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2014 WPPI Expo Exhibit Space Contract

1. Facility means the venue where the Event is held Organizer means collectively Emerald its officers directors shareholders agents affiliates representatives employees and assigns unless in Emerald s opinion the context requires otherwise Exhibitor means collectively i the company or person that applied to exhibit at the Facility or online and agreed to enter into this contract upon acceptance by Emerald in the manner stated below and ii each of its officers directors shareholders employees contractors agents representatives guests and invitees as applicable 2 Contract Acceptance This contract becomes binding and effective only when it has been signed by Exhibitor and coun ter signed by a duly authorized representative of Emerald Emerald may refuse acceptance of any contract for any or no reason Notwithstanding anything herein to the contrary Emerald may cancel this contract at any time without liability 3 Assumption of Risks Releases Exhibitor expressly assumes all risks associated with resulting from or arising in connection with Exhibitor s participation or presence at the Event including without limitation all risks of theft loss harm damage or injury to or of any person including death property business or profits of Exhibitor whether caused by Organizer Facility other exhibitors negligence intentional act accident act of God or otherwise Exhibitor has sole responsibility for i
2. Distribution of samples printed matter of any kind and any promotional material is restricted to the exhibit booth Exhibitor shall only exhibit products that it manufac tures represents or legally distributes All exhibits shall display products or services in a tasteful manner The aisles passageways and overhead spaces remain strictly under control of Emerald and no signs decorations banners advertis ing material or special exhibits will be permitted in the aisles except by written permission of Emerald Uniformed atten dants models and other employees of Exhibitor must remain within its booth Any and all advertising distribution must be made from Exhibitor s booth space Balloons and stickers are prohibited in the exhibit area or Facility Handouts with gummed backing that adhere or cause adhesion are considered stickers Equipment must be arranged so that show visi tors do not stand in the aisle while examining equipment or watching demonstrations Strolling entertainment or moving advertisements outside of Exhibitor s exhibit space are prohibited 28 Sound Devices The use of devices for mechanical reproduction of sound or music may or may not be permitted in Emerald s sole discretion Sound of any kind must not be projected outside of the exhibit booth Exhibitor is specifically pro hibited from employing any carnival type attraction animal or human or from operating noise creating devices such as bells horns or megaphones Rules regar
3. 1 500 Value 4 000 ONLINE ADVERTISING CAMPAIGN Highlight your company product or service by placing a ban ner ad that hyperlinks to your company s profile in a highly visible position of the official show website Over 95 of our attendees register via the web and continually browse the website for exhibitor listings conference updates and travel information Upload a 728x90 shared voice Banner Ad to be displayed on the top of all WPPI pages registration and the WPPI website December March over 275 000 impressions Package Price 1 500 Value 3 500 STANDARD ADDITIONAL LISTING Ideal for companies with multiple brands WPPI provides one complimentary Show Guide and online list ing to each exhibitor Make sure your company brand names are represented with an online profile and in onsite materials Brands must be added no later than January 1 2014 to be included in the printed show guide but all additional listings will be included in the Booth Locator the onsite reference guide at WPPI Package 250 per brand NEWSLETTER SPONSOR several options to choose from WPPI will be sending out 5 targeted emails prior to the show This is your opportunity to get your message out to the entire pre registered attendee list Messaging can be different for each newsletter Leaderboard Banner Only 5 Available Exclusive banner ad spot at the top of the newsletter that will link back to your WPPI Planner profile Tentative sen
4. Events 14 Listings and Promotional Materials Exhibitor grants to Organizer a fully paid perpetual non exclusive license to use display and reproduce the name trade names product names of Exhibitor in any directory print electronic or other media listing exhibitors at the Event and to use those names in Organizer promotional materials Organizer shall not be liable for any errors in any listings or descriptions or for omitting Exhibitor or any other exhibitor from any directory or other lists or materi als Organizer may also take photographs of Exhibitor s booth space exhibit guests and personnel during before or after the open hours of the Event and use those photographs for any promotional purpose 15 Care of Facility Exhibitor shall promptly pay for any and all damages to Facility or associated facilities booth equipment or the property of others caused by Exhibitor 16 Taxes and Licenses Exhibitor shall be solely responsible for obtaining all licenses permits or approvals under federal state or local laws applicable to its activities at the Event Exhibitor shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes license fees use fees royalties or other fees charges levies or penalties that become due to any governmental authority in connection with its activities at the Event Exhibitor will not permit the delivery of merchandise at the Facility without the exp
5. If Exhibitor does not remain in booth exhibit area for the pick up or if the pick up does not occur within reasonable time the authorized con tractor may take the shipment to the contractor s warehouse at Exhibitor s own risk and expense Exhibit merchandise and or samples will not be permitted to be taken out of the exhibition area during the Event 31 Solicitations The following sales are strictly prohibited during the Event a any retail sales including but not limited to any retail sale in violation of the retail sales tax regulations where the Event is being held b any sale where display mer chandise changes hands during the Event and c any direct sale from Exhibitor to consumer The Event is strictly TO THE TRADE ONLY 32 Rights of Offset Enforcement Emerald reserves the right in its sole discretion to apply any or all payments made for the Event to any or all outstanding invoices owed to Organizer This applies to ad insertions sponsorships booth space or any other product or services offered by Organizer 33 Entire Agreement This contract including the Exhibitor Service Manual and any additional rules or regulations adopted by Emerald from time to time represents the entire agreement between Emerald and Exhibitor relating to the Event and supersedes any prior written or oral understandings agreements or representations by or between Emerald and Exhibitor relating to the Event 34 Logo Usage Organizer hereby grant
6. accordance with professionalism and normal standards of decorum and good taste In addition to its right to close an exhibit and withdraw acceptance of or terminate the contract Emerald in its sole judgment and discretion may refuse to consider for participation in future Events an Exhibitor who violates or fails to abide by the con tract and any of the accompanying rules and regulations Any amendment to this contract must be in writing and signed by an authorized representative of Emerald 21 Assignment Communications Exhibitor shall not assign this contract or any right or obligation hereunder Exhibitor shall not sublet share or license all or any portion of its exhibit space By entering into this contract Exhibitor and its affiliates explicitly consent to receive fax telephone and other communications from Organizer and associated businesses under 47 U S C 227 and any other applicable regulations The use of cameras and video cameras on the exhibit floor is strictly prohib ited without the prior permission of Emerald 22 Exhibitor Service Manual Prior to the Event Emerald may provide access to an Exhibitor Service Manual to the Primary Contact listed on the front of this contract The Exhibitor Service Manual will include information integral to par ticipation at the Event including but not limited to additional exhibitor rules and regulations official contractor order forms registration shipping and drayage utilities and b
7. infringement of any law or ordi nance or the rights of any party under any patent copyright trademark trade secret or other proprietary right e any libel slander defamation or similar claims resulting from the actions of Exhibitor f harm or injury including death to Exhibitor and employees guests attendees and invitees of Emerald Facility and other exhibitors and g loss of or damage to property or the business or profits of Exhibitor whether caused by negligence intentional act accident act of God theft mysterious disappearance or otherwise 5 Limitation of Liability Under no circumstances shall Organizer or Facility be liable for any lost profits or any damages including incidental special indirect punitive or consequential damages whatsoever for any of their acts or omissions wheth er or not advised of the possibility thereof In no event shall Organizer s maximum liability under any circumstance exceed the amount actually paid to Emerald by Exhibitor for exhibit space at the Event Organizer makes no representations or warranties express or implied regarding the number of persons who will attend or the success of the Event or regarding any other matter Emerald or Facility may employ guards to regulate the flow of attendees at the Event These guards are not security guards Neither Organizer nor Facility shall assume any responsibility for Exhibitor s or anyone else s personal or other property As a condition of ex
8. without express advance written approval from Emerald from displaying products services and or other advertising material in areas outside its booth space such as but not lim ited to parking lots hotel lobbies lounges corridors sleeping rooms etc as well as conducting unauthorized facility tours Exhibitor shall not operate hospitality suites during hours in which the Event is open or when any Organizer sponsored activities are being held Exhibitor is prohibited from hosting hospitality functions during official Event hours All requests for a hospitality suite or public function space must be made through Emerald If Exhibitor cancels or fails to occupy the exhibit space during official Event hours Emerald reserves the right to notify the applicable venue to cancel any hospitality space and or hotel guest rooms under Exhibitor s name Exhibitor shall remain liable for the payments made to the hotel or applicable venue 26 Contractor Services Emerald has contracted on an exclusive basis official contractors to provide certain services for the Event Service companies other than the official contractors will not be allowed to perform any of these exclusive services Non exclusive services may be performed by exhibitor appointed contractors EAC within certain guidelines A complete listing of exclusive services and EAC guidelines will be provided in the Exhibitor Service Manual 27 Character of Displays Use of Aisles and Common Areas
9. 800 7 350 10 900 14 450 18 000 21 550 25 100 28 650 32 200 35 750 39 300 42 850 GOLD 3 950 7 500 11 050 14 600 18 150 21 700 25 250 28 800 32 350 35 900 39 450 43 000 PLATINUM 5 050 8 600 12 150 15 700 19 250 22 800 26 350 29 900 33 450 37 000 40 550 44 100 of5 V3
10. LLING ADDRESS liable for 50 of total contract for cancellation or 100 STREET reductions after this date CITY STATE ZIP POSTAL CODE AMOUNT AUTHORIZED e 100 is due by January 1 2014 Exhibitor is Payment 100 PLEASE CHECK HERE IF YOU WOULD LIKE THE ENTIRE BALANCE CHARGED TO YOUR CREDIT CARD AT THIS TIME __ liable for 100 of total contract for cancella tions or reductions after this date PLEASE MAKE CHECKS PAYABLE TO ACCEPTANCE PPI See remittance address below Please complete and fax this entire contract to include pages 1 and 4 A faxed copy will _ f be accepted to reserve space however the deposit must be received by WPPI by May 20 h G AT MAE peak piel al MAIL 2013 Note that the receipt of this completed Exhibit Space Contract by WPPI is required in order P O Box 88947 Attn WPPI Lockbox 88947 to exhibit This document constitutes a contract when signed by both the exhibitor and a WPPI Chicago IL 60695 131 S Dearborn 6th Floor representative Chicago IL 60603 DO NOT COMPLETE BELOW THIS LINE FOR EXPO MANAGEMENT USE ONLY ACCOUNTING DATE RECEIVED Application accepted by WPI 2of5 Terms and Conditions 2014 WPPI Expo Exhibit Space Contract MARCH 3 5 2014 MGM GRAND LAS VEGAS 1 Defined Terms Event collectively means the event or events referred to above or on the previous or facing page presented by Emerald Expositions Inc Emerald
11. See attached pricing grid FEE WORKSHEET SEND COMPLETED CONTRACT AND SHOW DIRECTORY LISTINGS FORM TO MELISSA KITTSON FAX 703 852 7380 EMAIL MELISSA KITTSON EMERALDEXPO COM Exhibit Package Once a contract is confirmed an invoice will be sent to the contact above The Exhibitor must submit a 50 Corner Premium Fee l by e 20 2013 il plies esha Fa a be to ie sae and the ed g is still ultimately responsible for the Booth Payment See Cancellation or uction Policy Section on Page 300 per corner Corner Fee if applicable for conditions If you wish to pay by Credit Card please complete and sign below and fax to 703 852 7380 STEP 3 FEES AND REMITTANCE 20x20 Island Booth e If you wish to pay the balance by cash or check WPPI must receive the full installment booth balance prior to Premium Price Includes Gold Package the due date s If cash or check is not received your credit card will automatically be charged the installment 1 9 600 Marketing Upgrades booth balance CHECK ONE __ MASTERCARD ___VISA___ AMEX Booth cost does not include material handling CREDIT CARD NUMBER labor electrical decoration or other available auxil EXP DATE iary services Information about these services will Total Contract Price SIGNATURE be included in your Exhibitor Service Kit PRINT NAME AS IT APPEARS ON CARD 50 deposit due by May 20 2013 Exhibitor is Booth Payment __ 50 Deposit CARD HOLDER S ADDRESS MUST BE SAME AS CREDIT CARD BI
12. cations and to cancel any previously accepted exhibitor space applications or contracts at any time in its sole discretion for any reason or no reason without liability to Exhibitor or any other party This contract is not valid until it is fully executed by an authorized representative for Exhibitor and Emerald Expositions We understand this application becomes a binding contract when accepted by WPPI Emerald Expositions We agree to abide by the attached Terms and Conditions detailed on the reverse of this contract and those listed in the Exhibitor Service Manual Agreed to by Date signature of official company representative 2014 WPPI Booth Packages Silver Gold Best Value Platinum Booth Booth Booth Directory Logo Directory Logo Directory Logo Online Product Showcase Online Product Showcase Online Product Showcase Mobile App Enhanced Listing Mobile App Enhanced Listing page ad in WPPI Official Show Guide STEP 1 BOOTH SIZE REQUEST STEP 2 ADDITIONAL MARKETING UPGRADES 2014 ENHANCED EXPOSURE amp TOTAL REACH PACKAGES We request x ft totaling sq ft of exhibit space l l Newsletter Sponsorship Options Online Show Special 99 __Leaderboard Banner 1 000 per newsletter Minimum booth size 10 x 10 feet 100 sq ft All booths are sold in 100 increments __ List Rental Package 1 500 __ Product Showcase 150 or 550 for all five issues ex 10 x 10 total
13. d dates February 18 25 28 March 3 7 2014 Package 1 000 each newsletter total of 5 available Product Showcase Get your product in front of thousands of photo enthusiasts in our highly visible newsletters Be featured in a single newsletter or in each of the 5 we are sending out on the dates listed above Must have purchased an Online Product Showcase in order to take advantage of the Newsletter opportunity Be featured in either one newsletter or all five at a discounted rate 150 per newsletter or 550 for all 5 newsletters Show Specials Announcements Show Specials Announcements Make sure the audience is aware of the specials you are featuring at the show Your special will be promoted to the WPPI pre registered attendees Package 99 per special and per newsletter Logo Add your brand logo to the newsletter for instant recognition Logo will be hyperlinked to your online WPPI Planner profile Package 50 per logo and per newsletter TOTAL REACH PACKAGES NEW EXHIBITOR TOTAL REACH PACKAGE Only for new exhibitors WPPI will be sending out 5 targeted emails prior to the show This is your opportunity to get your message out to the entire pre registered attendee list Messaging can be different for each newsletter As anew WPPI exhibitor you can take advantage of this New Exhibitor TotalReach package According to surveys the top reasons why photographers attend the show are to find new products and brand
14. ding sound devices are outlined in the Exhibitor Service Manual 29 Fire and Safety Laws and Rules All federal state and city laws must be strictly observed A listing of material fire and safety regulations will be found in the Exhibitor Service Manual All materials used for display of any kind must be flame proofed This includes all materials used in specially constructed exhibits such as fabric or other materials The use of crepe paper and any decorative paper of any type are prohibited and will not be permitted Displays must meet all the required fire regulations Displays that do not pass inspection will be ordered closed until all fire hazards are corrected or removed All booth equipment i e tables chairs displays etc must not protrude into aisles under any circumstance Exhibitor may be prohibited from exhibiting for infringing these rules 30 Freight Shipment Separate information will be mailed to Exhibitor regarding freight shipments to and from the Exhibit Facility Exhibitor should use the shipping labels provided by Emerald for the Event to ensure proper shipment and identifica tion Shipments made in advance to the authorized Event contractor as per instructions will be delivered to your booth At close of Event if Exhibitor desires to arrange shipment of its exhibit materials by its own carrier it should call for pick up and inform Event s authorized contractor of its arrangements EXHIBITOR MUST WAIT IN PERSON FOR PICK UP
15. furnished to Emerald Certified copies of the certificates of insurance or policies shall provide that they may not be cancelled without 30 days advance written notice to Emerald 18 Intellectual Property Exhibitor shall not play or permit the playing or performance of or distribution of any copy righted material at the Event unless it has obtained all necessary rights and paid all required royalties fees or other payments Emerald may refuse to permit Exhibitor to exhibit or display any items that Emerald reasonably believes infringe the rights of other parties If Exhibitor refuses to remove any of those items from display in addition to any other remedies available Emerald may terminate this contract immediately and evict Exhibitor from the Event without any liability to Exhibitor or any other party 19 Observance of Laws Exhibitor shall abide by and observe all federal state and local laws codes ordinances rules and regulations and all rules and regulations of the Exhibit Facility including any union labor work rules Without limiting the foregoing Exhibitor shall construct its exhibits to comply with the Americans with Disabilities Act 20 Additional Terms and Conditions Emerald has sole control over attendance policies Except as provided to the con trary in this contract all monies paid by Exhibitor shall be deemed fully earned and non refundable at the time of payment Exhibitor shall conduct itself at all times in
16. hibiting at the Event Exhibitor shall insure its property against damage loss and theft and shall not make any claims against Organizer or Facility 6 Qualifications of Exhibitor Emerald in its sole discretion determines whether a prospective exhibitor is eligible to par ticipate in the Event Eligibility is generally limited to persons or firms that supply products and services related to the nature of the Event Applicants may be required to submit a description of the nature of their business and the items to be exhibited Emerald reserves the right to restrict or remove any exhibit that Emerald in its sole discretion believes is objectionable or inappropriate 7 Assignment of Space Exhibit space shall be assigned by Emerald in its sole discretion for the Event That assignment does not imply that similar space will be assigned for future Events Emerald reserves the right to change the floor plan or to move an Exhibitor to another booth location prior to or during the Event for any or no reason 8 Booth Placements Emerald will attempt to honor all booth placements based on the previous Event if application and payment are made as required by Emerald However Emerald reserves the right to make alternative booth placement at any time Offers made as to location of space are not a guarantee Emerald shall be the final authority in assigning space Emerald reserves the right to determine the eligibility of any company or product for inclus
17. in connection with that breach If Emerald removes or restricts an exhibit that Emerald considers to be objectionable or inappropriate no refund will be due to Exhibitor 11 Cancellation of the Event If Emerald cancels the Event due to circumstances beyond its reasonable control such as acts of God acts of war governmental emergency labor strike or unavailability of Facility Emerald shall refund to Exhibitor its rental payment previously paid minus a share of costs and expenses incurred by Organizer in full satisfaction of all liabilities of Organizer and Facility to Exhibitor Emerald reserves the right to cancel rename or relocate the Event or change the Event dates If Emerald changes the name of the Event relocates the Event to another facility within the same city or changes the Event dates to dates that are not more than 30 days earlier or 30 days later no refund will be due to Exhibitor but Emerald shall assign to Exhibitor in lieu of the original space other space as Emerald deems appropriate and Exhibitor agrees to use that space under the terms of this contract If Emerald elects to cancel the Event other than for a reason previously described in this paragraph Emerald shall refund to Exhibitor its entire exhibit space rental payment previously paid in full satisfaction of all liabilities of Organizer and Exhibit Facility to Exhibitor 12 Exhibit Space Occupancy Emerald shall specify the hours and dates for installing occ
18. ion in the Event No exhibitor shall exhibit or permit to be exhibited in the space allocated to it any merchandise other than that specified in its application Emerald further reserves the right to add alter or delete from the Event s floor plan at any time in its sole discretion 9 Cancellation by Exhibitor If Exhibitor desires to cancel this contract it may request to do so only by giving notice thereof in writing to Emerald with evidence of receipt In that case Exhibitor will continue to be liable for all fees governed by this contract and the dates payments are due which apply regardless of the date on which this contract is executed This amount is considered to be the liquidated and agreed upon damages that Emerald will suffer as a result of Exhibitor s cancellation This provision for liquidated and agreed upon damages is not a penalty The withdrawal of reserved booth space from availability at a time when others would be interested in applying for it will cause Organizer to sustain substantial damages that may not be determined with mathematical precision Therefore the provisions for liquidated and agreed upon damages have been incor porated into this contract as a valid pre estimate of these damages The date of cancellation shall be the date Emerald receives the notice Emerald reserves the right to treat Exhibitor s downsizing of booth space as cancellation of the original contract subject to payment of liquidated damages and an offer to
19. lof 5 2014 WPPI Expo Exhibit Space Contract MARCH 3 5 2014 MGM GRAND LAS VEGAS EXHIBITOR INFORMATION The information provided below only applies for billing and marketing information for WPPI 2014 You MUST complete page 4 for your Directory and Online Listings Company Name Address City State Zip Postal Code Country Website Trade Show Contact name Phone Trade Show Contact email Exhibitor Space Agreement The undersigned Exhibitor as a duly authorized representative enters into an agreement with Emerald Expositions to rent exhibit space at the above designated 2014 WPPI Space will be assigned by Emerald Expositions at its sole discretion and may be changed for the benefit of the exposition Exhibitor agrees to abide by official Exhibitor Rules amp Regulations and has received the booth space terms and conditions Exhibitor agrees to pay a 50 non refundable deposit by May 20 2013 If Exhibitor desires to cancel all or part of the exhibit space on or before January 1 2014 it must do so in writing by certified mail to Emerald Expositions and Exhibitor will be charged 50 of its total cancelled exhibit space cost Should an Exhibitor cancel after January 1 2014 100 of exhibit space cost is due If Exhibitor defaults in payment Exhibitor is liable to Emerald Expositions for collection costs including reasonable attorney s fees Emerald Expositions reserves the right to accept or reject exhibitor space appli
20. ocation leading up to the show by highlighting your presence with a company logo added to your profile Package Price 50 ONLINE SHOW SPECIAL Offering a special package or discount at the show Let all the attendees know about it before they hit the floor with your Online Show Special Promotion will be displayed on WPPI Planner website in your profile Show specials are fully searchable and have their own navigation online so attend ees can find out what discounts they can get onsite Package Price 99 ONLINE PRODUCT SHOWCASE Get up to 16 000 pre registered attendees excited about your new products with a 250 word product description and link to the URL of your choice Package also includes Company logo upload and posting on the interactive floor plan rotating logo on every WPPI Planner page of the WPPI Expo website logo on attendee dashboard emails and track the attendees that have visited your profile or added you to their planner for the show Package Price 299 MOBILE APP ENHANCED LISTING Package Price 350 LIST RENTAL PACKAGE Want to reach the entire WPPI registered attendee list This special offer allows you to send a dedicated email to our 2013 post show list or our 2014 pre registered list which will reach up to 16 000 photo enthusiasts Rental will go through our third party mail house and you select the date for the email to be sent This is the best way to facilitate a pre or post show campaign Package
21. purchase new booth space and pay the full fee required for the new booth space Exhibitor may be required to move to a new location if it requests a downsizing of space 10 Cancellation by Emerald If Exhibitor fails to make any payment required by this contract in a timely manner Emerald may terminate this contract and Exhibitor s participation in the Event without further notice and without obligation to refund any monies previously paid Notwithstanding anything herein to the contrary Exhibitor shall in all cases remain liable for the full amount of the fees covered by this contract and Emerald has the right to charge Exhibitor a late fee of up to 1 5 per month on all outstanding amounts owed by Exhibitor Emerald reserves the right to refuse Exhibitor permission to move in and set up an exhibit if Exhibitor is in arrears of any payment due to Organizer Emerald is expressly authorized but has no obligation to occupy or dispose of any space vacated or made available because of action taken under this paragraph in any manner it desires and without releasing Exhibitor from any liability hereunder Emerald may also terminate this contract effective upon written notice of termination if Exhibitor breaches any of its obligations under this contract or any other contract or arrange ment with Organizer without any obligation on Emerald s part to refund any payments previously made and without releasing Exhibitor from any liability arising as result of or
22. ress permission of Emerald 17 Insurance Exhibitor shall at its own expense secure and maintain throughout the term of this contract includ ing move in and move out days the following insurance a Workers compensation insurance b Comprehensive general liability insurance with limits not less than 1 000 000 per occurrence 2 000 000 in the aggregate combined single limit for bodily injury and property damage including coverage for personal injury contractual and operation of mobile equipment products and liquor liability if applicable and c Automobile liability insurance with limits not less than 500 000 per occurrence combined single limit for bodily injury and property damage including coverage for owned non owned and hired vehicles including loading and unloading operators if applicable The insurance poli cies shall a name as additional insureds Emerald Facility and each of their subsidiaries affiliates officers directors employees agents and representatives and b be primary to any other valid and collectible insurance of Exhibitor and shall be written on an occurrence basis Claims made policies are not acceptable and do not constitute compliance with Exhibitor s obligations under this paragraph If requested copies of additional insured endorsements primary coverage endorsements and complete copies of policies satisfactory to Emerald shall be
23. rinters Computer Hardware monitors printers 4 paper ink etc scanners etc ____ Darkroom Equipment chemicals Post Production Services storage etc ____ Publications Associations and Education Digital Solutions ____ Retail Dealers of Photographic Gear Digital Storage Sales Education classes workshops Software Albums Archiving online training Manipulation etc Film Stock Photography companies services etc Internet Services ISPs website design 4 hosti tc seas f ecu Ri Training Materials Labs Service Bureaus Printing Services f f Video cameras accessories specialty Lenses and Lens Accessories equipment and software Lighting Equipment strobes light boxes Wedding Event amp Portrait Photography stands ect Services Please send this form with your exhibit space contract to Melissa Kittson emeraldexpo com Mi 2014 WPPI Exhibit Packages Select the booth package that best suits your promotional goals at WPPI The 2014 booth packages are designed to give you the maximum exposure to photographers as they prepare for the show 95 of Photographers pre plan for the show by reviewing the WPPI web site Our new promotional packages are designed to help you stand out from the competition and get your company on photog rapher s agendas as someone they have to see at WPPI SQFT SILVER 100 200 300 400 500 600 00 800 900 1000 1100 1200 3
24. s Reach your target group and the media before during and after the show e Online Product Showcase e Table to host demonstrations at Launch Pad Does not include power and inter net Event will host over 1 000 photo enthusiasts and media e Logo Placement in all 5 Attendee Newsletters linking back to your online profile Package Price 899 Value 2 000 LAUNCH PAD EXHIBITOR TABLE Sunday March 4th 2014 Have a new product to debut at WPPI Don t miss your chance to get some face time with registered Press as well as attendees in a happy hour networking atmosphere Package includes a 6 foot skirted table and two chairs Space is limited to the first 50 companies to register 799 per table For complete details contact Melissa Kittson 813 366 9329 Y V 2014 WPPI Show Directory Listings The following exhibitor information will appear in the 2014 WPPI Official Show Directory and on the WPPI Planner website Company Name Website PRODUCT AND SERVICE LISTINGS Check all that apply Backgrounds and Backdrop Systems Office Management Equipment Books CDs Videos Photo Display amp Storage albums portfolios mounting etc Cameras medium format large format Photographic Accessories tripods bags ____Cameras SLR filters etc Canvas Glass Metal Printmaking Photographic Paper Computer Accessories input devices calibration tools etc Photographic Props Printing Equipment amp Supplies p
25. s 100 sq ft 10 x 20 totals 200 sq ft 20 x 20 totals 400 sq ft 20 x 30 __Online Advertising Campaign 1 500 Show Specials Announcements 99 per newsletter totals 600 sq ft etc __ Additional Listing 250 __Logo 50 per newsletter Booth Type Preference circle one Mobile App Enhanced Listing 350 Marketing Upgrades are only available to exhibitors Linear 100 sq ft minimum Perimeter 400 sq ft Island 400 sq ft min purchasing exhibit booth space Please see upgrade details Total Reach Packages attached on Page 3 100 due with contract Corners please circle if requested 1 Corner end booth 2 Corners 20x20 minimum __New Exhibitor Package 899 4 Corners island booth 400 sq ft minimum __Launch Pad Table 799 see Fees and Remittance for additional charges all corners subject to availability EXHIBITION SPACE LOCATION WPPI reserves the right in its sole and absolute discretion to MY BOOTH SELECTION determine who will be permitted to display products as an exhibitor and the size location and configuration of exhibition space for which application is made Exhibiting at prior shows Please reference the online floor plan to choose your top selections for 2014 nature of product displayed number of booths requested and other factors may influence but Please list the booth numbers below does not guarantee location of exhibition space 1 2 3 4 STEP 4 PAYMENT INSTRUCTIONS Exhibit Package
26. s to Exhibitor a limited non exclusive license to use display and reproduce the name of the Event the Mark solely and directly in connection with exhibiting at the Event Exhibitor may not use the Mark in any other way including but not limited to on party invitations for special events or on marketing materials This limited license expires at the conclusion of the Event Organizer may terminate this license immediately at any time for any reason or no reason 35 Booth Abandonment Exhibitors that leave excessive literature and or display materials in their booth space or sur rounding area at the end of the published move out time will be deemed guilty of Material Abandonment and will be invoiced for labor to remove materials and disposal charges WPPI Emerald Expositions Photo Group 30f5 Additional Marketing Upgrades Expand your exposure beyond your trade show booth with an Enhanced Exposure or TotalReach package Influence buyers before dur ing and after the show with the right solution package to match your sales objectives When you buy one of our packages you will save hundreds to thousands of dollars when compared to individual product pricing Indicate your Marketing Upgrade or TotalReach package preference on Page 1 Step 2 of this contract or contact Melissa Kittson for a cus tom solution 2014 ENHANCED EXPOSURE amp TOTAL REACH PACKAGES LOGO UPGRADE Help attendees recognize your company and booth l
27. ts property and any theft damage or other loss to that property whether or not stored in any courtesy storage area including any subrogation claims by its insurer Neither Organizer nor Facility accepts any responsibility nor is a bailment created for property delivered by or to Exhibitor Neither Organizer nor Facility shall be liable for and Exhibitor hereby releases all of them from and covenants not to sue any of them with respect to any and all risks losses damages and liabilities whether described in this contract or not All fees paid to Organizer are non refundable except as specifically set forth herei 4 Indemnification Exhibitor shall indemnify defend with legal counsel satisfactory to Emerald and hold Organizer and Facility harmless from and against any and all claims demands suits liabilities damages losses costs fees including attorneys fees and collection costs and expenses which result from or arise out of or in connection with a Exhibitors par ticipation or presence in or at the Event including the sale and purchase of all merchandise sold by Exhibitor b any breach by Exhibitor of any agreements covenants promises or other obligations under this contract or any other contract arrangement or agreement c any matter for which Exhibitor is otherwise responsible under the terms of this contract or any other con tract arrangement or agreement d any violation or infringement or claim of violation or
28. uilding services exhibitor display rules and move in move out schedules 23 Incorporation of Rules and Regulations Any and all matters pertaining to the Event and not specifically covered by the terms and conditions of this contract shall be subject to determination by Emerald in its sole discretion Emerald may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time with or without notice to Exhibitor Any rules and regulations whether or not included in an Exhibitor Service Manual or similar document are an integral part of this contract and are incorporated herein by reference Exhibitor shall observe and abide by additional regulations made by Emerald as soon as these additional rules or regulations are communicated to Exhibitor 24 Governing Law This contract is governed by the laws of the State of New York as applied to contracts entered into and to be entirely performed within New York by its residents Exhibitor hereby submits to the exclusive jurisdiction of the federal and state courts located in New York County NY which shall constitute the exclusive forum for the resolution of any and all disputes involving the parties or arising out of connected with or related to this contract or the breach of any provision of this contract Exhibitor waives any right to assert lack of personal or subject matter jurisdiction 25 Outside Exhibits Hospitality Suites Exhibitor is prohibited
29. upying and dismantling exhibits If Exhibitor fails to begin installing its display in its assigned space 24 hours prior to Event opening or leaves its space unat tended at any time during the Event Emerald shall have the right to take possession of the space terminate this contract and no refund will be due to Exhibitor even if Emerald resells the space All exhibits must be open for business at all times during the Event If Exhibitor through circumstances beyond control is delayed in arrival or set up it must notify the appropriate Emerald contact immediately 13 Event Set Up Removal and Hours Information on Event set up installation removal and hours will be provided to you separately Please make note of the following a Only Exhibitor will be permitted in its booth 2 hours prior to published Event Open Times b Exhibitor must leave its booth no later than 60 minutes after official closing time c No staff of the Exhibit Facility has any authority in regard to exhibits or in exhibit area other than authorized security personnel d No one under 16 years of age admitted on the show floor during move in out days of the Event e Exhibits must remain open in accordance with the schedule published prior to the Event or as amended by Emerald NO BREAKDOWN or DISMANTLING OF EXHIBITS will be permitted before the Event officially closes down If Exhibitor infringes this rule it will be assessed a fee of 500 and may be banned from future

2014 WPPI Expo Exhibit Space Contract

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