce ee eee eee e ee ette ess e ete eess eese esses sete eesssseeeee 245 00 306 50 Cable service 1 basic business cable service provided by Comcast Cable Service is provided to booths from floor boxes or columns CATV Tiner FROIN BN sass css coe 56 00 70 00 For TVs that not cable ready including some plasmas tuner interprets signal and allows you to tune the signal It functions similar to your
134. equipment to be filled with water at the beginning of a show and emptied at the end of a show should order a Fill and Drain service Please visit MCCA Exhibitor Services desk when equipment 15 ready to be filled Each Additional 500 Gallons ecce eee eee e eee e eee eee see esos 104 00 130 00 Sink Rentals Discount Standard Cold Water Sink a 228099002 600 00 750 00 Cold water sink rental includes a single tub basin 20 L 24 W x34 H one water connection and one drain connection Legs allow the units to sit 34 above the floor Small Hot amp Cold Water Sink Rental eee 800 00 1 000 00 Small Hot amp Cold water sink rental includes a single tub basin 20 L 24 W x34 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection Large Hot amp Cold Water Sink Rental ccce ee eee eene een 1 000 00 1 250 00 Large Hot amp Cold water sink rental includes a 3 tub basin 57 L x 24 5 W 43 a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection This service is available in specific areas of the exhibition hall Please contact MCCA Exhibitor Services for more information Page 20 Exhibitor Ordering Guide Compressed Air and Gases Discount
135. er below Please call the phone number below if you have any questions SVS Housing Wyndham Jade Support Services 6100 W Plano Pkwy Suite 3500 Plano TX 75093 Phones 866 546 4299 or 972 349 5403 Fax 972 349 7715 SVS 2014 Annual Meeting VASCULAR June 5 7 Boston MA ANNUAL MEETING Exhibitor Group Housing Block Request Form BOSTOMN 10 or more rooms Information Deadlines e Exhibitor room blocks will be assigned on a first come first served basis and are based on space availability e Your rooming list must be entered online the block management function or submitted a rooming list form no later than April 4 2014 If your rooming list is not received by this date your block will be released and reservations will then be on a space available basis e Though every effort will be made to accommodate requests for additional nights these changes are subject to hotel s availability at the time the request is received e The last day to submit changes and or cancellations May 27 2014 prior to 5 00PM Central Standard Time e In order to confirm your most current information you must continue to make all inquiries and changes with SVS s Support Services not the hotel through May 27th Though every effort will be made to accommodate requests for additional nights these changes are subject to hotel s availability at the time the request is received e After May 20 2014 SVS Housing will provide actual hotel
136. erkraut and Swiss cheese on lightly toasted flatbread 4 50 PER PIECE RETRO MINIS CLASSIC FAVORITES Beef Wellington Bites horseradish cream 5 00 PER PIECE e Frank n Blanket cocktail sausage and flaky puff pastry 3 00 PER PIECE Chicken Cordon Blue smoked ham and blue cheese sauce 3 50 PER PIECE STUFFED MUSHROOMS e Fennel Sausage and Garlic Bread Crumbs 4 00 PER PIECE e Grilled Vegetable 4 00 PER PIECE e Maine Lobster 5 50 PER PIECE SUMPTUOUS SATAYS e Ginger Chicken sweet chili sauce 4 50 PER PIECE Sizzling Short Rib Thai peanut sauce 5 00 PER PIECE Basil Garlic Shrimp chili lime mint sauce 5 00 PER PIECE MINI CHILLED SHRIMP SHOOTERS Classic Fisherman s Wharf Style lemon horseradish cocktail sauce 6 00 PER PIECE Bayou Blackened remoulade sauce 6 00 PER PIECE Pesto Marinated lemon aioli 6 00 PER PIECE MINI ALL BEEF BURGERS e Tavern Style Classic American cheese and our secret sauce 5 50 PER PIECE Firehouse Burger bacon and barbecue sauce 5 50 PER PIECE Gourmet Burger truffle aioli and Gruy re cheese 5 50 PER PIECE COASTAL FAVORITES Signature Crab Cakes lemon aioli 6 00 PER PIECE Seared Sesame Tuna Wonton seaweed salad and wasabi cream 6 00 PER PIECE e Smoked Salmon Cracker cr me fraiche capers and red onion 6 90 PERCABIECE GRILLED ARTISAN BREAD CROSTINI e Tomato Basil artisan olive oil 4 00 PER PIECE e Whipped Ricotta oli
137. ern of the exhibitor from time the exhibit 15 prepared for shipment to the show until the moment the exhibit is dismantled and shipped out It 15 the responsibility of each company exhibiting to provide adequate insurance coverage SVS PVSS Corcoran Expositions Inc Freeman Hynes Center and their agents will not be responsible or liable for any losses incurred or theft In addition to adequate insurance coverage here are some recommended security precautions Ship with a qualified carrier or freight forwarder Be sure to furnish your shipping company with a complete and accurate bill of lading Do not indicate the contents on the shipping container e Be aware that freight shipped in advance directly to the advance warehouse will be delivered to the booth prior to exhibitor move in e On site personnel should have copies of all shipping information to verify the piece count upon arrival e Report any lost or damaged materials during the show to the in house Security Office and Show Management e Irreplaceable articles and small easily carried items should be removed from the hall at night Individual booth security can also be ordered Do not put any article of value or product you will need during the show in a container marked Empty Storage Empties will be removed from the show floor and will not be accessible until the break of the show Do not leave personal items such as handbags wallets briefcases beepers l
138. etup Fee 75 00 text email messages Addl Cost per record 0 12 note information The Broadcast Email service requires attendee list rental ONLY THE FEATURES LISTED ARE AVAILABLE FOR THIS SHOW List rental charges will apply You will NOT receive a copy of the list when you take advantage of this service the service applies as a one time use This also applies for Label Printing an additional copy of the list will NOT be provided in another Questions Contact a TrafficMax Specialist at 1 708 786 5565 format For additional information visit www compusystems com exhibitors list html Email notifications will be sent to the key contact 6 8 weeks prior to the show The easy and cost effective way to market and drive traffic to your booth
139. exhibitor or e Properly disposed of or Donated to a previously identified non profit charity or e Sold to an established business with sales receipts supplied and produced on demand Any MCCA employee agent contractor or subcontractor working in MCCA facilities who is determined to be removing and or accepting from another event related product s is subject to immediate termination of employmentor prohibition from working at all MCCA facilities ALL PERSONS VEHICLES BAGS CONTAINERS ETC ARE SUBJECT TO SEARCH Fire Safety Exhibits and decorative materials must meet the requirements of the Code of Massachusetts Regulations 780 CMR EIGHT EDITION Building Code The Massachusetts Department of Public Safety DPS has jurisdiction over all safety matters of the Massachusetts Convention Center Authority MCCA The DPS in conjunction with the City of Boston Fire Department BFD provide guidance to the MCCA for a safe venue for all guests and employees at our facilities Fire Safety Equipment Fire extinguishers shall not be removed or temporarily relocated by any exhibitor the Licensee or the GSC The GSC is responsible for ensuring that emergency exits fire extinguishers fire pull stations fire department value boxes and fire alarm flashers are not obstructed or obscured from view at any timein the facility Anyone found responsible for moving removing or blocking fire safety equipment is subject to fine
140. facility One of the biggest advantages of a VLAN 1 that when a computer 15 physically moved to a different location it can stay on the same VLAN without any hardware reconfiguration I ordered a switch and cables how and when do I get them When you are ready for your switch and internet cables please visit the MCCA Exhibitor Services Desk Page 14 Exhibitor Ordering Guide Rigging Services The MCCA provides rigging and overhead lighting services through our service contractor JCALPRO Planning Ahead for Rigging amp Lighting Services Diagrams and booth layouts are essential for planning rigging and lighting services In order to ensure efficient delivery of required services Exhibitors must submit rigging plots drawing blueprints or engineers certification with their orders to the MCCA Exhibitor Service Department Diagrams must include the location dimensions and weight and the height from the floor to the top of the suspended item Diagrams must also show booth outline with aisles or neighboring booths marked for reference and orientation Package Rigging Solutions Discount Standard The MCCA offers package rigging solutions for Exhibitors with basic and straight forward sign hanging needs To qualify for the packages Exhibitors must be flexible with regards to days and times of load in and take down Basic Rigging Package 4 ee eren ne ee eee tenes teen esee 1 550 00
141. formance of MCCA or the provision of services or performance hereunder whether based in contract tort or any other legal theory and whether or not MCCA has been made aware of the possibility of such damages In no event shall liability exceed a refund of amounts actually paid to MCCA by Exhibitor for this network attachment The network attachment shall be made available to Exhibitor by MCCA before the beginning through the end of the specified conference The MCCA will provide a network attachment via an Ethernet connection at the Exhibitor s booth At its own expense the Exhibitor is responsible for providing computer attachment to Ethernet electric power and all other hardware and software required to use the network attachment Page 13 Exhibitor Ordering Guide Frequently Asked Questions Internet amp Technical Do you have wireless internet The MCCA offers free wireless internet service throughout meeting rooms lobbies and expo halls just open your internet browser and look for the BCEC or Hynes Wireless Network This service is designed for casual users and not guaranteed If you are relying on the internet to showcase your product or services we strongly recommend a wired internet connection for guaranteed service I see that you don t offer hubs for sale What is the difference between a hub and a switch Can I bring my own hub or switch The MCCA offers switch devices for sale instead of hubs because
142. he MCCA is the preferred provider of security booth coverage for exhibitors If your event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit Security Guard Booth Discount Standard Per Hour per 18 00 20 00 The MCCA offers uniformed public safety officers to cover shows and events Officers are scheduled at a 4 hour minimum and are available from move in to move out around the clock Orders must be placed at least 48 hours in advance of the requested service date Frequently Asked Questions Security When do you recommend ordering security for an exhibitor booth Our public safety department strongly suggests ordering security for booths planning to have VIP celebrity appearances book signings etc to monitor crowd control and escort as needed Also exhibitors with expensive or rare equipment in their booths may consider security for the overnight hours between show end and the next day s show start Is there general overnight security in the exhibit hall The MCCA provides 24 hour security coverage for the facility however security coverage for the exhibit hall is determined by the show organizer and may vary from event to event Page 23 Exhibitor Ordering Guide Appendix A Service Order Forms The following MCCA order forms may not be reproduced without express written consent from
143. he number found on the badge to capture their contact information e Complete with 10 standard qualifiers and 4 standard survey questions or create your own custom qualifiers or survey questions Edit lead contact information and add notes e Instant online access to sales leads data plan or Wi Fi required Send electronic literature immediately to your leads right from within the app addl charges will apply CompuLEAD Desktop Drop and record design reads attendee badges and instantly prints comprehensive sales lead reports Requires electricity e Complete with 10 standard lead qualifiers Receive your leads electronically addl charges may apply Create custom lead qualifiers or surveys addl charges will apply Optional keyboard for taking notes addl charges will apply terms amp conditions By completing the Lead Retrieval Order Form you agree to be held liable for the return of the CompuLEAD unit and its accessories If the unit is not returned within 1 hour after the show floor closes a 100 late fee will be charged per day to the credit card on file until the unit is returned If the unit is not returned or returned damaged a 1500 replacement fee will be charged If the CompuLEAD keyboard is not returned a 50 A Ib 15 replacement fee will be charged If the GPRS Modem or Wireless Printer is not returned 750 replacement fee will be charged If the snap on charger for the Mobile El
144. hibitors installing a display with a ceiling should check with the local fire department to insure that their display meets with the necessary fire safety pre cautions involving smoke alarms fire extinguishers sprinkler systems etc Intent Exhibitors adjoining exhibits with canopies are entitled to the same reasonable sight line from the aisle as they would expect if they were adjacent to an exhibitor with a standard booth Maximum 12 30cm depth for canopies or false ceilings 4 1 22m Max Ht Aisle Maximum 3 7 62cm diameter supports permitted for canopies or false ceilings 10 3 05m Booth VASCULAR RULES INSURANCE amp ANNUAL MEETING EXHIBITOR APPOINTED CONTRACTORS Rules and Regulations Exhibitors should read and be familiar with the rules and regulations noted on the back of their exhibit space application and also included in this manual Exhibitors should also be familiar with and adhere to the construction guidelines included in this manual It is the exhibitor s responsibility to ensure that their personnel and agents familiar with these rules Insurance While all possible care will be exercised by Freeman and its agents you are responsible for insuring the safety of your personnel and exhibit materials from theft damage accident fire and other such causes Exhibitors who desire to carry insurance must do so at their own expense property of the exhibitors
145. hospitality experience come together Our business is creating the unforgettable and we understand every event stands alone Experience our heartfelt hospitality and award winning food in stunning surroundings scaled to your needs and tailored to your taste THE UNEXPECTED AWAITS EXHIBITOR CATERING MENU MADE TO ORDER MORNINGS Traditional Continental Breakfast SNACKS AND BEVERAGES Snacks Beverages Sweets LUNCH WITH PERSONALITY Chef s Tables Box Lunches RECEPTIONS REINVENTED Reception Hors D Ouevres Reception Displays EXHIBITOR FAVORITES Exhibitor Favorites and Traffic Promoters Wiches of Boston Markey LTD Services Bar Selections 10 11 12 13 14 15 16 17 18 MADE IO ORDER MORNINGS Start your day off right with our traditional continental breakfast and add your favorites for a custom dining experience TRADITIONAL CONTINENTAL BREAKFAST Orange and cranberry juices Breakfast breads and Danish Sweet butter and fresh fruit preserves A selection of seasonal fruits and berries Coffee and an assortment of hot teas BACON EGG AND CHEESE SANDWICH Bacon with Cheddar cheese and scrambled eggs on a buttery croissant SCONES Spiced apple blueberry cranberry orange and ginger MUFFIN TOPS Low fat and whole grain DANISH PASTRIES Fruit and cheese filled BAGEL SHOP Fresh baked bagels with low fat and plain cream cheese Power Requirements 1 110v 20amp outle
146. hrooms PIECE Prices are exclusive of a 1596 gratuity 5 taxable administrative and 7 applicable sales tax or 20 taxable administrative fee 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee THE UNEXPECTED AWAITS represent tips gratuities or service charges for any employees 12 Ru ea en INCENTIVE PRICE STANDARD PRICE FARMER S MARKET TABLE 210 00 250 00 Chef s selection of local cheeses with fruit chutneys local honey crackers and farmer s market crudit s with a variety of dips Accompanied by fresh baked artisan breads and flavored olive oil serves 25 ARTISAN CHEESE BOARD 210 00 260100 Selection of local and imported farmstead cheeses accompanied by housemade chutneys local honey artisan breads and crackers serves 25 GARDEN FRESH VEGETABLE BASKET 75 00 192750 Chef s colorful selection of the freshest market vegetables served with buttermilk ranch dip traditional hummus fresh basil pesto crackers and breadsticks serves 25 ANTIPASTI 225 00 UAE SAO Imported cured meats cheeses local seasonal vegetables marinated olives and warm spinach and artichoke fondue Served with a variety of flatbread crostini and breadsticks serves 25 SUSHI A500 A selection of fresh made maki including California rolls spicy tuna rolls and smoke
147. ic audiovisual equipment a microphone speakers and a projector screen for slide presentations Additionally the Vascular Live Stage in Hall D will have an operating table and lighting available for presentations compliments of Maquet TOPICS The Vascular Live Stage is perfect for the presentation of complex cases new technologies and trending topics in Vascular Surgery Exhibitors are encouraged to include a physician as part of their presentation to broaden its appeal to attendees SVS Exhibits Task Force Members are available to collaborate with exhibitors and develop topics of interest for their vascular surgeons residents and fellows Presenting companies are welcome to have attending faculty physicians present on their behalf so long as they are not SVS Board of Director members For a list of the Board of Directors click here A SVS member surgeon will also be on hand to serve as a moderator during the presentation If you would like to speak with an SVS Exhibits Task Force Members regarding your presentation topic please contact Dan Corcoran at the phone number below PROMOTION The Vascular Live schedule will be published in Vascular Connections the On Site Program VascularAnnualMeeting org and a brochure included in each professional attendee s virtual briefcase Attendees will receive blast emails with the presentation schedule and text message reminders on site in Boston Signage will be posted in the registrat
148. ice Contractor GSC before entering the facility Exhibitor personnel who travel to and park at the Hynes must check in with the GSC first GSC personnel shall make a copy of each Exhibitor s driver slicense The copy of the license shall then be attached to Exhibitor paperwork and a Hard Card GSC generated container for the License Copy along with Exhibitor Credentials must be issued by the GSCto the Exhibitor The Hard Card travels with the exhibitor operatorto the loading dock and is required in order enter the loading dock area The Hard Card must remain the dash board of the Exhibitor vehicle at all times when at loading dock Issued Exhibitor Credentials must be worn on the outermost garment of the Exhibitor at all times while inside the facility Affixing to the Facility Structure 1 Riggingof cable hanging devices or affixing any materialsto the ceiling electrical buss ducts and conduits on sprinkler pipes ventilation equipment windows columns or any other physical structure at the Hynes is strictly prohibited 2 Exhibits shall not cause or permit any nails staples hooks tacks screws or the like to be driven into the facility structure including but not limited to any wall ceiling column stone window drape painted carpeted or concrete surfaces of the premises 3 Exhibits shall not erect any decorations or use adhesive materials including tape that can deface the walls ceilings floo
149. ignment is at the discretion of the Society for Vascular Surgery SVS All preferences will be considered Presentation topics are subject to approval by SVS Please give a brief summary of your presentation below SVS may contact you if additional information is required Title Description METHOD OF PAYMENT SVS Federal Tax ID 22 2990719 Check Mastercard Visa American Express Make check payable to SVS and mail with this application to SVS PO Box 485 LaGrange IL 60525 0485 If paying by credit card please include your credit card information on a separate sheet and fax with this application to 312 541 0573 Questions Please contact Dan Corcoran SVS Exhibit Hall Manager at 312 541 0567 or Dan CorcExpo com VASCULAR EXHIBITOR MEDIA POLICIES Press Kits and Media Materials Exhibitors may make press kits and other materials available to media at their booth There is no central location to display these materials Photography and Videography Policy For exhibitors wanting to take photos or video at their booth you must get prior approval from Keri Kramer director of marketing and membership Exhibitors are restricted to taking images and video within their own booths On Site Press Conferences Exhibitors are welcome to attend any on site press conference organized by the Society for Vascular Surgery Anyone attending an on site press conference must be registered as an attendee of the meeting and wearing an ap
150. ilable at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE WATER AND DRAIN SERVICES SERVICE DESCRIPTION TOTAL DUE Individual Connection 299 00 374 00 7 t Additional Connection 175 00 219 00 Drain Individual Connection 299 00 374 00 Up to 52 line Additional Connection 160 00 200 00 0 100 Gallons 150 00 187 50 Fill amp Drain Each additional 500 gallons 104 00 130 00 SINK RENTALS SERVICE DESCRIPTION DISCOUNT RATE STANDARD RATE TOTAL DUE Cold Water Includes sink one water and one drain Sink Rental connection 600 00 750 00 Small Hot amp Includes sink hot water heater 6 gallon Cold Water cap dedicated power 2 water and one 800 00 1 000 00 Sink Rental drain connection COMPRESSED AIR AND GASES SERVICE DESCRIPTION TOTAL DUE Air Individual Connection Approx 110 PSI Additional Connection 20 Ib Cylinder Dry 50 Ib Cylinder Dry 20 Ib Cylinder Liquid 50 Ib Cylinder Liquid Nitrogen 300 ft Tank Dry oues To pay with a MasterCard Visa or American Express you may order onl
151. ility limitations of the MCCA and any show management regulations equipment signs products etc must be designed to suspend safely Care must be taken to use only rated rigging hardware when designing constructing or purchasing such items Any equipment signs products etc deemed to be unsafe for overhead suspension by MCCA JCALPRO will be substituted or denied The use of any type of tape adhesive for attaching signs banners or decorations to building walls or decorative surfaces 1s not permitted assembly of equipment signs products necessary prior to hanging etc will be the responsibility of the Exhibitor Failure by Exhibitor to submit accurate diagrams prior to load in will delay set up and could incur additional cost Frequently Asked Questions Rigging How do I know if I qualify for the Basic Rigging Package Rate Find out the dimensions and weight of your sign If your sign weighs less than 150 pounds and 15 less than 20 in length or diameter and does not require electrical rigging truss or motors you will qualify for the Basic Rigging Package If your sign is motorized or needs electrical rigging for example a rotating sign or a sign with lights you qualify for the Electrical Rigging Package Can I order lighting to be suspended from the ceiling If you would like to order lights to brighten up your booth or illuminate specific objects you will need to get a quote from JCALPRO In most c
152. ine at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Exhibitor Order Form Security Services C CA Massachusetts Convention Center Authority conr Effective July 1 2012 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE To qualify for discount rate request and payment must be received 21 days prior to show event opening ORDERS NEED TO BE PLACED 21 DAYS IN ADVANCE OF THE SHOW EVENT OPENING IN ORDER TO GUARANTEE YOUR REQUESTED COVERAGE ANY ORDERS RECEIVED AFTER THE 21 DAY CUT OFF ARE SUBJECT TO APPROVAL AND ARE NOT GUARANTEED _ wee j ee 9 L a wee we Eo opo som _ 1 1 1 ew we L1 1
153. inter This valuable option allows you to print via your survey questions with your faxed order and we will program your Bluetooth from a hand held device Option for Mobile Elite survey to print on the paper lead form after a badge is scanned Option for Desktop amp Mobile Elite myLeads Follow Up Services Included FREE with all CompuLEAD rentals CompuSystems offers premier post show follow up services for exhibitors and attendees After the show both exhibitors and attendees will receive a personal myLeads email inviting them to view their contacts and take advantage of a powerful suite of post show follow up services Exhibitors can The Builder Show 2014 e Easily keep track of the attendees who stopped by their booth Ree Hardware This service provides seversi reports which allow you 10 effectivoly organize the sales leads you have captured Simoly follow the steps below e View and print their leads tOGOUT e Send broadcast emails to their list of leads S The Builder Show 2014 Print mailing labels from their list of leads Ree Hardware mE Create reports based on the following criteria m gt Lead Ranking gt Leads Profile gt Leads by Hour HE gt Leads by Geographical Distribution Attendees can e View and download company information for exhibitors they visited It s never been easier to follow up e Send follow up
154. ion area exhibit hall and near the stages themselves And finally some time slots may be included depending on the topic on resident passports which list required activities residents must complete to validate their scholarships PARTICIPATION All exhibiting companies are welcome to take part in Vascular Live by submitting the application to participate included in this brochure Applications are due Monday April 14 2014 The cost to participate is 2 500 00 per 30 minute presentation SVS will do its best to accommodate all requests Questions Please contact Dan Corcoran 312 541 0567 312 541 0573 DanGCorcExpo com 4 a e 4 2 v3 Fe EE y 4 A n 4 y 4 DA A Am gt h s P 4 AS p 4 VASCULAR VASCULAR LIVE APPLICATION ANNUAL MEETING BOSTON Application deadline Monday April 14 2014 Applications may be returned via fax to 312 541 0573 or via email to Dan CorcExpo com Company Contact Title Address City State Zip Country Phone Fax Email Desired day s of participation Thursday June 5 Friday June 6 Saturday June 7 12 00 p m 12 30 p m 19 30 a m 10 00 a m 19 30 a m 10 00 a m 12 30 p m 1 00 p m 12 00 p m 12 30 p m 12 00 p m 12 30 p m LJ 3 30 p m 4 00 p m 12 30 p m 1 00 p m 12 30 p m 1 00 p m 3 00 p m 3 30 p m Please note Time slot ass
155. ision 30 45 00 Tx Total Installation DISMANTLE LABOR Freeman Supervised Labor Please complete the reverse side of this form Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor The charge for this service is 30 of the total dismantle labor bill with a minimum of 45 00 Emergency contact Phone Number C Exhibitor Supervised Labor Supervisor must check in at Service Desk to pick up labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost GEN CN QN __ _ Freeman Supervision 30 45 00 Total Dismantle Page 1 of 2 FREEMAN installation amp dismantle OF SHOW Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH CONTACT NAME FREEMAN SUPERVISED LABOR IN ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN I amp D AND YOU WILL BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING amp SET UP INFORMATION Freight will be shipped to Warehouse Show Site Date Shipped Setup Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Freeman Color Size Electrical Placement Drawing Attached Drawing
156. istribution The Preview issue of Vascular Connections will be mailed as polybagged ride along with Vascular Specialist the official newspaper of the Society for Vascular Surgery The Preview print edition will be mailed approximately four weeks prior to the meeting In addition a digital Preview edition will be e mailed to nearly 5 000 vascular medicine specialists Three issues of Vascular Connections will be distributed at the 2014 Vascular Annual Meeting The first on site issue will be included in the attendees registration bags Copies will also be available in strategically placed bins throughout the conference center Expected registration of approximately 4 000 attendees Editorial Highlights of the 2014 Vascular Annual Meeting Editorial Staff Editor Mark Lesney Contract and Copy Regulations All contracts and contents of advertisements are subject to FMC SVS approval FMC SVS reserves the right to reject or cancel any advertisement insertion order space reservation or position commitments b FMC reserves the right to put the word Advertisement on advertising which in the opinion of FMC SVS resembles editorial material Package A Print amp Digital Preview Issue Black and white Rates King Page 3 4 Page Island A size 1 2 Page 1 4 Page Color in addition to black and white rates Standard Three Four Color Matched Product Showcase 1 8 Page 1 16 Page Cover Tip Supplied 6 200 5 800
157. ite Price is per person per hour Start time guaranteed only at start of working day One hour minimum per person labor thereafter is charged in half 1 2 hour increments Labor must be canceled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per worker e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared Please include setup plan photo special instructions amp inbound shipping information with this order Union Holidays New Years Day Martin Luther King Day President s Day Good Friday Patriot s Day Memorial Day Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day INSTALLATION LABOR Freeman Supervised Labor Please complete the reverse side of this form Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is 30 of the total installation labor bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labor Supervisor must check in at Service Desk to pick up labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost Xo Ee _ __ _ Freeman Superv
158. ite is not returned a 250 replacement fee will be charged If the power cord for the Wireless Printer or Mobile Elite is not returned a 100 replacement fee will be charged If the unit or accessories are subsequently returned to CompuSystems the fees may be reduced by CompuSystems You not CompuSystems or Show Management are responsible for the proper use and safekeeping ofthe equipment L FAD ma Vascular Annual Meeting wy June 5 7 2014 Lead Retrieval Order Form M ovi Hynes Convention Center Boston MA ORDER ONLINE www compusystems com order EARLY BIRD DEADLINE 04 07 14 ADVANCE DEADLINE 04 22 14 complete packages Select a package for everything you need to capture qualify and follow up with your leads EARLY BIRD ADVANCE STANDARD TOTAL CompuLEAD Mobile Qualifier Elite 131 Includes electronic leads custom qualifiers instant online lead access QWERTY keyboard for note taking and lead editing wireless printer and delivery setup and in booth training 665 745 850 S CompuLEAD Mobile Qualifier 113 Includes electronic leads custom qualifiers and delivery setup and in booth training 5545 615 700 S v CompuLEAD Desktop Qualifier 101 Includes electronic leads custom qualifiers and delivery setup and in booth training 510 575 660 S e EARLY BIRD ADVANCE STANDARD QTY TOTAL Com pu LEAD Smart App 173A Smartphone not included Data
159. jectto prices and conditions on appropriate order forms Our services can NOT be resold or bundled as a package without prior written approval from the General Manager Discounts may apply to some services by meetingthe advance payment deadlines and conditions notes on the forms For rates and additional information exhibitors should contact our Exhibitor Services Department at 617 954 2230 or visit our secure online ordering web site at www massconvention com ATM s Guests will find an on the lower level inside the Boylston Street entrance and inside the Prudential Center entrance Audio Visual Services The Hynes offers in house A V services ona preferred basis witha preferred audio visual provider to help provide comprehensive event support and services All types of audio and visual display devices screens and computer interfaces are available along with skilled operators The preferred audio visual provider is the exclusive provider for the use of the in house sound systems All other A V Companies must bring in a stand alone speaker system Booth Packages Our services can NOT be resold or bundled as a package without prior written approval from your Event Services Manager Business Center The contracted in house vendor is the exclusive service provider of the Business Center From simple documents to complex projects and on going programs the Business Center will provide document management solutions to
160. l Service Contractor or o Hire a third party Installation amp Dismantle I amp D team to perform distribution work Terms amp Conditions Internet amp Technical The MCCA is the exclusive provider of internet services MCCA switch rentals must be returned to the MCCA Exhibitor Service Desk at the close of the show Failure to return MCCA switches will result in a replacement fee All services listed include labor to install and remove said service Services do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional internet labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o TechRep Monday Friday 8am 4pm except holidays 100 00 o other times including holidays 150 00 o Network Engineer Monday Friday 8am 4pm except holidays 130 00 o Network Engineer other times including holidays 195 00 The MCCA will provide an Ethernet connection to a shared data network attachment for the use of Exhibitor s directors officers employees and guests during the official dates of specified show Exhibitor will be responsible for providing all hardware software and other equipment and facilities needed to connect to the Ethernet and to use network attachment The network attachment
161. lidate their buying power to top convention cities we are pleased that WJ 1s on our side And we encourage you to use these services No Contracts e Group blocks do not require a contract and you will not be held responsible for any potential attrition damages In exchange SVS asks that you carefully prepare your room block request according to your most recent history Great Booking Terms e SVS has reduced its deposit policy from two nights room and tax to just one e This one night s room and tax will be charged upon reservation for individual reservations and when rooming list is due for group blocks Priority Points and More IF you reserve through official housing e SVS will award three priority points to every exhibiting company booking their hotel accommodations through the SVS Housing Bureau Final points will be awarded after the meeting when final pick up reports are compiled e Best rate guarantee Each official hotel has contractually guarantees us the lowest rates over the Vascular Annual Meeting e Actual hotel confirmation number Though you will receive a Wyndham Jade housing acknowledgement upon booking Wyndham Jade will forward the actual hotel confirmation number after May 20 2014 SVS Exhibitor Dedicated Housing Phone Numbers Online Reservation Link e Toll Free 866 546 4299 US e 972 349 5403 International e Reservations may also be made online Groups or Individuals e Exhibitors requiring 10 or m
162. lighting solutions for Exhibitors with more complex or unique requirements This option is best suited for Exhibitors with larger signs multiple signs and or overhead lighting needs Custom Rigging and Lighting Solutions still require flexibility in load in and load out time If you require a specific load in or load out day and or time hourly rates may apply see Terms and Conditions Rigging below Custom Rigging amp Lighting solutions may only be ordered with a pre arranged quote Please contact JCALPRO at 1 617 954 2345 to initiate this process Quotes will be issued in an easy to order format and will typically include a base Rigging Package for labor charges and some combination of the following items as necessary Page 15 Exhibitor Ordering Guide Custom Rigging Solutions Discount Standard Truss A truss is an aluminum structure used to create a lower ceiling to hang lighting or other suspended items It is available in 5 8 or 10 sections which can be attached to create desired lengths or height Truss 5 Section Silver 127X127 25 00 30 00 Truss 8 Section Silver 12 12 BOX cccccssssssssssssssssssssssscscccsscscsccs 40 00 48 00 Truss 10 Section Silver 12 x12 BOX ccccccssccccccccccccccccccccccccccees 50 00 60 00 Truss 5 Section Black 12 x12 35 00 42 00 Truss
163. lready paid for space for this specific event 2 SPACE RENTAL AND ASSIGNMENT OF LOCATION Whenever possible space assignments will be made by Show Management in keeping with the preferences as to location requested by the exhibitor SHOW MANAGEMENT HOWEVER RESERVES THE RIGHT TO MAKE THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST INTERESTS OF THE EXPOSITION 3 USE OF SPACE SUBLETTING OF SPACE No exhibitor shall assign sublet or share the space allotted with another business or company unless approval has been obtained in writing from Show Management Exhibitors are not permitted to feature names or advertisements of non exhibiting manufacturers distributors or agents in the exhibitors display parent or subsidiary companies excepted Exhibitors must show only goods manufactured or dealt by them in the regular course of business Should an article of non exhibiting company be required for operation or demonstration in an exhibitor s display identification of such article shall be limited to the usual and regular nameplate imprint or trademark under which same is sold in the general course of business No company or organization not assigned exhibit space will be permitted to solicit business within the Exhibit Areas 4 OPERATION OF DISPLAYS Show Management reserves the right to restrict the operation of or evict completely any exhibit which in its sole opinion detracts from the general character of the exposition as a whole
164. ly be served by a licensed Levy Restaurants bartender Food items are limited to bite size not to exceed 2 oz portions or a 2 oz prepackaged samples d Allfood beverage items brought in are required by the Boston Health Department to have a temporary Health Permit This includes prepackaged food samples samples not intended for consumption on the show floor and bottled water B 3 Vendors are responsible for all booth rental fees electrical plumbing drayage and all other Levy Restaurants and or HYNES services IF YOU DO NOT MEET THE CONDITIONS LISTED ABOVE THE FOLLOWING POLICIES APPLY TAKE AWAY ITEMS AND BUY OUT FEES Any Food and Beverage brought on premises without the Written Authorization from Levy Restaurants the HYNES and NAME Show Management is strictly prohibited 1 Take away items will be assessed and approved on a case by case basis by Levy Restaurants Take away items items that are distributed to attendees but are not intended for immediate consumption at the time of receipt Requests for take away items must be submitted no later than DATE 2 Requests for all Food or Beverage Products brought on the premises for consumption at hosted banquet booth events or that do not fall within the Sampling parameters listed above may incur a Buy out Fee by Levy Restaurants An appropriate buy out fee will be determined by Levy Restaurants on a case by case basis however the buy out fee will be based on a percentage of
165. me 269 55 296 50 377 35 g 810834 Zoey BalSIDUL rotta pit Ferret 348 65 383 50 488 10 E Occasional End amp Cocktail Tables VUL 286 85 315 55 401 60 82014 Silverado Table Tempered Glass Painted Steel 305 75 336 35 428 05 82025 Geo End Table Glass Black Steel 259 25 285 20 362 95 82035 Geo End Table Glass Chrome 259 25 285 20 362 95 82024 Geo Table Glass Black 286 85 315 55 401 60 82034 Geo Table Glass Chrome 286 85 315 55 401 60 365 00 464 50 82022 Inspiration Table Tempered Glass Painted Steel 350 75 385 85 491 05 01 14 301241 5243 Page 2 of 3 before MAY 13 2014 or SHow Vascular Annual Meeting 2014 June 5 7 2014 BOOTH COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts Qty Part fast easy ordering www freemanco com store Description Online Price PHONE Discount Price TABLES LIGHTING amp MORE BOOTH SIZE Standard Price Occasional End amp Cocktail Tables 82054 82055 82052 82053 82056 82057 Conference Tables 82060 82033 82041 82051 82058 82059 82067 82068 82063 82066 Product Display 850604 850605 85078 Refrigerator 8503001 Lighting 850707 850708 Sydney End Table
166. meet your needs The Business Center document solutions capabilities include copying and digital printing document production supplies computer services electronic file submission signage custom printing services document distribution notary public services pack and ship options including express and ground service fax service with delivery on incoming messages and desktop word processing Satellite Services Two downlink dishes are located on the roof of the Hynes Signals may be distributed to any location in the building Both C and Ku bands are available Transportation Public Transportation Public transportation in the Boston area is provided by the Massachusetts Bay Transportation Authority or The number of excellent public transportation options are available for service to and from the Hynes Additional information about public transportation in Boston can be found on the MBTA s website http www mbta com Taxi Services There is a taxi stand located outside the Boylston Street entrance This stand is operational 24 hours a day 7 days a week Parking Options There are several local parking garages lots in the vicinity of the Hynes The facility does not have on site parking available For additional information please see Section G of this guide HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS LEVY RESTAURANTS 5 AUTHORIZATION REQUEST Sample Food and or
167. mployees contractors patrons guests licensees or invitees of any law ordinance or governmental order of any kind or when any such injury or damage may in any other way arise from or out of the occupancy or use by Exhibitor its agents servants employees contractors patrons guests licensees or invitees of the Premises leased hereunder Such indemnification of Show Management by Exhibitor shall be effective unless such damage or injury may result from the sole negligence gross negligence or willful misconduct of Show Management Exhibitor covenants and agrees that in case Show Management shall be made a party to any litigation commenced by or against Exhibitor or relating to this lease or the Premises leased hereunder then Exhibitor shall and will pay all costs and expenses including reasonable attorney s fees and court costs incurred by or imposed upon Show Management by virtue of any such litigation Property Damage Neither Show Management nor Exhibitor shall be responsible for any loss of or damage to property of the other party hereto including but not limited to loss or damage occasioned by theft fire smoke acts of God public enemy riot civil commotion or other insurable casualty and Show Management and Exhibitor expressly waive any claim for liability against the other party hereto with respect to any such loss or damage Accordingly it shall be the responsibility of Show Management and Exhibitor respectively to secure its own
168. n Center Phone 617 954 2379 Fax 617 954 2281 Email cfullerton levyrestaurants com THE UNEXPECTED AWAITS 2014 Vascular Annual Meeting EINZIG June 5 7 2014 Hynes Convention Center Boston MA Oscar Einzige Photography and Video Service Exhibit Photography Exhibit Video amp Event Photography Video Production Order Form Video Production FAQ Page Page 2 Page 3 Page 4 Page 5 5 2014 Vascular Annual Meeting oscar June 5 7 2014 Hynes Convention Center Boston MA Exhibit Photography amp Video Includes color corrected high resolution images with unlimited usage rights shipped via ground service within 7 business days from the end of the show unless otherwise stated below E Delivery of images and video reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show For expedited delivery on any services please contact us 8x10 Print per view 140 00 Digital Image on CD per view 175 00 Digital Image E Delivery per view 190 00 8x10 Print amp Image on CD per view 200 00 8x10 Print Image on CD amp E Delivery per view 225 00 Dynamic Exhibit Photography Ideal for Exhibit Builders and Product shots Complete Studio Look with Post Production per view 475 00 Imaging technicians will remove background distracting objects or wall graphics in addition to color correction Both the original view and enhanced view will
169. n display up to 6 flavors Price per day includes up to 500 servings 5 oz cups two trained staff to serve Gelato display cabinet all equipment consumables stock and electrical supply iPad menu is also provided for the bar Additional orders may be added on show day with a minimum order of 100 servings at 5 00 each POWERREQUIREMENTS Gelato cabinet 3 kW single phase 15 Amp at 110 volts A 24 hours power supply is required for the Gelato cabinet MARKEY LTD SMOOTHIE BAR 400 00 PER DAY Two trained baristas will cut shake stir and blend an exciting menu Fresh fruit and natural fruit puree ingredients will be combined to create colorful and exceptional flavors FLAVORS e Fantastic 5 Blueberry Blackberry Strawberry and Raspberry with Cranberry Juice Tropic Passion Mango Passion Fruit and Watermelon with Orange Juice amp Coconut Water e Zinger Strawberry Banana Lime Juice and Mint with Apple Juice Pinkie Deluxe Strawberry amp Morello Cherry with Low Fat Natural Yogurt Price per day includes up to 500 servings 8 oz cups two trained staff to serve counter all equipment consumables stock and electrical supply iPad menu is also provided for the bar Additional orders may be placed on show day with a minimum order of 100 servings at 5 00 each POVWERREGUIREMENTS e Blenders 4 x 13 Amp at 110 volts e Refrigerator 10 Amp at 115 volts MARKEY LTD FROZEN YOGURT 5 400 00 PER DAY OR SOFT SERVE ICE CREAM BA
170. nd pictures of the sign only are not as helpful as current diagrams of the entire booth space with the placement height and weight of the sign s or hanging item s Page 19 Exhibitor Ordering Guide Plumbing Services The MCCA offers a variety of plumbing services through our experienced in house team of plumbers Water and Drain Services Discount Standard Water Individual Connection eee eee eere eee eee ee esee e eene 299 00 374 00 Water service 1s available at approximately 75 PSI with up to 4 supply line Water flows at five gallons per minute Additional Water Connections eee e eere ee eee ee eene eene etta estne e tnae 175 00 219 00 Exhibitors requiring more than an individual water connection should order each additional connection as needed Drain Individual Connection eee eese eere eee eee eee netta ee tneetnae 299 00 374 00 The MCCA can provide waste drain connections up to 34 line size Additional Drain Connections eee eee ee eee eee eere e eene etta ee 160 00 200 00 Exhibitors requiring more than an individual drain connection should order each additional connection as needed Fill and Drain 0 100 Gallons eere eee eere eere eene enun 150 00 187 50 Exhibitors that need
171. ne Primavera e Grilled Asparagus Garlic Bread Tiramisu amp Cannolis INCENTIVE RICE sO OOrP ERI eR SON STANDARD RICE CSS 00 ET ESOIN TASTES OF NEW ENGLAND New England Clam Chowder e Field Greens Salad with Balsamic and Ranch Dressings Garlic Poached Fingerling Potato Salad Braised Short Ribs cranberry reduction amp Parmesan polenta Four Cheese Macaroni amp Cheese e Honey Glazed Carrots Assorted Whoopie Pies z HS ET esL eo RERSON of STANDARD PRICES 565 CU VP En Eel E Ies ON FARM STAND SANDWICH amp SALAD TABLE Harvest Grain Salad Classic Caesar Salad Romaine hearts traditional dressing garlic croutons and shaved Parmesan cheese Italian Bulkie shaved Genoa salami cured ham roast beef marinated peppers wilted spinach and Provolone with herb aioli e Tuscan Chicken grilled herb marinated chicken oven dried tomato balsamic onions and Provolone on rosemary focaccia e Vegetable Salad Sandwich pesto aioli and baby spinach on a croissant Kettle Style Potato Chips amp BBQ Chips e Assorted Dessert Bars STANDARD PRICE 5L 0G PERSIPERSCON Prices are exclusive of a 1596 gratuity 596 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges includi
172. nection requirements well in advance of exhibitor move in Terms amp Conditions Plumbing The MCCA is the exclusive provider of all plumbing services All plumbing equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA Personnel Exhibitors are not permitted to fill or drain their own equipment use individual air compressors or bring their own compressed gases from an outside vendor services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional plumbing labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o other times including holidays 105 00 Page 21 Exhibitor Ordering Guide Frequently Asked Questions Plumbing Do all water connections need a drain While most water connections do require a drain service there are some cases where the drain is unnecessary When the water provided is being consumed or evaporated a drain 1s not needed For example exhibitors using water service for a coffee machine do not need to order a drain because the water is being consumed Will you provide the fittings and hoses for my wate
173. nel of the company provided the vehicle is co owned or rental vehicles must be less than 24 feet in length e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat trucks are permitted as well Atnotimecan vendors A V furniture design firm etc unload their items An approved General Service Contractor GSC or the exclusive rigging service provider ERSP must be hired by the Licenseeto unload re load and push in all vendors Move In Procedures ALL Exhibitor Move in is restricted to the Hynes loading areas No exhibitor will be allowed access with his or her move in materials via any other entrance to the facility Please note the hand carry rule within the Exhibitor Participation Rules General Conditions Section of the Guide Non Credentialed Exhibitor Staff Exhibitor staff arriving at the facility must identify themselves with a photo ID preferably a valid state issued motor vehicle operator s license by the Loading Dock Officer Once positively identified the exhibitor will be referred to the Licensee in order to register and receive event credentials HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS Parking on Loading Dock Limited to 20 Minutes Exhibitor staff members parking on the loading dock and displayingtheir Hard Card in the dashboard of the motor vehiclefor the purposes of unloading cargo have a limitof 3o minutesin orderto
174. ng go to www myfreemanonline com RIGGING EQUIPMENT AND LABOR Straight Time 8 00 A M to 4 30 P M Monday through Friday Overtime 4 30 P M to 8 00 A M Monday through Friday All Day Saturday Double Time All Day Sunday and Holidays Show Site price will apply to all labor orders place at show site Start time guaranteed only at start of work day One hour minimum Supervisor must check in at Service Desk to pick up forklift labor and scissor lift When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth e Rigging is used for forklift use within your booth space Union Holidays New Years Day Martin Luther King Day President s Day Good Friday Patriot s Day Memorial Day Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Part Description Advance Show Site Price Price FORKLIFT LABOR up to 5 000 Ibs 304050 Forklift amp operator 372 30 484 00 304051 Farkit e operator m 519 75 675 70 304052 Forklift amp operator D T he deli 609 35 792 15 FORKLIFT LABOR 4 STAGE up to 5 000 Ibs 304040 4 Stage Forklift amp operator 529 10 687 85 304041 4 Stage Forklift amp operator 676 60 879 60 304042 4 Stage Forklift amp operator
175. ng instructions This information can also be provided ahead of time 1f requested through MCCA Exhibitor Services How can I place international calls on my phone line If you wish to place international calls on your phone line please contact MCCA Exhibitor Services prior to move in to submit this request Otherwise all phones will be limited to local and US numbers Page 9 Exhibitor Ordering Guide Internet amp Technical Services The MCCA offers a wide variety of Internet and technical services through our experienced in house team of technicians Wired Internet Connections Exhibitors who order wired internet drops are provided with one internet connection and assistance as needed from our Internet Help Desk staff MCCA Internet services include one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own switch or hub device and cables or they may rent a switch from the Automatic Configuration Discount Standard Automatically configured lines are designed to plug amp play 200 Kbs Shared Service ssssscscccssscsccccesssssssecsenssssnsdecsssncascccensssnssectossssestecssss 815 00 1 019 00 This is a shared service with two 2 private IP addresses Other exhibitors who have ordered the 200 Kbs will share the same network We recommend this service for a casual user looking to showcase a simple product we
176. ng the administrative fee represent tips gratuities or service charges for any employees THE UNEXPECTED AWAITS ESOS ING HES A great option for the grab and go lunch BOX LUNCH Smoked Turkey on Wheat Bread bacon tomato lettuce and herb aioli Roast Sirloin of Beef on Focaccia tomatoes sweet onion jam and Boursin cheese e Grilled Chicken on Focaccia spinach herb aioli and Provolone cheese Ham and Swiss on Pretzel Bread e ZLT Flatbread Sandwich grilled zucchini tomatoes jalapeno Jack cheese and sun dried tomato pesto Italian Chopped Salad grilled chicken crispy bacon romaine radicchio tomato red onion ditalini and crumbled blue cheese with honey Dijon vinaigrette PIT Whole Fresh Fruit e Bag of Cape Cod Chips Dancing Deer Cookie BISTRO BOXES e Artisan cheese gourmet crackers and seasonal fruit with honey and vanilla yogurt dip Seasonal vegetable crudit s with roasted pepper hummus sea salted edamame and pita chips Dry aged salami prosciutto and coppa ham aged Provolone cherry peppers grilled focaccia and sun dried tomato oil Fresh Mozzarella and vine ripe tomato with balsamic roasted red bell pepper Kalamata olives pickled carrot onion and cauliflower served with basil pesto INCENTIVE PRICE 24 00 EACH 24 00 EACH 24 00 EACH 24 00 EACH 24 00 EACH 24 00 EACH INCENTIVE PRICE 18 00 EACH
177. not be supported by cables alone Motors are available in 4 ton 12 ton and 1 ton capacities cQ 6 00 7 00 cheeseboro 15 clamp used to attach two pieces of truss or pipe together A 12 00 14 00 A grapple 15 a connector that allows you to make a 90 degree connection between trusses Lighting Fixtures Discount Standard A variety of lighting options are available to brighten exhibit space While lights cannot be attached directly to our ceiling lighting can be suspended above exhibit space by utilizing truss and motors Page 16 Exhibitor Ordering Guide Source 4 Par 575 watt 750 watt 35 00 42 00 This fixture is best used to create a wash effect or cover a larger area with light It is available in 575 watt or 750 watt Lenses are available in Very Narrow VNSP Narrow NSP Medium MFL Wide WEL Source 4 Leko 575 750 45 00 54 00 This fixture is best used to create a spot light or to highlight specific spaces or objects It is available in 575 watt or 750 watt Lenses come in 19 26 36 50 degrees to achieve the desired illumination from the light Par 64 1000 eiat ao ve ea ve Peu Quee Pasa Nepos ever Esos ees 30 00 36 00 The Par 64 will deliver similar results as the S4 Par
178. nt 50 00 hr Time based upon photographic coverage booked above All digital images uploaded to your social media site of choice within 4 hours after the end of the assignment For upload of images to Social Media during an event or branding of images with logos or text please contact us for further information Description of Event Location Date Time One hour minimum booked in hourly increments Events taking place away from the main convention center are subject to a two hour consecutive minimum Travel time to and from event might result in additional fees Does not include Exhibit or Product Photography Subtotal 325 LaSalle Street Suite 425 Chicago IL 60654 P 312 922 0056 F 312 922 2866 www oscareinzig com 2 2014 Vascular Annual Meeting oscar June 5 7 2014 Hynes Convention Center Boston MA HD Video Production delivered video footage includes unlimited usage rights QTY All Inclusive Video Package 1 875 00 Up to 2 consecutive hours including setup and breakdown time of in booth HD shoot with 1 videographer and standard HD kit 1 edited and produced video up to 5 minutes long with rough cut and 1 edit Includes intro outro stock music and titling First draft delivered online within 15 days from the final day of the show Final video delivered online upon final approval B Roll 120 Scheduled Raw Footage Capture 1 400 00 Up to 2 consecutive hours including setup and break
179. ntal of one speaker phone Equipment must be returned at the close of the show Line usage included Polycom Speaker Phone Service Analog eere ee eee ennee 371 00 464 00 Service includes one phone number and rental of one polycom speaker phone Equipment must be returned at the close of the show Line usage included Fax Machine Phone Service Analog 422 00 528 00 Service includes one phone line and rental of a plain paper fax machine equipped with copy capabilities Line usage included Additional Telephone Services amp Equipment Discount Standard Call Waiting per phone line eere ee eere ee eee en ee eet n ee terna aetas 50 00 62 50 Allows user to know when another call is coming in Voice Mail per phone line cerne eee eere eee eene eene eee enne eee enaue 50 00 62 50 Allows user to setup a custom greeting and receive messages from incoming callers ISDN BRE SOEVICO IE 300 00 375 00 ISDN lines support video and CODEC applications ISDN lines can be arranged by contacting Exhibitor Services two weeks prior to show Exhibitors can select one of two long distance carriers AT amp T or MCI Line usage will be billed per the selected carrier s rate after the close of the show Polycom Videoconference Rental w IP Connect Service
180. ny Name Booth C O Freeman 25 Doherty Ave Avon MA 02322 Freeman will accept crated boxed or skidded materials beginning Monday May 05 2014 at the above address Materials arriving after Tuesday May 27 2014 will be received at the warehouse with an additional after deadline charge PLEASE NOTE The warehouse will be closed on Monday May 26 2014 in observance of Memorial Day Shipments will not be accepted on this date Show site shipping address Vascular Annual Meeting 2014 Exhibiting Company Name Booth C O Freeman Hynes Convention Center 900 Boylston Street Cambria Street Entrance Boston MA 02115 Freeman will receive shipments at the exhibit facility beginning at 8 00 AM on Tuesday June 03 2014 Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor PLEASE NOTE All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors LABOR INFORMATION Union Labor may be required for your exhibit installation and dismantle Please carefully read the UNION RULES AND REGULATIONS to determine your needs Exhibitors supervising labor need to pick up and release their labor at the Service Desk Refer to the order form under Display Labor for Straight
181. odify an existing video that we have produced We provide email feedback and notifications Please make sure to whitelist support igot2know com email address to ensure our emails do not go to your spam folder 325 LaSalle Street Suite 425 Chicago IL 60654 P 312 922 0056 312 922 2866 www oscareinzig com 5 ANNUAL MEETING Hynes Convention Center Boston Audio Visual Rental Order Form VASCULAR June 5 7 2014 RILLAHAN M EVENT STAGING AND PRODUCTION M Order early and save orders received after May 21 will be subject to the ON SITE SHOW RATE Computer Equipment Video amp Computer Equipment ___ 22 LCD Monitor 6200 0 240 00 24 LCD Monitor 3000 36000 900 seo 2 Monitor 800 42 LCD 8000 96000 55 LCD Monitor 100000 51200 00 A Laptop 25000 30000 DesktopComputer Workstation 25000 X 30000 iPedWiFlony 3250 1500 MultimediaPCSpeakers 7500 9000 O DVD Player w Repeat 55 5100 00 512000 Plasma Wall Mounts amp Stands 72 Tall Plasma Floor Stand w shelf 150 00 180 00 Wall Mount included Additional A V We offer a large range of projection and sound systems to mee
182. of MCCA MCCA does not make any express of implied warranty of any kind specifically There is no express or implied warranty of merchantability or fitness for a particular purpose for the services to be provided The protocol used on the MCCA network call for end to end verification of the accuracy of any message and such verification is the sole responsibility of the purchasing company Similarly these protocols provide for end to end verification of the receipt of all the data that 15 transmitted MCCA will not be responsible for any loss of data from delays non deliveries incorrect deliveries service interruptions including those caused by the negligence errors or omissions of the MCCA or other losses or damages Use of information obtained via the services provided hereunder is at purchasing company s own risk Exhibitor is responsible for a the accuracy and or quality of the information obtained or data transmitted through the MCCA network and b assuring that each message purchasing company sends or receives has been received MCCA shall not be liable to Exhibitor for any damage arising from any event that is out of the control of the MCCA Neither shall the MCCA be liable to Exhibitor for indirect special incidental exemplary consequential or any other form of money damage including but not limited to lost profits or of the loss of data or information of any kind however caused and arising out of or in connection with the per
183. olidays Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of one hour is applicable to all labor requests Additional time on the same day is billed in 1 2 hour increments Continuations to another day are a minimum of 1 hour A one hour minimum charge will apply to pick up cords Charges for labor commence at time of dispatch to service the labor call A one hour minimum will apply if an exhibitor representative is not present at the time of call or reschedules the call unless 24 hour advance notice is received in writing Labor charges will include the time for laborers to gather the necessary tools and material for the job have their work checked by the client and return the tools and material to the supply area Every effort will be made to dispatch laborers as requested but start times cannot be guaranteed 8 00 am calls will be filled on a first come first served basis as orders are received Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman it officers directors employees and agents harmless from such power loss IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS EVEN
184. on Stations during the breakdown of your event The bins are marked with the IN PARTNERSHIP WITH FREEMAN Ne tShov CONVENTIONS C A R E logo Then simply leave your clean useable non perishable donations in the bin They can include office products building products medical supplies convention bags furniture clothing e non perishable food e toiletries We ll take over the rest arranging the assignment and transport of your donations We ll also track and report these donations to show management The program supports several local non profits directly benefiting some of the neediest residents in our community By working together the MCCA our partners and you can show Boston charities that responsible events care Bredoe RVICES P If you re interested donating or to learn more please visit the MCCA exhibitor services desk contact your exhibitor services representative exhibitorservices massconvention com or 617 954 2230 EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS a MASSACHUSETTS CONVENTION CENTER AUTHORITY RULES AND REGULATIONS EXHIBITOR PARTICIPATION Access Control and Credentialing Thefollowing information appliesto all exhibitors travelingto the Hynes unloading exhibitor related cargo and parking at the Hynes Exhibitors accessing the Hynes must be processed by the General Serv
185. onnel or designated service provider Connection services generally cover the installation of service to the booth area in the most convenient manner to the MCCA equipment must comply with state and local safety codes MCCA will refuse connection to any equipment that constitutes a safety hazard Unless otherwise directed MCCA personnel are authorized to cut floor coverings to permit installation of services Page 2 Exhibitor Ordering Guide Electrical Services The MCCA offers a variety of electrical services through our experienced in house team of electricians Standard Connections 120 volt power Discount Standard S00 VV IU OX MR RR 111 00 139 00 One 5 amp circuit and one receptacle or plug point 1000 W att BOX Ce A 146 00 183 00 One 10 amp circuit and two receptacles or plug points 2000 Vy att 182 00 227 00 One 20 amp circuit and a minimum of three receptacles or plug points LES ON 211 00 263 00 Two 20 amp circuits with a minimum of three receptacles or plug points Special Connections 208 volt amp 480 volt power Discount Standard Unless otherwise indicated in parentheses all special power connections will be hard wire connected To order Three Phase 100 Amp service and higher please contact MCCA Exhibitor Services for availability 208V Singl
186. opriate format For examples of the video products please visit http vimeo com channels 535755 Description of Video Location Date Telephone confirmation to be provided upon receipt of form Subtotal Page 3 325 LaSalle Street Suite 425 Chicago IL 60654 P 312 922 0056 312 922 2866 www oscareinzig com 3 2014 Vascular Annual Meeting oscar MB ac June 5 7 2014 Hynes Convention Center Boston MA Order Form Bill To Company Billing Address City State Zip Ordered B Subtotal Page 1 Phone Subtotal Page 2 Subtotal Page 3 Email Sales tax Products delivered in IL subject to 9 25 sales tax Name on Card gt Products delivered in Texas applicable sales tax apply Card Number Exp Shipping amp Handling 20 00 Via ground services Signature TOTAL Ship to Company Shipping Address City State Zip Ship to Attention Ship to Email Booth Name Onsite Instructions Booth On site Contact Cell Exhibit Photography Video Reel Instructions Monitors __ON_ OFF Lights __ON_ OFF With ___ Without People Staff Shot___ Must be prepaid with a Check Visa Mastercard or American Express Cancellations received less than one week prior to the first day of exhibitor move in will be billed at 50 Photography Orders ship within 7 business days after closing date of show unless otherwise stated Claims must be made in writing within 7 days of receipt of material
187. opy this form as necessary COMPANY BOOTH NUMBER KEY CONTACT ADDRESS CrTY STATE POSTAL CODE COUNTRY TELEPHONE EMAIL BOOTH PERSONNEL TITLE 1 2 3 4 5 TOTAL AMOUNT DUE FORM OF PAYMENT CHECK made payable to SVS CREDIT CARD AMERICAN EXPRESS VISA MASTERCARD CARD NUMBER EXP DATE CARDHOLDER S SIGNATURE PRINT NAME THIS CARD WILL ALSO BE BILLED FOR ANY BADGES OVER ALLOTMENT WE ARE A VASCULAR ROW PARTICIPANT AND WOULD PREFER OUR BADGES TO READ OVASCULAR ROW OEXHIBITOR NOTE CHARGE FOR ADDITIONAL BADGES DOES NOT APPLY TO VASCULAR ROW PARTICIPANTS RETURN FORM TO SVS Exhibitor Registration c o CompuSystems Inc PO Box 6271 Broadview IL 60155 Telephone 877 303 0717 Fax 708 344 4444 VASCULAR ANNUAL MEETING BOSTON EXHIBITOR HOTEL RESERVATION INFORMATION Housing Opens March 3 2014 SVS Official Housing Services Provider Wyndham Jade Convention Housing Housing Services among others provided by Wyndham Jade Dedicated SVS exhibitor phone lines and an easy to use website to book your rooms Create room blocks online allowing you to provide names and travel dates at a later time Suite Specialist Assists you to book suites according to your specific needs Rooming list uploads from Excel into the system Name changes Date changes Last minute room additions Challenge management Overall exceptional customer service With the ongoing need for associations to va
188. or example towers that are part of a peninsula exhibit will not exceed 16 0 4 88m in height and will not be placed within 10 lineal feet 3 05m of a neighbor ing exhibit unless they are confined to that area of the exhibitor s space which is at least 5 0 1 52m from the aisle line to avoid blocking the sightline from the aisle to the adjoining booth Structural Integrity Towers in excess of 12 0 3 66m must have drawings available for inspection by exposition management the installation and dismantling contractor the exhibitor and governmental authority during the time the tower is being erected exhibited and dismantled at the show site that include a signature or stamp of a review ing structural engineer indicating that the structure designed is properly engineered for its proposed use and a signature of an authorized official of the exhibit build ing company indicating that the structure is built in compliance with the details and specifications set forth on the drawings Intent Exhibitors adjoining exhibits with towers are entitled to the same reasonable safety precautions they would expect if they were adjacent to a standard booth Corcoran Expositions Inc A Tradeshow Marketing Group R C VA R A Exhibits Office 200 W Adams Street Suite 2600 Chicago Illinois 60606 Phone 312 541 0567 Fax 312 541 0573 e mail info corcexpo com ISLAND BOOTH Definition Exhibit with one or more display level
189. ore sleeping rooms may request a block of rooms online or by completing the Exhibitor Housing Block Form located on the housing site Group Rooming Lists are due April 4 2014 Rooming lists will include names and arrival departure on all rooms held in addition to a deposit of one night s room and tax for each housed guest Rooms that were held and do not receive name payment will be released at this time e The cutoff for individual reservations is May 7 2014 e Hotel confirmation numbers will be issued after May 20 2014 Official SVS Hotels Sheraton Boston Headquarters 269 single 289 double e Boston Marriott Copley Place 275 single double Westin Copley Place 289 single double All rates are quoted in USD and are subject to appropriate state local and occupancy tax currently at 14 45 Note Hotels will not accept direct reservations Reservations must be made through SVS Housing Bureau SVS is committed to making housing within the official block a win win process for all involved Please let us know if you have any suggestions or challenges you would like to share Click here to make your reservation SVS 2014 Annual Meeting VASCULAR June 5 7 Boston MA ANNUAL MEETING Exhibitor Group Housing Block Request Form BOSTOMN 10 or more rooms Company Booth Contact Name This person is the only representative from your company authorized to request rooms or make changes Address City Sta
190. ou afford not to take advantage of these valuable services myLeads our free premier post show follow up service valuable services today If you have any questions one of our Have a Great Show CompuSystems checklist Used TrafficMax to attract attendees to my booth 1 Ordered a CompuLEAD lead retrieval device to capture and qualify my sales leads onsite Used myLeads to promptly follow up with my sales leads ORDER ONLINE For assistance inside the U S For assistance outside the U S www compusystems com order call toll free 866 600 LEAD 5323 call 1 708 786 5565 gt CompuLEAD Products CompuSystems offers a suite of lead management products and services designed to help exhibitors quickly and easily capture and qualify leads on the show floor Our products read trade show attendee badges and instantly capture comprehensive sales leads Using lead retrieval enables
191. ow Management and facility against cost expense or liability which may be incident to arise out of or be caused by Exhibitor s failure to obtain requisite license 5 EXHIBITORS AUTHORIZED REPRESENTATIVE Each exhibitor must name one person to be his representative in connection with installation operation and removal of the company s exhibit Such representative shall be authorized to enter into such service contracts as may be necessary and for which the exhibitor shall be responsible The exhibitor shall assume responsibility for such representative being in attendance throughout all exposition periods and this representative shall be responsible for keeping the exhibit neat manned and orderly at all times For their own safety and protection individuals under twenty one 21 years of age will not be admitted to the exhibit halls at any time 6 INSTALLATION AND REMOVAL Show Management reserves the right to fix the time for the installation of a booth prior to the Show opening and for its removal after the conclusion of the Show Installation of all exhibits must be fully completed by the opening time of the exposition Any space not claimed and occupied three hours prior to opening may be resold or reassigned without refund No exhibitor will be allowed to dismantle or repack any part of his exhibit until after the closing of the Show Doing so will result in the loss of space selection priority points 7 ARRANGEMENT OF EXHIBITS Each exhibi
192. ow day as well as wastebasket emptying and booth sweep throughout show hours as needed Note The MCCA does not provide wastebaskets for exhibitors Shampou SOE V1 CC eva erii Ir 0 39 0 48 Shampoo service should be ordered for the night before first show day to ensure that carpet has adequate drying time Terms amp Conditions Cleaning The MCCA through its cleaning contractor American Building Maintenance is the exclusive provider of all cleaning services Frequently Asked Questions Cleaning Will my booth be automatically vacuumed or mopped prior to the first show day Exhibitor booths will not be vacuumed or mopped unless the service is ordered through the MCCA prior to the show opening Do I need to order both the Initial Vacuum and the Daily Vacuum if I want my booth to be vacuumed everyday including the first show day No it is only necessary to order one vacuuming mopping service Daily Vacuum Mop includes the initial first day service The Daily Porter Service also includes the initial first day service Shampoo service on the other hand may be ordered alone or partnered with any other cleaning service Page 6 Exhibitor Ordering Guide Why is the rate on your website different from the rate listed above The service rates are the same on both the form and the online order page they are just presented differently The form shows the daily unit p
193. plan or Wi Fi plan required One app required per phone Includes instant online lead access and custom qualifiers survey questions if you place your order online Scan the barcode on the attendee s badge or enter the number found on the badge to capture a lead App works with all iPhone and iPad devices with iOS 6 0 and above and Android with OS Froyo 2 2 and above Device must have a camera with an auto focus feature to scan the barcode Price is for one show only 460 490 520 3 Activation Codes Included Additional CompuLEAD Smart App Activation Code 1738 115 Select individual products and don t forget to order valuable enhancements located below See product description sheet for more information EE _ EARLY BIRD ADVANCE STANDARD QTY TOTAL CompuLEAD Mobile Elite 1764 440 480 530 _ Wireless Printer for Mobile Elite 7 Q 75 590 5110 s COMPULEAD Mobile 5 5390 430 480 CompuLEAD Desktop 014 103 350 390 440 Keyboard 03 Available for CompuLEAD Desktop yO 9 30 9 35 0940 eto Custom Qualifiers 05 18 180 Available for CompuLEAD Desktop CompuLEAD Mobile and CompuLEAD MobileElite 90 105 5125 5 Custom Survey 06 179 Available for CompuLEAD Desktop and CompuLEAD MobileElite 90 105 9125 mee Delivery Setup amp In Booth Training 08 Available for la carte products 595
194. ple analog handset must be returned to the MCCA Exhibitor Service Desk at the close of the show Failure to return MCCA phones will result in a replacement fee services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional telephone labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 80 00 o other times including holidays 120 00 Frequently Asked Questions Telephone How do I know if I need a single line or a multi line service Single line phones are just like most household phones They can be used for fax lines credit card machines standard telephones and even to dial up internet service although we do not recommend this method of internet connectivity I have a wired credit card machine Do I need to program anything specific for the machine to work on your single line service Yes Please preprogram your machine to dial 9 before your credit card company s number How do I receive my phone number dialing instructions and phone fax equipment Please visit the MCCA Exhibitor Services desk onsite to pick up your equipment At this time you will receive assigned phone numbers and diali
195. position All display fixtures over 4 0 1 22m in height and placed within 10 lineal feet 3 05 of a neighboring exhibit must be confined to that area of the booth that is at least 5 0 1 52m from the aisle line to avoid blocking the sightline from the aisle to the adjoining booth Peninsula booths are normally faced towards the cross aisle Any portion of the exhibit bordering another exhibitor s booth must have the back side of that portion finished and must not carry identification signs or other copy that would detract from the adjoining exhibit CAUTION Exhibitors installing a display with a ceiling or second level should check with the local fire department to insure that their display meets with the necessary fire safety precautions involv ing smoke alarms fire extinguishers sprinkler systems etc Structural Integrity All multi story exhibits and all exhibit fix tures and components exceeding 12 0 3 66m in height must have drawings available for inspection by exposition management the installation and disman tling contractor the exhibitor and govern mental authority during the time the exhibit is being erected exhibited and dis mantled at the show site that include a signature or stamp of a reviewing structur al engineer indicating that the structure designed is properly engineered for its proposed use and a signature of an authorized official of the exhibit building company indicating th
196. posure to this very influential group of attendees SVS 1s once again offering exhibitors the opportunity to sponsor the Satellite Symposia Time slots are sold on a first come first served basis Please contact Debbie Wallentin at 847 680 4855 or DWallentin sbcglobal net for more information Vascular Live Interactive Theater Experience Vascular Live is a new interactive experience at the Vascular Annual Meeting that puts exhibitors face to face with vascular surgeons in the exhibit hall On the Vascular Live stage exhibitors will present new ideas showcase breakthrough technologies and discuss the latest trends in vascular surgery The presentations are scheduled during unopposed coffee and lunch breaks to maximize attendance Additionally the Vascular Live stages are located immediately adjacent to the coffee break and lunch stations in the exhibit hall with ample seating for attendees Reserve a time slot today TrafficMax Attendee List Rental Maximize traffic to your booth by taking advantage of TrafficMax trade show list rental and promotional services Services include targeted attendee list rental integrated broadcast email service and customized postcard service Please see the TrafficMax form in this manual for detailed pricing information Mobile Phone App SVS ConnectMe Mobile offers a unique opportunity to put your company s information right into the hands of buyers In 2013 the app was downloaded by more than 44 of the atten
197. propriate badge Exhibitors who wish to arrange a press conference at the meeting venue should make their request to the director of marketing and membership If approved the meeting director will assist in identifying an appropriate location for the exhibitor to use All arrangements and expenses for the press conference are the responsibility of the exhibitor Off Site Press Conferences Exhibitors are welcome to schedule their own press events outside the meeting venue As a courtesy SVS requests you notify the director of marketing and membership about your event Media List Upon request SVS will provide exhibitors with a list of media who are registered to attend the Vascular Annual Meeting For More Information Contact Keri Kramer Director of Marketing and Membership Phone 312 334 2316 Email kkramer vascularsociety org ee i VERG cts ai Ls mo 3 T P pn TIL JUI trit LT TITTEN Di n lt Advertising Opportunities 2014 FRONT SVS MEDICAL COMMUNICATIONS SOCIETY FOR VASCULAR SURGERY VASCULAR CONNECTIONS 2014 RATE CARD Issuance Published by Frontline Medical Communications FMC Frequency 4 issues 1 preview edition including a digital version and 3 on site editions Organization Affiliation Society for Vascular Surgery SVS D
198. provided by the MCCA may be used only by the Exhibitor s directors officers employees and guest agents or consultants The MCCA network will facilitate communications between the company s authorized users and entities reachable through the national internet The Exhibitor will promote efficient use of provided networks to minimize and avoid unnecessary network traffic and interference with the work of other users on interconnected networks Page 12 Exhibitor Ordering Guide Users of MCCA networks shall not disrupt any of the MCCA networks or any other associated networks MCCA networks shall not be used to transmit any communication where the meaning of the message or its transmission or distribution would violate any applicable law or regulation or would be highly offensive to the recipient of recipients thereof Mass distribution of any message including advertising may not be broadcast or otherwise sent on an intrusive basis to any user of the MCCA network or any directly or indirectly attached network When requested by a user of the networks product information and other commercial messages are permitted to be transmitted Discussion of a product s relative advantages and disadvantages by users of the product and vendors response to those who pose questions about their products may be made available over the MCCA networks Interpretation application and possible modification shall be within the sole discretion
199. r and drain connections To ensure that your booth s equipment runs properly we ask that you supply your own regulators filters and hoses When would I need to order a Fill and Drain Service Some of the most common reasons exhibitors order fill and drain are for items like fish tanks pools tubs for display or running water displays We use large hoses to fill vessels requiring water and then use existing drains in the floor to remove the water at the end of the show Exhibitors are not permitted to bring their own water or use MCCA sinks to fill their own equipment booth requires a sprinkler system What plumbing service should I order If your booth requires a sprinkler system you will need to order an individual water connection specifically for this purpose exhibitor kit says I need to order a hand washing unit because I am planning to prepare food in my booth Do you provide these units Levy Restaurants our exclusive in house catering company can provide a hand washing unit that includes a small hand washing sink paper towels soap and a discard bucket Please consult your exhibitor kit for Levy Restaurants information or contact them directly at BCEC 617 954 2382 or Hynes 617 954 2284 Do you allow Exhibitors to bring Helium balloons into your buildings No unfortunately we do not allow exhibitors to bring helium balloons into the buildings Page 22 Exhibitor Ordering Guide Security Services T
200. r orders and pay by check will find our Service Order Forms at Appendix A of this guide No telephone or facsimile orders will be accepted Exhibitors should be aware of the following when placing orders All payments must be in US currency The date payment is received determines the applicable rate see Pricing above Incomplete order or payment information will delay processing Booth number s must be identified on all order forms Payments Payment for services must be received in advance Service will be scheduled and delivered only after payment is received All outstanding charges must be paid before the close of the show Refunds Claims for refunds must be submitted by the exhibitor to MCCA Exhibitor Services prior to event close Credit will not be given for services installed and not used General Terms amp Conditions All booth number changes must be communicated by the exhibitor to MCCA Exhibitor Services prior to exhibitor move in Additional charges may result if services must be moved after initial set up equipment and material furnished by MCCA shall remain the property of the MCCA and shall be removed only by MCCA personnel Standard wall outlets and other permanent building outlets e g electrical telephone plumbing etc are not part of the booth space and may not be used by anyone other than MCCA personnel or designated service provider Service connections must be made by MCCA pers
201. r removed from the premises LINEN SERVICE amp D COR SPECIALTY EQUIPMENT Specialty equipment such as water coolers and espresso machines are available Please contact your Catering Sales Manager for options INCENTIVE PRICES Incentive prices are valid for all orders placed more than twenty one 21 days prior to the first day of the show SAMPLING Food and or beverage products may be sampled without waiver fee if the product being sampled is manufactured produced or distributed by the exhibiting company Sample sizes are as follows Alcohol Contact your Catering Sales Manager Food Not more than 2 ounces Non Alcoholic Beverage Not more than 4 ounces TABLES AND ELECTRICAL NEEDS Levy Restaurants Exhibitor Catering does not supply tables or electrical needs for your booth Please contact your service contractor CONTACT JOHN B HYNES VETERANS MEMORIAL CONVENTION CENTER 900 Boylston Street Boston MA 02199 617 954 2189 P mm MCCA MASSACHUSETTS CONVENTION CENTER AUTHORITY Levy Restaurants provides linen for most food and beverage events For additional d cor we are pleased to assist you with centerpieces or arrangements Additional fees will apply for any specialty items THE UNEXPECTED AWAITS CHRISTOPHER PULLING Executive Chef Christopher Pulling brings the taste of New England alive at the Boston Convention amp Exhibition Center Modern p
202. rd deposit required for all rentals If paying by check credit card will not be charged unless unit is PO Box 6271 damaged or not returned on time Broadview IL 60155 USA ja E EN kd Pd that have fully read understand and agree to abide by the Terms and Conditions FOR ASSISTANCE CALL PAYE INSIDE U S toll free 866 600 LEAD OUTSIDE U S 1 708 786 5565 Card Number Expiration Date Requires 110v AC Circuit Cardholder Name Cardholder Signature enhancements Don t forget these valuable add ons Custom Lead Qualifiers Qualify your prospects in ways that are Delivery in booth setup and training Have your units unique to your company This option works just like Standard Lead Qualifiers delivered direct to your booth A CompuSystems technician will also set the except you create and supply us with your own qualifiers You can create up machines up in your booth and train your staff how to use them to 99 custom qualifiers 21 characters long including spaces Simply provide your list of qualifiers when place your order Option for Desktop Keyboard This valuable option allows you to take electronic notes Mobile amp Mobile Elite using the CompuLEAD Desktop unit Say goodbye to handwriting your notes and hello to keying them in Option for Desktop Custom Survey Survey questions allow you to qualify your 7 prospects and customize your post show follow up effort Simply provide Wireless Pr
203. reparations update traditional recipes passed down from the region s earliest settlers Local seafood selections direct from the waterfront are complemented by hearty local favorites serving up a melting pot of Boston flavors on every plate A graduate of the prestigious Culinary Institute of America Christopher holds a degree in Hospitality and Culinary Arts earned the title of Certified Executive Chef and Certified Culinary Administrator through the American Culinary Federation and holds a Certificate of Achievement in Advanced Baking and Pastry through the French Culinary Institute in NYC Christopher began his career with Levy Restaurants in 1999 at the Gaylord Entertainment Center in Nashville In 2004 he joined Qwest Center Omaha as Executive Chef Christopher was selected to the opening team of the Molson Center in Montreal and Bank One Ballpark in Phoenix participated in the 2008 Olympic Swim Trial 2006 All Star Game and Super Bowl 2005 Breeders Cup 2004 NFL Playoffs and multiple Kentucky Derbies and has acted as a consultant for Manchester United and JFK Airport A veteran of the hospitality industry Christopher brings 12 years of hotel and resort experience to the Levy family table In his eight years with Hyatt Hotels and Resorts Christopher earned numerous management awards including Department of the Year Two years at Destination Hotels amp Resorts in Vail Colorado and an Area Chef position at Bristol Hotel
204. reshowFAQ For more information and helpful hints on postshow procedures and move out please go to www freemanco com postshowFAQ Call Freeman s Exhibitor Services department at 508 894 5100 with any questions or needs you may have FREEMAN general information DISCOUNT PRICE FREEMAN DEADLINE DATE 275 Bodwell Street MAY 13 2014 Avon MA 02322 Ph 508 894 5100 Fax 469 621 5608 INCLUDE THIS FORM FreemanBostonES freemanco com WITH YOUR ORDER or SHOW Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME ADDRESS BOOTH SIZE X CITY STATE ZIP CUSTOMER PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE 1 CHECK IF YOU ARE A NEW FREEMAN CUSTOMER Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Checks Bank Transfer to Bank of America N A Dallas TX must be in U S funds drawn on a U S or Canadian wire Transfer bank US FUNDS MUST BE PRE PRINTED on 026009593 ACCT 1252039192 Freeman Canadian checks International Wire Transfer icase reference 301241 on your Swift Code BOFAUS3N ACCT
205. rice for the service while the online page shows the total price for the duration of the show If I order cleaning service when can I expect my carpet to be cleaned If the show you are attending opens in the morning all of the cleaning usually occurs the night before the show opening If the show opens in the afternoon all of the cleaning usually occurs in the morning before show opening Our cleaning staff will not remove visqueen the plastic covering from your carpet exhibitors are responsible for removing their own visqueen Page 7 Exhibitor Ordering Guide Telephone Services The MCCA offers a variety of telephone services through our experienced in house team of telephone technicians Standard Telephone Services Discount Standard Single Line Service Analog eene eee e eee eene eee eee neos teet 287 00 358 00 Service includes one phone number and a complimentary simple handset Line usage included Mul Line Service Digital seek kd o sa risa ep eaae 417 00 521 00 Service includes one phone number with multiple line appearances and rental of one digital display phone Equipment must be returned at the close of the show Line usage included Speaker Phone Service Analog e eee e ee eee ee eee eee eee en eee eenae 320 00 400 00 Service includes one phone number and re
206. ring electricity chain motors must be installed by JCAL Pro Please see their order form under the MCCA Ordering Guideline Assembly Labor Per person Per hour 149 55 194 40 223 35 268 10 290 35 348 55 Advance Price Standard Price Rigging Labor Per person Per Hour 149 55 194 40 223 35 268 10 290 35 348 55 Advance Price Standard Price Estimated Total Cost Approx Hrs Total Hourly per Person Hours Rate DISMANTLE HANGING SIGN Description Date Start Time of Equip Person Approx Hrs Total Hourly Estimated per Person Hours Rate Total Cost show Freeman Structural Integrity form must accompany the Hanging Sign Order Form FREEMAN hanging sign labor M AN PLEASE INCLUDE THIS FORM oawe WITH YOUR HANGING SIGN 508 894 5100 Fax 469 621 5608 ORDER FORM FreemanBostonES freemanco com STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES the contracted exhibitor at the Vascular Annual Meeting 2014 June 5 7 2014 if applicable the display house or builder for the aforementioned exhibitor do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures We hereby release indemnify and forever hold harmless the ASSOC
207. rs facilities and equipment contained on the premises 4 Walls floors ceilings or other areas of the Center or its furnishings or fixtures are not to be painted or have permanent coverings applied Booth Set Up and Dismantle The unpacking assembling dismantling and packing of displays and equipment may be done by full time employees of an exhibiting company Exhibitors are allowed to set up and or dismantle their own booths provided that they use their own bona fide full time employees It is acceptable for exhibitors to safely use power tools to set up and or dismantle their own booths Cabling No cables telephone internet electrical audio video etc should be runin front of any doorways at any time If cables must cross a doorway cables must be flown cable trays are not an acceptable substitute Cooking Demonstrations Exhibitors may use butane for cooking purposes with prior approval of the MCCA Public Safety Department Quantity inside the Hynes is limited to tow 2 1 pound UL approved canisters per cooking device one canister in use and attached to the cooking device and one 1 spare canister Due to safety concerns exhibitors may only use butane canisters purchased directly through Levy Restaurants You are required to have 20 b ABC fire extinguisher for your display when using butane Double Decker Booths and or with a Roof All Double Decker exhibits are subject to applicable state and
208. rs are available Check color choice Midnight Blue Gray Pepper Latte Tuxedo You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line Now available in 28 oz and 40 oz weight Refer to our enclosed Carpet order form for color selections and pricing Our carpet padding consists of 95 10096 recycled urethane foam and is also 10096 recyclable according to the manufacturer s specifications 0 recyclable content r plastic floor coverin ntains u Each Rental Exhibit includes 2 Arm Lights per 10 unit Note Power and labor to hang the lights are included in our standard rental exhibit package price Power consumption not to exceed 500 Watts Additional power must be ordered separately HEADER IDENTIFICATION SIGN Indicate which color lettering you would like We have a wide variety of standard colors available Black Brown Burgundy PMS Color Teal IWhite Dark Green Font Type Unless font type is indicated Helvetica will be used Indicate exactly how you want your company name to appear ENHANCE YOUR EXHIBIT Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes amp Shelves Cabinets amp Counters Specialty Colored Metal Recy
209. s Oscar Einzig does not work on speculation 8 13 325 N LaSalle Street Suite 425 Chicago IL 60654 P 312 922 0056 F 312 922 2866 www oscareinzig com 4 2014 Vascular Annual Meeting oscar MB EINZIC June 5 7 2014 Hynes Convention Center Boston MA Video Production FAQ s Video Shoot Actual filming times may be shorter than the time the videographer is scheduled to be at your booth Scheduled shoot times include setup and breakdown of videographer equipment and may vary depending on the type of shoot and the equipment Setup and breakdown typically take 10 15 minutes each for a standard one camera shoot The amount of footage a videographer records depends on the amount of activity going on within the booth Standard HD Kit includes 1 wireless mic tripod and 1 light kit on camera or external videographer s choice The light kit is dependent on the shoot needs We will only supply an on camera light unless specifically requested otherwise Please contact us for additional or specific equipment needs Delivery of Raw Footage Raw footage is footage captured directly from the camera and is not typically used 15 In most cases the footage will need to be transferred into an editing program to even be viewable It is intended to be edited by a professional editor before a final usable version is produced Raw footage file formats will vary depending on camera equipment and editing equipment used We will charge 300 00 for
210. s amp Resorts round out his experience THE UNEXPECTED AWAITS MATTHEW ROACH Executive Chef Matthew Roach pairs fresh local ingredients with seasonal specialties from around the world to create elevated cuisine at the John B Hynes Veterans Memorial Convention Center New England heritage comes alive through traditional regional recipes prepared with a modern twist Classic Boston flavor in every bite Matthew joined the Levy family in 2002 accepting a position at Chicago s Lincoln Park Zoo After 3 years he was promoted to Stadium Club Chef at US Cellular Field home of the Chicago White Sox In 2006 Matthew traded in his jersey to take the field with the Pittsburgh Pirates as Executive Chef at PNC Park With an energetic personality and plenty of pride Matthew ensures a stellar experience for each and every guest A graduate of the Pennsylvania Institute of Culinary Arts Matthew exudes enthusiasm a strong work ethic and a great sense of pride to every aspect of the culinary operations Matthew ensures he is visible and accessible to all of the guests A master of his craft Matthew has participated in numerous Levy Restaurants spotlight events including the 2003 MLB All Star Game 2005 World Series and the Chicago Auto Show Gala mm MCCA M A MASSACHUSETTS CONVENTION CENTER 5 AUTHORITY EXPECT EXTRAORDINARY Take a seat at our family table where over 30 years of culinary and
211. s in four or more standard units with aisles on all four sides Booth Design Exhibit fixtures components and identifi cation signs will be permitted to a maxi mum height of 18 0 5 50m provided written approval is received from Show Management 60 days prior to the open ing of the Exposition Because an island booth is automatically separated by the width of an aisle from all neighboring exhibits full use of the floor plan is permitted CAUTION Exhibitors installing a display with a ceiling or second level should check with the local fire department to insure that their display meets with the necessary fire safety precautions involv ing smoke alarms fire extinguishers sprinkler systems etc Structural Integrity See Peninsula Booth guidelines Intent Exhibitors in the vicinity of island exhibits are entitled to the same reasonable safety precautions they would expect if they were adjacent to a standard booth pee 7 18 5 50m Ht Aisle 16 4 88m Max Ht Peninsula 1 PENINSULA BOOTH Definition Exhibit with one or more display levels in four or more standard units back to back with an aisle on three sides Booth Design Exhibit fixtures components and identifi cation signs will be permitted to a maxi mum height of 16 0 4 88m provided written approval is received from Show Management 60 days prior to the open ing of the Ex
212. side for this equipment and for utility service at rear of booth STANDARD BOOTH Definition One or more standard units in a straight line Booth Design Exhibit fixtures components and identifi cation signs will be permitted to a maxi mum height of 8 3 2 5m All display fixtures over 4 0 1 22m in height and placed within 10 lineal feet 3 05 of an adjoining exhibit must be confined to that area of the exhibitor s space which is at least 5 0 1 52m from the aisle line for those exhibits with 14 0 4 27m depth or more Meanwhile for those exhibits with 9 0 2 75m or less of depth they must confine their display fix tures over 4 0 in height to the back half of the booth Intent Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of exhibit Exhibitors with larger 30 lineal feet 9 14m or more should also be able to effectively use as much of the total floor space as possible as long as they do not interfere with the rights of others The limitation on display fixtures over 4 0 1 22m and within 10 lineal feet 3 05m of a neighboring exhibit is intended to accomplish both of these aims 8 3 2 5m Max Ht 4 1 22m Max Ht 5 1 52m Aisle Aisle Display fixtures over 4 1 22m must be confined to that area of the booth that is at least 5 1 52m from the aisle line PERIMETER WALL BOOTH Definition
213. signated piece unloading shipment integrity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation and shipments that require additional time equipment or labor to unload Federal Ex press UPS Airborne Express amp DHL are included in this category due to their delivery procedures UNCRATED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks STRAIGHT TIME 8 00 A M to 4 30 P M Monday through Friday OVERTIME 4 30 P M to 8 00 A M Monday through Friday all day Saturday Sunday and Holidays Note SOME INBOUND AND ALL OUTBOUND MATERIAL HANDLING SERVICES WILL HAVE OVERTIME CHARGES APPLIED Union Holidays New Years Day Martin Luther King Day President s Day Good Friday Patriot s Day Memorial Day Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Description Price Per 200 Ib CWT Minimum RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum Includes overtime outbound charges Crated or Skidded Shipment s 210 65 421 30 Special Handling Shipment 273 85 547 70 Show Site Shipment 200 Ib minimum Includes overtime outbound charges Crated or Skidded ShIDITIGEIL 202 90 405 80 Special Handling SNIPMEN E 263 80 527 60
214. slift Stoolw Arms 396 15 435 75 554 60 Pedestal Tables Chelsea Series Butcher Block Top N71047 Gray Gaslift Stool 348 85 383 75 488 40 N72063 Caf Table 30 W x 30 H 203 70 224 05 N71046 Gray Chair w Arms 348 85 383 75 488 40 N72064 Caf Table 36 W x 30 H 203 70 224 05 N71045 Gray Gaslift Chair 274 50 301 95 384 30 N720163 Bistro Table 30 W x 42 H 203 70 224 05 N71044 Executive Chair 369 55 406 50 517 35 N720164 Bistro Table 36 W x 42 H 203 70 224 05 OFFICE FURNITURE 6 _____ N71089 Black Diamond Side Chair 130 60 143 65 182 85 ____ N71090 Black Diamond Arm Chair 186 15 204 75 260 60 CHAIRS 3 N72093 Milano Table Blonde Top 519 75 571 75 727 65 N71088 Black Diamond Stool 22735 250 10 318 30 2092 Milano Top 519 75 571 75 727 65 C210108 Limerick Chair 103 55 113 90 144 95 N72094 Luna Table Black Top 634 85 698 35 888 80 by Herman Miller N720191 Hemingway Writing Table 464 30 510 75 650 00 N74061 Cherry Desk 5 486 05 534 65 680 45 er 4065 Cherry Bookcase 486 05 534 65 680 45 Black Gray N74064 Cherry Credenza 348 85 383 75 488 40 DEVE SEATING N74071 Oak Desk 5 486 05 534 65 680 45 N74075 Oak Bookcase 486 05 534 65
215. switches are known to provide better performance with a lower failure rate Exhibitors are welcome to provide their own hub or switch for all internet services What is bandwidth and how do I know how much I need Bandwidth 15 the size of the pipe that data can traverse The bigger the bandwidth the faster data can be transferred So the 500 Kbs has more bandwidth than a 300 Kbs To find out how much bandwidth you require please consult with a technical representative in your company or look for program specifications listed with any demonstrations or downloads you plan to run I need to access my company s network while I m exhibiting at your facility Which service will allow me to do this Exhibitors who need to connect remotely to their company s network using a VPN Virtual Private Network with authentication information like passwords certificates or tokens should choose a 300 Kbs service or higher While the 200 Kbs does allow exhibitors to use a VPN some VPN clients have experienced difficulty connecting because the 200Kbs service uses NAT Network Address Translation NAT is a process by which the MCCA can provide thousands of IP addresses to clients while only using a few real internet routable addresses What is a VLAN A VLAN Virtual Local Area Network allows a network of computers to behave as if they are connected to the same service even though they may actually be physically located in different areas around the
216. t 112 25 157 15 EN 202 60 283 65 1715802 Straight Shelf NENNEN 86 00 120 40 EE 139 85 195 80 1715803 Angled Shelf NEM 86 00 120 40 MED 139 85 195 80 QUICK TIPS If shipping literature or products material handling rates will apply Order in advance to save time money and ensure availability Orders received after the deadline date or without payment will be charged the Standard Price PURCHASE UNITS TOTAL COST RENTAL UNITS TOTAL COST Sub Total 6 25 Tax Total Cost FREEMAN totalflex DEADLINE DATE 13 2014 275 Bodwell Street Avon MA 02322 508 894 5100 Fax 469 621 5608 INCLUDE THE FREEMAN METHOD OF FreemanBostonES freemanco com NAMEoFsHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 508 894 5100 to speak with one of our experts PAYMENT FORM WITH YOUR ORDER For fast easy ordering go to www myfreemanonline com DISPLAY LABOR One Hour Minimum Worker Description Advance Show Site Price Price Straight Time 8 00 A M to 4 30 Monday through Friday inten nion tp En cn 149 55 194 40 Overtime 4 30 to 8 00 A M Monday through Friday all day Saturday 223 35 290 35 Double Time All Day Sunday and Holidays retten n pte ka 268 10 348 55 Show Site prices will apply to all labor orders placed at show s
217. t MARKET FRESH FRUIT PLATTER Honeydew cantaloupe pineapple and kiwi with seasonal berries and strawberry yogurt dipping sauce serves 10 guests INCENTIVE PRICE STANDARD PRICE IS CORRE Reto SIN 70 OO BER PERSON 72 00 PER BOZEN EIN do DO DPERTOOZEIN SS 0OuP ER DOZEN 28 009 P E RUD QZEIN goOQPE S eu OOTEI DOZEN 42 00 PER DOZEN 42 00 PER DOZEN AZ 00 ZO ETE 55 00 P Prices are exclusive of a 15 gratuity 5 taxable administrative and 7 applicable sales tax or a 2096 taxable administrative fee 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees THE UNEXPECTED AWAITS SNACKS Suggested serving size 1 pound per 10 guests TORTILLA CHIPS Served with salsa cruda and guacamole POTATO CHIPS AND GOURMET DIPS Kettle style potato chips served with roasted garlic Parmesan French onion and blue cheese dips GRANOLA BARS SNACK MIX HERSHEY S KISSES PRETZEL TWISTS DELUXE MIXED NUTS WHOLE FRESH FRUIT INDIVIDUAL LOW FAT FRUIT YOGURTS ASSORTED CANDY BARS FULL SIZED INDIVIDUAL BAGS OF CHIPS AND SNACKS INCENTIVE PRICE SO QOO SESS QNI 2000 PER POUND 2 700 PERIDOZEN 12 99 2 OO PER POUND INGO OPER POUND
218. t recommended for logos File types that Freeman cannot use to reproduce high quality graphics include e GIF files Microsoft Office software files such as Word doc or PowerPoint ppt file types Self extracting files such as EXE or SEA files WAYS TO SEND ARTWORK Artwork files that are of acceptable resolution as listed above will typically be too large to send via e mail Files may be saved and sent via overnight delivery on either a CD ROM or a DVD along with the hard printed proof copy Floppy disks and zip drives are not a good option for sending large graphics files Files may also be posted to Freeman s site You may get the password and other needed information from your Freeman service representative in order to post files However a hard copy proof and backup of the files on CD Rom DVD are required and must be sent via overnight delivery in addition to posting the electronic files Please call 508 894 5100 for assistance 0113 301241 5243 Page 2 of 2 FREEMAN artwork guidelines 01 14 s 301241 5243 Sub Total 6 2595 Tax Total Cost IVI A DISCOUNT PRICE F R EEN St N DEADLINE DATE Avon MA 02322 MAY 13 2014 508 894 5100 Fax 469 621 5608 INCLUDE THE FREEMAN METHOD OF FreemanBostonES freemanco com sHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE f E MAIL ADDRESS For Assistance please call
219. t the MCCA we strive to provide you with quality services to ensure both a successful and an enjoyable experience This Ordering Guide is designed to make planning and ordering easy for all exhibitors Each service section contains the following Description of Services amp Equipment and Pricing Installation amp Connection Information Terms amp Conditions and Frequently Asked Questions In addition to the orderable services listed in this guide the MCCA also offers the following services for you to take advantage of on site Exhibitor Service Desk with assigned Event Associate Internet Help Desk Free Wireless Internet Service Business Center FedEx Kinkos If you have any unanswered questions please contact MCCA Exhibitor Services at 1 617 954 2230 or exhibitorservices massconvention com and we will be happy to assist you Page 1 Exhibitor Ordering Guide General Information Ordering Policies amp Procedures Pricing Discount and Standard rates are available for most services To qualify for the discount rate order requests and payment must be received 21 days prior to the show opening Standard rates will apply to orders received after this discount cut off date Ordering Exhibitors are encouraged to submit orders online at our secure and easy to use website www massconvention com Credit card payment is required for all online orders Exhibitors who prefer to mail in thei
220. t to exceed 136 in height and 62 in length Any truck over these limits may be subject to a truck amp driver minimum charge of 150 00 FREEMAN quick facts SERVICE CONTRACTOR CONTACTS INFORMATION FREEMAN FREEMAN TRANSPORTATION 275 Bodwell Street 800 995 3579 Toll Free US amp Canada Avon MA 02322 817 607 5100 Local amp International Phone 508 894 5100 Fax 469 621 5608 Fax 469 621 5810 FREEMAN Take advantage of discount pricing by ordering online at www freemanco com store by Tuesday May 13 2014 Our Internet online ordering service Freeman OnLine is available for your convenience to order all Freeman services view show schedule or print order forms Once your show is available online you will receive an email which includes a direct link to Freeman OnLine To place online orders you will be required to enter your unique Login ID and Password If this is your first time to use Freeman OnLine click on the Login link in the top right corner to create a new account To access Freeman OnLine without using the email link visit www myfreemanonline com and click on the Login link in the top right corner If you need assistance with Freeman OnLine please call our Customer Support Center at 1 888 508 5054 SHIPPING INFORMATION Warehouse shipping address PLEASE NOTE The warehouse is open from 8 00 am 4 00 pm Monday Friday Exceptions are noted below Vascular Annual Meeting 2014 Exhibiting Compa
221. t transportation Freeman TRANSPORTATIONCOMPLETE Freeman s all inclusive shipping and material handling package means transporting your exhibit materials has never been simpler or as affordable Double the convenience zero surprises Package includes e Round trip standard ground transportation AND material handling services No additional fees no surprises Pick up and transportation from point of origin to either advance warehouse or show site your choice Pre printed shipping labels amp outbound paperwork Benefits Turnkey pricing ensures precise budgeting No additional handling pick up or delivery fees No additional fuel surcharges or overtime surcharges No carrier waiting time fees e Experienced on site transportation reps from move in through move out e All charges on your Freeman invoice LTL less than truck load shipping To take advantage call 1 800 995 3579 or email exhibit transportation freemanco com for a quote Services apply to destinations anywhere in the Continental U S INNOVATION DEDICATED YOUR BRAND OUTBOUND MATERIAL HANDLING FREEMAN 275 Bodwell St Avon MA 02322 508 894 5100 Fax 469 621 5608 FreemanBostonES freemanco com OF SHow Vascular Annual Meeting 2014 June 5 7 2014 COMPANY BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please
222. t your specifications Please call for quote Totals Payment is due when order is placed Equipment Total MA Sales Tax 6 25 of line 1 Ee Po 4 Sub Total 5 TealDe All equipment will be delivered on June 3 and 4 On Site Contact Doreen Rillahan 978 618 6405 On Site Contact Booth Number On Site Cell Delivery Day Time FAX 530 730 3772 or Email Orders Rillahan com Rillahan amp Associates 45 Alpine Lane 430 Chelmsford MA 01824 T 978 863 0200 ANNUAL MEETING Hynes Convention Center BOSTON Boston Company Information VASCULAR June 5 7 2014 RILLAHAN EVENT STAGING AND PRODUCTION I Company Name Company Contact Contact Email Billing Information Please Print Clearly Payment Mastercard Visa American Express Check Credit Card Number Expiration Date CID Card Holders Name as it appears on card Billing Address City State Zip Card Holder s Signature Ordering Instructions The total charge per item is determined as a SHOW RATE that is the items selected are charges for the ENTIRE Event TAX EXEMPT STATUS If you are exempt from payment of sales tax an exemption certificate must be included with the order There are NO Equipment charges for setup days prior to the event Please include applicable Sales Tax on Equipment To guarantee equipment availability and advanced rate submit your request 14 days prior to delivery Operator la
223. te Zip Country E Mail Phone Fax Area Country Code Area Country Code HOTEL PREFERENCES Please rank 1 3 in order of preference with 1 being your first choice Distance to Double 2 blocks via Skybridge Marriott Copley Place 275 275 275 295 315 MEE Adjacent Sheraton Boston 269 289 289 309 329 MEE 3 blocks via Skybridge Westin Copley Place 289 289 289 309 329 BLOCK PATTERN Please provide a night by night breakdown Use the actual arrival and departure dates for your block Rooms Mon Tue Wed Thu Fri Sat Needed June 2 June 3 June 4 June 5 June 6 June 7 Exhibit Hall Exhibit Hall Exhibit Hall Exhibit Hall Exhibit Hall Set Up Set Up Open Open Open Single 1 1 bed 2 people 1 bed 2 people 2 beds Tras SUITES Circle suite type needed Dates Needed Arrival Departure One Bedroom Two Bedrooms Will you use this suite for hospitality YES f YES for how many people PLEASE NOTE All hotels require a deposit of one night s room and tax for each room reservation Your credit card will be charged for each room reserved Check Enclosed US Funds Only Make checks payable to Wyndham Jade SVS Housing Charge to L American Express Discover LlMasterCard Visa Name on Card Credit Card Expiration Date Signature Date If occupants of rooms are known at this time please submit completed Exhibitor Rooming List along with this form Send or fax forms to the address or numb
224. the show and also help ensure a return on your exhibiting investment Increase booth traffic Find more customers like your best customers Send professional looking marketing messages Tailor your promotions to a specific audience Increase company exposure Save time and money Target buyers by industry segment Qualified registrant list direct from show organizer List Rental demographic profile or geographic Promote your booth when and how you want Cost per record 0 15 area Lists counts can modified Minimum order 250 00 to meet your budget requirements Pricing and list counts calculated prior to finalizing your order no hidden fees label printingas View and print Avery 5160 mailing labels Save time select a list and generate labels List Rental see note in PDF format for the list you select simultaneously Cost per record 0 15 Labels are formatted for you Minimum order 250 00 Create professional looking mailers Setup Fee 75 00 broadcast email m amp H Drive traffic to your booth by Cost efficient marketing effort List Rental see note sending an electronic message to Send professional looking emails Cost per record 0 15 your targeted audience This flexible with opt outs managed for you Minimum order 250 00 system supports HTML and plain e View real time HTML tracking reports S
225. tor is provided an Official Exhibitor Kit The Exhibitor Kit describes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction All booth space must be arranged and constructed in accordance with the guidelines provisions and limitations contained in the Exhibitor Kit If in the sole opinion of Show Management any exhibit fails to conform to the Exhibitor Kit guidelines or the provisions set forth herein such exhibit will be prohibited from functioning at any time during the exposition Exhibitor Plan Review Booth construction plans and layout arrangements for first time exhibitors exhibits in peninsula or island booth spaces or involving other unusual construction features must be submitted for approval at least sixty 60 days prior to the opening of the exposition 8 EXHIBITS amp PUBLIC POLICY Each exhibitor is charged with knowledge of all laws ordinances and regulations pertaining to health fire prevention and public safety while participating in this exposition Compliance with such laws is mandatory for all exhibitors and the sole responsibility is that of the exhibitor Show Management and service contractors have no responsibility pertaining to the compliance with laws as to public policy as far as individual exhibitor s space materials and operation is concerned Should an exhibitor have any questions as to the application of such laws ordinances and regulations to
226. trol 1 2 x 4 80 00 96 00 Dimmer Control 2 4 x 12 150 00 180 00 Dimmer Control 2 4 x 24 320 00 384 00 TOTAL DUE LIGHTING FIXTURES TOTAL DUE Source 4 Par 575 750 watt Source 4 Leko 575 750 Par 64 1000 watt LIGHTING KITS Small Lighting Kit Medium Lighting Kit Y QTY TOTAL DUE TOTAL DUE We require diagrams and booth layouts for all rigging and lighting orders See sample below SAMPLE DRAWING XYZ BOOTH 1234 at ABC Event Booth 1134 Booth 1334 3 20 Centered In Booth 20 from floor to top of sign 25 bs total weight To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY ____ _ FORMCCAUSEONLY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Massachusetts Convention Center Authority Si penitent Exhibitor Order Form Plumbing Services Effective July 1 2013 STER AL By submitting this order form Exhibitor acknowledges and accepts Policies Terms amp Conditions for service as forth in the MCCA Exhibitor Ordering Guide ava
227. ts service contractors the management of the exhibit hall nor any of the officers staff members or directors of any of the same are responsible for the safety of the property of exhibitors from theft damage by fire accident vandalism or other causes and the exhibitor expressly waives and releases any claim or demand he may have against any of them by reason of any damage to or loss of any property of the exhibitor It is recommended that exhibitors obtain adequate insurance coverage at their own expense for property loss or damage and liability for personal injury 12 INDEMNIFICATION Exhibitor agrees that it will indemnify and hold and save Show Management whole and harmless of from and against all claims demands actions damages loss cost liabilities expenses and judgments recovered from or asserted against Show Management on account of injury or damage to person or property to the extent that any such damage or injury may be incident to arise out of or be caused either proximately or remotely wholly or in part by an act omission negligence or misconduct on the part of Exhibitor or any of its agents servants employees contractors patrons guests licensees or invitees or of any other person entering upon the Premises leased hereunder with the express or implied invitation or permission of Exhibitor or when any such injury or damage is the result proximate or remote of the violation by Exhibitor or any of its agents servants e
228. uding plenary session access One 7 x 44 sign identifying your company and booth number Host Organization Exhibit Hall Manager General Service Contractor Society for Vascular Surgery Corcoran Expositions Inc Freeman 633 N St Clair Street 2214 FL 200 W Adams Street Suite 2600 275 Bodwell Street Chicago IL 60611 Chicago IL 60606 Avon MA 02322 Phone 312 334 2312 Phone 312 541 0567 Phone 508 894 5100 Fax 312 334 2320 Fax 312 541 0573 Fax 469 621 5608 Contact Contact Contact Debbie Wallentin CMP Dan Corcoran Exhibitor Services DWallentin sbcglobal net Dan CorcExpo com FreemanBoston Freemanco com VASCULAR IMPORTANT DATES The following exhibitor DEADLINES represent cut off dates or the last day that orders must be received with payment by the vendors indicated to be eligible for discounted rates GENERAL DEADLINES February 28 Booths Paid In Full March 21 Meeting Room Requests Due April 1 Company Descriptions Sent To Printer For Show Guide April 14 Vascular Live Applications Due May 23 Giveaway Approval Form Due REGISTRATION AND HOTEL DEADLINES March 3 Housing Opens April 4 Group Housing Forms Due April 7 Lead Retrieval Early Bird Price Deadline April 22 Lead Retrieval Advanced Price Deadline May 7 Individual Housing Deadline May 16 Extra Badge Order Form Deadline May 20 Hotel Confirmation Numbers Issued SHIPPING DEADLINES May 5 Advance Warehouse Opens for Freight Delivery May 27 Last day
229. up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to providing great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 301241 02 12 301241 FREEMAN method of payment 275 St 02322 508 894 5100 Fax 469 621 5608 FreemanBostonES freemanco com Vascular Annual Meeting 2014 June 5 7 2014 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the l
230. urants Cortney Fullerton Catering Sales Manager 900 Boylston Street Boston MA 02115 phone 617 954 2379 tax 617 954 2032 cfullerton levyrestaurants com HYNES EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS y 3027 Sable Crossing San Antonio TX 78232 Phone 210 637 7229 VA S C U L2 a CONVENTION Fax 210 637 7243 ANNUAL MEETING EA yal JUNE FOLIAGE info conventionfoliage com B Q S N DISCOUNT DEADLINE DATE May 12 2014 Pay showsite price if ordering after deadline or at showsite FLOWERING amp GREEN PLANTS Rental DISCOUNT PRICE SHOWSITE PRICE TOTAL Mum Yeow Wme teee 25 00 30 00 Kalanchoe 11 1 Pink 1 Orange 1vekw 2500 3000 Azalea 4000 4500 Y Bromeliad 11 1Pmk Orange 4000 4500 Fem lw lage 4000 4500 Fem lw smal 2500 3000 2 3 Green Plant 420 4700 Y 4ft Green Plant 1 5200 J 5700 DISCOUNT PRICE SHOWSITE PRICE QTY 60 00 65 00 8000 8500 20 high Tropical Vase Arrangement 7000 7500 24 high Tropical Vase Arrangement 9000 9500 Bud Vase Boutonniere Corsage Quoted Quoted Glass Fishbowl for business cards purchase 2500 30 00 Color Preference FLORAL SERVICES
231. ury and or fire Use of candelabras and other such arrangements are prohibited Candles cannot be placed on in or near the same area with other combustibles such as dried flower arrangements confetti etc All candles and required encasements to be used must be approved by the MCCA PublicSafety Department at least 60 days priorto the date of their intended use The exhibitor is required to have a 10 lb ABC fire extinguisher readily accessible within the exhibit 8 Any vehicle or apparatus which has a fuel tank and is part of a display is required to be equipped with a locking or taped gas cap and contain no more than three 3 gallons of fuel or 1 8 tank whichever is less at least one 1 battery cable used to start the engine must be disconnected and the end of the disconnected battery cable taped vehicles shall not be started or operated with the exhibit hall for the first 15 minutes after the exhibit hall closes to the public for the day or final closing of the event No vehicle may be operated on the exhibit hall without a lead person walking in front of the vehicle warning people of vehicle movement g Curtains drapes banners decorations and acoustical material including but not limited to cotton hay paper straw moss split bamboo and wood chips must be flame retardant treated and submitted to the Boston Fire Department Chemist for approval Material that cannot be treated for flame retardancy shall not be used
232. ve salad 4 00 PER PIECE Beef Carpaccio garlic aioli and Parmesan 4 00 PER PIECE Prices are exclusive of a 1596 gratuity 596 taxable administrative fee and 7 applicable sales tax or a 20 taxable administrative fee and 7 applicable sales tax as determined by our staffing guidelines The gratuity is distributed to banquet employees No other fees or charges including the administrative fee represent tips gratuities or service charges for any employees n THE UNEXPECTED AWAITS QUESADILLAS House Smoked Brisket and Cheddar Cheese avocado crema 4 50 PER PIECE Ancho Chicken and Jack Cheese salsa verde 4 50 PER PIECE Baby Spinach and Mushroom pico de gallo 4 50 PER PIECE SPOONS Ahi Tuna Tartare lemon olive oil capers and basil 6 00 PER PIECE Classic Steak Tartare mustard egg and shallots 5 00 PER PIECE e Fresh Crab Salad citrus aioli and fresh chives 6 50 PER PIECE MINIATURE TOSTADAS Spicy Seared Ahi Tuna cilantro lime crema and jalapeno slaw PIECE Duck Breast peppers and tropical mango salsa 6 00 PER PIECE e Hand Pulled Chicken black bean pur e queso fresco and pickled red onion HANDCRAFTED MINI SLIDERS Slow Roasted Prime Rib smoked Cheddar caramelized onions and barbecue sauce 5 00 PER PIECE Breaded Chicken Parmesan marinara and fresh Mozzarella 4 00 PER PIECE e Homemade Meatloaf crispy onions and saut ed wild mus
233. xecutive Chair Black Leather 475 10 522 60 665 15 81075 Tilt Executive Chair Onyx Fabric 350 75 385 85 491 05 81018 Flex Chair Black Plastic Chrome 176 25 193 90 246 75 81003 26940 395 35 503 15 810813 Perth Highback Chair Black Leather Chrome 494 80 544 30 692 70 81073 Altura Junior Executive Chair Black Fabric 395 65 435 20 553 90 Bars amp Bar Stools 8 ee aa is 1 555 05 1 71055 217705 810100 Ohio Barstool Grey Fabric Chrome 195 35 214 90 273 50 810101 Ohio Barstool Red Fabric Chrome 195 35 214 90 273 50 O 810102 Ohio Barstool Black Fabric Chrome 195 35 214 90 273 50 810202 Shark Swivel Barstool White Plastic Chrome 308 90 339 80 432 45 810103 Banana Barstool White Vinyl Chrome 214 25 235 70 299 95 O 810104 Banana Barstool Black Vinyl Chrome 214 25 235 70 299 95 E 810815 ICE Barstool 251 35 276 50 351 90 lt 810505 Gin Barstool Wood Chrome 188 40 207 25 263 75 810706 Jetson Barstool Black Steel 324 95 413 55 5 810200 Oslo Barstool Plastic Chrome 269 55 296 50 377 35 810201 Oslo Barstool White Plastic Chro

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