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1. Timeout 12 11 2012 11 29 Cancel C K Use the keyboard to enter the default domain name Press the C key to clear your entry completely 11 27 2013 01 48 JAABER Undo OK gt Touch C or touch Undo to clear the value entered last gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen bizhub 554e 454e 364e 284e 224e 2 15 2 4 Setting the External Server 10 Touch OK 11 Touch OK Specify Active Directory Server Administrator Settings gt Server Type gt Active Directory Timeout UE LICE Default Domain Name PAT Reti et ar 60 sec 5 300 Administrator Settings idi New Server Type Lid 12 11 2012 11 30 Cancel OK Select the authentication server type Display Keypad Utility Administrator Settings gt New gt Server Type Administrator Settings active Directory External Server Settings 12 11 2012 11 30 pm 12 Make the necessary settings gt Ifthe Sever Name is yet to be entered OK cannot be touched Be sure to enter the Sever Name gt A Sever Name that already exists cannot be redundantly registered 13 Touch OK 14 Touch Close gt f two or more external servers have been registered select any desired server and touch Set as Default bizhub 554e 454e 364e 284e 224e 2 16 2 5 System Auto Reset Function 2 2 5 System Auto Reset Func
2. Oxff 0x00 Oxff OxOO Oxff gt Oxaa Mode 8 Overwrites with 0x00 Oxff 0x00 Oxff OxOO Oxff gt Oxaa pe verifies Setting the Overwrite All Data function v Performing Overwrite All Data deletes the currently set external server Set the external server again For the procedure to set the external server see page 2 14 Performing Overwrite All Data deletes the loadable driver installed in the machine which calls for setting made by the Service Engineer For details contact your Service Representative For the procedure to call the HDD Settings screen on the display see steps 1 and 2 of page 2 21 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the HDD Settings screen on the display from the control panel Touch Overwrite All Data Use the menu buttons or keypad to make a selection fidministrator Settings Security Settings HDD Settings DOOKMark Display Keypad Check HDD Capacity 6 HDD Encryption Setting Overwrite HDD Data Utility Administrator ettings Overwrite All Data HDD Lock Password Format HDD J Security Settings iet 12 11 2012 11 35 bizhub 554e 454e 364e 284e 224e 2 27 2 8 Overwrite All Data Function 2 3 Select the
3. Touch System Touch PKI Encrypted Document Select the desired PKI Encrypted Document and touch Print M Select desired User Box en El PKI Encrypted Document User Box document mil Job List 11 18 2013 00 45 emory 1009 Check Setting Search Job List 11 18 2013 LJ 00 45 Search Job List 11 18 2013 01 32 emory 1005 Check Setting Details Print Delete gt The PKI Encrypted Document is automatically deleted as soon as the printing is normally terminat ed gt To delete PKI Encrypted Document select the specific document and touch Delete bizhub 554e 454e 364e 284e 224e 3 3 Scan to Me Function 3 3 3 Scan to Me Function The machine allows all users who have been authenticated with the IC card to operate the Scan to Me func tion Scan to Me encrypts the image file scanned by the user on this machine using the IC card and transmits it as a mail data file of S MIME to the mail address of the IC card user NOTICE When using this function be sure to transmit data using Digital Signature Scan to Me procedure v For the logon procedure see page 3 2 v Donotleave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Using the IC card log on to the machine 2 Touch Menu Scan Fax 3 Touch Application Program am vos Job List m
4. EM 1 Touch ID amp PW Job List Insert your PKI Card NS Memory a 100 Authentication Method ID amp Print Server Name external_server_1 Touch the keyboard icon in the User Name field Joh List Select the login User Type 11 11 2013 E Select the authentication device to use PKI Card Authentication 23 59 memo a 100 Authentication Method User Type Authentication Device Administrator Password Enter the Administrator Password from the keyboard Password rr o eC ejj tame MCR MEN MER NEN IR HC NEO ICH NC NC EN IER RI DOOGUUBDOBUDOOIHEEE ES ES CS ES CS LS ES LS ES ES MN ES ESEA KS ERER EI m ra Space Shift gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen Touch OK bizhub 554e 454e 364e 284e 224e 2 1 Accessing the Administrator Settings 2 Touch Access or Login gt S If a wrong Administrator Password is entered a message that tells that the authentication has failed appears Enter the correct Administrator Password If the Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a mes
5. Administrator Settings Overwrite All Data j HDD Lock Password 4 Format HDD J Security Settings init 12 11 2012 11 35 The HDD will need to be formatted after HDD encryption is set Are you sure you want to continue 12 11 2012 11 35 D Enter the new 20 characters Encryption Key from the keyboard To prevent entry of a wrong Encryption Key enter the Encryption Key again in Encryption Passphrase Confirmation Use the keyboard to enter the neu encryption passphrase 4 For confirmation the encryption passphrase must be entered twice Press the C key to clear the encryption passphrase Administrator Settings gt HDD Settings gt HDD Encryption Setting Encryption Pass Phrase Confirmation 11 27 2013 01 49 JB BRATS Cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen Touch Cancel to go back to the HDD Settings screen 6 Touch OK gt Ifthe entered Encryption Key does not meet the Password Rules a message that tells that the en tered Encryption Key cannot be used appears Enter the correct Encryption Key For details of the Password Rules see page 1 9 gt ftheentered Encryption Key does not match a message that tells that the Encryption Key does not match appears Enter the correct Encryption Key bizhub 554e 454e 364e 284e 224e 2 22 2 7 Protecting
6. Function Settings TSI User Box Settings a T AE ET 12 11 2012 12 42 gt You can register up to 128 where the received data is distributed gt To delete the registered one select the number and touch Delete bizhub 554e 454e 364e 284e 224e 2 34 2 11 TSI User Box Setting Function D Make the necessary settings and touch OK Select an item and use the keypad to specify it Display Keypad Utility Administrator Settings TSI User Box Settings 4 Forwarding Destination Administrator Settings gt Function Settings gt TSI User Box Settings Registration TSI User BOX Search by User Box Number 12 11 2012 12 42 gt Confidential inbox or terminal box cannot be set as the distribution target gt When Box specified to save TSI is not available the data will be saved at print or forced memory inbox according to the condition set for Action when TSI User Box is not set Also when a new box is assigned with the same box number after Box set for the TSI is deleted the data will be stored at the newly assigned inbox therefore you should be careful with the number assigned Touch OK bizhub 554e 454e 364e 284e 224e 2 35 2 12 TCP IP Setting Function 2 2 12 TCP IP Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the IP Address and re
7. For details contact your Service Representative To edit release the Encryption Key see page 2 25 Do not release the Encryption Key when the En hanced Security Mode is set to ON Releasing the Encryption Key will cancel the Enhanced Security Mode Executing HDD Format erases data in the HDD It is recommended that important data should be saved in a backup medium in advance Execution of HDD Format will also reset the setting values of different functions to the default values Set the Enhanced Security Mode to ON again For the functions whose settings are reset to the default values see page 2 7 Call the Security Settings screen on the display from the control panel Touch HDD Settings Use the menu buttons or keypad to make a selection fidministrator Settings Security Settings DOOKMA Display Keypad 1 2 Back qim Utility 1 Administrator Password 6 HDD Settings j ES cora CUI LR MN 7 Function Management Settings ninistrator Settings 4 iatale Security i 8 Stamp Settings Security Details Enhanced Security Mode Phergption Setting 12 11 2012 11 20 Close bizhub 554e 454e 364e 284e 224e 2 21 2 7 Protecting Data in the HDD 2 3 Touch HDD Encryption Setting Use the menu buttons or keypad to make a selection Display Keypad Utility Administrator Settings Security Settings HDD Settings Check HDD Capacity 6 HDD Encryption Setting Overwrite HDD Data
8. Manual Destination Input Security z Settings 4 Print Data Capture 1 5 4 12 26 2012 01 50 Touch Mode 2 This mode allows you to prohibit functions when authentication fails DOOKMa Administrator Settings gt Security gt Prohibit Functions When Auth Error Display Keypad Prohibit Functions When Auth Error No of Tries gt Select Mode 2 when the Enhanced Security Mode is set to ON Selecting Mode 1 will cancel the Enhanced Security Mode gt Set three times or less when the Enhanced Security Mode is set to ON Setting four times or more will cancel the Enhanced Security Mode gt To change the check count touch to increase the count or to decrease it D Touch Release Time Settings 6 Touch C and from the keypad enter the time after the lapse of which the access lock state of the Administrator Settings is canceled Specify the time when prohibited functions are released BOOKA Display Keypad Administrator Settings gt Prohibit Functions gt Release Time Settings Prohibit Functions When Auth Error Settings gt Touch Display Keypad to display the keypad gt Release Time can be set to any value between 1 min and 60 min in 1 min increments An input data error message appears when any value falling outside the range of 1 to 60 min is set Enter the correct Release Time gt Set 5 min or more when the Enhanced Security Mode is set to
9. Shift to show the upper case symbol screen Touch Cancel to go back to the Security Settings screen N N sd Touch OK gt f a wrong Administrator Password is entered a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password gt Ifthe Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it bizhub 554e 454e 364e 284e 224e 2 19 2 6 Changing the Administrator Password 2 off If there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power
10. 224e 2 26 2 8 Overwrite All Data Function 2 8 Overwrite All Data Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the operation of the Overwrite All Data function When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing con tract the Overwrite All Data function overwrites and erases all data saved in all spaces of the HDD The func tion also resets all passwords saved in the memory area on the MFP board and the SSD board to factory settings preventing data from leaking For details of items that are cleared by the Overwrite All Data function see page 1 9 The HDD Overwrite Method offers the choice of eight different modes Mode 1 through Mode 8 Overwrite All Data takes about less than one hour in Mode 1 at the minimum and about 9 hours in Mode 8 at the maximum Mode Description Mode 1 Overwrites once with 0x00 Mode 2 Overwrites with random numbers random numbers Ox00 Mode 3 Overwrites with 0x00 Oxff gt random numbers gt verifies Mode 4 Overwrites with random numbers 0x00 Oxff Mode 5 Overwrites with 0x00 Oxff Ox00 Oxff Mode 6 Overwrites with 0x00 Oxff OxOO Oxff Ox00 gt gt Oxff gt random numbers Mode 7 Overwrites with 0x00
11. Data Function 1 9 FUNCIONS esa E aw cies tg ieste neat diecwtigcewnwalsan 1 10 G n ral TURCHONS and ODS PATONS c 1 10 2 1 Accessing the Administrator Settings sssccssssesesssessssseeensseeeenseeeenseenensseeonsseeoesseeoesseeoessesnnaess 2 2 2 1 1 Accessing the Administrator Settings i 2 2 2 1 2 Accessing the User Mode iii 2 4 2 2 Enhancing ihe Security FUNC OM c ii 2 6 2 2 1 Items cleared Dy ADD FORMAT nn iA EE ER nae EE EAA ER AER Ux Finde URP xd aa 2 7 2 2 2 Setting the Password Rules ri 2 8 2 2 3 Setting the Enhanced Security Mode ins 2 10 2 3 Preventing Unauthorized ACCESS cicci 2 12 Setting Prohibited Functions When Authentication Error 2 12 2 4 Setting the External Server nee 2 14 Setting the External Server 2 14 2 5 System Auto Reset PUNCH ON ins canne er a aaa aiaiai 2 17 Setting the System Auto Reset function ii 2 17 2 6 Changing the Administrator Password 1 rire 2 19 Changing the Administrator Password sisi 2 19 2 7 Protecting Datan Mme FADD M EN 2 21 2 1 1 Setting the Encryption Key encryption Word i 2 21 2 1 2 Changing the Encryption Key ie 2 25 2 8 Ov rwrit All Data Function acli iii 2 27 Setting the Overwrite All Data function eene nn nnns nnns 2 27 2 9 S MIME Communication Setting Function 11 211rrsrrrriiiiie
12. Data in the HDD 2 Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch The encryption passphrase ae changed or canceled Bookmark A Turn the main switch OFF an 5 Display Keypad Utility Administrator ettings Security Settings HDD Settings as mE NEM 12 10 2012 17 34 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key 8 The following screen appears after the machine has been restarted Reset the encryption passphrase or format the HDD 9 Call the Administrator Settings on the display from the control panel For the procedure to call the Administrator Settings on the display see page 2 2 10 Touch HDD Format Select HDD Format or Reset Encryption Passphrasel to release the error Display Keypad Administrator Settings gt HDD Encryption Setting Utility Administrator Settings HDD Format 4 Reset Encryption Passphrase d 12 10 2012 17 36 Close biz
13. ON Setting 1 to 4 min will cancel the Enhanced Security Mode 12 11 2012 11 28 Touch OK bizhub 554e 454e 364e 284e 224e 2 13 2 4 Setting the External Server 2 2 4 Setting the External Server When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the external server The external server that can be used for authentication is Active Directory only Operate the machine in Active Directory Setting the External Server v X For the procedure to call the Administrator Settings on the display see page 2 2 v Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Administrator Settings on the display from the control panel 2 Touch User Authentication Account Track Use the menu buttons or keypad to make a selection Administrator Settings Display Keypad 1 2 x Back Esra J 1 System Settings d 6 Copier Settings d DOOKMark Utility fSchine Settings 7 Printer Settings d lid Settings Registration Fax Settings Recount Trace On 4 System Connection Network Settings 4 Security Settings 12 11 2012 11 20 3 Touch External Sever Settings Touch the specific Sever Registration key in which no sever has been r
14. Select desired destination s No of Address Midler hides El Loy 0 Memory i 100 Check Setting Address Book Favorite ABC DEF GHI JKL MNO PORS TUV WXYZ etc Al Pairectinnut B Ce mum Add Type All i _ A ON Simplex Resolution File Type Scan Size Subs Mm Duplex Name 0ther Select Mail Encryption and Digital Signature E App F Annotation URL Dest LETT Digital Fax Header Frame Erase Sharpness User Box Save amp Print Settings Encryption Signature _ Settings No of Quality Stamp Fax Setting Originals Density Conte App D Touch Close bizhub 554e 454e 364e 284e 224e 3 5 3 3 Scan to Me Function 6 Touch Me Program am S No of Address 11 18 2013 LS 00 49 Memory 100 r Ready to Scan Ly 1 x Check Setting user1 test local a E mail Me e ABC DEF GHI JKL MNO PORS TUV WOZ etc AN Add Type AII Simplex Resolution Color File Type Scan Size F lg Name Duplex Name Other Touch Start gt Do not pull out the IC card until the e mail transmission is completed The transmission file is dis carded if the IC card is pulled out during transmission bizhub 554e 454e 364e 284e 224e IKONICA MINOLTA http konicaminolta com A61D 9597 00 2014 KONICA MINOLTA INC
15. ensure the best possible perfor mance and effective use of the machine read this manual thoroughly before using the security functions The administrator of the machine should keep this manual for ready reference The manual should be of great help in finding solutions to operating problems and questions This User s Guide Ver 1 01 describes bizhub 554e bizhub 454e bizhub 364e bizhub 284e bizhub 224e PKI Card System Control Software MFP Controller A61F0Y0 0100 G00 09pki Compliance with the 18015408 Standard When the Enhanced Security Mode on this machine is set to ON more enhanced security functions are available The security functions offered by the bizhub 554e 454e 364e 284e 224e machine comply with ISO IEC 15408 level EAL3 Operating Precautions The machine gives an alarm message or an alarm sound peep when a wrong operation is performed or a wrong entry is made during operation of the machine No peep alarm sound is issued if a specific sound setting in Sound Setting of Accessibility Setting is set to OFF If the alarm message or alarm sound is given perform the correct operation or make the correct entry according to the instructions given by the message or other means The administrator of the machine should exit from the current mode to return to the basic screen whenever the access to that mode is completed or if he or she leaves the machine with the mode screen left displayed The administrator of the mach
16. establish connection from the external network should be permitted To Achieve Effective Security 6 If the LAN in which the machine is installed is connected to an outside network install a firewall or similar network device to block any access to the machine from the outside network and make the nec essary settings Security function operation setting operating requirements The administrator of the machine should observe the following operating conditions The administrator should make sure that the machine is operated with the settings described in the in stallation checklist made properly in advance e The administrator should make sure of correct operation control so that the machine is used with the Enhanced Security Mode set to ON e When the Enhanced Security Mode is turned OFF the administrator is to make various settings ac cording to the installation checklist and then set the Enhanced Security Mode to ON again For details of settings made by the service engineer contact your service representative e When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing contract the administrator should use the Overwrite All Data function to thereby prevent data to be pro tected from leaking bizhub 554e 454e 364e 284e 224e 1 6 1 4 Precautions for Operation Control 1 Operation and control of the machine The administrator of the machine should perform the follo
17. iii 2 29 Setting the S MIME Communication ie 2 29 2 10 PC Fax RX Setting Function cricca 2 32 POFA RA MUNG aaa 2 32 2 11 TSI User Box Setting Function ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn sauna ausu cas 2 34 I ES 4e due T eE orrori 2 34 bizhub 554e 454e 364e 284e 224e Contents 1 2 12 TCP IP Setting Function alli M 2 36 2 12 1 Seting the IPAddress ascella 2 36 2 12 2 RegisteringitieDNS SErver r leda Ute vi E ance Dew Stute ut 2 36 2 13 NetWare Setting Function x ccce oo s caso si coc tuas esa cu eoe odor ooa e coe aaa 2 37 Making the NetWare SELLING eee eaa t te as tita aad aiar uu epitome 2 37 2 14 E Mail Setting FUNGON sorsra sei ELI UM 2 38 Setting the SMTP Server E Mail Server ii 2 38 3 1 User Authentication FUnction sri ceo Ene LL LL LIL lella 3 2 User authentication using the IC card inner eaae aa EEA 3 2 3 2 EncryptedDocument Function iu ili 3 4 Accessing the Encrypled GOCUMENT ibi 3 4 3 3 Scan to Me Function Lascia 3 5 Scano Me procedure initial aria 3 5 bizhub 554e 454e 364e 284e 224e Contents 2 1 Security 1 1 Introduction 1 WI __ 1 1 1 Security Introduction Thank you for purchasing our product This User s Guide contains the operating procedures and precautions to be used when using the security functions offered by the bizhub 554e 454e 364e 284e 224e machine To
18. is displayed as during the authentication procedure If a document is saved in the PKI Encrypted Document User Box of this machine the print data of the user in question saved in the PKI Encrypted Document User Box of this machine can be automatically printed after the authentication by means of the IC card on the control panel is successful Because printing occurs after user authentication is performed via the control panel of this machine it is suitable for printing highly confi dential documents User authentication using the IC card v v Contact the administrator of the machine if the server is not registered Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode Insert the IC card into the IC card reader connected to the machine Joh List 11 17 2013 LJ Insert your PKI Card 23 59 Memory a 100 ll Authentication Method ID amp Print uthe ID amp PW UTTTETT Server Name external server 1 h gt The following screen appears if any document is saved in the PKI Encrypted Document User Box After selecting Print amp Access or Access Basic Screen insert the IC card into the IC card reader Joh List Insert your PKI Card DU Memory 0 a 10 Authentication Method ID amp Print ID amp PW Access Basic Screen Server Name external_server_1 mine Login
19. key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key 5 Enter the new Administrator Password from the keyboard To prevent entry of a wrong password enter the password again in Password Confirmation Please use the keyboard to enter a new password For confirmation the password must be entered twice Press the Cl key to clear your entry Administrator Settings Security Settings Administrator Password Setting gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen Touch Cancel to go back to the Security Settings screen 6 Touch OK gt Ifthe entered Administrator Password does not meet the Password Rules a message that tells that the entered Administrator Password cannot be used appears Enter the correct Administrator Pass word For details of the Password Rules see page 1 9 gt Ifthe entered Administrator Password does not match a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password bizhub 554e 454e 364e 284e 224e 2 20 2 7 Protecting Data in the HDD 2 7 Protecting Data in the HDD When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables the operation f
20. result of setting the Enhanced Security Mode to JON a screen may appear indicating that the Enhanced Security Mode is to be canceled Note that executing this screen will cancel the Enhanced Security Mode The description not to be changed given in parentheses in the table below indicates that the specific setting cannot be changed with the Enhanced Security Mode set to JON Function Name Factory Setting When Enhanced Security Mode is set to ON Password Rules Invalid Enable not to be changed If Enable is set for Password Rules the types and num ber of characters to be used for each password are lim ited For details of the Password Rules see page 1 9 Prohibited Functions Mode 1 Mode 2 not to be changed Three times is set When Authentication Er The number of times can be changed to once twice ror or three times Release Time settings 5 min The setting value should be 5 min or more no value less than 5 can be set Public User Access Restrict Restrict not to be changed User Box Administrator Restrict Restrict not to be changed Setting S MIME Encryption 3DES 3DES not to be changed to DES or RC 2 Method FTP Server ON OFF not to be changed SNMPv1 v2c Settings Read setting Head setting Enable Write setting Invalid Enable not to be changed Write setting Invalid SNMP v3 Settings Restrict Restrict not to be changed Print Data Capture Allow Restrict not to be changed bizhub 554e 454e 36
21. the check count for Prohibited Functions When Authentication Error to four times or more e Setting Release Time Settings to 1 to 4 min Setting Prohibited Functions When Authentication Error v For the procedure to call the Security Settings screen on the display see steps 1 and 2 of page 2 10 v Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Security Settings screen on the display from the control panel 2 Touch Security Details Use the menu buttons or keypad to make a selection Administrator Settings Security Settings Display Keypad 1 2 x Back cara pj Utility 1 Administrator Password 6 HDD Settings 4 Lon Fe EIL bac EN 7 Function Management Settings Administrator Settings ru fministpaLor Security 8 Stamp Sett i ngs n Security Details Enhanced Security Mode 0 Phergption Setting 12 11 2012 11 20 Close bizhub 554e 454e 364e 284e 224e 2 12 2 3 Preventing Unauthorized Access 2 3 Touch Prohibited Functions When Authentication Error Specify setting for selected item BOOKMark Administrator Settings Security Settings Security Details Display Keypad Password Rules 4 Utility Prohibited Functions 4 When Authentication Error A Administrator Confidential Document Settings Access Method voeem
22. 12 11 52 Select encryption method and touch OK Specify the encryption method for e mail text fidmin Settings gt S MIME Comm Settings gt E Mail Text Encryption Method Display Keypad Utility Administrator ettings Mail Settings S MIME Comm Settings Encrypt Method 12 11 2012 11 52 RC2 40 RC2 64 RC2 128 DES AES 128 AES 192 AES 256 gt For encryption method select the strong SDES AES 128 AES 192 or AES 256 If the mail software being used does not support AES encrypted mail messages may be received but they cannot be decrypted Use AES compliant mail software or select the encryption method that is the strongest of all compliant with the currently used mail software gt Each encryption method represents the following Name SDES Encryption algorithm 3 key triple DES Encryption key length 168 bits AES 128 AES 128 bits AES 192 AES 192 bits AES 256 AES 256 bits gt The Enhanced Security Mode is canceled if the setting is changed to RC2 or DES when the En hanced Security Mode is ON Touch OK S Select Automatically Obtain Certificates bizhub 554e 454e 364e 284e 224e 2 30 2 9 S MIME Communication Setting Function 2 9 Select No and touch OK Specify the settings for automatically obtaining certificates DOOKMark Display Keypad Utility Administrator Set
23. 4 Utility Administrator Settings Security Settings Security Details Prohibited Functions When Authentication Error Manual Destination Input Security Settings ni Print Data Capture RSS MEMEICENMMM Settim J seen ETS Settings Access Method su q ent cestini SETE 1 5 4 12 26 2012 01 50 bizhub 554e 454e 364e 284e 224e 2 8 2 2 Enhancing the Security Function 2 D Select Enable and set Set Minimum Password Length 8 to 64 characters Select whether or not to enable Password Rules If Password Rules are enabled use the keypad to set the minimum number of password characters DOOKMark Administrator Settings gt Security Details gt Password Rules Display Keypad li Set Minimum Utility Password Length Administrator Settings Security Settings Security Details 12 11 2012 11 21 gt The following screen appears if the previously required settings are yet to be made by the Service Engineer Contact your Service Representative There is area that does not meet the rules Contact your service representative Display Keypad Utility Administrator Settings Security Details gt Password Rules Set Minimum Password Length Administrator Settings Security Settings Security Details ee A A m 12 11 2012 11 22 6 Touch OK bizhub 554e 454e 364e 284e 224e 2 9 2 2 Enhancing the Security Function 2 2 2 3 Settin
24. 4e 284e 224e 2 6 2 2 Enhancing the Security Function 2 2 1 Function Name Registering and Chang ing Address by the user Address Book and Pro gram Initialize Network Settings Image Log Transfer Set tings Remote Panel Settings Server Settings Client Settings PSWC Settings OpenAPI Access Setting TCP Socket Settings Machine Update Settings IWS Settings HDD backup data Settings Factory Setting When Enhanced Security Mode is set to ON Allow Restrict not to be changed Enabled Restrict not to be changed OFF OFF not to be changed OFF OFF not to be changed OFF OFF not to be changed Restrict Restrict not to be changed OFF OFF not to be changed OFF OFF not to be changed OFF OFF not to be changed Restrict Restrict not to be changed Items cleared by HDD Format Following are the items that are cleared by HDD Format Whenever HDD Format is executed be sure to set the Enhanced Security Mode to ON again Items of Data Cleared Enhanced Security Mode Description Set to OFF Encrypted document Deletes all Encrypted document saved in Encrypted document User Box External server S MIME certificate Deletes the external server Deletes the currently set S MIME certificate bizhub 554e 454e 364e 284e 224e 2 1 2 2 Enhancing the Security Function 2 2 2 2 Setting the Password Rules v X For the procedure to call the Administrator Settings on t
25. 554e 454e 364e 284e 224e 2 32 2 10 PC Fax RX Setting Function 2 D Make the necessary settings Specify the conditions for PC Fax RX Function Administrator Settings gt Function Settings gt PC Fax RX Settings Display Keypad Utility Box best nat on Print Password Check Administrator Settings d Fax Settings Function Settings siii gt When Specified User Box is selected the data is stored at the box whose number is assigned with F code Sub address gt FAX input data is saved to the box as TIFF gt When auser deleted Specified User Box specified at Receiving User Box Destination the received data will be saved at print or forced memory inbox according to the conditions set for FAX receiving Also when a new box is assigned with the same box number after Specified User Box specified at Receiving User Box Destination is deleted the data will be saved at the newly assigned inbox there fore you should be careful with the number assigned pee ication d 12 11 2012 12 42 Touch OK bizhub 554e 454e 364e 284e 224e 2 33 2 11 TSI User Box Setting Function 2 2 11 TSI User Box Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the operation of the TSI User Box Setting Function This function automatically sorts documents received with fax IDs TSIs of the t
26. Giving Shape to Ideas bizhub 554e 454e 364e 284e 224e for PKI Card System User s Guide Security Operations 2014 2 Ver 1 01 niin Contents 1 1 DOGU OR E R 1 2 Compliance with the 1S015408 Standard enean nenatis 1 2 Operating Precautions sciatore eteri aaa ce areas rien 1 2 INSTALLATION CRE RESTE billo 1 3 1 2 SCCUTIFUNCHONS ana a anna ne en dense ne ane ane nn een ane denses absents 1 4 Check Count Clear Conditions wss noscnsieednaiernsdsdnencaanwellainetiavndsensantsadwenieas oped rei 1 4 1 3 Data t De Protected ee 1 5 1 4 Precautions for Operation COontrol cssiiiirizionieaivrireenizizionenia DC ninni ioni rr 1 6 Roles and Requirements of the Administrator 1 6 Password Usage Requirements iii nnn ne nnn nhu sen nhu artes arn su annees serenus 1 6 Network Connection Requirements for the Machine ss 1 6 Security function operation setting operating requirements 1 6 Operation and control of the machine iii 1 7 Machine Maintenance Control ii 1 7 Implementing digital signature properlY nennen nennen nene nnne nnne 1 7 Operating conditions for the IC card and IC card reader Rs 1 7 IC card owner reculrerTiel S nia 1 8 1 5 SCOR AO c c 1 9 PASS eril P 1 9 Precautions for Use of Various Types of Applications 1 9 EnGIypUNG COMMUNICAUON Siae 1 9 Items of Data Cleared by Overwrite All
27. Method Description Print amp Access The user operation mode screen is called to the screen after the PKI Encrypted document of the corresponding user is printed Access Basic Screen Only the ordinary login procedure is applicable and no PKI Encrypt ed document are printed gt lfthere are two or more PKI Encrypted documents are involved all of them will be printed To select and print only a specific document select Access Basic Screen and select the specific document bizhub 554e 454e 364e 284e 224e 3 2 3 1 User Authentication Function 3 from those in the PKI Encrypted Document User Box For the detailed procedure to access the PKI Encrypted document see page 3 4 2 Touch the keyboard icon in the PIN field Job List Enter the PIN code Uds Li Touch the Keyboard icon to display the keyboard screen Memory Press OK or Start after you enter the PIN e 100 CI From the keyboard enter the PIN code registered in the IC card and touch OK Input PIN Code gt oven EN EA REN EN RER PEN EA ED RON AC GES a LI LS SS ERA es ENES CR RON MON RCA ECURIES EM a ee RON NC AC IC RR EN Space Shift an sla gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the screen shown in step 2 4 Touch OK gt The PKI Encrypted Document is autom
28. ON to enable the Enhanced Security Mode and touch OK Select whether or not to enable Enhanced Security Mode DOOKMa Display Keypad Utility Administrator Settings gt Security Settings gt Enhanced Security Mode Administrator Settings Security Settings Security Mode dett IPZA 117221 P ERES bizhub 554e 454e 364e 284e 224e 2 10 2 2 Enhancing the Security Function 2 gt The following screen appears if the previously required settings are yet to be made by the adminis trator of the machine Make the necessary settings according to the corresponding set procedure The following settings must be made to enable Enhanced Security Mode Display Keypad Utility Administrator Settings gt Security Settings gt Enhanced Security Mode Administrator Password HDD Encryption Administrator ettings Security Settings dett Security Mode 12 11 2012 13 01 D Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch is b Enhanced Security Mode Parameter has been changed A Turn main switch OFF and ON DUU KIA Display Keypad Utility Administrator Settings Security Settings Security Mode 12 10 2012 17 28 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period betwe
29. Security Operations have been evaluated is English Explain the way how to get the manual in the language in which it is evaluated Explain to the administrator that the settings for the security functions for this ma chine have been specified I Il du L d liti ci Il When the above steps have been properly carried out the Service Engineer should make a copy of this page and give the original of this page to the administrator of the machine The copy should be kept at the corre sponding Service Representative for filing Product Name Company Name User Division Name Person in charge Customer Administrator of Machine Service Representative bizhub 554e 454e 364e 284e 224e 1 3 1 2 Security Functions 1 1 2 Security Functions Setting the Enhanced Security Mode to ON will validate the security function of this machine For details of the settings of different security functions to be changed by turning ON the Enhanced Security Mode see page 2 10 A password that can be set must the Password Rules The machine does not accept setting of an easily de cipherable password For details of the Password Rules see page 1 9 If a wrong password is entered during password authentication a predetermined number of times once to three times or more set by the administrator of the machine the machine determines that it is unauthorized access through P
30. atically deleted as soon as the printing is normally terminat ed gt f a wrong PIN code is entered two or more consecutive times the IC card is put into a locked state and becomes no longer valid for authentication If the IC card is locked contact the IC card admin istrator This machine is not useful for unlocking the IC card gt Ifthe IC card is locked a message appears that tells that the IC card cannot be used Contact the IC card administrator gt The number of consecutive failure count for the locking depends on the setting made on the IC card side gt f authentication fails the permissible authentication failure count appears Tolog off pull out the IC card from the IC card reader bizhub 554e 454e 364e 284e 224e 3 3 3 2 Encrypted Document Function 3 2 Encrypted Document Function This function is used when a document encrypted by the dedicated printer driver and IC card from the PC side is saved in the machine The PKI encrypted document saved in the machine can be decrypted only by an encrypted IC card which makes this function just right for printing highly confidential documents Accessing the Encrypted document v v For the logon procedure see page 3 2 Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode Using the IC card log on to the machine Touch User Box
31. bol screen Touch Cancel to go back to the HDD Settings screen Touch OK gt Ifthe entered Encryption Key does not meet the Password Rules a message that tells that the en tered Encryption Key cannot be used appears Enter the correct Encryption Key For details of the Password Rules see page 1 9 gt ftheentered Encryption Key does not match a message that tells that the Encryption Key does not match appears Enter the correct Encryption Key bizhub 554e 454e 364e 284e 224e 2 25 2 7 Protecting Data in the HDD 2 fa 6 Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch TR The encryption passphrase ae changed or canceled Bookmark A Turn the main switch OFF an E BO OKI d IK 7 Display Keypad Utility Administrator ettings Security Settings HDD Settings as EE CES 12 10 2012 17 34 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key bizhub 554e 454e 364e 284e
32. characters upper and lower case letters s Symbols I amp P Les 39 T 3 i iy lt gt 1 Q Si x X T e Special characters 68 characters Selectable from among a total of 161 characters Encryption Key 20 characters e Numeric characters 0 to 9 e Alpha characters upper and lower case letters a Symbols I amp E s t T LE lt de s ox Selectable from among a total of 83 characters The minimum number of characters set in Set Minimum Password Length must be set for the password The default value is 12 Precautions for Use of Various Types of Applications When the Encrypted document function is to be used be sure to install the dedicated printer driver in the client PC Encrypting communications Effective 2014 do not use the 1024 bit RSA and SHA 1 Or an increased risk results of falsification and leak age of data to be protected Items of Data Cleared by Overwrite All Data Function The Overwrite All Data function clears the following items of data Items of Data Cleared Password Rules Description Sets Invalid and disables Set Minimum Password Length Encrypted document Deletes all Encrypted document saved in Encrypted document User Box Scanned image files Deletes all Scanned image files Image files Encryption Key e Image files other than Encrypted document e Image files of jobs in the queue state
33. curity Mode the machine allows selection of whether to use the Enhanced Security Mode or not If the Enhanced Security Mode is set to ON a count is taken of the number of unauthorized accesses to the Administrator Settings A function is also set that determines whether Administrator Password meets predetermined requirements The security function is thus enhanced in the Enhanced Security Mode The following settings must first be made before the Enhanced Security Mode is set to ON NOTICE First set the Encryption Key To set the Encryption Key HDD Format must first be executed Execution of the HDD Format clears various setting values For details of items that are cleared by HDD Format see page 2 7 If initialization is executed by the Service Engineer the Password Rules are set to Invalid and the Adminis trator Password is reset to the factory setting 1234567812345678 To set the Administrator Password and turn ON the Enhanced Security Mode again Settings to be Made in Advance Description Meet the Password Rules The factory setting is 1234567812345678 Set the Encryption Key Administrator Password Encryption Key Service settings Calls for setting made by the Service Engineer For details contact your Service Representative Setting the Enhanced Security Mode to ON changes the setting values of the following functions NOTICE Ifan attempt is made to change a setting that has been changed as a
34. desired mode and touch Delete Select the deleting method and then touch IDeletel BOOKMark Display Keypad HDD Overwrite Method Utility pl en ori E IL Administrator settings Mode 4 Mode 5 Mode 6 9 Security Settings Mode 7 Mode 8 HDD Settings r Delete AlI Data A confirmation message appears Select Yes and touch OK Administrator Settings gt HDD Settings Overwrite All Data 12 11 2012 11 51 Are you sure you want to overwrite A all data in the hard disk and system memory Display Keypad Utility Administrator Settings Security Settings HDD Settings All Data 12 11 2012 11 51 LIU D Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch Bookma Display Keypad Utility Administrator Settings gt HDD Settings Overwrite All Data All data has been overwritten and deleted Turn the main switch OFF and ON Administrator Settings Security Settings HDD Settings addu All Data 12 11 2012 08 00 gt Check that all data has been overwritten and erased properly Data is not erased properly if an error occurs during the procedure For details contact your Service Representative gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period betwee
35. disclosed against the intention of users The following types of image files that have been saved in the machine and made available for use by its users are protected while the machine is being used Encrypted document transmitted to the machine using a dedicated printer driver and an IC card from the client PC and saved in the machine e Image files which have been scanned for transmission to a user mail address through e mail S MIME The following types of data saved in the HDD are protected when use of a leased machine is terminated at the end of the leasing contract the machine is to be discarded or when the HDD is stolen e Encrypted document Scanned image files Image files other than Encrypted document Image files of jobs in the queue state other than Scanned image files Data files left in the HDD data space used as image files and not deleted through the general deletion operation e Temporary data files generated during print image file processing bizhub 554e 454e 364e 284e 224e 1 5 1 4 Precautions for Operation Control 1 1 4 Precautions for Operation Control This machine and the data handled by this machine should be used in an office environment that meets the following conditions The machine must be controlled for its operation under the following conditions to pro tect the data that should be protected Roles and Requirements of the Administrator The administrator should take full responsibility for co
36. e with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Administrator Settings on the display from the control panel N iw Touch System Settings Use the menu buttons or keypad to make a selection DU GIO Administrator Settings Display Keypad 1 2 x Back Gara DP Utility 1 System Settings 6 Copier Settings M Machine Settings Printer Settings J Regiserst on _ Fax Settings Recount Track ON System Connection 5 Network Settings Security Settings 4 Settings 12 11 2012 11 20 P m a S Touch Reset Settings Use the menu buttons or keypad to make a selection Administrator Settings gt System Settings Display Keypad 1 3 Bak JM era pb Utility Pouer Save S ttings 4 6 Restrict User Access s z Output Settings S 7 Expert Adjustment Administrator Settings 4 Date Time Settings 8 List Counter J Daylight Saving Time 9 Reset Settings Weekly Timer Settings User Box Settings 12 11 2012 11 31 bizhub 554e 454e 364e 284e 224e 2 17 2 5 System Auto Reset Function 2 Touch System Auto Reset Use the menu buttons or keypad to make a selection Administrator Settings System Settings Reset Settings 1 System Auto Reset J 2 Auto Reset d Bookmark Display Keypad Utility wr Eu Ed Administ
37. ed or changed This machine implements authentication of the user of the Administrator Settings function through the Ad ministrator Password that verifies the identity as the administrator of the person who accesses the function During the authentication procedure the Administrator Password entered for the authentication purpose ap pears as or e on the display When the Enhanced Security Mode is set to ON the number of times in which authentication fails is count ed NOTICE Make sure that none of the general users of the machine will know the Administrator Password If the Administrator Password is forgotten it must be set again by the Service Engineer Contact your Service Representative 2 1 1 Accessing the Administrator Settings The machine does not accept access to the Administrator Settings under any of the following conditions Wait for some while before attempting to gain access to the Administrator Settings again The Administrator Settings has been logged on to through access made from the PC A remote operation is being performed from an application on the PC There is a job being executed by the machine There is a reserved job timer TX fax redial waiting etc in the machine Immediately after the main power switch has been turned ON A malfunction code is displayed on the machine v Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely
38. ee times If Mode 2 is selected the Release Time Settings function is enabled When the Administrator Settings is set into the access lock state the main power switch is turned off and on and after the lapse of a predetermined period of time after the machine is turned on again the access lock state of the Administrator Settings is can celed The Release Time Settings function allows the period of time after the lapse of which the access lock state of the Administrator Settings is canceled to be set in the range between 1 and 60 min The factory set ting is 5 min For details of each mode see the table below Mode Description Mode 1 If authentication fails the authentication operation entry of the password is prohibited for 5 sec Mode 2 If authentication fails the authentication operation entry of the password is prohibited for 5 sec The number of times in which authentication fails is also counted and when the failure count reaches a predetermined value the authentication operation is prohibited and the machine is set into an access lock state NOTICE f the access lock state of the Administrator Settings is canceled by the Service Engineer the setting of the Release Time Settings function is not applied Making any of the following settings when the Enhanced Security Mode is set to ON will cancel the En hanced Security Mode e Changing Prohibited Functions When Authentication Error to Mode 1 e Changing
39. egistered 5 Touch New To register a new server touch Newl To edit an existing server select server name and then touch Edit Display Keypad Utility ettin u Ck Administrator Settings gt User Auth Account Track gt External Server Settings No Server Name Set as Default 01 external_server_1 Default 02 Not Registered 3 Not Registered 4 Not Registered 0 Not Registered 0 Not Registered 0 Not Registered Administrator Settings Ser authentications Account Tra set as Default New tdt C Delete 12 11 2012 11 29 Close gt To change or delete a previously registered server touch Edit or Delete bizhub 554e 454e 364e 284e 224e 2 14 2 4 Setting the External Server 6 7 8 9 Touch Server Type Make a selection Administrator Settings gt External Server Settings gt New DOOKMark Display Keypad Utility Administrator Settings User la a aubbene PEART External Server Settings E Server ve ss 12 11 2012 11 29 Cancel C o Touch Active Directory Select the authentication server type Display Keypad Administrator Settings gt New gt Server Type Active Directory 12 11 2012 11 29 Touch Default Domain Name Specify Active Directory Server Administrator Settings gt Server Type gt Active Directory Utility Default Domain Name Administrator Settings
40. en turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key gt Ifthe Enhanced Security Mode is properly set to ON a key icon appears at the portion on the screen enclosed by a red frame indicating that the machine is in the Enhanced Security Mode Joh List Insert your PKI Card sar EM Memory ll 100 Authentication Method ID amp Print TE Server Name external_server_1 m mal bizhub 554e 454e 364e 284e 224e 2 11 2 3 Preventing Unauthorized Access 2 2 3 Preventing Unauthorized Access When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the operation of Prohibited Functions When Authentication Error The machine then takes a count of the number of unsuccessful accesses to the Administrator Settings to prohibit the authentication operation Either Mode 1 or Mode 2 can be selected for Prohibited Functions When Authentication Error The factory setting is Mode 1 If the Enhanced Security Mode is set to ON the setting is changed to Mode 2 check count three times It is nonetheless possible to change the check count to select from among once twice or thr
41. esponsible within the organization that uses the machine should prohibit the user from transferring or lending the IC card to any third person and make sure that the user reports any lost IC card If the IC card is lost the system is at risk of being illegally accessed In such cases the registered user in question should be deleted from the external server so that the lost IC card is disabled for au thentication e The person responsible within the organization that uses the machine should make sure that each IC card user removes his or her IC card from the card reader and never leaves the card in the card reader after he or she completes the operation of the machine bizhub 554e 454e 364e 284e 224e 1 8 1 5 Miscellaneous 1 1 5 Miscellaneous Password Rules According to certain Password Rules registration of a password consisting of a string of a single character or change of a password to one consisting of a string of a single character is rejected for the Administrator Password and Encryption Key For the Administrator Password and Encryption Key the same password as that currently set is not accepted Study the following table for more details of the number and types of characters that can be used for each password For details of the settings of the Password Rules see page 2 8 Types of passwords Number of Types of characters characters Administrator Password 8to64 e Numeric characters 0 to 9 characters e Alpha
42. etwork Settings screen on the display see steps 1 and 2 of page 2 29 v Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Network Settings screen on the display from the control panel Touch E Mail Settings Touch E Mail TX SMTP Make the necessary settings Touch OK Touch Close gt f a message appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key bizhub 554e 454e 364e 284e 224e 2 38 3 User Operations 3 1 User Authentication Function 3 MU 3 3 1 User Operations User Authentication Function To authenticate a user before he or she actually uses the machine user authentication is performed using the IC card and PIN code The IC card reader installed in the machine is used to read the IC card The PIN code entered
43. g the Enhanced Security Mode v For the procedure to call the Administrator Settings on the display see page 2 2 v Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings v The Enhanced Security Mode is factory set to OFF Be sure to turn ON the Enhanced Security Mode so as to enable the security function of the machine 1 Call the Administrator Settings on the display from the control panel 2 Touch Security Settings Use the menu buttons or keypad to make a selection DOOKMark Administrator Settings Display Keypad 1 2 x Back Esra J 1 System Settings J 6 Copier Settings Utility Machine Settings x 7 Printer Settings lid Settings Registration POX Fax Settings Recount Track ON System Connection Network Settings Security Settings 12 11 2012 11 20 3 Touch Enhanced Security Mode Use the menu buttons or keypad to make a selection BOOKMark Administrator Settings Security Settings _Display Keypad Keypad 1 2 x Back E pb Utility 1 Administrator Password d 6 HDD Settings mens ra PE eal 7 Function Management Settings Administrator Settings Het ni EE REOR Security J 8 Stamp Settings _ Settings Security Details Enhanced Security Mode d En rgPtion Setting 12 11 2012 11 20 Select
44. gistration of the DNS Server 2 12 1 Setting the IP Address v v For the procedure to call the Network Settings screen on the display see steps 1 and 2 of page 2 29 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Network Settings screen on the display from the control panel Touch TCP IP Settings Touch IPv4 Settings Touch Manual Input Select IP Address and set the IP Address gt If Auto Input is selected for IP Application Method in step 4 select the means of acquiring the IP Address automatically from among DHCP Settings BOOTP Settings ARP PING Settings AUTO IP Settings and the like Touch OK Touch OK gt f a message appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key 2 12 2 Registering the DNS Server v v Fo
45. he display see page 2 2 v Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings NOTICE Before enabling the Password Rules change the currently set password so as to meet the Password Rules For details of the Password Rules see page 1 9 1 Call the Administrator Settings on the display from the control panel 2 Touch Security Settings Use the menu buttons or keypad to make a selection DOOKMark Administrator Settings Display Keypad 1 2 x Back Esra J 1 System Settings d 6 Copier Settings Aachane Settings 7 Printer Settings Regiserst on BOX _ Fax Settings J Account Track Avion 4 System Connection Network Settings d Security Settings Utility Ii 12 11 2012 11 20 Close Touch Security Details Use the menu buttons or keypad to make a selection Administrator Settings Security Settings Display Keypad 1 2 x Bak Sa Utility 1 Administrator Password 6 HDD Settings si User Box Administrator Setting 4 7 Function Management Settings Administrator Settings dn ipi BLOG Securitu 8 Stamp Settings i Security Details Enhanced Security Mode Phergption Setting 4 12 11 2012 11 20 Close Touch Password Rules Specify setting for selected item Bookma Display Keypad Password Rules
46. hub 554e 454e 364e 284e 224e 2 23 2 7 Protecting Data in the HDD 2 11 Aconfirmation message appears Select Yes and touch OK Do you want to format the HDD asc J A Display Keypad Utility Administrator Settings HDD Encryption Setting 12 10 2012 17 37 12 Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch HDD was formatted i A Please turn the main switch OFF and ON Display Keypad Utility Administrator ings HDD Encryption Setting Hiii 12 10 2012 17 37 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key bizhub 554e 454e 364e 284e 224e 2 24 2 7 Protecting Data in the HDD 2 2 7 2 Changing the Encryption Key v K NDN For the procedure to call the Encryption Key entry screen on the display see steps 1 through 4 of page 2 21 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is abs
47. ine should make sure that each individual general user exits from the current mode to return to the basic screen whenever the access to that mode is completed or if the user leaves the machine with the mode screen left displayed If an error message appears during operation of the machine perform steps as instructed by the message For details of the error messages refer to the User s Guide furnished with the machine and that furnished with the Authentication Unit If the error cannot be remedied contact your service representative bizhub 554e 454e 364e 284e 224e 1 2 1 1 Introduction 1 INSTALLATION CHECKLIST This Installation Checklist contains items that are to be check by the Service Engineer installing this machine The Service Engineer should check the following items then explain each checked item to the administrator of the machine To Service Engineer Make sure that each of these items is properly carried out by checking the box on the right of each item 1 Perform the following steps before installing this machine Completed Check with the administrator to determine if the security functions of this machine should be enhanced If the functions should be enhanced check the following If the security functions are not to be enhanced quit the operation without checking L the following swear that would never disclose information as it relates to the settings of this ma chine to anybody or perform malicious or i
48. ing the Administrator Settings The Administrator Password entered for the authentication purpose appears as on the display Changing the Administrator Password v For the procedure to call the Security Settings screen on the display see steps 1 and 2 of page 2 12 v Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings A J kol Call the Security Settings screen on the display from the control panel N Touch Administrator Password Use the menu buttons or keypad to make a selection BOOK Arko Administrator Settings Security Settings Display Keypad 1 2 x Back Esra Js Utility 1 Administrator Password 6 HDD Settings User Box Administrator UEM Setting 7 Function Management Settings ministrator Settings Decr MEI BR ec c ani 8 Stamp Settings J E Security Details _ Enhanced Security Mode J 0 Pnergption Setting 12 11 2012 11 20 Enter the currently set Administrator Password from the keyboard Use the keyboard to enter the current password Press the C key to erase the entered password Administrator Settings gt Security Settings gt Administrator Password Setting 11 27 2013 01 48 JABR Cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch
49. isplay from the control panel Touch Network Settings Touch E Mail Settings Use the menu buttons or keypad to make a selection Bookmark Administrator Settings gt Network Settings Display SH pad 1 3 x Back E ja 1 TCP IP Settings 6 LDAP Settings J r i NetWare Settings 7 E Mail Settings d Administrator Settings 3 HTTP Server Settings 8 SNMP Settings settings FTP Settings J 9 AppleTalk Settings J SMB Settings d Bonjour Setting 12 11 2012 11 52 I D Touch S MIME Communication Settings Use the menu buttons or keypad to make selection Administrator Settings Network Settings E Mail Settings Display Keypad Utility 1 E Mail TX SMTP 2 E Mail RX POP Administrator ettings Network Settings Settings pan S MIME Communication Settings 12 26 2012 01 51 bizhub 554e 454e 364e 284e 224e 2 29 2 9 S MIME Communication Setting Function a Select ON and E Mail Text Encryption Method Specify the S MIME communication settings Administrator Settings gt E Mail Settings gt S MIME Communication Settings M Utility Administrator Settings 4 Print S MIME Information d Network Settings mae IST Certificate Verification Digital Signature d E Mail Text Encryption Method 4 Automatically Obtain Certificates 4 Leuel Settings d Digital Signature Type J E Mail Settings 12 11 20
50. ither Always add signature or Select when sending He or she should make sure that the digital signature is add ed whenever an IC card owner sends highly confidential image data to the client PC Operating conditions for the IC card and IC card reader The machine supports the following types of IC card and IC card reader e The types of IC cards supported by the machine are the Common Access Card CAC and Personal Identity Verification PIV e The type of IC card reader supported by the machine is AU 211P Be sure to use the IC card reader provided by the Service Representative For details contact your Service Representative The service representative is to install the IC card reader to the USB port on the rear right side of the machine The administrator of the machine should make sure that the user will not relocate the IC card reader to any other USB port Operation through any other USB port is not guaranteed bizhub 554e 454e 364e 284e 224e 1 7 1 4 Precautions for Operation Control 1 IC card owner requirements The administrator of the machine should make sure that operating rules that specify the following operations exist within the organization and that the operations are implemented according to the rules e The person responsible within the organization that uses the machine should distribute the IC card is sued for use by the organization to a specific person who is authorized to own the IC card e The person r
51. lay If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Administrator Settings on the display from the control panel NJ Touch Fax Settings Use the menu buttons or keypad to make a selection Administrator Settings Display Keypad 1 2 x Back ia Utility 1 System Settings 6 Copier Settings Ren TAS SEP Ags 4 7 Printer Settings Registration o Fax Settings J DOOKMAa Recount track stione System Connection Network Settings Security Settings 12 11 2012 11 20 3 Touch Function Settings PY Eg Use the menu buttons or keypad to make a selection Administrator Settings gt Fax Settings Display Keypad 1 2 x Back isra DP 1 Header 6 PBX Connection Utility Information Setting 4 Header Footer Position 4 7 Report Settings Administrator Settings Line Parameter Setting d 8 n pachina TX RX Settings 9 Betting Function Settings Jd 12 11 2012 12 42 Touch PC Fax RX Setting Use the menu buttons or keypad to make a selection BOOKma Display Keypad Utility Administrator Settings gt Fax Settings gt Function Settings Function ON OFF Setting uc od A Memory RX Setting J PC Fax Permission Setting Closed Network RX PC Fax RX Setting Forward TX Setting Setoing O Administrator Settings Fax Settings HR 12 11 2012 12 42 bizhub
52. n turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key gt After the main power switch has been turned on quickly turn it off and give the machine to the Ser vice Engineer If the Overwrite All Data function is executed by mistake contact the Service Engi neer For details contact your Service Representative bizhub 554e 454e 364e 284e 224e 2 28 2 9 S MIME Communication Setting Function 2 2 9 S MIME Communication Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables the setting of encryption of text of e mail transmitted and received between the PC and the machine NOTICE Do not use any invalid certificate as an increased risk results of data to be protected being tampered with or leaked Setting the S MIME Communication v For the procedure to call the Administrator Settings on the display see page 2 2 v Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Administrator Settings on the d
53. necessary to leave the machine be sure first to log off from the Administrator Settings Touch Menu Utility 2 Touch Administrator Settings Use the menu buttons or keypad to make a selection Utility DOOKMa Display Keypad 2 User Settings J 3 Administrator Settings 8 Device Information J 4 Check Consumable Life J 12 11 2012 11 16 bizhub 554e 454e 364e 284e 224e 2 2 2 1 Accessing the Administrator Settings 2 A J Enter the Administrator Password from the keyboard uu Use the keyboard to enter the Administrator Password Press the C key to clear your entry Utility gt Administrator Settings gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen pex N Touch OK gt f a wrong Administrator Password is entered a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password gt Ifthe Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access lf a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub seq
54. ntentional act during setup and service procedures for the machine When giving the User s Guide Security Operations to the administrator of the ma chine check that the User s Guide is the security compatible version and explain to the administrator that it is security compatible 2 After this machine is installed refer to the Service Manual and perform the following steps Check that the Firmware version MFP Controller CheckSum indicated in the Ser vice Manual matches the values shown in the Firmware Version screen If there is a mismatch in the Firmware version number explain to the administrator of the machine that upgrading of the Firmware is necessary and perform upgrading of the Firmware Set the CE Password Make the service settings necessary for the Enhanced Security Mode Check that the SSD mounted on the machine is the type for the exclusive use for this machine Check that the Fax Kit has been mounted and set up properly if fax functions are to be used 3 After this machine is installed refer to this User s Guide and perform the following steps Check that the Administrator Password has been set by the administrator of the ma chine Check that the Encryption Key has been set by the administrator of the machine Check that external server has been set by the administrator of the machine Let the administrator of the machine set Enhanced Security Mode to ON The language in which the contents of the User s Guide
55. ntrolling the machine thereby ensuring that no improp er operations are performed To Achieve Effective Security e A person who is capable of taking full responsibility for controlling the machine should be appointed as the administrator to make sure that no improper operations are performed e When using an SMTP server mail server or an DNS server each server should be appropriately man aged by the administrator and should be periodically checked to confirm that settings have not been changed without permission Password Usage Requirements The administrator must control the Administrator Password and Encryption Key appropriately so that they may not be leaked These passwords should not be ones that can be easily guessed To Achieve Effective Security e Make absolutely sure that only the administrator knows the Administrator Password and Encryption Key The administrator must change the Administrator Password and Encryption Key at regular intervals The administrator should make sure that any number that can easily be guessed from birthdays em ployee identification numbers and the like is not set for the Administrator Password and Encryption Key e If the Administrator Password has been changed by the Service Engineer the administrator should change the Administrator Password as soon as possible Network Connection Requirements for the Machine If the LAN is to be connected to an outside network no unauthorized attempt to
56. olutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Encryption Key entry screen on the display from the control panel Enter the currently registered 20 characters Encryption Key from the keyboard changed or cancelled rrent Encryption Passphrase Administrator Settings gt HDD Settings gt HDD Encryption Setting 11 27 2013 11 54 gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen Touch Cancel to go back to the HDD Settings screen Select Edit and touch OK gt fa wrong Encryption Key is entered a message that tells that the Encryption Key does not match appears Enter the correct Encryption Key Releasing the Encryption Key by selecting Release will cancel the Enhanced Security Mode Enter the new 20 characters Encryption Key from the keyboard To prevent entry of a wrong Encryption Key enter the Encryption Key again in Encryption Passphrase Confirmation Use the keyboard to enter the new encruption passphrase For confirmation the encryption assphrase must be entered twice r tion passphrase Encryption Pass Phrase Confirmation 11 27 2013 01 49 JABR cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case sym
57. ontrol the operation of the machine without using the follow ing setting From the control panel of the MFP select Utility Administrator Settings Network Settings SMB Settings and then set SMB Server Settings to OFF From the control panel of the MFP select Utility Administrator Settings Network Settings SMB Settings and then set WINS NetBIOS Settings to OFF From the control panel of the MFP select Utility Administrator Settings Network Settings SMB Settings and then set Direct Hosting Setting to OFF Machine Maintenance Control The administrator of the machine should perform the following maintenance control activities e Provide adequate control over the machine to ensure that only the Service Engineer is able to perform physical service operations on the machine e Provide adequate control over the machine to ensure that any physical service operations performed on the machine by the Service Engineer are overseen by the administrator of the machine e Some options require that Enhanced Security Mode be turned OFF before they can be used on the machine If you are not sure whether a particular option to be additionally purchased is fully operational with the Enhanced Security Mode turned ON contact your Service Representative Implementing digital signature properly The administrator of the machine should make the setting for adding a digital signature by selecting e
58. or setting and changing the Encryption Key By setting the Encryption Key the data saved in the HDD is encrypted thereby protecting the data in the HDD The Encryption Key entered is displayed as Reference When an Encryption Key encryption word is set using HDD Encryption Setting an Encryption Key with a key length of 256 bits is generated The generated encryption key is used to encrypt or decrypt data through AES encryption algorithm 2 7 1 Setting the Encryption Key encryption word v v v For the procedure to call the Security Settings screen on the display see steps 1 and 2 of page 2 12 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings To prevent data from leaking as a result of reinstallation of the HDD on another machine a unique value that varies from one machine to another must be set for the encryption key Do not set any number that can easily be guessed from birthdays employee identification numbers and the like for the Encryption Key Try to change the Encryption Key at regular intervals Make sure that nobody but the administrator of the machine comes to know the Encryption Key If only the Encryption Key is to be set while the machine is being used without setting the Encryption Key the Service Engineer must perform some setting procedures in advance
59. other than Scanned image files e Data files left in the HDD data space used as image files and not deleted through the general deletion operation e Temporary data files generated during print image file processing Clears the currently set Encryption Key Administrator Password Clears the currently set password resetting it to the factory setting 1234567812345678 S MIME certificate Deletes the currently set S MIME certificate External Server Deletes the currently set external server Loadable driver Deletes the currently set loadable driver Daylight Saving Time Set to No Time Adjustment Setting NTP Set to OFF bizhub 554e 454e 364e 284e 224e 1 5 Miscellaneous 1 Items of Data Cleared Description Time date data Varies corrected data if the time of day data is corrected due to for exam ple the daylight saving time Fax functions An optional Fax Kit is required for using fax functions Contact your Service Representative General functions and operations For details of general functions and settings of this machine refer to the User s Guide furnished with the ma chine bizhub 554e 454e 364e 284e 224e 1 10 2 Administrator Operations 2 1 Accessing the Administrator Settings 2 WI __ I 2 Administrator Operations 2 1 Accessing the Administrator Settings In Administrator Settings the settings for the machine system and network can be register
60. r the procedure to call the TCP IP Settings screen on the display see steps 1 and 2 of page 2 36 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the TCP IP Settings screen on the display from the control panel Make the necessary settings for the DNS Server If Enable is selected from the DNS Server Auto Obtain and DNS Domain Name Auto Retrieval the DNS Server Address and DNS Domain Name are automatically acquired Touch OK gt f a message appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key bizhub 554e 454e 364e 284e 224e 2 36 2 13 NetWare Setting Function 2 2 13 NetWare Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables registration as
61. ransmitters into other devices or boxes of the machine set up for each transmitter TSI User Box Setting v For the procedure to call the Function Settings screen on the display see step 1 through 3 of page 2 32 v Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings v When saving high confidential document do not make box save via FAX Call the Function Settings screen on the display from the control panel Touch TSI User Box Setting Use the menu buttons or keypad to make a selection Came Administrator Settings gt Fax Settings gt Function Settings Display Keypad Utility Sentina MT Incomplete Administrator s Settings 4 Memory RX Setting d PC Fax Permission Setting Fax Settings Closed Network RX PC Fax RX Setting Forward TX Setting Setting 0 12 11 2012 12 42 Close Select Yes and touch TSI User Box Registration Specify the settings Enter User Box number using the keypad mee Administrator Settings gt Function Settings gt TSI User Box Settings Display Keypad Memory RX User Box Specified User Box TSI User Box Registration 12 11 2012 12 42 BOOKma Display Keypad Utility strator Settings TSI Distribution Settings gt stribution Registration Destination Administrator Settings
62. rator Settings 3 Job Reset J System Settings 12 11 2012 11 31 D Touch C and enter the period of time 1 min to 9 min after which System Auto Reset is activated from the keypad Specify the length of time until the machine automatically resets and the priority mode Bookmark Administrator Settings Reset Settings System Auto Reset Display Keypad Priority Mode System Auto Reset Time Utility Main Menu REL tain rem 1 9 Administrator OFF Settings L Scan Fax Systen Settings 4 User BOX Reset Settings Auto Reset 12 11 2012 11 31 gt Touch Display Keypad to display the keypad V The time for System Auto Reset can be set to a value between 1 min and 9 min variable in 1 min increments An input data error message appears when any value falling outside the range of 1 to 9 min is set Enter the correct System Auto Reset Time gt f no operations are performed for 1 min even with System Auto Reset set to OFF the function is activated to cause the user to log off from the mode automatically gt Touch C to clear all characters 6 Touch OK bizhub 554e 454e 364e 284e 224e 2 18 2 6 Changing the Administrator Password 2 2 6 Changing the Administrator Password When access to the machine by the administrator of the machine through the Administrator Settings panel is authenticated the machine enables the operation of changing the Administrator Password required for ac cess
63. rohibited Functions When Authentication Error prohibiting any further entry of the pass word By prohibiting the password entry operation the machine prevents unauthorized use or removal of da ta thereby ensuring secured used of the machine By setting the Encryption Key the data saved in the HDD is encrypted thereby protecting the data in the HDD Note however that the Encryption Key does not prevent the HDD from being physically removed Make sure of a good operation control When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing con tract the Overwrite All Data function overwrites and erases all data stored in all spaces of the HDD The func tion also resets all passwords saved in the memory area on the MFP board and the SSD board to factory settings preventing data from leaking For details of the Overwrite All Data function see page 2 27 For de tails of items to be cleared by Overwrite All Data function see page 1 9 Check Count Clear Conditions The following are the conditions for clearing or resetting the check count of the number of wrong entries at the time of authentication by the Enhanced Security Mode Administrator Settings e Authentication of Administrator Settings is successful bizhub 554e 454e 364e 284e 224e 1 4 1 3 Data to be Protected 1 1 3 Data to be Protected The underlying concept of this machine toward security is to protect data that can be
64. sage appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key Touch Access or Close to log off from the User Mode bizhub 554e 454e 364e 284e 224e 2 5 2 2 Enhancing the Security Function 2 2 2 Enhancing the Security Function When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables setting of the Enhanced Security Mode that allows set tings for enhancing each of different security functions to be converted all at once In the Enhanced Se
65. the Print Server Making the NetWare Setting v For the procedure to call the Network Settings screen on the display see steps 1 and 2 of page 2 29 v Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Network Settings screen on the display from the control panel Touch NetWare Settings Make the necessary settings Touch OK gt f a message appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key bizhub 554e 454e 364e 284e 224e 2 37 2 14 E Mail Setting Function 2 2 14 E Mail Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the SMTP Server E Mail Server Setting the SMTP Server E Mail Server v For the procedure to call the N
66. tings E Mail Settings S MIME Comm Settings Certificates 10 Touch Digital Signature Administrator Settings gt S MIME Comm Settings gt Automatically Obtain Certificates 12 11 2012 11 52 11 Select Always add signature or Select when sending and touch OK Specify the digital signature settings Bookmark Display Keypad Utility Administrator Settings gt S MIME Communication Settings gt Digital Signature Do not Aluays add add signature signature Administrator ettings when sending E Mail Settings S MIME Comm Settings 1271172012 11 52 p 12 Touch OK bizhub 554e 454e 364e 284e 224e 2 31 2 10 PC Fax RX Setting Function 2 2 10 PC Fax RX Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the operation of the PC Fax RX Setting Function This function enables received fax documents to be saved in user boxes on the hard disk installed in the machine Memory RX User Boxes or any other user boxes specified are used as saving destination user boxes NOTICE If the PC Fax RX Setting is made the TSI User Box Setting function cannot be used PC Fax RX Setting v For the procedure to call the Administrator Settings on the display see page 2 2 v Do not leave the machine with the setting screen of Administrator Settings left shown on the disp
67. tion When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the operation of the System Auto Reset function If no operations are performed for a predetermined period of time during access to the Administrator Settings or user mode during setting of User Authentication from the control panel the System Auto Reset function automatically causes the user to log off from the mode The predetermined period of time after which the System Auto Reset function is activated can be selected from among nine values between 1 min and 9 min System Auto Reset can also be set to OFF If no oper ations are performed for 1 min even with System Auto Reset set to OFF the function causes the user to log off from the mode automatically Reference e Processing of a specific job however takes precedence over the System Auto Reset function That is even if a predetermined period of time elapses during which no operations are performed once the pro cessing of the specific job has been started the System Auto Reset function does not cause the user to log off from the mode The user logs off from the mode after the lapse of a predetermined period of time after the processing of the specific job is completed Setting the System Auto Reset function v X For the procedure to call the Administrator Settings on the display see page 2 2 v Do not leave the machin
68. uent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power key are turned on and off Turn off the sub power key Turn off the main power switch Turn on the main power switch Turn on the sub power key 5 Press the Reset key to log off from the Administrator Settings bizhub 554e 454e 364e 284e 224e 2 3 2 1 Accessing the Administrator Settings 2 2 1 2 Accessing the User Mode You can log on to the User Mode as an administrator In the User Mode you can check or delete a job which is disabled in Administrator Settings Reference e The authority relating to box settings is the same as that of Administrator Settings v Do not leave the machine with the User Mode setting screen left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the User Mode
69. wing operation control e The administrator of the machine should log off from the Administrator Settings whenever the operation in the Administrator Settings is completed The administrator of the machine should also make sure that each individual user logs off from the User Authentication mode after the operation in the User Authen tication mode is completed including operation of the Encrypted document e The administrator of the machine should set the Encryption Key according to the environment in which this machine is used e The administrator of the machine should make sure that each individual user updates the OS of the us er s terminal and applications installed in it to eliminate any vulnerabilities e The administrator should control the operation of the machine by setting an appropriate value for the Ticket Hold Time Setting To set the Ticket Hold Time Setting touch Utility Administrator Settings User Authentication Ac count Track General Settings J Ticket Hold Time Setting on the MFP control panel e The administrator of the machine should control the operation of the machine with the TCP Socket ASCII Mode setting disabled To change the TCP Socket ASCII Mode setting select from the control panel of the MFP Utility Ad ministrator Settings Network Settings Forward 2 3 TCP Socket Settings and then set TCP Socket ASCII Mode to OFF e The administrator of the machine should c

2 - Konica Minolta

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