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discount deadline date • july 28, 2011

1. d P Us jv E mu T i r LP T i b i we i LEE T M xut m Cal T aa am RA mua san i m E X Yl A qa a 7 amm mm iem i W L SCHO s i L t e E 4 Pa x L yet D i a a n 0 a Tir Lon un tX 8 he Ix ai f tino x wa T hii oem na 1 co i i a p 1 nanni k d f b a w s a E i ri Ju 3 ABF FREIGHT SYSTEM INC TRADERSAS ph y ans SHOW Name Wo RE ANA OSSIA AL SIS RAMS MS Booth Number Show Date Show City uu Contractor RP RITIRI Bn VA AAAA Name Title Company ONBO ANAE ved ee ICI y Y U Ae State Zip Box Zip Street Address Phone Fax E mail Estimated Exhibit Value Normal Exhibit Weight Number of Shows Per Year Normal Number of Exhibit Pieces Crates Cartons Cases Carpet Would you like to be included on future mailings Yes O NO Would you like an ABF Trade Show coordinator to call you with a quote or information O Yes O NO Please send me a detailed information packet on ABF s Trade Show Service 1 Please fax completed form back to 800 836 3320 ABF Freight System Inc Trade Show Services Box 697 Cherryville NC 28021 tradeshow abi COM
2. t lt lt V INCLUSIVE SERA Garment Rack IRA Call for Availability Back to Table of Contents DISPLAY TABLES Display Tables Display Tables Please refer to the order page fora complete list of table sizes Display Cubes Subject to availability sizes vary Contact your CSR with inquires INCLUSIVE Display Cubes Management SIGN IMS Back to Table of Contents 18 IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Check color fabric choice _ White Standard C Blue Check color fabric choice white Standard C Blue Silver LI Black C Red C Silver LI Black L Red Gray Fabric Black Fabric L Gray Fabric Black Fabric DISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL Standard Desk 225 00 White Standard Desk 325 00 Color Standard Desk 300 00 Fabric Deluxe 1 White 325 00 Deluxe 1 Lower 425 00 Panel Color DISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL 375 00 475 00 Computer 275 00 335 00 Counter White Computer 375 00 435 00 Counter Color Computer 350 00 410 00 Counter Fabric 4 FT SHOWCASES DISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL Matfview sesco som full view 295 00 450 00 445 00 545 0
3. Panel Size Key A 46 75 T x 37 625 W B 88 75 x 37 625 W C 12 T x 76 625 W D 12 Tx 60 W E 34 75 T x 37 625 W 34 75 42 W INCLUSIVE a aa Lanvin V Q O mm Q gt lt lt lt gt O V Em CUSTOM RENTAL UNITS Key 34 75 T x 60 W B 34 75 T x 18 125 W C 34 75 26 25 D 34 75 x 60 W 44 625 60 44 625 x 37 625 G X o Hardwall panels also Rental Units Include available in color and Custom Graphics and Company Logo l abl t dditional fabric choices below Installation and Dismantling Choice of Standard Carpet Color Graphics and Logo to be provided by Booth Header with Company Name correct format Blue Green 2 Stem Lights Per 10 Ft Unit Red Standard White Hard Panel Walls Fus d Gray Fabric Black Fabric 2 INCLUSIVE ld Alada Tenn Back to Table of Contents 29 s IFLA 2011 F LA 2 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 1 Ship in advance to the warehouse Ship prepaid and keep an inventory and the tracking numbers of all your shipments 2 Place a rider on your insurance policy from the time your exh
4. Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf IMS reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Adjustments and Cancellations Adjustments to your invoice will not be made after the close of show Some items services and labor are subject to cancellation fees Refer to each order form for details Understand that the total on the calculation of orders may not directly reflect your final invoice due to any additions to the order on site or any errors made in the calculation total prior to order entry If you have any questions regarding our payment policy please call exhibitor services at 817 337 3050 or visit our Service Desk at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with IMS You agree to late fees up to 1 596 per month on any balance left without appropriate card on file For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event Initials of authorized signature from Payment Policy Authorization Form IMPORTANT any unauthorized representatives
5. dp NCLUSIVE IMS Back to Table of Contents IFLA 2011 PUERTO RICO 13 18 August San Juan DISCOUNT DEADLINE DATE JULY 28 2011 Credit Card Authorization MasterCard VISA American Express Corporate Personal IFLA 2011 World Library and Information Congress August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center san Juan PR 00907 All orders are regulated by IMS Payment Terms amp Conditions as well as Material Handling Terms amp Conditions _ JO j j LJ L1 ACCOUNT NUMBER Card Holders Name Please Print Billing Address City Phone Number EMail Address Calculation of Orders estimate e Material Handling STBD AT SHOWSITE e Installation amp Dismantle Labor STBD AT SHOWSITE e Forklift TBD AT SHOWSITE e Hanging Sign STBD AT SHOWSITE e Furnishings Specialty Furniture amp Accessories Total all pages e Carpet e MS Rental Exhibits or Custom e Booth Cleaning e Floral e Custom Signs amp Banners e Electrical e Audio Video e Subtotal Tax 7 e TOTAL Back to Table of Contents Fax Number EXPIRATION DATE SECURITY CODE Card Holders Signature Required for Processing State Zip Booth Number EMail Address to send Invoice EXHIBITING FIRM RETURN ORDERS TO ADDRESS OR FAX NUMBER BELOW IMS Inc 717 West Park Drive Keller TX 76248 Phone 817 337 3050 Fax 888 301 1273 Your order will not be proc
6. Sun Holidays FIRM NAME ADDRESS CITY STATE EMAIL ADDRESS Credit Card Visa MasterCard AmeEx Credit Card Number Signature of Card Holder 20 00 30 00 35 00 69 50 115 50 PHONE Discover 26 00 39 00 45 50 BOOTH Check here for 24 hour powe Double electrical rate for this service There is a minimum labor charge of 1 hour for hook up and 1 2 hour to dismantle for special events island booths and all services in excess of 2000 watts or 20 amps of 110 volt power Any labor in excess of the minimum charge and any materials will be charged at a time and material basis understand that services may need to be completed at a time that am not in the booth to provide a signature By my signature on this form approve the labor items charges to my invoice that are required to complete the installation of electrical requirements for my booth ISLAND BOOTHS A scaled floor plan must accompany orders showing locations of electrical outlets connections and lighting equipment TOTAL FAX ZIP CODE Expiration Date Security Code Fax to 888 301 1273 along with completed payment policy Back to Table of Contents Ap NCLUSIVE IMS 2 cc O LL cc LL cc O t Q cc Q IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Conventio
7. display house independent or lighting contractor Does Your Sign Require Electricity Please indicate method of supervision you require for Assembly assembly and disassembly PLACEMENT OF DIAGRAM No Supervision Required e Use diagram below to represent your booth space Indicate how far in from each boundary you would like your sign placed IMSI amp D Exhibitor Personnel e The ceiling structure and relation to the support beams may Display House require your sign to be moved from your specified location n Feet in from the back aisle Additional crew and or equipment will be used if the supervisor deems it necessary to safely complete the installation Feet in Foatin and or dismantling of a job and it will be charged accordingly from the left from the right aisle aisle Fax to 888 301 1273 along with completed payment policy Feet in from the front aisle ELE 1116 Back to Table of Contents gt oc LL oc oc O oc O ea t m HANGINGSIGN IFLA 2011 F LA 2 0 1 1 World Library and Information Congress RICO August 13 18 2011 PUERTO 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 If your booth is larger than a 20 x 20 please include a copy of your own diagram with your order PLEASE CLEARLY MARK THE FRONT OF YOUR BOOTH Your Booth LE LLL Adjacent Booth Adjacent Booth Adjacent
8. 30 days of the close of the show on which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against InclusiveManagementServices Inc IMS or its subcontractor more than one year after the accrual of the cause of action 5 Inclusive Management Services Inc IMS will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor 6 Inclusive Management Services Inc IMS will not be responsible for improperly packed or concealed damages to exhibits 7 The placing of an order for the services or laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Section 1 through 5 above ELE feriti IMS cc O CO t E cc LL gt V lt O cc o gt E CO lt Er LL O V 2 E Back to Table of Contents IFLA 2011 F LA 2 0 1 1 World Library and Information Congress io ua August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 Exhibiting Name Booth Contact Name Booth Size x Email Address In order to better serve you please complete the following information if your display is to be set up and or dismantled by IMS and you w
9. 800 654 7019 Back to Table of Contents 42 Commercial Invoice Shipper Name Consignee Name Street Address Street Address Complete Commodity Description HM Schedule B Manufacture UOM USD USD Subtotal USD Total Freight Charge Total Insurance Cost Total Invoice Value USD I we hereby certify that the information on this invoice is true and correct and that the contents of this shipment are as stated above These commodities technology or software were exported from the United States of America for ultimate destination Signature and Title of Authorized Person in accordance with export administration regulations Diversion contrary to U S law is prohibited 10 12 07 Back to Table of Contents 43 SHIPPER PLEASE NOTE FREIGHT CHARGES ARE PREPAID ON THIS BILL OF LADING UNLESS MARKED COLLECT STRAIGHT BILL OF LADING ORIGINAL NOT NEGOTIABLE FREIGHT SYSTEM INC PLACE PRO LABEL HERE Shipper s Bill of Lading No FORT SMITH AR 72917 800 610 5544 ABFS abf com Consignee s Reference PO Mo Cullect On Delis ery shipments the letters COD must appear before commigree s name Oc as otberwice provided im item 430 Sec 1 TRAILER NUMBER B L DATE CONSIGNEE TO NAME PLUS ROUTE STREET SPECIAL INSTRUCTIONS CITYISTIZIP Check box if corrsignee contact required prior to delen Consignee telephone SHIPPER FOR PAYMENT SEND BILL TO FROM N
10. ARRIVE BETWEEN July 18 August 10 2011 EVENT IFLA 2011 CARRIER NUMBER OF PIECES BOOTH 38 Back to Table of Contents v d IFLA 2011 F LA 2 0 1 1 World Library and Information Congress P UE AE UE 1 0 August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 e All shipments arriving to the facility prior to August 13 2011 shipment will be refused and returned to the local trucking terminal e Shipments will only be received at the show during the move in periods indicated on page one of this section e As exhibitor it is your responsibility to instruct your carrier to the proper dates and times for direct deliveries to the convention facility e Certified weight tickets amp bills of lading indicating weight must accompany freight delivery e Shipments received without receipts proper freight bills or specified unit counts on their receipts or freight bills such as UPS or van lines will be delivered to the exhibitor booth without guarantee of the piece count or condition No liability will be assumed by IMS for such shipments Please label each package or crate as follows Show Name IFLA 2011 To Your Company Name amp Booth c o IMS Inc Puerto Rico Convention Center 100 Convention Blvd San Juan Puerto Rico 00907 ELIA Moragement fenici vio Back to Table of Contents gt l O t LL lt lt gt gt lt O a
11. Facility 99 75 199 50 Special Handling to Convention Facility 95 75 191 50 Special Handling Inbound Outbound OT Surcharge Small Package Maximum Weight 50 Ibs 40 00 each Only applicable on SHOW DAYS ELE Livio Please use the Material Handling Re Cap Form to calculate your estimated Material Handling costs Items will be weighed when received at the convention center dock for accurate billing rates V t cc V QO gt CC LL V O lt lt t t cc t gt Back to Table of Contents PE IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 EMPTY CONTAINER LABELS Empty labels for storage of containers during the show will be available at the Exhibitor Service Center Affixing the labels is the sole responsibility of the exhibitor or representative All previous labels should be removed IMS assumes no liability for errors to the above procedure removal of containers with the old labels improper information or valuables stored in containers with old empty labels Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center SPECIAL RATES AND SERVICES Steel banding is available at 0 95 per linear foot plus one h
12. This section contains the necessary information and forms for service we provide such as rental furnishings carpet custom rental units material handling and amp D labor For any services you require please print and fill out the necessary forms and return to the contractors fax number designated on the form along with the completed Payment Policy form We look forward to a successful event and please don t hesitate to contact your customer service representative at 248 850 7351 should you have any questions Sincerely Inclusive Management Services Inc V cc CO gt lt LL 2 O QO LLJ gt 55 05 vio Back to Table of Contents cu IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Inclusive Management Services Inc is proud to be your Exposition Management team for this event The following is important information and dates to keep at hand Official General Contractor Genaral Show Information Ceiling Height 25 Inclusive Management Services Inc Booth Size 10 x 10 717 West Park Drive Keller TX 76248 Booth Options Phone 817 337 3050 Space only Fax 888 301 1273 Hard wall Booth with Furnishings Package service inclusivemanagement com See appropriate form Pg 12 Blue Carpet un IMPORTANT DATES July 18 2011 Shipments ma
13. color choice Blue _ Gray Burgundy Teal Red Black DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL QTY pf ers ssrssato CUSTOM CARPET ORDER Enhance the impression of your booth plus enjoy the added choices of designer colors by ordering our custom carpeting It is available for one time rental Carpeting is 300z Stain resistant Zeftron Nylon Other colors may be available please call 817 337 3050 for additional colors and prices C Tuxedo C Misty Gray C Bay Water C Cherry Red C Burgundy C Silver Mist _ Baby Blue _ Ebony _ Navy Sky Blue _ Dusty Rose _ Light Teal _ White Please fill out your choice below There is a minimum order of 200 square feet for custom carpet If additional carpet is required to cover steps skids and display cases please send a floor plan A quote will be forwarded to you before we proceed CUSTOM CARPET COLOR Check color above and put square footage here BOOTH SIZE X SQ FT 3 75 per SQ FT After discount deadline 4 75 per SQ FT CUSTOM CARPET RENTAL PRICE order includes installation poly covering and removal CARPET PADDING order includes installation and disposing of padding BOOTH SIZE X SQ FT 1 00 SQ FT CARPET VISQUEEN ORDER includes installation of Visqueen BOOTH SIZE X SQ FT 0 65 SQ FT Dont forget to order foam padding for added comfort and that enticing luxurious feel TOTAL EXHIBITOR NA
14. instructions and the exhibitor agrees to be responsible for pay ment of charges relating to such handling at the warehouse IMS assumes no liability as a result of such rerouting or handling 13 The Exhibitor agrees in the event of a dispute with IMS or its contractors rela tive to any loss or damage to any of the Exhibitor will not withhold payment in any amount due to IMS for freight handling services or any other services provided by IMS or its contractors as an offset against the amount of the alleged loss or damage Instead the Exhibitor agrees to pay IMS prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against IMS or its contractors shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits 14 No credit or refund will be issued on any orders cancelled after the advance order deadline date 15 No credit or refund will be issued close of event 16 Consignment of shipments to IMS Inc and or acceptance of shipments by IMS Inc shall constitute an agreement of all terms amp conditions set forth in this manual INCLUSIVE 11916 gt nl CO lt LL O V gt m um IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 A NON OFF
15. of Contents V QO gt cc V O lt lt t zm t cc LL t gt PE IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to un load sort and deliver What is Ground Loading Unloading Vehicles that are not docked height preventing the use of loading docks such as U Hauls flat bed trailers double drop trail ers company vehicles with trailers that are not at dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments are not easily accessible Freight is loaded to full capacity of trailer top to bot tom side to side One example of this is freight that is loaded down one side of a trailer that must by bypassed to reach target freight What is Designated Piece Loading Unloading Drivers that require the loading crew to brin
16. procedures are not ____ Display House followed IMS cannot guarantee the hanging of Please indicate method of supervision you require for assembl and disassembl your sign e Additional crew and or equipment will be used if the supervisor deems it necessary to safely complete the installation and or dismantling of a job and it will be charged V LL t a lt O O lt O lt t Overtime 4 30 p m to 8 30 p m Monday through Friday 8 00 a m to 4 30 p m Saturday amp Sunday All Day Double Time AII day holidays ELE vio Materials Cable clamps etc additional and charged accordingly Back to Table of Contents PE IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Booth Booth Size SIGN DESCRIPTION SIZE amp WEIGHT e For signs other than banners include blueprint or drawing with detailed information so hanging anchor points can be determined Scissorlift Type Cloth Banner Metal or Wood Approx Hours Hourly Rate Total Estimated Cost Other Square Triangle Rectangle Other Approx Hours Hourly Rate Total Estimated Cost Height Length Width Supervision for assembly and disassembly of overhead hanging can Weight of Sign be provided by IMS at an additional cost or by your company representative
17. t cc QO Dai Back to Table of Contents IFLA 2011 F LA 2 j 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Wa sa x 532450 4200 _ Se j ro 67200 Meeting Rm 22 Plasma Display with Floor Stand no speakers 5654 50 85100 5 Femme ee sss 120850 ea O EDI 32 Flat Monitor with Table Stand w DVD and Set of Speakers S643 50 S836 50 _ e Items selected will be charged for the 42 Plasma Display with Floor Stand w DVD and Set of Speakers z S863 50 1 122 50 show days of the a 50 Plasma Display with Floor Stand w DVD and Set of Speakers 1067 00 1 387 00 To guarantee equipment availability please be sure to submit your order 30 days prior to delivery date Operator labor if requested is subject to the prevailing hourly rate with a 4 hour minimum COMPUTERS far os E TOTAL TETI N NE day is required A Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a 1 day minimum charge Multi Function Printer Fax Scanner E 165 00 214 50 1 870 00 2 430 00 B If services have already been SOUND SYSTEMS QTY DISCOUNT PRICE STANDARD PRICE TOTAL provided at the time of cancellation Small Sound System with 1 Speaker and 1 wired micropho
18. wishing to place an order at show site must provide a personal credit card Will your representative be authorized to order additional equipment and comply with above payment policy Yes No If yes state the name of the representative Company Name ELE vio O 5 lt O lt YO V gt cc gt Q lt amp Booth Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents 1 IMS and its contractors shall not be li able for damage loss or delay to uncrated freight improperly packed glass breakage or concealed damage 2 Relative to inbound shipments there may be a lapse of time between the deliv ery of shipment s to the booth by IMS or its contractors and the arrival of the Exhibi tor s representative at the booth Simi larly relative to outgoing shipment s it is possible that there will be a lapse of time between the completion of packing and the actual pickup of freight from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that IMS and its contractors are not liable for the loss of disappearance of or damage to Exhibitor s freight after the same has been delivered to Exhibitor s booth nor are IMS and its contractors liable for Exhibitor s freight before it is picked up from the Exhibit
19. 0 Deluxe 1 Both 450 00 570 00 Panel Color Deluxe 1 Fabric 425 00 Deluxe 2 White 335 00 Deluxe 2 Lower 435 00 Panel Color Deluxe 2 Both 460 00 Panel Color Deluxe 2 Fabric 435 00 545 00 475 00 575 00 600 00 DISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL s32500 ssosoo _ full view 325 00 559509 575 00 _ COUNTER STORAGE UNITS CREDENZA S Check color fabric choice white Standard L Blue silver Black Red Please Note On items where a color choice is of Gray Fabric LI Black Fabric fered if one is not chosen we reserve the right to DISCOUNT STANDARD choose one for you DESCRIPTION PRICE PRICE TOTAL Storage Unit 290 00 375 00 White Storage Unit Color 390 00 475 00 Storage Unit 365 00 450 00 Fabric TOTAL EXHIBITOR NAME BOOTH 8 2M Storage Unit 525 00 615 00 Color 2M Storage Unit 500 00 590 00 Fabric Fax form to 888 301 1273 along with completed payment policy w B wp Back to Table of Contents 2M Storage Unit 425 00 515 00 White gt cc O LL cc CC O V lt lt O a gt O QO gt lt l a V SHOWCASES amp STORAGE UNITS Computer Counter 1M x 1 2M x 42 T Storage Unit Credenza 40 W x 21 5 D x 39 T Showcases available in 4 and 6 ft lengths Full View Showcase Aft x 1 2M x 42 T Stor
20. 00 Any furnishings tables chairs etc on the Options Model 7 4 840 00 6 295 00 Pages Please Complete The Following Model Number Font Style C Futura Humanist C PosterBodoni Times New Roman Other Font Color Black Blue L Red L Green L Burgundy L Teal Carpet Color Black Blue Red Grey Hunter Green Hardwall Panel Color white Blue L Gray Red Fabric Walls check here Gray Black Hardwall Panel Color Fabric Choices back panels only Panel 1 Panel 2 Panel 3 Panel 4 Panel 5 Panel 6 Identification Sign to Read Indicate Date amp Time of Arrival ALL PANELS COME STANDARD WHITE COLOR AND OR FABRIC ADDITIONAL 225 00 PER PANEL Terms and Conditions Must be signed for order to process Payment may be made by check up to two weeks prior to the show opening All orders received after the Deadline Date will be processed at the After Deadline Price Exhibitor is responsible for all items for the duration of the show Charges are for rental of equipment only All items remain the property of IMS No refunds exchanges once show move in begins All claims or discrepancies must be settled prior to show closing MS is not responsible for exhibit materials left in IMS rental exhibits or counter storage units TOTAL For a specially designed unit please contact our Customer Service Department at I have read and understand the Terms amp Cond
21. 11 100 Convention Blvd Puerto Rico Convention Center san Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 FURNITURE ITEMS DRAPED TABLES 30 High Check color choice _ Gold L Green C Teal C Red Black Blue Ll silver white lBurgundy DISCOUNT STANDARD PRICE 4 Long 30 High 112 75 146 50 DISCOUNT STANDARD DESCRIPTION PRICE PRICE Gray Side Chair 71 50 92 95 Gray Arm Chair 79 75 103 50 Armless 94 50 122 75 Secretary Chair 313600 5768 Directors Chair 30 80 75 105 00 Directors Chair 40 88 00 114 50 Pedestal Table 120 00 156 00 30 Hx 36 W Black or White Pedestal Table 155 00 115 50 126 25 40 H x 36 W Black or White Bistro Table 30 H x 30 W Black or White Bistro Table S104 50 S82 50 S115 50 77 00 50 25 65 25 25 00 32 50 QTY TOTAL 198 00 150 25 164 25 40 H x30 W Black or White Coffee Table 18 H 135 75 107 25 150 25 100 00 Sign Holder Literature Stand Bag Stand Easel Wastebasket ADDITIONAL DRAPERY Check color choice _ Gold L Green _ Teal L Red Black Blue Ll silver white lBurgundy DISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL 4thsideDraped 5375 6975 ues 5 mem sua s2500 EXHIBITOR NAME BOOTH 8 Back to Table of Contents QTY DESCRIPTION PRICE TOTAL suns ses 10ng30 High 512650 51
22. 17 337 3050 ext 5 If you have any questions regarding our payment policy please call exhibitor services at 817 337 3050 or visit our Service Desk at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or wire transfer however we require your credit card charge authorization to be on file with IMS Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf IMS reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Adjustments and Cancellations Adjustments to your invoice will not be made after the close of show Some items services and labor are subject to cancellation fees Refer to each order form for details Understand that the total on the calculation of orders may not directly reflect your final invoice due to any additions to the order on site or any errors made in the calculation total prior to order entry Authorized Signature of Credit Card Provided Date Exhibiting Firm Booth dpi t tusiv i IMS V gt cc LL O lt gt V lt a gt CC amp a Page 2 of 2 Back to Table of Contents um IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 Augus
23. 639 DRAPED TABLES 42 High Check color choice Gold Green L Teal C Red _ Black Blue _ silver white _ Burgundy DISCOUNT STANDARD PRICE PRICE UNDRAPED TABLES DISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL a Long 42 High 113 95 14825 6tongso High 5107 50 13975 S 1 42 126 50 164 50 8 Long30 High 126 50 164 50 TABLE RISERS DISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL QTY DESCRIPTION TOTAL L eio high sesso 59925 TOTAL INCLUSIVE Fax form to 888 301 1273 along with completed payment policy SEATING Side amp Arm Chairs May be square or round back dependent on availability Counter Stool Secretary Chair Armless Secretary Chair V O Pa CC LL Ls cc lt cc cc c lt c V dr INCLUSIVE Back to Table of Contents TABLES Cocktail Table 18 Square Coffee Table un O Pa cc MN LL LL a lt a cc t lt lt un Pedestal Table imm IMS Back to Table of Contents ACCESSORIES Wastebasket Sign Holder Literature Stand Fish Bowl UV O c cc LL kL O a lt cc 2s
24. AME STREET STREET CITY ST ZIP CITY ST ZIP and remit to Street ity a C O D charge Shipper Carrier must collect cash money order bank cashiers check or bank carntified check unless shipper signs hero To accept company check to be paid by Y Consignee O Kind of Package Description of Articles Special Marks and Exceptions Weight CH Cube Subject to correction Subj to Ref Optional orrection Mark X to designate Hazardous Materials as defined in DOT Aequlations NOTE 1 Where the rate is dependent on value shippers are required to state specifically Freight charges ara PREPAID in writing Ihe agreed or declared value of the property as follows ION CETERO CHECK BOX IF COLLECT The agreed or declared value of the property is specifically stated by the shipper to be not exceeding M pe lt FOR FREIGHT COLLECT SHIPMENTS NOTE 2 Liability Limitation for loss or damage on this shipment may be applicable Guia Wa tora dip eae fu KE PU ME NONU See 49 LI S C 14706 c 1 AB The carrier may declina to make delivery of this shipment without payment of Insight and all other lawtul changes NOTE 3 Commodities requiring special or additional care or attention in handling or showing must be so marked and packaged as to ensure sale transportation with ordinary care See Sec 2 8 of NMFC item 360 Notify id problem enroute or ai delivery RECEIVED Subje
25. Booth COMPANY NAME BOOTH Fax to 888 301 1273 along with completed payment policy Back to Table of Contents ELUTE 1116 lt O lt lt cc O c O V O lt O lt t HANGING SIGN HANGING SIGN TO WAREHOUSE COMPANY NAME Show Name IFLA 2011 ABF Freight c o IMS Inc Road 5 km 7 4 Bldg 1 Catano Puerto Rico 00962 SHIPMENTS SHOULD ARRIVE BETWEEN July 18 August 10 2011 EVENT IFLA 2011 CARRIER NUMBER OF PIECES BOOTH HANGING SIGN HANGING SIGN TO WAREHOUSE COMPANY NAME Show Name IFLA 2011 ABF Freight c o IMS Inc Road 5 km 7 4 Bldg 1 Catano Puerto Rico 00962 SHIPMENTS SHOULD BEGIN ARRIVE BETWEEN July 18 August 10 2011 EVENT IFLA 2011 CARRIER NUMBER OF PIECES BOOTH 52 Back to Table of Contents IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 CLEANING ORDER FORM CARPET SERVICE Check One Vacuum Booth Carpet One Time before Show Opens Booth Sq Ft x 038 L Booth Sq Ft 5 0 42 5 Vacuum Booth Carpet Daily before Show Opens 3 days Booth Sq Ft x4 Sq Ft x 0 32 Booth Sq Ft x4 Sq Ft x 0 35 Calculate 3 times the square footage of booth space for dail Shampoo Booth Carpet One
26. D TO THE WAREHOUSE At the close of the show for re forwarding or storage there will be an additional charge of 69 00 per cwt On straight time 138 00 per cwt with a 500 Ib minimum LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave his firm until they are returned after the show All exhibits or materials handled by IMS an insured at a value not to exceed 0 25 per pound and is not to exceed a maximum of 50 00 per item or 1000 00 per claim whichever is less However IMS and its subcontractors are not insurers The amounts paid to IMS are based on the value of the material handling services and are unrelated to the value of the property being handled IMS and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts work stoppage fire theft windstorm water vandalism acts of God mysterious disappearances or other causes beyond its control or for ordinary wear and tear in handling of equipment IMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth or before they have been picked up for loading at the exhibit hall IMS shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage All Bills of Lading covering outgoing shipments which are given to IMS by exhibitors will be checked at the time of pickup from the booth and corrections made where discr
27. Fabric Black Fabric Back to Table of Contents Rental Units Include Installation and Dismantling Choice of Standard Carpet Color Booth Header with Company Name 2 Stem Lights Per 10 Ft Unit Standard White Hard Panel Walls Custom Graphics and Company Logo available upon request for additional charge Graphics and Logo to be provided by exhibitor in correct format Panel Size Key A 88 75 T x 37 625 W B 88 75 T 29 375 W C 34 75 T x 76 625 W D 34 75 T x 29 375 W E 12 T x 29 375 F 12 T x 37 625 W G 12 T 115 625 W B INCLUSIVE Hanae Servii IMS V O Q gt lt l i lt lt cc gt V QO CUSTOM RENTAL UNITS Hardwall panels also available in color and fabric choices below ELES P Gray Fabric Black Fabric Back to Table of Contents PanelSizeKey 28 75 Tx76 625 W B 88 75 Tx12 W C 12 Tx29 375 W D 88 75 T x 37 625 W CGESA2Tx48W 88 75 x 37 625 W G 46 75 T x 12W 34 75 T 37 625 W 1 88 75 T x 29 375 Rental Units Include Installation and Dismantling Choice of Standard Carpet Color Booth Header with Company Name 2 Stem Lights Per 10 Ft Unit Standard White Hard Panel Walls Custom Graphics and Company Logo available upon request for additional charge Graphics and Logo to be provided by exhibitor in correct format
28. ICIAL CONTRACTOR IS Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site at the convention facility and does not represent one or more of the official contractors 1 Exhibitors who choose to use a Non Official Contractor must complete and sign this form It must be received at Inclusive Management Services Inc IMS no later that the Deadline Date NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE 2 The Non Official Contractor must provide IMS with a copy of valid Certificate of Insurance This certificate must be received no later than the deadline date NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE 3 Failure to provide IMS with items 1 and or 2 above will result in said firms being required to hire installation and dismantling labor from IMS Non Official Contractors will be able to provide supervision only 4 All representatives of the Non Official Contractor must obtain an Exhibit Crew badge at the Show Office Notification Deadline Date JULY 16 2011 EXHIBITING FIRM BOOTH AUTHORIZED NAME AND TITLE AUTHORIZED SIGNATURE FULL NAME OF NON OFFICIAL CONTRACTOR COMPLETE ADDRESS CITY STATE ZIP CODE AUTHROIZED NAME AND TITLE AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER NON OFFICIAL CONTRACTOR SHOW SITE REPRESENTATIVE If not the same as above DIRECT PHONE NUMBER
29. IFLA 2011 PUERTO RICO 13 18 August San Juan IFLA 2011 World Library and Information Congress August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center san Juan PR 00907 Inclusive Management Services strongly recommends that you familiarize yourself with all the information included in this Exhibitor Service Manual The information will benefit you as to certain procedures to insure a successful event However in order to expedite this process there are links to the listed pages below Just click on the desired page and it will take you directly to that section in this manual use the links below to skip to specified sections of the kit Special Handling Definitions Material Handling ReCap Warehouse Shipments Shipping Labels Warehouse Direct Shipments to the Convention Facility Shipping Labels Convention Facility ABF Show Carrier Installation amp Dismantling Order Form Limits of Liability Responsibility for Labor Supervised Labor Forklift Hanging Sign Cleaning Order Form Floral Order Form Custom Signs amp Banners Order Form Preferred Formats for Incoming Graphics Electrical Audio Visual Order Form Internet Order Form TABLE OF CONTENTS e Welcome Letter e Fast Facts e Payment Policy Authorization Form e Payment Policy Terms and Conditions e limits of Liability e ntent to Use Non Official Contractors e Non Official Contractors Rules and Regulations e Third Par
30. ISCOUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL Ficus eo 700 Ficus Tree 7 Long 80 00 90 00 Leaf Ficus Topiaries 6 80 00 90 00 and up pem s 399 2995 Flower Arrangements 75 00 95 00 and up and up 5tpalm 56000 7000 6 7u2 palm 7500 8500 Spatiphilum 55 00 Sensatione Container Style Black Plastic L Terra Cotta Plastic Flower s Greenery circle one yes no gt oc O LL oc oc O lt oc O LL Height Width Container Type Color COMPANY NAME TOTAL BOOTH Fax to 888 301 1273 along with completed payment policy Back to Table of Contents dp iNCLUSIVE IMS um IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 We are pleased to be able to offer you custom sign services so you can tailor your sales message to the particular audience at this event Select one of the standard sizes or order a special size with you logo and other graphics Call or fax your sign ideas to our Customer Service Representative to discuss the best approach e Prices below are for one color copy up to 10 words on white card stock e f request is placed at show site please allow a minimum of 24 hours for sign delivery DISC
31. JULY 28 2011 Reserve forklift labor below Starting times can be guaranteed only when labor is requested for 8AM Confirm labor and forklifts by 2 30 PM the day before date requested Please have a representative pick up the crew at the IMS Service Desk amp supervise the work to be done Upon completion the exhibitor s representative will return the crew to IMS Service Desk and approve the work order DATE TIME H of Forklift Crews Standard Price Overtime Price TOTAL INSTALL DISMANTLE 155 75 DATE TIME of Additional laborers Standard Price Overtime Price TOTAL INSTALL 101 75 DISMANTLE 101 75 TOTAL Describe work to be done Overtime 4 30 p m to 8 30 p m Monday through Friday 8 00 a m to 4 30 p m Saturday amp Sunday All Day COMPANY NAME BOOTH Fax to 888 301 1273 along with completed payment policy Back to Table of Contents dpi tust TM gt cc O cc cc O Ls x x O PE IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Booth Booth Size iuc m e Rates are per lift and crew per hour e All ceiling rigging must conform to Show Managment One hour minimum Bett cew rules and regulations and facility limitations Straight Time cannot be guaranteed e All overhead hanging signs or
32. ME Please Note On items where a color choice is offered if one is gt oc oc sE oc N O lt oc gt O oc O LL not chosen we reserve the right Management Services to choose one for you L Ac GOVE ow BOOTH Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents STANDARD CARPET Burgundy Black INCLUSIVE Seien Red Back to Table of Contents 23 CUSTOM CARPET Burgundy Cherry Red Baywater Baby Blue Light Teal Gunmetal Ebony Dusty Rose Sky Blue Silver Mist Navy Misty Gray INCLUSIVE 665 InAC BEWE AP White Back to Table of Contents 24 4 IFLA 2011 F LA 2 0 1 1 World Library and Information Congress ESI Ua August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center san Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 MODEL NUMBER DISCOUNT PRICE STANDARD PRICE Package Includes Installation amp Dismantling Model 1 2 090 00 2 725 00 Choice of Carpet Color Company ID Sign Model 2 2 420 00 3 150 00 2 stem lights per 10 unit Model 3 3 080 00 4 025 00 Model 4 4 290 00 5 575 00 packase Does Not Incude Model 5 4 950 00 6 435 00 Exhibitor is responsible for ordering electrical outlet This is not included in the package Moscio 55 060 00 205320
33. OUNT STANDARD QTY DESCRIPTION PRICE PRICE TOTAL rar se som mn sseso m sm sao mes serss woas sens s Lar luxu seas 922 maze eo men maa mss TOTAL SIGN COPY Use additional sheet of paper if more space is needed 72 TT lt lt lt CO c 72 lt O 72 Background Color Lettering Color Horizontal Vertical ADDITIONAL SERVICES INCLUDE Foam core signs Special Graphics Art Work Silk Screening Emblems Trademarks Logos Banners etc Please call for estimates CUSTOM EXHIBITOR NAME BOOTH 8 Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents dpi tust IMS IFLA 2011 F LA 2 0 1 1 World Library and Information Congress E RU e August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center san Juan PR 00907 Preferred Format s for Incoming Graphics Logos Vector based files always work best to create large format graphics and signage Graphics Supplied by Client PDF files distilled at high resolution with fonts and graphics embedded are preferred as each individual graphic MUST be scaled to proper size and dimension for final output printing Other file formats are accepted Software Type of file Adobe Photoshop EPS Raster Based PSD TIFF PC MAC Adobe Illustrator EPS Vector based AI PC MAC F
34. TH Fax to 888 301 1273 along with completed payment policy Back to Table of Contents 11116 lt O lt lt a O lt QO aa Q IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 EXAMPLES OF HOW TO READ METAL PLATES ON EQUIPMENT V120 PHI i a V230 O VOTES Hz60 ipt A30 30 Amp cycles 1000 3 Phases W1000 wat PH3 Power Locations Inline booths Back to back Peninsulas Peninsula Booths WHERE WILL MY OUTLET BE LOCATED Your outlet will be located as depicted as shown unless POWER LOCATIONS X Indicates location of outlet floor plan received indicates otherwise 1 Orders must be received a minimum of ten 10 days prior to scheduled event set up for discount rates Orders received less than 10 days prior to scheduled event set up will be charged at the floor order rates 2 The electrical contractor is not responsible for voltage fluctuation or power failure due to temporary conditions For your protection you should install a surge protector on your computer s All electrical installations and connections to all electrical service should be made by the show electrician The electrical contractor will not be responsible for any damage or loss of equipment component computer hardware or software and or damage or injury t
35. TYPE OF SERVICE TO BE PERFORMED dpi tusiv s IMS Please fax form to 888 301 1273 by the deadline stated on this form Back to Table of Contents CC Q t cc lt O Q QO as LL O lt O lt V lt lt PE IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Notification Deadline Date JULY 16 2011 Inclusive Management Services Inc IMS has been selected as the Official Service Contractor and must be used for all material handling furniture rental signs rigging cleaning and installation and dismantling of decorations A Non Official Contractor Is Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site and does not represent one or more of the official contractors 1 Each representative on a Non Official Contractor must physically pick up in person an Exhibitor Crew badge at the Show Office If a representative of a Non Official Contractor does not have any identification which verifies his her employment by a Non Contractor he she must be accompanied to the Show Office by a representative who does have verifying identification 2 These services shall not conflict with existing labor regulations or contracts and in fulfilling his obligat
36. Time Booth Sq Ft x 0 46 Booth Sq Ft x 0 50 NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest that you order cleaning service at least once prior to the show opening PORTER SERVICE Empty wastebaskets police floor at two hour intervals Check one 65 00 per day 1 400 Sq Ft specify days 75 00 per day 1 400 Sq Ft specify days 95 00 per day 401 up Sq Ft specify days 110 00 per day 401 up Sq Ft specify days EXHIBIT CLEANING SERVICE Check One Cleaning and dusting of display background and furnishings ONCE before initial opening of show 65 00 per 10 foot booth space 75 00 per 10 foot booth space Cleaning and dusting of display background and furnishings DAILY during show 55 00 per day per 10 booth space 65 00 per day per 10 booth space Prices in blue reflect POST deadline date prices MAE L Ut X gt oc O Li oc EN oc O lt lt t LL l O EXHIBITOR NAME BOOTH 555057 vio Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents cu IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 D
37. X E Visa MC Diners Club Discover Credit Card Number Exp Date Security Code Customer PO if required or Purchase card used H Cardholder s Name Cardholder s Phone Number Cardholder s email address Cardholder s Billing Address State and Zip Code Customer Name to be Invoiced Invoice Order Number s Cancellation Policy Cancellations received less than 30 days but more than 15 days prior to the Event shall be subject to a cancellation charge equal to 5096 of the total estimate of charges described on the most recent proposal submission Cancellations received at least 15 days but more than 72 hours prior to the first day of the Event shall be subject to a cancellation charge equal to 7596 of the entire estimate of charges contained in the most recent version of the proposal Cancellations received 72 hours or less before the first day of the Event or after equipment has departed from its storage facility will be subject to a cancellation charge equal to 10096 of the total estimate of charges described on the most recent version of the proposal Customer agrees and acknowledges that the cancellation charges described in this paragraph are reasonable and appropriate under the circumstances if Customer cancels the Event and or cancels the provision of audiovisual equipment and services by PSAV Cancellation fees including fees to cover any incurred costs shall be due immediately upon any such cancellation by Customer I pleas
38. age Unit and Computer Counter available in Sentra and Gray Braelock V lt lt O gt O QO gt t V inclusive Half View Showcase e 2M x 1 2M x 42 T IRA Back to Table of Contents CUSTOM RECEPTION DESKS All Reception Desks are Standard White Hardwall Panels Color Fabric available for additional charge Standard Reception Desk 60 W x 17 D x 34 25 T Deluxe Reception Desk 1 60 W x 17 D x 34 75 T Header 60 W x 12 T Hardwall panels also available in color and fabric choices below Blue Green V lt LLI lt O gt O QO gt t V Red Gray Fabric Black Fabric Deluxe Reception Desk 2 60 W x 17 D x 34 75 T Lose since Header 60 W x 12 T Back to Table of Contents IFLA 2011 F L A 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 Check color choice L Blue C Gray C Burgundy C Teal Red C Black C Green DESCRIPTION DISCOUNT PRICE STANDARD PRICE QTY 9fximf 425 2675 2925 9fxso 32195 37025 ____ 9fx40f 36040 445 SPECIAL CUT CARPET Minimum Order is 100 Square Feet Choose from above colors Check
39. alf hour minimum labor Mobile equipment will be moved in and out of the exhibit hall on a time and material basis with a minimum 250 charge per round trip AGREEMENT OF TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to IMS for the incurred services described herewith OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information Labels and Bills of Lading will be avail able at the Exhibitor Service Center Previous shipping labels should be removed IMS accepts no responsibility for misdirected shipments as a result of old shipping labels remaining on containers IMS will route all shipments unless special advance arrangements are made Exhibits and materials for which arrangements have not been made with IMS or which have not been removed from the exhibit area on removal day will be transported to our warehouse at an additional charge to await disposition IMS reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five 5 business days following the close of the show No liability will be assumed by IMS as a result of such re routing or handling Any freight brought back to the warehouse for special pick up will be given an additional charge SHIPMENTS RETURNE
40. ary storage and reloading of its freight that IMS and its contractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employee of IMS or its con tractors shall sign a delivery receipt bill of lading or other document the parties agree that IMS or its contractors will do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof 10 IMS and its contactors shall not be liable for shipments received without re ceipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines Such shipment will be delivered have read and agree to this Limits of Liability Signature of authorized personnel Title Back to Table of Contents to booth without guarantee of piece count or condition 11 Empty container labels will be available at the IMS Service Desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY and IMS and its contractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 12 In order to expedite removal of freight from the show site IMS shall have the au thority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await exhibitor s shipping
41. banners must be assembled installed and removed by IMS Exhibitors display company and or I amp D representatives may Condor supervise but will not be allowed to assemble or Condor With Crew 390 00 465 00 install and remove the hanging sign Please complete the Scissorlift enclosed Labor Order Form to assemble our hanging Scissorlift with crew 300 00 375 00 sign e Set up instructions must be provided for signs needing Installation Estimate assembly Approx Hours Hourly Rate Total Estimated Cost e Hanging anchor points must be pre fabricated and ready for use e Electrical signs must be in working order and in Dismantle Estimate accordance with the National Electrical Code Approx Hours Hourly Rate Total Estimated Cost ELECTRICAL SERVICE requirements must be ordered _ in advance on the enclosed ELECTRICAL SERIVCE Supervision formsserbiy and disassembly ofowerhead hangingcan be Order Form provided by IMS Inc at an additional cost or by your company e If any hang point supports over 250 Ibs notify IMS representative display house independent or lighting contractor immediately for special authorization e Overhead hanging signs are to be sent in separate containers directly to advance warehouse using the enclosed Hanging Sign Labels This container MUST No Supervision Regiured arrive no later than one week prior to the first IMS Inc exhibitor move in day If these
42. ct to individually dele rmmiimed rates or cantracts that have been upon in ring beneeen Ihe canker and Shipper if applicable ale rise 16 tu rabes dassilicalione and rules that have boen established by the carrier and ane available to the shipper on request Every servico to be perlormmed hereunder shall be subject to all termes and conditions of the unitorm bill of lading set forth in the National Motor Freight Classification The shipper here certities thai he is familiar with all the terms and conditions of the said bit of lading and ihe said terms and conditions are hereby agreed to by ina shipper and accepted lor here and his assais h m 780 1 of ABF 111 rules Tor general liability limitations and lor Covirape available at addibonal Expense This is po certify that elg aera materiale aie pro past described and labeled arl are im proper mglition For secondi to the applicable pepe bornes of ihe Department af Vraersquserarion Additionally Gy ignacire on ris ball of Bing Shipper aurhorizes consen pa the Transporra rioni Sec 15 no aceon Tie ships when al the shipment equis TT via am ale carrier SHIPPER CARRIER ABF FREIGHT SYSTEM INC PER EE DATE PER SIGNATURE REQUIRED Driver signatuee only acknowledges receipt of freight bl IN Back to Table of Contents IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO Augus
43. e DHL are included in this catagory due to their delivery procedures 20 additional charge added to direct crated price UNCRATED Material that is shipped loose or pad wrapped NOTE Charges will be based upon the weight of your inbound shipments Each shipment received is considered separate shipments The minimum weight per shipment is 200 lbs Anything over will be rounded to the next 100 Ibs All late shipments will incur an additional 30 surcharge in addition to the rates listed below Does not include air charges for late freight received at the mainland OVERTIME An overtime surcharge of 2596 additional will be incurred for any shipments received or loaded out before 8 00 a m or after 4 30 p m Monday through Friday and all day Saturday and Sunday RECEIVING AT ADVANCE WAREHOUSE IS AS FOLLOWS RECEIVING FROM July 18 August 10 Description Price Per CWT Minimum Warehouse Shipment 8 00 a m 3 30 p m Monday Friday Direct to Warehouse 85 50 171 00 Late to Warehouse 111 25 222 50 Direct to Warehouse Inbound OT Surcharge 21 50 43 00 Special Handling to Warehouse 109 75 219 50 Late Special Handling to Warehouse 142 75 285 50 Special Handling to Warehouse Inbound OT Surcharge 27 50 55 00 Description Price Per CWT Minimum Show Site Shipment May Begin Arriving August 13 2011 Direct to Convention Facility 73 75 147 50 Direct to Convention Facility Inbound Outbound OT Surcharge 18 50 37 00 Uncrated to Convention
44. e print certify the above information to be true and correct to the best of my knowledge As the cardholder am authorizing the above credit card account to be charged for the attached order and any additional amounts incurred as a result of all show site changes ordered by my representatives and or place my card on file for Security Deposit purposes in the event of payment default cancellation fees or damages losses owed per PSAV Terms and Conditions Signature Date Back to Table of Contents 63
45. ed at the showsite rates FOR SHOW SITE ORDERS Simply order from Inclusive Management Services Inc staff at the Customer Service Center on the Exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by credit card will be required at the Customer Service Center for all show site orders dpi tust IMS Back to Table of Contents lt O lt gt cc O lt cc Lit cc O gt O a c IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUE CO August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center san Juan PR 00907 RTO 13 18 August San Juan Your booth comes furnished with Carpet in pre determined color one six foot draped table in pre determined color 2 side chairs 1 wastebasket and a 10 AMP outlet Corner Hardwall Booth In Line Hardwall Booth Please note that nothing may be screwed nailed or glued to the face of the panels nor may any part of the shell scheme be damaged or disfigured in any way If any such damage occurs the exhibitor will be billed for cost to replace these areas Any graphics applied to the panels should be by Blu Tak or ordered through our graphics department Any materials used in the display must be effectively fireproofed or made of non flammable materials in accordance with the standards of the appropriate authorities Any display work
46. epancies exist Furthermore the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier and during such time the materials will not be under the care or responsibility of IMS IMS and its subcontractors shall not be liable to any extent whatsoever potential or assumed loss of profits or revenues for any collateral costs which may make it impossible or impractical to exhibit same Claims for loss or damage which are not submitted to IMS within thirty 30 days of the close of the show shall be considered waived No suit or action shall be brought against IMS or its subcontractors more than one year after accrual of the cause or action thereof In order to expedite removal of materials from the show site IMS shall have the authority to change designated carriers if such carriers do not pick up on time Where the exhibitor makes no disposition materials will be either taken to a warehouse to await exhibitor s shipping instructions in which case extra charges will be the responsibility of the exhibitor or shipped to the exhibitor s address The consignment or delivery of a shipment to IMS or its subcontractors by and exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in the above section Api cross IMS Back to Table
47. essed without a credit card on file p NcLUSIVE aac lt O t N cc O t gt Q O lt LLJ gt gt t s IFLA 2011 F LA 2 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 PLEASE READ CAREFULLY Your signature to the Payment Policy form signifies that you understand and agree to all terms below Payment for Services IMS requires payment in full at the time services are ordered Further IMS requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor and material handling not covered by your initial payment including but not limited to any shipping charges Discount Prices To qualify for discount pricing orders must be received with payment on or before the discount price deadline Method of Payment IMS accepts MasterCard VISA Discover amp American Express Check or bank transfers Purchase Orders are not considered payment All payments must be made in US Funds drawn on a U S Bank Exhibitors may be subject to a 35 00 service fee for all returned checks and or charge backs Wire Transfer Please contact our office for wire transfer information 817 337 3050 ext 5
48. g multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are stacked Shipments Shipments integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternate Delivery Location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels of the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is mini mal and does not warrant the full uncrated rate for the shipment but does require special handling IMS defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express and UPS without an individual Bill of Lading requiring additional time labor and equipment to process What about Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equip me
49. ibit and product leaves your possession until it s return Your company is responsible for your exhibit and product 3 Ship your freight and product via common carrier or van line to arrive on your target date Use two day air freight if you are on a tight schedule and DO NOT SEND ANYTHING VIA U S MAIL 4 Be sure to remove old shipping labels before you send anything to the warehouse or to the show site 5 While making your shipping plans for the show also plan for shipping home after the show is over Make sure that someone from your company will be on site to oversee the outbound shipment of your display 6 Take the extra time to ensure that your display and product are packed neatly and securely 7 Provide General Contractor with the Freight Routing Form including the pro tracking provided in the ESM in the event your shipment is lost 8 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 9 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Drayage ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment 10 Please be sure to obtain and complete an IMS Bill of Lading Bill
50. ile Format Where possible use EPS or TIFF format Although there are many graphic file formats to choose from it is safest when printing to a PostScript device to use EPS for vector graphics and TIFF for raster bitmap graphics Vector graphics are object oriented files which contain drawing instructions and are used by applications such as Illustrator or Freehand 99 9 of logos fall into the Vector category Fonts in these EPS files should be converted to create outlines or convert to paths this will eliminate the need to download the fonts for outputting Raster graphics are bitmapped files such as scans or screen shots For TIFF files be sure to have the correct amount of data in the file for the line screen which will be printed see Digital Image Specifications Use an image editing program such as Photoshop or Live Picture for TIFF files Allow bleed for all graphics Resolution Minimum resolution of 96 dpi at final output size is required Internet Graphics downloaded or saved from Web pages are not acceptable for print products These graphics have low resolution images usually 72 PPI which are fine for screen display but far below acceptable quality standards for print Color work submitted for digital color should be in the CMYK Cyan Magenta Yellow Black mode which is mode required for the printing process Authors must ensure that color saturation color balance is correct before sending files If an RGB Red Green Bl
51. ill not be present to supervise the installation and or dismantle Freight will be shipped to Warehouse Show Site Date Total No of Crates Cartons Fiber Cases Other Specify Setup Plan Photo Attached To Be Sent With Exhibit InCrateNo Carpet With Exhibit Rented From Color Size Electrical Placement Drawing Attached Drawing with Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required Ship To U 5 2949 0 20 00 00 0000000000000 In the event your selected carrier fails to show on final move out day the show carrier will be utilized IMS will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel Method of Shipment Exhibit Transportation Common Carrier Air Freight Next Day 2nd Day L Deferred C Other Carrier Please indicate the carrier s name C Other Common Carrier m Other Air Freight m Van Line Freight Charges L Prepaid Bill To L Collect fg tust IMS Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents e O CO lt E TY 72 gt TY m Ta PE IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE
52. ions the representative of a Non Official Contractor shall adhere to the regulations set up by the hall and show management regarding entrance and work rules 3 The representative of a Non Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the show move in date and shall not solicit business on the show floor 4 The representative of a Non Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation including overtime pay for stewards restoration of exhibit space to its initial condition etc It is the responsibility of the Exhibitor to see that each representative of a Non Official Contractor abides by the Official Rules and Regulations of this Exposition IMPORTANT It is the responsibility of each Exhibiting Firm who is utilizing a Non Official Contractor to complete and return the following forms to IMS no later than July 16 2011 e INTENT TO USE NON OFFICIAL CONTRACTORS form which is located on the following page of this manual e Liability Certificate of Insurance form which names Inclusive Management Services Inc as additionally insured for each Non Official Contractor firm being utilized Note The exhibitor appointed contractor must maintain at lease 1 million in Employer s Liability General Liability Automobile Liability and Worker s Compensation as required in the state the exposi tion is located When submitting your ins
53. ipment INSTRUCTIONS ON OUTGOING SHIPMENTS AT CLOSE OF SHOW Consign to Company Name Street Address State Carrier Total Number of Containers Consign to Company Name Street Address Carrier Company Name Street Address Attention Telephone City Zip PREPAID COLLECT Total Weight of Shjpments FOR SPLIT SHIPMENTS USE SPACE BELOW Telephone PREPAID COLLECT City State Zip Total Number of Containers Total Weight of Shjpments BILLING ADDRESS FOR FREIGHT CHARGES Telephone City State Zip PLEASE NOTE To enable our tracing delayed shipments please fax duplicate Bills of Lading to 888 301 1273 along with a completed payment policy COLLECT SHIPMENTS WILL NOT BE RECEIVED Back to Table of Contents ELUTE vio gt CC O kL O lt O cc am O CC Li s IFLA 2011 F LA 2 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 MATERIAL HANDLING SERVICES RATES DIRECT CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling Example stacked shipments ground unloading constricted space unloading etc FedEx UPS Airbourn
54. ith completed payment policy Back to Table of Contents gt cc Li a cc O cc O CO t um lt t O 03 lt 2 t N um IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 1 Inclusive Management Services Inc IMS and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind 2 Inclusive Management Services Inc IMS and its subcontractors shall not be responsible for loss injury or damage caused by laborers or equipment furnished by Inclusive Management Services Inc or its subcontractors except when such laborers are working or operating equipment under direct supervision of a supervisor designated by Inclusive Management Services IMS or its subcontractor 3 Inclusive Management Services Inc IMS and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s material or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials 4 Claims for loss injury or damage which are not submitted to Inclusive Management Services Inc IMS within thirty
55. itions of my Agreement with IMS 817 337 3050 Signature ELE vio EXHIBITOR NAME BOOTH 8 Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents 2 cc O na cc cc lt i lt lt cc gt V QO CUSTOM RENTAL UNITS Rental Units Include Installation and Dismantling Choice of Standard Carpet Color Booth Header with Company Name 2 Stem Lights Per 10 Ft Unit Standard White Hard Panel Walls k A CAS IS s 47 625W 34 75 T 29 375 2 Model 1 C 3ATST x 30W Custom Graphics and Company Logo E 12 T x 29 375 W F 34 75 T x 60 W available upon request for additional charge Graphics and Logo to be provided by exhibitor in correct format Hardwall panels also available in color and fabric choices below Blue Green Red Panel Size Key 88 75 x 37 625 W zm amis p ems 1 B 28875 T x 29 375 W 5 EN x 3 NIC un 34 75 T x 20 375 W DOM X i 2 gt 34 75 T x 76 625 W E 12 T x29 375 W Gray Fabric Black Fabric Wodel2 INCLUSIVE i Henao Service IMS V O QO gt t l V i lt lt Lu aa 2 V QO Back to Table of Contents CUSTOM RENTAL UNITS Hardwall panels also available in color and fabric choices below Green Red Gray
56. l RATE HSIA Initial Connection 256K Dynamic IP Address a x 400 00 Additional Line s Per Computer Per Day NEN X 150 00 a ADDITIONAL NETWORK SERVICES RATE NN Additional Dedicated Bandwidth 384K x Additional Dedicated Bandwidth 512K L x Was Additional Dedicated Bandwidth 1M x r o x Cra There is an additional cost on long distance and international calls per minute Additional Dedicated Bandwidth T1 CUSTOMIZED NETWORK OPTIONS QTY TOTAL RATE Static IP Address Surcharge Per Computer Per Day Ld x 100 00 Private VLAN X 950 00 RENTAL EQUIPMENT FEE QTY 24 Port Cisco Switch Ld EE TOTAL RATE 150 00 x s Cisco Wireless Access Point x T ss Polycom Conference Speaker Phone x Laptop Computer x Desktop Computer X BEEN Laser Printer B W x EE Multi Function Priter Fax Scanner X EE Copier price for 5 days only weekly rental x l SUBTOTAL n ALL SERVICE MUST BE PAID IN ADVANCE AND WITH 7 00 THE ORDER PAYMENT METHODS ARE CHECK OR ESTIMATED GRAND TOTAL CREDIT CARD ALL EQUIPMENT CANCELLATIONS MUST BE RECEIVED AT LEAST 48 HOURS BEFORE THE START OF YOUR SHOW TO AVOID A ONE DAY MINIMUM CHARGE Please Note If you are tax exempt please fax your tax exempt certificate with this order form Back to Table of Contents 62 PSAV PEGE ela Tite PARTNERS IN 5 Credit Card Consent Form Security Deposit Credit Card Type 7 AME
57. mp 2 O V lt gt QO cc EXHIBITION FREIGHT DIRECT SHIPMENT TO COMPANY NAME IMS INC Puerto Rico Convention Center 100 Convention Blvd San Juan Puerto Rico 00907 SHIPMENTS MAY BEGIN TO ARRIVE August 13 2011 EVENT IFLA 2011 CARRIER NUMBER OF PIECES BOOTH EXHIBITION FREIGHT DIRECT SHIPMENT TO COMPANY NAME IMS INC Puerto Rico Convention Center 100 Convention Blvd San Juan Puerto Rico 00907 SHIPMENTS MAY BEGIN TO ARRIVE August 13 2011 EVENT IFLA 2011 CARRIER NUMBER OF PIECES BOOTH 40 Back to Table of Contents TRUST YOUR IMPORTANT TRADE SHOW SHIPMENT WITH THE LEADER IN EXHIBIT TRANSPORTATION SERVICES Your Official Ground amp Air Freight Carrier On Site On Time Damage Free Let ABF make your show the easiest you have attended Choose guaranteed expedited shipping solutions air or ground with special show discounted rates for your inbound and outbound shipments For personalized quotes please callour trade show division at 800 654 7019 000 z e x Gw s sachVn x M0 On the floor and behind the scenes ABF Freight System Inc makes it happen with Priority handling of your inbound and outbound shipment Guaranteed expedited air and ground services LTL ground transportation Ta po aao Pe
58. n Center San Juan PR 00907 By conforming to the following instructions exhibitors who are requesting electrical wiring in the booth can have it wired to the specifications provided prior to your arrival Every effort will be made to provide this service however please come to the service desk upon your arrival at show site to confirm your order 1 Use the grid below for locating the exact position you wish your electrical circuits to be installed 2 If your booth is larger than a 20 x 20 please include a copy of your own diagram with your order 3 Mark each circuit location with correct corresponding order on the application form Important The foregoing service connection charges include the cost of bringing the power to one location on the floor as per our standard method of installation Should it be necessary to run lines into the booth or hook up monitors or lighting a labor order must be placed at the service desk when your equipment is ready for such work This work will be performed on a time and material basis 4 When power is placed inside the booth area additional materials such as extension cords cable and miscellaneous electrical supplies may be required and charged at the rental rate 5 Please indicate neighboring booths all around your exhibit for floor plan orientation Please clearly mark the FRONT of your booth Your Booth Adjacent Booth Adjacent Booth Adjacent Booth COMPANY NAME BOO
59. ne S220 00 S286 00 i original charges will be Small Sound System with 1 Speaker and 1 wireless microphone EN 357 50 464 75 ES Additional Speakers aM 137 50 178 75 corer 1490 1575 from FIRM NAME BOOTH ADDRESS FAX CITY STATE ZIP EMAIL ADDRESS Copier price for 5 days only weekly rental Credit Card Visa MasterCard AmeEx Discover Expiration Date Security Code Credit Card Number gt oc LL oc oc O rl t N gt lt Signature of Card Holder COMPANY NAME eee INCLUSIVE Aaaama Tenn Fax to 888 301 1273 along with completed payment policy IRAC Back to Table of Contents 8 _ Puerto Rico Convention Center PUERTO RICO 100 Convention Blvd TM PRESENTATION SERVICES UMEN San Juan PR 00907 Partners In Show TEL 787 300 6737 FAX 787 300 6922 NETWORK AND VOICE SERVICES ORDER FORM CUSTOMER INFORMATION Company Name Show Name Billing Contact Name Show Dates Billing Street Address City State amp Zip E Mail Address Phone Number On Site Contact Name On Site Contact Cell Phone STANDARD VOICE SERVICES QTY RA TOTAL TE Single Line for standard phone fax modem ATM or CC machine i x s Single Handset Rental X NEN Multi Lines Two lines x ws x Multi Line Handset Rental CUSTOMIZED VOICE OPTIONS QTY RATE TOTAL Hunting Rollover If order multiple lines x
60. nt to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Api cross IMS Back to Table of Contents V lt O lt O lt Ee lt t di i t QO IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 For complete information and instructions on shipping and material handling refer to the SHIPPING INSTRUCTIONS and MATERIAL HANDLING RATES COMPUTATION OF ORDERS When recording weight round up the next one hundred 100 pounds SHIPMENTS TO WA We will ship pieces Ibs 85 50 per 100 Ibs 200 Ib minimum S LATE CRATED SHIPMENTS TO THE WAREHOUSE 111 25 per lbs 200 Ib minimum SPECIAL HANDLING FOR DIRECT SHIPMENTS TO WAREHOUSE We will ship pieces Ibs 109 75 per 100 Ibs 200 Ib minimum S See Special Handling Rates LATE SHIPMENTS TO THE WAREHOUSE 142 75 per 100 Ibs 200 Ib minim
61. o any person caused by the installation connection or plugging into any electrical outlet by person other than a show electrician 3 A separate outlet must be ordered for each location where electricity is needed 4 Rates listed for all connections include bringing the service to booth in the most convenient manner for the electrical contractor and DOES NOT INCLUDE connecting equipment materials special wiring or labor Normally all electrical outlets will be placed on the floor in back of booth Island booth outlets may be brought to one 1 location at our discretion if no information is provided and this charge is on a time and material basis 5 Rates are based on current wage scales and are subject to change in the event of wage changes prior to opening or during the operation of the show A minimum charge of one hour 1 labor for installation and one half hour 1 2 to dismantle will apply and time will commence upon exhibitor s request Failure to start labor at requested time will result in a one 1 hour charge per electrician requested unless 24 hour advance notice is provided 6 Additional service charges and labor charged may be assessed for installations Payment must be rendered in FULL when billed during the event Service may be interrupted if payment is not received 7 All equipment regardless of source of power must comply with Federal State and local codes The electrical contractor reserves the right to inspect all elec
62. o be completed signed and returned by both parties by the deadline date indicated at the bottom of this page Otherwise the request will be denied Please do not forget to fill out the credit card authorization form We understand that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of the invoice at the show site such charges will be presented to the exhibiting firm for payment ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW Fill out this form completely EXHIBITING FIRM BOOTH t AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE DISPLAY HOUSE NAME THIRD PARTY PAYER ADDRESS STATE AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER EMAIL ITEMS TO BE BILLED TO THIRD PARTY Specify Material Handling Furnishings etc or ALL If no specific items are listed ALL charges will be billed to the below credit card _ j jJ JL Jj Lol L ACCOUNT NUMBER EXPIRATION DATE SECURITY CODE Card Holders Name Please Print Card Holders Signature Required for Processing Billing Address City State Zip Phone Number Fax Number Booth Number EMail Address EMail Address to send Invoice All information must be provided for order to be processed MasterCard L VISA L American Express Corporate Personal Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents Api
63. or materials contravening this clause will be removed from the exhibition area at the exhibitor s expense Each booth will also be provided with a fascia to each open side displaying a name board with your company name and booth number in blue lettering Any exhibitor may if they wish have their company name and logo style Please contact IMS Inc for a quote for this or any graphic services For safety reasons exhibitors will not be permitted to affix their own material to fascia boards Please contact us service inclusivemanagement com or call our offices at 817 337 3050 ELE feriti IMS Logos amp Graphics available at additional cost Back to Table of Contents SHELL SCHEME lt O QO cc V lt O O lt lt V IFLA 2011 IFLA 2011 World Library and Information Congress fi August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 DISCOUNT DEADLINE DATE JULY 28 2011 All Stand Construction Shell Scheme packages come with one 1 Standard Fascia for In Line Hardwall booths two 2 Standard Fascia for Corner Hardwall booths Please indicate below your choice for company name as you would like it to appear on the booth fascia and fax to the number on this form required Please Complete The Following for Standard Fascia Sign Copy to Read Enhance the appearance of your Stand Construction Shell Scheme fascia We offer customization f
64. or s booth for loading after the show Consequently all bills of lading covering outgoing shipment s submitted to IMS or its contractors by Exhibitor will be checked at the time of pickup from booth and corrected where discrepancies exist 3 IMS and its contractors shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance notice has been given to IMS in time to obtain the proper equipment 4 IMS and its contractors shall not be liable for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including without limitation strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandalism acts of God mysterious failure of power or utilities and other events of force majeure 5 MS and its contractors shall not be li able for ordinary wear and tear in handling of equipment 6 It is understood that IMS and its contrac tors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by IMS hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that IMS and its contractors do not provide for full liability should loss or damage occur In the event that IMS or its cont
65. or your booths fascia using logo s tagslines etc Please refer to page 54 for more details on submitting graphics logo s in the correct format if needed Complete the information below and fax to the number on this form Please Complete The Following for Upgraded Fascia See Prices Below Font Style Futura _ Humanist _ PosterBodoni _ Times New Roman _ Other Font Color _ Black _ Blue _ Red _ Green _ Burgundy _ Teal Sign Copy to Read I would like to incorporate BOTH logo and company name on our fascia Check Here I would like to incorporate a logo ONLY on our fascia Check Here In Line Hardwall Booth One Fascia 125 00 Check Here Corner Hardwall Booth Two Fascias 250 00 Check Here Submitting Graphic Files for Fascia Panels at IFLA 2011 e Files 20mb or smaller please submit files directly to graphics inclusivemanagment com Please be sure to reference IFLA 2011 in your subject line and include your company name booth and contact information as well e Files 20mb or larger please send request for FTP instructions via e mail to graphics inclusivemanagement com Back to Table of Contents Fax form to 888 301 1273 along with completed payment policy Api rosis TM S gt e 2 cc O fl cc cc O lt QO c lt TL V IFLA 2011 PUERTO RICO 13 18 August San Juan IFLA 2011 World Library and Information Congress August 13 18 20
66. pecifications the graphic may not appear as you expect it PREFERRED Back to Table of Contents 56 IFLA 2011 PUERTO RICO 13 18 August San Juan IFLA 2011 World Library and Information Congress August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 ELECTRICAL OUTLETS Approximately 120V A C 60 cycle 120 VOLTS QTY 501 1000 WATTS 10 AMPS 1001 1500 WATTS 15 AMPS 1501 2000 WATTS 20 AMPS Discount Price 130 25 161 75 180 25 Standard Price 169 75 210 25 235 00 ELECTRICAL SERVICE CONNECTIONS Approximately 208V A C 60 cycle 208 VOLTS SINGLE PHASE 20 AMPS 30 AMPS 60 AMPS 100 AMPS 208 VOLTS THREE PHASE 20 AMPS 30 AMPS 60 AMPS 100 AMPS 480 VOLTS SINGLE PHASE 30 AMPS 50 AMPS 60 AMPS 480 VOLTS THREE PHASE 30 AMPS 50 AMPS 60 AMPS 231 00 286 00 390 00 444 75 286 00 325 00 494 00 574 75 714 75 902 50 1003 50 743 75 1010 75 1075 75 300 25 371 75 429 00 578 25 371 25 422 50 642 25 747 25 929 00 1173 25 1305 00 966 75 1314 00 1398 50 LIGHTING EQUIPMENT Including current consumed 150 WATT FLOOD LIGHT 300 WATT 1 FLOOD LIGHT 300 WATT 2 FLOOD LIGHTS 88 00 115 50 136 50 114 50 150 25 177 50 EXTENSION CORDS Electricity not including SINGLE OUTLET 15 SINGLE OUTLET 25 POWER STRIP ST Mon Fri 8 00 am 4 30 pm Except Holidays OT Mon Fri4 30 pm 8 00 am Sat
67. ractors should be found liable for loss or damage to Exhibitor s equipment the li ability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or dam age regardless of cause or origin results directly or indirectly to property through performance or non performance of obliga tions imposed by the offering of services to Exhibitors or from negligence active or otherwise by IMS its contractors or their employees 7 IMS and its contractors shall not be li able to any extent whatsoever for indirect special incidental or consequential dam ages including but not limited to delay any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss injury or damage to Exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit the Exhibitor s materials 8 Claims for loss or damage must be sub mitted to IMS by the close of the show No suite or action shall be brought against IMS or its contractor more than one year after the cause of action accrues 9 The Exhibitor agrees in connection with the receipt handling tempor
68. rosis feriti IMS Page 1 of 2 V gt cc LL O lt gt V lt a gt CC amp a um IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Notification Deadline Date JULY 16 2011 PLEASE READ Your signature to the Payment Policy form signifies that you understand and agree to all terms below Payment for 5 requires payment in full at the time services are ordered Further IMS requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor and material handling not covered by your initial payment including but not limited to any shipping charges Discount Prices To qualify for discount pricing orders must be received with payment onor before the discount price deadline Method of 5 accepts MasterCard VISA Discover amp American Express Check or bank transfers Purchase Orders are not considered payment All payments must be made in U S Funds drawn on a U S Bank Exhibitors may be subject to a 35 00 service fee for all returned checks and or charge backs Wire Transfer Please contact our office for wire transfer information 8
69. rto Rico Convention Center San Juan PR 00907 ALL FREIGHT MUST BE ACCOMPANIED BY A CERTIFIED SCALE TICKET ALL DRIVERS MUST PROVIDE THE FOLLOWING INFORMATION ON THEIR BILLS OF LADING V LL cc Q O cc O KLI cc 2 1 NUMBER 2 EXHIBITOR S NAME 3 SHIPPER S NAME 4 PIECE SUMMARY 5 ACTUAL HEAVY amp LIGHT WEIGHT CERTIFIED SCALE TICKETS 6 NET GROSS AND TARE WEIGHT PIECE SUMMARIES MUST BE BROKEN INTO THE FOLLOWING CATEGORIES 1 CRATES WOODEN BOXES 2 CARTONS CARDBOARD BOXES 3 CARPETS ees RUGS AND PADS 4 SK DS ccssecsscccsecssssssscsssesssecsseeasees PALLETS 5 BUNDLES 6 MACHINES 7 MISCELLANEOUS LOOSE OR UNPACKED ITEMS ALL BILLS MUST CONTAIN THIS INFORMATION BEFORE THE FREIGHT CLERK CAN ACCEPT THEM WE REQUIRE A COPY OF YOUR BILLS OF LADING IF YOU CANNOT PROVIDE ANY OF THE REQUESTED INFORMATION PLEASE CONTACT YOUR DISPATCH OR CHECK YOUR FREIGHT CLERK INBOUND A inctusive MC Back to Table of Contents IFLA 2011 PUERTO RICO 13 18 August San Juan IFLA 2011 World Library and Information Congress August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center san Juan PR 00907 INFORMATION ON INCOMING SHIPMENTS FOR THE SHOW Company Name Origin of Shipment Shipping Date Total Number of Containers Pro H Booth Carrier Approximate Arrival Date Total Weight of Sh
70. s of Lading will be made available at the IMS service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 11 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information IMS is not responsible for contacting outside carriers for pick ups 1 Selecting a carrier that does not service trade shows on a regular basis Unlike other shipments exhibit material is time sensitive 2 Old labels left on crates and cartons which cause confusion 3 Not specifying what type of air freight service is desired i e AM PM second day and deferred service 4 Not requesting insurance for valuable equipment If a shipment is not marked insured it is basically covered for 50 Ib per shipment 5 Not giving clear instructions on how the freight is to be shipped A not advising your carrier about your target date and time B not including an accurate description or piece count C not reading the exhibitor manual and shipping instructions and D not filling out the forms properly E Sek ests vio Back to Table of Contents V lt i Li zm O lt IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Pue
71. t San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Make checks payable to Inclusive Management Services Inc Orders with payment received after the Deadline Date will be charged showsite prices TO SUBMIT FORMS TO Inclusive Management Services INC we suggest the following procedure A Complete the necessary Inclusive Management Services Inc forms and calculate the cost of each order B Review and fill out the PAYMENT POLICY carefully ORDERS WILL NOT BE PROCESSED WITHOUT A COMPLETED CREDIT CARD AUTHORIZATION FORM ON FILE C Complete the COST CALCULATION WORKSHEET D For your files make a photocopy of all the Inclusive Management Services Inc forms prior to submittting completed forms to IMS Fax or mail this set of documents to Inclusive Management Services Inc 717 West Park Keller Texas 76248 Phone 817 337 3050 Fax 888 301 1273 FOR FORMS GOING TO THE OTHER OFFICIAL SUPPLIERS Internet telecommunications photography etc please follow the payment and mailing instructions indicated on each of these forms located in this Exhibitor Service Manual FOR ORDERS SUBMITTED AFTER THE DEADLINE DATE If there is still time for forms to reach us by mail air courier or fax you are welcome to make additions after the deadline date Note that these will be charg
72. t 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Installation and Dismantle Labor Rates Straight Time 65 00 per personnel hour Overtime 97 75 per personnel hour Straight time 8 00 a m 4 30 p m Monday through Friday Over time 4 30 p m 8 00 a m Monday through Friday all day Saturday and Sunday Price is per person per hour Start time is guaranteed only when labor is requested for the start of the working day 8 00am unless the official set up time begins later One hour minimum charge on all labor Cancellations must be in writing Installation Dismantling Please note the following e n addition to the above listed rates a 3596 supervision fee will apply to the above rates with a 50 00 minimum charge e Work will be done on a straight time basis if possible However overtime charges will be invoiced on the show floor if necessary eNotice of cancellation should be made at least 24 hours prior to the show move in to avoid a one hour minimum charge Installation Dismantling Please note the following eLabor personnel must be picked up at IMS Exhibit Service Center when under exhibitor supervision eA one hour no show charge will be applied If exhibitor fails to pick up labor personnel as ordered ESTIMATED COST FOR INSTALLATION amp DISMANTLING LABOR EXHIBITOR NAME BOOTH 8 inclusive Livio Fax form to 888 301 1273 along w
73. trical devices and connections to insure compliance with all codes The show electrical contractor is required to refuse connections where the exhibitor wiring is not in accordance with local Electrical Code 8 Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors A separate outlet must be ordered at regular price for each piece of equipment to be connected 9 All electrical equipment must be properly tagged and wired with complete information as to the type of current required for operation voltage phase cycle horsepower etc Api rosis kacagement Ter uvis V lt O lt O QO gt cc t Q cc Q LL ISLAND BOOTHS One drop within booth when powersource in ceiling or one location at IMS s discretion when power source is in the floor Please see Regulation 4 above Back to Table of Contents um IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 10 All exhibitor s cords must be a minimum of 14 3 with ground ALL exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded 11 A 25 00 service charge will be assessed for all returned checks and credit cards 12 Material and equipment f
74. ts being August 10 2011 Such shipments must arrive between the hours of 8 00AM and 3 30 PM Monday through Friday No shipments will be received at the warehouse on weekends amp holidays To trace the arrival of a shipment e mail us at service inclusivemanagement com Have pro and carrier information included We will call or e mail back promptly e Certified weight tickets amp bills of lading indicating weight must accompany freight delivery NOTE Shipments arriving at the warehouse after the advance receiving deadline date will be charged a 30 late surcharge to the advance warehouse rates as well as charges for transport to show site Please label each package or crate as follows Show Name IFLA 2011 To Your Company Name amp Booth ABF Freight c o IMS Inc Road 5 km 7 4 Bldg H1 Catano Puerto Rico 00962 dp iNCLUSIVE fever MC Back to Table of Contents V lt gt mu V V O lt x EXHIBITION FREIGHT ADVANCED SHIPMENTS TO WAREHOUSE TO COMPANY NAME Show Name IFLA 2011 ABF Freight c o IMS Inc Road 5 km 7 4 Bldg 1 Catano Puerto Rico 00962 SHIPMENTS SHOULD ARRIVE BETWEEN July 18 August 10 2011 EVENT IFLA 2011 CARRIER NUMBER OF PIECES BOOTH EXHIBITION FREIGHT ADVANCED SHIPMENTS TO WAREHOUSE TO COMPANY NAME Show Name IFLA 2011 ABF Freight c o IMS Inc Road 5 km 7 4 Bldg 1 Catano Puerto Rico 00962 SHIPMENTS SHOULD
75. ty Payment Statement of Terms e Pre Show Order Information e Stand Construction Shell Scheme e Stand Fascia Order Form required e Standard Furniture Order Form e Standard Furniture Brochure e Display Components Order Form e Display Component Brochure e Carpet Order Form e Standard Carpet Samples e Custom Carpet Samples e Rental Unit Order Form e Custom Rental Display Brochure e Shipping Helpful Hints e Inbound Freight Procedures e Freight Routing Form e Material Handling Rates Internet Payment Form dp inctusivE IMS V lt lt O QO LL O LL sl CO TL aa IFLA 2011 F LA 2 0 1 1 World Library and Information Congress i DAS AULA Le 9 August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Welcome to World Library and Information Congress Dear Exhibitor Inclusive Management Services Inc IMS is pleased to have been selected to serve as General Services Contractor for the upcoming World Library and Information Congress in San Juan Puerto Rico The following pages contain all of the forms necessary to aid and insure a successful event If you don t see what you need or if you have questions call us We re here to help Please note Even if you are not ordering furnishings each exhibitor is required to have an IMS completed Payment Policy on file in order to have materials delivered to your booth
76. ue file is submitted dramatic color shifts can occur when we convert to CYMK Be aware that most desktop scanners digital cameras and video capture systems save files as RGB so it will be necessary for you to convert to CMYK This can be accomplished in many ways please consult your software manual for details If your logo or graphics use Pantone colors include the PMS color information Fonts Include your screen and printer fonts when sending PC files All fonts used must be postscript fonts True Type fonts are not acceptable in a postscript environment As a rule always convert text to curves to eliminate font issues If True Type fonts are used they must be converted into pixels or outlines and the entire saved as an EPS or TIFF N QO lt O O lt 2 O QO lt CC O LL t 2 aa LL Size Ensure your graphics are submitted in the correct dimensions and proportions Include a sufficient amount of bleed Proof Always supply a hard copy of the digital image being submitted This allows us to double check the Image Accepted Media and Transfer Methods CD ROM E Mail for files 1mg and smaller 1 44 MB floppy disks Mac or PC format inse 1116 Please submit materials on time If materials arrive late we may have enough time to notify you about problems and your graphic may be printed incorrectly If you have any questions please call and ask If a graphic does not meet the required s
77. uipment hook ups requiring hardwire connections The above items require electrical labor which may be ordered in the Electrical Labor sections on page 1 20 In the interest of public safety exhibits in the convention facilities may be inspected to determine if any violations exists If violations are found qualified electricians are available to correct the problems This work will be performed on a time and material basis If the exhibitor does not wish to have the violation corrected electrical service to the violated booth will not be connected If an exhibitor is not informed or does not understand basic requirements of safe wiring an electrician should be consulted Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth For the safety of you and the public remember these points All wiring must have 3 wire grounded cord with a minimum 14 gauge wire The use of clip on sockets latex or lamp cord wire in displays or the use of 2 wire clamp on fixtures is prohibited by order of fire prevention bureaus at trade shows and conventions Zip cords or two wire cords are ungrounded and could result in safety hazards Their use is forbidden in all convention facilities 21 Electricity will be turned on within 30 minutes of show openings and turned off within 30 minutes after the closing dpi t LUSIVE IMS V lt O lt O Q 2 CC
78. um S MENTS TO THE CONVENTION FACILITY We will ship pieces Ibs 73 75 per 100 Ibs 200 Ib minimum UNCRATED SHIPMENTS S 108 75 per 100 Ibs 200 Ib minimum S S TO THE CONVENTION FACILITY We will ship pieces Ibs 95 75 per 100 Ibs 200 Ib minimum ESTIMATED MATERIAL HANDLING If you are shipping any materials either directly to the convention center or to the advance warehouse IMS requires a completed Payment Policy Form to be faxed to the number provided on the Payment Policy Form no later than July 28 2011 in order to guarantee the receipt delivery of your materials to your booth For a complete description of Material Handling Rates and Special Handling Definitions please refer to the previous 3 pages EXHIBITOR NAME BOOTH 8 Mp ELUSIVE Maragement IMG lt LL CC O lt lt t L t CC iI t gt Fax form to 888 301 1273 along with completed payment policy Back to Table of Contents i IFLA 2011 F LA 2 0 1 1 World Library and Information Congress P UE AE UE 1 0 August 13 18 2011 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 IT IS HIGHLY RECOMMENDED TO SHIP YOUR ITEMS TO THE WAREHOUSE e All shipments must be sent Pre Paid All collect shipments will be refused e Crated shipments may be sent to the warehouse beginning on July 18 2011 last date for warehouse shipmen
79. urance certificate the name and booth amp of your company must be referenced on the certificate or it will be void IF BOTH THE INTENT TO USE NON OFFICIAL CONTRACTORS FORM AND CERTIFICATE OF INSURANCE ARE NOT SUPPLIED TO IMS BY JULY 16 2011 THEN ANY REPRESENTATIVE OF THE EXHIBITING FIRM OR NON OFFICIAL CONTRACTOR WILL BE REQUIRED TO ORDER LABOR FROM IMS dpi tust IMS Back to Table of Contents V lt O T cc V Li cc 7 cc O w Q t cc lt QO l A ila Lis O lt lt cu IFLA 2011 F LA 2 0 1 1 World Library and Information Congress PUERTO RICO August 13 18 2011 13 18 August San Juan 100 Convention Blvd Puerto Rico Convention Center San Juan PR 00907 Notification Deadline Date JULY 16 2011 IMS will present invoices to third parties at the show site for payment of all services rendered to exhibitors provided the following condi tions are met 1 The exhibitor is required to complete the INTENT TO USE NON OFFICIAL CONTRACTORS form 2 The payment record of the third party must be acceptable to IMS Also the charge card information must be completed and submitted to IMS as a deposit for the show 3 If there is any doubt who is to be invoiced for a service the charges for the service will be charged to the exhibitor The exhibiting firm is ultimately responsible for the payment of all charges 4 The following form is t
80. urnished by the electrical contractor for this service order is furnished on a rental basis and remains the property of the electrical contractor and shall be removed ONLY by the show electrician Price also includes all necessary disposable supplies 13 The electrical contractors are authorized to cut floor coverings when essential for installation of service otherwise indicated 14 Claims will not be considered or adjustments made unless filed in writing by the exhibitor prior to close of event and this claim must be verified by the show electrical contractor prior to close of event 15 Credit will not be given for service installed and not used 16 It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien foreclosure or otherwise exhibitor will pay the electrical contractor s attorney fees or applicable agency fees 17 A service charge of 1 596 per month on any unpaid balances will be made starting 10 days after the date of invoice 18 Exhibitor holds the electrical contractor harmless for any and all loses of power beyond their control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty exhibitor equipment or overloads caused by exhibitor 19 The official Electrical Contractor shall be responsible for All under carpet distribution of electrical wiring All motor and eq
81. y begin to arrive at warehouse July 28 2011 Discount Deadline for orders received with payment lt July 16 2011 All Non Official Intent to Use Non Official Contractor Forms due along with i i insurance certificate Fax these forms to 888 301 1273 Aug 10 2011 Last day for Advance Shipments to arrive at the warehouse without surcharges Aug 13 2011 Shipments may begin arriving at Show Site at 10 00 AM 4 30 PM i EVENT SCHEDULE Un Saturday August 13 Monday August 15 Service Desk Hours 7 30 AM 10 00 PM Service Desk Hours 9 00 AM 5 30 PM lt Exhibit Set Up Space Only Exhibitors 8 00 AM 10 00 PM Exhibit Hours 9 30 AM 5 30 PM Exhibit Set Up All Exhibitors 4 00 PM 10 00 PM Tuesday August 16 Sunday August 14 Service Desk Hours 9 00 AM 5 30 PM Service Desk Hours 7 30 AM 6 00 PM Exhibit Hours 9 30 AM 5 30 PM Exhibit Set Up All Exhibitors 8 00 AM 12 00 PM Exhibit Hours 2 00 PM 6 00 PM M Wednesday August 17 Exhibiton R 4 00 PM 6 00 PM epu cpu Service Desk Hours 9 00 AM 10 00 PM Exhibit Hours 9 30 AM 2 00 PM Exhibit Move Out 2 30 PM 10 00 PM PLEASE NOTE All booth materials must be packed and ready for shipment by 8 30 PM on Wednesday August 17 2011 Exhibitor is responsible for contacting their carrier All carriers must check in by 7 30 PM on Wednesday August 17 2011 IMS reserves the right to force and or re route any freight not removed from the floor by 9 00 PM on Wednesday August 17 2011

discount deadline date • july 28, 2011

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discount deadline date &bull; july 28, 2011

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discount deadline date • july 28, 2011